Auckland Plan Committee (2)

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    Note: The reports contained within this agenda are for consideration and should not be construed as Council policyunless and until adopted. Should Members require further information relating to any reports, please contactthe relevant manager, Chairperson or Deputy Chairperson.

    I hereby give notice that an ordinary meeting of the Auckland Plan Committee will be held on:

    Date:Time:Meeting Room:Venue:

    Wednesday, 20 February 201310.00amReception Lounge Level 2Auckland Town Hall301-305 Queen StreetAuckland

    Auckland Plan CommitteeOPEN AGENDA

    MEMBERSHIP

    Chairperson Deputy Mayor Penny HulseDeputy Chairperson Cr George Wood, CNZMCouncillors Cr Anae Arthur Anae Cr Des Morrison

    Cr Cameron Brewer Cr Richard Northey, ONZMMayor Len Brown, J P Cr Calum PenroseCr Dr Cathy Casey Cr Dick QuaxCr Sandra Coney, QSO Cr Noelene Raffills, J PCr Alf Filipaina Cr Sharon Stewart, QSMCr Hon Chris Fletcher, QSO Member Glen TupuhiCr Michael Goudie Cr Sir J ohn Walker, KNZM, CBECr Ann Hartley, J P Cr Wayne WalkerCr Mike Lee Cr Penny WebsterMember Anahera Morehu

    Independent Maori

    Statutory BoardAl ternate

    Chairperson IMSB, Mr David Taipari

    (Quorum 12 members)Crispian FranklinDemocracy Advisor

    14 February 2013Contact Telephone: (09) 373 6205Email: [email protected]: www.aucklandcouncil.govt.nz

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    TERMS OF REFERENCE

    The Auckland Plan Committee will have responsibility for:

    The future and sustainable development of Auckland while promoting the social,economic environmental and cultural wellbeing of its citizens;

    Preparing and making recommendations to Councils Governing Body in relation to theimplementation of the spatial plan for Auckland (the Auckland Plan);

    Submissions on legislative changes and central government policy in relation to thedevelopment of Auckland, including infrastructure and amendments to the ResourceManagement Act;

    The development and recommendation of the Unitary Plan; Adopt Area Spatial Plans; and

    Oversight of City Transformation Projects.

    Relevant Legislation includes but is not l imited to:

    Local Government Act 2002;Resource Management Act 1991; andLocal Government (Auckland Council) Act 2009.

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    Auckland Plan Commit tee

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    ITEM TABLE OF CONTENTS PAGE

    1 Apologies 5

    2 Declaration of Interest 5

    3 Confirmation of Minutes 5

    4 Petitions 5

    5 Public Input 5

    6 Local Board Input 5

    7 Extraordinary Business 5

    8 Notices of Motion 6

    9 Auckland Unitary Plan - March Draft 7

    10 Consideration of Extraordinary Items

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    1 Apologies

    An apology from Councillor Anae Arthur Anae has been received.

    2 Declaration of Interest

    Members are reminded of the need to be vigilant to stand aside from decision makingwhen a conflict arises between their role as a member and any private or other externalinterest they might have.

    3 Confirmation of Minutes

    That the minutes of the Auckland Plan Committee held on Tuesday, 12 February 2013, beconfirmed as a true and correct record.

    4 Petitions

    At the close of the agenda no requests for petitions had been received.

    5 Public Input

    Standing Order 3.21 provides for Public Input. Applications to speak must be made to theCommittee Secretary, in writing, no later than two (2) working days prior to the meetingand must include the subject matter. The meeting Chairperson has the discretion todecline any application that does not meet the requirements of Standing Orders. Amaximum of thirty (30) minutes is allocated to the period for public input with five (5)minutes speaking time for each speaker.

    At the close of the agenda no requests for public input had been received.

    6 Local Board Input

    Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of thatChairperson) is entitled to speak for up to five (5) minutes during this time. TheChairperson of the Local Board (or nominee of that Chairperson) shall wherever practical,give two (2) days notice of their wish to speak. The meeting Chairperson has thediscretion to decline any application that does not meet the requirements of StandingOrders.

    This right is in addition to the right under Standing Order 3.9.14 to speak to matters on theagenda.

