ATS Online Marketplace User’s Guide Marketplace...The ATS Online Marketplace was designed for you...
Transcript of ATS Online Marketplace User’s Guide Marketplace...The ATS Online Marketplace was designed for you...
ATS Online Marketplace
User’s Guide VERSION: 2018.46.9795
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TABLE OF CONTENTS
Introduction ....................................................................................................................................................................... 7
Online Marketplace Management Customer Records .................................................................................................. 8
Store Manager ........................................................................................................... 8
Anonymous Record ..................................................................................................... 9
General Lookup/Validation Tables ................................................................................................................................ 10
Table: Access_Keywords .............................................................................................. 11
Table: Batch_Settings ................................................................................................. 14
Table: Coupon_Categories ............................................................................................ 18
Table: Coupon_Status ................................................................................................. 18
Table: Coupon_Type ................................................................................................... 18
Table: Dues_Rollup .................................................................................................... 20
Table: Passkey_Events ................................................................................................ 22
Table: Passkey_Settings ............................................................................................... 24
Tables: Store_Admin_Payment_Options ............................................................................ 25
Table: Store_Best_Seller_Exclude .................................................................................... 26
Table: Store_Donation_VOLProductCodes .......................................................................... 27
Table: Store_Dues_Categories_Addl ................................................................................. 28
Table: Store_Dues_Category_Descriptn (sic)...................................................................... 29
Table: Store_Dues_Category_Sort_Order ........................................................................... 30
Store_Dues_Kits ........................................................................................................ 31
Tables: Electronic Documents ........................................................................................ 34
Table: Store_Event_Categories_Addl ................................................................................ 45
Table: Store_Event_Function_Prefixes .............................................................................. 52
Table: Store_Event_Function_Prereq ................................................................................ 52
Table: Store_Event_Function_Resources ........................................................................... 52
Table: Store_Event_Guest_Badge_Fields ........................................................................... 53
Table: Store_Event_Meeting_Resources ............................................................................ 53
Table: Store_Event_Reg_Authorization ............................................................................. 54
Table: Event_Reg_Sp – iMIS 10.x Only ............................................................................. 59
Table: Store_Event_Timezone_Override ........................................................................... 59
Table: Store_Featured_Events ....................................................................................... 60
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Table: Store_Fundraising_Appeals ................................................................................... 61
Table: Store_Fundraising_Mappings ................................................................................. 62
Table: Store_Fundraising_Options ................................................................................... 63
Table: Store_Kit_Events ............................................................................................... 64
Table: Store_Long_Titles .............................................................................................. 65
Table: Store_Member_Type_Description .......................................................................... 66
Table: Store_Member_Type_Sort_Order ............................................................................ 66
Table: Store_Product_Categories .................................................................................... 68
Table: Store_Product_Categories_Addl.............................................................................. 70
Table: Store_Product_Purchase_Filters ............................................................................. 70
Table: Store_Product_SP_Pricing .................................................................................... 71
Table: Store_Receipt_Subject_Lines ................................................................................ 72
Table: Store_Registration_Validation ................................................................................ 74
Table: Store_Search_Keyword_Exclude ............................................................................. 77
Table: Store_Settings .................................................................................................. 78
Table: Store_Shipping_Methods .................................................................................... 121
Table: Store_Specials ................................................................................................ 122
Table: Store_Specials_Events ...................................................................................... 123
Table: Store_Tax_Auth .............................................................................................. 124
Table: Store_Unbilled_Dues ....................................................................................... 125
Table: Store_Warehouses .......................................................................................... 126
Tables: Cross-sell, Substitute, Up-sell ............................................................................ 127
User-defined Windows – Field Overview ................................................................................................................... 129
ATS_Checkout_Windows Tab ....................................................................................... 130
ATS_Dues Tab ........................................................................................................ 133
ATS_Payment_Options .............................................................................................. 140
ATS_Shopping_Cart Tab ............................................................................................ 142
Coupon Tab ........................................................................................................... 143
Product Review Tab .................................................................................................. 155
Product Review Comment Tab ..................................................................................... 157
Activity Setup ................................................................................................................................................................ 158
SHIPPING ............................................................................................................ 166
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Setup in AR/Cash .......................................................................................................................................................... 169
Credit Card Types .................................................................................................... 169
Batch Control ......................................................................................................... 170
Terms .................................................................................................................. 170
PayPal Express Setup ................................................................................................ 171
PayPal TeleCheck Setup ............................................................................................. 175
Staff Only Payment Options ........................................................................................ 176
Blue Pay Payment Gateway ........................................................................................ 177
Setup in Orders ............................................................................................................................................................. 179
Where Product Information Displays .............................................................................. 179
Freight by Weight - United States Shipping Setup ............................................................... 180
Multi-Warehousing ................................................................................................... 181
Shipping Tracking .................................................................................................... 181
Stored-Procedure Pricing for Products ............................................................................. 181
Purchase Orders ...................................................................................................... 182
PDF Watermarking & Security ...................................................................................... 183
Newest Items ......................................................................................................... 185
Web Categories ...................................................................................................... 186
How Products are Displayed ........................................................................................ 189
Order Processing in iMIS ............................................................................................ 189
Real-time United States Postal Service Freight Pricing (Add-on Module) ............................................................ 190
Setup the Shipping General Lookup Tables ....................................................................... 191
Setup in Events ............................................................................................................................................................. 194
Event Functions ...................................................................................................... 194
REG_ Functions .......................................................................................................................................................... 194
Event Question Manager ............................................................................................ 203
Event Description Display ........................................................................................... 205
Event Image Display ................................................................................................. 205
Event Resource Web Display ....................................................................................... 205
Displaying Speaker Information .................................................................................... 214
Guest Functions ...................................................................................................... 218
Guest Badges ......................................................................................................... 219
Register Someone Else Functionality .............................................................................. 221
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Edit Registration – iMIS 20.1.X.X and higher only ............................................................... 225
Other Information – Event Setup .................................................................................. 227
Schedule of Events Listing .......................................................................................... 227
Event Registrant Class Determination in iMIS 15 ................................................................ 229
Event Stored Procedure Pricing .................................................................................... 230
Add to Calendar Functionality ...................................................................................... 232
Confirmation Letter System ......................................................................................... 233
Setup in Dues ................................................................................................................................................................ 242
Join ..................................................................................................................... 243
Renewal ............................................................................................................... 245
Chapters ............................................................................................................... 246
Company Dues/Pay Someone Else’ Dues ......................................................................... 247
Subscriptions .......................................................................................................... 250
Non-eligible ........................................................................................................... 252
Settings ................................................................................................................ 253
Cart Behavior ......................................................................................................... 256
Renewal Logic ........................................................................................................ 256
Dues Product Sorting ................................................................................................ 256
Long Titles for Member Type and Category ...................................................................... 257
List Billing ............................................................................................................. 258
enSYNC Online AutoDraft ........................................................................................... 259
Donations ....................................................................................................................................................................... 267
VOL Dues Product Setup ............................................................................................ 268
Fund Raising Product Setup ........................................................................................ 269
Donation Page ........................................................................................................ 270
Online Marketplace Behavior ...................................................................................................................................... 271
Responsive Design ................................................................................................... 271
Use Parent Company Pricing ........................................................................................ 271
Staff Email Notifications ............................................................................................. 272
Your Price ............................................................................................................. 273
Personal Coupons .................................................................................................... 275
Searching in the Online Marketplace ......................................................................................................................... 278
Searching Products in the Marketplace ............................................................................ 278
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Searching Events in the Marketplace .............................................................................. 278
Search Results Display Control ..................................................................................... 278
Tag Cloud ............................................................................................................. 279
Auto-Searching ....................................................................................................... 282
How Images Work ........................................................................................................................................................ 283
Immediate Add to cart ................................................................................................................................................. 283
Source Codes ................................................................................................................................................................. 285
Google Analytics eCommerce Tags ............................................................................................................................ 286
Testing your Marketplace Setup ................................................................................................................................. 288
Things to know about iMIS Web transactions .......................................................................................................... 288
Credit Card Processing ................................................................................................................................................. 289
Standard Processing ................................................................................................. 289
Other Factors ......................................................................................................... 289
Troubleshooting ...................................................................................................... 290
Flowchart of Credit Card Process ................................................................................... 290
iMIS User Security Levels ............................................................................................................................................ 292
iMIS 15 & 20 .......................................................................................................... 292
iMIS 10 ................................................................................................................ 294
Modules ................................................................................................................ 295
User-Defined Tables ..................................................................................................................................................... 296
User-defined table names ........................................................................................... 296
User Defined Table: ATS_Checkout_Windows ................................................................... 297
User Defined Table: ATS_Dues ..................................................................................... 298
User Defined Table: ATS_Payment_Options ...................................................................... 302
User Defined Table: ATS_Shopping_Cart ......................................................................... 304
User Defined Table: Coupons ....................................................................................... 308
User Defined Table: Product_ReviewComment.................................................................. 310
User Defined Table: Product_Reviews ............................................................................ 311
User-Defined Windows (Tabs) .................................................................................................................................... 312
SQL Server Setup .......................................................................................................................................................... 316
Creating the First Stored Procedure ............................................................................... 316
Create the Second Stored Procedure .............................................................................. 318
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SQL Server Jobs ...................................................................................................... 320
SQL Server Tables.................................................................................................... 323
iBO Performance ........................................................................................................................................................... 328
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INTRODUCTION
The ATS Online Marketplace was designed for you to give your organization’s customers an all-in-one online
experience to pay dues, register for events, order products and give donations. The Online Marketplace uses
iMIS setup to process these different types of transactions so it is important that all aspects of each module
use the iMIS desktop setup. For example, shipping and handling on orders is based on how your freight
settings are set in iMIS. It is important to keep this in mind during your implementation process and testing.
This document is a guide to help you setup the ATS Online Marketplace for iMIS. This manual will cover setting
up the general lookup tables, user-defined tables, user-defined windows, activity types and the custom SQL
Server configuration needed by the web store to run correctly. In addition, there are sections for each module
and tips for optimizing use of the Marketplace via your iMIS setup.
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ONLINE MARKETPLACE MANAGEMENT CUSTOMER RECORDS
The Online Marketplace will use a couple of records in your customer database for managing different
processes. You will need to make a note of each of their ID numbers.
Store Manager
This record will be used to manage coupons and dues settings. Many organizations use their MANAGER record
in iMIS for this since it will never be deleted from iMIS and is a Full User account. Make a note of this ID
number; it will be entered as a setting in the Store_Settings general lookup table.
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Anonymous Record
This record will be used for calculating nonmember prices in the Marketplace before a customer logs in.
Create a new Customer record as a nonmember and note the ID number. This ID will be entered in the
Store_Settings general lookup table. This record must have an address; if it doesn’t, the Online Marketplace
may not be able to calculate freight and your customers would get an error message. We recommend you use
your organization address on this record. Do not use this ID for any testing or access once setup and set in
the Store_Settings table. Do not link this record to a parent/company record as it could show the ‘Register
Someone Else’ button before someone logs in.
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GENERAL LOOKUP/VALIDATION TABLES
To add a new general lookup table, open iMIS desktop and log in as a manager (or another login with access
to Set Up Tables in Customers). Then, go to Customers>>Set up tables>>General lookup/validation
You will see a drop-down list containing all the general lookup tables being used by iMIS. To add a new table
scroll to the bottom of the drop down list and click the “(New Table)” entry. You will then be asked to enter a
new table type, which is essentially the table name. A list of the table names that we will be adding follows.
Each of the general lookup tables has data associated with it that will also need to be entered manually. To aid
you with this process, screenshots of each lookup table and the data it contains follow. You will see that many
of these tables contain two columns for the data. The first column shows the “Code” data, and the second
column shows the “Description” data. If no second column exists, then only the “Code” data will be entered.
To enter an item into the general lookup table:
1. Click New
2. Fill out both the “Code” and “Description” fields for each field and then click enter (or Save).
3. Once all the data items have been entered into the table be sure to click the save button in the lower
right hand corner to save the changes to the database.
The data required for each table are shown in the screenshots below. Missing data and any additional
information pertinent to the table can be found after each table, when necessary.
By default ATS will install the two required General Lookup tables: Batch_Settings and Store_Settings.
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Table: Access_Keywords
This standard iMIS table may already
exist and contain some entries. If the
table doesn’t exist you can create it and
add the following entries:
CODE Description
(values)
What it does
ATSSTOREADMIN Access to Online
Marketplace Admin
Portal
Gives any user with this access keyword access to the
administrative portal for the Online Marketplace. The
administrative portal URL is http://YourURL/store/admin
MNGR Store Manager Used to set restrictions for the Online Marketplace user-defined
tables (i.e. Coupons) and activities (i.e. Promotions).
Users that do not have the ATSSTOREADMIN access keyword set on their user credentials will receive a ‘not
authorized’ message when trying to enter the administrative portal.
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ASSIGNING ACCESS KEYWORDS
For iMIS 15 Users
1. Find the record you want to assign
an Access Keyword to in
Customers
2. Then click the User Credentials
button
3. Expand the Staff Access section
4. Click on the Select link next to
Access Keywords
5. Next check the box to select the
MNGR access keyword, click Ok,
then Save.
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For iMIS 10 Users
1. Go to File>>System Setup.
2. Next click the “User Passwords”
button on the right hand side, which
will open the “User Passwords”
window.
3. On the “User Passwords” window
there is a list of current users on
the left side; from this list select
the user(s) that will be managing
the coupons and gift cards.
4. Once the user is selected, click the
“Edit” button at the top of the
window.
5. Next click the search button,
opposite “Access Keywords,” near
the bottom of the window.
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6. The “ACCESS_KEYWORDS”
window will appear.
7. In this window double-click the
“MNGR Store Manager” option so
that it appears in the “Selected”
column as shown.
8. Once set, click the “OK” button
9. Then click the “Save” button in
the “User Passwords” window to
save your changes.
Table: Batch_Settings
This table is used to tell the Marketplace
how to create and use batches. The order of logic
that the Online Marketplace uses when creating
batches is:
1. Batch Date
a. Batch Early/Late
2. Batch Cash Account
3. Batch Description
4. If registration – Is EventSeparateBatch set to
True
5. Is Operator-Assigned Batch Numbers turned
on in iMIS – that use batch Mask
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CODE Description (values) What it does
BATCHCASHACCOUNTAMEX Name of your cash account to be
used in an American Express batch.
(AMEX)
Selects desired cash account for this
type of transaction.
BATCHCASHACCOUNTCASH Name of your cash account to be
used in a cash batch. (Cash)
Selects desired cash account for this
type of transaction.
BATCHCASHACCOUNTCHEC
K
Name of your cash account to be
used in a check batch. (Cash)
Selects desired cash account for this
type of transaction.
BATCHCASHACCOUNTDINE
RS
Name of your cash account to be
used in a Diners Club batch.
(DINERS)
Selects desired cash account for this
type of transaction.
BATCHCASHACCOUNTDISC Name of your cash account to be
used in a Discover batch. (DISC)
Selects desired cash account for this
type of transaction.
BATCHCASHACCOUNTMC Name of your cash account to be
used in a MasterCard batch. (MC)
Selects desired cash account for this
type of transaction.
BATCHCASHACCOUNTPO Name of your cash account to be
used in a Purchase Order batch.
(Visa)
Selects desired cash account for this
type of transaction.
BATCHCASHACCOUNTVISA Name of your cash account to be
used in a Visa batch
Selects desired cash account for this
type of transaction. NOTE – You may
want your Visa, MC and Discover to use
the same cash account (i.e. VISA) if
that’s how you balance that now.
CARDTYPEAMEX Enter the code you use for
American Express in iMIS (AMEX)
Determines what code will be entered
as the payment type for American
Express.
CARDTYPEDINERS Enter the code you use for Diners
Club in iMIS (DINERS)
Determines what code will be entered
as the payment type for Diners Club.
CARDTYPEDISC Enter the code you use for
Discover in iMIS (DISC)
Determines what code will be entered
as the payment type for Discover.
CARDTYPEMC Enter the code you use for
MasterCard in iMIS (MC)
Determines what code will be entered
as the payment type for MasterCard.
CARDTYPEVISA Enter the code you use for Visa in
iMIS (VISA)
Determines what code will be entered
as the payment type for Visa.
CASHACCOUNTAMEX Name of your Cash Account for
American Express
Code for Cash Account must contain
AMEX.
CASHACCOUNTCASH Name of your Cash Account for
Cash
CASHACCOUNTCHECK Name of your Cash Account for
Checks
This is for saving check payments in
iMIS. It cannot be used for ACH
processing as you cannot mark it as a
“credit card” type of cash account.
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CODE Description (values) What it does
CASHACCOUNTCHECKPROC
ESSOR
Name of your Cash Account for
CHECK Processing (ACH)
This cash account needs to be a “credit
card” type to allow you to process ACH
transactions through iMIS.
CASHACCOUNTDEFAULT Name of your Default Cash Account This must be a cash Cash Account
CASHACCOUNTDINERS Name of your Cash Account for
Diners Club
Code for Cash Account must contain
DINERS.
CASHACCOUNTDISC Name of your Cash Account for
Discover
Code for Cash Account must contain
DISC.
CASHACCOUNTMC Name of your Cash Account for
MasterCard
Code for Cash Account must contain
MC.
CASHACCOUNTPO Name of your Cash Account for
Purchase Orders
CASHACCOUNTVISA Name of your Cash Account for
Visa
Code for Cash Account must contain
VISA.
DUESDESCRIPTION Description for Dues Batches
(DUES)
Determines what the description of
dues batches will be.
DUESMASK Date mask for dues batch –
suggested is YYMMDD
Valid masks are:
• YYMMDD
• MMDDYY
• MMDD
When using operator-assigned batches
in iMIS this is the mask that is used to
create the name of the batch.
EVENTSDESCRIPTION Description for Event Batches
(EVENT)
Determines what the description of
event batches will be.
EVENTSMASK Date mask for event batch –
suggested is YYMMDD
Valid masks are:
• YYMMDD
• MMDDYY
• MMDD
When using operator-assigned batches
in iMIS this is the mask that is used to
create the name of the batch.
EVENTSEPARATEBATCH True/False True – Event registrations will be kept
in a separate batch for each event.
False – Registrations will be kept in
one events batch.
FUNDRAISINGDESCRIPTIO
N
Description for Donation Batches
(EVENT)
Determines what the description of
donation batches will be.
FUNDRAISINGMASK Date mask for donation batch –
suggested is YYMMDD
Valid masks are:
• YYMMDD
When using operator-assigned batches
in iMIS this is the mask that is used to
create the name of the batch.
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CODE Description (values) What it does
• MMDDYY
• MMDD
ORDERSDESCRIPTION Description for Order Batches
(EVENT)
Determines what the description of
order batches will be.
ORDERSMASK Date mask for order batch –
suggested is YYMMDD
Valid masks are:
• YYMMDD
• MMDDYY
• MMDD
When using operator-assigned batches
in iMIS this is the mask that is used to
create the name of the batch.
PAYFLOWPROTIMEZONEOF
FSET
Defines the number of hours
before or after midnight you want
the transactions to cutover to the
next day or stay behind a day to
coordinate with your settlement
times with PayPal. Valid values can
be positive or negative. For no
offset use 0:00.
For example, -3:00 meaning that at
9:00 pm of the local server it will cut
over.
The value should be in the format of
HH:MM.
ROLLDESCRIPTIONAFTER Label for batch descriptions based
on PayPal rollover time
(LATE)
This will help you determine if the
transaction was entered before the
rollover time or after.
ROLLDESCRIPTIONBEFORE Label for batch descriptions based
on PayPal rollover time
(EARLY)
This will help you determine if the
transaction was entered before the
rollover time or after.
ROLLOVERTIME Time of day on your server that
batches will switch from early to
late. For no rollover use 23:59.
The value should be in the format of
HH:MM.
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Table: Coupon_Categories
This table contains a list of item types that a coupon may be applied to.
Available coupon categories include:
• Dues – Use for applying a coupon to dues products
• Events – Use for applying a coupon to event functions
• Freight – Use for applying a coupon to freight charges only
• Handling – Use for applying a coupon to handling fees
• Orders – Use for applying a coupon to order products
• Shipping – Use for applying a coupon to freight and handling fees
• Sub – Use for applying a coupon to subscription products only
• Coupon categories can be combined to create multi-category coupons. Do not add SHIPPING in
conjunction with FREIGHT and/or HANDLING coupons.
Table: Coupon_Status
This table lists the valid status
types for a coupon.
Table: Coupon_Type
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This table lists the discount
types that are available for
coupons.
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Table: Dues_Rollup
This table is used to combine multiple dues items into a single dues item to be displayed on the Dues
Summary page, in the shopping cart, and on the receipt. The code field should contain the product code of the
billing product to display in place of the dues items, and the description field should contain a comma
separated list of the dues items that relate to that particular product code. See the Setup in Dues section for
full information about setting dues for the Online Marketplace.
This table will also allow you to use the iMIS wildcard feature. For example, if you want any Chapter product
to be included you would enter CHAPT/*.
Dues Summary Page
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Shopping cart showing one product with full amount for all kit items:
Dues receipt showing only one item:
Products paid:
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Table: Passkey_Events
This table stores the event codes that will use Passkey functionality.
This lookup table is the link between events in iMIS and “events” in Passkey. After creating this table you
must click the “New” button and add a record for every Passkey event for which your iMIS users can register.
• CODE: The iMIS Event Code (e.g., 2014ANNUAL).
• Description:
o Two Parameters: You will want to use two parameters if everyone that registers through iMIS
will get the same PassKey eventCode. A PassKey event code is a unique ID which identifies an
Attendee Type configured for a specific event in GroupMAX. This unique “sub-block” is often
used to group sets of attendees, for example, General Attendee, VIP, Staff, or Exhibitor.
▪ Example: EVENTID|EVENTCODE (139992|RTEATT0116)
Code Description
iMIS Event Code iMIS Code for Conference or Event
Example: DMAANNUAL
Description Corresponding Passkey Event ID
This consists of either 2 or 3 parameters
EVENTID|EVENTCODE
OR
EVENTID|EVENTCODE|SQLVIEWNAME
* EVENTID This is a unique code for a specific event, for example the Jones Wedding would have a single event ID
* EVENTCODE This is a unique id for the Attendee Type within the Event. This can be used for General Attendees, VI
P, Staff, etc.
* SQLVIEWNAME is the name of a SQL view in your iMIS database that contains information about the eventcode
that each person can register for.
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o Three Parameters: If you wish to specify a different eventCode for different ID numbers then
you will use the three parameter solution.
▪ Example: EVENTID|EVENTCODE|SQLVIEWNAME
(139992|RTEATT0116|vwAnnualPassKey)
▪ In this situation the EVENTID is the event ID while EVENTCODE is the DEFAULT
EventCode for all registrants that are not in the SQLVIEWNAME. The SQLVIEWNAME is
the name of a SQL view in your iMIS database that contains information about the
eventcode that each person can register for. If the person is not in the view, they will
get the default EVENTCODE.
▪ The SQL view must contain the following fields:
• ID - iMIS ID number
• EVENTCODE - PassKey EVENTCODE for this individual
• For example, to create a view of all people who have ever been the president of
a committee, you could create a view like this:
o Create view vwAnnualPassKey as select NAME.ID,'VIP' as EVENTCODE fro
m name, activity where name.id = activity.id and activity.activity_type = '
COMMITTEE' AND ACTION_CODES = 'P'
• If this is used with the three parameter option, then only people who are
included in this view will get the EventCode in the view. All others will get the
default EventCode setup as the second parameter in the pipe-delimited list.
Each ID number should be in the view only once.
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Table: Passkey_Settings
This table is used to store the settings for your Passkey account.
Code Description
API_URL URL of the PassKey API provided by PassKey
Testing: https://training-api.passkey.com
Production: https://api.passkey.com
DESTINATION Value must be “02”
MODE Value must be “S”
NOT_AUTHORIZED_URL This is a URL to which a person will be redirected if they have not
registered for the event but visits the PassKeyDirect URL.
Example: https://www.abc.com/PleaseRegisterFirst
OPERATION Must be “CreateBridgeAndRedirectResWeb”
PARTNER_ID This is a unique number assigned by Passkey to each third party organization with a certified RegLink Open API integration and identifies the system to GroupMAX.
PASSWORD Password associated with API Username
USERNAME Username assigned by Passkey that has been granted API access
VERSION Passkey message version (i.e. 4.00.02)
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Tables: Store_Admin_Payment_Options
This table is used to identify the cash accounts available for the staff-only payment functionality. Entries in
this table are the cash accounts (case sensitive) that you want available for staff-only payments. See the
Staff Only Payment Options section for more information.
NOTE: Cash accounts listed in this table MUST be Cash cash accounts and not Credit Card cash accounts.
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Table: Store_Best_Seller_Exclude
This table is used to exclude items from the best sellers list. If there are any products that you do not want to
show up as a best seller, then enter the product code for that product in “Code” field and add the item to the
table. These are products from the Orders module in iMIS.
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Table: Store_Donation_VOLProductCodes
This table is not required and interacts with the donations page only (donation.aspx). Any voluntary (VOL)
dues product listed in this table will display on the donation.aspx page. Products must be set to ‘Accept
Payments on the Web’. Additionally, the Pay Priority field on the product controls the sort order of the
products on the page.
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Table: Store_Dues_Categories_Addl
This table is used to create links to your dues/subscription processes. The subscriptions.aspx page must
include the product code as this page is designed to present one specific subscription item for subscribing to.
Example
~/subscription.aspx?id=JOUR would take a customer to the page to subscribe to the JOUR product.
~/dueslistbill.aspx take a customer to the list bill dues page.
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Table: Store_Dues_Category_Descriptn (sic)
This table is used to display a long description for billing category (Name.CATEGORY). Code is the code of
the category from the Category general lookup table and the description is the long description you want to
display.
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Table: Store_Dues_Category_Sort_Order
This table is used to control the sort order of categories in the dues join/renewal wizard. The code is the
Billing Category code and the Description is a number that designates sort order. Categories without an entry
will be sorted alphabetically.
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Store_Dues_Kits
This table allows you to kit a group of dues products in the dues wizard (dues.aspx). Unlike the Dues_Rollup
table that only combines, or rolls up, products for display on receipts, in the dues summary and in the
shopping cart, this will display the combined products as one product in the dues wizard. The Code in this
table is the dues/subscription product the person will be joining or renewing and the Description will be a
comma-delimited list of the product(s) that will be included in the price. See the Setup in Dues section for full
information about setting up dues for the Online Marketplace.
The end result is that all of the dues/subscription items are added to the person’s record and paid.
Products must be listed as they exist in the Product table.
All dues/subscription products are the product code with the exception of Chapter products that include the product type (CHAPT/DALLAS).
Each item must be selected in the billing cycle in iMIS.
Only kits for join/renew are supported (dues.aspx not subscriptions.aspx).
Nested kits (kits within kits are not currently supported).
Voluntary dues products (VOL) are not allowed in kits.
Kits may not contain products or event functions. They can only contain dues- related items.
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EXAMPLE:
Dues renewal process showing main kit item with amounts combined for all products in dues kit:
Billing tab in iMIS after payment:
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Payment in iMIS:
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Tables: Electronic Documents
This section explains how to setup electronic content including download link text and the number of days a
product is accessible. Event registrations can also include a link for registrants to view event-specific pages.
TABLE: STORE_ETYPES
This table is used to categorize the different types of electronic products to be sold in the web store. The
legacy (prior to April 2013) setup only had one item in this table, with a code of “Electronic Documents” and a
description of “STORE_INTERNAL.” Now, you don’t need to use the STORE_INTERNAL table but can create
your own custom tables. The Code explains the grouping of files and the description contains the name of
another general lookup table that contains the product codes of the electronic products associated with that
particular electronic products category.
TABLE: STORE_ETYPES_CLICK_DESCRIPTION
This table will allow you to control the link description when someone is accessing different types of electronic
content. For example, you may have PDF files that ‘Click to Download’ is the appropriate message but you
might also have links to LMS links where you may want to see ‘Click here to take your course’.
TABLE: STORE_ETYPES_EXPIRATION_DAYS
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This table allows you to override the number of days a type of electronic content is available. The system
default is located in the Store_Settings table called ConfigVaultExpirationDays. If this table does not exist, that
setting will be used for all electronic content. To set no limit on the number of days enter 0 (zero) in the
Description field.
TABLE: STORE_XXXX
The XXXX in the table name will be name of the table(s) that exist in STORE_ETYPES. These tables contain
the product code(s) and URL to each product. When adding items to these tables, be sure to enter the
product code into the Code field and use the securefile.aspx logic as shown to the right in the Description to
ensure the person purchased the product. In the path, the LOC is the location identified in the
ConfigVaultRootPath entry in the STORE_SETTINGS table. Subfolders are allowable and can be appended in
the path above.
The items added to these tables will be unique for each installation, based on which products are considered
electronic, and do not need to match the examples shown.
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PRODUCT EXAMPLE
In this example product V101 was purchased and shows the link verbiage and time left to view:
EVENT EXAMPLE
An event code/function code can also be entered into these tables to display a link for event registrants.
You might have a web page with a webcast you want them to view prior to the event or materials to
download. The event functionality does not use the securefile.aspx functionality.
The gen table with the link to the event information needs to include the event code and function code.
For example SIMPLE18/REG_MAIN is used in the example below.
