Attachment 1.0 To the Technical Requirements...

RFDP Addendum Issue Date: February 24, 2009 Attachment 1.0 – Scope of Project

Request for Detailed Proposals • Part 2 – Technical Requirements • U.S. Route 460 Corridor Improvements Project

Attachment 1.0

To the Technical Requirements

Scope of the Project


Request for Detailed Proposals • Part 2 – Technical Requirements • U.S. Route 460 Corridor Improvements Project of 4

1.0 GENERAL 1.1 Scope of Work The Concessionaire’s scope of Work for the Project shall be based on the scope reflected in Exhibit B-1 of the Agreement. 1.2 Work Requirements The Work includes: (a) Design services; (b) Project Right of Way services; (c) Utilities services; (d) Construction services; (e) Environmental services; and (f) Operation and maintenance services. Brief descriptions of the services are set forth below. 1.3 Design Services 1.3.1 Design services include:

(a) Surveying, mapping, and utility locating; (b) Geotechnical engineering and the acquisition of necessary geotechnical information and

analysis including: investigations, borings and analysis, materials analysis, foundation design, slope stability analysis, hydraulic and hydrologic analysis, scour analysis, and pavement design;

(c) Design of roadways, interchanges, structures, bridges, service roads, interchange modifications, retaining walls, noise barriers, traffic control devices (signs, signals, markings, markers, roadway lighting, interchange lighting, parking lot lighting, delineators), bicycle and pedestrian accommodations, maintenance of traffic, guardrail upgrades, Project-specific compensatory mitigation, drainage conveyance and stormwater management facilities, toll facilities, administrative, operations, and maintenance capital facilities, transportation management systems (TMS), context sensitive design, and other services necessary to provide a complete functional Project in accordance with the requirements identified herein; and

(d) Accommodation of hurricane and emergency evacuation to include controls for lane reversal.



1.4 Project Right of Way Project Right of Way acquisition services include:

(a) All work necessary to acquire the Project Right of Way; and (b) Acquisition of sufficient Project Right of Way to enable future expansion to the Ultimate

Configuration including allowance for all of the future interchanges, future interchange ramps to accommodate the Ultimate Configuration and the set-back of bridge abutments and piers to allow for the Ultimate Configuration without the need for substantial modification to bridges.

1.5 Utilities Services Utilities services include:

(a) Determination of all utility impacts and the provision for those impacts in the Project design; and

(b) All work necessary to perform the relocations, adjustments and coordination of utilities as required by the Project.

1.6 Construction Services Construction services include:

(a) Personnel, equipment, and materials necessary for the safe development of the Project; (b) Earthwork, roadway, service roads, bridges, structures and retaining walls (including all

necessary foundation work, substructure work, superstructure work, and excavation); (c) Capital asset buildings for administration, operations and maintenance, and tolling

facilities; (d) Traffic management and traffic control facilities/devices; (e) Roadway lighting and other traffic control devices; (f) Demolition and removal of existing buildings, roadways, and bridges; (g) Drainage conveyance and stormwater management facilities; (h) Utility relocations/adjustments and coordination; (i) Monumentation of Project Right of Way; (j) Compensatory mitigation, landscaping, erosion and sediment control and all other

environmental requirements and commitments including those from state and federal water quality permits, as well as all other environmental commitments from the ROD (included in Project References); and

(k) Construction engineering inspection and management, surveying, quality assurance and quality control, including plant quality assurance inspection and testing.

1.7 Environmental Services Environmental services include:



(a) Coordination with all Governmental Authorities, including assisting the Department with

the Department’s interaction with FHWA relating to NEPA; (b) Acquisition of environmental permits and approvals from appropriate Governmental

Authorities including performance of required design and fieldwork to support their acquisition;

(c) Compliance with pre-construction, construction, and post-construction-related commitments and permit conditions contained in the FEIS and the ROD and any subsequent re-evaluations of the FEIS or Supplemental EIS; and

(d) Environmental studies in support of any necessary re-evaluation of the NEPA

Documents and / or 4(f) Evaluation, or Supplemental Environmental Impact Statement. 1.8 Operations and Maintenance Services 1.8.1 Operations and maintenance services include:

(a) The provision of sufficient, equipment, supervisory, management, and technical expertise and the performance of all activities required to keep the Project fully operational, to meet the Performance Requirements throughout the Operating Period and to meet the Handback Requirements at the end of the Term;

(b) Operations and maintenance (to include Ordinary Maintenance, Major Maintenance and accident damage repairs) of all Project Assets other than those identified in Section 1.8.2 below, including roadway, bridges, structures, capital asset buildings, tolling facilities and systems, traffic management facilities and systems and all other appurtenances;

(c) Provision of maintenance facilities separate from the Department’s existing maintenance facilities;

(d) Management and control of traffic; (e) Collection of tolls and related user fees and charges including toll enforcement; (f) Coordination and performance of roadside assistance and incident management; (g) Procurement of all supplies, consumables, tools, equipment, services materials and spare

parts; and (h) Performance of inspections and audits and the maintenance of reports, files, logs, data,

and records. 1.8.2 The following Project Assets will be maintained by the Department as follows:

(a) The Department will perform Ordinary Maintenance and Major Maintenance for Service roads included in the Work, following the Concessionaire’s construction in accordance with the Department’s secondary roads requirements and a request for their acceptance into the Secondary Road system;

(b) The Department will perform Ordinary Maintenance and Major Maintenance on all primary and secondary roads crossing the Project, to include structures on those Department roads that cross over the Project after Final Acceptance; and

(c) The Department will perform Ordinary Maintenance and Major Maintenance on any traffic signals installed on existing roads after Final Acceptance.

Attachment 1.3


Project Development Plans


RFDP Addendum Issue Date: February 24, 2009 Attachment 1.3 – Project Development Plans

Request for Detailed Proposals • Part 2 – Technical Requirements • U.S. Route 460 Corridor Improvements Project Page 1 of 24

1.0 PROJECT DEVELOPMENT PLANS 1.1 General .1 The general requirements for Project Development Plans (PDPs) are noted in Section 1.3 of the Technical Requirements and are not repeated here. Those general requirements and other requirements included in the Technical Requirements shall be incorporated into each PDP.

.2 The PDPs shall be consistent with ISO principles (ISO 9001:2000 Quality Management Systems- Requirements; ISO 9004:2000 Quality Management Systems- Guidelines for Performance Improvement; ISO 9000:2000 Quality Management Systems- Fundamentals and Vocabulary; ISO:19011:2004 Guidelines for Quality and/or Environmental Management Systems Auditing; ISO 14001:2004 Environmental Management Systems-Specifications with Guidance for Use).

.3 The PDPs shall meet the requirements of the Agreement and shall conform with the Outline Project Development Plans contained in Exhibit B-3 to the Agreement. 1.2 Concessionaire Management Plan .1 The Concessionaire Management Plan is an umbrella document that describes the Concessionaire’s managerial approach, strategy, and quality procedures to design, construct, operate and maintain the Project and achieve all requirements of the Agreement. The Concessionaire Management Plan will be a dynamic document that will be utilized by the Concessionaire and the Departments in the daily administration of the Work and Operating Periods. .2 The Concessionaire Management Plan shall clearly identify responsibilities and procedures for each project management activity and demonstrate a thorough understanding of the Agreement and Project requirements. The Concessionaire Management Plan shall be consistent with the requirements of FHWA Major Projects Guidance, March 2007 for Project Management Plans. .3 The Concessionaire Management Plan shall provide a cross reference to all other Project Development Plans and identify inter-relationships between Project Development Plans in the context of the Concessionaire’s management approach. .4 The Concessionaire Management Plan shall include an organization chart showing the structure of the Concessionaire’s Project organization including:

a. Well-defined roles for the design, construction, operations and maintenance; sub-organizations (such as consulting, subcontractors, suppliers) and a description of the roles, responsibilities and professional qualifications of each member of the Concessionaire’s management team;



b. Relationship with the Department, the Independent Engineer (IE), third parties, and Governmental Authorities;

c. Work to be accomplished by each member of the management team and each sub-organization, including identified subcontractors and suppliers.

d. Elements of the Concessionaire’s organization responsible for quality control and quality assurance and their relationships to the management team.

.5 The Concessionaire Management Plan shall describe:

a. the management procedures to ensure independence of quality processes and line management from design, construction, operation and maintenance production processes;

b. the approach to preparation, control and update of the Project Schedule to include the approach for integrating subcontract activities into the schedule and the reporting system;

c. the cost control measures taking into account a work breakdown structure that includes cost control and schedule management systems and coordination between schedule and payment obligations;

d. the approach to scope control and how requested changes and recommended corrective actions are addressed through an integrated change control process; to include the control of change orders, early identification of scope changes and coordination and communication among team members to address change control; and

e. the approach to identify, assess, manage and mitigate all Project risks (regardless of their allocation under the Agreement); including description of significant risk categories with descriptions of potential consequences; and the procedures and tools for risk sensitivity analysis.

.6 The Concessionaire Management Plan shall describe how all PDPs fit within the overall quality management system, responsibilities for developing and maintaining the PDPs and the schedule for implementation. The Concessionaire Management Plan shall be linked to the Quality Management System Plan.

1.3 Document Management Plan .1 The Document Management Plan shall define the document management approach for all Work Product. Document Management requirements are set forth in Sections 1.2.9 of the Technical Requirements. The Document Management Plan shall address methods by which the Technical Requirements shall be met including:

a. the electronic document management system (EDMS);



b. document management procedures;

c. requirements for records retention;

d. electronic and hardcopy data transmission, storage and sharing; and

e. a logical, auditable and project-compatible tracking system of all Project correspondence and documents for all phases of the Project.

.2 The Document Management Plan shall clearly define the document management system applicable to all aspects of the project management structure, including: methods for controlling document updates, methods for identification of the originator/recipient for all documents, document approvals tracking, methods for enabling a searchable database, methods to establish links amongst various documents, and protocols for hard-copy and electronic filing. .3 The Document Management Plan shall be appropriately structured to record and track review comments and participation by the Department, the Independent Engineer, the Concessionaire’s internal review processes, and by third parties participating and having input regarding the Project. .4 The Plan shall also provide for electronic data management and storage, and electronic access to project documents remotely, with the required safety procedures, including:

a. methods by which all documents issued and received by the Concessionaire will be uniquely coded and retrievable in a user-friendly format;

b. the routing, filing, control, and retrieval methods for all documents; and

c. methods to facilitate sharing of data including procedures for accessing all documents.

.5 The Document Management Plan shall include appropriate cross references to specific paragraphs of the Quality Management System Plans, identifying where quality control, quality assurance and audit processes for document management procedures are defined by the Concessionaire to assure that performance of the document management system meets or exceeds the Technical Requirements. 1.4 Quality Management System Plan The Concessionaire’s Quality Management System Plan (“QMSP”) shall: .1 Meet the standards and specifications set forth in these Technical Requirements including the VDOT Minimum Quality Assurance and Quality Control Requirements for Design-Build and PPTA Projects August 2007 (Revised July 2008), and, where



appropriate, the requirements from the Department’s Manual of Instruction – Materials Division, Construction Manual, Maintenance Manual, and Inspection Manual. .2 Describe the system, policies, and procedures to deliver the Project throughout the Term and provide documented evidence that the work was performed in accordance with the Agreement. .3 Include a requirement for the Design-Build Contractor and the O&M Contractor to develop, implement and maintain quality management systems for the Work. .4 Include a quality assurance/quality control plan for design and for construction in accordance with VDOT’s Minimum Quality Assurance and Quality Control Requirements for Design-Build and PPTA Projects. .5 Include a quality assurance/quality control plan for operations and maintenance in accordance with Section 5.6 which incorporates quality measures to address the Performance Requirements. .6 Include a regular audit of the quality systems of the Concessionaire and its contractors and subcontractors and their compliance with all PDPs. .7 The Concessionaire and its contractors and subcontractors shall keep their quality records up to date and freely and readily available to the Department. .8 The Quality Management System Plan shall define the quality management systems during the design, construction and operations and maintenance phases of the Project. The Concessionaire shall be responsible for all quality assurance and quality control activities required to manage its own processes as well as those of its contractors, subcontractors and suppliers of any tier. The Quality Management System Plans shall:

a. explicitly state that the Concessionaire is responsible for the quality of all Work on the Project and that the Concessionaire may not assign such ultimate responsibility to the Design-Builder or other party;

b. define a uniform process approach to quality consistent with ISO 9001:2000 Quality System Standards and clearly demonstrate how the process promotes continuing improvement throughout the Project;

c. describe the reporting and documentation processes of the quality management system,

d. define the quality management system roles and auditing responsibilities and procedures (internal and external);

e. establish quality objectives that are specific, quantifiable and time dependent;

f. provide an organizational chart with roles, responsibilities and professional qualifications applicable to each phase of the Project,



including design, construction, operations and maintenance and establish appropriate responsibilities of the organization’s staff;

g. identify the essential processes necessary for the implementation of a quality management system that satisfies the requirements of the Agreement and all other Project Agreements, including its application throughout the Concessionaire’s organizational structure, including any and all contractors, subcontractors, consultants, vendors or suppliers under contract with the Concessionaire for design, construction, maintenance or operation services or activities related to the Project;

h. emphasize certification, training and experience, to assure utilization of competent personnel with a thorough understanding of all aspects of the quality control, assurance and management process;

i. define the processes and responsibility for the coding, filing, receiving and distribution of standards, quality records, reports and audits, changes, notices, and other correspsondencefor each phase of design, construction and operations and maintenenance, which at a minimum shall include:

1. searchable data with a tracking system

2. summary of inspections, tests and quality assurance and quality control activities

3. internal and external quality audits performed

4. non-conformances and their statuses

5. identification of any non-conformity accepted by the Department during such reporting period, including a narrative including the merits of such acceptance, if applicable

6. provide comprehensive reports on quality issues on a monthly and quarterly basis, and

7. any updates or modifications to the Quality Management System;

j. provide a dispute resolution process in coordinating with that defined in the Concessionaire Management Plan that includes a mechanism for “escalating” quality concerns of the Department, the Concessionaire or Independent Engineer;

k. identify the processes required for the implementation of and the quality management system and its application and coordination of the various plans within each of the PDPs; and

l. reviews, measures and assesses the system to provide sufficient assurance that both the control and operation of the procedures are effective in meeting the quality requirements of the Quality Management System.



