AT&T - Riverside, CA agreement for citywide WiFi network (2006)

City Council MemorandumI1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111I1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111

TO HONORABLE MAYOR AND CITY COUNCIL DATE OCTOBER 17 2006

FROM INFORMATION TECHNOLOGY ITEM NO 35

WARD ALL

SUBJECT AGREEMENT WITH SBC INTERNET SERVICES INC DBA AT T

INTERNET SERVICES AT T FOR CITY WIDE WIFI AND PUBLIC

SAFETY WIRELESS NETWORKS AND SERVICES

ISSUE

The City s goal is to have an educated and technologically sophisticated population One wayto achieve this goal is to provide free internet service as well as no cost computers to

disadvantaged citizens at no cost In April of 2006 the City issued a Request for ProposalsRFP for the construction of a wireless system that would provide free City wide Internet

services and associated Public Safety wireless communications An agreement has been

negotiated with AT T which would provide such a system

RECOMMENDATIONS

That the City Council

1 Approve the Wireless Broadband Service Agreement and Pole Attachment and

Electrical Power Agreement between the City and AT T for the creation of a Citywide wireless network with associated free fee and public safety services

2 Approve providing as an in kind contribution all City permit and attachment fees and

costs for power associated with build out and operation of City wide WiFi

3 Designate and authorize the City s Chief Information Officer to make certain

operational decisions related to the build out of the network as further described in

the agreements

BACKGROUND

1 Introduction

It is estimated that nearly 30 000 residents in Riverside are without a computer and access to the

Internet In order to bridge this digital divide the City has established a dedicated resource to

operate the City s Digital Inclusion efforts The goals are to refurbish 250 personal computers per

month and make them available to various training programs throughout the City where residents

can obtain a free system after successful completion of an introductory course Initially the programwill provide resources for introductory access to internet services through a variety of Internet

service providers Once the City s City wide wireless is in place the program will provide freewireless access devices as donations allow such that these systems can gain free broadband

services from anywhere within the City s developed boundaries

Riverside Community On line now SmartRiverside a non profit corporation implemented the

City s first free wireless solution in downtown in 2004 The City was one ofthe first in the nation tohave free wireless and has expanded it to over 35 square blocks over the past 2 years throughprivate and public donations SmartRiverside s goal is to take wireless City wide due to new trends

and directions in the market place that would allow this to be done at little to no cost for the City

The City agreed with this goal Accordingly in April of 2006 the City issued an RFP for such a

Citywide free wireless system Six responses were received AT T MetroFi Azulstar

Riverside MetroConnect WiFi Citywide LLC VeriLAN and ACS All six vendors came in and

presented to an evaluation team consisting of both City staff and Riverside private sector

companies From the presentations three were elevated to preliminary negotiations with AT T

selected as the finalist based upon the scope and value of services offered

2 Attributes of the Wireless Network

Riverside s Police Department acquired 4 9Ghz frequencies which the federal government allocatedfor Public Safety Use only The technology in the past 1 2 years has changed to allow both WiFi

Wireless Fidelity or 802 11 and Public Safety 4 9Ghz networks to co exist in the same hardware

allowing for the combining ofdeployments and reducing costs This proposal includes the build out

of 4 9Ghz City wide in those developed areas where light poles exist

The free portion of the City wide network will allow for speeds of 512Kbps down and 256Kbps upThis is a best effort network meaning the more users on the system the slower it may become

However AT T has agreed to add capacity if necessary to keep the system from deteriorating due

to growing customerdemand It will offer premium services to allow for higher levels ofservice and

very aggressive pricing plans for those looking for dependable speed

In order to allow all citizens to take advantage of the City wide WiFi network a Digital Inclusion

program is already underway The intent is to provide 250 used computers per month for anyhouseholds in Riverside with combined annual incomes of less than 45K Upon successful

completion of an 8 12 hour training class these PCs will be donated on a one computer perhousehold basis AT T will provide donations and revenue sharing from this effort to fund many of

the training programs computer refurbishment and wireless access devices for the donated used

computers

3 City Anchor Tenancy and Build out of Network

Each department in the City has been contacted to determine what their current communication

costs are and what the projected new use may be Many departments are looking for wireless

surveillance solutions that will only be made available once the network is in place Departmentsthat have T 1 lines will realize a monthly reduction of between 20o and 30 The City currentlyuses commercial carrier wireless cards at 59 79 month for mobile workers and with these

agreements it will be able to have a faster 1 Mbps vs 384Kbps service for 24 95 month ManyCity departments have been waiting for wireless solutions for key City services such as meter