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HTTP/HTTPS
If your links are https you will need to make an edit to the appSetting.config file: <add
key=”RequireSecureSSL” value=”on”/>
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ELECTRONIC DOCUMENT TYPES
To have your web server display electronic documents your web server must have the proper MIME Types
setup in IIS. Many are preconfigured by Microsoft but some require the addition of the MIME Type in IIS.
Following are examples of the MIME Type for ePub and Mobi files.
o .epub application/epub+zip
o .mobi application/x-mobipocket-ebook
1. To open IIS in Windows Server 2008R2, click “Start” >> “Administrative Tools” >> “Internet Information
Services (IIS) Manager”
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2. Inside of that window double-click “MIME types”.
3. To add a new MIME type, right-click somewhere in the center pane and click “Add…”. Alternatively you can
click the “Add…” link in the right-hand pane.
4. Enter the file extension and the MIME type in the
appropriate fields and click “OK”.
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FILE SIZE CONSIDERATION
IIS has limitations on the file size and depends on your specific server settings. Please review the
screenshot below and set the maximum to be larger than your largest file for download.
SETTING UP READ PERMISSIONS ON A FOLDER OF DOWNLOADABLE DOCUMENTS
Setting the folder in the STORE_SETTINGS general lookup table
The General Lookup Table has an entry in the STORE_SETTINGS called CONFIGVAULTROOTPATH. The
description is the folder location in edocs (e.g., d:\edocs\)
Setting permissions on the folder
Once the folder location is identified you need to give the ATS Online Marketplace permissions to access
that folder. Access to the folder is best given by giving the application pool that runs the ATS Online
Marketplace permission to access the folder.
This step requires you to identify the name of the application pool that where the ATS Online Marketplace is
running. In the example below it is in the application pool called ATS_Store
ApplicationPoolIdentity is actually the best practice to use in IIS7. It is a dynamically created, unprivelaged
account. To add file system security for a particular application pool see IIS.net's "Application Pool
Identities". The quick version:
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If you application pool is named "ATS_Store" (just replace this text below if it is named differently)
1. Open Windows Explorer
2. Select a file or directory.
3. Right click the file and select "Properties"
4. Select the "Security" tab
5. Click the "Edit" and then "Add" button
6. Click the "Locations" button and make sure you select the local machine. (Not the Windows domain if
the server belongs to one.)
7. Enter "IIS AppPool\ATS_Store" in the "Enter the object names to select:" text box. (Don't forget to
change "ATS_Store" here to whatever you named your application pool.)
8. Click the "Check Names" button and click "OK".
9. Click the “Apply” button.
10. Click the “OK” button.
Here are the steps with screen shots.
1. Open Windows Explorer
2. Select a file or directory.
3. Right click the file and select "Properties"
4. Select the "Security" tab
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5. Click the "Edit" and then "Add" button
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6. Click the "Locations" button and make sure you select the local machine. (Not the Windows domain if
the server belongs to one.)
7. Enter "IIS AppPool\ATS_Store" in the "Enter the object names to select:" text box. (Don't forget to
change "ATS_Store" here to whatever you named your application pool.)
8. Click the "Check Names" button and click "OK".
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9. Click the “Apply” button.
10. Click the “OK” button.
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Table: Store_Event_Categories_Addl
This table will display the links in the
Events section in the right gutter above
the Products. It can be turned on or off in
the STORE_SETTINGS table and the
header can be changed. The following
STORE_SETTINGS help manage those
settings: LblEventCategories,
ShowCalendarView and
ShowEventCategoriesList.
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EVENT LINKS
There are 3 different views you can direct customers to using an event link:
• Brief Listing • Schedule Listing • Calendar Listing
Additionally, any meetings in the CONFIGSEARCHEXCLUDEEVNETCODES or
CONFIGSEARCHEXCLUDEEVENTTYPES settings in the Store_Settings general lookup table will not show. Using
the parameters listed along with the following filters can help you direct people to different lists of events.
Filter Shows
/searchresults.aspx, /calendarschedule.aspx
and /calendar.aspx
All future events
?EventType=WEB (Appended to the desired
page parameter)
All future events with event type of WEB (or the Event
Type you desire); Can be a comma delimited list
?ExcludeEventType=WEB (Appended to the
desired page parameter)
All future events excluding the event type of WEB (or the
Event Type you desire); Can be a comma delimited list
?EventCode=2012ANNUAL (Appended to the
desired page parameter)
The single event called 2012ANNUAL (use your actual
event code)
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BRIEF LISTING
The parameter used to direct customers to the Brief Listing is /searchresults.aspx.
The Brief Listing directs people to a brief listing of events with a Details button to go to the event detail page.
The amount of detail displayed on this page is controlled by the following Store_Settings:
• ShowEventCoordinatorsBrief
• ShowEventDatesBrief
• ShowEventDescriptionBrief
• ShowEventNotesBrief
• ShowEventPricingBrief
• ShowEventSpeakersBrief
EXAMPLE: ENTRY IN EVENT_CATEGORIES_ADDL
This setting:
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Displays this:
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SCHEDULE LISTING
The parameter used to direct customers to the Schedule Listing is /calendarschedule.aspx. The
ShowCalendarScheduleView Store_Setting must be set to true to enable this page.
The Schedule Listing directs people to a grid view of events showing Event Title, City, State, Begin Date and a
includes Details button to go to the event detail page.
EXAMPLE: ENTRY IN EVENT_CATEGORIES ADDL
This setting:
Displays this:
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CALENDAR LISTING
The parameter used to direct customers to the Calendar Listing is /calendar.aspx. The ShowCalendarView
Store_Setting must be set to true to enable this page. The Calendar Listing will show events in a calendar
view. In addition, you can click on the calendar item and go to the details about the event or hover over the
calendar item and see a pop up of the brief details of the event. When using calendar.aspx the calendar will
forward to the first occurrence of a meeting. If no meetings match the criteria then the current month/date
will be shown.
EXAMPLE: ENTRY IN EVENT_CATEGORIES_ADDL
This setting:
Displays this:
Style Sheet considerations:
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In the calendar view each event is styled so that a different style can be applied to each event type and/or
each event. This means that all webinar events could have a green background while all expositions could
have a background of yellow.
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Table: Store_Event_Function_Prefixes
This table llows for the use of pre-defined
function prefixes to function like ATS
Function Prefixes. The description is a
comma delimited list of your custom
functions that will have the same
functionality as the one in the CODE.
See the ‘Setup in Events’ section of this
document for an explanation of all ATS
Function Prefixes.
Table: Store_Event_Function_Prereq
This table allows you to designate which
function a person must register for
before they can register for that
function. The Code is the function the
person will see if they are registered for
any of the functions in those listed in the
Description field.
Table: Store_Event_Function_Resources
This is a general lookup table that
includes references to meeting resources
for a function to show meeting resources
and control the order of the resources.
See the ‘Event Resource Web Display’
section for details.
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Table: Store_Event_Guest_Badge_Fields
This is a general lookup table that controls what fields are displayed for guest badges and if they can be
edited. See the ‘Guest Badges’ section for details.
Table: Store_Event_Meeting_Resources
This is a general lookup table that
includes references to meeting
resources for the event as a whole. This
will appear at the top of the registration
details page. See the ‘Event Resource
Web Display’ section for details.
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Table: Store_Event_Reg_Authorization
This table gives you
the ability to write a
custom SQL view to
select the pool of
records that the
‘Register Someone
Else’ functionality
uses. By default, the
only people someone
can register someone
else for, is people with the same Company ID in iMIS. Your view must contain the ID number of the person
doing the registering and the ID number of the person they are allowed to register. You have a few different
options:
1. Create an entry with a code of your event code and the name of your view in the Description – this will
be used for only that event.
2. Create an entry with a code of DEFAULT and the name of your view in the Description – this will be the
view used for all events.
3. This feature first looks for an entry of the event code, then it looks for an entry called DEFAULT and if
neither exist it will use the Company ID hierarchy.
EXAMPLE VIEW FOR ANYONE SHARING A COMPANY ID
USE [OnlineMarketplace]
GO
/****** Object: View [dbo].[vwRegisterFromCompany] Script Date: 12/15/2011 10:44:03 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
create view
[dbo].[vwRegisterFromCompany] as
SELECT
NAME.ID,
NAME2.ID AS REGISTRANT
FROM
NAME,
NAME NAME2
WHERE
NAME.STATUS = 'A' AND
NAME.CO_ID = NAME2.CO_ID AND
NAME.CO_ID <> '' AND
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NAME2.STATUS = 'A'
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REGISTER SOMEONE ELSE WITHING A COMPANY TREE
This script will create a view to let anyone within a company tree (up to 5 levels) register anyone at in the
tree:
USE [iMIS20]
GO
/****** Object: View [dbo].[vwTBA_REGISTERSOMEONEELSE] Script Date: 09/12/2014 16:52:02 ******/ SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
CREATE VIEW [dbo].[vwTBA_REGISTERSOMEONEELSE] as SELECT
NAME.ID,
EMPLOYEE.ID AS [REGISTRANT] FROM
NAME, NAME EMPLOYEE,
(
-- This select gets the root id up to 5 levels high SELECT NAME.ID, NAME.CO_ID FROM NAME WHERE NAME.CO_ID <> ''
UNION SELECT NAME.ID, NAME2.CO_ID FROM NAME, NAME NAME2 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID
<> '' UNION
SELECT NAME.ID, NAME3.CO_ID FROM NAME, NAME NAME2, NAME NAME3 WHERE NAME.CO_ID = NAME2.ID AND
NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID <> '' UNION
SELECT NAME.ID, NAME4.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID <> ''
UNION
SELECT NAME.ID, NAME5.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4, NAME NAME5 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID =
NAME4.ID AND NAME5.CO_ID <> '' ) ROOT
WHERE
NAME.ID = ROOT.ID AND NAME.COMPANY_RECORD = 0 AND
NAME.STATUS = 'A' AND EMPLOYEE.CO_ID <> '' AND
EMPLOYEE.CO_ID = ROOT.CO_ID
UNION
SELECT NAME.ID,
EMPLOYEE.ID AS [REGISTRANT]
FROM NAME,
NAME NAME2,
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NAME EMPLOYEE,
(
-- This select gets the root id up to 5 levels high SELECT NAME.ID, NAME.CO_ID FROM NAME WHERE NAME.CO_ID <> ''
UNION SELECT NAME.ID, NAME2.CO_ID FROM NAME, NAME NAME2 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID
<> '' UNION
SELECT NAME.ID, NAME3.CO_ID FROM NAME, NAME NAME2, NAME NAME3 WHERE NAME.CO_ID = NAME2.ID AND
NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID <> '' UNION
SELECT NAME.ID, NAME4.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID <> ''
UNION
SELECT NAME.ID, NAME5.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4, NAME NAME5 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID =
NAME4.ID AND NAME5.CO_ID <> '' ) ROOT
WHERE
NAME.ID = ROOT.ID AND NAME.COMPANY_RECORD = 0 AND
NAME.STATUS = 'A' AND EMPLOYEE.CO_ID <> '' AND
EMPLOYEE.CO_ID = NAME2.ID AND NAME2.CO_ID = ROOT.CO_ID
UNION
SELECT
NAME.ID,
EMPLOYEE.ID AS [REGISTRANT] FROM
NAME, NAME NAME2,
NAME NAME3, NAME EMPLOYEE,
(
-- This select gets the root id up to 5 levels high SELECT NAME.ID, NAME.CO_ID FROM NAME WHERE NAME.CO_ID <> ''
UNION SELECT NAME.ID, NAME2.CO_ID FROM NAME, NAME NAME2 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID
<> ''
UNION SELECT NAME.ID, NAME3.CO_ID FROM NAME, NAME NAME2, NAME NAME3 WHERE NAME.CO_ID = NAME2.ID AND
NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID <> '' UNION
SELECT NAME.ID, NAME4.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4 WHERE NAME.CO_ID =
NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID <> '' UNION
SELECT NAME.ID, NAME5.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4, NAME NAME5 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID =
NAME4.ID AND NAME5.CO_ID <> '' ) ROOT
WHERE
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NAME.ID = ROOT.ID AND
NAME.COMPANY_RECORD = 0 AND
NAME.STATUS = 'A' AND EMPLOYEE.CO_ID <> '' AND
EMPLOYEE.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME2.ID AND
NAME2.CO_ID = ROOT.CO_ID
UNION
SELECT
NAME.ID, EMPLOYEE.ID AS [REGISTRANT]
FROM
NAME, NAME NAME2,
NAME NAME3, NAME NAME4,
NAME EMPLOYEE,
( -- This select gets the root id up to 5 levels high
SELECT NAME.ID, NAME.CO_ID FROM NAME WHERE NAME.CO_ID <> '' UNION
SELECT NAME.ID, NAME2.CO_ID FROM NAME, NAME NAME2 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID <> ''
UNION
SELECT NAME.ID, NAME3.CO_ID FROM NAME, NAME NAME2, NAME NAME3 WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID <> ''
UNION SELECT NAME.ID, NAME4.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4 WHERE NAME.CO_ID =
NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID <> ''
UNION SELECT NAME.ID, NAME5.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4, NAME NAME5 WHERE
NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID = NAME4.ID AND NAME5.CO_ID <> ''
) ROOT WHERE
NAME.ID = ROOT.ID AND
NAME.COMPANY_RECORD = 0 AND NAME.STATUS = 'A' AND
EMPLOYEE.CO_ID <> '' AND EMPLOYEE.CO_ID = NAME4.ID AND
NAME4.CO_ID = NAME3.ID AND
NAME3.CO_ID = NAME2.ID AND NAME2.CO_ID = ROOT.CO_ID
GO
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Table: Event_Reg_Sp – iMIS 10.x Only
This table is used to create stored procedure pricing for events in iMIS 10. The code is the Event Code and
the Description is the name of the stored procedure that will calculate the pricing.
Table: Store_Event_Timezone_Override
This table is used to override the Default Time Zone on Events. The ConfigDefaultEventTimezone entry in the
Store_Settings table will determine your default time zone (usually the location of your organization). In this
table you will enter the Event Code and the time zone for that event to display.
The description of the time zone must match what’s listed in the Time Zone Registry on the server the Online
Marketplace is installed. This can be found under the following registry key:
HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Time Zones.
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Table: Store_Featured_Events
To feature an event you will create a table called Store_Featured_Events where the code is the event code
from iMIS. The event will only be listed until the specified End Date of the meeting, the status is ‘A’ and the
‘Show this Event on Web’ option is turned on.
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Table: Store_Fundraising_Appeals
This is a listing of the Appeal Codes that will be displayed. Appeal codes are listed under Fundraising>>Set up
tables>>Appeals:
NOTE: Each Distribution code must have a Fund, Appeal and Campaign assigned to it in order to
display in the Marketplace.
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Table: Store_Fundraising_Mappings
This optional table will map your donation products to the types of tributes available to that product.
This is how tributes appear on the Donations page:
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Table: Store_Fundraising_Options
This optional table is used to setup the tribute options you want to offer on your donations page. These are
two examples but you can create others.
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Table: Store_Kit_Events
This table is used to combine items from multiple events into a single item to be displayed in the cart, during
checkout, and on the receipt.
The code field should contain the product code of a product you create in Orders under Orders ->>Manage
Inventory to display in place of the event items, and the description field should contain a comma separated
list of the event items (Event Code/Function Code) that make up the combined product code. Your product in
Orders must be marked as a kit and have at least one child product. We recommend a dummy product. Both
must be set to Sell on Web.
You can also include products in your Kit from the Orders module that would then also be included in the kit,
in addition to the events setup here.
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Table: Store_Long_Titles
This table allows you to enter an Event Code, Function Code or Product Code in the Code field and a title that
is too long for the iMIS Title field. The long title will be used in the ATS Online Marketplace in the following
areas:
• Search Results • Event Details
• Product Details • Calendar views
• Featured items, best sellers, people who bought this, upsell/cross sell, recently viewed items.
EXAMPLE OF THE DISPLAY IN THE ONLINE MARKETPLACE:
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Table: Store_Member_Type_Description
This table is used to display a long description for member type (Name.MEMBER_TYPE). Code is the code of
the customer type from the customer type table and the description is the long description you want to
display.
Table: Store_Member_Type_Sort_Order
This table determines the sort order in which member types are displayed during a join or renew. The code is
the customer type code and the description is a number that designates the sort order.
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Table: Store_Product_Categories
This table specifies what product categories to show in the Online Marketplace. When adding items to this
table, be sure to put the iMIS Product Category Code in the Code field and the full category name in the
Description field. A list of product category names can be found in iMIS under the Orders>>Set up
tables>>Product categories. From the Orders module:
1. Set up tables>>Product Categories
2. Include any of the product categories abbreviations under the “Current Categories” label in the
Store_Product_Categories table that you would like to appear in the Online Marketplace.
Note: If an iMIS product has a category that does not appear in this list, it will not appear in the
Online Marketplace. Conversely, products with no category will appear in the Online Marketplace.
This will display on the right side of the Online Marketplace as links for customers to click to access each type
of product.
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WEB CATEGORIES
You can use the iMIS Web Categories functionality in lieu of
using the STORE_PRODUCT_CATEGORIES table. The
ShowProductWebCategoriesLevel entry in the
STORE_SETTINGS table will control how many levels are
displayed. When clicking on an iMIS Web Category from the
right gutter, child products will not be displayed; only Master
Products will display.
You can link directly to Web Categories and the category will
be highlighted and expanded automatically. For example the
link
http://store.atsol.org/store/searchresults.aspx?categoryid=69
displays the category (69) expanded and highlighted by
default.
Web Categories are setup in iMIS under System Setup>>Setup commerce components>>Store home.
1. Plan your categories before you enter them – no sorting option in iMIS
2. Items must be set to Sell on Web (SOW)
3. Must have at least one product linked and set to Sell on Web
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Table: Store_Product_Categories_Addl
This table contains a list of additional items to show in the “Product Categories” section located in the sidebar
of the store. The code field should contain the text for each additional link, while the description field should
contain the relative link path. See the Event Links section of this document for link options.
Table: Store_Product_Purchase_Filters
Allows you to enter a product code and a view associated to filter who can purchase that product. The view
will return the ID numbers that can purchase this product.
Your view must return one column called ID. Here is a very basic sample:
CREATE view [dbo].[vwATSProdPurchaseFilterSample] as select ID from Name where Member_Type = 'M'
GO
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Table: Store_Product_SP_Pricing
This table contains the product code of any Orders product where the price is being calculated by a stored
procedure. The Code is the iMIS Product Code and Description is the name of your custom stored procedure.
Stored procedures can include up to 3 parameters and must be used in this order:
1. Price
2. Reason - stored in the Order_Lines.NOTE field
3. Description - appended to the Order_Lines.DESCRIPTION
For example, you create a stored procedure to give only students a discount on a particular book. You could
use the Order_Lines.NOTE to trigger a Task Centre task.
If you only use one parameter in your stored procedure it will be the price, if you two it will be price and
‘reason’ and if you use three it will be price, ‘reason’, ‘description’.
Example Stored Procedure:
CREATE PROCEDURE [dbo].[sp_HalfMemberPrice_Reason_Description] @PRODUCTCODE VARCHAR(31) AS select price_1 * .5, 'Half_Price', ' (Half Price)' from Product where PRODUCT_CODE = @PRODUCTCODE GO
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Table: Store_Receipt_Subject_Lines
This table is used to control subject lines for receipt and confirmation letter emails.
Code Description
DFLT_EVENT_RECEIPT If confirmations are not enabled, the mask set in the
Description field will be used for the subject on the email
receipt for all events unless an event-type specific entry is
setup in this table.
DFLT_EVENT_CONFIRMATION If confirmations are enabled, the mask set in the
Description field will be used for the subject line on all
event confirmations unless an event-type specific entry is
setup in this table.
DFLT_EVENT_[EVENT_TYPE] This mask will be used for the subject line on all event
confirmations and receipts that match this entry’s event
type code. You can have several entries that match your
event types. Just replace [EVENT_TYPE] with the desired
event type (i.e. WEB, ANN, SEM).
DFLT_DUES_RECEIPT This mask will be used for the subject line on receipts for
products with a product type of DUES.
DFLT_DONATION_RECEIPT This mask will be used for the subject line on receipts for
product types of GIFT or VOL.
DFLT_SUBSCRIPTION_RECEIPT This mask will be used for the subject line on receipts for
product types of SUB.
DFLT_ORDERS_RECEIPT This mask will be used for the subject line on all product
orders.
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Merge Fields Available:
~ST_ID~ - Ship-to ID ~NUM_ITEMS~ - Number of items in order
~BT_ID~ - Bill-to ID ~EVENT_CODE~ - Event code
~ST_FULL_NAME~ - Ship-to Full name ~EVENT_TITLE~ - Event title
~BT_FULL_NAME~ - Bill-to Full name ~EVENT_START_DATE~ - Event start date
~ORDER_NUMBER~ - Order number
Example:
Email receipt:
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Table: Store_Registration_Validation
This table lists events and the name of a stored procedure that will limit registration to that event. This table
is typically used if the other methods of restricting registration (prerequisite functions, conflict coding,
restrictions by registration class and special grouping of functions) cannot be used.
The custom validation will execute when you press the “add to cart” button. At that time the stored procedure
will run and if the stored procedure returns a blank string, the registration will be allowed to be added to the
cart. If the stored procedure returns a non-blank string then the registration will not be added to the cart and
the person will not be able to complete the registration. The message from the stored procedure will be
displayed on the screen.
A general lookup table must be created called STORE_REGISTRATION_VALIDATION. The Code is the iMIS
event code and the Description is the name of a valid stored procedure that will be executed.
The stored procedure needs to be created. It MAY include the following parameters. The system will
automatically check your stored procedure to look for these parameters and if they are included in your stored
procedure, it will send the correct parameters:
ID – ID number of person that is being registered
BT_ID – Bill to ID number of the person that is being registered
EVENTCODE – iMIS Event Code
PRODUCTCODES – This is a pipe delimited “|” string of product codes that the person is trying to
register for. In some cases you can just search the string for the product code you are
looking for and in other situations you can parse it by using a SPLIT function to split
the string into individual parameters
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SAMPLE STORED PROCEDURE
Below is a sample stored procedure that looks to see if the person is trying to register for a function called
XTRA_WELCOME. First it checks to see if the person is trying to register for the function called
XTRA_WELCOME. If so it checks the first name of the person. In this stored procedure only people named
JOHN can register for this function. If the person’s first name in iMIS is John then the stored procedure returns
a blank. If the person is not named John then the validation returns a message.
CREATE PROCEDURE [dbo].[SP_DMAANNUAL_VALIDATION] (@BTID VARCHAR(10), @ID VARCHAR(10), @EVENTCODE VARCHAR(30), @PRODUCTCODES VARCHAR(1000))
AS
BEGIN
SET NOCOUNT ON
-- First split the product codes into a table
DECLARE @separator varchar(1)
SET @separator = '|'
DECLARE @separator_position INT -- This is used to locate each separator character
DECLARE @array_value VARCHAR(1000) -- this holds each array value as it is returned
DECLARE @PRODUCTCODETABLE TABLE (PRODUCT_CODE VARCHAR(50)) -- create a temp table to hold product codes
-- For the loop to work we need an extra separator at the end. We always look to the
-- left of the separator character for each array value
SET @PRODUCTCODES = @PRODUCTCODES + @separator
-- Loop through the string searching for separator characters
WHILE PATINDEX('%' + @separator + '%', @PRODUCTCODES) <> 0
BEGIN
-- patindex matches the a pattern against a string
SELECT @separator_position = PATINDEX('%' + @separator + '%',@PRODUCTCODES)
SELECT @array_value = LEFT(@PRODUCTCODES, @separator_position - 1)
-- This is where you process the values passed.
insert into @PRODUCTCODETABLE select @array_value
-- This replaces what we just processed with and empty string
SELECT @PRODUCTCODES = STUFF(@PRODUCTCODES, 1, @separator_position, '')
END
DECLARE @VALIDATION VARCHAR(1000)
DECLARE @FIRSTNAME VARCHAR(40)
DECLARE @WELCOMRECEPTION VARCHAR(31)
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SET @FIRSTNAME = (SELECT UPPER(NAME.FIRST_NAME) FROM NAME WHERE ID = @ID)
SET @WELCOMRECEPTION = (SELECT PRODUCT_CODE FROM @PRODUCTCODETABLE WHERE PRODUCT_CODE = 'XTRA_WELCOME')
IF @WELCOMRECEPTION <> ''
BEGIN
IF @FIRSTNAME = 'JOHN'
SET @VALIDATION = ''
ELSE
SET @VALIDATION = 'Only people named John can register for the welcome reception!'
END
SELECT @VALIDATION
SET NOCOUNT OFF
END
GO
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Table: Store_Search_Keyword_Exclude
This table contains the list of words to exclude when using the Tag Cloud. Please see the Tag Cloud section
for more information about this feature.
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Table: Store_Settings
A full table explaining each entry follows.
NOTE: To be compatible with the Online Marketplace checkout we recommend that any URL’s in
this table be prefaced with https://.
The Store_Settings table contains many of the configuration settings used by the Online Marketplace. The
majority of items in this table can be separated into one of four main categories:
CONFIGURATION (CONFIG)
The configuration section is used to set up options like frame duration and search exclusion terms. Many of
the “Config” options can be set to either an integer or a string value.
VISIBILITY (SHOW)
The “Show” parameters of the store settings table are used to toggle the visibility of a variety of store sections
and features. To show or use a particular item set the description field value to “true.” Conversely, to hide or
disable a particular item set the description field value to “false.”
INTEGER (INT)
The third section in the store settings table is the integer section. This section is used to set the product image
heights and widths that will be used throughout the store.
LABEL (LBL)
The final section in the store settings table is used to store label (text) information. All labels begin the letters
“lbl” (short for label), and each label contains the text that is used on the store web site.
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STORE_SETTINGS TABLE
CODE Description (values) What it does
AllowAnonymousCartRetrieval
True or false True – Allows users to
retrieve abandoned cart
item(s) by storing a non-
expiring cookie. Cookies
cannot be deleted for this
functionality to work.
False – Not allowed.
AllowCoupons
True or false True – Turns on the
couponing feature
False – No coupons allowed
AllowRegistrationAdditions
Note: iMIS 20.1.X.X and higher only
True or false True – Allows registrants to
edit registrations
False – Registrants are not
allowed to edit registrations
AllowRegisterSomeoneElse
True or false True – Turns on the global
setting to register someone
else from your company for all
events
False – Not allowed –
controlled at event level
CombineHandlingWithFreight
True or false True – Combines handling
charges with freight charges
False – Keeps charges
separate
ConfigAdminPaymentSourceCode
Text This is the source code that
will be used on an order
when using the
administrative payment
options. The source code
must be a valid source code
in the SOURCE_CODE general
lookup table in iMIS and is
defaulted to WEB.
ConfigAnonymousOrderID
ID number in iMIS This will be the ID number of
the Anonymous record
created for nonmember
pricing before a customer logs
in.
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CODE Description (values) What it does
ConfigAutoFrameDuration
Number of Milliseconds This is the number
milliseconds that the scrolling
window frames will hold
before scrolling to the next
frame in the horizontal and
vertical scrolling areas for
automatic scrolling in specials
and recently viewed items.
ConfigAutoScrollDuration
Number of Milliseconds This is the number of
milliseconds that it takes to
scroll from one frame to
another in the horizontal and
vertical scrolling areas for
automatic scrolling in specials
and recently viewed items.
ConfigCouponManagerID
ID number in iMIS This will be the ID number of
the Store Manager record in
iMIS that you will use to
manage your coupons. It is
recommended that you use
your MANAGER record for
this.
ConfigDefaultCountryDatabase
Typically left blank for US
customers – see note.
The value in the Country table
for the default country. This is
used for freight. For many
clients in the United States,
this is blank and therefore
they need to leave it blank in
the db.
ConfigDefaultCountryDisplay
Example: USA Value to display for the
default country in the
database. For example, they
may set the
ConfigDefaultCountryDatabas
e to blank but set the
ConfigDefaultCountryDisplay
to “United States”. Whatever
value they use will be
displayed in the dropdown of
the country table when
calculating freight.
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CODE Description (values) What it does
ConfigDefaultEventTimezone
Name of Time Zone (i.e.
Central Standard Time)
NOTE: The description of
the time zone must match
what’s listed in the Time
Zone Registry on the server
the Online Marketplace is
installed. This can be found
under the following registry
key:
HKEY_LOCAL_MACHINE\SOF
TWARE\Microsoft\Windows
NT\CurrentVersion\Time
Zones.
This is the time zone that will
be used for your default
events
ConfigDefaultSearchSortOrder
Number This is the number of the
default sort order for search
results acceptable values are
as follows
0 – ProductMemberPrice
1 -
ProductMemberPriceDesc
4 - ProductTitle
6 – PublicationDateDesc
7 - PublicationDate
ConfigDefaultShippingMethod
Name of Shipping Method to
be used to calculate freight
before someone logs in
This table works in
conjunction with the
STORE_SHIPPING_METHODS
table. Order of selection is:
1 – Entry set here
2 – Default Shipping Method
setup in Orders module
3 – If 1 & 2 do not exist then
the first method in the
STORE_SHIPPING_METHODS
table is used
ConfigDonationsBannerURL URL URL of banner html to show
on the donations page
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CODE Description (values) What it does
ConfigDuesAnnualStartMonth
Number Sets the default dues annual
start month. If 0, then it will
calculate based on the ‘First
Month of Fiscal Year’ setting
in iMIS.
ConfigDuesBillCompanyRecord Reserved for future use.