.2 The Concessionaire shall submit a Design Quality Management Plan (DQMP). The DQMP shall be a subordinate part of the overall quality management system. The DQMP shall describe the design quality requirements for the Project; explain how the applicable project procedures, practices, and/or plans are to be followed to meet these requirements; and shall identify the organizational structure of the staff responsible for performing quality activities and verifying compliance. The DQMP shall contain the Concessionaire’s approach to:

a. Internal and external process of design reviews;

b. Design quality assurance and quality control functions including communicating with multiple design firms and offices in maintaining coordination of design quality;

c. Reporting organizational relationships and responsibilities;

d. Understanding of and compliance with Department and federal oversight procedures;

e. Plan for documentation of quality management;

f. Proposed process to address and obtain approval of design deficiencies or exceptions;

g. Conducting audits of design QA/QC activities at scheduled intervals to verify conformance to the procedures;

h. Certifying through written approval that all design documentation have been audited and approved for construction;

i. Ensuring oversight and constructability reviews by technical and management staff to provide coordination and uniformity among section designs; and to facilitate the timely planning of construction activities.

.3 The Concessionaire shall submit its approach to Construction Quality Management Plan to include its:

a. Approach to acceptance testing and inspection and compliance with 23 CFR 637;

b. Approach to scheduling and coordination of inspection and testing, including early establishment of planned tests, frequencies and quantities to support Department independent assurance and verification responsibilities;

c. Proposed process for identification and correction of construction deficiencies and non-compliances, including provision of a quality auditing and nonconformance recovery plan for resolution of nonconformance issues;



d. Approach to documenting, including the use of checklist certifications forms, the level and degree of conformity of the construction with the approved design plans and verifying that workmanship conforms to the construction documents, specifications and industry standards;

e. Understanding of and compliance with the Department and federal design standards and oversight procedures;

f. Description of the quality assurance and quality control functions and how these functions will be managed independent of one another;

g. Integration of construction quality management with design quality management; and

h. Preparation of and maintenance as-built drawings and record documents.

.4 The Concessionaire shall submit an Operations and Maintenance Quality Management Plan containing the following:

a. Internal processes for managing and controlling information identified through incident reports, noncompliance reports, and traffic reports to address quality improvement;

b. Methods for documenting and correcting noncompliance issues;

c. Proposed approach to auditing and demonstrating continuous improvement in meeting the operations and maintenance Performance Requirements;

d. Description of operations and maintenance quality assurance and quality control functions; and

e. Integration of quality process into Ordinary Maintenance, Major Maintenance and inspections.

The Concessionaire shall have ultimate responsibility for the quality activities throughout the duration of design, construction, operations and maintenance phases of the Project. 1.5 Design Management Plan .1 The Design Management Plan shall provide the organization, relationship and procedures that define clear lines of responsibility and well defined approach for meeting Project requirements and innovation in design approach. .2 The Design Management Plan shall include appropriate cross references to specific paragraphs of the Quality Management System Plans and the Design Quality Management Plan identifying where quality control, quality assurance and audit processes for design management procedures are defined by the Concessionaire to assure that performance of the design management system meets or exceeds the Technical Requirements.



.3 The Design Management Plan shall include appropriate cross references to specific paragraphs of the Communications Plan identifying the manner in which the Concessionaire will work with the Department in connection with the public hearing process. .4 The Design Management Plan shall include appropriate cross references to specific paragraphs in the Construction Management Plan to identify the process for integrating design and construction. .5 The Design Management Plan shall define the design approach, flow charts and activities for the design of the Project and shall address:

a. how design work will be integrated by different firms and/or office;

b. how the design personnel will interface with construction personnel;

c. a drawing tier indicating organization and hierarchy of the Concessionaire’s drawings;

d. the design basis (e.g. design criteria, design standards and specifications);

e. design validation, ensuring that the intended design meets its intended use;

f. stages where design reviews are conducted and design work is certified by appropriate design professionals, Professional Engineers registered in the Commonwealth of Virginia;

g. work zone and worker safety review during design;

h. the breakdown of the Project design into design packages;

i. how each design package will be integrated into the construction plans;

j. the process the engineering consultant and subconsultants will use to design and seal each design package;

k. the system engineering process for the design of the systems components;

l. the proposed strategy for integrating the facilities and systems component into the design process;

m. the proposed strategy to develop the bicycle and pedestrian plan requirements (Section 3.9.1 of the Technical Requirements);

n. roadway design plan, to include process for ensuring community connectivity and coordination with localities;

o. drainage design plan to include an Erosion and Sediment Control Plan and a Stormwater Management Plan, to include the Concessionaire’s plans to comply with the applicable Laws;

p. design deliverables;



q. design control- design input reviews, output reviews and verifications (design checks and professional review and seals) to ensure the Technical Requirements have been met by the Concessionaire;

r. design changes;

s. the process by which the Concessionaire’s team, VDOT, the IE, and other stakeholders will be involved in the design review process;

t. linkage to other PDPs, where appropriate.

1.6 Construction Management Plan .1 The Construction Management Plan shall provide the organization, relationship and procedures that define clear lines of responsibility and well defined approach for meeting Project requirements and innovation in construction approach. .2 The Construction Management Plan shall include appropriate cross references to specific paragraphs of the Quality Management System Plans and the Construction Quality Management Plan identifying where quality control, quality assurance and audit processes for construction management procedures are defined by the Concessionaire to assure that performance of the Work meets or exceeds the Technical Requirements. .3 The Construction Management Plan will define the construction approach and activities for the construction of the Project and will address:

a. the proposed approach for coordinating between subcontractors and vendors; and management of suppliers;;

b. project controls used to manage the schedule and budget during construction;

c. project permitting and coordination with the Department, Governmental Authorities and third parties;

d. safety during construction with cross reference to specific paragraphs in the Health, Safety and Security Plan;

e. site security and access;

f. environmental management with appropriate cross references to the Environmental Management Plan;

g. material testing;

h. the breakdown of the Project construction into construction areas/segments;

i. the general construction sequence;

j. identification of temporary access roads, haul routes;

k. site temporary facilities and storage areas;



l. erosion and sediment control measures;

m. field equipment and materials management;

n. as-built documents;

o. proposed strategy for implementation and coordination with the O&M Plan; and

p. cross references to other PDPs as appropriate.

1.7 Environmental Management Plan .1 The Concessionaire shall develop and implement a thorough approach to environmental management. The Concessionaire shall maintain and update an Environmental Management Plan and shall be responsible for addressing all environmental requirements, risks and issues associated with the project. .2 The Environmental Management Plan shall include:

a. procedures and a contingency plan (emergency response plan) for reporting and immediate actions; to be taken in the event of a dump, discharge, or spill of hazardous substances or other environmentally deleterious substances, including, as required by regulation, the development and implementation of a Spill Prevention, Control and Countermeasures (SPCC) plan(s);

b. Investigation, handling, monitoring, discharge, release, storage, removal, remediation transportation, tracking, reporting, and other disposition of any Hazardous Substance encountered or used on the Project;

c. Coordination with the Department and other emergency response-related agencies and organizations; and

d. Submission of “incident” reports for releases of Hazardous Substances or other environmentally deleterious substances.

.3 The Environmental Management Plan shall include the procedures for obtaining the required Governmental Approvals, coordinating with the appropriate Governmental Authorities, and identifying and controlling the permit conditions to assure environmental compliance. .4 The Environmental Management Plan shall define the environmental activities required during design and construction of the Project and will address:

a. compliance (monitoring, control, follow-up and audits) with the environmental requirements and regulations;

b. stormwater management plans;

c. stormwater pollution prevention;



d. environmental mitigation measures;

e. identify monitoring and recording requirements;

f. on-going monitoring and compliance records tracking system;

g. compatibility with ISO 19011:2004 Guidelines for Quality and/or Environmental Management Systems Auditing; and ISO 14001:2004 Environmental Management Systems- Specifications with Guidance for Use;

h. linkage to other PDPs, including the Quality Management System Plan.

1.8 ROW Acquisition and Relocation Plan 1. The ROW Acquisition and Relocation Plan shall address the requirements set for in Section 1.6 of the Technical Requirements. .2 The ROW Acquisition Plan will define the approach to acquisition of the Project Right of Way and will address:

a. the ROW acquisition and relocation process and procedures, to include Concessionaire/Department review and approval procedures and coordination of submittal packages;

b. the process for determining full or partial takes and associated cost/benefit analysis and assessing damages;

c. appropriate cross-references to the Design Management Plan to address property access in coordination with the acquisition process;

d. the ROW acquisition services;

e. coordination with the Department and property owners;

f. ROW acquisition costs management;

g. the use of RUMS and generation of the appropriate reports with cross-references to the Document Management System;

h. environmental concerns;

i. linkage with other PDPs, including the Quality Management System Plan.

1.9 Utilities Plan .1 The Utilities Plan shall address the requirements set for in Section 1.7 of the Technical Requirements. .2 The Utilities Plan will define the utility coordination activities during the design and construction of the Project and will address:



a. utility agency coordination plans;

b. the utility relocation process;

c. the application of prior rights;

d. utility agreements including VDOT Master Utility Agreement (MUA) and/or development of Project specific utility relocation agreements;

e. wet utility relocations;

f. dry utility relocations;

g. the coordination with VDOT, utilities, other third parties

h. the resolution of utility conflicts;

i. appropriate cross-references to the Design Management Plan and the Construction Management Plan to integrate utility relocation with design and construction of the Project;

j. the development and maintenance of a utility tracking report;

k. on-going monitoring and compliance records tracking system;

l. the utility relocation schedule;

m. regularly updated impact on project schedule; and

n. linkage to other PDPs, including the Quality Management System Plan.

.3 The Utilities Plan will define third party coordination activities with the railroads impacted by the project. This plan shall address:

a. coordination with the railroads;

b. the process for obtaining the appropriate permits

c. the process by which the Concessionaire’s team, the Department, the Independent Engineer, and other third parties will be involved in the design review process;

d. appropriate cross-references to the Design Management Plan and the Construction Management Plan to integrate utility relocation with design and construction of the Project;

e. regularly updated impact on project schedule and

f. appropriate cross-references to other PDPs, including the Quality Management System Plan to assure that the Technical Requirements have been met or exceeded.



1.10 Transportation Management Plan (TMP) .1 The Concessionaire, with input from VDOT will develop a Transportation Management Plan (TMP) for the Project as defined in the Technical Requirements and the Agreement. .2 The Concessionaire will develop a Transportation Management Plan (TMP) in accordance with the applicable Standards and Specifications (Attachment 1.5a) to include project-specific Temporary Traffic Control (TTC) and Transportation Operation (TO) Plans for construction activities. The TMP plans will be updated regularly and consider the impact of the Project on the corridor and access/egress road traffic. The Temporary Traffic Control (TTC) and Transportation Operation (TO) Plans within TMP plans will address as a minimum:

a. identify procedures for incorporating transportation management in the

Project design with specific references to the Design Management Plan;

b. include construction phasing plans with diagrams and narratives and include appropriate cross-references to the Construction Management Plan;

c. detours and timeline schedules;

d. describe an emergency access plan for emergency vehicles and public/semi-public facilities such as hospitals, fire stations and police stations;

e. incident management liaison with the Department;

f. conform to the Virginia Work Area Protection Manual;

g. describe the approach to developing detailed Temporary Traffic Control Plans (TTCPs) and Transportation Operation Plans (TOPs);

h. Plans may include the use of MOT stone for secondary roadways with current traffic volumes of less than 500 vehicles per day;

i. demonstrate good understanding of local conditions and demonstrate a commitment to minimizing inconvenience to road users;

j. qualitative/quantitative analysis of potential work zone traffic and crash impacts to identify work zone management strategies;

k. be a comprehensive (strategic) plan that considers the entire Project corridor and other work in the area, as well as traffic impact on local and connecting roads that may be outside the Project Right of Way;

l. consider and be proactive in addressing impact of the Project on all road users;

m. coordinate with the Project Communication Plan for development of Public Information Plans (as required by the Standards and Specifications)



which clearly demonstrates transportation-related project communication, which also describes the public information approach and activities; and

a. appropriate cross references to relevant paragraphs of other PDPs, including the Quality Management System Plan, identifying where quality control, quality assurance and audit processes for transportation management procedures are defined by the Concessionaire, to assure that performance of transportation management meets or exceeds the Technical Requirements.

1.11 Public Information and Communication Plan .1 The Public Information and Communication Plan shall include the following components:

a. description of how the Concessionaire proposes to provide an effective framework for communication between the Concessionaire and stakeholders;

b. description of how the Concessionaire will effectively engage the community in the design, construction and operation of the Project to minimize negative impacts, and maximize positive outcomes;

c. description of how the Concessionaire will build a strong and enduring relationship with stakeholders and the community within the Project and its surrounding corridor over the Term;

d. approach to public information and communications risks, describing or detailing how the Concessionaire will identify and manage risks and including appropriate cross references to the Concessionaire’s risk management procedures;

e. description of how the Concessionaire will develop a strong and enduring brand relationship between the community, road users and the O&M Contractor;

f. description of how the Concessionaire will maximize public awareness of features and benefits of the Project;

g. a description of communication tools and strategies to be employed during each phase of the Project development, delivery and operation, including:

1. Project branding;

2. market research and analysis;

3. media outreach;

4. stakeholder outreach and information;

5. interface and liaison with the Department;

6. Project communication team;



7. public information and involvement before Service Commencement; and

8. public education and awareness after Service Commencement;

h. a crisis communications plan and procedures, addressing coordination with the Department and responsiveness to the media. The plan shall identify key spokespeople and include protocols, key messages, and procedures to manage communications during a crisis. This plan shall also be shared and coordinated with other local and state emergency service providers;

i. description of the Concessionaire’s reporting and documentation mechanism for public information and communications matters including appropriate cross references to the Document Management Plan;

j. appropriate cross references to relevant paragraphs of other PDPs, including the Quality Management System Plan, identifying where quality control, quality assurance and audit processes for public information and communication procedures are defined by the Concessionaire, to assure that performance of public information and communication meets or exceeds the Technical Requirements.

k. methods of monitoring performance of the plan such as formal research surveys and media coverage

l. identification of certain milestones requiring individualized communications activities to be incorporated into the Communications Plan, for which targeted communications activities shall be proposed.

