ASSAM GRAMIN VIKASH BANK FOR...Assam Gramin Vikash Bank, a premier Regional Rural Bank of Assam...

RFP FOR CIVIL REPAIRING AND RENOVATION WORK OF FANCY BAZAR BRANCH

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ASSAM GRAMIN VIKASH BANK

HEAD OFFICE, G S Road, Bhangagarh, Guwahati-781005 (Assam)

Phone: 0361-2464107/99571-83638

REQUEST FOR PROPOSAL (RFP)

FOR

“CIVIL REPAIRING AND RENOVATION WORK OF

FANCY BAZAR BRANCH

2ND FLOOR, SHOPPER’S POINT, SRCB ROAD, FANCY

BAZAR, GUWAHATI-1”

REFERENCE NO. AGVB/P&D-CS/142/RFP-02/2016-17 dated: 05-07-2016

CALENDER OF EVENTS

Sl. No EVENT DATE TIME

1 Date of Issue 14-07-2016

2 Date of Submission 18-07-2016 Up to 2.00 P.M.

3 Date of Opening of Technical Bid 18-07-2016 At 3.00 P.M.

4 Date of opening of Financial Bid 18-07-2016 At 5.00 P.M


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NOTICE INVITING RFP

REQUEST FOR PROPOSAL (RFP) FOR “CIVIL REPAIRING AND RENOVATION WORK OF

FANCY BAZAR BRANCH

Assam Gramin Vikash Bank, a premier Regional Rural Bank of Assam invites sealed Tenders from reputed Firms/Contractors for civil repairing and renovation works at Fancy Bazar branch of the bank. Interested Firms/contractors registered under APWD, CPWD, MES, Railways and any other state or central Govt. undertaking having experience of execution of similar civil repairing and renovation works may apply.

DETAILS OF THE WORK / ELIGIBILITY CRITERIA

Name of Work Civil repairing and renovation work of Fancy Bazaar Branch of AGVB at 2nd floor, Shopper’s point, SRCB road, Fancy bazaar, Guwahati-1

Estimated Cost Rs. 888000.00 (approx.)

Time allowed for completion 90 (Ninety) days from the date of issue of Work Order.

Earnest Money Deposit Rs. 25000.00 (Twenty Five Thousand only)

Performance Guarantee on

Acceptance of Tender

10% of tender value which shall be released to contractor with S/D which is 10% of Bill value. (to be deposited in Demand draft/Bank cash Receipt)

Defects Liability Period 12 months from the date of actual completion of work.

Eligibility of Contractor/Firm i) Contractor should have credential with proper completion certificate of executing civil repairing/maintenance works within any office/commercial/industrial building premises in a single job, of minimum value Rs. 10.00 Lakh or two projects with each of value minimum Rs. 5.00 Lakh, under Govt., Semi-Govt., PSU or reputed private companies during last 5 years.

ii) Valid registration certificate as contractor.

iii) Valid Labour License.

iv) Valid EPF registration.

v) Upto date income and Sales Tax clearance certificate

Validity of offer For a period of 180 days from the date of opening of tender.

Before submission of the offer, the Bidders are requested to read the following instructions and the terms and

conditions.

GENERAL MANAGER


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TERMS & CONDITIONS

1. SCOPE OF WORK

Assam Gramin Vikash Bank intends to carry out civil repairing and renovation work at Fancy Bazar branch of the bank. The estimate and schedule of quantities for the proposed renovation work are given in Annexure I

2. TERMS OF EXECUTION OF WORK Time is the essence of the contract. If the Contractor delay in the progress of work due to circumstances beyond their control, they shall have to apply in writing with proper justification for the delay to the Bank for extension of time of completion within 3 (three) days of such occurrence but before expiry of stipulated date of completion. The Bank on such application, may grant the extension of time, if they think it justified after proper enquiries. However, the findings of the Bank will be final and has to be abided by the Contractor. 3. Any extra work of the items not included in the Schedule scope of work with Bill of quantities will be done on extra item basis and the rate of payment for those extra item/items, if any, will be finalized mutually on the basis of the following in order of preference.

a) Rate should be obtained from current Assam PWD Schedule of Rates. b) Rates derived from similar items of work from Assam PWD Schedule of Rates. c) Analysis of rates as per prevailing market rates of labour and materials.

Necessary documents are to be furnished by the Contractor in support of their rates.

4. The Contractor shall be responsible for any injury that might occur to person/s and any damage that may cause towards any Company’s property during the course of execution of the work and they will be liable to make good the same at their cost. 5. The work should be carried out as per PWD specification and in accordance with the Indian Standard Code of Practice. The materials, which will be used in the work, should have prior approval of the Bank.

