Attendance and Punctuality Policy
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ATTENDANCE AND PUNCTUALITY POLICY Purpose : The purpose of this Policy is to set forth attendance expectations and to establish standards for employee attendance and punctuality. Policy : Every employee, as a condition of employment, accepts the responsibility to report to work promptly every day that he/she is scheduled to work and to maintain a satisfactory record of attendance. Unscheduled time-off is unacceptable and should be avoided. Unscheduled time-off is defined as: Type of Incident Definition Unscheduled Absence An occurrence of absence and/or lateness that is unrelated to approved time off. Lateness Reporting more than 5 minutes late but less than two hours late to work. Leaving early for lunch, returning late from lunch or leaving prior to the end of the scheduled workday without supervisor approval. Late Report Failure to notify supervisor when unable to report to work within 30 minutes of the start time. Partial Absence Arriving for work 2 hours late but missing less than 50% of a scheduled workday. Full Absence Missing 50% or more of a scheduled workday. Unreported Absence Failure to notify supervisor of partial or full absence. Patterned Absences Absences before or after weekends, holidays or
Transcript of Attendance and Punctuality Policy
ATTENDANCE AND PUNCTUALITY POLICY
Purpose :
The purpose of this Policy is to set forth attendance expectations and to establish standards for employee attendance and punctuality. Policy :
Every employee, as a condition of employment, accepts the responsibility to report to work promptly every day that he/she is scheduled to work and to maintain a satisfactory record of attendance. Unscheduled time-off is unacceptable and should be avoided.
Unscheduled time-off is defined as: Type of Incident Definition
Unscheduled Absence An occurrence of absence and/or lateness that is unrelated to approved time off.
Lateness Reporting more than 5 minutes late but less than two hours late to work. Leaving early for lunch, returning late from lunch or leaving prior to the end of the scheduled workday without supervisor approval.
Late Report Failure to notify supervisor when unable to report to work within 30 minutes of the start time.
Partial Absence Arriving for work 2 hours late but missing less than 50% of a scheduled workday.
Full Absence Missing 50% or more of a scheduled workday.
Unreported Absence Failure to notify supervisor of partial or full absence.
Patterned Absences Absences before or after weekends, holidays or discretionary days or absences following payday.
If an employee is unable to report to work, he/she is expected to notify their supervisor at least 30 minutes prior to their start time. If an employee must leave work prior to the end of his/her workday, he/she must obtain the permission of his/her supervisor before leaving
Supervisors are responsible for communicating the attendance policy to staff, and for the fair and consistent application of the policy.
Any employee, who knowingly and repeatedly reports late; has unreported, patterned or unapproved absence(s); that violate this policy may be subject to disciplinary action as per the discretion of the Management.
Mubarack Manager -HRKar GroupChennai
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Re: warning letter for latenessDear ..
With reference to our recent observation, it has been brought to our notice that inspite of being given repeated verbal warnings and our warning letter dated .....with regards to your not reporting to work on time, this Memo from HR department documents that you must make immediate improvement in the above stated matter.
Hope the above is understood, accepted and put into practice by you with immediate effect.
Non-compliance of the same will result in dismissal of your employment at ............
For XYZ Company
Mgr HR
Re: warning letter for latenessAmbikakamath or anyone esteemed forum member,
Please advise, how much importance should be given to an employee w.r.t his late coming.
* Employee with late coming issue and low performance --> must be thrown out* Employee with punctuality and low performance --> could be given chance for improvement w.r.t performance* Employee with high performance and punctual --> should be given accolades* Employee with high performance and late coming --> ?
In the fourth case, what should be the criterion specified so that we can give warnings and then take further steps.
Lets say if he is super performer but is late comer on regular basis, how should we react? Do we really need to throw him out? He might go to our market competitor!!! Could you please advise on the steps to be taken.
Thanks
Re: Warning letter formatHi Sameer,
Find below the format of warning letter on Absentism.
Warning Letter in case of absence without information
Date: ____________
ToMr. Designation:.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For Company Name
Authorized Signatory,
