Associatie KU Leuven Dag van Europa Dinsdag 06.11.2012

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Associatie KU Leuven Dag van Europa Dinsdag 06.11.2012. Ervaringen met EU-FP7 projecten Walter SERMEUS, PhD RN4CAST Coordinator Professor, Department of Public Health, KU Leuven, Belgium. Overzicht. Ervaring met Europese projecten Ervaring met FP7 als coordinator RN4CAST - PowerPoint PPT Presentation

Transcript of Associatie KU Leuven Dag van Europa Dinsdag 06.11.2012

Dia 1

Ervaringen met EU-FP7 projecten

Walter SERMEUS, PhD

RN4CAST CoordinatorProfessor, Department of Public Health, KU Leuven, Belgium

Associatie KU LeuvenDag van EuropaDinsdag 06.11.20121OverzichtErvaring met Europese projectenErvaring met FP7 als coordinator RN4CASTProjectaanvraag indienen van een projectHet management van een project wat komt erbij kijken?Faal- en succesfactoren

Ervaring met Europese projectenBronWanneer ?NaamRolConcerted Actions1994-1996TelenursingPartnerFP41997-1999WisecareCoordinatorFP41997-1999Telenurse, NightingalePartnerLeonardo da Vinci2003-2005EHTANPartnerFP72009-2011RN4CASTCoordinatorFP72011Failed application

RN4CAST - NURSE FORECASTING IN EUROPE PROJECT OVERVIEW

Walter Sermeus, KU Leuven, BelgiumOn behalf of the RN4CAST CONSORTIUM

WWW.RN4CAST.EU4RN4CAST FUNDING & CONSORTIUMRN4CAST: nurse forecasting in Europe: 3 million funding for 2009-2011 Health theme 3: Optimising the delivery of health care16 partners: 12 European countries, USA, China, South-Africa, BotswanaCo-ordination: Leuven University (W. Sermeus), U. Pennsylvania (L. Aiken)

57th Framework Programme for Research and Technological Development

WWW.RN4CAST.EURN4CAST CONSORTIUM6

BelgiumCatholic University LeuvenEnglandKings College LondonFinlandUniversity of Eastern FinlandGermanyTechnical University BerlinGreeceUniversity of AthensIrelandDublin City UniversityNetherlandsRadboud University NijmegenNorwayNorwegian Knowledge Centre HSRPolandJagiellonian UniversitySpainInstitute of Health Carlos IIISwedenKarolinska InstituteSwitzerlandBasel UniversityUnited StatesUniversity of PennsylvaniaBotswanaUniversity of BotswanaChinaSun Yat-sen UniversitySouth AfricaNorth-West UniversityWWW.RN4CAST.EUOverzichtErvaring met Europese projectenErvaring met FP7 coordinator RN4CASTProjectaanvraag indienen van een projectHet management van een project wat komt erbij kijken?Faal- en succesfactoren

Evaluation procedure: what we know100 proposalsELIGIBILITYS&T Excellence 3/5Implementation 3/5Impact 3/5Prioritise projectsCommissionExternal evaluatorsPanel + CommissionTHRESHOLD-5-50To be funded20-25Timeline voorbereiding proposalCall due-date: Sept. 18, 2007First discussions January 2007, EANS BarcelonaMeeting L. Aiken, Leuven, February 2007Meeting with Leuven research coordination office, May, 2007Contacts LA (IHOS) and WS (WISECARE, EANS) networksEANS summerschoolWriting first proposal: summer 2007September 6-7, Leuven meeting with partnersContact EU-officer K. McCarthy Contacts with PolandFinalising proposal and submitting Sept. 18, 2007

Writing a good proposalcriterion1: S/T ExcellencePut a lot of effort in concepts & objectivesEducate the evaluatorLikely not a real expertUse facts & figures, schemes & illustrationsBalance: scientific >< popularWrite to the pointStructure your text (alineas, bold,)Quantify your arguments30-seconds-ruleWhy bother (what is the problem?)Is it a European problem?Solution already available?Why now (what happens if we do not fund this?)Why you (are you the best consortium?)Thanks to Stijn Delaur and Leuven onderzoekscoordinatie, Leuven meeting 6-7 Sept 2007Criterion 2: implementationBuilding an excellent consortiumProvide a balanced mixEach partner should add valueExperienced manager, good leadersAppropriate management structureHandling conflicts, decision making, care for quality, division of workFollow-up of milestones, decisions, IPR-managementCriterion 3: ImpactWrite deliverables in the words of end-user (cfr. Call)Involve end-users in the project (e.g. advisory board)Answer questions:How does the project address EU challenges ?How can the project affect citizens ?How is the uptake in health industry arranged/ organized ?