6. The Contractor shall have to comply with the provisions of all Labour Rules, Wages Act and 1948 Worker’s Compensation Act, whichever is applicable. 7. The Contractor shall have to provide everything necessary for proper execution of the work including labour, tools & tackles and stores etc.

8. The rates shall be quoted item wise at par/above/below on APWD (Building) for civil, sanitary & water supply works for the year 2015-16. The rates shall be inclusive of cost of materials, labour, royalty and other incidental charges, if any.

All items of work shall be executed according to the Assam PWD specification or as directed by the department and completed within the specified time.

9. TWO PART OFFER: The offer will be in two parts; Technical Offer and Commercial Offer. Both the parts must be submitted at the same time but in separate sealed covers, giving full particulars, addressed to the Bank , and duly super-scribed on each envelope as:

"Technical Offer for Civil Repairing and Renovation work of Fancy Bazar Branch of AGVB”

and "Commercial Offer for Civil Repairing and Renovation work of Fancy Bazar Branch of AGVB”

as the case may be within the last date and time as mentioned above. Separate envelopes to be put together in another large sealed envelope named as “TENDER FOR CIVIL REPAIRING AND RENOVATION WORK OF FANCY BAZAR BRANCH of AGVB”-


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Offers along with requisite /supporting documents need to be submitted on & within 18-07-2016; 2:00 PM to

the following:

The General Manager

Assam Gramin Vikash Bank, Head Office

G.S Road, Bhangagarh,

Guwahati- 781005 The EMD should be submitted in a separate envelope along with Technical bid 10. EARNEST MONEY DEPOSIT: Earnest Money Deposit of Rs.25000.00 (Rupees Twenty Five Thousand Only), in the form of a Demand Draft issued by a scheduled commercial Bank favouring Assam Gramin Vikash Bank, Payable at Guwahati must be submitted along with the technical bid. This amount will be forfeited if the vendor withdraws his bid during the period of bid validity or refuses to accept work order or having accepted the work order, fails to carry out his obligations mentioned therein. Bank Guarantee in lieu of Earnest Money Deposit will not be accepted. No interest will be payable on the Earnest Money Deposit amount. The Earnest Money Deposit must be submitted along with technical offer. In the event of non-submission of the Earnest Money Deposit, the proposal will be rejected. The Earnest Money Deposit will be refunded to the offerer only after the completion of the bid process. 11. EVALUATION PROCESS Technical Offers will be evaluated on the basis of compliance with eligibility criteria as mentioned above, technical specification, other terms and conditions stipulated in the tender. Commercial Offers of only those Vendors who qualify in the technical evaluation will be opened. The Bank reserves the right to reject an offer under any of the following circumstances: • If offer is incomplete and /or not accompanied by all stipulated documents. • If any of the terms and conditions stipulated in this document is not accepted • If any of the Eligibility criteria is not fulfilled. • If EMD is not deposited. • If required information with appropriate documents in support of the same is not submitted. • Replica of unpriced bill of materials (Indicative Price Bid) without indicating the price is not submitted. • In case of incorrect and invalid data submitted 12. NO COMMITMENT TO ACCEPT LOWEST OR ANY TENDER The Bank shall be under no obligation to accept the lowest or any other offer received in response to this tender and shall be entitled to reject any or all offers without assigning any reasons whatsoever. 13. PAYMENT TERMS

The following terms of payment shall be applicable to this contract.

i) Bank will not pay any advance.

ii) Payment shall be made after satisfactory completion of the work and against submission of the

following :

a) Firms/Contractors signed Financial invoice (IN DUPLICATE)

b) Completion/Satisfactory certificate from Branch Manager/Certified Engineer

Please note that Bidder’s Signed Financial Invoice, Work Completion Certificate duly signed by Branch Manager of Fancy Bazar branch should be submitted in original only while claiming payment in respect of orders placed.


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14. PERFORMANCE BANK GUARANTEE Successful vendor(s) should produce a Performance Bank Guarantee for a period of One year from a Scheduled Commercial Bank equal to 10% of the total cost of the work value. 15. COMPLETION DRAWING

Wherever applicable, the contractor shall have to submit with the final bill, detailed drawings showing the works completed in all respects. Such drawings shall consist of one original and four copies of the same .Unless such drawings are furnished and approved, payment for final bill will not be processed. 16. Tenderer should quote all inclusive prices including the liability of VAT/ Service Tax / Sales

Tax/Turnover Tax, labour cess etc. whether on the works contract as a whole or in respect of bought out

components used by the CONTRACTOR in execution of the CONTRACT. OWNER shall not be

responsible for any such liability of the CONTRACTOR in respect of this CONTRACT. 17. The CONTRACTOR, on or after award of the WORK shall name and depute a qualified

Engineer having sufficient experience in carrying out work of similar nature, to whom the equipment’s,

materials, if any, shall be issued and instructions for works given the CONTRACTOR shall also provide

to the satisfaction of the ENGINEER-INCHARGE sufficient and qualified staff to superintended the

execution of the WORK Competent sub-agents, foremen and leading hands including those specially

qualified be previous experience to supervise the type of work comprised in the CONTRACT in such

manner as will ensure work of the best quality, expeditious working.


