Arts Committee Agenda - CRD

ARTS COMMITTEE Notice of Meeting on Wednesday, March 9, 2016 at 4:30 p.m.

Meeting Room 107, 625 Fisgard Street, Victoria, BC

C. Plant (Chair) M. Brame B. Fallot K. Kahakauwila J. Loveday T. Ney K. Roessingh D. Screech B. Desjardins (Board Chair, ex-officio)

AGENDA 1. Approval of Agenda 2. Minutes:

2.1 Draft Minutes of the February 2, 2016 Arts Advisory Council

Recommendation: That the Arts Advisory Council minutes of February 2, 2016 be received for information.

2.2 Adoption of the Minutes of the February 10, 2016 Arts Committee

Recommendation: That the Arts Committee minutes of February 10, 2016 be adopted.

3. Chair’s Remarks 4. Arts Advisory Council Chair’s Remarks

5. Presentations / Delegations 6. Committee Business:

6.1 January 2016 Project Grant Recommendations

Recommendation: To approve the January 2016 Project Grant recommendations as presented.

6.2 February 2016 IDEA Grant Recommendations

Recommendation: To approve the February 2016 IDEA Grant recommendations as presented.

Additional Circulation: J. Lam D. Lokken R. Lapham R. Sharma P. Fleck R. Nicholson G. Andrews

Additional Circulation: J. Lam D. Lokken R. Lapham R. Sharma M. Sing P. Sullivan A. Boyd

To ensure quorum, please advise Allison Boyd 250.360.3009 or [email protected] if you cannot attend.

mailto:[email protected]

6.3 Governance Recommendations Recommendations:

1. In the Operating Grant Guidelines under “General Eligibility Requirements”

change the specified wording in bullet five to read "Voting members of the Board must not receive remuneration of any kind from the applicant organization”.

2. In the Operating Grant Guidelines under “Ineligible Organizations and Activities”,

change the specified wording in paragraph three to read “An arts training organization may be eligible for funding for its public programming that is not related to the fulfilment of curriculum requirements or other educational activities”.

3. In the Operating Grant Guidelines under “Financial Statement Requirements”

remove requirement “d” and change requirement “c” to read “Financial Statements with an attached Notice to Reader for the most recently completed fiscal year, where their total budget is less than $300,000”; and, apply this change to the financial statement requirements for all Arts Service funding programs.

6.4 Arts Service Contribution Levels Update and Discussion

7. Correspondence: - January 31, 2016 Paul Boughen, President West Coast Children’s Choral Society - February 23, 2016 David Geiss, Executive Director, CineVic Recommendation: That the correspondence be received for information.

8. New Business 9. Motion to Close the Meeting: Recommendation: That the Committee close the meeting in accordance with the Community Charter, Part 4, Division 3, 90 (1) (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district. 10. Adjournment

Next meeting: April 13, 2016 at 4:30 p.m. Meeting Room 107

To ensure quorum, please advise Allison Boyd 250.360.3009 or [email protected] if you cannot attend.

mailto:[email protected]

DRAFT Minutes of a meeting of the Arts Advisory Council Tuesday, February 2, 2016, 5pm in Room 107, 625 Fisgard Street, Victoria, BC PRESENT: Members - L. Abram, A. Carson, S. Ives, R. Nicholson, M. Sing (Chair), P. Sullivan, D. Thorpe, R.

Thompson Regrets - J. Carson, A. Ippersiel Staff - J. Lam (Manager), H. Heywood (Recording Secretary) M. Sing called the meeting to order at 5:00 p.m.

1. Approval of Agenda MOVED by R. Nicholson, SECONDED by D. Thorpe, that the agenda be approved as distributed.

CARRIED 2. Adoption and Receipt of Minutes

3.1 Adoption: 05/01/2016 Arts Advisory Council Minutes

MOVED by R. Thompson, SECONDED by S. Ives that the Minutes of the CRD Arts Advisory Council meeting, held on January 5, 2016, be adopted as amended.