Evaluation RN4CASTEvaluation by panels of independent expertsCriteria:Scientific and technological excellence (5/5)Implementation & management(4,5/5) Potential impact(5/5)Total(14,5/15)Remarks (for negotiation)Change in environment and location of careThe role and participation of ICPC to be better explained; work environment specialist inclusion and selection.Grant: 2,999,988 EuroMore detailed feedback (1)Scientific / technological excellenceTwo main methods of nurse forecastingEmpirical measures of workplace dynamics and their effects on nurse retention & productivityLinks between management of nurse resources and quality/safety of careKey strength: 11 European countries + 3 outside EuropeCritical mass of data (20-50 hospitals/country), one of the largest nurse workforce investigation in EuropeHigh validity, allowing global modeling30y forecasting: need to consider change in environment and location of care

Implementation & management (2)PositiveGood management structureSeveral committees: steering, technical, stakeholder, evaluationClear milestones & deliverablesLink to reference group of interested countries is commendableHigh expertise: universities, US participation is useful and justified, SuggestionsRole of ICPC should be more explained and selection of countries justified.Inclusion of work environment specialist should be recommendedPossibility of consortium having underestimated the resources required

Potential impact (3)Contribution to current EU programmes are identifiedHelp policy makers in different level of performance in relation to future movement of patients and staffHelp in global assessment of EU health care systemsWill help EU in the development of an extended research community capable of addressing this and related issues in the future.Negotation Timeline08.05.2008First deadline for DoW and GPFs based on recommendations10.10.2008End of first round of negotations, deadline for submission of final version of DoW and signed GPFs17.10.2008The Commission launches its internal procedures for the formal adoption of the proposed financing and finalisation of each Grant Agreement.01.01.2009Official start of the project first meeting 15&16/1/2009End June 2009Final contract signedOverzichtErvaring met Europese projectenErvaring met FP7 coordinator RN4CASTProjectaanvraag indienen van een projectHet management van een project wat komt erbij kijken?Faal- en succesfactoren

Rol van coordinatorContactpersoon met EU en partnersOrganisatorische en financile verantwoordelijkheidHet gezicht van het project naar buitenwereld (congressen, beleid, .)Moet partners gemotiveerd houden en stimulerenZorgt voor een goede verstandhouding tussen partners (werkt iedereen even hard?)(Bijna) verplichte lectuurHofstede G. & G.J. Hofstede, Cultures and organizations: software of the mind, McGraw Hill, 2004, 300pp.

E. g. Uncertainty avoidance - Power distance Dimensions (Hofstede, 1991)

Noodzakelijke voorwaardenVoldoende mankracht en ondersteuning:Administratief (wij hadden 0.3 FTE voorzien)Inhoudelijk (wij voorzagen 0.5 FTE postdoc + 1 FTE wetenschappelijk medewerkerFinancieel (in Leuven via LRD)Cordinatie vindt best plaats in een instelling met ervaring met cordinatie (cfr. KU Leuven)Tijd vrijmaken als cordinator grote tijdbesteding komt er bovenopVoldoende aandacht geven aan Grant/consortium agreement (niet alleen maar administratie)Bijkomend: publication policyEU-taal leren, aanwezigheid op relevante foraResultaten RN4CASTAlle milestones tijdig behaald (zelfs meer)Meer dan 20 papers in peer reviewed journalsIncl. Special issue International Journal of Nursing StudiesBoek: klaar tegen juni 2013Afsluitend congres (samen met 2 gelijklopende projecten Prometheus, MohProf)Heelwat beleidsimpact via Europese / internationale organisaties: WHO, OECD, ILO, ICN, MEPs,

Wat nu?Juni 2012, rapport officieel aanvaardOktober 2012, uitbetaling laatste schijf a/ partners

Momenteel kijken we naar verdere financiering om het project verder af te werken:BoekPublicatiesNetwerkingEventueel COST ? Faal- en succesfactorenSuccesfactoren:VIS-financiering ter voorbereiding van consortium, proposalErvaring met FP7 aan KU Leuven: LRD, onderzoekscoordinatieSterk onderzoeksteam Leuven: administratief, inhoudelijkSamenstelling van consortium (balans, aanvullend)Specifieke rollen: scientific lead, advisory committee,Pro-actieve meetingsGestructureerde communicatieMoeilijkheden:Lange doorlooptijd van project: 2j voor en 1jaar naVerandering van partners: veranderen van job, nieuwe medewerkersPost-project managementVerandering van EU-officers

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