Attendance & Enrollment Reports

Shannon Wendling & Pam Brewer

• ISEE Login

• ISEE Reports

IMPORTANT: Verify against student management software

• ISEE Calendar

IMPORTANT: Corrections to midterm reporting through 3/27/16 deadline.

After 3/27/16 corrections must be requested, approved and uploadreceived by 6/17/16 deadline.

• Who to Contact

Presentation Agenda

SHERRI YBARRA, SUPERINTENDENT OF PUBLIC INSTRUCTION PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

ISEE LOGINAttendance & Enrollment Reports

IDAHO SYSTEM FOR EDUCATIONAL EXCELLENCE

ISEE Balancing Reports

After each transmitted upload, run the following ISEE reports:• Current Year Support Unit Calculation• Building Level• Net Enrollment Report• Enrollment Detail Report• Aggregate Attendance Detail• Best 28 Weeks • District Wide• Prior Year Support Unit Calculation

Upload ISEE data prior to deadline to verify accuracy

Unit Calculation Report

Net Enrollment Rpt

Building Level Rpt

Building Level Rpt shows the weeks, # days per week, Aggregate Attendance and ADA for that week.

1. Verify days in session against the grade group calendar

2. Check ADA for any drops in attendance that can’t be explained

Aggregate Attendance Rpt

Aggregate Attendance shows individual weekly attendance.

Exceptional Child Unit Report

K-12 figures are based off of the

General Net Allocated

Enrollment

These figures are the Special Ed ADA reduction adj for grade

grouping 1-12 ADA this will tie

back to the Support Unit Calc

Preschool FTE Unit Summary

Preschool numbers are based on your PK Students identified in your student management system

Prior Year Support Units (Protection vs. No Protection)

Example 1Protected

Example 2Not Protected

District Wide

Shows all of your weeks aggregate

attendance in date order by grade

grouping

Best 28 Weeks Report

Greater than 1 ADA Report

ADA = 1No student will generate more than 1 ADA• Tracking at the EDUID level identifies all attendance

reported from every District & Charter – Students dually enrolled and generating more than 1

ADA will be automatically adjusted– Alternative school ADA is paid based up to 25 hours

• Those student’s hours who exceed 25 hours will be automatically adjusted to not exceed 1 ADA

– You can still offer as many hours as needed

• Those student’s dually enrolled in Alternative School programs & District/Charter schools who generate more than 1 ADA will be automatically adjusted

ADA = 1 cont.• Dually enrolled students, whether it be in an

Alternative School to District or Charter, District to District, or District to Charter students shall not generate more than 1 ADA– These student’s attendance will be aggregated and

adjusted automatically.• It is advisable to establish tuition agreements amongst

districts, charters and virtual charters and not each claiming a full day of attendance .

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

IDAHO SYSTEM FOR EDUCATIONAL EXCELLENCE

ISEE UPLOADS• After each ISEE upload:

– Run Balancing reports and balance back to your student management system

– Clear up any entry and exit reporting errors – Clear up duplicate attendance reporting– Make sure prior to 12/14/15 that all of your Midterm

reporting period corrections have been made as to not affect other funding based on the 2/15/16 Enrollment & ADA data.

– Report Summer School correctly– Assign and report calendars correctly– Clear up all errors and warnings

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

ISEE Errors & Warnings

• Review and clear these up– Example: District A inadvertently marked 180-220

students as “Border Students”. There were over 100 + Warnings with each upload

• Border students attendance are automatically reduced from ADA and Exceptional Child Calculations

• District A lost over 1.2 units each year for over two years (This district was not near a bordering state)

– Example: District B had over 100 + Errors - missing attendance records for two schools

• District B lost over 18.77 units

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION

Opportunities to fix Midterm

reporting period

3/27/16 Deadline for all corrections to

Midterm Reporting Period

Monthly Data ISEE Submission ScheduleFY2015 - 2016

Collection Period (Data) Submission Period

Summer Alternative 06/ 01/ 2015 – 09/ 11/ 2015 08/ 07/ 2015 - 09/ 18/ 2015

October Submission 07/ 01/ 2015 - 10/ 02/ 2015 10/ 02/ 2015 - 10/ 15/ 2015

November Submission 10/ 03/ 2015 - 11/ 06/ 2015 11/ 06/ 2015 - 11/ 20/ 2015 February 15th Payment

STAFFING CORRECTIONS:

ATTENDANCE & ENROLLMENT CORRECTIONS:

Collection Period (Data) Submission Period Correction Deadline

3/ 27/ 16

May 15th Payment

Collection Period (Data) Submission Period

End of Year Submission 05/ 07/ 2016 - 06/ 17/ 2016 05/ 20/ 2016 - 06/ 17/ 2016 July 15th Payment

ATTENDANCE & ENROLLMENT CORRECTIONS:

November - February Submission & Corrections

Attendance & Enrollment and Staffing

Attendance & Enrollment Final Submission 6/ 17/ 16

March – June Submissions

Deadline 6/ 17/ 16

Any corrections needed after 3/ 27/ 16 MUST be requested and approved prior to the 6/ 17/ 16 deadline.

MIDTERM REPORTING PERIOD

4TH REPORTING PERIOD

FINAL REPORTING PERIOD

After 12/ 14/ 15 all corrections MUST be requested and approved prior to the deadline of 3/ 27/ 16

All corrections MUST be submitted prior to the deadline of 3/ 27/ 16

Correction Deadline 12/ 14/ 15

March Submission 11/ 07/ 2015 - 03/ 04/ 2016 03/ 04/ 2016 - 03/ 18/ 2016

Attendance & Enrollment and Staffing1st day of school through the 1st Friday of November Submission

Including Summer School

May Submission 03/ 05/ 2016 – 05/ 06/ 2016 05/ 06/ 2016 – 05/ 20/ 2016

Any corrections to Midterm reporting

period must be approved prior to 6/17/16 deadline

Attendance & Enrollment

208-332-6840

Shannon Wendling Pam Brewerswendling@sde.idaho.gov pbrewer@sde.idaho.gov

WHO TO CONTACT

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION