Assessor training

Auditor training

Assessor trainingModule 8 The Award Committee MeetingInterstate Renewable Energy CouncilIREC ISPQ Accreditation and Certification

Assessor Training

Welcome to Module 8 of the Interstate Renewable Energy Councils Training Program for ISPQ Assessors. This module will cover the Award Committee meeting.1The Award Committee MeetingKnow how to prepare for the Award Committee meeting

Be able to describe the purpose and process, including the three ruling options

By the end of this module, you will:

Assessor Training

M8L1S1

At the end of this module, you will know what you need to do to prepare for your participation in an Award Committee meeting and be able to describe the purpose and process of the Award Committee including the three ruling options.2Items for Award Committee

Assessor Training

Lesson:AwardCommitteeCover letter

Nonconformity statementsReport(s)Corrective action plan

M8L1S2

At the conclusion of your audit, you will draft a cover letter summarizing your findings to the Award Committee to accompany your assessment report, or reports. If there are nonconformity statements or a Corrective Action plan from the Candidate, this would be included too. 3Invoicing IREC

Assessor Training

Lesson:AwardCommittee

M8L1S2a

You should also prepare an invoice for your assessors fee and travel costs associated with the On-site Assessment, if applicable. This is submitted to IREC, NOT to the Candidate.4

IREC ISPQ Award Committee

Assessor Training


M8L1S3

The IREC ISPQ Award Committee is responsible for final evaluation of candidates and determination of the award.

The Committee is composed of subject matter experts in renewable energy and energy efficiency, training and curriculum development, and people with expertise in the processes of accreditation and setting standards.

This committee provides the final review to confirm the assessor has used due diligence in performing the assessment and provides balance and impartiality to the award decision.5Award Committee Meetings

Assessor Training


M8L1S4

Once the IREC ISPQ office receives and reviews your documentation, they will add your candidates application to the agenda of the next award committee meeting. These meetings are usually held each month, via teleconference. Award committee members receive and are expected to review your documentation prior to the meeting. 6Award Committee Meetings

Assessor Training


M8L1S5

You will be expected to attend Award Committee Meetings only when you have a candidate on the agenda. In preparation for the meeting, you will be consulted about your availability for the meeting date and receive the agenda and instructions for connecting to the call.7

Assessor Presentation

Assessor Training

Lesson:AwardCommittee5-10 minutes Have notes on handListen to other assessors

M8L1S6

When your candidates award comes up on the agenda, you will be called upon for a short presentation and to answer any questions. Please make sure you have all your notes on hand. Presentations are typically 5-10 minutes but discussion can last much longer.

Listening to other assessors presentations and the committees questions and discussion can be helpful to learn what is expected. For your first assessment, you can request that you not be placed first on the agenda.

8Assessor Presentation

Assessor Training


M8L1S7

In your presentation, briefly describe the candidates background, the award that is being sought, how the candidate followed the application requirements, some information about the process of iteration that occurred, any nonconformities or concerns, and any commendations or recommendations you would suggest for the candidate. Conclude your presentation with the specific recommendation you are making and the reasons for it.

Be prepared to respond to questions from the Award Committee as they deliberate their decision.9Award Committee Rulings

Assessor Training


M8L1S8

The Award Committee will usually make one of the following three rulings: Award of the credential, Termination, which is closure of the candidacy, when too many nonconformities exist to resolve in a reasonable period of time, or Additional Assessment, which means continued iteration is recommended to collect missing documentation or resolve nonconformities following the candidates Corrective Action Plan.

A provisional award is possible if a candidate meets most requirements but has not been operating the program for a sufficient period of time. 10Learning Activity

Assessor Training

The questions in these activities are a different way to think about the material and should not be thought of as tests. For your convenience the questions are also included in the Practice Exercises. You can use these to jot down your answers before moving to the answer slide.

Use your down arrow to continue with this module.

Learning Activity

Assessor Training

Once an assessor receives the candidates Corrective Action Plan, they send a number of materials to the IREC ISPQ office. Which of the materials listed below is not reviewed by the Award Committee?

Cover letter to Award CommitteeClosing Assessment Report,Nonconformity statements, if anyCorrective Action Plan, if anyInvoice for assessors fee and travel costs for the on-site assessment

Use your down arrow to see the answer, then again to continue with this module.

Learning Activity

Assessor Training

TRUE or FALSE?

The Award Committee provides the final review to confirm the assessor has used due diligence in performing the assessment and provides balance and impartiality to the award decision


TRUE.

TRUE or FALSE?

Assessor presentations during the Award Committee meeting are typically 30 minutes.


FALSE.

Presentations are typically 5 to 10 minutes, but discussion can last much longer.Learning Activity

Assessor Training

TRUE or FALSE?

Listening to other assessors presentations and the committees questions and discussion can be helpful to learn what is expected.


TRUE.

Learning Activity

Assessor Training

Summary

Assessor Training

Information to be submitted to the Award Committee

Committee is composed of subject and process experts

Committee usually meets monthly

Assessor attends meeting and provides a short presentation

M8SS1

In this module you learned what information needs to be submitted to the Award Committee which is composed of subject and process experts who make the final decision for awarding credentials.

You learned that the Committee usually meets monthly and that you will attend and provide a short presentation when your assessment is being reviewed.16Summary

Assessor Training

M8SS2

You learned what your presentation should cover. And finally, that the possible Award Committee rulings are award, termination or additional assessment. 17

New Assessor Training Complete.

Congratulations!

Assessor Training

This is the last module in the IREC ISPQ Training for New Assessors. We hope that you have found this to be informative and helpful and that you now feel prepared to undertake your first assessment. 18Assessor Support

Assessor Training

Although you will most often be the sole assessor, you are not working alone. IREC has developed a support system for you: every new assessor is assigned an assessor-mentor who will assist you with your first couple of assessments, answering questions and reviewing draft letters or reports as needed.IREC also holds quarterly online Assessor Meetings where all active assessors can talk about special topics, issues or program changes.

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Assessor training

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