ConfigDuesManagerID
ID number in iMIS ID record in iMIS that will
manage dues processes. It is
recommended that you use
your MANAGER record for
this.
ConfigEmailCSSURL
URL of the CSS Stylesheet This is the URL of the CSS
stylesheet that will be
included in email receipts.
ConfigEventAutoAddGroupHeader
True or False – Default
setting is True
True – Automatically displays
the ‘Additional Programs’ and
‘Additional Information’
headers between Sort
Sequence groups.
False – Turns off these group
headers to allow for custom
group header creation in
Events. See Setup in Events
section for details.
ConfigEventDetailDisplayMode
Options: Linear, Tabs,
PanelsExpandAll,
PanelsExpandNone,
PanelsExpandFirst
Controls the mode of display
of the event detail on the
Event Detail Page.
ConfigEventDetailResourceGroup
Text – Name of Event
Resource Group
When set, any meeting
resources that match this
resource group will be
displayed on the event details
page. This can be used for
adding things like learning
objectives and such to the
display.
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CODE Description (values) What it does
ConfigEventDetailResourceType
Text – Name of Event
Resource Type
When set, any meeting
resources that match this
resource type will be
displayed on the event details
page. This can be used for
adding things like learning
objectives and such to the
display.
ConfigEventEditRegUseOrderDate
Note: iMIS 20.1.X.X and higher only
True or False – Default
setting is True
True – When a person edits
their registration the original
order date will be used to
calculate pricing.
False – When a person edits
their registration the current
date will be used to calculate
pricing.
ConfigEventEndDateMustBeInFuture
True or False – Default
setting is True
This setting controls which
events display on the calendar
view. Events that span more
than two weeks do not display
on the calendar. This entry
also determines if an event
should be removed from the
cart or if it can be added to
the cart.
ConfigEventFunctionDisplayMode
Options: Linear, Tabs,
PanelsExpandAll,
PanelsExpandNone,
PanelsExpandFirst
Controls the mode of display
for function detail on the
Event Registration page.
ConfigEventIgnoreMaxRegistrantsForEvent
True or False True: Maximum on Define an
Event screen is ignored. Only
function limits are enforced.
Registrants include all
statuses including Cancel &
Cancel/Transfer). Also, if
there is no Maximum set at
the event level but there is an
auto-enroll function that is full
the event is considered full.
False: Maximum on Define
an Event screen is enforced.
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CODE Description (values) What it does
ConfigEventMemberRegClass
Valid Registrant Class in iMIS A valid registrant class in iMIS
that will determine the
registrant class that will be
used to display member
pricing prior to the person
logging in.
ConfigEventNonMemberRegClass
Valid Registrant Class in iMIS A valid registrant class in iMIS
that will determine the
registrant class that will be
used to display non-member
pricing prior to the person
logging in.
ConfigEventPasskeyEnabled
True or False True: If using Passkey an
image will show on the
Myorders.aspx page.
False: No Passkey
functionality enabled.
ConfigEventStartDateMustBeInFuture
True or False – Default
setting is True
This setting controls which
events display on the calendar
view. Events that span more
than two weeks do not display
on the calendar. Setting this
entry to false will allow people
to register after the start date
of the event.
ConfigEventsBillCompanyRecord
True or False True – Sets the Bill To ID on
all registrations to the
Company ID of the registrant.
If the person is not linked to a
company the Bill To ID will be
the ID of the doing the
registration.
False – Bill To ID of
registrant is set to person
doing the registration.
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CODE Description (values) What it does
ConfigEventTimeConflicts
True or False – Default
setting is True
True – Functions that occur
at the same date/time will be
in conflict and a person
cannot register for others at
the same date/time.
False – Overrides the
date/time conflict and allows
people to register for
functions at the same
date/time.
ConfigGiftCardManagerID iMIS ID Number Reserved for future use.
ConfigManualFrameDuration
Number of milliseconds This is the number
milliseconds that the scrolling
window frames will hold
before scrolling to the next
frame in the horizontal and
vertical scrolling areas for
manual scrolling in
promotions, featured items,
best sellers, newest items and
specials in the highlight
section.
ConfigGoogleAnalyticsAnonymizeIP
True or False True – Google Anonymizer
code will be added to the
script that gets added to the
page
False – No anonymizer added
to page
ConfigGoogleAnalyticsEnhancedECommerce
True or False True – Google Analytics
Enhanced eCommerce Tags
added.
False – Google Analytics tags
not added.
ConfigGoogleAnalyticsTrackingID Google Analytics Tracking ID Enter the Google Analytics
Tracking ID for your website.
ConfigGoogleTagManager
True/False True – Turns on inclusion of
Google Tag Manager
False – Does not include
Google Tag Manager
ConfigGoogleTagManagerIdentifier Not used – reserved for
future use
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CODE Description (values) What it does
ConfigManualScrollDuration
Number of milliseconds This is the number
milliseconds it takes to scroll
from one frame to another in
the horizontal and vertical
scrolling areas for manual
scrolling in promotions,
featured items, best sellers,
newest items and specials in
the highlight section.
ConfigOrdersBillCompanyRecord
True or false True – Sets the Bill To ID on
all orders to the Company ID
of the customer. If the
person is not linked to a
company the Bill To ID will be
the ID of the person placing
the order.
False – Bill To ID of customer
is set to person ordering.
ConfigPaymentSourceCode
Source Code in iMIS (Default
is WEB)
Name of a source code in the
iMIS SOURCE_CODE General
Lookup/Validation table to set
as the default source code for
all transactions.
ConfigPaymentSourceCodeParameter
Name of parameter to call
when setting a specific
source code. (Default is
PROMO)
When sending customers to a
specific page and to set a
specific source code to the
transaction, this is the name
of the parameter in the URL.
For example,
http://store.mysite.org/default
.aspx?PROMO=SPRING2013
ConfigPreviousReceiptDays
Number Number of days back a person
can see their receipts. Setting
this to 0 means no restriction.
There is also a link at the
bottom of the page if
someone wants to see all of
their previous orders.
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CODE Description (values) What it does
ConfigProductInfoURLNewWindow
True or false If true clicking on product info
URL will open the link in a
new window. If set to false it
will open the link in the same
window.
ConfigProFormaOrderTypesThatDoNotAffec
tInventory
Pro-forma order types –
comma-delimited list
List of pro-forma order types
that do NOT affect inventory.
ConfigPromotionsManagerID
ID number in iMIS This will be the ID number of
the record in iMIS that you
will use to manage your
promotions
ConfigReceiptLogoURL
URL to logo URL of a logo that will show
up in the receipt. If it is blank
there will be no logo.
Otherwise, this logo will show
up, in the upper left hand
corner of the receipt.
ConfigSearchExcludeCategories
Text This is a comma separated list
of categories. No products
with these categories will be
shown in the search results.
Do not use spaces between
commas
ConfigSearchExcludeEventCodes
Text This is a comma separated list
of event codes that will not be
shown in the search results.
Do not use spaces between
commas.
ConfigSearchExcludeEventTypes
Text This is a comma separated list
of event types that will not be
shown in the search results.
Do not use spaces between
commas
ConfigSearchExcludeProductCodes
Text This is a comma separated list
of product codes that will not
be shown in the search
results. Do not use spaces
between commas.
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CODE Description (values) What it does
ConfigSocialPrimary
• ShareOnTwitter – for
www.Twitter.com
• LinkedIn – for
www.LinkedIn.com
• Delicious – for
www.Delicious.com
• Blogger – for
www.Blogger.com
• Digg – for www.Digg.com
• Reddit – for
www.Reddit.com
• StumbleUpon – for
www.StumbleUpon.com
• MySpace – for
www.MySpace.com
• Tumblr – for
www.Tumblr.com
• ShareOnFacebook – for
www.facebook.com
• GoogleBookmarks – for
www.google.com/bookmarks
• MailTo – opens the user
machine’s mail client
• SendEmail – opens the
built-in Send E-mail form in
the browser
Determines the types and sort
order of the social networks
that show up on the screen at
all times. This is a comma
delimited list of the valid
social networks.
ConfigSocialSecondary
Same list as
ConfigSocialPrimary and
• FacebookShare – creates a
Share button
• FacebookLike – creates a
Like button
• FacebookSend – creates a
Send button
• FacebookRecommend –
creates a Recommend button
• GooglePlusOne
• LinkedInShare
Determines the types and sort
order of the social networks
that show up in the secondary
popup. This is a comma
delimited list of the valid
social networks.
ConfigSplitCartByEntity
True or false True – Enables multi-entities
in the Online Marketplace
False – Multi-entities not
enabled.
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CODE Description (values) What it does
ConfigStoreBannerURL
URL to banner (i.e.
http://www.atsol.org/storeba
nner.html)
This is a URL to point to a
custom banner for the
marketplace
ConfigStoreCSSUrl
URL This is the URL that allows
you to define the location of
the override style sheet for
the Online Marketplace. Used
to create custom styles and
extend branding from the
overall site wrapper to the
Online Marketplace elements
or override default values.
ConfigSyncSubDatesWithPrimaryDues
True or false
NOTE: Multi-year
subscriptions will not sync
correctly with single years
dues.
True – Subscriptions added to
the cart will synchronize with
the primary dues item’s dates.
False – Subscription dates
will be calculated according to
the billing cycle.
ConfigVaultExpirationDays
Number This is the number of days
that an electronic document
will be able to be downloaded.
After that time people will
need to repurchase the item.
ConfigVaultRootPath
Server folder name
NOTE: Entry must include
trailing backslash –
c:\electronicdocuments\
This is the URL where
electronic documents need to
be stored that is outside of
the root website yet available
to the web server process via
permissions.
ContinueShoppingURL
Text This is the url to go to when
someone clicks on the
continue shopping button
EmailAllReceipts – NOT USED 12/2012 True or false Sends separate emails for all
transactions.
EventSendConfirmationLetters
True or false True – Activates the Online
Marketplace Confirmation
Letter system.
False – Not turned on.
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CODE Description (values) What it does
FreeHandlingwithFreeShipping
True or false True – This means that if the
shipping is free the handling
will also be free
False – This means that if the
shipping is free the standard
handling rates (if entered) will
apply.
FreightNote
Note (ie We cannot ship to
PO Boxes.)
This will be a note that you
enter about your shipping
(optional).
intCartImageMaxHeight
Number
Default Setting = 30
0 means no limit
Maximum number of pixels for
height of images in the
Payment, Checkout & View
Cart screens.
intCartImageMaxWidth
Number
Default Setting = 30
0 means no limit
Maximum number of pixels for
width of images in the
Payment, Checkout & View
Cart screens.
intDetailsImageMaxHeight
Number
Default Setting = 0
0 means no limit
Maximum number of pixels for
height of images in the Event
Registration and Product
Detail pages.
intDetailsImageMaxWidth
Number
Default Setting = 200
0 means no limit
Maximum number of pixels for
width of images in the
Recently Viewed, Featured
Items, Best Sellers, Newest
Items & Special Items
sections.
IntEventGoogleMapHeight - NOT USED
06/2016 v. 2016.11
Number – Default is 420 Allows for resizing the height
of the Google map for events.
IntEventGoogleMapWidth - NOT USED
06/2016 v. 2016.11
Number – Default is 420 Allows for resizing the width
of the Google map for events.
IntMaxSearchResults - NOT USED
06/2014
Number Indicates the maximum
number of results displayed.
A value of 0 (zero) indicates
no limit.
intMaxTagCloudItems
Number
Default Setting = 30
Sets the maximum number of
words to display in the Tag
Cloud
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CODE Description (values) What it does
intSearchImageMaxHeight
Number This is the maximum number
of pixels for the height of an
image on the search results
page
intSearchImageMaxWidth
Number This is the maximum number
of pixels for the width of an
image on the search results
page
intSearchRecordsPerPage
Number This is the number of items
per page displayed in a
search.
intThumbnailImageMaxHeight
Number This is the maximum number
of pixels for the height of a
thumbnail picture
intThumbnailImageMaxWidth
Number
Default Setting = 200
0 means no limit
This is the maximum number
of pixels for the width of a
thumbnail picture (in recently
viewed and specials)
lblAlreadyRegisteredForEvent
You have already registered
for this event. To change
your registration, please
contact us by email at <a
href=mailto:[email protected]>
[email protected]</a> or call
us at (888) 243-2263.
Customizable label for
message to customers already
registered for an event.
lblAmountDue
Text Label for text on Amount Due
line on receipts and
confirmation letters
lblBestTab Best Sellers Customizable label to identify
your Best Sellers section
lblCannotCalcFreight
Example: Your order is too
large to calculate freight,
please contact the
association office.
Customizable message for
orders that freight cannot be
calculated for.
lblCartSummary Text Label for Cart Summary (Mini-
cart)
lblCheckout
Text – Default: Pay Now Text for the ‘checkout’ button
that takes you directly to the
payment screen when there
are no shippable items in the
cart.
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CODE Description (values) What it does
lblComplimentaryOrderButton
Text – Default: Place Order Allows you to change the label
on the Place Order button for
complimentary orders.
lblContinueShopping Text Text for ‘Continue Shopping’
button
lblCrosssell You might be interested in Customizable label used for
cross-sell items
lblDonations Text Text of Donations label
lblDues Text Text of Dues/Subscriptions
label
lblDuesListBillHeaderText Text Text displayed at the top of
the list billing page.
lblDuesProcessSomeoneElseButton
Text Text of label for button when
allowing ‘pay someone else’s
dues’
lblEnterPayment Text Text for ‘Enter Payment’
button
lblEventAdditionalDescription
Text Label for Additional
Description field in the Staff
Site
lblEventAddress Text Event Address label
lblEventCalendarButton
Text This is the text that will be
shown on the Event Calendar
Button
lblEventCalendarURL Text This is the url of the event
calendar
lblEventCategories
Text (i.e. Events) This is the text that will
display as the heading for the
Events category section
lblEventCoordinators Text Event Coordinators label
lblEventDescription Text Event description label
lblEventDetails
Text Text that displays at the top
of the event detail/registration
page
lblEventDetailsButton
Text This is the text that will be on
the button to show event
details.
lblEventDirections Text Event Directions label
lblEventEditRegistrationButton
Note: iMIS 20.1.X.X and higher only
Text
Default: Edit Registration
Label that controls text on the
Edit Registration button
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CODE Description (values) What it does
lblEventError
Text
Default: This event is not
setup for taking registrations
yet. Please come back soon
to register online.
Message displayed when
there is an error like no
functions found.
lblEventFull
Text
Default: This event has
reached the maximum
number of registrants. We
are no longer taking
registrations for this event.
Message displayed when an
event is at capacity.
lblEventFunctionCategory
Note: iMIS 20.1.X.X and higher only
Text Label displayed when showing
the function Category field
lblEventFunctionCreditHours
Text This is the label that will be
shown for CEU’s (e.g., “CPE
hours:”). The default is
“Credit Hours:”
lblEventFunctionTrack
Note: iMIS 20.1.X.X and higher only
Text Label displayed when showing
the function Track field
lblEventLogin
Text
Default: You must be logged
in to register. After logging
in your browser will return to
this page.
Message displayed to prompt
login for registration.
lblEventLoginButton Text Label on Login to Register
button
lblEventNotes Text Event Notes label
lblEventRegisterButton Text (Register) Text on ‘Register’ button
lblEventRegisterSomeoneElseButton Text (Register Someone Else Text on ‘Register Someone
Else’ button
lblEventRegisterSomeoneElseHeader
Text Text that will display above
the listing of people someone
is allowed to register after
clicking ‘Register Someone
Else’
lblEventRegistrationEditCutoffMessage
Text Text displayed when someone
tries to edit a registration that
is past the date to allow
itinerary changes in the Staff
Site
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CODE Description (values) What it does
lblEventRegistrationNotStartedMessage
Text Text displays when someone
tries to register for an event
prior to the registration start
date set in the Staff Site
lblEventSpeakers Text Label for Speaker Info
lblEventTitle Text Event Title label
lblEventTitleHeaderPrefix
Text Controls the ‘Event
Registration’ text at the top of
the registration page before
the event title.
lblEventWebViewOnly
Text
Message displayed when the
event is set to view on web
only.
lblFeatured Featured Items Customizable label to identify
Featured Items section
lblFreight Freight Customizable label used to
identify freight charges
lblHTMLPageTitle Text This is the title that will be in
the browser window
lblHandling Handling Customizable label to identify
handling charges
lblHighlights Highlights Customizable label to identify
highlights section
lblLoginToCheckout Text Text for ‘Login to Checkout’
button.
lblMemberPrice Member Price Customizable label to identify
member price
lblNewestTab Newest Customizable label to identify
newest section
lblNonMemberPrice Non Member Customizable label for non-
member price
lblPayment
Text Label for payment line on
receipts and confirmation
letters
lblPayPalExpressItemDescription
lblPayPalExpressOrderDescription
lblProductAuthor Text Text that displays when
Author is displayed.
lblProductAvailableForDownload
Text Text that displays indicating a
product is an electronic
document
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CODE Description (values) What it does
lblProductBackorder Text Text that displays when a
product is on backorder
lblProductBackorderEmailNote
Text Text that displays before the
email field for notification
when a product is no longer
on backorder
lblProductCatalogDescription Catalog Description Customizable label to identify
catalog description
lblProductCategories
Text This is the text that will
display at the top of the
product categories box
lblProductCode Text Text that displays before
displaying product code.
lblProductDate
Text Text that will be displayed as
a label in front of a product
date
lblProductDescription
Text This is the text that will be
displayed as a label in front of
the product description
lblProductDetails Text Label that displays at the top
of the product detail page
lblProductEdition Text Text that displays when
displaying the Edition field
lblProductInfo
Additional Product Info (this
is an example of what you
might use here)
Text that appears on the web
site that when clicked on, will
take you to the ProductInfoUrl
in the web options in iMIS for
a product.
lblProductISBNNumber Text Text that displays when
displaying ISBN Number field
lblProductMedia Text Text that displays when
displaying the Format field
lblProductOtherDescription Other Description Customizable label to identify
other description
lblProductPages Text Text that displays when
displaying the Pages field
lblProductPublisher Text Text that appears when
displaying Author field
lblProductTotalQtyAvailable
Text Text that displays when
displaying quantity available
for a product
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CODE Description (values) What it does
lblProductUnitOfMeasure
Text Text that displays when
displaying Unit of Measure
field
lblProductWebDescription Web Description Customizable label to identify
web description
lblPromotions
Text This is the text that will
appear above the promotions
box on the home page
lblReceiptBottomNote Text Text for note at bottom of
receipts
lblReceiptCompanyAddress
Text This is the company address
that will be displayed on the
receipt. This is optional if you
use graphics/logos in your
receipt stylesheet.
lblReceiptCompanyName
Organization name Customizable label used on
receipts. This is optional if
you use graphics/logos in your
receipt stylesheet.
lblRecommendations
Text Label that appears at the top
of the recommendations
section.
lblRegisterToCalculate
Text
Default: Register to Calculate
Text displayed when the
Online Marketplace cannot
determine pricing before
someone logs in.
lblRegistrationCancelled
Text Text displayed when someone
tries to register for an event
and their registration is
cancelled.
lblRemovedItemNotice
Text If a product become
unavailable (e.g., deleted, set
to a status other than active,
out of inventory) then it is
removed from the cart and
this text will be displayed in
the cart summary (if visible)
or at the top of the cart
display (for checkout and
payment screens)
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CODE Description (values) What it does
lblReplacement Replacement Items Customizable label to view
replacement items
lblSearchHeaderText
Text This is the text that prints in
the header of the search
results
lblSearchResultsText
Text Text that displays at the top
of the search results page.
Default is Search Results.
lblSpecials
Text This is the text that appears
at the top of the specials
section
lblSpecialsTab
Text This is the text that appears
on the specials tab in the
highlights section.
lblStoreHomeButton Store Home Customizable label for store
home button
lblStoreSearchButton Search Store Customizable label for search
button
lblSubscriptionDescription Text Label for description of
subscription items
lblSubscriptionDetails Text Label at the top of the
subscription detail page
lblSubscriptionDetailsButton
Text Label for ‘Details’ button when
subscription items are shown
in the brief listing
lblSubtotal Desired label for subtotal in
cart – i.e. Subtotal:
Customizable label used to
identify subtotal charges
lblTagCloud Text – Default: Keywords Label for Tag Cloud box
lblTax Desired label for subtotal in
cart – i.e. Tax:
Customizable label used to
identify sales tax charges
lblTotal Desired label for total in cart
– i.e. Total:
Customizable label used to
identify total charges
lblUpsell Also Available Customizable label for upsell
items
lblViewAllOrdersButton
Text Button text displayed on ‘View
Previous Orders’
(myorders.aspx) page when a
limit is set with
ConfigReceiptPreviousDays
Setting to view all previous
orders.
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CODE Description (values) What it does
lblViewCart
View Cart/Checkout Customizable label for the
buttons customers click to
view their cart or checkout
lblViewEventCalendar Example: Calendar Text for button to go to
calendar view
lblViewEventSchedule Example: Schedule of Events Text for brief event listing
lblViewEventList Example: List Text for full event listing
lblViewOrdersButton
View Previous Orders Customizable label for the
button customers click to view
past orders
lblWatermarkCopyrightStatement
Text Text that appears when
watermarking PDF files is
enabled.
lblYourPrice
Example: Your Price Label that displays on the
screen when you enable Your
Price
MaxBest Number (default 10) Maximum number of items to
display in Best Sellers
MaxFeatured Number (default 10) Maximum number of items to
display in Featured Items
MaxNewest Number (default 10) Maximum number of items to
display in Newest Items
MaxSearchResultsMessage - NOT USED
06/2014
Text Message displayed if the
actual number of results
returned from a search
exceeds the number defined
in ShowIntMaxSearchResults.
PaymentACH
True or false True – Allows customers to
pay by ACH
False – This feature is not
displayed
PaymentACHNote Text Text note to display on
payment screen
PaymentACHShowCheckImage
No longer used as of 06/2018
True or false True – Displays an
informational image of a
check for completing ACH
(electronic check) payment
(account number, routing
number, etc.)
False – This feature is not
displayed
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CODE Description (values) What it does
PaymentAdminOptions
True or false
True – Enables staff to select
desired cash account at
checkout for ‘check’ type
payment
False – Feature not enabled
PaymentCC
True or false True – Allows registrants to
pay by credit card
False – This feature is not
displayed
PaymentCCSaveCards
True or false
NOTE: Must have enSYNC
Online AutoDraft and ATS
license for this feature.
True – Allows customers to
save credit card data for
future use
False – Customers cannot
save credit cards for future
use
PaymentCCSaveCardReqCVV
True or false
NOTE: Must have enSYNC
Online AutoDraft and ATS
license for this feature.
True – Requires entry of CVV
code on back of credit card
False – CVV code not
required at payment time
PaymentCCShowStreetAddress
True or False True - Shows line for street
address during payment entry
False – Does not show line
for street address during
payment entry
PaymentNotice Text Text note to display on
payment screen.
PaymentPayPalExpress
True or False True – Enables payment by
PayPal Express
False – No PayPal Express
payment option offered
PaymentPayPalExpressButtonText Text Text of button to select
PayPal Express payment type
PaymentPayPalExpressNote
Text Note displayed once PayPal
Express payment type is
selected
PaymentPurchaseOrder
Versons iMIS 15.2.1 and lower only
True or false True – Allows registrants to
pay by purchase order for
EVENTS only
False – This feature is not
displayed
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CODE Description (values) What it does
PaymentPurchaseOrderOrders
Versons iMIS 15.2.5 and higher only
True or false True – Allows registrants to
pay by purchase order for
Orders
False – This feature is not
displayed
PaymentPurchaseOrderEvents
Versons iMIS 15.2.5 and higher only
True or false True – Allows registrants to
pay by purchase order for
Events
False – This feature is not
displayed
PaymentTelecheckType
1 or 2 Set to 1 or 2 based on your
PayPal Telecheck account
type.
PDFSecuritySecure True or False True – Enables PDF Security
False – Not enabled
PDFSecurityEncryptionSize 40 or 128 Size of encryption key for
PDF security.
PDFSecurityOptions
Valid Values:
• CANCOPYCONTENT -
Can copy the
document content.
• CANEDITCONTENT -
Can edit PDF
document content.
• CANFILLFORMFIELDS -
Can fill the form fields.
• CANPRINT - Can print
the document.
• CANEDITANNOTATIONS
- Can edit PDF
document annotations.
Sets the values of the PDF
security settings. Those that
are included are set to TRUE,
otherwise they are set to
false. This is a string and can
be comma delimited.
NOTE: PDF files cannot have
any pre-existing security
applied to them for this
feature to work.
PDFSecurityOwnerPassword
Text Password that will be applied
to PDF’s for security. It will
be required to change OWNER
options of the rendered PDF.
PDFSecurityUserPassword
Text Password that will be applied
to PDF’s for security. It will
be required to change USER
options of the rendered PDF.
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CODE Description (values) What it does
PurchaseOrderNote
Text A note that displays when
purchase orders are enabled.
i.e. - Please email a copy of
your purchase order to
ReceiptAlwaysEmailDonations
True or false
By default if there is only one
receipt (order) then it is sent
by email.
True – Multiple emails will be
sent for multiple donations
done at the same time
(different distributions)
False – No receipt is emailed.
Customer is directed to the
Previous Orders page in the
Online Marketplace with only
current orders displayed to
print receipts
ReceiptAlwaysEmailDues
True or false
By default if there is only one
receipt (order) then it is sent
by email.
True – Multiple emails will be
sent for multiple dues done at
the same time (mixed cart)
False – No receipt is emailed.
Customer is directed to the
Previous Orders page in the
Online Marketplace with only
current orders displayed to
print receipts
ReceiptAlwaysEmailEvents
True or false
By default if there is only one
receipt (order) then it is sent
by email.
True – Multiple emails will be
sent for multiple event
registrations done at the same
time (mixed cart)
False – No receipt is emailed.
Customer is directed to the
Previous Orders page in the
Online Marketplace with only
current orders displayed to
print receipts
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CODE Description (values) What it does
ReceiptAlwaysEmailOrders
True or false
By default if there is only one
receipt (order) then it is sent
by email.
True – Multiple emails will be
sent for multiple orders done
at the same time (mixed cart)
False – No receipt is emailed.
Customer is directed to the
Previous Orders page in the
Online Marketplace with only
current orders displayed to
print receipts
ShowAddToCalendar
NOTE: For the EVENT_BEGIN_TIME
and EVENT_END_TIME fields the time
is set to be the start time of the first
function that is set to ‘Show on Web’
and the end time of the last function
set to ‘Show on Web’ in chronological
order. If there are no functions have a
time then it would be considered to
start at midnight.
True or false True – Allows registrants to
add an event to their Calendar
False – This feature is not
displayed
ShowAddToCalendarBrief
NOTE: For the EVENT_BEGIN_TIME
and EVENT_END_TIME fields the time
is set to be the start time of the first
function that is set to ‘Show on Web’
and the end time of the last function
set to ‘Show on Web’ in chronological
order. If there are no functions have a
time then it would be considered to
start at midnight.
True or false True – Shows add to calendar
option on the search results
page
False – This feature is not
displayed
ShowAddToCartNotice
True or false True – This will show a notice
that someone has added
something to the cart when
they click on the ‘add to cart’
button.
False – This will not show a
notices that someone has
added something to the cart
when they click the ‘add to
cart’ button.
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CODE Description (values) What it does
ShowAutoTextBoxSearch
True or false True – Turns on auto-
searching feature
False – This feature is not
enabled
ShowBackorderEmail
True or false True – Turns on field to allow
customer to enter an email
address once item is back in
stock
False – This feature not
available
ShowBanner
True or false True – Turns on the banner
URL in the
ConfigStoreBannerURL
False – Banner not displayed
ShowBestTab
True or false True – Turns on the Best
Sellers tab
False – Best Sellers tab not
displayed
ShowCalendarScheduleView
True or false True – Shows a brief listing of
events (Title, City,
State/Province, Date, Link to
Registration)
False – Schedule view not
displayed for events
ShowCalendarView
True or false True – Shows a calendar view
button in search results that
contain at least one event
False – Calendar view not
displayed for events
ShowComments
True or false True – Shows comments
people add about products
False – Product comments
are not displayed
ShowCoupon
True or false True – This turns on the
feature to allow someone to
enter a coupon.
False – This turns off the
feature to allow someone to
enter a coupon.
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CODE Description (values) What it does
ShowCrosssell
True or false True – Allows for cross-selling
of your products if setup in
iMIS on each product
False – Cross-sell items not
displayed
ShowDonationsAtCheckout
NONE (default), ALWAYS or
ONCE
This setting controls how
many times the customer is
taken to the donations page
before checking out.
ShowDuesCategoriesList
True or false True – Turns on
Dues/Subscription box in right
gutter
False – Not displayed
ShowEventAdditionalDescription
True or false True – Turns on the display
of the Additional Description
field in the event setup in the
Staff Site
False – Additional Description
does not display
ShowEventAdditionalDescriptionBrief
True or false
True – Turns on the display
of the Additional Description
field in the event setup in the
Staff Site on the search
results pages
False – Additional Description
does not display
ShowEventCalendarToolTip
True or false True - tooltip displays when
you hover over an event in
the event calendar.
False - tooltip will not display
when you hover over an event
in the calendar.