.2 The Public Information and Communication Plan for the Work Period shall include the following components:

a. description of how the Concessionaire will identify stakeholders and the

outreach tactics that will be used to engage them;

b. description of how the Concessionaire will train relevant Project personnel in crisis communications, media relations and community outreach techniques;

c. a community engagement program, describing the approach to consulting with the community about design and construction matters, including:

1. mechanism to engage the community;

2. measures to communicate with and mitigate the impacts of construction on directly impacted properties (dust, noise, access constraints, utility impacts etc);

3. hosting community information meetings to provide updated Project information as required; and



4. education and awareness related to public safety surrounding the work zone;

d. the Concessionaire’s approach to coordinate with the Department on communication with the public about construction activities, including:

1. notification of forthcoming construction activity to surrounding homes and businesses;

2. commitment of key Project staff to participate in community outreach activities, in coordination with the Department, such as public meetings and media interviews;

3. establishment and maintenance of a Project hotline to manage public inquiries and concerns;

4. facilitation and maintenance of Project signage, including information to pedestrians and cyclists, and Project branding and information; and

5. communication of Project activities impacting the public, such as changes to traffic patterns with appropriate cross-references to the Transportation Management Plan.

e. other public information methods/products that the Concessionaire shall consider in preparing the public involvement portion of the Public Information and Communication Plan are: citizen information meetings, which should be planned and carried out similarly to public hearings; an interactive website with forms and/or e-mail addresses for submitting public comments; media campaigns; media background briefing; presentations to community groups; and electronic and/or printed newsletters, brochures and notices;

f. description of how the Concessionaire will provide information to motorists and stakeholders to facilitate the Maintenance of Traffic (MOT) during construction in coordination with the Department. This will include:

1. packaging of all MOT information, such as anticipated delays and lane closures, for provision to the Department on a regular basis, to facilitate communication to the media, stakeholders and the broader community;

2. communication with directly affected property owners;

3. communication with elected officials and other key stakeholders;

4. coordination with relevant Government Authorities;

5. notification program to inform road users and the broader community about expected traffic changes/delays (such as on-road signage, SMS and email alerts); and



6. information to stakeholders about events in the area that may be affected by construction activities;

g. description of how the Concessionaire will coordinate with the Department in the development of construction-related information for inclusion on all Project communication material (including web, bulletins);

h. management of construction site tours, including stakeholder events;

i. recording of Project progress through photography; and

j. packaging and timely delivery to the Department of information on expected, major traffic changes for inclusion in the Department’s public advertising programs. (Note that the Department will manage and execute all advertising related to construction activities, such as significant lane closures and anticipated delays).

1.12 DBE/SWAM Plan .1 The DBE/SWAM Plan will define the approach to meet the DBE/SWAM participation goal for the Work Period and Operating Period and will address:

a. the proposed methods to achieve the DBE/SWAM participation goal or demonstrate a good faith effort to meet the goal;

b. the proposed methods to comply with EEO, DBE/SWAM, and labor Laws;

c. appropriate cross references to specific paragraphs of the Design Management Plan, Construction Management Plan, and O&M Plan identifying the approach to maximize participation throughout the Term;

d. the identification of key personnel and their roles and responsibilities;

e. the proposed approach for contracting with and managing subcontractors;

f. the proposed approach to develop and implement on-the-job training and apprentice programs;

g. a proactive DBE/SWAM outreach program for DBE/SWAM participation;

h. an effective framework for identifying and training DBE/SWAM firms;

i. the reporting requirements to the Department regarding DBE/SWAM participation;

j. regular updates on the progress in meeting DBE/SWAM requirements;

k. on-going tracking of efforts and corrective actions required and how they have been met; and



l. appropriate cross references to relevant PDPs, including the Quality Management System Plan, identifying where quality control, quality assurance and audit processes for DBE/SWAM participation are defined by the Concessionaire, to assure that the DBE/SWAM participate meets or exceeds the Project goals.

1.13 Health, Safety and Security Plan The Health, Safety and Security Plan will define the health, safety and security activities required during the design and construction of the Project and will address:

a. construction occupational health and safety;

b. procedures for worker protection to address such hazards as excavations, concrete, mobile equipment, confined space, welding/cutting, respiratory protection;

c. procedures for hazard communication;

d. identification of accident prevention programs;

e. the Project health and safety rules and regulations;

f. work-phase hazards and identification of prevention and mitigation controls;

g. site security;

h. documented procedures on meeting the health and safety requirements for the Concessionaire and its subcontractors and suppliers;

i. appropriate cross references to specific paragraphs in the Construction Management Plan, O&M Plan, and other PDPs, including the Quality Management System Plan demonstrating the Concessionaire’s commitment to safety.

1.14 Operations and Maintenance Plan .1 The Operations and Maintenance Plan shall identify the methods, systems and procedures whereby the Concessionaire will perform the O&M Work and comply with the operation and maintenance requirements of the Agreement.

.2 The Operations and Maintenance Plan shall address all aspects of Ordinary Maintenance, inspections, operations, maintenance planning and associated activities and shall be cross referenced to the Life Cycle Maintenance Plan described in Section 1.15 of this Attachment which deals with Major Maintenance.

.3 The Operations and Maintenance Plan shall be a self contained PDP that includes all necessary components applicable to the Operating Period. The Operations and Maintenance Plan shall follow all of the applicable requirements for PDPs to be



developed during the Work Period, as described in previous sections of this Attachment. These shall be updated and amended as necessary to apply to the O&M Work. The Operations and Maintenance Plan shall contain the following separate but inter-related components:

a. Concessionaire Management Plan

b. Document Management Plan

c. Quality Management System Plan

d. Communication Plan

e. Environmental Management Plan

f. Transportation Management Plan

g. DBE/SWAM Plan

h. Health, Safety and Security Plan containing a Security Plan consistent with Section 5.5.7 of the Technical Requirements and a Disaster Recovery Plan consistent with Section 5.5.10 of the Technical Requirements

i. Tolling Operations and Maintenance Plan.

.4 The Operations and Maintenance plan shall include incident management and emergency response procedures consistent with the requirements of Section 5.4.3 of the Technical Requirements. Additionally, incident management and emergency response procedures shall include:

a. outline of procedures to address public/agency notifications and incident management procedures

b. identification of available emergency response resources;

c. public/agency notifications;

d. assurance of public safety;

e. Hazardous Substances spill management;

f. coordination with the Department and other emergency response-related agencies and organizations with respect to emergency incidents and occurrences including vehicle accidents, Hazardous Substances spills or releases, and adverse weather conditions including rain, snow ice, flooding and fog;

g. procedures for cost recovery from third parties for spills and cleanup costs

h. submission of “incident “ reports,

i. the establishment and maintenance of detour routes when needed for road closures, emergency repairs, removal of debris and evacuation response.



.5 The Operations and Maintenance Plan shall address the following items specific to the Operating Period:

a. transition to O&M Work after Substantial Completion including interfaces with the Design-Build Contractor;

b. approach to appointment and monitoring of key suppliers and subcontractors;

c. liaison with adjacent Governmental Authorities and others with operations and maintenance responsibilities on adjacent roadways, including approach to sharing operations and maintenance plans with these entities;

d. approach to training programs to be implemented to include specific staff training commitments;

e. inspection methods and inspection schedule including approach to safety inspections and analysis of the needs for a safety service patrol (SSP) as described in Section 5.4.3 of the Technical Requirements;

f. identification and tracking of Project Assets and their condition including details of the Maintenance Management System (MMS) and how access to this system will be made available to the Department;

g. approach to identification and scheduling of Ordinary Maintenance, including the number and qualifications of staff assigned to this;

h. identification and recording of Defects and their repair including the approach to categorization of Type 1 and Type 2 Defects;

i. methods for the identification and recording of Defects that require Major Maintenance and interface with the Life Cycle Maintenance Plan;

j. approach to environmental compliance including detailed protocols for interfaces with resource agencies;

k. approach to continuous improvement of site safety and road user safety including details for implementation of the corridor management function described in Section 5.4.2 of the Technical Requirements;

l. detailed Project-specific hurricane and emergency evacuation procedures including interfaces with the hurricane evacuation plan consistent with Section 5.4.6 of the Technical Requirements;

m. tolling operations and maintenance plan including all aspects of approach to customer service;

n. stakeholder communication program including specific procedures to be employed to collect and track road user satisfaction;

o. toll violation enforcement methods and coordination with the Department;



p. methods for monitoring, reporting, performing and meeting all Performance Requirements, including the approach to updates described in Section 5.6 of the Technical Requirements to ensure continued compliance with Good Industry Practice;

q. service delivery and operating procedures including procedures for ensuring best practice from other similar facilities is applied to the O&M Work for the Project;

r. an internal audit program and recording of findings, conformances, non-conformances, corrective actions and preventative actions;

s. mechanisms by which all documents and O&M Records will be made available to the Department for external audits; and

t. appropriate cross references to other PDPs, including the Quality Management System Plan.

1.15 Life Cycle Maintenance Plan (Operating Period) 1. The Life Cycle Maintenance Plan shall identify the Concessionaire’s approach to the identification of needs for Major Maintenance, the identification and reporting of the status of Assets under the control of the Concessionaire and the Concessionaire’s approach to implementing Major Maintenance. 2. The Life Cycle Maintenance Plan shall include the components set forth in Section 5.7 of the Technical Requirements. The following additional information shall be provided:

a. in addition to Major Maintenance to meet the Handback Requirements, the Concessionaire’s overall approach and expected expenditure throughout the remainder of the Term;

b. the Concessionaire’s approach to maximizing the service life of each Asset, describing any trade-offs between initial cost and replacement cycles;

c. demonstration that the Concessionaire’s approach to Major Maintenance is aligned with Good Industry Practice, available reports and research. The Concessionaire is required to keep up to date with the latest techniques and research in life cycle maintenance of Project Assets and to demonstrate th Concessionaire is taking all such innovation and research into account in its annual updates of the Life Cycle Maintenance Plan. Examples of applicable research and best practice documents include: NCHRP Report 558: Manual on Service Life of Corrosion-damaged Reinforced Concrete Bridge Superstructure Elements, NCHRP Report 483, Bridge Life Cycle Cost Analysis, NCHRP Report 525: Optimal timing of Pavement Preventive Maintenance Treatment Applications;



d. the Concessionaire’s approach to the selection of suppliers and subcontractors needed to perform Major Maintenance, including supply chain management procedures and procedures in place to ensure that quality of work for any Major Maintenance is assured;

e. staffing, organization and specific responsibilities for implementing the requirements for Residual Life Methodology and testing during the last five years of the Term; and

f. the methods and procedures to be used by the Concessionaire to estimate the expected cost of Major Maintenance for each component, demonstrating that the estimates are reasonable and appropriate.

3. The Concessionaire shall submit a pavement deterioration model with its annual updates to the Life Cycle Maintenance Plan to include the components described in Section 5.7 of the Technical Requirements.

2.0 SUBMISSION TIMETABLE Project Development Plans are to be developed to implementation status and updated in accordance with the following table, or earlier if required by the project requirements.


Project Development Plan

Status of Plan at Agreement Date

(Outline or Implementation)

PDP submission date for review by VDOT1

Updates 2

VDOT Review Input

Concessionaire Management Plan Outline Agreement Date +30 Days Quarterly Review and Approve

Document Management Plan Outline including interim measures Agreement Date +30 Days Quarterly Review and Approve

Quality Management System Plan (Work Period) Outline Agreement Date +30 Days Monthly Reports &

Quarterly Updates Review and Approve

Design Management Plan Outline including

implementation of Design Quality

Management Plan Agreement Date +60 Days

Quarterly Review and Approve

Construction Management Plan

Outline Including

implementation of Construction Quality

Management Plan

60 Days prior to Commencement of Construction Work

Quarterly Review and Approve

Environmental Management Plan Outline 60 days prior to Commencement of

Construction Work Annual – updated as

required Review and Approve

ROW Acquisition and Relocation Plan Outline 60 Days prior to Design Public

Hearing Quarterly Review and Approve

Utilities Plan Outline 60 Days prior to Utility Field Inspection Quarterly Review and Approve

1 The PDP submission date is the last date allowable for submittal. Early submittal is acceptable. 2 Records and logs shall be available for review on an ongoing basis. Major changes as required by project may require more frequent submissions.



Project Development Plan

Status of Plan at Agreement Date

(Outline or Implementation)

PDP submission date for review by VDOT1

Updates 2

VDOT Review Input

Transportation Management Plan Outline 60 Days prior to Commencement of

Construction Work Quarterly- updated

as required Review and Approve

Public Information and Communication Plan Outline Agreement Date +30 Days Annual- updated as

required Review and Approve

DBE/SWAM Plan Outline Agreement Date +30 Days Quarterly Review and Approve

Health, Safety and Security Plan Outline 60 days prior to Commencement of

Construction Work Quarterly Review and Approve

Operations and Maintenance Plan

Outline Including Outline of O&M Quality

Management Plan 90 Days prior to Service

Commencement

Quarterly O&M Updates Annual

(comprehensive O&M Records and Plans)

Review and Approve

Life Cycle Maintenance Plan (Operating Period) Outline 90 Days prior to Service

Commencement Annual Review and Approve

Quality Management System Plan (Operating Period) Outline 90 Days prior to Service

Commencement Quarterly Review and Approve


Attachment 1.5a


Standards, Specifications, Guides, Special Provisions, and Special Provision Copied

Notes


RFDP Addendum Issue Date: February 24, 2009 Attachment 1.5a – Standards, Specifications, Guides, Special Provisions, and Special Provision Copied Notes


The following standards, specifications, and guides; Special Provisions; and Special Provision Copied Notes shall be used to develop and maintain the Project as follows:

1. Work Period Activities: Published version stated below. If publication date is not stated below, then the most current published version (in print or electronic media) as of the Agreement Date shall apply. In addition, all supplements, errata, revisions, and interims for those publications, whether published prior to or after the Agreement Date, shall apply.

2. Operating Period Activities: Most current published version (in print or electronic media) at the time the Work is performed. In addition, all supplements, errata, revisions and interims for those publications that are in effect at the time of the Work shall apply.

Groupings of Standards and Specifications are for ease of reference only and do not reflect order of precedence. The Concessionaire shall verify and use the latest versions of these documents as applicable at the time of the activity. If an applicable standard, specification, and reference is not herein listed, the VDOT Project Manager shall identify the pertinent standard, specification or reference and provide to the Concessionaire.

For roadways, traffic control devices, drainage facilities, utilities, and other items constructed as part of the Project that are not to be owned, operated or maintained by the Department: design, construction and operational activities that impact such facilities shall be subject to the standards, specifications, policies, etc. established by the owner/operator/maintainer unless a written exception is granted by the Department.