    At the close of the agenda no requests for local board input had been received.

    7 Extraordinary Business

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (asamended) states:

    An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a) The local authority by resolution so decides; and

    (b) The presiding member explains at the meeting, at a time when it is open to thepublic,-

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    (i) The reason why the item is not on the agenda; and

    (ii) The reason why the discussion of the item cannot be delayed until asubsequent meeting.

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as

    amended) states:

    Where an item is not on the agenda for a meeting,-

    (a) That item may be discussed at that meeting if-

    (i) That item is a minor matter relating to the general business of the localauthority; and

    (ii) the presiding member explains at the beginning of the meeting, at a timewhen it is open to the public, that the item will be discussed at the meeting;but

    (b) no resolution, decision or recommendation may be made in respect of that itemexcept to refer that item to a subsequent meeting of the local authority for furtherdiscussion.

    8 Notices of Motion

    At the close of the agenda no requests for notices of motion had been received.

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    Auckland Uni tary Plan - March Draft

    File No.: CP2013/00418

    Purpose1. To endorse the release of the draft Auckland Unitary Plan for further engagement and

    feedback.

    Execut ive Summary2. The Auckland Unitary Plan has been developed to the stage that it is ready for release as a

    draft document for widespread public engagement and feedback.

    3. This is an important step in the enhanced Auckland Unitary Plan engagement programmebeing used to raise community awareness as well as improve the quality of the plan itself.

    4. By being non-statutory, the draft Auckland Unitary Plan will enable the community to

    become familiar with the plan, whilst not in the meantime impacting upon any developmentrights.

    5. A two and a half month informal feedback period, accompanied by a widespread awarenessraising and engagement programme, is proposed to support the release of the draftAuckland Unitary Plan.

    6. The feedback received will inform the final draft version of the plan delivered to Council forformal notification later this year.

    Recommendation/sThat the Auckland Plan Committee:

    a) Endorse the draft Unitary Plan for public release on 15 March 2013;

    b) Endorse a feedback period on the draft Auckland Unitary Plan from 15 March 2013to 31 May 2013;

    c) Recommend delegation be provided to the Deputy Mayor and one other councillorand local board chair from the Unitary Plan Political Working Party to approve minoreditorial changes to the draft Auckland Unitary Plan through until its release.

    Discussion7. Since the formation of Auckland Council, officers and elected members have been workingto produce the Auckland Unitary Plan. The Auckland Unitary Plan has been prepared underthe Resource Management Act 1991 (RMA) as a plan to manage all development withinAuckland and to support Aucklands 30 year vision contained with the Auckland Plan.

    8. The Auckland Unitary Plan will enable council to manage all development across the regionthrough a single RMA plan. Fourteen RMA plans are currently being used to undertake thistask. The Auckland Unitary Plan has the capacity to create significant efficiencies includingsimplifying the planning process, one of the major benefits identified by the RoyalCommission into Aucklands governance.

    9. Developing the Auckland Unitary Plan has required a significant amount of time and

    resources, and will continue to do so. This is by far the largest RMA plan project to date inNew Zealand and has been prepared in a timeline unprecedented for major RMA plans.

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    10. The Auckland Unitary Plan has been progressed to the stage that it is now ready for releasein draft form. Through inviting public feedback on all provisions, the plan can be improvedfurther and the public can come to understand the role and content of the plan. The plan isnot being formally notified, therefore it does not affect current development and anyfeedback received is not a formal submission.

    Governance timeline

    11. The Auckland Unitary Plan preparation process was first reported to the RegionalDevelopment and Operations Committee (RDOC) in April 2011. That committee endorsedthe formation of the Auckland Unitary Plan Political Working Party (PWP). The PWP hasmet regularly since its formation and has recommended directions for the development ofthe plan. These directions have been regularly reported to the governing body (firstly RDOCthen the Auckland Plan Committee) where decisions on the plan development process havebeen made.

    12. There has been a consensus amongst PWP members on a wide range (though not all)approaches proposed for the development of the draft Auckland Unitary Plan. Likewise, the

    decisions by the governing body on the development of this plan has largely been consistentwith the recommendations of the PWP although has not always been unanimous.