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ANNEXURE-I (FINANCIAL BID)

BILL OF MATERIALS

FOR RENOVATION WORK OF FANCY BAZAR BRANCH OF AGVB

Item No. Description of Item

1 DISMANTLING & DEMOLISHING : Quantity Unit Rate (Rs.) Amount (Rs.)

1.01 Demolishing plain cement concrete/RCC including disposal of debris as directed for all levels.

8.00 cum

1.02

Demolishing brick work including stacking of serviceable materials and disposal of unserviceable materials as directed & specified for all levels.

6.00 cum

1.03

Demolishing plastering from wall/ RCC or PCC works without causing any damage upto any height including disposal of debris as directed and specified for all levels.

4.60 cum

1.04 Dismantling all types of ceiling, partition and wall lining and stacking the materials as directed and specified.

66.60 sqm

1.05

Dismantling and removing wooden and/ or glass partition wall without causing any damage to the walls/ cc works and necessary repairs to the edges as directed for all levels.

30.00 sqm

2 BRICK WORK :

2.01

Providing 112mm thick 1st class brick nogged wall in cement mortar proportion 1 : 4 embedded with protruding rod in column including racking out joints and curing complete as directed in super-structure above plinth and upto 1st floor level (protruding M.S. Rod / Tor steel will be measured and paid for separately).

38.00 sqm

3 CEMENT CONCRETE WORK :

3.01

Providing and laying plain / reinforced cement concrete work in different proportion including curing complete but excluding the cost of form work and reinforcement for reinforced cement concrete work (form work and reinforcement will be measured and paid separately) in :

(a) Grade M15 i.e. in proportion 1:2:4 (b)

3.70 cum

(c) Grade M20 i.e. in proportion 1:1.5:3 5.60 cum


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4 SHUTTERING :

4.01

Providing form working of ordinary timber planking so as to give rough finish including centring, shuttering & propping etc. Height of propping and centring below supporting floor to ceiling not exceeding 4.0 m and removal of the same for insitu reinforced cement concrete and plain cement work.

87.40 sqm

5 DOOR/WINDOW

5.01

Providing, fitting and fixing 40mm x 48mm wood reinforced PVC chowkhats fixed to the columns / stiffeners / walls with necessary holdfast / sleeves etc. as specified and directed at all levels.

15.00 Rm.

5.02

FRP PANNELED DOOR Supplying & fixing of factory made 30mm thick Fibreglass Reinforced Plastic (FRP) panelled door shutter of required colour of FIBREWAYS made with fire retardant grade unsatured polyester resin, moulded to 3mm thick FRP laminate for forming hollow rails and styles, with wooden frame and suitable blocks of seasoned wood inside at required places for fixing of fittings, cast monolithically with 5mm thick FRP laminate for panels and conforming to IS:14856-2000 including fixing to frames complete as per direction of Engineer-in charge.

4.43 sqm

6 PLASTERING :

6.01

15mm thick cement plaster in cement mortar 1:4 in single coat on rough side of single or half brick wall for external wall plastering upto 1st floor including arises, internal rounded angles, not exceeding 80mm in girth and finished even and smooth including curing complete as directed and specified.

208.00 sqm

6.02

15mm thick cement plaster in cement mortar 1:4 in single coat on fair side of single or half brick / concrete walls for interior plastering up to 1st floor including arises, internal rounded angles not exceeding 80mm in grith and finished even and smooth, including curing complete as directed.

246.00 sqm

7 PAINTING:

7.01

Removing white or colour wash by steel wire brushing and / or scrapping, sand papering and preparing the wall surface smooth including necessary repairs to scratches complete as directed and specified.

456.00 sqm


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7.02

Wall painting (two coats) with plastic emulsion paint of approved brand and manufacture on old wall surface to give an even shade after thoroughly brushing the surface free from all dirt, dust and filling knots, cracks etc.

456.00 sqm

7.03

Removing old paint or polish from wood/wood base surfaces with paint remover of approved brand and manufacture and making the surface even as directed.