Standards, Specifications and Guides

American Association of State Highway and Transportation Officials (AASHTO)

A Policy on Design Standards Interstate System, Jan 2005

A Policy on Geometric Design of Highways and Streets (2004)

Fracture Critical Non-Redundant Steel Bridge Members (Current Specification with all Interim Specifications)

Guide for Bridge Temporary Works, 1st Edition (1995, including 2008 Interims)



Guide for Design of Pavement Structures (Rigid Pavement and Flexible Pavement) (1993 Edition)

Guide for Protective Screening of Overpass Structures (1990)

Guide for Roadway Lighting Design (2005)

Guidelines for the Development of Rest Areas on Major Arterials and Freeways

Guide Specifications for Structural Design of Sound Barriers

Handbook for Bridge Temporary Works, 1st Edition (1995, including 2008 Interims)

LRFD Bridge Construction Specifications, 2nd Edition (2004, including the 2006, 2007 and 2008 Interims)

LRFD Bridge Design Specifications, 4th Edition (2007, 2008 Interim Revisions and VDOT Modifications)

LRFR Guide Manual for the Condition Evaluation and Resistance Factor Rating of Highway Bridges, 1st Edition, (2003 including 2005 Interim Revisions)

Maintenance Manual

Manual for the Condition Evaluation of Bridges, 2nd Edition, (2000 including 2001 and 2003 Interim Revisions)

Minimum Requirements for Design Level Geotechnical Investigations, 2004

National Transportation Communications for ITS Protocol

Roadside Design Guide, Third Edition, 2006 (updated chapter 6)

Standard Recommended Practice for Conducting Geotechnical Subsurface Investigations, 2003

Standard Specifications for the Design of Highway Bridges, 17th Edition (1996, including 1997 and 1998 Interims)

Standard Specifications for Structural Supports for Highway Signs, Luminaries, and Traffic Signals, 1994 Edition

Standard Specifications for Structural Supports for Highway Signs, Luminaries, and Traffic Signals, 4th (2001) Edition (to be used for the design of dynamic message sign supports only)

Standard Specification for Stainless Steel Clad Deformed and Plain round Steel Bars for concrete Reinforcement (MP 13M 13-04)



Commonwealth of Virginia

Virginia Construction Code, 2003

Virginia Erosion and Sediment Control Handbook (Third Edition – 1992), Department of Conservation and Recreation

Virginia Erosion and Sediment Control Law and Regulations

Virginia Storm Water Management Law and Regulations

Virginia Stormwater Management, 1st edition 1999, Department of Conservation and Recreation

Other State codes not listed above

Federal Emergency Management Agency (FEMA)

National Flood Insurance Program Regulations

Federal Highway Administration (FHWA)

Bridge Maintenance Training Manual

Culvert Inspection Manual, 1986

Culvert Repair Practices Manual, Volumes I and II

Design of Bridge Deck Drainage, 1993 (FHWA Publication HEC 21)

Drilled Shafts – Construction Procedures and Design Methods, FHWA-IF-99-025, August 1999

Earth Retaining Structures (RM), FHWA-NHI-07-071

Geotechnical Engineering Circulars

No. 2 - Earth Retaining Systems, FHWA-SA-96-038, 1996

No. 4 - Ground Anchors and Anchored Systems, FHWA-IF-99-015, 1999

No. 5 – Evaluation of Soil and Rock Properties, FHWA-IF-02-034, 2002

No. 7 - Soil Nail Walls, FHWA-IF-03-017, 2003



Ground Improvements Reference Manual Volume I, FHWA-NHI-06-019 and Volume II, FHWA-NHI-06-020

Hydraulic Design Series

No. 1, Hydraulics of Bridge Waterways, 1978

No. 2, Highway Hydrology, 2002

No. 3, Design Charts for Open Channel Flow, 1961

No. 4, Introduction of Highway Hydraulics, 2001

No. 5, Hydraulic Design of Highway Culverts 2005

Hydraulic Engineering Circulars (HECs):

HEC-11, Design of Riprap Revetment, 1989

HEC-14, Hydraulic Design of Energy Dissipaters for Culverts and Channels, 2006

HEC-15, Design of Roadside Channels with Flexible Linings, 2005

HEC-17, The Design of Encroachments on Flood Plains Using Risk Analysis, 1981

HEC-18, Evaluating Scour at Bridges, 2001

HEC-20, Stream Stability at Highways, 2001

HEC-21, Design of Bridge Deck Drainage Systems, 1993

HEC-22, Urban Drainage Design Manual, 2001

HEC-23, Bridge Scour and Stream Instability Countermeasures – Experience, Selection and Design, 2001

LFRD for Highway Bridge Substructures and Earth Retaining Structures (Jan 2007), FHWANHI- 05-095

LRFD for Highway Bridge Superstructures (April 2007) Examples, FHWA-NHI-08-049

Manual for Design & Construction of Soil Nail Walls, FHWA-SA-96-069R, 1999

Mechanically Stabilized Earth Walls and Reinforced Soil Slopes - Design and Construction Guidelines (March 2001), FHWA-NHI-00-043

Manual of Uniform Traffic Control Devices (MUTCD), 2003



Micropile Design and Construction Reference Manual (December 2005), FHWA-NHI-05-039

National Bridge Inspection Standards (NBIS), Code of Federal Regulations (CFR) 23CFR650 Subpart C, Subsection 650.301

National Cooperative Highway Research Program (NCHRP) Test Reports

Permanent Ground Anchors, Volume 1, Final Report, FHWA-DP-90-068, 1991 and Volume 2, Field Demonstration Project Summaries, FHWADP- 90-068, 1991

Soil Nailing Field Inspectors Manual-Soil Nail Walls, FHWA-SA-93-068, 1993

Standard Highway Signs (2004)

Technical Advisories (as applicable)

The Osterberg Cell for Load Testing Drilled Shafts and Driven Piles, FHWA-SA-94- 035, 1994

U.S. DOT Roadway Lighting Handbook

Institute of Electrical and Electronics Engineer (IEEE)

802.3 Local and Metropolitan Area Networks

IEEE 1512-2006 - IEEE Standard for Common Incident Management Message Sets for Use by Emergency Management Centers

IEEE 1512.1-2006 – IEEE Standard for Common Traffic Incident Management Message Sets for Use by Emergency Management Centers

Institute of Transportation Engineers

ITE TMDD - Traffic Management Data Dictionary and Message Sets for External TMC Communication (TMDD and MS/ETMCC)

International Organization for Standardization

ISO 9001 Quality Management Systems 2000



Multi-Organizational

National Transportation Communications for ITS Protocol (NTCIP)

National Fire Protection Association

National Electric Code (NEC), 2005

National Electric Manufacturers Association (NEMA)

TS-4 Hardware Standards for Dynamic Message Signs (DMS) with NTCIP Requirements

Transportation Research Board of the National Academies

Highway Capacity Manual (2000)

U.S. Access Board

Americans with Disabilities Act Accessibility Guidelines for State and Local Government Facilities, July 2004

Americans with Disabilities Act (ADA) and Architectural Barriers Act (ABA) Accessibility Guidelines for Buildings and Facilities dated July 23, 2004 and amended August 5, 2005

Revised Draft Guidelines for Accessible Public Rights of Way dated November 23, 2005

U.S. Army Corps of Engineers

Hydrologic Modeling System (HEC HMS)

River Analysis System (HEC RAS)



Virginia Department of Transportation (VDOT)

Asset Management/Maintenance Performance Tree Trimming Specification

Asset Management/Maintenance Program Manual

Asset Management/Maintenance Best Practices Manual

CADD Manual (Version 2004)

Construction Inspection Manual (December 2001, revised April 2008)

Construction Manual (2005, revised July 2008)

Critical Infrastructure Information and Sensitive Security Information (CII/SSI) Policy, November 1, 2004

DBE Program, March 15, 2007

Drainage Manual, 2002, revised June 2008

Drainage Manual Errata Sheets

Guardrail Installation Training Manual (GRIT), February 2006

Guidelines for 1993 AASHTO Pavement Design, Revised – May 2003

Guidelines for Steel Box Girders – draft – June 25, 2003

Guidelines for Steel Box Pier Caps – draft – June 25, 2003

Hydraulic Design Advisories (as of September, 2008)

Instructional & Information Memorandums (I&IM), All Divisions (as of January 1, 2009)

Interim Agreement for Emergency Response between VDOT, VDEQ, & VDEM, May 12, 2005 as updated or amended

Land Use Permit Manual

Maintenance Rating Program Manual

Manual of Instruction for Material Division

Manual of Structure and Bridge Division, Vol. III, V & VII

Memorandum of Agreement with the Va. Department of Motor Vehicles (maintenance)



Minimum Quality Control & Quality Assurance Requirements for Design-Build & Public-Private Transportation Act Projects, August 2007 (revised July 2008)

Minimum Standards of Entrances to State Highways, 2003

Modifications (per VDOT Structure and Bridge Division IIM-SB-80) to the AASHTO LRFD Bridge Design Specifications, 4th Edition (2007, including the 2008 Interims)

Modifications to the AASHTO Standard Specifications for the Design of Highway Bridges, 16th Edition (1996 including Interim 1997 and 1998 Interim Revisions)

Nutrient Management Plan

Pavement Design Guide for Subdivision and Secondary Roads in Virginia (2000)

Procedures for Inventory and Inspection of Traffic Control Device Structures

Policy for Integrating Bicycle and Pedestrian Accommodations

Policy Manual for Public Participation in Transportation Projects (updated January 2007)

Post Construction Manual (revised November 2008)

Right of Way Division Manuals, Vol. I (July 1999) and II (November 2003)

Road and Bridge Specifications (2007), including the Revisions to the Road and Bridge Specifications

Road and Bridge Standards, Vol. 1 and Vol. 2 (2001, revised February 2008)

Road Design Manual (all revisions as of August 2008)

Security Policy, November 1, 2004

Statewide Emergency Preparedness Guidelines

State Noise Abatement Policy

Structures and Bridge Division Instructional and Information Memoranda

Survey Manual (2002 Edition)

Traffic Calming Guide for Local Residential Streets, 2002

Traffic Engineering Design Manual, 2006

Traffic Engineering Memoranda



Tree Trimming Policy

Utility Relocation Policies and Procedures Manual

VDOT/VTCA/FHWA Approved Training Manual

Virginia Supplement to MUTCD

Virginia Traffic Manual

Virginia Work Area Protection Manual, 2005

Water Quality Structure Maintenance Manual (Bay Saver Separation System Maintenance Manual), (inspection only)

Special Provisions

to the

VDOT Road and Bridge Specifications

General

Asbestos Removal for Road Construction Demolition Projects, April 25, 2001

Asbestos Project Monitoring and Clearance Air Monitoring Procedures, dated September 16, 2003

Asbestos Inspection Procedures, September 16, 2003

Construction Noise Control, June 28, 2007

Density Control of Embankments and Backfill, Revised – November 26, 2006

Design-Build Tracking (DBT) Numbers – February 8, 2008

Dynamic Pile Testing for Friction Piles, November 13, 2008

Elastic Inclusion, June 24, 2007.

Guide Special Provision for Drilled Shafts, October 2, 2007



Quality Assurance/Quality Control for Deep Foundation Systems, May 2005, revised July 2008

Reflection Cracking Retardant Material (English Units) (June 9, 1998)

Reinforced Earth Walls, July 5, 2007

Sealing Cracks in Asphalt Concrete Pavement or Hydraulic Cement Concrete Pavements (Prior to Overlay) (June 10, 1998)

Undersealing Portland Cement Concrete Pavement (January 3, 1995)

100

Controlled Explosives, April 14, 2008

Section 1051.10 Construction Stakes, Lines and Grades, July 9 2002 (S105A0B)

Use of Domestic Material, July 9 2002 (S102C0B)

200

Low Permeability Concretes, December 2, 2002 (S217A0B)

300

Flowable Backfill, July 9, 2002 (S302A0B)

Lime Modification of Soils, May 13, 2000

Section 301 – Clearing & Grubbing (November 15, 2006)

Section 303 – Earthwork (December 2, 2008)

400

Wave Equation Analysis, November 13, 2008

500

Removal or Connection of Asbestos Cement Pipe, November 7, 2005 (S500A1B)

Section 504 – Sidewalks, Steps, and Handrailings (c504b0b), January 12, 2005

Attachment 1.5b


Division I Cross-Reference Table


RFDP Addendum Issue Date: February 24, 2009 Attachment 1.5b – Division I Cross-Reference Table


Pursuant to Section 1.5 of the Technical Requirements, Division I – General Provisions of the Department’s Road and Bridge Specification (“Division I”) shall not apply to this Project and are superseded by the Agreement and Technical Requirements. For the Concessionaire’s convenience, this Attachment 1.5b provides cross-references between Division I and the corresponding provisions of the Agreement and/or Technical Requirements. Where sections of Division I are referenced in the Standards and Specifications identified in Attachment 1.5a of the Technical Requirements, the Concessionaire shall refer to the corresponding provisions of the Agreement and Technical Requirements, if any, identified in this Attachment 1.5b. Notwithstanding the information in this Attachment 1.5b, nothing in this Attachment 1.5b shall relieve the Concessionaire from complying with the requirements of the Agreement and the Technical Requirements. Div. 1 Sec. Section of the Agreement or Technical Requirements 101.01 See Exhibit A of the Agreement 102.01 See Section 1.2.1 of the Technical Requirements 102.02 Not applicable 102.03 Not applicable 102.04 See Sections 8.01(b)-(d) & 10.03 of the Agreement 102.05 Not applicable 102.06 Not applicable 102.07 Not applicable 102.08 Not applicable 102.09 Not applicable 102.10 Not applicable 102.11 Not applicable 102.12 Not applicable 103.01 Not applicable 103.02 Not applicable 103.03 Not applicable 103.04 Not applicable 103.05 See Section 8.13 of the Agreement 103.06 Not applicable 103.07 See Sections 8.02(b)(v). 9.01(a)(v), and 20.01(h) of the Agreement 103.08 See Section 10.03 of the Agreement 103.09 Not applicable 104.01 See Section 26.07 of the Agreement 104.02 See Sections 14.03 and 14.04 of Agreement 104.03 See Sections 8.0, 14.01, and 14.02 of the Agreement 105.01 See Section 8.02 of the Agreement 105.02 See Section 1.2.10 of the Technical Requirements 105.03 See Section 1.2.2 of the Technical Requirements 105.04 See Section 26.02 of the Agreement



105.05 See Section 1.2.3 of the Technical Requirements 105.06 See Section 25.02 of the Agreement and Section 1.2.1 of the Technical

Requirements 105.07 See Section 1.11.2 of the Technical Requirements 105.08 See Section 1.7 of the Technical Requirements 105.09 See Section 1.11.2 of the Technical Requirements 105.10 See Section 1.2.6 of the Technical Requirements 105.11 See Section 3.1 of the Technical Requirements 105.12 See Section 1.5 of the Technical Requirements 105.13 See Section 3.3 of the Technical Requirements 105.14 See Section 1.9 of the Technical Requirements 105.15 See Section 3.1 of the Technical Requirements 105.16 See Section 3.1 of the Technical Requirements 105.17 Not applicable 105.18 Not applicable 105.19 See Section 22.01 of the Agreement 106.01 See Section 1.2.11 of the Technical Requirements 106.02 See Section 3.4.4.3 of the Technical Requirements 106.03 See Section 3.2.12 of the Technical Requirements 106.04 See Section 3.12.13 of the Technical Requirements 106.05 See Section 3.4.4.1 of the Technical Requirements 106.06 See Section 3.4.4.2 of the Technical Requirements 106.07 See Section 3.4.4.4 of the Technical Requirements 106.08 See Section 3.4.4.5 of the Technical Requirements 106.09 See Section 3.4.4.6 of the Technical Requirements 106.10 See Section 3.4.4.7 of the Technical Requirements 106.11 See Section 3.4.4.8 of the Technical Requirements 106.12 Not applicable 107.01 See Sections 17.01 of the Agreement 107.02 See Section 8.07 of the Agreement 107.03 See Section 17.02 of the Agreement 107.04 See Section 8.08 of the Agreement 107.05 See Section 19.04 of the Agreement 107.06 See Article 15 of the Agreement 107.07 See Section 26.10 of the Agreement 107.08 See Section 3.1 of the Technical Requirements 107.09 See Section 1.7.2 of the Technical Requirements 107.10 See Section 1.7.3 of the Technical Requirements 107.11 See Section 1.8.5 of the Technical Requirements 107.12 See Article 15 of the Agreement 107.13 See Section 25.05 and Exhibit J of the Agreement 107.14 See Section 25.05 and Exhibit J of the Agreement 107.15 See Sections 25.03, 25.05, and Exhibit J of the Agreement 107.16 See Sections 3.2.6 of the Technical Requirements 107.17 See Section 25.04 of the Agreement and Section 1.13 of the Technical