CARRIED 3.2 Receipt: 13/01/2016 Arts Committee Minutes

MOVED by P. Sullivan, SECONDED by D. Thorpe, that the Minutes of the CRD Arts Committee meeting, held on January 13, 2016 be received for information.

CARRIED

3. ABC’S (Activity By Council Summary) A list of events attended by AAC members was distributed and reviewed for information.

4. Chair’s Report No Report

5. Protocol for Council Discussions Chair Sing reviewed Robert’s rules as they pertain to council discussions and protocol for ensuring all members have an opportunity to speak to an issue.

6. Operating Grant Interviews as part of the Adjudication Process

Chair Sing reviewed the steps leading up to the question of whether or not to retain the interview as part of the operating grant adjudication. She noted members had submitted and reviewed pros and cons and general comments, which were circulated prior to the meeting. Chair Sing asked if any members had anything new to add to the discussion and there being no new information, it was, MOVED by S. Ives, SECONDED by P. Sullivan, to eliminate the interview as part of the operating grant adjudication process.

CARRIED R. Thompson, A. Carson OPPOSED

L. Abram ABSTAINED

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CRD Arts Advisory Council Minutes February 2, 2016 2

7. Working Group to Recommend Governance Best Practices for Applicant Organizations P. Sullivan reviewed past discussions regarding governance issues in relation to the operating grant application and a discussion followed. L. Abram, S. Ives, and P. Sullivan will form a sub-committee to discuss these issues further and bring forward recommendations at a future AAC meeting.

8. Final versions of Project & IDEA Grant RANC

After the January AAC meeting, feedback was received from members and incorporated in the proposed final versions of the Project and IDEA grant RANC, previously distributed. The project grant RANC was used in the January adjudication and it was agreed the proposed IDEA grant RANC should be used for the February IDEA grant adjudication. Based on this trial, any further changes will be incorporated for the next grant deadlines.

9. Correspondence: None

10. New Business

In response to a question, J. Lam reviewed the process for appointments to CRD Standing Committees. Members were advised Saanich Councilor C. Plant is the new Arts Committee Chair. The AAC briefly discussed a number of topics that may arise in relation to the CRD Arts Strategic Plan. In response to a question, J. Lam advised members that new AAC members would likely attend their first official meeting in April.

Adjournment MOVED by R. Thompson that the meeting be adjourned. CARRIED The next regular meeting is Tuesday, March 1, 2016. _______________________________ CHAIR

4

CRD Arts Advisory Council Minutes February 2, 2016 3 Arts Advisory Council Meeting – Tuesday, February 2, 2016 - ABC’S (Activities by Council Summary) AAC members recently attended the following events in the region: Dales Gallery: Abstract Four Paintings Dance Days: Meredith Kalaman: Femmes Fatales Victoria Symphony: Legacy Concert – Nezet-Seguin Returns; Night at the Oscars The Vic Theatre - Spotlight Art Gallery of Greater Victoria

- The Fire is Just Starting: Klewetua, Rod Sayers and Emily Luce - SOSAKU HANGA: Japan’s Creative Print Movement - WATER+PIGMENT+PAPER: Experiments in Watercolour from the AGGV Collection

Community Arts Council of Greater Victoria (Arts Centre at Cedar Hill):

- Main Gallery: Insert Here: Textile Paintings Inspired by Structure Susan Purney Mark - Café Gallery: Works by Jacques Berger

St. Michaels University School - Large Ensembles Concert (Senior Choir, String orchestra, Full orchestra, Junior Concert Band and Senior Concert Band) As well as events outside the region: Vancouver Art Gallery: Embracing Canada: Landscapers from Krieghof to the Group of Seven The Conceptual Design of the new Vancouver Art Gallery The Gund Collection – Contemporary and Historical Art from the Pacific Northwest Coast Next: A Series of Artist Projects from the Pacific Rim, Christos Dikeakos