ShowEventCategoriesList
True or false True – Shows event
categories on the store home
page
False - Hides event
categories on the store home
page
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CODE Description (values) What it does
ShowEventCoordinators
True or false True – Shows event
coordinators on the event
page
False - Hides event
coordinators on the event
page
ShowEventCoordinatorsBrief
True or false True – Shows event
coordinators on the search
results page
False - Hides event
coordinators on the search
results page
ShowEventDatesBrief
True or false True - Shows event dates on
the search results page
False - Hides event dates on
the search results page
ShowEventDescription
True or false True - Shows event
description on the event page
False - Hides event
description on the event page
ShowEventDescriptionBrief
True or false True - Shows event
description on the search
results page
False - Hides event
description on the search
results page
ShowEventFunctionCategory
Note: iMIS 20.1.X.X and higher only
True or false True – Shows function
category
False – Does not show
function category
ShowEventFunctionCreditHours
True or false True - Shows CEU hours on
the event details page
False - CEU info not shown
on the event details page
ShowEventFunctionTrack
Note: iMIS 20.1.X.X and higher only
True or false True – Shows function track
False – Does not show
function track
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CODE Description (values) What it does
ShowEventFunctionsAtCheckout
True or false True – Allows customer to
expand/collapse functions in a
registration in the Cart
False - Registrations in the
Cart are not
expandable/collapsible.
ShowEventGoogleMap
True or false True – Displays a Google map
of the event location
False – No map displayed
ShowEventNotes
True or false True – Displays a Notes box
in Event Setup in iMIS
False – Notes not displayed
ShowEventNotesBrief
True or false True – Displays a Notes box
in Event Setup in iMIS in the
brief listing
False – Notes not displayed
ShowEventPricingBrief
True or false True – Displays Member &
Nonmember price in the brief
listing
False – Pricing not displayed
ShowEventPricingMini
True or false True – Displays Member &
Nonmember price in mini
listings – Featured Items,
Highlights, Special Items
False – Pricing not displayed
ShowEventsMemberPrice
True or false True – Shows the member
price in the event detail brief,
highlights, recently viewed,
and specials
False - Member price not
displayed
ShowEventsNonmemberPrice
True or false True – Shows the
nonmember price in the event
detail brief, highlights,
recently viewed, and specials
False - Nonmember price
not displayed
ShowEventSpeakers
True or false True – Displays Event
Speakers on Event detail page
False – Speakers not
displayed
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CODE Description (values) What it does
ShowEventSpeakersBrief
True or false True – Displays Event
Speakers on Event brief page
False – Speakers not
displayed
ShowEventSpeakersImage
True or false True – Displays Event
Speakers photo on Event
detail page
False – Speaker photos not
displayed
ShowEventsYourPrice
True or false True – Shows the YourPrice
fees in the event detail brief,
highlights, recently viewed,
and specials
False - YourPrice price not
displayed
ShowFeatured
True or false True – This shows the
featured items
False – This does not show
the featured items
ShowFRAppealsAtCheckout
True or false True – This shows
Fundraising Distribution items
at checkout if they are set to
an Appeal type listed in the
STORE_FUNDRAISING_APPEA
LS table
False – No Fundraising items
are displayed
ShowFreight
True or false True – This shows the freight
options
False – This hides the freight
options
ShowFRVOLDuesAtCheckout
True or false True – This shows VOL Dues
items at checkout if they are
set to Sell on Web
False – No VOL Dues items
are displayed
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CODE Description (values) What it does
ShowGiftCard
True or false True – This shows the gift
card option for payment
False – This hides the gift
card option for payment
(not currently implemented)
ShowHandling
True or false True – This shows the
handling as a separate line
item on the receipt and
checkout page.
False – This combines
handling with freight into one
line on the checkout page and
on the receipt.
ShowHighlights
True or false True – This shows the
highlights at the bottom of the
store home page
False – This hides the
highlight section at the
bottom of the store home
page.
ShowHomeButton
True or false True - Show the Store Home
button
False - Store Home button
not displayed
ShowMasterProductDescription
True or false True – Shows the description
of Master Products
False – Master Product
description not displayed
ShowMasterProductDescriptionBrief
True or false True – Shows the description
of Master Products in the brief
listing (searchresults.aspx)
False – Master Product
description not displayed in
the brief listing
(searchresults.aspx)
ShowMasterProductSelectedDescriptions
True or false True – Shows the description
of selected product within
Master Products
False – Selected product
description not displayed
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CODE Description (values) What it does
ShowOnlyYourPriceWhenLoggedIn
True or False True – When the person is
logged in, it will hide the
member and nonmember
price and only show the Your
Price value.
False – YourPrice not
displayed.
ShowPersonalCoupons
True or false True – Enables display of
Personal Coupons
False – Personal Coupons not
displayed
ShowProductAuthor
True or false True – Shows product author
field from Publication
Demographics in iMIS
False – Author not displayed
ShowProductAuthorBrief
True or false True – Shows product author
field from Publication
Demographics in iMIS in the
search results
False – Author not displayed
ShowProductCatalogDescription
True or false True – Displays Catalog
Description of product from
Manage Inventory window in
iMIS
False – Catalog Description
not displayed
ShowProductCatalogDescriptionBrief
True or false True – This shows the
catalog description from iMIS
in the brief listing
False – Brief Description not
displayed
ShowProductCategories
True or false True – This shows product
category on the product detail
page
False – Product category not
displayed on product detail
page
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CODE Description (values) What it does
ShowProductCategoriesBrief
True or false True – This shows the
product category on the ‘brief
listing’
False – Product category not
displayed on ’brief listing’
ShowProductCategoriesList
True or False True – Displays the list of the
categories on the right gutter
False – Product category list
in right gutter not displayed
ShowProductCode
True or false True – Displays the iMIS
product code
False – Does not display
product code
ShowProductCodeBrief
True or false True – Shows the product
code on the brief page
False – Product code not
displayed in the brief listing
ShowProductDate
True or false True – Shows the product
date on the detail page
False – Product date not
displayed
ShowProductDateBrief
True or false True – Shows the product
date on the brief detail page
False – Product date not
displayed
ShowProductDescription
True or false True – Displays the Desc.
field of product from Mange
Inventory window in iMIS
False – Desc. Field not
displayed
ShowProductDescriptionBrief
True or false True – Shows the product
description on the brief page
False – Product description
not displayed in the brief
listing
ShowProductDetrailImageZoom
True or false True – Allows for an image to
be zoomed out when moused
over
False – Zoom feature not
enabled
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CODE Description (values) What it does
ShowProductEdition
True or false True – Shows the Edition
field from Publication
Demographics on the detail
page
False – Product Edition not
displayed
ShowProductEditionBrief
True or false True – Shows the Edition
field from Publication
Demographics on the brief
listing page
False – Product Edition not
displayed
ShowProductInfo
True or false When set to true this will
show the Product Info Link on
the brief listing of a product
(search results). This is the url
that is entered into the
ProductInfoUrl in the web
options in iMIS for a product.
ShowProductInfoBrief
True or false When set to true this will
show the Product Info Link on
the brief listing of a product
(search results) This is the url
that is entered into the
ProductInfoUrl in the web
options in iMIS for a product.
ShowProductISBN
True or false True – Shows the ISBN field
from Publication
Demographics on the detail
page
False – Product ISBN not
displayed
ShowProductISBNBrief
True or false True – Shows the ISBN field
from Publication
Demographics on the brief
listing page
False – Product ISBN not
displayed
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CODE Description (values) What it does
ShowProductMedia
True or false True – Shows the Format
field from Publication
Demographics on the detail
page
False – Product Format not
displayed
ShowProductMediaBrief
True or false True – Shows the Format
field from Publication
Demographics on the brief
listing page
False – Product Format not
displayed
ShowProductOtherDescription
True or false True – Displays the Other
Desc. field of product from
Mange Inventory window in
iMIS
False – Other Desc. not
displayed
ShowProductOtherDescriptionBrief
True or false True – Shows the Other
Desc. from iMIS on the brief
listing
False – Other Desc. not
displayed
ShowProductPages
True or false True – Shows the Pages field
from Publication
Demographics on the detail
page
False – Product Pages not
displayed
ShowProductPagesBrief
True or false True – Shows the Pages field
from Publication
Demographics on the brief
listing page
False – Product Pages not
displayed
ShowProductPricingBrief
True or false True – Displays Member &
Nonmember price in the brief
listing
False – Pricing not displayed
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CODE Description (values) What it does
ShowProductPricingMini
True or false True – Displays Member &
Nonmember price in mini
listings – Featured Items,
Highlights, Special Items
False – Pricing not displayed
ShowProductPublisher
True or false True – Shows the Publisher
field from Publication
Demographics on the detail
page
False – Product Publisher not
displayed
ShowProductPublisherBrief
True or false True – Shows the Publisher
field from Publication
Demographics on the brief
listing page
False – Product Publisher not
displayed
ShowProductsMemberPrice
True or false True – Shows the member
price in the product detail,
product detail brief,
highlights, recently viewed,
and specials
False - Member price not
displayed
ShowProductsNonmemberPrice
True or false True – Shows the
nonmember price in the
product detail, product detail
brief, highlights, recently
viewed, and specials
False - Nonmember price
not displayed
ShowProductsYourPrice
True or false True – Shows the YourPrice
fee in the product detail,
product detail brief,
highlights, recently viewed,
and specials
False - YourPrice not
displayed
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CODE Description (values) What it does
ShowProductWebCategoriesLevel
Number If set to 0, will not expand
any of the iMIS 15 Web
Categories, if set to 1, will
expand the first level and so
on. When using iMIS15 Web
Categories products that are
set to inactive will not display.
ShowProductWebCategoriesList
True or False True – Turns on iMIS Web
Categories. When this is set
to true items in
Store_Product_Categories and
Store_Product_Categories_Ad
dl do not display.
False – Web categories not
displayed.
ShowProductWebDescription
True or false True – Displays the Web
Desc. field of product from
Mange Inventory window in
iMIS
False – Web Desc. not
displayed
ShowProductWebDescriptionBrief
True or false True – Shows the Web Desc.
from iMIS on the brief display
False – Web Desc. not
displayed
ShowPromotions
True or false True – Shows promotions on
the home page
False – Promotions not
displayed
ShowQRCode
True or false True – Shows QR codes on
the detail page
False – QR codes not
displayed
ShowQuantityAvailable
True or false True – Shows number of
product available from iMIS
Inventory
False – Inventory quantities
not displayed
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CODE Description (values) What it does
ShowQuantityAvailableBrief
True or false True – Shows quantity
available on the brief listing
False – Quantities not
displayed
ShowRecentlyViewed
True or false True – Allows recently viewed
items to be displayed
False – This feature is not
available
ShowRecommendations
True or false True – Show
recommendations (meaning
people who bought this
bought that)
False – Recommendations
not displayed
ShowRegisterSomeoneElseCompany
True or false True – Shows company name
in the ‘Register Someone Else’
display
False – Company not
displayed
ShowRegisterSomeoneElseImage
True or false True – Shows image from
Picture tab in the ‘Register
Someone Else’ display
False – Image not displayed
ShowRegisterSomeoneElseTitle
True or false True – Shows Title in the
‘Register Someone Else’
display
False – Title not displayed
ShowReplacement
True or false True – Allows for display of
replacement items for sold out
products if setup in iMIS on
each product
False – Replacement items
not displayed
ShowReviews
True or false True – Displays reviews of
products by other customers
False – Reviews are not
displayed for products
ShowReviewsBrief
True or false True – Shows customer
reviews on the brief display
False – Reviews not
displayed
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CODE Description (values) What it does
ShowSearchBox
True or false True - Shows search box
False - Search box not
displayed
ShowSearchEvents
True or false True – Turns on event search
box
False – Event search box is
not displayed
ShowSearchProducts
True or false True – Turns on product
search box
False – Product search box is
not displayed
ShowSearchSubscriptions
True or false True – If set to true,
searches include
Dues/Subscription items. This
should only be turned on if
you are licensed for the Dues
Module of the Online
Marketplace.
False – Dues/Subscription
products are not searched
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CODE Description (values) What it does
ShowSocialSharing
True or false
If set to True there are two
Store_Settings that must be
set to determine what social
networks are shown –
CONFIGSOCIALPRIMARY and
CONFIGSOCIALSECONDARY.
Social network buttons fall
into two categories. Primary
Buttons and Secondary
Buttons. The Primary Buttons
are those that always show
on the screen. The
Secondary Buttons are those
buttons that only show up
when you click on the down
arrow in the social
networking area.
You can determine the
number and the sort order of
these buttons by adding the
appropriate social networking
buttons to the two store
settings.
True – Turns on social
network sharing options
False – No social networking
is displayed
ShowSpecials
True or false True – Displays specials from
the STORE_SPECIALS general
lookup table
False – Does not display
store specials
ShowSpecialsTab
True or false True – Displays a special tab
to view Store Specials
False – No tab displayed
ShowSubscriptionPricingBrief
True or false True – Displays subscription
product prices in the brief
listing
False – Subscription pricing
not displayed in the brief
listing
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CODE Description (values) What it does
ShowTagCloud
True or false True – Displays Tag Cloud
False – Tag Cloud not
displayed
ShowTax
True or false True – Displays sales tax
charged
False – No sales tax
displayed
ShowUnitOfMeasure
True or false True – Shows unit of
measure as setup in each
product in Orders
False – No unit of measure is
displayed
ShowUnitOfMeasureBrief
True or false True – Shows the unit of
measure on the brief listing
False – Unit of measure is
not displayed
ShowUpsell
True or false True – Allows for up-selling of
your products if setup in iMIS
on each product
False – Up-sell items not
displayed
ShowViewOrders
True or false True – Allows customer to
view past orders
False – Feature not available
ShowWatermarkPDFFiles
True or false True – Turns on PDF
watermarking
False – Watermarking not
enabled
URLAddRegistrantToIMIS
For example -
http://www.myassociation.or
g/addregistrant.aspx
This is the url of a page that
will let you add someone to
iMIS. This is a url outside of
the store. The external
webpage should be able to
add the person to iMIS and
return the person to the url
provided in the querystring.
URLEventImageNotFound
URL URL that will be shown if an
event image is not loaded into
iMIS
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CODE Description (values) What it does
URLEventImagePrefix
URL
This is a prefix that will be
added to all event image
URLs that don’t start with
http or https (e.g.
https://www.myasssociation.
org/). This means that an
image sucha as
images/myeventimage.jpg
will result in a URL of
https://www.myassociation.o
rg/images/myeventimage.jpg
URLPaymentNotice
URL
URL of a file that will include
text that can be displayed on
the payment screen. This file
is often used to display seals
or approvals from SSL
vendors. Here is an example
provided by GoDaddy.
http://help.godaddy.com/articl
e/4073?isc=&locale=en
URLPersonImageNotFound
URL URL that will be shown if a
speaker does not have a
photo on their Customer
record iMIS on the Picture
tab.
URLProductImageNotFound
URL URL that will be shown if a
product image is not loaded
into iMIS.
URLReturnParamAddRegistrantToIMIS
For example -
http://www.myassociation.or
g/addregistrant.aspx?returl
this is the querystring
parameter that is used by the
external program
URLSubscriptionImageNotFound
URL URL of subscription image to
display if one is not set on the
subscription/dues item.
NOTE: You cannot set this in
iMIS however; it can be done
with SQL in the Products
table.
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CODE Description (values) What it does
ViewOrderTypes
Options include:
MEETING,DUES,FR and any
of your Order Types in the
Orders Module such as PF,
REG, INV
Comma delimited list of order
types to display in ‘View
Previous Orders’
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Table: Store_Shipping_Methods
This table contains a list of available shipping options that a user may choose when checking out of the Online
Marketplace. The code field should specify the abbreviated name of the shipping method while the description
field should specify the full name of the shipping method. A list of all accepted shipping methods can be found
in the “SHIP_METHOD” general lookup table (find this entry in the drop down list). Only include shipping
methods that are available to web users, and be sure that the code is typed correctly.
We recommend that you check the ASI website (www.imis.com) to see if they’ve recently released a new Zip
Code file. You can find this under the Tech Support Community in the Downloads section. You can work with
your AiSP to import this updated zip code file or there are instructions for doing this yourself.
NOTE: If you are licensed for Real-time USPS Freight Calculations, please see the Real-time
United States Postal Service Freight Pricing section below for additional setup instructions.
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Table: Store_Specials
This table represents current Product specials that apply to the web store. The items in the table shown to the
right are not required and they are only included here for demonstrational purposes. Before adding any items
to this table, it is important to first create the product with its special price in iMIS. Once the product has been
created, it can be added to the Store_Specials table by specifying the product code in the code field and by
adding a brief description describing the special (for example “1/2 off this month only”) to the description field.
Once a special has expired, simply remove it from this table and it will no longer appear in the Online
Marketplace.
This will display in the Marketplace in the Highlights section under Specials or in the Specials section in the
right gutter. These are controlled by Store_Settings – ShowSpecials (right gutter), ShowSpecialsTab
(Highlights box)
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Table: Store_Specials_Events
This table represents current Event specials that apply to the Online Marketplace. The items in the table shown
to the right are not required and they are only included here for demonstrational purposes. Before adding any
items to this table, it is important to first create the Event with its special offer in iMIS. Clicking on the link will
take the customer to the specific page for that event where they can take advantage of your special. Once a
special has expired, simply remove it from this table and it will no longer appear in the web store.
This will display in the Marketplace in the Highlights section under Specials or in the Specials section in the
right gutter. These are controlled by Store_Settings – ShowSpecials (right gutter), ShowSpecialsTab
(Highlights box).
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Table: Store_Tax_Auth
This table determines how a customer will be charged sales tax. The priority of tax determination is
City/State, Zip Code then State. Here are some examples of setting up this table.
CODE Description (Values) What it does
Denver|CO Name of Tax Code –
City/State tax example:
DenCty
Any order with a ship to address in Denver, CO will be
charged the DenCty sales tax as setup in AR/Cash>>Set up
tables>>Tax Codes
ZIP|80202 Name of Tax Code – Zip Code
tax example: Denver
Any order with a ship to address with a zip code 80202 will be
charged the Denver sales tax as setup in AR/Cash>>Set up
tables>>Tax Codes
STATE|CO Name of Tax Code – Stat tax
example: CO
Any order with a ship to address with a state of CO will be
charged the CO sales tax as setup in AR/Cash>>Set up
tables>>Tax Codes
Each of the values in the Description field must be a valid Tax Authority in iMIS.
NOTE: If you are using this functionality you must setup a tax code in iMIS called NONE with a
rate of 0.0.
AR/Cash>>Set up tables>>Tax
codes
NONE
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Table: Store_Unbilled_Dues
The purpose of this is to identify what to do with dues items that are not billed as part of a join/renew in the Online Marketplace. The options are:
• Delete the subscription record • Inactivate it • Do nothing
The code is either the word DEFAULT, A product type (e.g., DUES, VOL) or a specific product code (e.g., ANNUAL). It will check in this order:
1. DEFAULT - if no other entries are entered it will find this code 2. PRODUCT_TYPE – for example DUES or VOL 3. PRODUCT_CODE – you have to prepend the product type to this entry in the gen table (e.g., VOL/PAC)
The description needs to be one of the following entries. D, I, N and that will designate what to do with the dues item that is not billed as part of the online marketplace (e.g., an old journal entry)
• D – At the end of the process DELETE the subscription record • I – At the end of the process leave the subscription record but set the status to I (Inactive) • N – Do nothing and at the end of the process leave the dues item as it was before the process started
NOTE: If this table does not exist the N option will be used on all unbilled items.
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Table: Store_Warehouses
This table will list the names of the warehouses and the order products will be ordered from them. Only used
if using iMIS Multi-Warehouse functionality.
The Code is the name of the warehouse and the Description is the order in which orders will be fulfilled.
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Tables: Cross-sell, Substitute, Up-sell
The following 9 tables all consist of a Code (meeting code or product code) and a comma delimited list in
Description field for up-sell/cross-sell/replacement items. If you need more than one value in the Description
enter each code separated by a comma without spaces. Displaying these options are driven by the
ShowCrosssell, ShowUpsell, ShowReplacement values in the STORE_SETTINGS table.
General Lookup/Validation Table Purpose
STORE_CROSSSELL_EVENT_TO_EVENT Cross-sell events to other events
STORE_CROSSSELL_EVENT_TO_PROD Cross-sell events to other products
STORE_CROSSSELL_PROD_TO_EVENT Cross-sell products to other events
STORE_SUBSTITUTE_EVENT_TO_EVEN Substitutes events to other events (yes, it is spelled without the
last T as it won’t fit in iMIS)
STORE_SUBSTITUTE_EVENT_TO_PROD Substitute events to other products
STORE_SUBSTITUTE_PROD_TO_EVENT Substitute products to other events
STORE_UPSELL_EVENT_TO_EVENT Up-sell events to other events
STORE_UPSELL_EVENT_TO_PROD Up-sell events to other products
STORE_UPSELL_PROD_TO_EVENT Up-sell products to other events
CROSS-SELL EXAMPLES
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SUBSTITUTE EXAMPLES
UP-SELL EXAMPLES
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USER-DEFINED WINDOWS – FIELD OVERVIEW
The following is an overview of each of the user-defined tabs.
User-defined Table Description
ATS_Checkout_Windows This is window that will you allow you to display a pop-up after a person checks
out. For example, a survey could be presented
ATS_Dues This is used to manage all dues/subscription processes available in the Online
Marketplace
ATS_Shopping_Cart Store cart data
Coupons This table is used for you to setup all of your available coupons for the online
store
Product_ReviewComment Comments from previously-entered product reviews (Stored on each
commenter’s record in iMIS)
Product_Reviews Online product reviews from customers (Stored on each reviewer’s record in
iMIS)
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ATS_Checkout_Windows Tab
The ATS Checkout Window functionality allows web pages to be displayed to the user after the user has
finished the payment and has reached the receipt page of the online marketplace. The web page is presented
as a popup window and displays the content from any URL. This allows for a few scenarios that should cover
most needs, such as surveys for the user, registering at a third party site, or simply running code and closing
the window.
Another feature is to define is the logic to determine who sees the popup window. For example, you may only
want to display a survey once and if the user fills it out, never show it to that user again. This is accomplished
by creating SQL views in that database. With a little creativity, views can be scripted to check if a user has a
particular iMIS activity, or other database entry, such as a survey entry.
All data for ATS_Checkout_Windows will be stored on the record identified in the Store_Settings table under
the ConfigCouponManagerID setting.
IN DETAIL
The first thing that happens once the user has reached the receipt page is that a check is done to see if the
current user qualifies for any of the popup windows that have been defined. The views are listed in a custom
user-defined table called ATS_Checkout_Windows. If any views return the current user’s ID, then the popup
window is shown and the first URL (sorted in the table with a sort order value) is auto-navigated to.
The page that is navigated to can do anything a programmer writes it to do. As mentioned, this could be a
survey or a call to a web service to register the user at another site. The one requirement for pages to be
included in this system is that they must read the URL parameter named retURL and redirect the page to the
value of that parameter when the user submits the page. So in the example of a survey, there will likely be a
submit button. When that button is clicked, the code should save the survey results and then redirect the user
based on the retURL parameter.
When control is returned to the Checkout Window via the above redirect, the code then checks to see if user is
still qualifies for the next URL in the ATS_Checkout_Windows table by using the listed view and seeing if the
user’s ID is in the results. If so, then the process repeats. If not, the popup window is automatically closed.
This leaves the user on the receipt page.
FIELD What it does
Description Ignored by system, use to add a note for staff about what
this window does.
View Name SQL Server view name, view needs to return a set of iMIS
ID’s of the user’s that should see this popup window url.
URL The location of the page to display (or have run). Could be
an internal or external site.
Status Enter ‘A’ for active, any other value will define the status as
inactive. Inactive rows will be bypassed by the system.
Sort Order Number – All rows will be sorted by this entry. URL’s will
be navigated in the order based on this field.
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NOTE: The destination page in the URL field will need to read in the retURL parameter that will be
automatically added to the URL entry. For example, if http://www.google.com is the entry, the system will go
to http://www.google.com?retURL=http://store.atsol.org/store/ modalwindows/checkoutmodalwindow.aspx.
BT_ID The bill to id of the shopping cart
ST_ID The ship to id of the shopping cart
SUBSCRIPTION_TRANS_IDS The transaction ids of any subscriptions purchased at checkout
DONATION_TRANS_IDS The transaction ids of any dues purchased at checkout
ORDERS_IDS The order numbers of any products or events purchased at checkout.
VIEWS
The individual SQL views that determine if a user should see a particular url merely needs to return the list of
eligible iMIS IDs. Your view must have a column named ID but you can alias other ID fields as ID (e.g. select
BT_ID as ID from Name...) For example, to show URL to everyone, every time they checkout, the view could
be defined as select ID from Name where STATUS = ‘A’. Or, to only show users the popup if they haven’t
completed a survey (determined if a ‘SURVEY’ activity exists for the user), the view would look like this select
ID from Name where ID not in (select ID from Activity where ACTIVITY_TYPE = ‘SURVEY’).
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EXAMPLE
In this example, the customer is presented with a survey after their purchase:
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ATS_Dues Tab
This tab will be used to manage all dues and subscription processes available in the Online Marketplace. The
only entries in iMIS exist on the ConfigDuesMangerID entry in the Store_Settings General Lookup/Validation
table. Please review the Setup in Dues section of this document for further information.
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FIELD VALUE What It Does
TYPE JOIN/RENEW/SUB Describes the type of dues
management record this is. Renew
records will be checked first and if a
person cannot renew the system will
look through join records.
JOIN – this is a record that describes
someone who is trying to join.
RENEW – this is a record that
describes someone who is going to
renew their membership.
SUB – this is a subscription record
that is used by the subscription
module of the Online Marketplace.
BILLING_CYCLE A valid billing cycle name
from the iMIS Billing setup
This billing cycle name is the billing
cycle that will be used for this dues
management record to determine
what options a person will see when
going through the billing cycle
START_MEMBER_TYPE Any valid member type or an
Asterisk “*” as a wildcard. A
comma delimited list of
values can also be used.
When searching for a match of dues
management records the system will
look for a specific match first and if it
cannot find one will look for a
wildcard.
START_BILLING_CATEGORY Any valid billing category
from iMIS or an Asterisk “*”
as a wildcard. A comma
delimited list of values can
also be used.
When searching for a match of dues
management records the system will
look for a specific match first and if it
cannot find one will look for a
wildcard.
START_STATUS Any valid status from iMIS or
an Asterisk “*” as a wildcard.
A comma delimited list of
values can also be used.
When searching for a match of dues
management records the system will
look for a specific match first and if it
cannot find one will look for a
wildcard.
START_CHAPTER Any valid chapter from iMIS
or an Asterisk “*” as a
wildcard. A comma
delimited list of values can
also be used.
When searching for a match of dues
management records the system will
look for a specific match first and if it
cannot find one will look for a
wildcard.
END_MEMBER_TYPE Any valid member type This is the member type that the
person will have at the end of the
join/renew process.
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FIELD VALUE What It Does
END_BILLING_CATEGORY Any valid billing category This is the category that the person
will have at the end of the
join/renew process
END_STATUS Any valid status, usually “A” This is the status that the person will
have at the end of the join/renew
process
END_CHAPTER Not used at this time – for
future use.
ELIGIBLE_TEXT Any text to be displayed on
the join/renew/sub page
This text will display on the dues
page if the person is eligible for the
operation. It can include instructions
on the process or any other
information.
NOT_ELIGIBLE_TEXT Any text to be displayed on
the join/renew/sub page
This text will display on the dues
page if the person is not eligible for
the operation. This will come up if
the person matches the dues
management record. For example, if
the person falls into the renew
record but has already renewed their
dues. (e.g., You are not eligible to
renew at this time, please contact
the office for more information.)
IS_COMPANY Checkbox that is checked or
not checked
This indicates that this dues
management record only applies to
company records and that eligibility
will be checked through the
COMPANY_AUTHORIZATION field.
COMPANY_AUTHORIZATION Name of SQL view and is
only applicable if the
IS_COMPANY field is
checked.
This is the name of a SQL view that
should contain two fields. ID and
CO_ID. ID is the ID number of the
person logged in and CO_ID is the
ID number of any company records
that the person is eligible to
join/renew for.
CUSTOMERTYPE_TEXT Any text to be displayed on
the join/renew/sub page
This text will display at the top of the
page in situations where the person
is eligible to join or renew for more
than one member type (e.g., a
student can renew as a student
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FIELD VALUE What It Does
member or renew as a professional
member)
BILLINGCATEGORY_TEXT Any text to be displayed on
the join/renew/sub page
Text that will be displayed if the dues
requires a selection of Billing
Category.
DUESPRODUCT_TEXT Any text to be displayed on
the join/renew/sub page
This text will display at the top of the
page in situations where the person
is eligible to choose between multiple
dues products (e.g., DUES_1YR,
DUES_2YR, DUES_3YR)
DUESPRODUCT_ALWAYS_SHOW Checkbox that is checked or
not checked
If not checked, and only one dues
item is available to the person then
the dues product page will not show
(to select a dues product). However,
if this is checked, then the page will
always show even though there may
only be one option. This is will show
the single line item with the only
option pre-checked.
NUM_COMP_DUES Number Integer field to set the number of
complimentary DUES items.
CHAPTERPRODUCT_TEXT Any text to be displayed on
the chapter selection page
This text will be displayed on the
chapter selection page.
CHAPTERPRODUCT_ALWAYS_SHOW Checkbox that is checked or
not checked.