Requirements 107.18 See Section 1.2.8.3 of the Technical Requirements 107.19 See Section 3.8 of the Technical Requirements 107.20 See Section 1.11.3 of the Technical Requirements 107.21 See Section 1.9.4 of the Technical Requirements 108.01 See Article 8 of the Agreement 108.02 See Section 1.8 of the Technical Requirements 108.03 See Section 1.4 of the Technical Requirements 108.04 See Article 13 of the Agreement 108.05 See Section 25.04 of the Agreement 108.06 See Section 8.01 of the Agreement 108.07 See Section 20.01 of the Agreement 108.08 See Article 21 of the Agreement 108.09 See Section 8.11 of the Agreement 108.10 See Article 21 of the Agreement 109.01 Not applicable 109.02 Not applicable 109.03 Not applicable 109.04 Not applicable 109.05 See Section 14.03 of the Agreement 109.06 Not applicable 109.07 Not applicable 109.08 Not applicable 109.09 Not applicable 109.10 Not applicable

Attachment 2.0


Guidance and Supplementary Information on Public Information

and Communication


RFDP Addendum Issue Date: February 24, 2009 Attachment 2.0 – Guidance and Supplementary Information on Public Information and Communication


1 Introduction 1.1 The following guidance and supplementary information has been provided to inform the Concessionaire of the Department’s approach and policy with respect to public information and communications, so as to assist the Concessionaire in understanding and meeting its obligations under the Agreement. 1.2 The Department strives to build and maintain the trust and confidence of external and internal audiences through effective communications management that emphasizes the exchange of accurate, timely and coordinated information. This same goal is expected of the Concessionaire. 1.3 The Department intends to continue to respond to routine questions from local public officials about the agency’s activities. The Department will assist with technical information that might be required by the districts in order to respond to such requests. 1.4 The Concessionaire and the Department will each designate spokespersons to respond to calls and requests from elected and appointed officials, although the Department will take the lead on all such matters with assistance from the Concessionaire. All Project communications team members will be expected to work through these spokespersons to coordinate responses to elected and appointed officials. 1.5 From time to time, the Concessionaire may identify initiatives for legislation to be considered by the U.S. Congress or the Virginia General Assembly, and any such initiatives are to be discussed and coordinated with the Department before external release. 1.6 The Department expects that it will work collaboratively with the Concessionaire to meet obligations and deadlines of public information and communications essential for successful communications efforts and expects, in this collaboration, that each party will perform timely review and approval of plans and materials and that each party will alert each other as soon as possible after becoming aware of an event or issues of shared interest. 2 Public Involvement and Information 2.1 Required public hearings

Locations, dates and times for public hearings will be advertised by the

Department as required by state and federal laws and by Department policy in local newspapers as well as communicated to the media through news releases and other means. The Department will post meeting schedules on the Department’s website.



The Department expects that it will work together with the Concessionaire to choose accessible locations for public hearings and to set the schedule and format of the hearings. .The Department expects that the Concessionaire’s communications team will be primarily responsible for production of collateral materials and setting up the hearings, guided by the Department.

3 Media Relations 3.1 Media spokespersons.

The Department will designate a media spokespersons to ensure delivery of

consistent messages and information and expects the Concessionaire to do likewise, although the Department will take the lead on all media contact.

All Project team members are expected to work through these spokespersons to

coordinate responses to the media. Spokespersons will generally work together to develop talking points and other materials needed for answering media inquiries. Media training may be necessary for designated spokespersons and should be coordinated with the Department. 3.2 Media inquiries.

The Department aims to deal with requests for information from the media in a timely and honest manner, preferably within the same working day the request is received. Calls from reporters received by the Concessionaire are to be referred immediately to the Department and will be recorded using an electronic record or log shared between the Department and the Concessionaire.

The Department may respond to any media inquiry about the Project or program,

its environmental or engineering progress, and routine questions about the Project or program’s features and benefits. Questions for details about the Concessionaire’s financing plans, operational activities or other more technical issues associated with the Project may be handled by the Concessionaire’s communications team. 3.3 News releases and fact sheets developed for the media.

In the development of news releases and fact sheets for distribution to the media, the Department contemplates that drafts of these items will be submitted by the Concessionaire for approval and editing by the Department. The Department and the Concessionaire will coordinate during news release preparation to ensure that messages are consistent and easy to understand. News releases will be distributed by the Department following appropriate Department news release review and approval procedures.



Advance notice, review and approval are required by the Department before the Concessionaire issues any news release. News releases and facts sheets developed for the Project or program and intended for distribution to the media will be posted to the Project website. 3.4 Trade publications

Requests for information from trade publications will be handled by the Department, with assistance from the Concessionaire, if necessary. 3.5 FOIA requests

Open, honest and timely exchange of information is emphasized to avoid possible adversarial relationships with the media.

Attachment 3.8


Structural Design Criteria


RFDP Addendum Issue Date: February 24, 2009 Attachment 3.8 – Structural Design Criteria


Bridges, Gantries, Signs, High Mast Lighting, Culverts, Retaining Walls, MSE Walls and Standard Structures

SPECIFICATIONS/STANDARDS/GUIDES A. Work Period Activities: Published version stated below. If publication date is not stated below, then the most current published version (in print or electronic media) as of the Agreement Date shall apply. In addition, all supplements, errata, revisions, and interims for those publications, whether published prior to or after the Agreement Date, shall apply. B. Operating Period Activities: Most current published version (in print or electronic media) at the time the Work is performed. In addition, all supplements, errata, revisions and interims for those publications that are in effect at the time of the Work shall apply.

1. BRIDGE CRITERIA 1.1. Live Load Capacity

HL-93 as outlined in AASHTO LRFD Bridge Design Specification. 1.2. Load Rating

See Paragraph 7 1.3. Bridge Width and Length

Bridge width and length shall be determined by the functional classification of roadway(s) being considered and the facility or item being crossed. VDOT Office Practice Volume V, Part 2 provides geometric requirements. Precautions shall be taken in the initial design so that any future widenings of the structure, or the object being crossed, does not violate any (present or future) minimum vertical and horizontal clearances for either structure.

1.4. Future Wearing Surface Load

A minimum future wearing surface load of 15 psf shall be applied to the deck areas of the composite section.



1.5. Construction Tolerance Load

A minimum construction tolerance load of 20 psf shall be applied to the non-composite sections of beam/girder spans having cast-in-place slabs.

1.6. Aesthetic/Architectural Treatment

Refer to IIM-S&B-72 to incorporate Context Sensitive Solutions during the planning and development of design and construction phases.

1.7. Additional Bridge Specific Criteria

1.7.1. Bridge “type” decisions shall be based on reducing long term maintenance costs for

VDOT.

1.7.2. All beam/girder systems with a cast-in-place deck shall be designed as composite.

1.7.3. No bridge shall be designed as fracture critical.

1.7.4. The use of HPS (high performance steel) 70 ksi will be permitted. Use of 100 ksi may be considered but will require a submittal regarding fabrication techniques and subsequent approval by the State Structure and Bridge Engineer.

1.7.5. The use of HPC (high performance concrete) for prestressed concrete beams in excess

of 8,000 psi will be considered but will require approval of the State Structure and Bridge Engineer. Prestressed beams shall be the approved VDOT Bulb Tee’s, AASHTO shapes will not be permitted.

1.7.6. If structural steel beams/girders are selected, the material shall be weathering steel if the

conditions meet the requirements of FHWA (Federal Highway Administration) Technical Advisory “Uncoated Weathering Steel in Structures” T5140.22.

1.7.7. Fatigue prone details shall be minimized and/or not used (e.g. Cover plates on

continuous rolled beam sections in the negative moment areas are not acceptable, longitudinal stiffeners are not acceptable, etc.).

1.7.8. No field welding to structural steel members, primary or secondary, shall be permitted

except as allowed in Volume V of the VDOT Office Practice.

1.7.9. To the maximum extent possible expansion joints in deck slabs should be minimized. The use of continuous span units and jointless bridge design technologies, as outlined in VDOT Office Practice Volume V-Part 2, should be used in determining the bridge type.



1.7.10. Structural approach slabs, including sleeper pads, will be required for all bridges. Approach slabs shall conform to the requirements of the VDOT Office Practice Volume V-Part 2 and 3.

1.7.11. Bridge deck drainage design should be performed according to HEC 21 and applicable

chapters of the Drainage Manual

1.7.12. The design storm (100 year Frequency) shall pass under the bridge structure with a

minimum of four (4) feet of freeboard (clearance) between the water surface elevation and the controlling low chord for the structure being evaluated.

1.7.13. In no case will asphaltic concrete pavement be used directly over corrugated metal

forms. 2. GANTRIES, SIGNS AND HIGH MAST LIGHTING CRITERIA

Lighting, signal, and pedestal poles; sign posts; and overhead and bridge-mounted sign structures not designed to support variable message signs shall conform to the requirements of AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals. Overhead and bridge-mounted sign structures (including “butterfly” structures) designed to support variable message signs shall conform to the requirements of AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires, and Traffic Signals.

3. CULVERTS, RETAINING WALLS, MSE WALLS AND STANDARD STRUCTURES CRITERIA

3.1. General

Items intended to be included in this criteria include: Retaining walls (including their foundations) not attached to bridge structures, MSE walls, culverts, buried structures, sound walls, soil-corrugated metal structure interaction systems, soil-reinforced concrete structure interaction systems, soil-thermoplastic pipe interaction systems.

3.2. Live Load Capacity, if applicable

HS-20-44 and/or Alternate Military Loading as outlined in VDOT Modification to the AASHTO Standard Specification.



3.3. Load Rating

See Section 6 below. 3.4. Future Wearing Surface Load, applied where applicable

A minimum future wearing surface load of 15 psf shall be applied to the deck areas of the composite section.

3.5. Construction Tolerance Load, applied where applicable

A minimum construction tolerance load of 20 psf shall be applied to the non-composite sections of beam/girder spans having cast-in-place slabs.

4. ADDITIONAL DESIGN CONSTRAINTS FOR BRIDGES, GANTRIES, SIGNS,

HIGH MAST LIGHTING, CULVERTS, RETAINING WALLS, MSE WALLS AND STANDARD STRUCTURES

4.1. Corrosion Resistant Reinforcement 4.1.1. Corrosion resistant reinforcing steel shall be used at all locations susceptible to

corrosion due to deicing chemicals. Epoxy coated rebar shall not be used. When choosing corrosion resistant reinforcing steel, precautions shall be made to prevent any decomposition due to dissimilar metal properties. Acceptable types of corrosion resistant reinforcing steel includes; stainless steel, stainless clad and MMFX-2. The bars (MMFX-2) should meet the specification of ASTM A1035; however, a maximum allowable design stress should be limited to 75 ksi.

4.1.2. Corrosion Resistant Reinforcement shall conform to the requirements of one of the

following standards:

i. ASTM A1035 – 05 Standard Specification for Deformed and Plain, Low-carbon, Chromium, Steel Bars for Concrete Reinforcement

ii. ASTM A955 - 06a Standard and Specification for Deformed and Plain Stainless

Steel Bars for Concrete Reinforcement

iii. AASHTO Designation: MP 13M 13-04, Standard Specification for Stainless Steel Clad Deformed and Plain Round Steel Bars for Concrete Reinforcement

4.2. Plain deformed reinforcing bars shall conform to ASTM A615 Grade 60.

4.3. No timber elements will be acceptable.



4.4. Bridges and structures shall utilize low permeability concrete in accordance with current VDOT Special Provision S217BG0-0708.

4.5. Railings for each bridge or structure shall be crash tested and approved as

FHWA/NCHRP Test Level-4.

5. MINIMUM PLAN REQUIREMENTS FOR BRIDGES AND OTHER SIMILAR STRUCTURES

5.1. Plan numbers will be assigned by Central Office Structure and Bridge.

5.2. Plan sets should contain sheets which are arranged and detailed as outlined in the

VDOT Office Practice.

5.3. A summary table of moments, shears, reactions and stresses for primary load carrying members shall be included on the plans.

5.4. Additional Minimum Plan Requirements for Bridges

i. Dead load deflections shall be computed and shown on the drawings.

ii. Camber diagram shall be shown on the drawings.

iii. The sequence of concrete deck placement operations for beams or girder construction shall be given for continuous structures and all erection stress shall be computed where necessary for design.

6. LOAD RATING, WHERE APPLICABLE 6.1. Details

The Concessionaire shall perform structural load ratings for each structure in accordance with I&IM S&B 27.6, AASHTO’s Manual for Condition Evaluation of Bridges; and NBIS Subsection 650.301. The Concessionaire shall perform load ratings on bridge superstructures using the Load Factor Rating method for NBIS rating for the AASHTO design vehicle, for blanket permit vehicle (90K and 115k), and Virginia’s Legal Load vehicles as specified in the I&IM S&B.

All load ratings for structures other than steel curved girders/beams shall be performed using the As-Designed/As-Built drawings and AASHTOWare VIRTIS software. Horizontally curved bridges with curved longitudinal steel members shall be evaluated using DESCUS software with rating capability. All other load ratings (post tensioned box girders, culverts, pipes, etc.) shall be generated by hand calculations or by use of software approved by VDOT.



The Concessionaire shall prepare and deliver to VDOT a load rating report for each structure. Each report shall contain a completed copy of VDOT’s current load rating summary sheet referencing the controlling structural element(s) sealed and signed by a professional engineer licensed in Virginia, rating assumptions, pertinent analysis calculations and VIRTIS, DESCUS or other approved computer input as appropriate. In addition, a CD-ROM containing the load rating input files for VIRTIS, DESCUS or other approved computer programs shall be delivered to VDOT with the report.