5

Capital Regional District 625 Fisgard Street Victoria, BC V8W 1R7

Meeting Minutes Arts Committee Wednesday, February 10, 2016 4:30 p.m. Room 107

PRESENT: Committee Members: C. Plant (Chair), O. Liberchuk (for M. Brame), B. Fallot, J. Loveday (4:34), T. Ney (4:40), K. Roessingh, D. Screech, K. Kahakauwila

Regrets: Member M. Brame Guests: M. Sing, Chair and P. Sullivan, Funding Chair, Arts Advisory Council Staff: J. Lam, Manager, Arts Development; A. Boyd, Senior Administrative

Secretary (recorder)

Chair Plant called the meeting to order at 4:30 p.m. 1. Approval of Agenda Chair Plant requested under new business, that staff provide an update on the Strategic Plan Request for Proposal process.

MOVED by Member K. Kahakauwila, SECONDED by Member K. Roessingh, That the agenda be approved as amended. CARRIED

2. Minutes

2.1 Draft Minutes of the January 5, 2016 Arts Advisory Council

MOVED by Member K. Roessingh, SECONDED by Member K. Kahakauwila, That the draft Arts Advisory Council minutes of January 5, 2016 be received for information. CARRIED

2.2 Minutes of the January 13, 2016 Arts Committee It was noted that item 5.0 2016 Operating Grant Recommendation, paragraph four, should read “P. Sullivan provided additional comments, noting that the Art Advisory Council had a clear and fulsome discussion on every application and on the decision of what level of funding to recommend for each.”

MOVED by Member K. Roessingh, SECONDED by Alternate Member O. Liberchuk, That the Arts Committee minutes of January 13, 2016 be adopted as amended. CARRIED

6

Arts Committee Meeting Minutes February 10, 2016 3. Chair’s Report Chair Plant welcomed alternate Member O. Liberchuk from Township of Esquimalt. He thanked staff for including the Arts Advisory Council activities, and extended congratulations to the Arts Advisory Council Chair and Funding Chair on their recent acclamations. Chair Plant noted the discussions to take place during other agenda items and the background information provided. He welcomed committee members to bring forward items for future agendas. Member J. Loveday entered the meeting at 4:34 p.m. 4. Arts Advisory Council Chair’s Report Chair Sing noted that at the January meeting Council confirmed the removal of the interview component from the operating grant adjudication process. It was noted that this is within the Advisory Council’s authority to act as an arm’s length adjudicating body for the Arts Development Funding Programs. She also noted that there are up to four vacancies on the Arts Advisory Council. Applications were closed at the end of January and telephone interviews are currently underway with the applicants. 5. Presentations / Delegations

There were no presentations or delegations. 6. Committee Business:

6.1 Background - Non-group 1 participation in the Arts Service

J. Lam reviewed his report summarizing the funding structure and contribution history of non-group 1 participants. Member T. Ney entered the meeting at 4:40 p.m. Discussion ensued on the following:

• the history of the current 2-tiered funding structure • issues related to adopting changes to non-group 1 participation • the likelihood of current non-group 1 members transitioning to group 1 and potential models

for doing so • the process for amending the Arts Service establishing bylaw and current participation levels • quantitative vs qualitative benefits of the arts accruing to the region • the incentives for non-contributing municipalities to participate • the availability of audience statistics by municipality (via postal code)

Staff, responding to a question, noted it would be difficult for many organizations to provide detailed statistics on audience distribution based on municipal residency, and that the most reliable proxy of this type of information has been from organizations with ticket box offices.

Capital Regional District – Arts Committee

7

Arts Committee Meeting Minutes February 10, 2016 Member K. Kahakauwila and Member K. Roessingh agreed to consult their respective Councils on transitioning to full group 1 participation in a series of increments over 5 years. Members will report back at the next Committee meeting. Member B. Fallot agreed to consult with her Council on becoming a 30% contributor in increments over three years, and following that, to become a group 1 participant in a series of increments over 5 years.