reading ball field lighting controls control systems water sewer HVAC badge access traffic

management parkingmeters redlightenforcement streamingvideo andremote internetaccessManynewservicesarenowbecomingavailablethatwerecostprohibitiveinthepast Ifthisitemisapproved theCityscommitmentforuseofthewirelessnetworkwillbe 1Mover5yearsoranaverageof 250Kforyears25inwhichthewirelessnetworkwillbelive DepartmentHeadshavereviewedtheirusesforthisnetworkandhaveagreedtoutilizeover 1078412inwirelessservicesoverthenext5years seebelow Itisimportanttonotethatmanyoftheseexpenditureswouldhaveotherwisebeenmadetosupportconnectivityoverhardwareinfrasctructure

CityWideWirelessAnchorTenantCommitmentsfromCityDepartmentson24Ghz80211WiFiMonthly

Department ATTYear1Year2Year3Year4Year5CommDevDeptCodeEnforcement 18Toughbooks 28 6037 6037 6037 6037SolanderCenter 180 2160 2160 2160 2160General ServicesBallFieldLighting 12 3 432 432 432 432LibraryLaSierra PremiumServices InsideLibraries 28 335 335 335 335Central PremiumServices InsideLibraries 28 335 335 335 335CasaBlanca PremiumServices InsideLibraries 28 335 335 335 335NicholsCybrary Premium Services InsideLibraries 28 335 335 335 335Arlington PremiumServices InsideLibraries 28 335 335 335 335Marcy PremiumServices InsideLibraries 28 335 335 335 335OrangeTerrace Premium Services InsideLibraries 28 335 335 335 335MuseumHeritageHouse 180 2160 2160 2160 2160Parks RecreationVillegasPark 180 2160 2160 2160 2160LaSierraPark 180 2160 2160 2160 2160BobbyBondsPark 180 0 2160 2160 2160BordwellPark 180 2160 2160 2160 2160HuntPark 180 2160 2160 2160 2160ReidPark 180 0 2160 2160 2160BallParkLights Musco 3 6 9 12 15TylerMallPDStoreFront 180 2160 2160 2160 2160PDFamilyLaw 180 2160 2160 2160 2160CrimeFreeMultiHousing 180 2160 2160 2160 2160UNET 180 2160 2160 2160 2160PublicUtilitiesMeterReading 28 84 140 196 25240MobileDataComputers 50 23976 23976 23976 23976PublicWorksLiftStation 1 14thStreetStorm 28 335 335 335 335LiftStation 2 Edgemont 28 335 335 335 335LiftStation 3 RiverCrest 28 335 335 335 335LiftStation 4 Warren Wells 28 335 335 335 335LiftStation 5 VanBurenStormWater 28 335 335 335 335LiftStation 6 Crest Ontario 28 335 335 335 335LiftStation 8 UniversityKnolls 28 335 335 335 335LiftStation 10 Western 28 335 335 335 335LiftStation 11 Fairgrounds 28 335 335 335 335LiftStation 12 UniversityUnderpassStorm 28 335 335 335 335LiftStation 13 Dexter 28 335 335 335 335LiftStation 14 13th14thStreetStorm 28 335 335 335 335LiftStation 16 MLK 28 335 335 335 335LiftStation 17 Arlington Fairhaven 28 335 335 335 335LiftStation 18 Lakewood 28 335 335 335 335LiftStation 19 MLK 2 28 335 335 335 335LiftStation 20 ArlingtonStormWater 28 335 335 335 335LiftStation 21 Apostel 28 335 335 335 335LiftStation 22 JFK 28 335 335 335 33530MobileDataComputers 28 10062 10062 10062 10062350Intersections 28 16770 33540 50310 67080AVLGPS 2StreetSweeper 6TrashTrucks 28 2683 2683 2683 2683

SubTotals 90371 111520 128348 145177

CityWideWirelessAnchorTenantTenativeCommitments fromCityDepartmentson49GhzMonthly

Department ATTYear1Year2Year3Year4Year5FireDept24 MobileDataComputers 50 14386 14386 14386 14386Parks RecreationVideoSurveillance 30Cameras 56site 50 1499 1499 1499 1499PoliceDepartment300MobileDataComputers 120 Vehicles 5071928 71928 71928 71928PublicUtilitiesVideoSurveillance 100 50 59940 59940 59940 59940PublicWorksVideoSurveillance 3Graffitti 2IllegalDumping 50 2997 2997 2997 2997