6.2. Reports 6.2.1. As-Designed Structures

Load rating of the proposed structure shall be submitted to VDOT after design is complete and prior to construction of each structure in accordance with I&IM S&B 27.6 or the latest revision and Volume VII-15-29.19 thru 29.22 of the Manual of the Structure and Bridge Division.

6.2.2. As-Built Structures

Load rating of the As-Built structure shall be submitted to VDOT not later than ninety days after completion of the bridge in accordance with I&IM S&B 27.6 or the latest revision and Volume VII-15-29.19 thru 29.22 of the Manual of the Structure and Bridge Division.

6.3. Load Restrictions

No structure shall be placed into service if a Load Restriction (Posting) is required based upon the load rating analysis. The Concessionaire is responsible for all remedial measures to make corrections to the design or As-Built structure.

7. UNITS

U.S. Customary Units

8. STANDARD DETAILS

Standard details are available on the S&B website. These standards shall be used to maximum extent possible in the development of plans.

9. SETTLEMENT OF STRUCTURES:

The Concessionaire shall design foundations (bridges, retaining walls, pipes and other structures) such that the maximum post-construction foundation settlement shall be in accordance with the following requirements:



Plans shall incorporate one of the following General Notes.

The foundations for this structure have been designed to limit Total Settlement to ½”. The total settlement (STOT) is defined as the arithmetic sum; STOT = Elastic Settlement + Consolidation Settlement + Secondary Settlement. The superstructure and substructure elements above the footings has not been specifically analyzed or designed to accommodate total nor differential settlement.

OR

This structure has been analyzed and designed to accommodate settlement as noted below: Total Settlement of (__)” has been accommodated. The total settlement (STOT) is defined as the arithmetic sum ; STOT (__)” = Elastic Settlement (__)” + Consolidation Settlement (__)” + Secondary Settlement (___)”. In addition, Differential Settlement of (__)” between adjacent substructure units and (__)” within a single unit has been accommodated.

In order to facilitate the selection of the specific values for the General Note, the following Notes to Designer are provided:

The following restrictions are placed on Settlements:

1. For beam and slab bridges conforming to superstructure types a, e, f, g, k, i as defined in

AASHTO Table 4.6.2.2.2: when total settlement and differential settlement are limited to ½” no additional analysis is required.

2. During construction and after all settlements have occurred the bridge structure (consisting of the superstructure, substructure and associated elements in the load path) must meet all structural capacity requirements for all loading combinations requiring such analysis. In addition, the structure must meet all structural capacity requirements for all load combinations for the listed differential settlement.

3. The bearings and substructure shall be designed to accommodate increases or decreases

in loads due to total or differential settlement shown on the plans. (Ref AASHTO 3.4.1; 3.12.6)

4. Creep and/or shrinkage may only be used to offset settlement effects when it occurs

CONCURRENTLY with settlement, and the designer is responsible for determining time rate of settlement and creep. [For instance, if all settlement is elastic (instantaneous), creep cannot be used to offset loads imposed]

5. Joint rotations and Bearing rotations due to settlement shall be considered in addition to

all tolerances for rotations due to Live Load (LL) effects or for constructability.



6. In no case shall anticipated settlements (or rotations due to settlement) cause the structure to encroach on horizontal, vertical or navigation clearance envelopes.

7. Settlements which change super elevation shall not reduce super elevation below the minimum specified by AASHTO for the roadway design speed and roadway type, nor shall they negatively impact the performance of the deck or approach paving

8. Settlements which change profile grade shall not:

a. Increase spread of drainage beyond limits specified in AASHTO. b. Change performance or maintainability of utilities c. Introduce a low spot on the bridge. d. Negatively impact rideability provisions.

9. Coordinate predicted/expected settlement of the approach embankments and bridge structure to comply with contract rideability requirements.

10. The structure must be capable of carrying an additional future wearing surface equal to

the magnitude of the total anticipated settlement placed uniformly from curb to curb and abutment to abutment. All parapets and railings shall accommodate the additional layer of surfacing with no modification or reduction in crash test level after construction.

11. Jacking and shimming shall not be allowed to correct differential settlement except as

noted in the original design plans

12. Settlements shall be treated as a load condition with γSE = 1.0 for all AASHTO indicated groups. (Clarify AASHTO 3.4.1)

13. When differential settlement at a single substructure unit is anticipated, both the

superstructure and substructure shall be analyzed by accounting for the differential deflection. For continuous footings, settlement may be considered to be linear along the long axis of the footing. For isolated footings, in addition to the linear distribution of settlement, adjacent footings shall be analyzed for a linear proportion of the differential settlement at each footing (for a 3 column pier with 2 equal spaces, 50%, for a 4 column pier with 3 equal spaces, 33 % of the total pier differential shall be used at each column. (including but not limited to the settlement conditions shown.)

Attachment 5.6


Performance Requirements Baseline Tables


RFDP Addendum Issue Date: February 24, 2009

Attachment 5.6 – Performance Requirements Baseline Tables


Page 1 of 28

ATTACHMENT 5.6: Performance Requirements Baseline Tables

1 Asset Condition Performance Requirements

Table 5.6a: Asset Condition Performance Requirements Baseline Table

Asset Performance Requirement Asset Condition Criteria Target

Pavement Pavement condition scores as outlined in ASTMD 5340.

Pavement condition score will consider the following pavement deficiencies: potholes, cracking, joints, raveling, shoving, rutting, etc.

90%

Roadways have a smooth and quiet surface course with adequate skid resistance and free from defects

Pavement with rut depth measured using a straight edge at localized areas per 0.1mile section ≤ 3/4"

100%

Pavement with rut depth measured using a straight edge at localized areas per 0.1mile segment length ≤ 1/2"

85%

Overall Ride Quality: International Roughness Index (IRI) ≤140 in/mi (per 0.1-mile segment length).

Localized Roughness: Continuous IRI ≤300 in/mi (per 0.01-mile segment length).

Note: continuous IRI defined in AASHTO MP-11.

100%

Pavement with Critical Condition Index (CCI) (1) better than ‘Good’ (>70) for each consecutive 1 mile section.

100%




Page 2 of 28

Asset Performance Requirement Asset Condition Criteria Target

Skid resistance, measured using standard test method (ASTM E-274), compared to mean skid resistance of similar State Highways.

Exceeds mean

Structures Structures fully functional and structurally sound.

Structures with condition ratings “fair” or more for any deck, superstructure or substructure and condition states of one for all structure components Inspection and assessment in accordance with the requirements of federal National Bridge Inspection Standards (NBIS) of the Code of Federal Regulations, 23 Highways – Part 650. Bridge deck ride quality shall conform to “Localized Roughness” criteria for pavement (i.e., Continuous IRI ≤300 in/mi per 0.01-mile segment length).

100%

Drainage Drainage system is effective at ensuring travel way is free from water such that the water does not present a hazard by virtue of its location, size and depth

Length of roadway with visual inspection confirming no evidence of hazardous free standing water

100%

Electrical supply Electrical supply, feeder pillars, cabinets, switches and fittings are electronically, mechanically and structurally sound and functioning

Percentage of pillars, cabinets and fittings confirmed sound and functioning by visual inspection

90%

Hazardous materials / spillage

Control of hazardous materials shall be in accordance with Chapter 13, NFPA 502

Incident reports showing compliance 100%

Structural assessment Evaluate structural damage to structures and liaise with emergency services to ensure safe working in clearing incidents

Inspections and surveys as required by incident that are correctly reported.

100%

(1) CCI is to be computed based on the distress data collected in accordance with Maintenance Division’s publication “A Guide to Evaluating Pavement Distresses Through

the Use of Digital Images (May 2007)”. Calculation of CCI from distress data shall be consistent with the following Maintenance Division’s publications: Development and Implementation of Pavement Condition Indices for Virginia Department of Transportation Phase I Flexible Pavements (September 2002); Development of Pavement Condition Indices for Virginia Department of Transportation Phase II Rigid Pavement (September 2002).




Page 3 of 28

2 Ordinary Maintenance Performance Requirements

The Concessionaire shall achieve and maintain a Maintenance Rating Program (MRP) rating of 90% or above for all Assets unless otherwise noted in Table 6.6b below. The Concessionaire shall achieve the criteria in Table 6.6b and shall cause the level of maintenance attained to be uniform and consistent at all times. All Asset Groups shall achieve a minimum rating of 90% unless otherwise noted herein.

Table 6.6b – Ordinary Maintenance Performance Requirements Baseline Table

Asset Outcome Target (%) Ordinary Maintenance Criteria and Timeliness Requirements UOM

ROADSIDE ASSET GROUP

Mowing/Vegetation Control

Healthy

Growing

Neat appearance

Acceptable coverage

Proper sight distance

90 Ordinary Maintenance Criteria • <10% of mowable area per 1/10th mile section to exceed 12” in

height (unless otherwise noted). • All sight distances are clear. • Neat/trimmed around guardrail, headwalls, paved ditches,

concrete barriers, curb and gutters, rock or median areas, signs, and other fixed objects.

• <10% bare ground per 1/10th mile section. • No cut less than 4” in height. • No invasive species in mowable areas (Canadian Thistle, Kudzu

Vine, Johnson Grass, Japanese Knotweed). • Litter pickup shall occur in advance of each mowing cycle. • Prevent the growth of unwanted weeds, grass, brush and trees.

Timeliness Requirement: • Vegetation-affecting sight distance or otherwise presenting a

safety hazard shall be removed within 24 hours of notification or discovery.

• All other vegetation deficient areas shall be corrected within 4 days of notification or discovery.

Acre




Page 4 of 28


Brush & Trees

No hazardous trees

Unobstructed sight distance

Vertical clearance

Structure inspection & repairs unobstructed

Proper notification shall be provided to local owners before trimming trees

90 Ordinary Maintenance Criteria • No trees or brush affecting sight distance. • Vertical clearance of 20’ over roadway (includes shoulders). • Vertical clearance of 7’ over side walks. • No leaning or dead trees that present a hazard. • No brush or trees that affect the inspection or repair of bridges

or other structures. • No brush or trees that affect utility company reading or

inspection. • No trees within the clear zone or mowing areas.

Timeliness Requirement: • Trees/brush affecting sight distance to regulatory signs and/or

creating a safety hazard shall be removed within 48 hours of notification.

• All other tree issues shall be removed within 2 weeks. • Safety issues shall be mitigated immediately.

Acre

Debris & Road kill Roadway free of debris & road kill

No dump sites

100 Ordinary Maintenance Criteria • No dump sites on right-of-way. • Debris and Road kill promptly removed from the right-of-way

and properly disposed. • Owner of household pets to be notified if identification is

available. Timeliness Requirement:

• If road kill is in roadway, Concessionaire shall respond immediately upon notification or discovery, 60 minute response time during normal work hours and 120 minute response time outside normal work hours. If not in roadway, Concessionaire shall respond within 24 hours.

Each

Litter Right-of-way neat & attractive

90 Ordinary Maintenance Criteria • <20 items per 1/10th mile section.

Timeliness Requirement:

Acre




Page 5 of 28


• Concessionaire shall respond to locations of excessive litter with 24 hours of notification or discovery.

Landscaping, Wildflowers Beds, Bulb Beds, Ornamental Shrub Beds

Neat

Attractive

Growing

90 Ordinary Maintenance Criteria • <10% of bed contains weeds. • Beds will be mulched. • <10% of bed not growing. • Neat appearance and pruned.

Timeliness Requirement: • Concessionaire shall ensure compliance within 14 days of

notification or discovery.

Acre

Illegal signs/ structures

Right-of-way free of illegal signs or structures

100 Ordinary Maintenance Criteria • No illegal signs on the right-of-way. • No illegal structures on the right-of-way.

Timeliness Requirement: • Concessionaire shall remove illegal signs/structures within 3

days of notification or discovery. • Safety issues shall be mitigated immediately.

Each

Concrete Barriers Safe

Structurally sound

90 Ordinary Maintenance Criteria • Free of vegetation. • <10% joint material damaged or missing. • Weep Holes > 90% free of obstruction.

Timeliness Requirement: • Damaged or misaligned barriers due to accidents/ incidents

shall be mitigated immediately upon notification or discovery or before accident scene is cleared.

• A plan for repairs to barriers shall be completed within 10 days of notification or discovery.

• Safety issues shall be mitigated immediately.

Each

Sound Walls & Barriers

Structurally sound

Functional

90 Ordinary Maintenance Criteria • Free of damaging vegetation.

LFT




Page 6 of 28


• <10% damage to surface materials. Timeliness Requirement:

• Damaged or misaligned barriers or walls due to accidents/incidents shall be mitigated immediately upon notification or discovery or before accident scene is cleared.

• A plan for repairs to barriers or walls shall be completed within 10 days of notification or discovery.


Slopes Stable

No erosion

90 Ordinary Maintenance Criteria • <8” deep erosion. • No pattern of erosion that endangers the stability of the slope. • <105 feet greater than 2" lower than paved shoulder within .1

mile sample unit. • <105 feet greater than 2" higher than paved shoulder within .1

mile sample unit. Timeliness Requirement:

• Any safety hazard that results from a sink hole, slide, high slope or low slope areas shall be mitigated immediately.

• Repairs to sink holes and slides shall be completed within in 7 days of notification or discovery.

• High and or low slope areas shall be repaired within 30 days.

LFT

Fence Functional

Structurally sound

90 Ordinary Maintenance Criteria • <10% fence in need of repair. • No damage that allows access. • Fee of damaging vegetation.

Timeliness Requirement: • Any damaged or fallen fencing that allows access shall be

mitigated immediately and replaced/repaired within 7 days after notification or discovery.


LFT




Page 7 of 28


Crossovers/Police Parking Locations

Safe

Functional

95 Ordinary Maintenance Criteria • Properly signed if open • Properly signed / blocked if restricted access • Free of potholes/pavement failures • Properly maintained driving surface (as constructed)

Timeliness Requirement: • Damage crossovers/police parking locations shall be repaired

within 30 days of notification or discovery. • Safety issues shall be mitigated immediately.

Each

Retaining Walls Structurally sound

Safe

Clean

Stable

90 Ordinary Maintenance Criteria • Free of damaging vegetation. • Weep holes open. • No damaged or missing parts. • Metal components free of rust. • Joints and joint material intact.

Timeliness Requirement: • Damage to retaining walls shall be repaired within 30 days of

notification or discovery. • Safety issues shall be mitigated immediately.

Each

DRAINAGE ASSET GROUP

Pipes & Box Culverts (≤ 36 sq. ft.)

Structurally Sound

Open & Drains

Joints intact

Functional

Free of damage

90 Ordinary Maintenance Criteria • <10% diameter closed. • No separated joints. • No missing joint material. • <1’ deep erosion at ends. • End walls & end section intact and free of damage (includes

load carrying grates). Timeliness Requirement:

• Culverts or structures beyond 50% diameter closed shall be

Each




Page 8 of 28


cleaned and opened within 7 days. • Culverts/structures structurally near collapse shall be mitigated

immediately. • Safety issues shall be mitigated immediately.