MOVED by Member J. Loveday, SECONDED by Member K. Kahakauwila, That staff report back with estimates on the level of funding that would result from group 1 participation for each of the five non-participating municipalities (Colwood, Langford, N. Saanich, C. Saanich and Sooke). CARRIED

MOVED by Member K. Roessingh, SECONDED by Member J. Loveday, That the Arts Committee receive the report, Non-group 1 participation in the Arts Service, for information. CARRIED

6.2 Previous strategic planning initiatives – Summary Reports

6.2.1 2001 Regional Arts Strategic Plan Implementation Summary Report 6.2.2 2009-2012 Strategic Priorities Work Plan Summary Table 6.2.3 Staff Report: Results of 2012-2014 Work Plan 6.2.4 2012-2014 Strategic Priorities Work Plan Summary Table

J. Lam summarized previously circulated reports on past planning activities and outcomes.

MOVED by Member K. Kahakauwila, SECONDED by Member D. Screech, That the Arts Committee receive the summary reports on previous planning initiatives

for information. CARRIED

6.3 Approaching non-contributing municipalities (verbal)

Chair Plant noted that he has had some informal discussions with N. Saanich and Colwood, and that they are open to having a meeting regarding participation in the Arts Service. He also noted that he intends to approach Sooke, Colwood, Langford, and Central Saanich, but would not do so until Arts Committee discussions on participation levels are complete. It was suggested that the ideal state would be to achieve full participation from each municipality in the region and that Committee Members should continue to have informal discussion on this matter with colleagues and counterparts. It was suggested to have the amended bylaw approved in July or August and then have a plan to approach and present to non-contributing municipalities. 7. Correspondence:

No correspondence. 8. New Business


8

Arts Committee Meeting Minutes February 10, 2016

Staff Update: Strategic Plan Request for Proposal (RFP) J. Lam provided a verbal update on the RFP for an Arts Plan consultant noting the Scope of Services had been finalized and the document is being reviewed by other staff in preparation for posting. It was noted that a sub-group of the Arts Committee or designates would review the applicants coming forward as a result of the RFP.

9. Adjournment

MOVED by Member D. Screech, SECONDED by Member K. Kahakauwila, That the meeting adjourn at 5:36 p.m. CARRIED

___________________________________ CHAIR ___________________________________ RECORDER


9

REPORT TO THE ARTS COMMITTEE MEETING OF WEDNESDAY, MARCH 9, 2016

SUBJECT Project Grant Recommendations from the January 2016 deadline ISSUE Approval of Arts Advisory Council recommendations for January 2016 Project Grants BACKGROUND Project grants support established or emerging arts organizations working on a project-to-project basis or producing one-time, unique or developmental opportunities and events, including recurring events. Twenty-three applications were received by the January 2016 Project Grant deadline. Two organizations were new applicants to the program. An Adjudication Committee assessed the applications and provided their recommendations to the Arts Advisory Council at their March2 2016 meeting. The recommendations were ratified for forwarding to the Arts Committee for consideration and approval. Applications were assessed according to the RANC evaluation matrix, assessing each organization in five areas: contribution to the development of artists, the art form or organizational capacity, past success, the capacity of personnel, appropriateness of budget and impact on the community. Final Reports from previously funded projects were also reviewed when applicable. The evaluation matrix provides an indication of which organizations meet the basic requirements for funding under the program. Those organizations meeting the basic requirements for support were discussed in further detail to determine an appropriate level of funding taking into account the nature of the proposal, resources available to the organization, and available funding. Organizations falling below the minimum level were examined more deeply to determine if there were mitigating circumstances that would justify support. Two proposals in this cohort were determined to be unsupportable under the program. $161,275 in requests was received on cash budgets totaling $1,077,598. The Arts Advisory Council recommends support of 21 proposals to a total of $93,675. Two proposals are not recommended for support. ALTERNATIVES

1. To approve the January 2016 Project Grant recommendations as presented.

2. To make amendments to the recommendations and approve as amended.

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Arts Committee – March 9, 2016 Project Grant Recommendations from the January 2016 deadline 2 IMPLICATIONS Ratification of the recommendations as presented will disburse $93,675 of the 2016 Project Grant budget leaving $90,575 available for the final Project Grant deadline in May. CONCLUSION Twenty-three applications were received, 21 are recommended for funding, for a total of $93,675. Two applications are not recommended for support. RECOMMENDATION(S) That the Arts Committee approve the January 2016 Project Grant recommendations as presented.

