Assembling Your Reasonable Accommodation File Kimberly Jones, Regional Disability Coordinator,...
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Assembling Your Reasonable Accommodation File Kimberly Jones, Regional Disability Coordinator, Humanitas, Inc. Lisa Kosh, Regional Disability Coordinator, Humanitas, Inc. 1
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Transcript of Assembling Your Reasonable Accommodation File Kimberly Jones, Regional Disability Coordinator,...
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Assembling Your Reasonable Accommodation File
Kimberly Jones, Regional Disability Coordinator, Humanitas, Inc.
Lisa Kosh, Regional Disability Coordinator, Humanitas, Inc.
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Overview Policy and process Required
documentation Managing the
information received File layout and
maintenance
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Job Corps Policy
Any qualified applicant or student with a disability is entitled to request and receive reasonable accommodations to participate in the Job Corps program at any time during admissions or enrollment.
-Appendix 605
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Reasonable Accommodation Process Overview
Review accommodation request and documentation
Discuss accommodation(s) requested with applicant/student
Enter disability data and accommodation plan in CIS
Create accommodation file Update and document effectiveness
and progress
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Job Corps Program Policy
Recordkeeping – A separate accommodation file (similar to the student’s health record) should be maintained for each student receiving an accommodation.
-Appendix 605
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WHAT’S IN THE FILE: REQUIRED
DOCUMENTATION
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Accommodation File Checklist
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What’s in the file? Accommodation Notes
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What’s in the file? Documentation
Disability documentation IEP 504 plans VR evaluation Assessments/evaluations Any other non-medical
documentation
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What’s in the file? Signed Accommodation Plan
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What’s in the file? Reasonable Accommodation Request Form
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What’s in the file? Accommodation Effectiveness Review
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What’s in the file? Accommodation Effectiveness Summary
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Managing Information: Accommodation Notes
File will not include: Medical documentation (maintain in
SHR)medicines treatments therapy sessionsnotes from CMHC
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MANAGING INFORMATION
RECEIVED: ACCOMMODATION
NOTES
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Managing Information:Accommodation Notes
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Managing Information:Accommodation Notes
Document discussions with the applicant/student Initial accommodation call/meeting Subsequent meetings with student/
applicantDCCounselor InstructorTransition
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Managing Information: Accommodation Notes
Updates to the plan Comments, progress
from instructors related to student’s accommodations
Note where medical info is kept (if any)
“Medical evaluation in SHR”
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Managing Information: Accommodation Notes: Examples
Date, reason for documenting 7/18/12, first call with applicant 6/14/10, first meeting with applicant,
refused use of calculator and peer scribe
5/15/11, 60 day evaluation, requested changes to plan, scheduled RAC for 5/17/11
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Managing Information: Accommodation Notes
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Managing Information: Accommodation Notes
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Managing Information: Accommodation Notes
RAPReason – for the note (initial, update,
modification, transition)Action – create, modify, schedule a
RAC, etc.Plan – what is suspected outcome
based on action, what will happen next
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MANAGING INFORMATION
RECEIVED: TIPS AND OTHER FORMS
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Accommodation File Maintenance
Keep in a locked cabinet Keep all files in 1 designated area Ensure consistent layout Ensure access is only by DCs unless
there is “need to know”
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Accommodation File Checklist
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What’s in the file? Referral Form
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What’s in the file? Transition Wellness Plan
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What’s in the file? Behavior Plan
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What’s in the file? Accommodation Checklist
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RESOURCES
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Job Corps Disability Website
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Job Corps Disability Website: Reasonable Accommodation
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Job Corps Disability Website: Accommodation File Checklist
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Regional Disability Coordinators
o Boston Region – Lisa [email protected]
o Philadelphia and Atlanta Regions – Nikki [email protected]
o Dallas Region – Laura [email protected]
o Chicago and San Francisco Regions – Kim [email protected]
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Questions