Pipes & Box Culverts (>36 sq. ft.)

Structurally Sound

Open & Drains

Joints intact

Functional

Free of damage

90 Ordinary Maintenance Criteria • <10% diameter closed. • No separated joints. • No missing joints material. • <1’ deep erosion at ends. • Free of damaging vegetation. • End walls & end sections intact and free of damage (includes

load carrying grates). Timeliness Requirement:

• Culverts or structures beyond 25% diameter closed shall have a planned action for permanent resolution submitted for approval within 14 days of discovery with completion of repairs 30 days from notification or discovery.

• Culverts/structures structurally near collapse shall be mitigated immediately.


Each

Ditches, Paved

Structurally sound

Joints intact

Open & Drains

90 Ordinary Maintenance Criteria • <2 inches settlement & joints intact. • No undermining or undercutting. • No obstructions impeding the flow of water. • <25% spalling of surface area. • <10% surface area cracking > ¼” wide. • No damaged or missing sections (includes energy dissipaters).

Timeliness Requirement: • Open complete blockages and abate significant erosion

immediately upon discovery or notification. • Clean debris or remove vegetation impeding flow to clear flow

lines within 30 days from notification or discovery.

LFT




Page 9 of 28


• Damage to paved ditch should be repaired within 90 days of notification or discovery, unless flow is impaired. Refer to the above for timeframes.


Ditches, Unpaved Open & Drains Minimal Erosion

90 Ordinary Maintenance Criteria • No water ponding. • No erosion > 6” deep. • No obstruction impeding the flow of water.


immediately upon discovery or notification. • Clean debris or remove vegetation to clear flow lines within 30

days from notification or discovery. • Safety issues shall be mitigated immediately.

LFT

Under drains & Edge drains

Structurally Sound

Functional

90 Ordinary Maintenance Criteria • <10% damage or deterioration to outlet pipe. • <10% blockage of pipe or end protection. • No damaged or missing end protection (includes rodent screen).

Timeliness Requirement: • Conduct repairs within 90 days from notification or discovery. • Safety issues shall be mitigated immediately.

Each

Storm Drains & Drop Inlets

Structurally sound

Functional

90 Ordinary Maintenance Criteria • No damage or missing parts (includes steps, grate, cover &

throat). • No obstructions (<10% of opening) (includes top, throat & drop

inlet). Timeliness Requirement:

• Storm Drains and Drop Inlets beyond 25% closed shall be cleaned within 14 days.

• Storm Drains and drop Inlets beyond 50% diameter closed shall be cleaned and opened within 7 days.

Each




Page 10 of 28



Curb & Gutter, Curbing Raised, Concrete Median

In line

Draining

Structurally sound

90 Ordinary Maintenance Criteria • No obstruction which impedes the flow of water. • <25% of surface area spalling. • No damaged or missing section. • No separation > ½” from asphalt surface. • Joints and joint material intact.


immediately upon discovery or notification. • Clean debris or remove vegetation impeding flow to clear flow

lines within 30 days from notification or discovery. • Damages should be repaired within 90 days of notification or

discovery unless flow is impaired (refer to the above for timeframes).


LFT

Storm Water Management Ponds Installed by Concessionaire

Safe

Structurally sound

Functional

90 Ordinary Maintenance Criteria • No damage to stem pipes, weirs, grates, drainage tubing or

debris racks. • Free of debris (stem pipes, weirs, grates, drainage tubing &

debris racks). • No vegetation that affects the function (mowed, sprayed). • No fence missing or damaged. • No grass or vegetation greater than 12 inches. • Conduct inspections in compliance with regulations.

Timeliness Requirement: • Inspection in compliance with regulations. • All deficiencies reported or discovered shall be corrected within

45 days. • Safety issues shall be mitigated immediately.

Each



Request for Detailed Proposals • Part 2 – Technical R Corridor Improvements Project equirements • U.S. Route 460

Page 11 of 28


TRAFFIC ASSET GROUP

Signs (static) –

Post Mounted

Meets Reflectivity Standards

Clean & Clear

Free of Damage

95 Ordinary Maintenance Criteria • Meets current reflectivity standards. • Reflective at 120’ day or night. • Surface clean & legible. • <10% Damage to surface of sign (scratches, dents, graffiti,

bullet holes, etc.). • No down or missing signs. • Mile markers are 60” in height to achieve uniform appearance.

Timeliness Requirement: • Damaged Regulatory/Warning signs shall be mitigated

immediately upon notification or discovery. • Damaged Regulatory/Warning signs shall be repaired or

replaced within 2 days of notification or discovery. • Damaged lane use informational signs shall be repaired or

replaced within 10 days of notification or discovery. • All other signs repaired or replaced within 30 days of notification

or discovery.

Each

Cable Locating: Electric, Fiber, Communications

Maintain Cable Facilities

100 Ordinary Maintenance Criteria • No errors per cable markings. • <2 linear ft. tolerance from actual cable plant. • Must maintain any and all cable infrastructure as as-built

drawings. • Excavators are not to begin until all underground utilities have

been marked including those that might be maintained by Miss Utility.

• Concessionaire will mark all VDOT cables, concessionaire responsible for Miss Utility for work done under the contract

Timeliness Requirement: • All cable marking requests must be logged and accomplished

within 72 hrs of request.




Page 12 of 28


• All emergency cable marking requests must be accomplished within 4 hrs. Emergency situations are defined as “a sudden or unexpected occurrence involving a clear and immediate danger, demanding immediate action to prevent or mitigate loss of, or damage to life, health, property or essential public services.”

• Damaged facilities due to mis-marked cables must be repaired or replaced within 8 hrs.

Junction Boxes Maintain Junction Boxes

100 Ordinary Maintenance Criteria • All junction or pull boxes shall be free from damage or missing

parts. • Boxes, frames, and covers shall be watertight except for

approved weep holes. • Must maintain any and all junction boxes infrastructure as as-

built drawings. • Covers shall be fitted with gaskets and secured with VDOT

approved securing screws. Timeliness Requirement:

• All cable junction boxes and or pull boxes must be repaired within 7 days discovery or notification.

Signs (static) - Overhead and Bridge Mounted

Structurally Sound

Meets Reflectivity standards

Free of Damage

90 Ordinary Maintenance Criteria • Meets current reflectivity standards. • Reflective at 120’ day or night. • Surface clean & legible. • <10% Damage to surface of sign (scratches, dents, bullet holes,

graffiti, etc). • No damage or missing parts. • Structure & support areas kept free of dirt & debris.

Timeliness Requirement: • Damaged sign structures shall be mitigated immediately upon

notification or discovery. • Damaged sign structures shall be repaired within 60 days of


Each




Page 13 of 28


• Damaged Regulatory/Warning signs shall be mitigated immediately upon notification or discovery.

• Damaged Regulatory/Warning signs shall be repaired or replaced within 2 days of notification or discovery.

• Damaged lane use informational signs shall be repaired or replaced within 10 days or notification or discovery.

• All other signs shall be repaired or replaced within 30 days of notification or discovery.

Pavement Markings Present

Reflective

90 Ordinary Maintenance Criteria • <10% damaged or missing due to incidents, patching

operations or snow removal operations. • <10% covered by debris. • All markings to be VDOT approved durable, high quality

materials per specifications. Timeliness Requirement:

• Damage to pavement markings shall be corrected within 7 days unless adverse winter conditions exist.

LFT

Pavement Markers (Raised & Recessed)

Present

Reflective

90 Ordinary Maintenance Criteria • <30% missing or damaged within a tenth mile section. • Meets reflectivity standards. • Missing pavement marker lenses shall be repaired or replaced.

Timeliness Requirement: • Pavement markers that present a hazard shall be removed

immediately upon notification, discovery or inspection. • Inspections will be conducted every 30 days and within 48

hours after every weather event that requires the use of snow plows.

• Units will be repaired or replaced within 10 days.

Each

Pavement Messages Present

Reflective

90 Ordinary Maintenance Criteria • <10% damaged. • <10% covered by debris.

Each




Page 14 of 28


• Meets reflectivity standards. • All markings to be VDOT approved, and must be durable and

high quality materials.

Lighting – Roadway Operational

Structurally sound

90 Ordinary Maintenance Criteria • Conventional Lighting (single bulb structure): Functional at all

times. • High Mast Lighting: >75% of bulbs per structure functional at

all times. • No damaged or missing parts.

Timeliness Requirement: • Damaged or non-functional lamps shall be repaired or replaced

within 7 days of notification or discovery. • Damaged or non-functional structures shall be repaired or

replaced within 7 days of notification or discovery. • Daytime burning lamps and circuits shall be repaired within 24

hours of notification or discovery.

Each

Lighting – Sign Operational

Structurally sound

90 Ordinary Maintenance Criteria • No damaged or missing parts. • 90% of lamps shall be working properly at all times, per

structure, during functional conditions. Timeliness Requirement:

• Damaged or non-functional lamps shall be repaired or replaced within 7 days of notification or discovery.

• Damaged or non-functional structures shall be repaired or replaced within 7 days of notification or discovery.

• Daytime burning lamps and circuits shall be repaired within 8 hours of notification or discovery.

Each

Lighting – Under Deck or Tunnel

Operational

Safe

90 Ordinary Maintenance Criteria • No damaged or missing parts. • 90% of lamps shall be working properly at all times, per

structure, during functional conditions.

Each




Page 15 of 28


Timeliness Requirement: • Damaged or non-functional lamps shall be repaired or replaced

within 7 days of notification or discovery. • Damaged or non-functional structures shall be repaired or

replaced within 7 days of notification or discovery. • Daytime burning lamps and circuits shall be repaired within 8

hours of notification or discovery.

Guardrail Functional Undamaged

100 Ordinary Maintenance Criteria • No damage or rust that affects the structural integrity, no

missing damaged post. • No loose or missing parts. • No cables loose or improperly secured. • No graffiti. • Meets applicable standards. • If W-Beam Guardrail (GR-2. GR-8) runs more than 60%

damaged the contractor shall upgrade the entire run to current standards. All fixed objects attachments when damaged shall be repaired with current standards.

Timeliness Requirement: • Non-functional guardrail shall be mitigated immediately upon

notification or discovery. • Non-functional guardrail shall be repaired or replaced

permanently within 3 days of notification or discovery. • Damaged but functional guardrail shall be repaired or replaced

within 7 days of notification or discovery.

LFT

Impact Attenuators Functional Undamaged

100 Ordinary Maintenance Criteria • No damaged or missing parts. • Properly maintained to manufacturer’s standards.

Timeliness Requirement: • Damaged attenuators shall be mitigated and area protected

immediately upon notification or discovery. • Damaged attenuators shall be repaired within 7 days of

Each




Page 16 of 28



Object Markers & Delineators

Present

Reflective

Functional

90 Ordinary Maintenance Criteria • <10% missing or damaged parts. • Post mounted delineator height shall be 4 feet (+/-) 6 inches to

achieve uniform appearance) mileage markers are at least 60” high to achieve uniform appearance.

• Meets reflectivity standards. Timeliness Requirement:

• Damaged object markers & delineators shall be repaired or replaced within 7 days of notification or discovery.

Each

Glare Foils Present

Functional

90 Ordinary Maintenance Criteria • <10% missing or damaged. • Properly mounted in accordance with standards. • Uniform in appearance.

Timeliness Requirement: • Damaged glare foils shall be repaired or replaced within

14days of notification or discovery.

Each

ROADWAY & SHOULDER ASSET GROUP

Asphalt Surface Safe

Durable

Smooth

95 Ordinary Maintenance Criteria • No potholes/pavement failures. • Patches <¼” higher or lower than surrounding pavement. • No pavement obstructions that present a safety hazard.

Timeliness Requirement: • Temporary repairs to potholes 6” x 6” x 1 ½” or equivalent deep

or larger shall be repaired immediately upon notification or discovery. All others within 2 days of notification or discovery.

• Permanent repairs to potholes/ pavement failures shall be completed within 30 days of notification or discovery during seasons when asphalt plants are operating or within 30 days of asphalt plants opening for the season with a product listed on

Sq. Ft




Page 17 of 28


the VDOT approved patching material list. • Pavement obstructions that present a safety hazard shall be

mitigated immediately.

Paved Shoulders and Rumble Strips (Asphalt)

Safe

Smooth

Functional

90 Ordinary Maintenance Criteria • No potholes/pavement failures. • <105 linear feet edge drop-off high or low >1 ½”. • <105 linear feet separation >½” wide. • No false ditch or build up on shoulder that causes water to

stand on shoulder or drain onto the travel lanes. • <10% of rumble strips needs to be sealed. • No accumulated shoulder debris that will pose a safety hazard. • <20 items (greater than the size of a standard brick) per 1/10th

mile section. Timeliness Requirement:

• Temporary repairs to potholes >6” X 6” X 1½” or equivalent deep shall be completed within 2 days of notification or discovery.

• Permanent repairs to potholes shall be completed within 30 days of notification or discovery during seasons when asphalt plants are operating or within 30 days of asphalt plants opening for the season with a product listed on the VDOT approved patching material list.

Sq. Ft.

Unpaved Shoulders Safe

Smooth

90 Ordinary Maintenance Criteria • No potholes/pavement failures. • <105 linear feet edge drop off high or low >1 ½”. • No false ditch or build up on shoulder that causes water to

stand on shoulder or drain onto the travel lanes. • No erosion >2” deep.

Timeliness Requirement: • All potholes shall be repaired within 7 days of notification or

discovery with a product listed on the VDOT approved patching material list.

Sq. Ft




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• Erosion or drop offs >2” deep shall be repaired within 7 days of notification or discovery.

Concrete Surface Safe

Durable

Smooth

95 Ordinary Maintenance Criteria • No potholes. • <25% of joint material missing No silt, debris, or grass growing

in joint. • No pavement obstructions that present a safety hazard.


or larger shall be repaired immediately upon notification. All others within 2 days.

• Permanent repairs to potholes/ pavement failures shall be completed within 30 days of notification with a product listed on the VDOT approved concrete patching material list.

• Pavement obstructions that present a safety hazard shall be mitigated immediately.

Sq. Ft

BRIDGE ASSET GROUP

Deck (includes Approach Slabs and Joints)

Safe

Structurally Sound

Free of Dirt/ Debris

90 Ordinary Maintenance Criteria • Perform all routine/ordinary maintenance including sweeping,

washing and cleaning. • No potholes. • <10% surface area spalling <1” deep. • Temporary patches < ¼” higher or lower than surrounding

concrete deck surface. • No damaged or missing bridge railings. Railings are intact and

connections are tight. • Drains/scuppers open and functional. • The deck is free of foreign material (grass, stones, limbs, trash,

etc.). • Joints are clean, intact, and joint material is present and

functioning as designed and not leaking.