    13. Whilst decision making on the development of the Auckland Unitary Plan is the responsibilityof the governing body, local boards have also been heavily involved with the development ofthe plan. A local board planning forum, representation from local board chairs on the PWPand then direct engagement into the drafting process through the latter half of 2012 hasoccurred.

    14. Maori have also been directly involved with the development of the plan. Two IndependentMaori Statutory Board (IMSB) members have represented the board on the PWP and iwihave been engaged directly on Treaty of Waitangi provisions and other provisions of interestto iwi such as those for the natural environment.

    15. Central government has also supported the plan preparation process through advice fromofficials and support to council in undertaking an enhanced public engagement process.Legislative changes to the RMA have been introduced to parliament to streamline theprocess for the development of the Auckland Unitary Plan.

    Plan preparation timeline

    16. The development of the Auckland Unitary Plan has been marked by a number of keyphases.

    17. Firstly, direction setting was agreed with a number of guiding principles endorsed.Secondly, the scope of the Auckland Unitary Plan was set with the decision by RDOC thatthe Auckland Unitary Plan be a new fully combined RMA plan for Auckland and not simply a

    joining together of existing RMA plans. The one exception to this is that the regional anddistrict plan provisions within the Auckland Unitary Plan will not apply to the former HaurakiGulf Islands planning area.

    18. Issue papers were then prepared across all of the key RMA planning issues facing Aucklandand presented to the PWP. This step enabled a focus of attention on the most pressingissues, such as balancing historic heritage and natural environment protection whilstproviding opportunities for the city to grow.

    19. To consider in an integrated way the range of options available to address the issues with

    each zone, an outcomes matrix was prepared by a wide range of individuals and groups.The matrix set out the range of outcomes sought for each draft Auckland Unitary Plan zone.This presented the PWP with a mechanism to consider and balance the range of competingdesired outcomes for each zone.

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    20. A series of direction setting papers on matters of tension within the outcomes matrix werethen reported to the PWP through most of 2012 to assist the development of objectives,policies and rules within the plan.

    21. In late August 2012, an officers draft of provisions was produced for targeted engagementwith local boards, iwi and key stakeholders. Feedback from this informal consultation wasthen prioritised and matters of most concern identified. Four all day PWP workshops were

    held in December 2012 to consider these matters and recommend direction on policydevelopment.

    22. Following a further officers review of provisions in J anuary 2013, the draft Auckland UnitaryPlan is now ready to be released for informal public feedback.

    Engagement timeline

    23. An Iwi Engagement Strategy was endorsed in December 2011 and led to a governance huithat month and technical hui in February 2012. Engagement has involved all 19 mana

    whenua groups in Auckland. Iwi workshops followed in March 2012 to consider the issuesof greatest significance to manu whenua, being heritage, growth, biodiversity, coastal andfreshwater management. Consultation summary reports were then prepared and reported tothe IMSB, PWP, mana whenua and to officers to support drafting. Officers draft provisionswere then shared with mana whenua in August to October 2012 with feedback provided toofficers to further support drafting.

    24. Another key part of the consultation process has been a series of sector workshops. Thesecommenced in February 2012 with over 20 workshops held. This was repeated again in

    J uly 2012. Sectors and stakeholders involved included groups such as developers, largeformat retail operators, schools, conservation and heritage groups, governmentdepartments, infrastructure providers, social service providers and Council controlledorganisations (CCOs). The workshops created an opportunity to establish constructive two-way conversations on key issues , allowing stakeholders to raise any concerns and enableofficers to test some of their thinking towards draft provisions.

    25. In mid 2012 the Auckland Plan committee supported the plan development process adoptingan enhanced engagement approach. This move from targeted to enhanced engagementwas supported to enable a higher level of community and stakeholder testing of planprovisions, thereby also enabling the production of a higher quality plan. A key element ofthe enhanced engagement process was the decision to release the plan as a draft documentfor widespread community and stakeholder engagement prior to formal public notificationunder the RMA.

    26. The enhanced engagement process is made up of three phases:

    Phase one - August - December 2012 engagement with iwi,local boards, advisory panels, stakeholders andsector groups.

