Assistant Dean of StudentsUniversity of Wisconsin – Stout

Wisconsin’s Polytechnic Institute

• Sandi Scott DuexInterim Dean of Students

• John AchterInterim Associate Dean of Students

• Nate Kirkman Assistant Dean of Students

* Student Service Hub – Advisement Center, ASPRIRE, Career Services, Counseling Center, Disability Services, Multicultural Student Services, & TRIO Programs

The Family Education Rights and Privacy Act prevents universities from disclosing a student’s educational records or personally identifiable information from their educational records without written consent, unless a specific exception applies. FERPA-protected information may not be released in any form that would make it identifiable to the student.

Use of word “MAY” equals flexibility•You may share info with parents under certain conditions

•College-parent relationship•We can decide what to do•Release of information is situational•Signed release form provides transcript info

FERPA Release FormRelease form is found online @ DoSForm must be filled out and signed by studentRelease of academic or disciplinary informationRelease specifies what information and to whom it may be released during a specified period of time

Student employment records are part of their “educational records”.

FERPA doesn’t apply to law enforcement records

Heath and safety emergency exception is only for imminent threats

Academic committee meetings in public forum may not discuss student academic records

The attendance policy of each instructor is to be submitted in writing to each student at the beginning of the course. Attendance is likely to affect the student’s achievement and it is at the instructor’s discretion as to how class attendance and participation are factored into the student’s overall grade for the course.

When a student must be away from campus for an extenuating circumstance, and particularly if longer than 3 days or more, notification for student absences will be issued by the Dean of Students Office, 715-232-1181 or email:  dean_of_students@uwstout.edu. Documentation is required. This notification does not change attendance policies put in effect by the instructor and is a courtesy memo only, letting the instructor know the whereabouts of the student. Using this process to determine excused absences and/or work assignments is determined by the instructor.

Regular Session (semester courses)•Can ADD/DROP during first 7 calendar days or 5 business days on Access Stout.

•Can DROP during first 14 calendar days via AccessStout.

•ADDs after 7 days or drops after 14 days require a Program Card

Cumulative GPA under 2.0

Conditionally admitted as a new student or transfer

Readmitted after leaving UW-Stout while on probation or when dismissed for academic reasons

Cumulative GPA under 2.0 at the end of two consecutive semesters

Term GPA is less than 1.0• Academic probation is not a prerequisite for

dismissal due to a term GPA below a 1.0• Students may appeal academic dismissal if

they feel they had extenuating circumstances leading to their dismissal

• Students may appeal academic dismissal if they feel they had extenuating circumstances leading to their dismissal

• For some students who appeal, the DoS may require the Program Director to support the students appeal• Close to graduation• Been in the program for more than a year• Performing poorly in core classes

Students can appeal a grade if:• Error in computation• Grading was based on factors other than

those stated in the syllabus or that were prejudicial or capricious.

• Appeal must be made within one year from time assigned

• The student bears the burden of proof in establishing existence of above factors.

Academic Misconduct Nonacademic Misconduct Students of Concern Team

UWS Ch 14 Student Academic Disciplinary

ProceduresUniversity of Wisconsin System Administrative Code

•Academic misconduct subject to disciplinary action

•Disciplinary sanctions• Investigative process•Finding and sanctioning procedure•Right to appeal/Appeal process

1. Conference with student to discuss allegations

2. Determine findings3. Disciplinary sanction UWS. Ch. 14.04(1) a – c

• Between instructor and student. No permanent record made. Verbally notify of right to appeal.

4. Disciplinary sanction UWS. Ch. 14.04(1) d – h• Official letter to student (Email to students, Copy Dean of

Students)

• Description of misconduct• Sanction recommended• Right to request a hearing• Copy of institutional procedures (UWS ch. 14)

14.04• (a) An oral reprimand• (b) A written reprimand presented only to the student• (c) An assignment to repeat the work, to be graded on its

merits• (d) A lower or failing grade on the particular assignment or

test• (e) A lower grade in the course• (f) A failing grade in the course• (g) Removal of the student from the course• (h)A written reprimand to be included in the students

disciplinary file• (i) Disciplinary probation• (j) Suspension or expulsion

Academic Misconduct WebsiteFound within Dean of Students Office website

Simplified procedures and process

Letter templates

Contact Dean of Students Office for consultation

UWS Ch 17Student Nonacademic Disciplinary

ProceduresUniversity of Wisconsin System Administrative Code

•Conduct subject to disciplinary action•Disciplinary sanctions• Investigative process•Finding and sanctioning procedure•Right to appeal/Appeal process

Dangerous conduct Sexual assault Stalking Harassment Illegal use of drugs/alcohol Unauthorized use of or damage to property Disruption of university-authorized activities Forgery/falsification Misuse of computing resources False statements regarding university matters Violation of University rules and policies

Written reprimand Denial of privileges Payment of restitution Educational or service sanctions Disciplinary probation Imposition of reasonable terms & conditions on

continued student status Removal from a course in progress Enrollment restrictions on course/program Suspension Expulsion

UW-Stout High Risk Drinking Prevention PlanThe University of Wisconsin-Stout will strive to create and support an environment where use of alcohol does not prevent students from realizing their highest potential of intellectual, physical and human development. The University will use evidence based policies, programs, and services and will assess progress measurable goals and objectives.Goals/ObjectivesUse evidence based approachReduce high risk useIncrease moderate useIncrease bystander intervention behaviorsIncrease campus faculty and staff awareness

*Include other drug prevention and harm reduction

BEHAVIOR THAT RAISES CONCERN OF HARM TO SELF OR OTHERS

Disruptive Behavior Inappropriate

Communication Threats toward others

Troubling Behavior Overt references to

suicide Loss of contact with

reality Comments or work that

references violence Attending class under

the influence.

A multidisciplinary team of campus professionals consisting of Dean of Students, Police, Counseling Center, Health Services, Housing, and others as needed.

Serve the important role as a “vortex” for receiving and analyzing risk-related information, and developing appropriate plans of action.

Your involvement is needed to cultivate a culture of caring and reporting potentially harmful behavior—it contributes to the health and safety of us all!

John Achter (Chair) – Interim Associate Dean of StudentsSandi Scott Duex– Interim Dean of StudentsNate Kirkman – Assistant Dean of StudentsJeanne Rothaupt – Interim Director Counseling CenterAnn Hoffman – Asst. Director Residence LifeLisa Walter – Chief of PoliceJanice Lawrence-Ramaeker – Student Health Services

Behaviors cause concern for the health and safety of individuals or the community

Trained in threat assessment (IACLEA, Homeland Security, UW-System)

Incident Reporting through Maxient on Dean of Students webpage

https://publicdocs.maxient.com/incidentreport.php?UnivofWisconsinStout

 

Student complaints Student behavior Parent concerns Academic status Clearance for travel abroad Harassment Sexual misconduct reports Bias Incident Response Team Student advocacy Mental health concerns Student safety

Student will miss 3 weeks of school and wants course converted to online

Student will miss class based on religious beliefs

Parent thinks instructor is incompetent.

Student will miss class to compete on golf team.

Student wants a grade change to remain academically eligible.

Student wants to take final early for family vacation – ticket bought

?The End