If not checked, and only one chapter
item is available to the person then
the chapter product page will not
show. However, if this is checked,
then the page will always show even
though there may only be one
option. This will show the single line
item with the only option pre-
checked.
CHAPTERPRODUCT_ALLOW_CHANG
E
Checkbox that is checked or
not checked.
If checked, then the person will be
able to check/uncheck boxes on the
page based on all chapters in the
billing cycle. If the box is not
checked, then only the pre-checked
chapter option will be displayed and
shown.
MIN_CHAPTERS Any number 0 or above This indicates the minimum number
of chapters a person must select on
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FIELD VALUE What It Does
the chapter screen. If set to 0, then
no chapter selection is necessary.
MAX_CHAPTERS Any number 1 or above This indicates the maximum number
of chapters a person can select on
the chapter screen.
NUM_COMP_CHAPTERS Number Integer field to set the number of
complimentary CHAPT items.
SECTIONPRODUCT_TEXT Any text to be displayed on
the section selection page
This text will be displayed on the
section selection page.
SECTIONPRODUCT_ALWAYS_SHOW Checkbox that is checked or
not checked.
If not checked, and only one section
item is available to the person then
the section product page will not
show. However, if this is checked
then the page will always show even
though there may only be one
option. This will show the single line
item with the only option pre-
checked.
SECTIONPRODUCT_ALLOW_CHANGE Checkbox that is checked or
not checked.
When checked, allows the person to
change their SEC products during
join or renewal. When unchecked,
they are not allowed to change SEC
products.
MIN_SECTIONS Any number 0 or above This indicates the minimum number
of sections a person must select on
the sections screen. If set to 0, then
no sections selection is necessary.
MAX_SECTIONS Any number 1 or above This indicates the maximum number
of sections a person can select on
the section screen.
NUM_COMP_SECTIONS Number Integer field to set the number of
complimentary SEC items.
MISCPRODUCT_TEXT Any text to be displayed on
the MISC subscription
selection page
This text will be displayed on the
MISC subscription selection page.
MISCPRODUCT_ALWAYS_SHOW Checkbox that is checked or
not checked.
If not checked, and only one MISC
item is available to the person then
the MISC product page will not
show. However, if this is checked,
the page will always show even
though there may only be one
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FIELD VALUE What It Does
option. This will show the single line
item with the only option pre-
checked.
MISCPRODUCT_ALLOW_CHANGE Checkbox that is checked or
not checked.
When checked, allows the person to
change their MISC products during
join or renewal. When unchecked,
they are not allowed to change MISC
products.
MIN_MISC Any number 0 or above This indicates the minimum number
of MISC subscriptions a person must
select on the MISC screen. If set to
0, no MISC subscription selection is
necessary.
MAX_MISC Any number 1 or above This indicates the maximum number
of MISC subscriptions a person can
select on the MISC screen.
NUM_COMP_MISC Number Integer field to set the number of
complimentary MISC items.
SUBPRODUCT_TEXT Any text to be displayed on
the SUB selection page
This text will be displayed on the
SUB selection page.
SUBPRODUCT_ALWAYS_SHOW Checkbox that is checked or
not checked.
If not checked, and only one SUB
item is available to the person then
the SUB product page will not show.
However, if this is checked then the
page will always show even though
there may only be one option. This
will show the single line item with
the only option pre-checked.
SUBPRODUCT_ALLOW_CHANGE Checkbox that is checked or
not checked.
When checked, allows the person to
change their SUB products during
join or renewal. When unchecked,
they are not allowed to change SUB
products.
MIN_SUBS Any number 0 or above This indicates the minimum number
of SUB products a person must select
on the SUB screen. If set to 0, then
no SUB selection is necessary.
MAX_SUBS Any number 1 or above This indicates the maximum number
of SUB products a person can select
on the SUB screen.
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FIELD VALUE What It Does
NUM_COMP_SUBS Number Integer field to set the number of
complimentary SUB items.
VOLPRODUCT_TEXT Any text to be displayed on
the VOL selection page
This text will be displayed on the
VOL selection page.
VOLPRODUCT_ALWAYS_SHOW Checkbox that is checked or
not checked.
If not checked, and only one VOL
item is available to the person then
the VOL product page will not show.
However, if this is checked then the
page will always show even though
there may only be one option. This
will show the single line item with
the only option pre-checked.
VOLPRODUCT_ALLOW_CHANGE Checkbox that is checked or
not checked.
When checked, allows the person to
change their VOL products during
join or renewal. When unchecked,
they are not allowed to change VOL
products.
CRITERIA Name of SQL View Name of SQL View that allows access
to the line in ATS_DUES. See the
Advanced Criteria section for more
information.
PROFILE Name of SQL View This is the name of a SQL view that
will prohibit a person from
completing a dues/subscription
process due to something missing
from their record (i.e. email
address). See the Advanced Criteria
section for more information.
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ATS_Payment_Options
This tab is used to configure the enSYNC Online AutoDraft options. See the enSYNC Online AutoDraft section
for full details about setting up and configuring this functionality.
FIELD VALUE What It Does
Option_Code Required: Code for payment
option
This is a unique code to identify each
payment option allowed. For
example, 1M would be for 1 payment
per month, 3M would be for
quarterly payments, and so on.
Status A or I Sets rule to active (A) or inactive (I)
Payment_Plan_Header Text Text displayed on top of payment
plan page.
Term_Instructions Text
Explanation for section of current
year dues payment plans offered.
Sort_Order Number Order of display for each payment
option.
Option_Name Text Name of option offered. (i.e.
Monthly, Quarterly, Semi-Annual,
Annual)
Option_Instructions Text Text explaining payment options.
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FIELD VALUE What It Does
NOTE: There are 2 merge fields that
can be included with this text:
• ~amount~ -- Amount of each
payment in dollars and cents
• ~numpayments~ -- number of
payments (including current
payment)
Num_Installments Number Number of installments in the plan.
Surcharge_Per_Period Number Surcharge amount added to each
payment.
Surcharge_Product_Code iMIS Dues Product Code This is the iMIS dues product code to
charge a surcharge when someone
selects to do multiple payments.
This is typically a MISC dues item.
Draft_Day Number Day auto-draft will occur.
Product_Code_Restriction Not currently used. For
future development.
Product_Cat_Restriction Not currently used. For
future development.
Member_Type_Restriction Not currently used. For
future development.
Allow_Auto_Renewal Checkbox Check this box to allow for auto-
renew.
Require_Auto_Renewal Checkbox Check this box to require auto-
renewal. Members will be forced to
setup auto-renew.
Renewal_Instructions Text Text displayed at top of auto-renew
section.
Auto_Renewal_Text_Yes Text Text displayed on button for user to
select auto-renew.
Auto_Renewal_Text_No Text Text displayed on button for user to
opt out of auto-renew.
This table will most-likely have multiple rows – each row defines the payment plan offered.
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ATS_Shopping_Cart Tab
The ATS Shopping Cart is a utility table used by ATS. It can be used for reporting or research to see who has
what in their carts.
LIST OF THE SESSION DATA STORED:
• Session ID
• Cart Type
• Bill To
• Ship To
• Product Code
• Product Major
• Product Minor
• Product Type
• Fund Code
• Campaign Code
• Appeal Code
• Distribution Code
• Is Kit Item
• Kit Product Code
• Quantity
• Unit Price
• Note
• Dues Term
• Dues Effective Date
• Dues Member Type
• Dues Billing Category
• Tribute Code
• Tribute Text
• Tribute Person
• Session Date
• Date Added
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Coupon Tab
Use this tab to manage all of your coupons.
FIELD What it does
Coupon Code Code to be used in the Online Marketplace by customers at checkout (ie BIG10,
SEPT15).
Coupon
Description
Description of coupon that is displayed on the web.
Coupon Category • There are several types of coupons that can be offered:
o Dues – Discounts on Dues/Subscription products.
o Events – Discounts for event registrations
o Freight – Discounts to freight charges
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FIELD What it does
o Handling – Discounts to handling charges
o Orders – Discounts to order products
o Shipping – Discounts to freight and handling combined. If the coupon is a
percent-off coupon, then the percent off will be off of both freight and
handling. If the coupon is a dollars-off coupon then the dollars off will be
applied to the freight charge first and then any money remaining to the
handling charge. In addition, in the product code you can enter a freight
method (e.g., UPS) and the coupon will only be valid if the person selects
that freight method. You can use a comma delimited list of freight methods
to apply this to as well (e.g., UPS,FEDEX). If you leave the freight method
blank then the coupon will apply to all freight methods.
o SUB – Discounts to subscription (SUB) products. This can only be used for
subscription-only billing. If combined with other DUES products, use the
DUES category.
• Coupon categories can be combined to create multi-category coupons. Do not add
SHIPPING in conjunction with FREIGHT and/or HANDLING coupons.
Coupon Type Type of discount coupon will apply (Percent or Dollars off).
Coupon Value Number field – Enter the amount or percent off.
Status Status of coupon (Active, Inactive, Pending).
Start Date Date that coupon offer starts.
End Date Date that coupon offer ends. NOTE: The current date has to be LESS than the coupon
end date. So a coupon with an end date of 11/1 will not be able to be used on 11/1.
Single Use Per
Person
Can a person only use this coupon once? Check box for yes.
Is Coupon
Stackable
Can this coupon be combined with other coupons?
Restricted to
Member Types
List of member types that can use this coupon. List member types separated by a
comma. NOTE: Do not put spaces between the commas when listing more than one.
Restricted to
Product List of product codes this coupon is restricted to. Do not put spaces between the
commas when listing more than one.
Wildcards: An asterisk (*) is allowed as a wildcard. Information and Examples:
Events: When restricting to an event you must list the Event Code/Function Code.
o Event_Code/* - Allows the coupon to be used for any function within the
designated event (i.e. AM2015/*)
o */Function_Code – Allows the coupon to be used with any event that uses
the designated function (i.e. */REG_MAIN)
Dues: List each dues product code unless the coupon is for chapters. Chapters must
have the product type (CHAPT) listed as well.
o CHAPT/* - Allows coupon to be used for any chapter product.
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FIELD What it does
Orders: List each product code
o PRODUCT_CODE* - Allows any product(s) that start with the same
characters to be used with the coupon. (i.e. BOOK* or DUES*)
Shipping – List each shipping method to restrict a coupon to a specific ship method
o UPS* - Allows for a coupon to be used with any ship method that begins
with UPS
Freight - List each shipping method to restrict a coupon to a specific ship method
o UPS* - Allows for a coupon to be used with any ship method that begins
with UPS
Handling – Wildcards not available with Handling coupons.
SQL View – Enter the name of the SQL view that identifies which product(s) the coupon
can be applied against. The view must contain a column named PRODUCT_CODE and
have one row per unique product code.
Restricted to
Product Cat
List of product categories this coupon is restricted to.
Coupon Product
Code
Not Used as of September 2012. If your version of the Online Marketplace is prior
to September 2012 you will enter the name of the product, setup in Orders, for
Coupons.
Product Type System type limitation (ie DUES, MEETING, ORDER)
Maximum Uses
Per Product Code
Maximum uses per order for this coupon.
• If the value is set to 0 there is no limit.
• If the value is set to a number greater than 0 you will only be able to buy that many
(quantity) of products that match the restrictions (product category and product
code).
• The discount (dollars off or percent off) will be applied to the most expensive
eligible products first.
• Sometimes rounding will need to occur to have the order put into iMIS correctly. For
example, if you purchase a book and get $10 off but purchase 3 books, the unit
price of all books needs to be adjusted and therefore the person may get $10.01 off
instead of $10.00 off.
o 3 Books @ $10 each
1 coupon for $10.00 off one book
o Results in 3 books for a total of $20.00 or $3.33 off per book. Meaning each
book is $6.66 each for a total charge to the customer of $19.98 or ($10.02
discount)
Maximum Orders Maximum number of orders for this coupon (i.e. First 50 orders get this offer).
Times Used So
Far
This field is automatically updated by web orders but can be manually advanced for
iMIS Desktop orders. NOTE: This field will only automatically update if you set a
maximum in the ‘Maximum Orders’ field.
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FIELD What it does
Coupon Batch
Code
User-assigned batch code from the Coupon Generator
User Field 1 Tracking Code 1
User Field 2 Tracking Code 2
Source Code Used to identify coupons created in the Coupon Generator
Ship To ID
Restriction
This field can be used in two different ways to restrict a coupon
ID: Enter ID number(s) of records that the coupon is restricted to. Enter multiple ID’s
separated by a comma and no space.
SQL View: Enter the name of a SQL view to this field that selects the ID’s that are
eligible to use the coupon. This can be very powerful in that you can really write your
own rules for coupon usage.
This screenshot shows where your customers will enter the coupon code in the checkout cart.
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COUPON GENERATOR
The Online Marketplace
includes a coupon
generator for creating
groups of coupons in
mass. This tool is in the
Administrative Portal.
To access the Administrative Portal go to <YourStoreURL>/store/admin/storeadmin.aspx (i.e.
http://www.atsol.org/store/admin/storeadmin.aspx). If you are not already logged in you will be taken to a
login page. Once logged in, any user with the ATSStoreAdmin Access Keyword will be directed into the
administrative portal. Click on the Maintenance tab, then Coupons and Coupon Generator to access the screen
to create coupons. The Coupon List page is still under development.
NOTE: This is not recommended for creating single coupons, but for creating many coupons at
one time.
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ADDITIONAL FIELDS IN THE COUPON GENERATOR:
• Coupon Count – Number of coupons to create.
• Coupon Generation Method – Method for naming coupons.
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EXAMPLES OF COUPON GENERATION METHODS:
STATIC VALUE
Select this option to assign the same code
to all coupons.
View in iMIS:
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RANDOM ALPHA NUMERIC
Provide a length for the
coupon code in the Coupon
Length field.
Results:
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View in iMIS:
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SEQUENTIAL WITH MASK
Provide a starting sequence
number, sequence length,
coupon prefix and suffix.
NOTE: The maximum
length for a Coupon
Code is 11. This
includes Sequence
Number, Prefix and
Suffix.
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Results:
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View in iMIS:
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Product Review Tab
This tab stores all product reviews as they are entered by customers on your site.
• PRODUCT_CODE – Product code of reviewed store item.
• RANK – 1 through 5 review ranking.
• TITLE – Title of review.
• DESCRIPTION – Actual text review.
• REVIEW_DATE – Date/time of review.
You must be logged in to review products:
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Once logged in you can review any
product
The review is stored on the
ID number of the person
who entered the review in
the Product Reviews tab.
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Product Review Comment Tab
This tab stores all product comments as
they are entered by your customers.
• REVIEW_SEQN – Sequence number
of the review this comment is for.
• COMMENT – Comment text.
• COMMENT DATE – Comment
date/time.
• HELPFUL – Was this helpful (1 for
yes, 0 for no).
• PRODUCT_CODE – iMIS product
code that was reviewed.
Your customers will be able to add
comments to reviews once logged into
the Marketplace.
Comments are stored on
the customer’s record
under the Product Review
Comments tab.
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ACTIVITY SETUP
The Online Marketplace uses activities for some functionality. Those activity types are: BO_EMAIL,
CONFLETTER, Coupon_Use, Donation, Promotion and SHIPPING activities. Activity Types are setup on
install/upgrade.
BO_EMAIL
This activity type is used to store backorder information when a customer would like to purchase an item that
is not in stock.
The customer will see that
the product is out of stock
and have the ability to enter
their email address for
notification when inventory is
available.
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Once you add inventory to the product you can pull a list of each person with the BO_EMAIL activity and the
desired product to notify them that it is now available.
The BO_EMAIL activities are stored on the Anonymous record if the person isn’t logged in. If they are, it will
be stored on their record.
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CONFLETTER
The purpose of this
activity record is for
storing confirmation
letters from the Online
Marketplace
confirmation letter
system. These
activities will be
automatically generated
from the Confirmation
Letter feature and
stored in the Store
Manager record in iMIS.
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COUPON_USE
The purpose of this activity
record is to log each time a
user uses a coupon when
checking out of the Online
Marketplace. These
activities will automatically
be created on the
purchaser’s record in iMIS.
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As your customers use
coupons, a COUPON_USE
activity will be created on
their record.
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DONATION
In order to report on the
tribute selections users
make, there will be activities
created for each donation
that has a tribute.
Sample Donation Activity:
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PROMOTION
The purpose of this activity is
to create entries for
promotional ads. They can be
used for association ads on the
website or can also be created
for ad sales to manage online
ads.
Once this activity is setup, you
will create different
PROMOTION activities that
contain specific information for
your ads. For association-
specific ads, you will use one
Store Manager ID (designated
by you) to store all of these
activities. Below is an
explanation of each field:
• Description – Enter a description of your ad
• Start Date – Start Date of the ad running
• End Date – Date ad will stop running
• URL – URL to ad
• ImageURL – URL to the image for your ad
• IsFillerAd – If this field is set to 1 then it is a filler ad, if it is set to 0 then it is NOT a filler ad
• IsPopupAd – If this field is set to 1 then the ad will open in a new window
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EXAMPLE
Here is an example of what the activity will look like on your designated record in iMIS:
Promotions display in the top product bar in the Marketplace.
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SHIPPING
The SHIPPING activity will allow you to manually create Activities on records to allow a customer to track the
shipment of their order(s). Once a SHIPPING activity is added to a record with the carrier, tracking number,
order number and date they will be able to click and track their shipment from the ‘View Previous Orders’
page. Currently, only DHL, FedEx, UPS and USPS are supported.
EXAMPLE ACTIVITY:
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VIEW PREVIOUS ORDERS PAGE:
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SETUP IN AR/CASH
Credit Card Types
The credit card types listed in “AR/Cash” >> “Set up module” are the types that will be available in the
shopping cart.
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Batch Control
Enable Batch Control – Batch Control in iMIS must be turned on.
1. AR/Cash>>Set up module>>Batch Control
2. Click Edit and selection the batch naming option you prefer
3. Click Save
Terms
If a record has a different payment term than the default payment term setup in AR/Cash the term on the
individual’s record for Orders only.
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PayPal Express Setup
The Online Marketplace supports payment via PayPal Express. This section explains the setup to enable this
feature.
STORE_SETTINGS
There are several Store_Settings for PayPal Express:
• lblPayPalExpressItemDescription – This is a description that will display in the Item Description in
the PayPal Order Summary. It cannot itemize the items from the cart.
• lblPayPalExpressOrderDescription – This description is used for where the order came from. For
example, ‘ABC Association Checkout’.
• PaymentPayPalExpress – True/False setting. When set to True, PayPal Express payment is
enabled.
• PaymentPayPalExpressButtonText – Text that displays for customer to select PayPal Express
payment type.
• PaymentPayPalExpressNote – Note displayed after customer selects PayPal Express payment type.
SETUP IN CREDIT CARD AUTHORIZATION
A new credit card authorization account will also need to be setup in iMIS for your PayPal Express account.
1. AR/Cash>>Set up module>>Credit Card Auth
2. Click New to setup a new gateway
a. Gateway: Custom
b. Select Immediate Authorization
c. Account Code: PAYPALEC
d. Account Description: PayPal Express Checkout
e. Administrator’s Email: Email address on your PayPal Express account
f. Partner: leave blank
g. Host URL: www.sandbox.paypal.com (test transactions) or www.paypal.com (live transactions)
h. Host Port: 0 or leave empty
i. Vendor: API Signature for your PayPal account
j. Username: API Username for your PayPal account
k. Password: API Password for your PayPal account
l. Timeout: 0 or leave empty
m. Proxy Server Address: leave empty
n. Proxy Server UserId: leave empty
o. Proxy Server Port: leave empty
p. Proxy Server Password: leave empty
q. Verify Proxy Server Password: leave empty
r. Click Save
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CASH ACCOUNT SETUP
You’ll need to setup a cash account for PayPal Express.
1. AR/Cash>>Set up tables>>Cash accounts
2. Click New
a. Code: PAYPAL
b. Title: PayPal
c. Type: Credit Card
d. Account: Desired GL account code
e. Entity: Desired entity code (optional)
f. CC Auth Account: PAYPALEC
g. Click Save
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CHECKOUT
As your customers check out they will select PayPal Express as the payment type:
After clicking the PayPal Express Checkout button (configurable with Store_Setting
PaymentPayPalExpressButtonText) they will be directed to the PayPal checkout
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Customers are then re-directed back to the Online Marketplace and displayed the receipt.
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PayPal TeleCheck Setup
The Online Marketplace supports payment via PayPal TeleCheck. This section explains the setup to enable this
feature. You need to make sure your PayPal account includes this feature as well. Check with PayPal to verify
this is part of your account setup.
STORE_SETTINGS
There are several Store_Settings for PayPal Express:
• PaymentACH – True/False setting. When set to True, customers are allowed to pay by electronic
check.
• PaymentACHNote – Text note that displays on payment screen after selecting ACH payment type.
• PaymentACHShowCheckImage – True/False setting. When set to true, displays an informational
image of a check for completing ACH (electronic check) payment (account number, routing
number, etc.).
• PaymentTelecheckType – 1 or 2 – Your PayPal Telecheck account type will be 1 or 2. Enter that for
this setting.
o Type 1 accounts process transactions as a Sale
o Type 2 accounts process transactions like credit card transactions (Authorization, Delayed
Capture/Void). See the Credit Card Processing section for details.
CASH ACCOUNT SETUP
You will need to setup a cash account in iMIS for processing electronic checks. It must be a ‘credit card’ type
account that points to your PayPal processor.
BATCH_SETTINGS
Batch_Setting that control ACH payments will also need to be configured. Those settings are:
• BatchCashAccountCheck – Name of the cash account in iMIS used for Online Marketplace ACH
payments. This must be a cash, cash account.
• CashAccountCheck – Name of the cash account in iMIS setup for ACH payments. This must be a cash,
cash account.
• CashAccountCheckProcessor – Name of the cash account in iMIS setup for ACH payments. This must
be a credit card cash account linked to your payment processor.
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Staff Only Payment Options
This functionality allows staff who use the impersonate functionality in the Online Marketplace to select a
specific cash account and optionally a specific batch at checkout. The payment is processed as a check and
the transaction shows as paid in iMIS. This is typically used in a lockbox situation where the organization has
already received the payment through the bank.
NOTE: Staff must impersonate the customer through the administrative portal for this feature to appear,
once enabled.
STORE_SETTINGS
There is only one Store_Setting:
• PaymentAdminOptions – True/False setting. When set to True staff will have the option to select a
specific cash account at payment time.
STORE_ADMIN_PAYMENT_OPTIONS
This general lookup table contains the codes of the cash accounts you want available for these transactions.
It is required that these are all ‘cash’ cash accounts and not credit card cash accounts. See the Tables:
Store_Admin_Payment_Options section for detailed information about setting up this table.
When impersonating a customer in the Online Marketplace the staff member will be presented with an
Administrator Options radio button on the payment screen that allows them to select one of the cash
accounts from the Store_Admin_Payment_Options general lookup table. The batch created will use the cash
account selected and the transaction will be recorded as paid in iMIS.
In addition, you can set a specific source code for these transactions using the
ConfigAdminPaymentSourceCode entry in the Store_Settings general lookup table. This is the source code
that will be used on an order when using the administrative payment options. The source code must be a
valid source code in the SOURCE_CODE general lookup table in iMIS and is defaulted to WEB.
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Blue Pay Payment Gateway
The Online Marketplace supports usage of the CCS and enSYNC Blue Pay dlls in the ATS Online Marketplace.
Each gateway should be setup per the instructions from each respective company. The ATS Online
Marketplace does NOT include the respective dll files or entries in the config files.
In general, this will likely require
• Placement of the Blue Pay dll(s) into the Bin folder of the ATS Webservices. Remember that these
should be backed up somewhere. They may be deleted during an upgrade to the ATS Online
Marketplace and will need to be replaced for Blue Pay to work in the store.
• Placement of additional line(s) in the ATS Webservices web.config. These are typically entries in the
PaymentGatewayServices section.
• Placement of additional entries in the ATS Webservices appsettings.config. There may be some
entries required for error trapping or configuring the dll.
When using these alternative gateways you will need to make sure that your gateways are properly setup in
iMIS.
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Example Payment:
1. Select Administrator Options
2. Select Cash Account
3. Select Batch (Optional)
4. Enter check number or note in the Note field.
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SETUP IN ORDERS
The Web Order Type under Orders>>Set up module>>Web must be set to PF. PF is a pro-forma order type
that is set on all web orders. They are then converted to regular orders using the iMIS desktop.
Where Product Information Displays
The following example will show you where some of the fields in iMIS displays in the Online Marketplace.
Most of the fields in the Manage Inventory window are can be displayed using the ‘Show’ entries in the
Store_Settings General Lookup/Validation table. Also, the labels displayed for each field are configurable using
the ‘lbl’ entries in the Store_Settings General Lookup/Validation table.
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Freight by Weight - United States Shipping Setup
This section only applies if you use Freight by Weight for freight determination. Additionally, depending on
how countries are stored in iMIS will drive how zone tables are setup.
Country On Customer Record Country on Zone
Blank Blank
United States United States
USA USA
Zone Table Setup (Orders>>Set up tables>>Zones)
Store_Settings
Code Description What it does
ConfigDefaultCountryDatabas
e
Typically left
blank for US
customers – see
note.
The value in the Country table for the default country.
This is used for freight. For many clients in the United
States, this is blank and therefore they need to leave it
blank in the db.
ConfigDefaultCountryDisplay
Example: USA Value to display for the default country in the database.
For example, they may set the
ConfigDefaultCountryDatabase to blank but set the
ConfigDefaultCountryDisplay to “United States”.
Whatever value they use will be displayed in the
dropdown of the country table when calculating freight.
The Store_Shipping_Methods general lookup table will be where you indicate which of your shipping methods
are allowed in the Online Marketplace. Types must exist in the iMIS standard general lookup table
Ship_Method.
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Multi-Warehousing
The Online Marketplace does support iMIS Multi-Warehousing functionality. See the Section ‘Table:
Store_Warehouses’ for specific information.
Shipping Tracking
The Online Marketplace can track shipping through SHIPPING activities that are manually added to iMIS
customer records. See the Section ‘Activity Type: SHIPPING’ for specific information.
Stored-Procedure Pricing for Products
The Online Marketplace is setup to allow for stored-procedure pricing on products. Your stored procedure can
contain the following parameters. Any parameters that you specify will be sent by the Online Marketplace to
your stored procedure.
Parameter
Name
Description
@PRODUCTCODE This is the product code of the item
@BTID This is the Bill to ID of the shopping cart
@STID This is the Ship To ID for the item being purchased
@QTYINCART This is the quantity of this item in the cart. I could also be acquired through SQL in the
stored procedure.
@QTYTOORDER This is the quantity of this item that the person would like to order. Currently always 1
The stored procedure needs to return a single price. That price should be rounded to two digits.
CREATE THE GENERAL LOOKUP TABLE
First you must create the General Lookup table called STORE_PRODUCT_SP_PRICING.
• Stored procedure pricing for products can be defined for all products using a “DEFAULT” value or on a
product by product basis.
• For each product that you want to execute a stored procedure, enter the product code as the CODE in
the general lookup table. The Description should be the name of a stored procedure to be executed to
calculate the price.
• If there is not an entry for a product code, the Online Marketplace will look for a code of DEFAULT. The
entry of DEFAULT will be used for all other products that do not have individual lines for the product
code. If there is no DEFAULT entry then no stored procedure pricing will be calculated for the product.
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EXAMPLE OF A SIMPLE STORED PROCEDURE:
This example will calculate the product price at half of the Member Price.
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
CREATE PROCEDURE [dbo].[sp_HalfMemberPrice]
@PRODUCTCODE VARCHAR(31)
AS
select PRICE_1 * .5 from Product where PRODUCT_CODE = @PRODUCTCODE
GO
HOW PRICING IS DISPLAYED FOR STORED-PROCEDURE PRICING PRODUCTS:
In the Online Marketplace you can define three types of pricing to display. Each of these can be shown or
hidden based on store settings.
1. Member Price: Determined by the Member Price field as entered in the Manage Inventory screen.
2. Non Member Price: Determined by the Non-Member price field as entered in the Manage Inventory
screen.
3. Your Price: If you have stored procedure pricing setup as described earlier, that is the price that will
show up in the Your Price field. Otherwise, the system will look at the currently logged in user (or
anonymous user if you are not logged in) to display in the Your Price field. Your Price is always the
price that is put into the cart.
Purchase Orders
Starting with iMIS versions 15.2.5 and higher you can allow your customers to pay for an order by purchase
orders. The PaymentPurchaseOrderOrders setting in the Store_Settings General Lookup/Validation table
controls this. To enable purchase orders set this setting to true.
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PDF Watermarking & Security
PDF Watermarking functionality allows you to watermark
electronic PDF files that are available in your Online
Marketplace. There are two settings in the Store_Settings
table that control this:
• ShowWatermarkPDFFiles: This is a True/False
setting to turn on or off this feature. Setting this
to true turns it on.
• lblWatermarkCopyrightStatement: This is the
statement that will print along with the
customer’s name, company, order number and
order date.
NOTE: Watermarks cannot be applied to any
encrypted PDF.
See an example to the right:
PDF SECURITY:
These are the Store_Settings for assigning security to PDF’s.
PDFSecurityEncryptionSiz
e
40 or 128
Size of encryption key for PDF security.
PDFSecuritySecure True – Enables PDF Security
False – Not enabled
PDFSecurityOptions Sets the values of the PDF security settings. Those that are included are set
to TRUE, otherwise they are set to false. This is a string and can be comma
delimited.