SubTotals 150749 150749 150749 150749

Total2 4Ghz80211Wifiplus49GhzPublicSafety 241120 262269 279098 295926

The49GhzPublicSafetyNetworkwillbeoneofthefirstintheUnitedStatesandwillalloweverymobiledatacomputerinFire andPolicetobeconnectedatacostof 4995month Thiswillprovide1MbpsservicetoeveryPublicSafetyVehiclewhichwillenablethem todofasterqueriesandhaveaccesstoinformationthatwasnotpossibleoverslowspeedRFmodems Manyoftheapplicationsthatwereonlyabletoberuninthestationsnowhavetheabilitytoberunfromthevehicle helpingofficersandfirefightersmake moreinformeddecisionsinthefield

IfCouncilapprovesthisitem theCitywillalsopurchaseapproximately 1MinadditionalnewservicesfromAT Toverthefiveyeartermofthisagreement TheCitycurrentlyspendsinexcessof 500KfordataandvoiceservicesfromAT T Thirtypercent 30 ofcostsassociatedwithcertainnewproductsandservicesoutlinedintheagreementwouldapplytowardstheadditionalpurchases asshownbelow

AnticipatedNetNewServicesfromAT T 30Year1Year2Year3Year4Year5TotalTRCCredit

InternetServices 50000 50000 50000 50000 50000 250000 75000311Services 32000 32000 32000 32000 32000 160000 48000UMTSCards 27000 27000 27000 27000 27000 135000 40500CingularServices 175000 175000 175000 175000 175000 875000 262500911Services 50000 50000 50000 50000 50000 250000 75000VoIP 350000 350000 350000 350000 350000 1750000 525000

Total 1026000

Thebuildoutofwirelesssystemisestimatedto takeapproximately18months AT Twillfirstconstructapilotprogramtotestthesystem whichislargelydependentupontechnologywhichisfairlynewandrapidlychanging Atwomileareahasbeenidentifiedforsuchpilot boundedbyHighway91 MadisonStreet AdamsStreetandVictoria AT TandtheCitywilltestthefeefreeinternetservice aswellasthepublicsafetyservices ThesystemwillbeconstructedbyattachingwirelessdevicestoCityCobralightpoles Suchdeviceswillnotbeattachedtoanydecorativestreetlamps

Becausethisnetworkisbaseduponnewtechnologyandarapidlychangingindustry certainoperationaladjustmentswillneedto bemadeoverthefiveyear termoftheagreement asdescribedintheagreements TheCityandAT Twilleachcommittoidentifyingandauthorizingprojectmanagerstomakesuchdecisions andauthorizationhasbeenrequestedtodesignatetheCitysChiefInformationOfficertomanageimplementation

FISCALIMPACT

IfCouncilapprovesthisitem itisestimatedthattheCitywouldexpendatotalof 4MfornewproductsandservicesfromAT Tinaccordancewithdepartments commitmentsasoutlinedaboveforWiFiservices Internetservices 311services UMTScards Cingularservices 911services VoiceoverInternetProtocol VOIP etc overthefiveyeartermoftheAgreementThisestimatemayvarybaseduponthesuccessofthenetworkforPublicSafetyServices

TheCityisalsoprovidingstreetlights trafficsignals cityfacilitiesandassociatedpowertoAT Tfor5yearsasaninkindcontributiontotheCitywidewirelessnetwork TheCity throughitsgeneralfund willcompensatethe RiversidePublicUtilitiesDepartmentforsuchuse whichisestimatedtobeanapproximateannualcostof 54000 Furthermore permitfeesassociatedwiththebuildoutofthenetworkwillalso beprovidedasaninkindcontribution

NoadjustmenttoFY0607adoptedbudgetisnecessary atthistimetoexecutethisagreementandtobeginimplementation AnyfuturepurchaseofpremiumservicesfromAT Tinaccordancewithdepartments commitmentswillbedoneinaccordancewithCitypoliciesandguidelines ThesecostswilleitherbeincludedinfuturebudgetsapprovedbyCouncilorwillbebroughttoCouncilforapprovalasseparateitems

ALTERNATIVES

Deferimplementationofthisinitiative anddirectfurtherreviewbystaff

Preparedby SteveReneker ChiefInformationOfficerCertifiedastoavailabilityoffunds PaulC Sundeen AssistantCityManagerCFOTreasurerApprovedby ThomasM DeSantis AssistantCityManagerforBradleyJ Hudson CityManager

Approvedastoform GregoryP Priamos CityAttorney

Attachment WirelessBroadbandServiceAgreementPoleAttachmentandElectricalPowerAgreement

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AT&T - Riverside, CA agreement for citywide WiFi network (2006)

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