84.00 sqm

7.04

Painting two coats (excluding priming coat) on old wood and wood based surfaces with "Butterfly /Umbrella /King " brand general purpose enamel paint to give an even shade including cleaning the surfaces of dirt, dust and other foreign materials, sand papering and knotting .

84.00 sqm

7.05

Applying priming coat over new steel and other metal surface over 10 cm in width / girth after and including preparing the surface by thoroughly cleaning oil, grease, dirt and other foreign matter, and scoured with wire brushes, fine steels, wood scrapers and sand papers, with ready mixed "red-lead" primer.

160.00 sqm

7.06

Painting two coats (excluding priming coat) on new steel and other metal surfaces with "Butterfly / Umbrella / King " brand general purpose enamel paint to give an even shade including cleaning the surfaces of dirt, dust & other foreign matter for surfaces over 10 cm in with or girth enamel paint.

90.00 sqm

8 STEEL WORKS :

8.01

Supplying, fitting & fixing in position reinforcement bars conforming to relevant I.S. code for R.C.C. work / R.B. Walling including straightening, cleaning, cutting & bending to proper shape and length as per details and binding with 20G annealed black wire, supported with proper blocks supports, chairs, spacers etc. completed as directed.

8.40 qntl.

(a) TATA TISCON Bars

8.02

Providing and fixing in position collapsible M. S. shutters with vertical channels 20 mm x 10 mm x 2 mm braced with flat iron diagonals 20 mm x 5 mm size with top and bottom rails of T-iron 40mm x 40mm x 6 mm with 38 mm diameter steel pulleys complete with bolts and nuts, stoppers, handles locking arrangements, including applying a priming coat of red lead paint, as directed and specified.

4.00 sqm


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9 SANITATION & PLUMBING WORKS :

9.01

Providing, fitting and fixing Parryware make Vitreous china wall hang water closet with seat and lead, cp brass hinges and rubber buffers and others as required

2.00 each

9.02

Providing, fitting and fixing PVC flushing cistern with all internal fittings including fitting and fixing standard size CP flush pipe, union clamps etc. as directed by Parrywara make.

2.00 each

9.03

Providing, fitting and fixing Parryware make Vitreous china flat back type lipped front urinal basin with automatic flushing cistern with necessary fixtures and finished good as required.

1.00 each

9.04

Providing, fitting and fixing Parryware make Vitreous china flat back type lipped front urinal basin with automatic flushing cistern with necessary fixtures and finished good as required. Standard flush pipe with necessary fixtures and finished good.

1.00 each

9.05

Providing, fitting and fixing Parryware make Vitreous china wash basin with CI/ MS brackets, C.P. brass chain with plug PVC waste pipe with necessary fixtures and finished good.

4.00 each

9.06

Providing, fitting and fixing Parryware make stainless steel Kitchen Sink with CI/ MS brackets, C.P. brass chain with rubber plug, PVC waste pipe etc. complete.

1.00 each

9.07 Providing, fitting and fixing Jaquar make CP soap tray complete as directed and specified.

4.00 each

9.08 Providing, fitting & fixing Jaquar make Chrome Plated towel ring complete as directed and specified.

3.00 each

9.09 Providing, fitting & fixing Jaquar make Chrome Plated bottle trap complete as directed and specified.

2.00 each

9.10

Providing, fitting and fixing PVC pipes of 6kg/sq.cm or other ISI approved including joining & fixing as necessary complete as directed and specified.

a) 50 mm dia of Medium Type 84.00 RM

b) 40 mm dia of Medium Type 62.00 RM

9.11

Providing, fitting and fixing uPVC pipes with all necessary fittings such as bend, tee, elbow, reducer, nipple, plug etc. as directed and specified.

a) 25 mm dia of Medium Type 54.00 RM

b) 15 mm dia of Medium Type 40.00 RM

9.12

Providing, fitting and fixing PVC bends of 6kg/sq.cm or other ISI approved including joining & fixing as necessary complete as directed and specified.

a) 50 mm dia of Medium Type 8.00 each


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9.13

Providing, fitting & fixing PVC plain single tee of Supreme or other ISI approved including joining & fixing as necessary and complete as directed and specified.

a) 50 mm dia of Medium Type 14.00 each

9.14 Supplying, fitting & fixing Jaquar make C. P. bib cock 15mm dia complete as directed and specified.

5.00 each

9.15 Supplying, fitting & fixing Jaquar make CP stop cock 15mm dia complete as directed and specified.

5.00 each

Add for contingencies @ 3% of total value Rs.

GRAND TOTAL

GRAND TOTAL(In Round Figure)

Authorized Signature on behalf of the Bidder with full Name.