Sq. Ft




Page 19 of 28


• Drainage system (drains, scuppers, trough, etc) is clean and functioning as designed.


or larger shall be repaired immediately upon notification or discovery. All others within 2 days of notification or discovery.

• Permanent repairs to potholes shall be completed within 30 days of notification or discovery and flush with surrounding surface.

• Damaged/ missing bridge railing shall be mitigated immediately upon notification or discovery.

• Damaged/ missing railing shall be repaired or replaced within 30 days.

Superstructure (Includes Parapet Walls)

Structurally Sound Free of Debris

90 Ordinary Maintenance Criteria • Perform all routine/ordinary maintenance including sweeping,

washing, clearing of all obstructions at a minimum annually. • No spalling >1” deep. • All structural steel and bearing assemblies will be clean and

free of debris. • No damaged or missing parts. • Bridge components are free of damaging vegetation.

Timeliness Requirement: • Clean at a minimum of once every 12 months.

Sq. Ft

Substructure Structurally Sound

Free of debris

90 Ordinary Maintenance Criteria • Seats & Pier Caps clean and free of debris.

Timeliness Requirement: • Clean every 24 months.

Sq. Ft

Slope Protection Structurally Sound

Minimal Erosion

90 Ordinary Maintenance Criteria • No trend or pattern of erosion > 2” deep. • No settlement >2”. • No damaging vegetation.

Sq. Ft




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Timeliness Requirement: • Repair within 30 days of notification or discovery.

Weep Holes Functional 90 Ordinary Maintenance Criteria

• >90% of diameter opens. Timeliness Requirement:

• Repair within 30 days of notification or discovery.

Each

SERVICES GROUP

Incident/Emergency Response

Timely

Efficient

Safe

Effective

100 Ordinary Maintenance Criteria • The Concessionaire shall provide equipment and labor

resources necessary for Incident Management Operations for 24 hours a day & 7 days a week.

• The Concessionaire shall coordinate activities with the Department as applicable.

• The Concessionaire shall document all aspects of Incidents to include type, response time, actions taken, and other necessary information..

Timeliness Requirement: • On site response during normal business hours of 05:00 to

19:00 hours (considered normal business hours) shall be no greater than 60 minutes, once notification or discovery of the incident.

• On site response during the hours of 19:00 to 05:00 hours (after normal business hours) shall be no greater than 120 minutes once notification or discovery of the incident.

• Temporary lane closures shall be installed immediately. • Traffic detours and diversions, if needed, shall be installed

within 120 minutes after notification. Permanent lane closures if needed shall be installed within 120 minutes after notification.

Each

Customer Response Timely 100 Ordinary Maintenance Criteria

• All customer concerns/ requests relating to maintenance shall

Each




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Efficient

Effective

Productive

be resolved to the Concessionaire’s and Department’s satisfaction.

Timeliness Requirement: • Contact the Call Center within 12 hrs following the initial

customer inquiry, if the request has been provided by the Call Center

• Work resulting from request shall be scheduled within 2 days of the initial customer contact or advice from the Department.

• Follow-up contact with Call Center and customer within 3 days of the completion of work.

Severe Weather, Snow/Freezing Rain & Ice Removal

Safe

Effective

Efficient

100 Ordinary Maintenance Criteria • During Snow/Ice/Freezing Rain events, all travel lanes, turn

lanes, intersections and interchanges shall be kept free of snow, freezing rain and ice so that traffic can proceed in a safe and orderly manner without service delay except in periods of extreme heavy falling snow or drifting snow.

Timeliness Requirements : • All travel surface areas shall be treated within ½ hour of

precipitation commencing and be free of snow, ice or frozen precipitation within 2 hours after the precipitation stops.

• The following timeframes are for removal of precipitation from non-travel surface areas after the cessation of the weather event: (included but not limited to shoulders, gore areas, crossovers):

• 0”-4” accumulation (including ice and freezing rain)-within 8 hours.

• >4”-12” accumulation- Within 12 hours ** • >12”-18” accumulation- Within 24 hours** • >18” accumulation- Within 48 hours ** ** The contractor shall remove piles, mounds, windrows of snow and ice from all toll plazas 24 hours after the winter event and after all other contract criteria has been met.

Each




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Roadway Sweeping Neat, Clean appearance

Free of Debris

90 Ordinary Maintenance Criteria • No debris (sand, gravel, dirt) at barrier walls, retaining walls,

sidewalks, or curb and gutter. • Concessionaire to provide schedule of planned sweeping

operations. Timeliness Requirements:

• Sweeping shall be performed every 4 months and spot sweeping shall be performed as necessary.

Each

Graffiti Removal None present 90 Ordinary Maintenance Criteria

• Concessionaire is to remove all graffiti. Timeliness Requirements:

• Graffiti to be removed within 48 hours from notification or discovery.

• Graffiti hit pictures are to be taken for each site and shared with law enforcement as requested.

Each

Traffic Management Service

Roadside equipment Fully functioning and available

99.9% Ordinary Maintenance Criteria • Cables and roadside ITS equipment maintained clean and

functional. Cabinets are easily accessible. • In service availability; percentage of time = hours available /

hours in service x 100 (in service time excludes scheduled down time and loss of power outside Concessionaire control)

Timeliness Requirements: • Damage response and repair times to cable shall not exceed

24 hours.

ISA

Traffic Management System

Incident information transfer time to VDOT

95% Timeliness Requirements: • Incident information is to be passed to the Department within 5

minutes of incident detection.

Each




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Traffic Management System

Timely relevant messages on DMS

95% Ordinary Maintenance Criteria • Messages displayed on DMS must be appropriate, relevant and

up-to-date at all times. (% Time per month) Timeliness Requirements:

• Traffic Management Messages that contribute to the safety of motorists and road workers are to be applied within 5 minutes of the detection and classification of an incident or the identification of deteriorated road conditions

Time

Each


REST AREA ASSET GROUP

Janitorial services Rest area clean, pleasant smelling and free of all dirt, trash or insects at all times

90 Ordinary Maintenance Criteria • Urinals and commodes clean and functional • Floors clean and dry (wet floor notices deployed when cleaning) • Trash bins emptied before overflowing • No graffiti or other markings. • No cracked, broken, non-functioning items (rusted lights, liquid

soap dispensers, trash receptacles, hand dryers, sinks, mirrors, stall doors, partitions, urinals or commodes.

• Lobby or entry area clean. • Restroom closures for janitorial work scheduled for off peak

times Timeliness Requirement:

• Unsafe conditions mitigated or rectified immediately upon discovery

• Inspect each restroom a minimum of 1 time each hour during scheduled duty hours

• Offensive or blasphemous graffiti removed or covered

Daily Report




Page 24 of 28


immediately upon discovery •

Rest Area Grounds Rest area grounds, grassed areas and picnic areas are clean and neat in appearance

90 Ordinary Maintenance Criteria • Site free of any visible litter. • Litter removed from the picnic area grounds and barrels before

being allowed to accumulate outside of the barrels. • Dead, dying or damaged vegetation is replaced. • All curbs and sidewalks are edged and repaired • Drinking fountains are operational, clean and sanitary. . • Tables, benches, arbors, trash receptacles, barbecue pits,

fireboxes and other outdoor appurtenances are clean and functional

• Slabs, walks and driveways are free of chewing gum, sand, gravel, grease, leaves, spills, animal droppings and all other types of debris.

• Grounds are maintained free of litter. • Trash receptacles and dumpsters are emptied before

overflowing and are kept free of offensive odors. Timeliness Requirements

• General maintenance issues to be addressed within 7 days of notification or discovery.

• Issues affecting public safety to be addressed immediately

Weekly Report

Vegetation Maintenance

Grassed and landscape areas are maintained neat, beds mulched, with healthy plants and no weeds at all times.

90 Ordinary Maintenance Criteria • Trees and shrubs are trimmed neatly. • No insect infestations, damaging fungi, and damaging

parasites. • Bare ground is re-vegetated as needed; no bare ground areas

larger than 5 square feet • Mowing area plans are developed. • Grass height maintained between 2 to 5 in. Maintain remote

areas from 4 to 8 in. • Wildflowers left to grow in remote areas.

Weekly Report




Page 25 of 28


• Ornamental bedding areas are planted and maintained with blooming flowers or perennials from March through November, annually.

• Vegetation trimmed around all buildings, trees, shrubs, light poles, guard posts, signs, delineator posts, culvert headwalls and any other appurtenances.

• No weeds and other undesirable growth in lawns or landscape areas.

• No trees or shrubs to encroach upon walkways or structures more than two (2) inches at any time.

• No prohibited, invasive or noxious weeds present. • No occurrences of deviation of soil or mulch above or below

the top of the curb. • Grounds, buildings and arbors free of tree clippings, limbs,

leaves and pine straw. Timeliness Requirements



Paved Areas Parking lots, Sidewalks, Curbs and Pavements maintained free of defects with clear markings

Ordinary Maintenance Criteria • Pavements and sidewalks maintained free of unsealed cracks,

potholes, • No discontinuities greater than ½” on sidewalks • Roadways, parking lots and sidewalks are kept free of ice and

snow. • Striping and specialty markings clearly visible and maintained to

MUTCD. • No missing or broken raised pavement markers. • All signing clear and visible, and lighting functional in

accordance with MUTCD • No standing water, drainage maintained in functional condition

Timeliness Requirements

Weekly Report




Page 26 of 28




Building Maintenance and Repair

Buildings structurally sound and serviceable

90 Ordinary Maintenance Criteria • structural integrity of all buildings is maintained at all times

• Electrical system, plumbing system, utility lines, water and waste water system, hand dryers, light fixtures, lavatory fixtures, fully functioning

• No paint blistering or peeling, mildew, or mold, rusted metal fittings.

Timeliness Requirements • General maintenance issues to be addressed within 7 days of

notification or discovery. • Issues affecting public safety to be addressed immediately

Weekly Report

ETTM SYSTEM AND TRAFFIC MANAGEMENT ASSET GROUP

ETTM System ETTM System is reliable

99.90% In Service Availability (ISA) of the entire ETTM System excluding scheduled down time and loss of power outsider the Concessionaire’s control

Quarterly records

ETTM System roadside equipment is reliable

99.00% In Service Availability (ISA) of ETTM System roadside equipment excluding scheduled down time and loss of power outsider the Concessionaire’s control

Quarterly records

• A backup power supply system must be available when

needed.

• All ETTM System equipment, cables, duct markers, and cabinets are correctly identified and visible.

• Equipment drainage is in operational condition.

• Communication hubs, ground boxes, cabinets and sites are

Each




Page 27 of 28


accessible for maintenance and inspection.

• External fixtures and fittings are in an operational condition.

Transponder and Payment Records (Note 1)

Transponder data are accurate

99.99% Accuracy of transponder records (the data supplied to the Department is complete and relates correctly to the transponder detected for properly fitted and operating transponders, excluding abnormal operation due to signal attenuation from a metallic windscreen or similar).

Quarterly records

Transponder status files are available quickly and reliably

99.0% Proportion of transponder status files availability for use by roadside equipment within 1 hour of receipt from the Department (subject to receipt of a confirmed accurate transponder status file from the Department).

Quarterly records

Transponder status files are available quickly and reliably

99.99999%

(error rate no more than one in 10 million)

Proportion of transponder numbers captured from transponder and recorded without error.

(No more than one such error in ten (one error in 100 million) shall result in the wrong tag number becoming associated with the capture).

Quarterly records

Payment claim records are accurate

99.99% Accuracy of payment claim records (the data supplied to the Department is complete and relates correctly to the payment due for the trip, the displayed prices and the transponder to which it relates).

Quarterly records

Violation Enforcement System (VES)

VES is accurate 99.90% In Service Availability (ISA) of VES roadside equipment Quarterly records

Traffic Management System (TMS)

TMS is accurate 99.90% In Service Availability (ISA) of TMS roadside equipment and all other TMS functions (including CCTV, Dynamic Message Signs, traffic monitoring sensors)

Quarterly records

Central Control Computer System

CCS is accurate 99.995% In Service Availability (ISA) of CCCS other than Redundant Components

Quarterly records




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(CCCS)

99.90% In Service Availability (ISA) of CCCS Redundant Components Quarterly

records

Note 1 – Performance Requirements relating to Transponder and Payment Records in which data is received or transmitted to the Department shall apply only where the Department and the Concessionaire enter into an Electronic Toll Collection Agreement.

Attachment 5.7


Residual Life Table


RFDP Addendum Issue Date: February 24, 2009 Attachment 5.7 – Residual Life Table


Asset Category Component Residual Life Requirement (Years)

Bridges Structure – Concrete (Reinforced and Pre-stressed) 27

Structure – Steelwork 30

Structure – Weathering 31

Structure – Corrugated Steel 30

Deck Joints 9

Concrete Deck 29

Railing 20

Corrosion Protection for Steelwork 13

Abutments 25

Approach Slab 29

Bearings 18

Appurtenances 5

Pavement All Roadway 10

Footways and Cycle Track 5

Drainage Pipes 15

Culverts – Plastic 10

Culverts – Steel 15

Culverts – Concrete 20

Culverts – Cast Iron 25

Paved Ditches 15

Unpaved Ditches 10

Inlets 15

Edge and Under drains 15

Channels 15

Outfalls 10

Curbs and Gutters 15

Storm Water Management 20

Page 1 of 3




Storm Drain 15

Sanitary Sewer 15 Roadside Appurtenances Barriers – Concrete 12

Guardrail 10

Impact Attenuators 10

Fences 5

Sound Walls 15

Retaining Walls 30

Landscaping 5

Building and Maintenance Facilities (Structural Elements) 30

Building and Maintenance Facilities (Installation and Finishes)

15

Rest Areas - Building 30

STC – Building 30

Earthwork Roadway Earthwork and Sub-base 30

Earthwork Slopes 15

Signals Traffic Signs 5

Poles, mast arms or spanwire 8

Sign/Signal Gantries (Structural Elements) 15

Luminaries 5

High Mast Lighting 15

Lighting Columns 8

Bulbs 2

Glare Foils 5

Pavement Markings & Messages 3

Object Markers and Delineators 5

Traffic Signals 8

Page 2 of 3




Manhole covers, gratings, frames and boxes 15

Cabinet and Cabling 5

Video Detectors 5

Loop Detectors 5

LED’s 5

UPS (Uninterrupted Power Supply) Unit 5

UPS (Uninterrupted Power Supply) Batteries 5

Tolling Systems – Communications

Telecommunications Hardware (New, Chassis/Hub, Subcomponents, Common Systems)

5

Dynamic Message Signs 10

Traffic Cameras - Cabinet 5

Traffic Cameras – Pole 8

Traffic Cameras – Electronics 5

Page 3 of 3

Attachment 1.0 To the Technical Requirements...

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Transcript of Attachment 1.0 To the Technical Requirements...