NOTE: PDF files cannot have any pre-existing security applied to them for
this feature to work.
Valid Values:
• CANCOPYCONTENT - Can copy the document content. • CANEDITCONTENT - Can edit PDF document content. • CANFILLFORMFIELDS - Can fill the form fields. • CANPRINT - Can print the document.
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• CANEDITANNOTATIONS - Can edit PDF document annotations.
PDFSecurityOwnerPassw
ord
Password that will be applied to PDF’s for security. It will be required to
change OWNER options of the rendered PDF.
PDFSecurityUserPasswor
d
Password that will be applied to PDF’s for security. It will be required to
change USER options of the rendered PDF.
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Newest Items
There is a section on the Online Marketplace homepage to display newest items. Newest items are
determined by the Publication Date set on the product in the Publication demographics window. The
Store_Settings ShowNewestTab (turns on Newest tab) and LblNewestTab (label for Newest tab) control this
feature.
From Orders>>Manage Inventory select
the desired product and click the
Publication button. Note: To enable the
Publication button you must check the
‘Use Publication Demographics’ box on
the item’s category under Orders>>Set
up tables>>Product categories.
Newest Tab:
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Web Categories
The Online Marketplace supports iMIS web categories. There are two Store_Settings that control this.
1. ShowProductWebCategoriesList – When set to true the Product Category section in the right gutter
switches to a tree-like view using the iMIS web categories and disables the use of the category search
by the category set on the product.
2. ShowProductWebCategoriesLevel – This number determines the number of levels expanded in the
category tree by default.
Prior to iMIS 20.2 web categories can be managed in the iMIS Desktop under System Setup>>Set up
commerce web components>>Store home.
We have created an interface in the Online Marketplace Administrative Portal for managing web categories
since the interface in the iMIS Desktop was removed in version 20.2. To access this interface go to your
administrative portal and under Products>>Products Audits and Tasks>>Manage Web Categories:
Tab Description:
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Information: Brief description of this functionality.
Add New Category: Add new web categories.
Manage Category Products: This is where you add or remove products from each category by selecting a
category from the tree above and using the arrow buttons to move from ‘Products not in Category’ to
‘Products in Category’. There is a checkbox to include inactive products if needed.
Edit/Update Category: Lets you update category title, description or online status.
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Deleting a Category: If a category has no products assigned to it, it is eligible to be deleted in the Edit/Update
tab. The delete button displays in this scenario.
Reports: Contains on listing of products not in a category
NOTE: There is limited functionality to re-order the web categories by dragging and moving them up or down.
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How Products are Displayed
This describes how products are displayed based on the product status and web setting:
Status Web Option Description
Active Not on Web Will not display on store, message states: product not found
Active View on Web Will display, but cannot add to cart
Active Sell on Web Displays and can add to cart
Inactive ANY Will not display on store, message states: product not found
Order Processing in iMIS
Here are the steps you’ll need to follow in iMIS to process your orders that come from the web. All orders first
appear in iMIS as a Pro Forma or Quote. These quotes will need to be converted to Orders to finalize
processing and create transaction records.
1. Review and Post Batches
a. Transaction records are not written in iMIS until batches are posted
i. AR/Cash>>Manage Batches>>Highlight Batch
1. Click Print Selected to review the batch entries
ii. After reviewing your batch, select Post Selected to post your batch
2. Convert Quotes to Orders – All orders will come into iMIS as Quotes and will need to be converted to
orders.
a. Orders>>Process Orders>>Print Quotes
i. Highlight desired quotes and click the Convert button
ii. This will print the quotes to the screen. You don’t need to print them just close the
report
iii. NOTE: If you don’t need this stage for other quotes, you can go to Orders>>Set up
module>>Order Staging and uncheck the ‘Print Quote’ box under Pro Forma Orders and
then this step is eliminated.
b. Orders>>Process Orders>>Convert Quotes
i. Highlight desired quotes and click the Convert button
3. Once orders have been converted you can then move them through the stages needed (as setup in
your iMIS database for the order type)
a. Orders>>Process Orders
i. Print Pick Lists
ii. Print Shipping Papers
iii. Ship Orders
iv. Invoice Orders
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REAL-TIME UNITED STATES POSTAL SERVICE FREIGHT PRICING
(ADD-ON MODULE)
This is an add-on module to the Orders Marketplace for calculating USPS real-time freight pricing. You must
be licensed for this from ATS in order to use this functionality. Currently, the following ship methods have
been configured:
• USPS (12 ounces or less)
• USPS Priority Flat Rate Envelope (less than
4 pounds)
• USPS Priority Flat Rate Box (less than 70
pounds)
• MediaMail (less than 70 pounds)
• International Flat Rate Priority Box (less
than 20 pounds)
• International Flat Rate Priority Envelope
(less than 4 pounds)
International limits can vary by country.
Note: To request another ship method, please submit an enhancement request at
http://atsstore.ideascale.com.
You will need to obtain a license from the USPS to use their web tools. You can do this here:
https://secure.shippingapis.com/registration/. Make a note of the UserId they assign you.
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Setup the Shipping General Lookup Tables
You will need to add a few General Lookup/Validation tables for this feature of the Online Marketplace.
TABLE: SHIP_METHOD
This standard iMIS General Lookup table
must contain a list of all shipping
options in iMIS (Desktop and Online).
The code field should specify the
abbreviated name of the shipping
method while the description field
should specify the full name of the
shipping method.
TABLE: STORE_SHIPPING_METHODS
Be sure that all of your online shipping
methods are listed here. This allows
you to have other methods for only iMIS
desktop processing. A list of all
accepted shipping methods can be
found in the SHIP_METHOD General
Lookup table (find this entry in the drop
down list), along with their accepted
abbreviated name. Only include shipping
methods that are available to web
users, and be sure that the abbreviated name is typed correctly.
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TABLE: STORE_USPS_EXTERNAL_SETTINGS
These are the settings that
communicate with USPS.
CODE Description (values) What it does
SHIPFROMZIP Origination Zip Code Zip code you are shipping from
USERID UserID given to you from
USPS
Tells the USPS who you are
USE_EXTERNAL_USPS True or False True – Enables US shipping rate calculations
False – Does not enable US shipping rate
calculations
USE_EXTERNAL_USPS_INTL True or False True – Enables International shipping rate
calculations
False – Does not enable International shipping
rate calculations
TABLE: STORE_USPS_INTL_SHIP_METHODS
International Setup for
USPS:
CODE Description
(values)
What it does
USPS_PRIORITYMAILINTERNATIONALFLATRATEBOX_CODE USPS_FIFRB Code used for Int’l Priority
Flat Rate Box
USPS_PRIORITYMAILINTERNATIONALFLATRATEENVELOPE_C
ODE
USPS_PIFRE Code used for Int’l Flat Rate
Envelope
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TABLE: STORE_USPS_SHIP_METHODS
US setup for USPS:
CODE Description (values) What it does
MEDIAMIALW MEDIAMAIL Code for MediaMail
USPSW USPS Code for USPS First Class Parcel
USPS_PFLEW USPS_PFLE Code for USPS Priority Flat Rate Envelope
USPS_PRIOW USPS_PRIOR Code for USPS Priority Flat Rate Box
TABLE: STORE_USPS_MAX_WEIGHT
This table allows you to set a maximum weight
restriction for a ship method. This shipping method will
not appear in the cart when an order is over this
maximum weight. The Code in this table refers to the
Ship Method and the Description is the weight in pounds
(partial amounts are allowed such as .50). This code
must already exist in either the
STORE_USPS_INTL_SHIP_METHODS or the
STORE_USPS_SHIP_METHODS table.
NOTE: For USPSW the weight of the order must be 12 ounces or less.
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SETUP IN EVENTS
Event Functions
ATS has designed the following function prefix codes to allow functions to display differently. These prefixes
are added to the registration function codes. For example, instead of using MAIN for your Main Registration
you would now use REG_MAIN.
REG_ FUNCTIONS
Functions with the REG_ functions need to have a Sort Sequence below 1000, will be displayed with radio
buttons, and the registrant can only select one. At least one of these is required.
QUESTION FUNCTIONS
You can also create questions directly in the staff site that display in the Online Marketplace. Creating
questions in the staff site is the preferred method.
QSTO_
Function displays a textbox under the description and filling out the textbox is optional; prefix is shorthand for
"question optional".
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QSTR_
Function displays a textbox and is required. Required functions can display with a different color.
CHECKBOX FUNCTIONS
Please note that you cannot use these prefixes if your registrants can select more than one of a function. This
is basically a yes/no option.
CBXO_
Function displays a checkbox next to the description and the checkbox is optional.
CBXR_
Function displays a checkbox and the checkbox is required. Required functions can display with a different
color.
INFORMATIONAL FUNCTIONS
NFO_
Function is an information only item. This is useful for displaying messages and notices. This does not show
date and time. NOTE: MEMO Functions also function like NFO_ Functions.
NFOT_
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Function is an information only item. This is useful for displaying messages and notices. This does show date
and time.
EMERGENCY CONTACT FUNCTION
EMRG_
Function will display emergency contact text boxes for the user to fill out. NOTE: This data can only be
saved in user-defined fields designated in the app_settings file and is the same for each event. It is
recommended that you use a QSTO_ function for this purpose.
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GROUP FUNCTIONS
GRPR_[CODE]
Function displays as a group label, with a selection from the group being required. Functions following this
function will be considered a group if their function code starts with [code]. For example, GRPR_BRK01 would
define a group, with the title being displayed as the label. Functions following this that start with BRK01_
would be part of that group; i.e. BRK01_SES01 and BRK01_SES02.
GRPO_[CODE]
Function displays as a group label, with a selection from the group being optional. Otherwise, it works like
GRPR_.
When deciding what codes you will use for your groups keep in mind that any other function(s) that start with
that same letter or code will be included in your group. We recommend at least 3 characters. For example, if
you create a GRPO_A function for your ‘A’ sessions and then follow with functions A_1, A_2, A_3 any other
function code that starts with the letter A would be included in that group so it might be better to use a
naming convention like this: GRPO_ASSESS with following functions of ASSESS_1, ASSESS_2, ASSESS_3.
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NOT USING FUNCTION PREFIXES
If you decide not to use the prefixes as described above your functions will display on the web if the ‘Show
this function on the Web?’ box is checked. However, not using the prefixes means that the functions will not
follow the same rules. For example, you can create a function called MAIN_MON and give it a Sort Sequence
of 100 and it will display in the Main Registration section but it will not function like other functions with a
REG_ prefix where only one of that type can be selected. You can auto-select a function by checking the
Automatic Option box in iMIS.
USING YOUR OWN FUNCTION PREFIXES
If your organization already uses a different function prefix naming schema you can override the Online
Marketplace settings by using the Store_Event_Function_Prefixes General Lookup table.
This table allows for the use of pre-defined function prefixes to function like ATS Function Prefixes. The
description is a comma delimited list of your custom functions that will have the same functionality as the one
in the CODE. See the ‘Setup in Events’ section of this document for an explanation of all ATS Function
Prefixes.
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PRE-REQUISITE FUNCTIONS
The General Lookup table STORE_EVENT_FUNCTION_PREREQ contains entries for function(s) and which
function a person must sign-up for before they are able to register for that function.
Example
Your event (DMAANNUAL) has the following REG_ functions defined:
• REG_MAIN – full conference registration
• REG_MON – Monday-only registration
• REG_TUE – Tuesday-only registration
• REG_WED – Wednesday-only registration
You have a Welcome Reception that will be held on Monday (Function Code: XTRA_BANQ) and you only want
people who have signed up for REG_MAIN or REG_MON to see that function. The entry in the
STORE_EVENT_FUNCTION_PREREQ table would look like this:
• Code: DMAANNUAL/XTRA_WELCOME
• Description: REG_MAIN,REG_MON
Once that entry is made in the table then the only registrants that will wee the XTRA_WELCOME functions are
those that either sign up for REG_MAIN or REG_MON.
CUSTOM REGISTRATION VALIDATION
Currently the ATS Online Marketplace provides several ways to help guide the registrant to select the correct
options. Those include prerequisite functions, conflict coding, restrictions by registration class, and special
grouping of functions. If your validation needs aren’t met by any of these methods you can create a custom
validation of the registration through the use of a stored procedure. The
STORE_REGISTRATION_VALIDATION general lookup table will allow you to restrict registration based on
custom rules. Please refer to the section ‘Table: Store_Registration_Validation’ for detailed information and an
example stored procedure.
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FUNCTION BEHAVIOR
NOTE: Functions work the same way functions do in the iMIS Desktop. All of your functions
must have pricing setup, even if they are complimentary (check the Comp box).
FUNCTION LOGIC
• If the registration class has pricing it will be used • If a Default Price is setup (non-zero or complimentary) the default pricing will be used • If the person meets neither of the above two scenarios they will not be able to register for the
FUNCTION • If the person has no functions available to their registration class they will receive an error message
that they are unable to register for the EVENT • Functions that have the ‘Automatic Option’ box checked will be selected by default. • Functions that have no pricing for the registrant class of the person logged in will not display. • Any ‘required’ functions have a style applied to them in the style sheet that can display them
differently.
This can be VERY POWERFUL – You can ask questions of just members or just non-members. Some examples are:
• Create a ‘Speaker Lunch’ function with only pricing for the Speaker registrant class that only speakers can see.
• If a CBXO function (one of the ATS function prefixes listed above), is not set to complimentary for the registration class, the person will not be able to register for the function. In addition, if the Default Price is set to complimentary then anyone registering will see the question.
NOTE: All events must have an
early and regular cutoff date.
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SORT SEQUENCE
The Online Marketplace uses the Sort Sequence field in the function to help determine its placement on the
registration screen.
Any functions with a Sort Sequence under 1000 and a function prefix of REG_ (or designated alternate
function prefix) are considered ‘registration’ functions. These functions will display as radio buttons and
selection of one is required.
Functions with a Sort Sequence over 999 will be in conflict (displayed as radio buttons) in the following
scenarios:
• The date/time conflicts and the ConfigEventTimeConflicts entry in the Store_Settings table is set to
True.
• Two or more functions share a conflict code.
Functions on receipts and confirmations will print in order of the Sort Sequence set on each function.
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EVENT SECTION HEADERS
If the
CONFIGEVENTAUTOADDGROUPHEADER
entry in the Store_Settings table is set
to True (default) the behavior is function
grouping headers will be displayed as
follows:
• Additional Programs (before the first function that is 1000 or greater)
• Additional Information (before the first function that is 2000 or greater)
When the
CONFIGEVENTAUTOADDGROUPHEADER
in the Store_Settings table is set to
False, you have the ability to setup your
own group headers within an event.
Create a function in the Event that will display your desired header text – the Type for this function must be MEMO. The function code and title can be whatever you like. What you enter into the DESCRIPTION field will be what is displayed in the section header on the website. These functions must be set to show on the web.
Here is an example of a Memo function with a sequence number of 0. The description will be added immediately below the ‘Registration: Registrant Name’ line. NOTE: if the ConfigEventAutoAddGroupHeader is set to false this memo function MUST have a sort sequence of 0 to display the registrant’s name.
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Event Question Manager
The ATS Online Marketplace can utilize questions setup in iMIS using the Survey Questions.
iMIS 15-20.2.1.235: Once in Define an Event, click More>>Web Setup Wizard. Questions are defined on the
Survey tab.
iMIS 20.2.26.3109 and higher: Questions are defined in the Staff Site.
• Questions that are assigned to a function will be displayed directly below that function.
• Questions that are not assigned to a function will display after all functions.
• Functions set as an ‘Automatic Option’ will display the questions immediately
• Functions that are not set as an ‘Automatic Option’ will not display questions until the function is
selected.
• Any question setup will display.
EXAMPLE
Question assigned to a function called
GOLF asking the person’s handicap:
This displays in the Online Marketplace
like this:
Because the question is required it
displays with a different color.
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An optional question not linked to a function would look like this:
In iMIS:
Online Marketplace:
Function set without
‘Automatic Option’
selected does not display
the question(s) until the
function is selected:
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Event Description Display
There are 2 different description fields you can use in the setup of your events. Depending on which one
you want to display there are different Store_Settings to control this.
To display the Description field from the iMIS Desktop use the ShowEventDescription and
ShowEventDescriptionBrief settings by setting them to true.
To display the Additional Description field from the Staff Site setup use the ShowEventAdditionalDescription
and ShowEventAdditionalDescriptionBrief settings by setting them to true.
The ‘brief’ settings show on search results where the other description setting displays on the event detail
page so you could have 2 different descriptions and perhaps the desktop description displays in search
results (brief) and the staff site description is used for the event detail page. In this scenario your settings
would look like this:
• ShowEventDescription – false
• ShowEventDescriptionBrief – true
• ShowEventAdditionalDescription – true
• ShowEventAdditionalDescriptionBrief - false
Labels: The labels settings for either of these are:
• Desktop: lblEventDescription
• Staff Site: lblEventAdditionalDescription
If either description field has no text in it the label will not display.
Event Image Display
Both RiSE and iMIS Desktop share the same field for iMIS for event image URLs. The Desktop uses a full URL
while RiSE uses a URL relative to the RiSE site. To support this functionality a Store_Setting has been added
to support this.
• URLEventImagePrefix – This is a prefix that will be added to all event image URLs that don’t start
with http or https (e.g. https://www.myasssociation.org/). This means that an image sucha as
images/myeventimage.jpg will result in a URL of
https://www.myassociation.org/images/myeventimage.jpg.
Event Resource Web Display
NOTE: As of September 2013 the ConfigEventDetailResourceGroup and
ConfigEventDetailResourceType Store_Settings has been phased out. This functionality is being
expanded with the addition of the Store_Event_Function_Resources and
Store_Event_Meeting_Resources general lookup tables.
The ConfigEventDetailResourceGroup and ConfigEventDetailResourceType settings in the STORE_SETTINGS
table have been phased out and replaced with the following Store_Settings.
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CONFIGEVENTDETAILDISPLAYMODE
EXAMPLE OF TABS ON EVENT DETAIL PAGE
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CONFIGEVENTFUNCTIONDISPLAYMODE
EXAMPLE OF EXPANDING PANELS FOR FUNCTION DETAIL
VALID ‘DESCRIPTION’ VALUES
The valid ‘Description’ values for these 2 settings are:
Value Behavior
Linear displays all resources in a linear display on the Event Detail page
Tabs displays each resource ‘Type’ in a tabbed format
PanelsExpandAll displays each resource in a collapsible panel and all are expanded by default with this
setting
PanelsExpandNone displays each resource in a collapsible panel and all are collapsed by default with this
setting
PanelsExpandFirst displays each resource in a collapsible panel and only the first is expanded by default.
The first setting is controlled by the resource’s Sort Order
Function resources popup in the format of the designated when clicking on the Function Title.
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SETUP EVENT RESOURCES
Under Events>>Set up tables>>Event
resources setup the different resources.
We recommend using the STAFF Type.
• The Item Sort Order will
determine what order each
resource is displayed.
• Each resource you want to display
online will need to be added to
either the
Store_Event_Meeting_Resources
or
Store_Event_Function_Resources
general lookup table.
o Code = Title displayed for
resource section (panel,
tab, etc.)
o Description = Resource
Type|Resource Group
• You may also use a wildcard character of a percent sign. For example a description of STAFF|WEB%
would result in pulling groups named WEB1 and WEB2 from the STAFF type into the same tab or
panel.
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In this example, on the REG_MAIN
function in our event we entered the
information in these resources. You can
enter these resources on any function
within your event
The values were set for each resource.
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This is how the
information displays after
clicking on the function
name.
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GENERIC RESOURCES
The ATS Online Marketplace also includes a number of KEYWORDS that have special meaning. For example, if
you want to display the event address in a tab, you can add a meeting resource and use the special code of
ADDRESS. By doing that, you can control the sort order and position of the address in your display.
NOTE: You do not need to re-enter the information (i.e. Address) into the resource, the code will
pull it from the Event Address window.
The following keywords are reserved. This means if you make the CODE in meeting resources match these
words, the text for the page will be pulled from other sources than the Event Resources. These items will
display even if you have the corresponding configuration turned off in the Store_Settings table. In other
words, this supersedes those settings.
Meeting Resources CODE Meaning Label comes from
ADDRESS Event address LBLEVENTADDRESS
DIRECTIONS Event driving directions LBLEVENTDIRECTIONS
NOTES Event notes LBLEVENTNOTES
COORD Event coordinators LBLEVENTCOORDINATORS
DESC Event Description LBLEVENTDESCRIPTION
UF1 Event User field 1 Event Setup
UF2 Event User field 2 Event Setup
UF3 Event User field 3 Event Setup
UF4 Event User field 4 Event Setup
UF5 Event User field 5 Event Setup
UF6 Event User field 6 Event Setup
UF7 Event User field 7 Event Setup
UF8 Event User field 8 Event Setup
UF9 Event User field 9 Event Setup
UF10 Event User field 10 Event Setup
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EXAMPLE OF EVENT ADDRESS:
Event Resource Group and Item created:
• The first Type entry creates the
name of the resource group to
display
• Each resource within that Type
displays if data exists for that
field. Blank resources do not
display
Resource added to
Store_Event_Meeting_Resources general
lookup table:
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Add the address to your event setup:
Address Tab display on event detail page:
TIP: You could also include other
resources in the STAFF|ADDRESS
group that would display along with
the address. For example,
Transportation information, driving
directions (DIRECTIONS), etc.
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Displaying Speaker Information
Details about your speakers can be displayed along with your event information. There are five settings in the
Store_Settings table that control this functionality:
Setting What it does
ShowEvent Speakers shows event speakers on the detail page. Set to False if using functionality
above
ShowEventSpeakersBrief shows event speakers on the Search Results page
ShowEventSpeakersImage Show/Hide speaker images if ShowEventSpeakers is turned on
lblEventSpeakers Label to display
URLPersonImgageNotFound this URL will display a graphic when a photo does not exist on a speaker’s
record in Customers
Setting these options to True will display
speaker names and optionally speaker
photos. Any speaker within your event
will be displayed, regardless of the
function they are assigned to. Name,
company name, and optionally picture
will be displayed. You will need to create
an Event Resource to assign a speaker to
your event. This is done in iMIS under
Events>>Set up tables>>Event
Resources:
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Within your function you can then
assign an ID to this speaker resource:
To display pictures you need to have a
picture in the person’s record in
Customers:
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To display all speakers you can utilize
the Store_Event_Meeting_Resources
and Store_Event_Function_Resources
tables. Using % as a wildcard will
display all speakers for an event and/or
function:
Example of speakers displayed when
added to
Store_Event_Meeting_Resources table.
Example of speakers displayed for a
function when added to the
Store_Event_Function_Resources table.
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Example of speaker information in the
Event Brief Listing
(ShowEventSpeakersBrief = True):
Sample of speaker information on the
Event Detail Page (ShowEventSpeakers =
True):
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Guest Functions
Setting a function up as a Guest Function
in iMIS will allow your registrants to
create guest badges while registering.
You will check the Guest Function box
and then set the number of guests
allowed for this function in the ‘Max
Registrations per Registrant’ box.
When a registrant selects a Guest
Function they are presented with a
window to create the guest badges:
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Click + to add each badge:
Badges are editable until the registrant
checks out. The badges are stored in the
Badges window in iMIS.
Guest Badges
You can control what fields are displayed and how they can be edited by using the
Store_Event_Guest_Badge_Fields general lookup table. Each entry in this table can be set to one of the
following options:
• READONLY – displays existing value from iMIS but does not allow changes
• EDIT – displays existing value and allows editing
• REQUIRED – same as EDIT but the field must have a value
Fields Available:
AddressLine1 InformalName
AddressLine2 LastName
AddressLine3 MiddleName
City PostalCode
Company Prefix
Country StateProvince
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DelegateNumber Suffix
Designations Title
FirstName
The information collected creates an Order_Badge record and is visible on the Badges screen in the iMIS
desktop.
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Register Someone Else Functionality
The ATS Online Marketplace has the ability to let your customers register themselves as well as other people
at their company for your events. Here are the features and settings needed for this functionality.
ALLOWREGISTERSOMEONEELSE
When this entry in the STORE_SETTINGS General Lookup/Validation table is set to true then this functionality
is allowed for all events. If set to False, you can control this functionality within each event under Web
Options (iMIS 15.2 and higher) or from the Web Setup Wizard.
• This feature of the Online Marketplace allows a person at a company to register other individuals at
their company (they have the same Company ID). If you need different functionality than this you can
create a view to select the desired list – see the General Lookup/Validation Table –
STORE_EVENT_REG_AUTHORIZATION.
• Will not allow someone to edit an existing registration. (iMIS 20.0.X.X and lower only)
• Will not allow someone to register someone that is already registered.
• Will not allow someone to register a company record (can be over-ridden by using a custom view).
• Additional settings:
o lblEventRegisterSomeoneElseHeader – Text that displays above the listing of people someone is
allowed to register for an event.
o ShowRegisterSomeoneElseCompany – True shows the person’s company
o ShowRegisterSomeoneElseImage – True shows the person’s photo
o ShowRegisterSomeoneElseTitle – True shows the person’s title
o ShowRegisterSomeoneElseImage – True/False – if set to true a person’s image will display in
the ‘register someone else’ list. If this is set to true and a person does not have a picture the
URLPersonImageNotFound image will be displayed.
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WEB OPTIONS WINDOW (IMIS 15.2 & HIGHER):
WEB SETUP WIZARD (IMIS 15.1 & BELOW):
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REGISTRANT SELECTION LIST
When you click the ‘Register Someone Else’ button you are displayed a list of people you are eligible to
register. There is also a Filter box to search. Text entered in this box uses ‘contains’ when searching so any
characters are search throughout the fullname.
iMIS 20.0.X.X and below:
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iMIS 20.1.X.X and higher
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Edit Registration – iMIS 20.1.X.X and higher only
Starting with iMIS 20.1.X.X you now have the ability to let your registrants edit their registrations and guest
badges. The rules are:
• You cannot remove any functions
• You cannot create a credit balance situation
The Store_Settings that control this functionality are:
• AllowRegistrationAdditions – True/False – if set to true registrants will be able to edit registrations. See
documentation for specific details.
• ConfigEventEditRegUseOrderDate – True/False – controls whether the original order date will be used
when calculating prices on edited registrations.
• lblEventEditRegistrationButton – Text that controls the label on the edit registration button. Default:
Edit Registration.
• lblEventRegistrationEditCutoffMessage – Text displayed when someone tries to edit a registration
that is past the date to allow itinerary changes in the Staff Site.
• lblEventRegistrationNotStartedMessage – Text displayed when someone tries to register for an event
prior to the registration start date set in the Staff Site.
Click Edit Registration:
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Already selected functions are highlighted and only available functions are able to be selected. You can also
edit guest badges.
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Other Information – Event Setup
• When the Online Marketplace determines price ranges for events it finds the highest and lowest priced
function and displays that range. It only considers functions that are marked ‘Show this function on
the web?’ and have a Sort Sequence under 1000.
• If the begin and end date for the event are the same only one date is displayed. If the begin and end
time is the same for all functions then the time is displayed, otherwise only the date is displayed.
• Member pricing is based on member type alone. Status is not considered when determining pricing.
• Allowing your registrants to pay by purchase order is allowed. Based on your iMIS version, the
following Store_Settings control this functionality:
o iMIS 15.2.1 and Lower – PaymentPurchaseOrder – set to true to enable purchase orders
o iMIS 15.2.5 and Higher – PaymentPurchaseOrderEvents – set to true to enable purchase orders
• Tracking ID number of the person that created a registration in Order_Meet.REGISTERED_BY_ID (iMIS
20.1.X.X and higher only).
• Track and Category fields are displayed with functions (iMIS 20.0.X.X and higher only).
• Events with only one function will display an add to cart button on searchresults.aspx unless the event
is full. NOTE: On versions below 20.0.X.X the iMIS Business Objects do not support this and will show
an add to cart button even if the limit on the event is full. It is recommended to set limits on the
functions, which is supported.
• If someone has a registration in their cart and does not check out but comes back later to finish the
registration and the event has reached its maximum, the registration will be removed from the cart.
NOTE: On versions below 20.0.X.X the iMIS Business Objects do not support this and will not remove
the registration from the cart even if the limit on the event is full. It is recommended to set limits on
the functions, which is supported.
• Functions will print on receipts and confirmations based on the Sort Sequence set on each function.
Schedule of Events Listing
This is the listing that displays when the SHOWCALENDARSCHEDULEVIEW Store_Setting is set to True.
Other Store_Settings that affect this view:
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• LBLVIEWEVENTCALENDAR –
Label on the Calendar button as
shown to the right
• LBLVIEWEVENTSCHEDULE –
Label for the ‘Schedule of Events’
as shown to the right
• LBLVIEWEVENTLIST – Label on
the List button as shown to the
right
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Event Registrant Class Determination in iMIS 15
Registration classes determine the price a
person will pay for a function within an
event. In iMIS 15.0, 15.1 and 15.2.0, you
need to set the ‘Registrant Class
Determination’ option in the Web Setup
Wizard. In the Define an Event window
go to More>>Web Setup Wizard. Here
you will choose the method for
determining registration classes:
• Map Type – this means that you
must have a registrant class setup
for each member type
• Member/Non-Member – this
means you must have an ‘M’ and
‘NM’ registrant class setup with
pricing. The member/nonmember
is then determined from the
Customer Type table in iMIS. If
the ‘Is a Member’ box is checked,
the person receives member
pricing, if not, they receive
nonmember pricing.