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Annexure II (Letter to the Bank on the vendor's letterhead) The General Manager Assam Gramin Vikash Bank, Head Office,G S Road, Bhangagarh, Guwahati-781005 (Assam) Dear Sir,

Sub: Your Tender Enquiry for Civil Repairing and Renovation works for Fancy Bazar Branch

With reference to the above Tender Enquiry,we have inspected the site and having examined and understood the instructions, terms and conditions forming part of the Tender Enquiry, we hereby enclose our offer as detailed in your above referred Tender Enquiry.

We undertake if our tender is accepted, to commence the works and complete the same within the time stipulated in the Appendix.

We agree to abide by this tender for a period specified in the Tender Notice. It shall remain binding on us and may be accepted at any time before the expiry of that period and / or before the expiry of any further period extended by mutual consent. We hereby undertake to provide Performance Bank Guarantee equivalent to 10% of the value of the Invoice amount with a validity period of One years which may be renewable for a further period as per requirement. We understand that the Bank is not bound to accept the offer either in part or in full and that the Bank has right to reject the offer in full or in part without assigning any reasons whatsoever. We enclose Demand Draft for Rs. 25000.00 favouring Assam Gramin Vikash Bank and payable at Guwahati, towards Earnest Money Deposit, details of the same are as under: • Demand Draft No. : • Date of Demand Draft: • Name of Issuing Bank :

Yours faithfully,

Authorised Signatories (Name & Designation, seal of the firm)


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ANNEXURE – III

Particulars of Firm/Contractor

Sr No Particulars

A Firm/Contractor Profile

1. Name of the Firm/Contractor

2. Constitution

3. Date of Establishment/Incorporation

4. Address

Registered Office

Corporate Office

5. Telephone No

FAX No

E-mail Address

Website

6. Turnover of the FIRm/Contracyor

2013-2014

2014-2015

2015-2016

7. Domestic Customer Name

Signature of the Authorised Signatory with date & seal


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ANNEXURE – IV

(Completion Certificate)

To The General Manager Assam Gramin Vikash Bank, Head Office Dear Sir, Reg: Completion of Civil Repairing and Renovation work of Fancy Bazar Branch of the Bank

This is hereby certified that M/S …………………………………………………………………………….has

completed the Civil Repairing and Renovation work at this branch as per terms and specification of

Work/Supply Order No……………………………………………………………………………. dated

……………………………..

We recommend for release of payment amounting to …………......……………. (

) only to vendor.

Yours faithfully, Branch Manager (Signature with seal) Date:-


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BANK GUARANTEE FORMAT FOR EARNEST MONEY DEPOSIT

To

WHEREAS ______________________________( Name of bidder ) (hereinafter called "the bidder " has submitted its RFP dated _______________________ (Date) for the execution of (Name of Contract)___________________(hereinafter called "the RFP") in favour of Assam Gramin Vikash Bank hereinafter called the " Employer ";

KNOW ALL MEN by these presents that we, ___________ Bank, a body corporate constituted under the Banking Companies (Acquisition & Transfer of Undertakings) Act, 1970 having its Head Office at ________________________ amongst others a branch at ________________ (hereinafter called "the Bank" are bound unto the employer for the sum of Rs________________ (Rupees___________________________________________only) for which payment well and truly to be made to the said Employer, the Bank binds itself, its successors and assigns by these presents;

THE CONDITIONS of this obligation are:

(a) If the bidder withdraws its RFP during the period of RFP validity specified in the RFP or

(b) If the bidder having been notified of the acceptance of his RFP by the Employer during the

period of RFP validity-

(i) Fails or refuses to execute the Agreement, if required or

(ii) Fails or refuses to furnish the performance security or security Deposit, in accordance with

clause 9 of Terms and Conditions of this RFP.

We undertake to pay to the Employer up to the above amount upon receipt of his first written demand without the Employer having to substantiate his demand, provided that in his demand the Employer will note that the amount claimed by him is due to him owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

Notwithstanding anything contained herein,

1) Our liability under this Bank guarantee shall not exceed Rs________________(Rupees_______________________________ ____________only)

2) The bank Guarantee is valid upto __________ and

3) We are liable to pay the guaranteed amount or any part therof under this Bank

guarantee only and only if you serve upon us a written claim or demand on or

before _____________( mention period of the Guarantee as found under

clause (ii) above plus claim period)

Dated _________________day of ________________________20____

SIGNATURE OF THE BANK

ASSAM GRAMIN VIKASH BANK FOR...Assam Gramin Vikash Bank, a premier Regional Rural Bank of Assam...

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