    Phase two - March August 2013 release of March draft forinformal feedback, local board workshops andcivic forum, iwi engagement, on-linecommunications and engagement, mediacampaign, workshops and road shows.

    Phase three - Date (TBD) onwards plan presented toCouncil ready for formal notification, friends ofsubmitters to help the community prepare

    submissions, extended submission periods, roadshows/drop-in sessions, pre-hearing mediationand caucusing.

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    Phase One

    Phase one has now been completed and summarised in Attachment One Phase oneEngagement Summary Report.

    Phase two

    27. The next step in the enhanced engagement process is the release of the draft Auckland

    Unitary Plan for informal public engagement and feedback. This is proposed to commencewith a launch event over two days at the Viaduct Events Centre on 15 and 16 March 2013.

    28. Councillors, IMSB members, local board members and stakeholders who have beeninvolved so far in helping to shape the draft Auckland Unitary Plan will be invited. Localboards are encouraged to invite their key stakeholders. The launch event will be a series ofdiscussions alongside an exhibition of key issues relating to the draft Auckland Unitary Plan.A public open day will take place at the centre on Saturday 16 March.

    29. The draft Auckland Unitary Plan is to be made available primarily on-line. The on-lineversion will be able to be viewed either as a PDF or as an e-plan which enables the entireplan to be filtered for information relative to an address and/or an activity. The on-lineversion will also be displayed at dedicated computer terminals within main libraries. Hard

    copies of the draft plan will only be made available within local board offices and for manawhenua groups. All place based provisions (eg precincts) will be available only on-line or onCD where attached to a hard copy draft plan. This is to avoid excessive printing costs.

    30. The feedback period is proposed to run from 15 March to 31 May 2013. To support andenhance this feedback process the following is proposed:

    Civic forums, planning clinics and mini expos south, west, north, central.

    Iwi workshops and governance hui.

    Community forums, disabled communities forum, older peoples forum, youth forum.

    Civic engagement hubs in main libraries with trained staff to guide people in the use of

    the e-plan and completing feedback forms.

    Feedback forms available on-line and in hard copy.

    Roadshows

    On-line forum, engagement calendar, FAQs, on-line games, Auckland Unitary Planvideo, Guide to the Unitary Plan booklet.

    Letters to landowners affected by landscape, ecology, Rural Urban Boundary (RUB) andtransmission line provisions.

    Displays at major council run events.

    31. It is important that elected members acknowledge that there may be varying views within thecommunity relative to certain provisions within the draft plan. It is through understanding theissues raised by individuals, stakeholders, sector groups and the community as a whole thatimprovements can be made to the draft plan.

    32. This enhanced engagement process step of releasing a draft Auckland Unitary Plan is apurposeful step to enable the plan to be improved before it is formally publicly notified andbefore it has a legal effect on development rights across Auckland.

    Consideration

    Local Board Views33. An intensive period of consultation with local boards was completed in December 2012 and

    has directly assisted officers in making improvements to the Auckland Unitary Plan text and

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    maps. An Auckland Plan Committee workshop was held on 11 February 2013 to brief allCouncillors and local board members on the content of the draft Auckland Unitary Plan priorto its release. Copies of the draft Auckland Unitary Plan were provided under memo togoverning body councillors and local board chairs at this workshop. Further engagementopportunities are proposed between March and May 2013 for local boards to discuss thedraft Auckland Unitary Plan with their communities and feed back to officers and the

    governing body. In addition, a number of local board chairs continue to sit on the PWP.

    Maori Impact Statement

    34. Consultation requirements with Mana Whenua are being met in accordance with theAuckland Unitary Plan Iwi Engagement Strategy that in turn meets the requirements ofSchedule One of the RMA. Significant engagement has occurred to date as outlined inAttachment A. The PWP also continues to have representation from the Independent MaoriStatutory Board.

    Attachments

    No. Title Page

    A Phase one engagement - summary report 13

    Signatories

    Authors Phill Reid - Manager Unitary Plan

    Authorisers Penny Pirrit - Regional & Local Planning Manager

    Roger Blakeley - Chief Planning Officer

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    AttachmentA

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    AttachmentA

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    AttachmentA

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    AttachmentA

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    AttachmentA

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    AttachmentA

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    AttachmentA

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