• Stored Procedure – this allows you
to create custom rules for
determining a person’s registrant
class. See the following section
for more information about
creating pricing stored procedures.
In iMIS 15.2.5 and higher this information
is consolidated under More>>Web Options:
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Event Stored Procedure Pricing
iMIS allows for either using a registrant’s member type to be passed through as the registrant class or pass
through member/nonmember (M/NM) as the registrant class based on the registrant being a current member
(or not). With the ATS online marketplace, a third option is available, stored procedure pricing.
Stored procedure pricing provides a completely customizable method for calculating registrant classes. For
example, if a business rule stated that members that have 3 or more years of continuous membership get a
$100.00 off the normal member registration fee for the annual conference, then a store procedure could be
programmed to determine if a given registrant qualified and set the registrant class to one that has the
discount built into the registration fees.
Each event can have a unique stored procedure, in the case pricing is calculated a different way. Or, each
event can share the same stored procedure; letting you leverage the programming effort across all events.
Any event that isn’t set up to use stored procedure pricing will use the standard iMIS calculation based on the
event module setting; i.e. pass through member type or member/nonmember.
TO UTILIZE STORED PROCEDURE PRICING
There are two requirements:
1. Create and add the stored procedure to SQL server
2. Map the event code to the name of the stored procedure.
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CREATE AND ADD THE STORED PROCEDURE
The stored procedure must accept, as parameters, the event code and the contact ID. It must also have a
single return value that is the registrant class code. Below is a simple stored procedure that determines M or
NM as the registrant class. This example can be used as a baseline for building a custom stored procedure;
note that it is beyond the scope of this document to explain the process of creating and modifying stored
procedures.
CREATE PROCEDURE [dbo].[sp_EVENTPRICING]
@ID varchar(30),
@EVENTCODE VARCHAR(100)
AS
BEGIN
DECLARE @REGCLASS VARCHAR(100)
SET @REGCLASS = 'NM' -- Assume NM unless we find out ID is for a member
DECLARE @CURRENT VARCHAR(30)
SET @CURRENT = (SELECT ID FROM Name WHERE MEMBER_RECORD = 'true' AND STATUS = 'A' AND ID = @ID)
IF @CURRENT = @ID
SET @REGCLASS = 'M'
SELECT @REGCLASS
END
MAP THE STORED PROCEDURE – IMIS 10
Once the stored procedure has been added to the sql server, it needs to be mapped to the event code for the
event that will use it. This mapping is done with the use of an iMIS general lookup table named
“EVENT_REG_SP”. If the table doesn’t exist, add it to the general lookup tables in iMIS. Then for each event
that will use stored procedure pricing, add a new entry to the general lookup table. Set the Code field to the
event code. For example, if “CONF-2011” is the event code for the 2011 annual conference, then use “CONF-
2011” as the Code. In the description field, put the name of the stored procedure. For example, if we use the
above stored procedure, then “sp_EVENTPRICING” would be entered.
Once the general lookup table has been set up, the online marketplace will begin using it for registrant class
calculations for those events mapped.
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Add to Calendar Functionality
The Online Marketplace has the ability to allow registrants to add events and functions to their email calendar.
After a person registers for an event they will be able to add the event, the individual functions they registered
for or both the event and functions to their email calendar from the ‘View Previous Orders’ page.
EXAMPLE
After registration, the customer can
navigate to their ‘View Previous Orders’
page and see the event(s) they have
registered for. They will see a ‘Calendar’
button to use this functionality.
After clicking the Calendar button they
will see the options for adding items to
their calendar:
NOTE: The Add to Calendar feature creates a multi-event ICS file that is opened by the users
email client. The user experience can vary for different email clients.
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Confirmation Letter System
The Online Marketplace has a
confirmation letter system built into the
administrative portal that allows you to
create custom confirmation letters on a
meeting-by-meeting basis, by event type
or one generic confirmation for all events.
In addition to automatically sending these
confirmations to registrants through the
Online Marketplace there is also
functionality to email these to registrants
who mail/fax in their registrations.
In the Web Options for an event a staff
ID number can be set. If this field has an
ID number in it, this ID will receive copies
of all confirmation letters via email.
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The Confirmation Letter System is turned
on by a setting in the Store_Settings table
called EventSendConfirmationLetters:
To access the Administrative Portal go to your store /store/admin/storeadmin.aspx (i.e.
http://www.atsol.org/store/admin/storeadmin.aspx).If you are not already logged in you will be taken to a
login page. Once logged
in, any user with the
ATSStoreAdmin Access
Keyword will be directed
into the administrative
portal.
CONFIRMATION LETTER
MANAGEMENT
Click on Events then
Expand Confirmation
Letters. Click on
Confirmation Letter
Management:
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CHANGE GLOBAL SETTINGS
Allows you to turn the Confirmation Letter System on and off. This is the same as changing the
EventSendConfirmationLetters setting in the Store_Settings General Lookup table.
SET HOW TEMPLATES ARE APPLIED TO EVENTS
Allows you to set separate confirmation letters for each of your events. Items in red indicate that there has
been no letter setup for that event.
EDIT TEMPLATES
Allows you to create and edit letters to assign at a global, event type or event specific level.
ASSIGN MEETING SPECIFIC TEMPLATES
Allows you to assign and edit confirmation letters. The Event list is a listing of all of your events in iMIS that
are set to ‘Allow Online Registration’, the End Date is in the future and have a Status of Active.
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SET HOW TEMPLATES ARE APPLIED TO EVENTS
This screen allows you to
set a system wide
confirmation or a
confirmation based on the
Event Type in iMIS. After
creating your templates,
select an available one from
the drop-down.
TEMPLATE EDITOR
Click the ‘Create/Edit Template
Confirmation Letters’ button’
This will bring you to the list of existing
templates and also a button to create a
new template. Click Edit to make changes
to an existing template or click ‘Create a
New Template Letter.’
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This will direct you to the WYSIWYG
editor:
You can enter and format text as well as
insert fields from iMIS:
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You can select the fields from iMIS from
the ‘Insert iMIS Field...’ button. The full
list of fields can also be viewed from the
top of the editor by expanding the
legend:
EXPLANATION OF EVENT TIME FIELDS
Field Explanation
EVENT_BEGIN_DATE event begin date entered into iMIS
EVENT_END_DATE event end date entered into iMIS
FIRST_BEGIN_DATE the date of the chronological first function that is set to show on the web and has a
date/time
FIRST_BEGIN_TIME the time of the chronological first function that is set to show on web and has a
date/time
LAST_END_DATE the date of the chronological last function that is set to show on the web and has a
date/time
LAST_END_TIME the time of the chronological last function that is set to show on web and has a
date/time
If there are no functions that have a time then it would be considered to start at midnight.
You can view your template in Design,
HTML and Preview view. When you save
your template it will be available to assign
to any event:
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Click ‘Go Back to Confirmation Letter
Home Page’ to assign the template to an
event. Click the Set button to select a
template confirmation letter to be sent.
You can also create an Event Specific
Letter but it will not be available to use as
a template for other events.
Confirmation letter templates are stored
in iMIS under your Coupon Manager
record. They are stored as CONFLETTER
activity. The HTML is stored as an
attachment to the activity.
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CONFIRMATION LETTER DELIVERY
Click the ‘Confirmation Letter Delivery’ button to access the area where you can generate email confirmations
for those registrations that do not come in through the Online Marketplace (i.e. mail or phone-in registrations).
You can click Preview to see the template confirmation. When you click ‘Review/Send’ you will be displayed a
list of people that have registered but have not received a confirmation. The
Orders.CONFIRMATION_DATE_TIME is used for determining if a person should be selected; if this field is
NULL for the registration they will be selected. If a confirmation has been generated from iMIS, a person
would not be selected.
The Reprint button will allow you to resend all confirmations to any registrant with an email address.
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SETUP IN DUES
This section will explain the setup options for dues/subscriptions. You must define each dues/subscription
process in the ATS_Dues user-defined table on the record set as the ConfigDuesManagerID in the
Store_Settings general lookup table.
Setup a row for every end member type scenario. This means that for every process (join, renew,
subscription) you will have an entry in the ATS_Dues table for the end result of the process (End Member Type
field). If a nonmember can join as different types of members you will need an entry for each type of member
the nonmember can join as. A description of each field is in the ‘ATS_Dues Tab’ section of this document.
The Billing_Cycle field refers to a billing cycle setup in iMIS under Billing>>Set up module>>Billing Cycles.
Dues products sort by Payment Priority.
NOTE: you will need to select all of your products in the product column as the ‘Other Billing
Instructions’ checkboxes are not recognized.
The values available for the Type field are JOIN, RENEW or SUB.
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Join
EXAMPLE OF A NONMEMBER JOINING THE ORGANIZATION
NOTE: All END_STATUS must be set to A.
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The Online Marketplace uses a wizard-type approach for dues with each product type (DUES, CHAPT, SEC,
SUB, MISC, VOL) are their own screen in the join/renew. Here is an example of a JOIN with chapter selection.
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Renewal
For RENEW cycles the records in iMIS must first be billed before a person would be eligible to renew. Without
a balance due they would receive the NOT_ELIGIBLE_TEXT message for that RENEW entry.
EXAMPLE OF RENEW ENTRY
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Chapters
If you use ‘Chapter’ products but don’t call them chapter, the prompt setup in iMIS under Customers>>Set up
module>>General>>Chapter Prompt will now display when an error is displayed upon chapter selection.
Display in the Online Marketplace:
NOTE: If the option
CHAPTERPRODUCT_ALLOW_CHANGE is set to false
and CHAPTER_ALWAYS_SHOW is set to false then the
chapter selection page will not be shown and
existing chapter Subscription records will
automatically be added to the cart but only if the
product codes are selected in the billing cycle.
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Company Dues/Pay Someone Else’ Dues
Some organizations have company memberships. This scenario is accommodated with the ‘Is Company’ and
‘Company Authorization’ fields. When you check the ‘Is_Company’ box it means that this JOIN or RENEW is
only for Company records in iMIS. Company records are identified in iMIS when you check the ‘Is a Company’
box on the Customer Type table for that customer type under Customers>>Set up module>>Customer Types.
When the Is_Company box
is check on a dues process
you also need to enter the
name of a SQL view that
will identify who in iMIS is
eligible to complete this
process on behalf of the
company. This view will
contain two fields: ID and
CO_ID where the ID is the
record that can act on
behalf of the company.
This functionality can also be used to allow someone to pay someone else’s dues. Check the ‘Is Company’ box
and enter the name of the view that identifies the ID’s that one ID can pay.
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EXAMPLE
An example view that allows anyone with the same company name to pay dues for anyone at the company
looks like this (the ID is the payer and the CO_ID is the payee):
USE [OnlineMarketplace]
GO
/****** Object: View [dbo].[vwATSPayDuesSomeoneElse] Script Date: 02/21/2014 14:06:00 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
CREATE VIEW [dbo].[vwATSPayDuesSomeoneElse]
AS
select n2.id as ID, n1.id as CO_ID
from name n1, name n2
where n1.company = n2.company
and n1.company <> ''
and n2.status = 'A'
and n1.status = 'A'
GO
In addition, there is a Store_Setting –
lblDuesProcessSomeoneElseButton that
lets you customize the text on the button
when renewing multiple people.
Also, you must enter a value in the
URLDuesApplication entry in the
Store_Settings table. If you’re not using
a separate join/renew application use
~/dues.aspx for this setting.
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After clicking, the person is taken back to the list of names to select the dues payment:
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Subscriptions
Subscription cycles can also be setup for customers to add or renew subscription products. The Store_Setting
ConfigSyncSubDatesWithPrimaryDues controls how subscription paid through are handled. If set to true,
subscriptions added to the cart will synchronize with the primary dues item’s dates. If set to false, the
subscription dates will be calculated according to the billing cycle.
The SUB entries only require the Type, Billing_Cycle, Start_Member_Type, Start_Billing_Category,
Start_Status, Start_Chapter, Eligible_Text and Not_Eligible_Text fields be completed. Optionally, you can
enter the name of a SQL view to further restrict access.
First, is a check to see if the product is in the ATS_DUES table. If it is eligibility is to subscribe/renew is based
on the billing cycle.
SUBSCRIPTION EXAMPLE
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Non-eligible
You will also need to create a default JOIN entry for people that are ineligible to join.
NON-ELIGIBLE EXAMPLE:
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Settings
The ‘First Month of Fiscal Year’ in the AR/Cash module must be set to something other than zero. This is in
iMIS under AR/Cash>>Set up module.
The STORE_UNBILLED_DUES General Lookup/Validation table contains settings for identifying what to do with
dues/subscription items that are not billed as part of the join/renew in the Online Marketplace. Please refer to
the section ‘Table: Store_Unbilled_Dues’ for detailed setup information.
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ADVANCED CRITERIA
Dues Rollup – this General Lookup/Validation table allows you to combine multiple dues products to display
them as one item on the Dues Summary page, in the shopping Cart and on the receipt. See the section Table:
Dues_Rollup for an explanation of how to setup.
Store_Dues_Kits – this General Lookup/Validation table allows you to combine multiple dues products
together that will display as one line item during the join/renew process. VOL items are excluded from this.
Only available for join/renew (dues.aspx not subscription.aspx). See the section Table: Store_Dues_Kits for an
explanation of how to setup.
Criteria – The Criteria field allows you to add additional custom dues criteria to an entry in the ATS_DUES
table beyond Member Type, Billing Category and Status. You will add the name of a SQL view to the Criteria
field that contains the ID’s of the people allowed to use that line item. An example of how this could be used
would be to limit access to a product by a person’s country. This is limited to JOIN/RENEW only (no SUB).
Example:
SET ANSI_NULLS ON GO
SET QUOTED_IDENTIFIER ON
GO
CREATE view [dbo].[vDuesCriteria_Country] as
select ID from Name where COUNTRY<>''
GO
You then add the name of the view to the Criteria field in the desired entry in ATS_DUES. This will eliminate
any of the ID’s not selected in the view from being able to join/renew on that entry.
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Profile – The Profile field will contain the name of a view that will prevent people from continuing through the
dues process. The view needs to have two columns: ID and NOTE. The ID is the iMIS ID number of the
person paying dues and the NOTE is a message that will be displayed on the screen. If the person is not in the
view then they will be able to continue through the dues process. If they are in the view they will be stopped
and the message will be displayed. Here is an example view that would stop people from joining/renewing if
they don’t have an email address on file.
Example:
SET ANSI_NULLS ON GO
SET QUOTED_IDENTIFIER ON GO
CREATE view [dbo].[vDuesProfileCheck] as
select id as [ID], 'You must have an email address on file to join or renew. <a href="http://www.atsol.org">Click here</a> to edit your profile and add an email address. <br /><br />(This is an example for demonstration purposes
only and the link should go to your profile editing tool.)' as Note from name where name.email = ''
GO
The screen will display when the system identifies the specific line in the ATS_DUES table the person is
selecting. For example, you may have a restriction on people who join as a student that you don’t have on
people who join as a professional member. Therefore, the check will not happen until after the person selects
the member type that they want to join as.
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Cart Behavior
If a person adds dues to their cart but does not check out on the same day the following rules apply:
• If dues in the cart are over 30 days old they are removed.
• If using Start Date Control, the Marketplace compares the iMIS setting to the current date vs. the day
dues were added to the cart. If that is less than the iMIS setting the dues are removed from the cart.
Renewal Logic
The Marketplace uses the following rules to determine if someone can renew.
• Look at all items in the billing cycle for that line item in ATS_DUES (except VOL items which are
excluded).
• If any of those products in the billing cycle are also in the person’s subscription collection and the
line has a status of A (Active), check to see if the following conditions exist. If one exists for each
subscription record they will be able to renew.
o Has a balance due
o Marked complimentary
o Subscriptions.BILL_THRU is greater than or equal to the Name.PAID_THRU
Dues Product Sorting
• When offering multiple customer types during a join or renew you can control the order in which the
customer types are displayed using the Store_Member_Type_Sort_Order general lookup table.
• When offering choices for category during a join or renew you can control the order in which the
categories are displayed using the Store_Dues_Category_Sort_Order general lookup table.
• Dues items will be printed on receipts based on the Payment Priority. This can be set on each product.
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Long Titles for Member Type and Category
If the standard iMIS description/title for member type and category are not long enough you can utilize the
Store_Dues_Category_Descriptn (sic) and Store_Member_Type_Description general lookup tables to expand
these descriptions.
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List Billing
This functionality allows anyone at a company to log in and pay dues for billed company members. It will
allow the selection of members to select for payment without going through the dues wizard and will just
add the billed item(s) to the cart.
There is one Store_Setting that controls the text at the top of this screen called lblDuesListbillHeaderText.
Accessing the Dues List Bill page is done on the dueslistbill.aspx page. Add an entry to the
Store_Dues_Categories_Addl table to offer this functionality.
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enSYNC Online AutoDraft
The ATS Online Marketplace supports the enSync Online AutoDraft module. You must own the module from
enSYNC and there is an additional license key from ATS that must be installed. This functionality allows you
the ability to offer payment plans for dues payments as well as the saving of credit card information for
future use by your customers. This section explains the setup and configuration of this feature for use with
the Online Marketplace.
CONFIGURATION & SETUP
There is a new user-defined table that is used for configuring options displayed at payment time. The only
entries in iMIS exist on the ConfigDuesMangerID entry in the Store_Settings General Lookup/Validation table.
If you are charging a surcharge you will want to add that product to the billing cycle(s) for renewals.
ATS_PAYMENT_OPTIONS
FIELD VALUE What It Does
Option_Code Required: Code for payment
option
This is a unique code to identify each
payment option allowed. For
example, 1M would be for 1 payment
per month, 3M would be for
quarterly payments, and so on.
Status A or I Sets rule to active (A) or inactive (I)
Payment_Plan_Header Text Text displayed on top of payment
plan page.
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FIELD VALUE What It Does
Term_Instructions Text
Explanation for section of current
year dues payment plans offered.
Sort_Order Number Order of display for each payment
option.
Option_Name Text Name of option offered. (i.e.
Monthly, Quarterly, Semi-Annual,
Annual)
Option_Instructions Text Text explaining payment options.
NOTE: There are 2 merge fields that
can be included with this text:
• ~amount~ -- Amount of each
payment in dollars and cents
• ~numpayments~ -- number of
payments (including current
payment)
Num_Installments Number Number of installments in the plan.
Surcharge_Per_Period Number Surcharge amount added to each
payment.
Surcharge_Product_Code iMIS Dues Product Code This is the iMIS dues product code to
charge a surcharge when someone
selects to do multiple payments.
This is typically a MISC dues item.
Draft_Day Number Day auto-draft will occur.
Product_Code_Restriction Not currently used. For
future development.
Product_Cat_Restriction Not currently used. For
future development.
Member_Type_Restriction Not currently used. For
future development.
Allow_Auto_Renewal Checkbox Check this box to allow for auto-
renew.
Require_Auto_Renewal Checkbox Check this box to require auto-
renewal. Members will be forced to
setup auto-renew.
Renewal_Instructions Text Text displayed at top of auto-renew
section.
Auto_Renewal_Text_Yes Text Text displayed on button for user to
select auto-renew.
Auto_Renewal_Text_No Text Text displayed on button for user to
opt out of auto-renew.
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This table will most-likely have multiple rows – each row defines the payment plan offered.
STORE_SETTINGS
There are numerous Store_Settings that also control this functionality:
FIELD VALUE What It Does
ConfigDuesMangerID iMIS ID ID number of record that controls all
options for payment options.
Typically, this is the iMIS manager
ID.
PaymentCCSavedCards True/False
*Only for use with Online
Auto_Draft
True: Displays credit cards saved in
Auto-Draft at payment time.
False: Does not display cards saved
in Auto-Draft.
PaymentOnlineAutoDraftEnabled True/False
*Only for use with Online
Auto_Draft
True: Indicates Online Auto-Draft is
enabled.
False: Indicates Online Auto-Draft
is not enabled.
PaymentPlanAvailableButtonText Text Text displayed on button in cart to
open payment plan window.
PaymentPlanDisclaimerText Text Text on the button that will appear
up on the payment screen when
someone can select a payment plan.
PaymentPlanEditButtonText Text Text displayed on button in cart to
edit payment plan.
PaymentPlanHasPaymentPlanText Text Text that displays when a person
tries to renew online but already has
a payment plan.
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EXPLANATION OF FIELDS:
EXAMPLES
ENROLL IN ONLINE AUTODRAFT
Here are some example screenshots of the user experience.
Once the user has gone through the dues join/renewal wizard in the Online Marketplace and has dues in the
cart they will be displayed a button to add a payment plan and if Online Auto-Draft is configured and
enabled they will also see saved payment methods available as well as the ability to add a new credit card.
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When the user clicks the ‘Add a payment plan’ button they are presented the payment options configured in
the ATS_Payment_Plans table.
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Once the options are saved they are returned to the cart screen where they can either edit their payment
plan selection or continue the checkout process.
ALREADY ENROLLED IN AUTODRAFT
If a member attempts renew online but is already enrolled in AutoDraft they are displayed the text in the
PaymentPlanHasPaymentPlanText entry in the Store_Settings general lookup table.
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SAVE CREDIT CARDS
In addition to offering payment plans for dues payments you can also allow saving of credit card
information. There are 2 Store_Settings that control this functionality.
• PaymentCCSaveCards – True/False setting to enable/disable saving of credit cards that are displayed
in the payment screen for quicker checkout.
• PaymentCCSaveCardReqCVV – True/False setting to enable/disable the requirement of the CVV
number on the back of the credit card. If set to false, to not require the credit card will be charged
without sending the CVV number that may result in additional credit card fees.
When a customer goes to checkout they are presented their saved credit cards for use at checkout.
LICENSING CHECK
In the administrative portal under the Verify page is a check for licensing. If the ATS license for enSYNC
Online AutoDraft is not in place a warning will display:
If the enSYNC Online AutoDraft license is not valid payment plans and the ability to save/retrieve credit
cards is disabled.
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DONATIONS
There are two different options for donations in the Online Marketplace. The donation page is donation.aspx.
1. Allow Voluntary (VOL) Dues Items
2. Allow Fund Raising Items
Fund Raising options require purchasing the Donations Module for the Online Marketplace from ATS and that
you own the iMIS Fund Raising and eDonation modules.
There are a few Store_Settings that control donations:
• ConfigDonationsBannerURL – This is the URL to a custom html banner on the donation.aspx page.
• lblDonations – label that displays on the donation.aspx page.
• ReceiptAlwaysEmailDonations – True/False setting. True will email the person a receipt after each
donation. False will not email a receipt but direct them to the myorders.aspx page to self-manage their
receipts.
• ShowDonationsAtCheckout – None, Always or Once are the options for this setting that controls how
many times during a session a person is directed to the donation.aspx page before going to the
checkout page.
• ShowFRAppealsAtCheckout – True/False setting. True shows any Distribution Codes assigned to the
appeals entered in the Store_Fundraising_Appeals general lookup table. False shows no Fund Raising
Distributions.
• ShowFRVOLDuesAtCheckout - True/False setting. True shows any VOL Billing products set to ‘Accept
Payments on the Web’ on the donation.aspx page. False displays no VOL Billing products.
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VOL Dues Product Setup
In iMIS go to Billing>>Set up module>>Products.
1. Create product(s) with a Product Type of VOL.
2. Set the Member/Nonmember price to the suggested donation price (optional).
3. Check the ‘Accept Payments on the Web’ box.
4. Pay Priority controls the sort of these products on the donation.aspx page.
5. Optional – Setup the Store_Donation_VOLProductCodes general lookup table to limit VOL products
displayed. See the section Table: Store_Donation_VOLProductCodes for more information about setup.
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Fund Raising Product Setup
In iMIS go to Fundraising>>Set up tables>>Distributions and premiums
1. Create a new distribution.
2. Set the Appeal to one of your Appeals in the Store_Fundraising_Appeals General Lookup table (see
Table: Store_Fundraising_Appeals, Table: Store_Fundraising_Mappings and Table:
Store_Fundraising_Options for more information about setup).
3. The Gift Amount will be the suggested amount.
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Donation Page
Donation.aspx
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ONLINE MARKETPLACE BEHAVIOR
This section describes how the Marketplace reacts to specific activities.
Responsive Design
ATS has implemented additional stylesheet components to support responsive design. Many tables have been
changed to div tags. The site will still function the way it has in the past. If you have customized your styles in
the override.css file then some of those styles may need to be modified as some of the elements have
changed their class name to accommodate the responsive design. Please plan to review your site when it gets
upgraded. There are still some interior components that are using tables and they will be changed to div’s in
future releases.
Use Parent Company Pricing
When ‘Use Parent Company Pricing’ is enabled in iMIS under Customers>>Set up
module>>General>>Advanced the following rules apply:
1. Works only with Orders and Events (no Dues/Donations).
2. The individual will always see pricing based on the company member type, even if the company is a
nonmember and the individual is a member.
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3. Stored procedure pricing will always override member/nonmember pricing for products and events
whether this is enabled or not.
4. If a company is a nonmember and the company has dues in the cart, individuals linked to the company
also qualify for member pricing.
Staff Email Notifications
The Online Marketplace can generate emails to staff based on activity in the Online Marketplace. ATS staff
can assist you with these settings.
• Events - set the ‘Event Contact’ under More>>Web options to the ID of the staff person you want to
receive copies of all registrations.
• All Online Marketplace Transactions – there is an entry in the appSettings.config file where the Online
Marketplace is installed. Edit this entry to add the email address(es) you want to receive email copies
of all receipts generated from the Online Marketplace:
o <add key="EmailBCCAddresses" value="[email protected]"/>
• Other web service errors (including PayPal errors when a transaction fails or is voided) update this
setting in the appSettings.config file where your Online Marketplace is installed to receive detailed
emails about the issue:
o <add key="ErrorsToEmail" value="[email protected]"/>
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Your Price
Your Price functionality allows you to choose how pricing is displayed. Your Price shows the price of the person
logged in. If no one is logged in then Your Price is the price of the anonymous user. People have the ability to
turn Member Price, Non Member Price, and Your Price on/off. This can be used in situations where the client
only has one price in the database. In addition, there is also a parameter called
ShowOnlyYourPriceWhenLoggedIn. When set to true, it will only show the Your Price value if the person is
logged in and automatically hide the nonmember and member price. This will show the Your Price even if Your
Price is turned off in the other settings.
These entries in the STORE_SETTINGS table control all of the pricing display options:
Entry Purpose
LblYourPrice this is the label that displays on the screen when you enable Your Price
ShowProductsMemberPrice true/false – if true shows the member price in the product detail,
product detail brief, highlights, recently viewed, and specials
ShowProductsNonmemberPrice true/false – if true shows the nonmember price in the product detail,
product detail brief, highlights, recently viewed, and specials
ShowProductsYourPrice true/false – if true shows Your Price in the product detail, product detail
brief, highlights, recently viewed, and specials
ShowEventsMemberPrice true/false – if true shows the member price in the event detail brief,
highlights, recently viewed, and specials
ShowEventsNonmemberPrice true/false – if true shows the nonmember price in the event detail brief,
highlights, recently viewed, and specials
ShowEventsYourPrice true/false – if true shows Your Price in the event detail brief, highlights,
recently viewed, and specials
ShowOnlyYourPriceWhenLoggedIn true/false – if true, and the person is logged in, it will hide the member
and nonmember price and only show the Your Price value
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EXAMPLES
This example shows the Online
Marketplace home page before a person
has logged in:
This example shows the Online
Marketplace home page after a person
has logged in:
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Personal Coupons
Personal coupons allows you to display coupons that a customer is eligible for on the view cart page. There
are several Store_Settings that control the behavior of this functionality.
▪ ShowPersonalCoupons – True/False setting to turn on this functionality.
▪ lblCoupon – Word(s) that will be using in the Marketplace when referring to the
coupon. Default value is ‘Coupon.’
▪ lblPersonalCouponHeader – Header text for the coupon popup for personal coupons.
Default value is ‘Personal Coupons.’
▪ lblPersonalCouponInstructions – Text displayed on the coupon popup for personal
coupons. Default value is ‘Select coupons by checking the box next to the coupon.’
▪ lblPersonalCouponFooter – Footer text for the coupon popup for personal coupons.
Default value is ‘Select APPLY to add these coupons to your cart.’
▪ lblPersonalCouponLinkText – Text that displays on the view cart page to pop-up
personal coupons box. Default value is ‘View Personal Coupons.’
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Only coupons that include the customer’s ID in the Ship To ID Restriction field in the coupon will be
displayed. Coupons with nothing in the Ship To ID Restriction field will not be displayed in the personal
coupons box.
Restricted by ID:
ID’s can also be listed as a comma-separated list.
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The customer will be presented with this view:
They check the box(es) of the coupons they want to apply to the cart and click Apply.
NOTE: In order for someone to add multiple coupons to their cart each coupon must be marked as ‘Is
Stackable.’
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SEARCHING IN THE ONLINE MARKETPLACE
There are several different ways to perform searches in the Online Marketplace:
• Using the Search box • Using the Tag Cloud • Using Auto Search
Searching Products in the Marketplace
This is a list of fields in iMIS that are searched when a customer performs a search on the site:
• DESCRIPTION
• WEB DESCRIPTION
• CATALOG DESCRIPTION
• OTHER DESCRIPTION
• TITLE
• PRODUCT CODE
• AUTHOR
• PUBLISHER
• ISBN
• FORMAT
Searching Events in the Marketplace
This is a list of fields in iMIS that are searched when a customer searches for an event. It will search for all
words (in any order) in:
• TITLE
• DESCRIPTION
• NOTES
• ADDRESS
• EVENT CODE
In addition, it will search for all words in the following for each function. If one function in the meeting is set
to Show on Web and contains the search words, then the meeting will be returned in the search results.
• DESCRIPTION • TITLE • SPEAKER NAMES
Search Results Display Control
The Store_Setting IntSearchRecordsPerPage is where you will enter a number that controls how many results
are returned per page on a search. If the results are greater than that number the customer will be displayed
with current page, previous page and page number indicators to browse the results.
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Tag Cloud
Tag Cloud functionality allows you to show most popular words in a
cloud with weighting for more frequently used words. The Tag Cloud
will create a list of words from iMIS Products and Events. It searches
all searched fields including authors and presenters. Words that appear
more frequently will be displayed with a larger font.
In the Administrative Portal you can create the custom table and stored
procedure to build the cloud. To access the Administrative Portal go to
your store /store/admin (i.e. http://www.atsol.org/store/admin). If you
are not already logged in you will be taken to a login page. Once
logged in, any user with the ATSStoreAdmin Access Keyword will be
directed into the administrative portal.
Click On the Setup link and click Verify:
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Click Create to build the table and stored procedure.
You will also need to create the Store_Search_Keyword_Exclude General Lookup table to exclude words you
do not want included in your Tag Cloud. This can also be created from this same screen. In the ‘Optional
General Lookup Tables’ section click the Edit button next to the Store_Search_Keyword_Exclude entry and you
will be taken to a screen to manually create entries in the table. You can also create this in iMIS under
Customers>>Set up tables>>General Lookup/Validation.
In addition, click the ‘Add Top 150 English Words’ button to add the most common words in the English
language. This list is compiled from http://www.world-english.org/english500.htm.
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ADMINISTRATIVE PORTAL TABLE UPDATES
Create entries in
STORE_SEARCH_KEYWORD_EXCLUDE
General Lookup Table. Click Add New
Record:
Enter the word to be excluded in the
Code box and leave the Description
blank. Click Insert to complete the
action.
There are also several entries in the Store_Settings General Lookup table that help manage the Tag Cloud:
• SHOWTAGCLOUD when set to true will show the tag cloud (Boolean: Default true)
• LBLTAGCLOUD label that will show at the top of Tag Cloud (String: Default Keywords)
• INTMAXTAGCLOUDITEMS maximum number of cloud keywords to display (Number: Default 30)
CUSTOM FUNCTIONS
There are two custom functions required for this functionality to work: ATS_GETCHARACTERS and
ATS_STRIPHTML. These are typically created by ATS or your iMIS reseller on new installation but you can
also create these from the Administrative Portal under Setup>>Verify.
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Auto-Searching
You can also turn on the ‘Auto-Search’ functionality in your Online Marketplace. This will use the Search
button and as customers type letters into it a drop-down will display of the possible items they could be
searching for. This functionality uses the same settings, tables, stored procedures and functions as the Tag
Cloud above with the addition of the Store_Setting entry below which turns on this functionality.
You must create the ATS_CONTENT_KEYWORDS custom table as explained in the previous section - Tag
Cloud.
Store_Setting – SHOWAUTOTEXTBOXSEARCH – Set this to true to enable your Search box to display a drop-
down of possible searches as customers type letters into the Search box.
NOTE: The Auto-Search drop-down will not display until 3 letters are typed into the search box.
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HOW IMAGES WORK
The default image for a product’s detail is the main image. If it doesn’t exist then we look for a thumbnail image and use that. If it doesn’t exist the default image (URLProductImageNotFound) entered into Store_Settings is used.
For Best Sellers, Featured Items, Newest Items, Search Results, etc., the default is the thumbnail image if it exists. If it does not then we look for the full image. If that doesn’t exist then the default image (URLProductImageNotFound) entered into the Store_Settings is used.
IMMEDIATE ADD TO CART
Immediate Add to Cart functionality allows you to distribute a URL that will automatically add an item or items
to a person’s cart. This functionality exists for Orders and Events only. By appending
addtocart.aspx?id=PRODUCT_CODE the product will be dropped into the cart when the person clicks on the
link you provide.
Product (Orders) Examples:
www.yourstore.org/store/addtocart.aspx?id=BOOK1 will add Book 1 to the cart.
www.yourstore.org/store/addtocart.aspx?id=BOOK1,BOOK2 will add Book 1 and Book 2 to the cart.
• If you add a product to the cart and the person already has that item in the cart the quantity will be
increased by 1 unless it exceeds the available inventory.
Registration (Events) Examples:
www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN will add the REG_MAIN function for the
Webinar 1 event to the cart.
www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN,WEBINAR2/REG_MAIN will add the
REG_MAIN function for the Webinar 1 and Webinar 2 events to the cart.
• If you add a registration to the cart and the person already has that event in their cart, the original
functions for the event will be removed and the one you reference in your URL will be added.
• Any functions you have setup as required will be ignored using this functionality.
Billing Item Examples:
www.yourstore.org/store/addtocart.aspx?id=CHAPT/DALLAS will add the Dallas Chapter to the cart.
www.yourstore.org/store/addtocart.aspx?id=FINC will add the Billing product FINC (SEC) to the cart.
• Billing item types included: CHAPT, MISC, SEC, SUB, VOL
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• Rows must be included in the ATS_DUES user-defined table for each individual product you will use.
See the section Setup in Dues for more information. This is not designed to work for a join or renewal
as this process does not update Member Type or Paid Through Date. It only adds a new item to the
person’s subscription collection (i.e. add a chapter or section, make a donation, subscribe to journal).
Include a Coupon:
You can also include a coupon code with addtocart.aspx.
www.yourstore.org/store/addtocart.aspx?id=BOOK1,10OFF will add Book 1 and the 10OFF coupon to the cart.
www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN,WEB15 will add the REG_MAIN function
for WEBINAR1 and the WEB15 coupon to the cart.
www.yourstore.org/store/addtocart.aspx?id=CHAPT/DALLAS,FREECHAPT will add the Dallas chapter and a
coupon for a free chapter to the cart.
If an item should not be in the cart because the person is not eligible to buy it, the event is over, or some
other reason, the standard Online Marketplace functionality will remove the item from the cart and display the
standard ‘this item has been removed from your cart for the following reason...’ message.
If a person adds an item to the cart and does not check out but comes back later and something on their
record changes what they should be charged for an item(s), the item(s) in their cart will be re-priced.
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SOURCE CODES
The Online Marketplace allows you to setup Source
Codes for tracking transactions. All of your source codes
must exist in the iMIS SOURCE_CODE General
Lookup/Validation table.
Once defined in the SOURCE_CODE table, there are two
STORE_SETTINGS to control behavior:
• ConfigPaymentSourceCode – This is the name of the source code that will be set as the default source
code on all transactions in the Online Marketplace. The default is set to WEB.
• ConfigPaymentSourceCodeParameter – This is the name of the parameter to be used in the URL to set
a different source code for transactions. Default is PROMO.
You could send out an emailing that includes a link to a specific product in your Online Marketplace and
include in the URL the source code to assign to the transactions from that link.
http://store.mystore.org/default.aspx?PROMO=SPRING2013 – This link would direct a person to the Online
Marketplace home page and assign the source code on any transactions as SPRING2013.
http://store.mystore.org/registration.aspx?eventcode=ANNUAL&PROMO=SPRING2013 – This link would direct
a person to the page for the Annual Meeting and assign a source code of SPRING2013 to any transactions that
result.
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GOOGLE ANALYTICS ECOMMERCE TAGS
The Online Marketplace can support tracking via Google Analytics. There are several Store_Settings that need
to be configured to turn this feature on:
ConfigGoogleAnalyticsAnonymizeIP
True or False True – Google Anonymizer code will
be added to the script that gets added
to the page
False – No anonymizer added to page
ConfigGoogleAnalyticsEnhancedECommerce
True or False True – Google Analytics Enhanced
eCommerce Tags added.
False – Google Analytics tags not
added.
ConfigGoogleAnalyticsTrackingID Google Analytics
Tracking ID
Enter the Google Analytics Tracking ID
for your website.
ConfigGoogleTagManager
True/False True – Turns on inclusion of Google
Tag Manager
False – Does not include Google Tag
Manager
ConfigGoogleTagManagerIdentifier Not used – reserved
for future use
The following tags are being tracked:
IMPRESSIONS
• Featured Items
• Best Sellers
• Newest Items
• Product Recommendations (people who bought this bought that)
• Upsell
• Cross-sell
• Search Results
• Calendar Views
PRODUCT DETAIL
• Products
• Events
• Subscriptions
ADD TO CART
• Products
• Events
• Subscriptions
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• Dues
• Donations
OTHER
• Remove From Cart
• View Cart
• Checkout
• Payment
• Purchase
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TESTING YOUR MARKETPLACE SETUP
A very important part of implementing your online marketplace is testing its functionality. Here are some
suggested tests.
• Process a transaction using each type of credit card you accept.
• Enter a meeting registration
• Enter a product order
o Enter an order for a kit item
• Enter a dues payment
• Enter donations with and without tributes
• Enter combination transactions:
o Registration, Order, Dues Payment, Donation
o Registration, Order
o Registration, Dues Payment
o Registration, Donation
o Test each combination of offerings from your marketplace
• Test a transaction with a coupon payment
• Be sure to finalize the transactions in iMIS by posting batches and invoicing orders to ensure the
transactions complete the way you expect them to.
• When testing and making setting changes you may need to recycle the application pools to see the
changes immediately.
THINGS TO KNOW ABOUT IMIS WEB TRANSACTIONS
• Product orders are created as Pro-Forma (quotes)
o You must convert them from quotes to orders (Orders>>Process Orders>>Convert Quotes)
o Until the batch is posted, the Trans records are not created.
• For dues payments, you must post your batch before you see the payment transactions and paid thru
date advancement.
• For event registrations, you must post your batch before you see the registration transactions created.
• If events have negative-fee functions it is allowable to let someone checkout but it will not credit the
credit card, rather it will create a credit on the account for future refund.
• Coupons will never create a cart with a credit balance. If the full amount of a coupon cannot be used
the amount of the coupon is reduced.
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CREDIT CARD PROCESSING
Standard Processing
The processing of credit cards in the Online Marketplace uses the following steps. The reason for the three
step process is to minimize the amount of charges on a client’s credit card when processing errors occur.
1) Authorization – This authorization at PayPal authorizes that the credit card has enough money on it. If
someone wants to make a $100 purchase then the Online Marketplace makes a call to PayPal to
determine if there are enough funds. If there are, we move to step 2. If not, then PayPal returns an
error code (e.g., declined) and that is presented to the web user with the information. Inside of PayPal
you will see a corresponding Authorization with a status of Declined. If for some reason the system is
not able to connect to PayPal the end user will receive an error on the screen and an email will be sent
to the ‘errrorsto’ email setup in the configuration with the details about the error.
2) Process the payment and transaction in iMIS. In this step, the Online Marketplace takes the
authorization code returned from iMIS and creates a transaction in iMIS. That could be a product order,
event registration, dues payment, or donation. The system will attempt to contact the iMIS database
which will return a success or failure status. A failure status can occur when the server cannot contact
your iMIS server, when there is a problem with the transaction (e.g., someone just deleted a product),
or if there is a problem with the purchasers record (a corrupt iMIS record). These are some of the
items that can return a bad status code. If a bad status code is returned from iMIS an error is
displayed to the person on the screen and the credit card authorization is VOIDED. In this case where
there is an error PayPal will result in Authorization and a Void. In unusual situations the error is fatal
enough that the void cannot be sent to PayPal. Upon successful completion though the process moves
on to the third step.
3) Delayed Capture. In the case of a successful step 2, a Delayed Capture request is sent to PayPal. In
this situation the funds are actually charged to the card and the transaction is complete. It is rare but
can happen that the delayed capture cannot be processed. In this situation an error is displayed to the
person and an email is sent to the staff member(s) identified in the ‘errorsto’ email setup in the
configuration with details about the error.
Other Factors
Other factors that affect this processing include server performance and connectivity issues. If for example the
server cannot connect to the payment gateway then variations to this process can occur. Additionally if the IIS
server has an issue (e.g., the application pool recycles in the middle of this process) then other items can be
seen as issues.
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Troubleshooting
To troubleshoot this process you should always look at your payment processor and you should see a pair of
transactions.
• An Authorization and a Delayed Capture
• An Authorization and a Void
If you do not see a pair of entries in your processing then check the emails sent to the ‘errorsto’ address and
check your server logs to see what may have occurred in the seconds immediately after the authorization
occurred.
VOID NOTIFICATION
You can add email addresses to the ‘errorsto’ setting in the appSettings.config file that will generate an email
with the details of a voided transaction. NOTE: These email addresses will also receive other Online
Marketplace error emails, not just transaction voids.
Flowchart of Credit Card Process
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Start
Perform Authorization at
Payment Processor
Was Authorization Successful?
Display Error to web user and email staff
Stop
No
Process Transaction in iMS
Yes
Was Transaction Successful?
Process Void at Payment Processor
Display Error to web user and email staff
No
Perform Delayed Capture at Payment
Processor
Yes
Was Delayed Capture
Successful
Display Error to web user and email staff
No
Yes
ATS Standard Credit Card Processing Methodology
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IMIS USER SECURITY LEVELS
In order to perform the maintenance for the Online Marketplace, users will need minimum security levels set
on their logins in iMIS. Security levels are maintained by the MANAGER login in iMIS.
iMIS 15 & 20
Customers>> Find user record>>Click User Credentials button and expand the Staff Access section:
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iMIS 10
File>>System Setup>>User Passwords
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Modules
CUSTOMERS
Users will need a level 5 access level in order to see the Set Up Tables menu. Level 8 will give users access to
the Set Up Module and Utilities menus.
EVENTS
Users will need a level 5 to access the Set Up Tables menu and level 8 to setup Events and Set Up Module
menu.
AR/CASH
Users will need a level 5 access level in order to see the Set Up Tables menu. Level 8 will give users access to
the Set Up Module menu.
ORDERS
Users will need a level 5 access level in order to see the Set Up Tables menu. Level 8 will give users access to
the Set Up Module menu.
BILLING
Users will need a level 5 to see the Set Up Module menu.
FUND RAISING
Users will need a level 5 access level in order to see the Set Up Tables and Set Up Module menus.
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USER-DEFINED TABLES
User-defined tables are typically installed when the Online Marketplace is installed or updated. This section is
for reference only.
User-defined table names
• ATS_Checkout_Windows
• ATS_Dues
• ATS_Shopping_Cart
• Coupons
• Product_ReviewComment
• Product_Reviews
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User Defined Table: ATS_Checkout_Windows
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User Defined Table: ATS_Dues
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User Defined Table: ATS_Payment_Options
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User Defined Table: ATS_Shopping_Cart
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User Defined Table: Coupons
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User Defined Table: Product_ReviewComment
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User Defined Table: Product_Reviews
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USER-DEFINED WINDOWS (TABS)
User-defined windows are typically installed when the Online Marketplace is installed or updated. This section
is for reference only.
WINDOW NAMES
• Name-ATS_Checkout_Windows
• Name-ATS_Dues
• Name-ATS_Shopping_Cart
• Name-Coupons
• Name-Product_ReviewComment
• Name-Product_Reviews
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SQL SERVER SETUP
This setup is typically performed by ATS when installed the Online Marketplace. The following sections are for
reference only.
Two stored procedures are created, as well as two jobs that will call those stored procedures on a daily basis.
The two stored procedures that need to be created are “ATS_BUILD_PRODUCT_BEST_SELLERS” and
“ATS_BUILD_PRODUCT_RECOMMENDATIONS.” These procedures do exactly as their names imply.
Creating the First Stored Procedure
1. Open SQL Server Management Studio and log in with an account that has administrative rights
2. Find the database being used by iMIS in the “Object Explorer” and expand it
3. A list of folders will appear below the database, click on and expand the one that says
“Programmability.”
4. Again, another list of folders will appear, this time underneath the “Programmability” folder. Find and
right-click the folder called “Stored Procedures.”
5. In the fly out menu select the “New Stored Procedure” option. At this point a new window pane will
open up with some auto-generated text for creating a new store procedure.
6. Select the entire block of text and replace it with the code below.
7. Go to the top of the newly pasted code and find the line that says “USE [ATS].”
8. Replace the “ATS” within the brackets with the actual name of the database, as seen in the object
explorer.
9. The stored procedure is now ready to be created. Click the “Execute” button to build.
USE [ATS]
GO
/****** Object: StoredProcedure [dbo].[ATS_BUILD_PRODUCT_BEST_SELLERS] Script Date: 08/02/2010 16:28:27 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
-- =============================================
-- Author: <Author,,Name>
-- Create date: <Create Date,,>
-- Description: <Description,,>
-- =============================================
CREATE PROCEDURE [dbo].[ATS_BUILD_PRODUCT_BEST_SELLERS]
@PAST_MONTHS numeric
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-- Add the parameters for the stored procedure here
-- <@Param1, sysname, @p1> <Datatype_For_Param1, , int> = <Default_Value_For_Param1, , -12>
AS
BEGIN
-- SET NOCOUNT ON added to prevent extra result sets from
-- interfering with SELECT statements.
SET NOCOUNT ON;
-- Insert statements for procedure here
--SELECT <@Param1, sysname, @p1>, <@Param2, sysname, @p2>
DELETE FROM ATS_PRODUCT_BEST_SELLERS
INSERT INTO ATS_PRODUCT_BEST_SELLERS
SELECT
ORDER_LINES.PRODUCT_CODE,
COUNT(ORDER_LINES.PRODUCT_CODE)
FROM
ORDER_LINES,
ORDERS,
PRODUCT
WHERE
ORDER_LINES.ORDER_NUMBER = ORDERS.ORDER_NUMBER AND
ORDER_LINES.QUANTITY_ORDERED > 0 AND
ORDERS.STATUS NOT IN ('C','CT') AND
ORDERS.ORDER_DATE > DATEADD(MONTH,@PAST_MONTHS,GETDATE()) AND
ORDER_LINES.PRODUCT_CODE = PRODUCT.PRODUCT_CODE AND
PRODUCT.PROD_TYPE = 'SALES' AND
PRODUCT.WEB_OPTION = 2 AND
PRODUCT.STATUS = 'A'
GROUP BY
ORDER_LINES.PRODUCT_CODE
END
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Create the Second Stored Procedure
Providing no errors occurred when creating the first stored procedure, now will be the time to create the
second stored procedure. To create the second stored procedure follow the steps used to create the first,
except copy and paste the code below into the new stored procedure window pane. You will again want to
replace the “ATS” found at the top of the code with the actual name of the database that iMIS is using, and
once that is done click the execute button to actually build the procedure.
USE [ATS]
GO
/****** Object: StoredProcedure [dbo].[ATS_BUILD_PRODUCT_RECOMMENDATIONS] Script Date: 08/02/2010 16:29:19 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
-- =============================================
-- Author: <Author,,Name>
-- Create date: <Create Date,,>
-- Description: <Description,,>
-- =============================================
CREATE PROCEDURE [dbo].[ATS_BUILD_PRODUCT_RECOMMENDATIONS]
@PAST_MONTHS numeric
-- Add the parameters for the stored procedure here
-- <@Param1, sysname, @p1> <Datatype_For_Param1, , int> = <Default_Value_For_Param1, , -12>
AS
BEGIN
-- SET NOCOUNT ON added to prevent extra result sets from
-- interfering with SELECT statements.
SET NOCOUNT ON;
-- Insert statements for procedure here
--SELECT <@Param1, sysname, @p1>, <@Param2, sysname, @p2>
DELETE FROM ATS_PRODUCT_RECOMMENDATIONS
INSERT INTO ATS_PRODUCT_RECOMMENDATIONS
SELECT
T.PRODUCT_CODE_1,
T.PRODUCT_CODE_2,
COUNT(T.BT_ID) AS NUM_PEOPLE
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FROM
(
SELECT DISTINCT
O1.BT_ID,
OL1.PRODUCT_CODE AS PRODUCT_CODE_1,
OL2.PRODUCT_CODE AS PRODUCT_CODE_2
FROM
ORDERS O1,
ORDERS O2,
ORDER_LINES OL1,
ORDER_LINES OL2,
PRODUCT P1,
PRODUCT P2
WHERE
O1.ORDER_NUMBER = OL1.ORDER_NUMBER AND
O1.BT_ID = O2.BT_ID AND
OL1.QUANTITY_ORDERED > 0 AND
OL2.QUANTITY_ORDERED > 0 AND
O2.ORDER_NUMBER = OL2.ORDER_NUMBER AND
O1.ORDER_NUMBER <> O2.ORDER_NUMBER AND
O1.ORDER_NUMBER <> O2.ORDER_NUMBER AND
OL1.PRODUCT_CODE = P1.PRODUCT_CODE AND
P1.PROD_TYPE = 'SALES' AND
P1.WEB_OPTION = 2 AND
P1.STATUS = 'A' AND
OL2.PRODUCT_CODE = P2.PRODUCT_CODE AND
P2.PROD_TYPE = 'SALES' AND
P2.WEB_OPTION = 2 AND
P2.STATUS = 'A' AND
P1.PRODUCT_CODE <> P2.PRODUCT_CODE AND
O1.STATUS NOT IN ('C','CT') AND
O2.STATUS NOT IN ('C','CT') AND
O1.ORDER_DATE > DATEADD(MONTH,@PAST_MONTHS,GETDATE()) AND
O2.ORDER_DATE > DATEADD(MONTH,@PAST_MONTHS,GETDATE())
) T
GROUP BY
T.PRODUCT_CODE_1,
T.PRODUCT_CODE_2
END
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SQL Server Jobs
With the stored procedures in place, the
last items to set up are the jobs that will
run the stored procedures on a daily
basis. To set up a new job:
1. Go back into the object explorer
and scroll to the bottom of the list
and find “SQL Server Agent.”
2. Expand “SQL Server Agent” to
reveal a list of sub-folders
3. Right-click on the “jobs” sub-
folder and select the “New Job…”
option. You will be presented with
the window shown to the right.
In this window you will want to specify
the name of the job, as well as a
description of what the job does. For the
name fields I essentially took the names
of the stored procedures (ATS_BUILD_PRODUCT_BEST_SELLERS and
ATS_BUILD_PRODUCT_RECOMMENDATIONS) and replaced the “ATS” part at the beginning with the initials of
the association (CAA_BUILD_PRODUCT_BEST_SELLERS and CAA_BUILD_PRODUCT_RECOMMENDATIONS).
Feel free to follow this convention or to use your own. After the name and description have been set, click the
“OK” button to move on to the next screen where you will specify what happens each time the job is run.
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Each time a particular job is run, certain
steps defined within that job are
executed. On the following screen these
steps are defined.
Fortunately the jobs that you will be
creating are very simple, and only have
one step each. To define this step, click
the “New” button towards the bottom on
the window.
When defining each step, you will have
to specify the step name, the database,
and the command. The step name can
be whatever you like, in the below
example “Run Stored Procedure” is used.
The database should be set to the
database that iMIS uses. Finally, the
command should be the name of the
stored procedure that you previously set
up, followed by a space and a negative
number. The negative number lets the
stored procedure know how far in the
past (number of months) to analyze data
when building the best sellers or the
recommendations tables. The default
value used is -3, but in reality this can be
whatever negative number you like.
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Once the step name, database, and
command have been specified, click the
“Advanced” link on the left hand side.
Find the “On success action” dropdown
list and change it to “Quit the job
reporting success.” Click the “OK” button
in the lower right hand corner to
conclude the step configuration. The
following image shows what the finished
“Steps” section should look like.
With the steps defined, the job will now
need to be set up to run on a daily basis.
To do so, click the “Schedules” link on
the left hand side, followed by the “New”
button towards the bottom of the
window.
The following image shows how to
configure a job to run on a recurring
basis. Most of these options are self-
explanatory, and they can be set up
however you like, but the recommended
configuration is shown below. Using the
configuration shown below, this
particular job will run every day at 3AM.
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SQL Server Tables
You will need to run the following scripts in SQL Server Management Studio to create the last of the required
tables for the store. Below is a list of the tables that will be created.
• ATS_Product_Best_Sellers
• ATS_Product_Recommendations
• ATS_ShoppingCart
• ATS_ShoppingCartDues
• ATS_ShoppingCartEvents
Be sure when running each script to update the name of the database in the first line to the name of your iMIS
database.
TABLE: ATS_PRODUCT_BEST_SELLERS
USE [ATS]
GO
/****** Object: Table [dbo].[ATS_PRODUCT_BEST_SELLERS] Script Date: 12/13/2010 14:01:32 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
SET ANSI_PADDING ON
GO
CREATE TABLE [dbo].[ATS_PRODUCT_BEST_SELLERS](
[PRODUCT_CODE] [varchar](31) NULL,
[NUM_PEOPLE] [int] NULL
) ON [PRIMARY]
GO
SET ANSI_PADDING OFF
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TABLE: ATS_PRODUCT_RECOMMENDATIONS
USE [ATS]
GO
/****** Object: Table [dbo].[ATS_PRODUCT_RECOMMENDATIONS] Script Date: 12/13/2010 14:11:13 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
SET ANSI_PADDING ON
GO
CREATE TABLE [dbo].[ATS_PRODUCT_RECOMMENDATIONS](
[PRODUCT_CODE_1] [varchar](31) NULL,
[PRODUCT_CODE_2] [varchar](31) NULL,
[NUM_PEOPLE] [int] NULL
) ON [PRIMARY]
GO
SET ANSI_PADDING OFF
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TABLE: ATS_SHOPPINGCART
USE [ATS]
GO
/****** Object: Table [dbo].[ATS_ShoppingCart] Script Date: 12/13/2010 14:11:55 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
SET ANSI_PADDING ON
GO
CREATE TABLE [dbo].[ATS_ShoppingCart](
[SessionID] [varchar](100) NULL,
[MemberID] [varchar](50) NULL,
[ProductCode] [varchar](50) NULL,
[Quantity] [int] NULL,
[DateTimeAdded] [datetime] NULL CONSTRAINT [DF_ATS_ShoppingCart_DateTimeAdded] DEFAULT (getdate())
) ON [PRIMARY]
GO
SET ANSI_PADDING OFF
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(p) 720.945.7252 (f) 720.945.7253
www.atsol.org
TABLE: ATS_SHOPPINGCARTDUES
USE [ATS]
GO
/****** Object: Table [dbo].[ATS_ShoppingCartDues] Script Date: 12/13/2010 14:12:32 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
SET ANSI_PADDING ON
GO
CREATE TABLE [dbo].[ATS_ShoppingCartDues](
[SessionID] [varchar](100) NULL,
[MemberID] [varchar](50) NULL,
[ProductCode] [varchar](50) NULL,
[Quantity] [int] NULL,
[Type] [int] NULL,
[DateTimeAdded] [datetime] NULL CONSTRAINT [DF_ATS_ShoppingCartDues_DateTimeAdded] DEFAULT (getdate()),
[EffectiveDate] [datetime] NULL,
[ProcessMemberType] [varchar](5) NULL,
[Price] [numeric](10, 2) NULL,
[Term] [int] NULL
) ON [PRIMARY]
GO
SET ANSI_PADDING OFF
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www.atsol.org
TABLE: ATS_SHOPPINGCARTEVENTS
USE [ATS]
GO
/****** Object: Table [dbo].[ATS_ShoppingCartEvents] Script Date: 12/13/2010 14:13:42 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
SET ANSI_PADDING ON
GO
CREATE TABLE [dbo].[ATS_ShoppingCartEvents](
[SessionID] [varchar](100) NULL,
[MemberID] [varchar](50) NULL,
[EventCode] [varchar](50) NULL,
[FunctionCode] [varchar](50) NULL,
[Quantity] [int] NULL,
[IsKitItem] [char](1) NULL,
[KitProductCode] [varchar](50) NULL,
[FunctionNote] [varchar](255) NULL,
[ST_ID] [varchar](50) NULL,
[DateTimeAdded] [datetime] NULL CONSTRAINT [DF_ATS_ShoppingCartEvents_DateTimeAdded] DEFAULT (getdate())
) ON [PRIMARY]
GO
SET ANSI_PADDING OFF
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(p) 720.945.7252 (f) 720.945.7253
www.atsol.org
IBO PERFORMANCE
To improve performance of the iMIS Business Objects, ATS has an optional function that can be run to
minimize the startup time of the store and other iBO related functions. In the store is a .NET ASPX file called
IBOKeepAlive.ASPX. This file can be scheduled to run regularly and keep iMIS ready to go at anytime. The
following instructions show how to implement it on Windows server 2003. Set this up on the server where the
ATS web services are installed.
1. Under control panel go to
Scheduled Tasks.
2. Click on Add Scheduled Task
3. Click Next
4. Highlight Internet Explorer and
click Next
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5. Select When my computer starts
and click next
6. Enter the username and
password that this program will
run as and select Next
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7. Check the box to open advanced properties for this task when I click finish
8. Under Run change the entry to include the name and location of the ASPX file that will be run and
press OK
C:\PROGRA~1\INTERN~1\iexplore.exe
http://www.myassociation.org/webservices/ibokeepalive.aspx
Note: The URL will be specific to the
location of the file on your server.
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9. On the schedule tab click on the
Show Multiple Schedules checkbox
10. Click the New button.
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11. Schedule the job to run every 5
minutes for 1 day and to run that
job daily.
12. Click Apply when done.
13. Then click OK when done.