James Lam, Manager CRD Arts Development Service Attachments: Appendix A: Project Grants Jan 2016 - Committee Report

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PROJECT GRANTS Jan 2016 - Committee Report

May 2011, $4000; Jan 2012, $4000; Jan 2013, $10,000; May 2014, $5000; Jan 2015, $5000

The BC Accordion Society was founded in 2010. Their mandate is to promote the accordion throughconcerts, workshops, master classes and competitions. The Society programs the Victoria Accordion Festivaland created the BC Accordion Orchestra.

The Society is a member for CIA, (Confederation Internationale des Accordeonistes), and represents Canadain international, accordian-based activities such as the Coupe Mondiale Accordion Competition and CIAAnnual Congress. In August 2013, the Society hosted the world's biggest accordion event, the CoupeMondiale, the first time this event occurred in Canada.

Organization Description

Previous Funding:

Project Description10th Victoria International Accordion Festival is being held on July 26-31, 2016. It will be our first bigAnniversary and of course we are preparing an amazing program. We have invited numerous fantasticsoloists and ensembles who have made a particularly strong impression on our audience in the past nineyears. We will also introduce to our audience some great performers from Europe, South America and SouthAfrica, and alongside other acts from North America, Asia and Australia/New Zealand, our audience willhave a chance to enjoy performers from six continents, for the first time.We will offer more than 20 different events for the expected audience of more than 20,000, with fewhundreds coming from other provinces, countries, continents.Most of our events will be free for the audience (concerts in the squares and parks, Accordion Parade,international competition, Accordion Museum, Accordion History lectures etc, free accordion lessons) but wewill also have several ticketed concerts. Over the years we have "experimented" with the festival conceptand we figured out that the mix of free and ticketed events works the best for our festival.During the festival, we will recognize some individuals and organizations who helped our festival "survive"the past decade.

Comments on the Recommendation

BC Accordion Society

Start Date:July 29, 2010Society reg: S-57003

Project: 10th Victoria International AccordionFestivalJuly 25

The committee compared the most recent final report to the current proposal and noted unrealisticprojections. The most recently completed project was budgeted at $100,000 but the actual project came inunder $25,000. They also noted that 25% of the projected budget was for competition awards and trophiesand other expenses not funded by project grants. The recommendation of $2500 is equivalent to the samepercentage of the request funded last year.

10,000

REQUEST

10.0

REQas %

of Cash& in-kind

Grant as%

of CashRev.

2.5

REQas %

ofCash

rev.

10.0100,000

Rev(Cashonly)

2,500

GrantRecm'd

12


May 2015, $5000 (AC discretionary)

BBRT began in 2009 with a 3 play summer season at the McPherson Playhouse under an agreement inwhich the company paid only hard costs (rental was provided in-kind as part of an effort by the theatre to filldark nights in the summer). The season expanded to 4 plays in 2012. In 2013 a patron purchased the RoxyTheatre and provided the venue to the company under very favourable conditions. BBRT moved operationstothe Roxy, anticipating lower costs while undertaking renovations.

Despite anticipated lower costs, the organization accumulated a large deficit and a large debt load farexceeding revenues. This coupled with changes to programming resulted in the removal of operating supportin the 2015 funding year and the organization was directed to project funding. It is generally acknowledgedthat the productions are of high quality. The company continues to struggle with attracting sufficient audiencenumbers and currently is focussed on generating additional revenues through venues rentals and fundraisingwhile at the same time presenting a reduced three play summer season.


Previous Funding:

Project Description'A Long Day's Journey Into Night' by Eugene O'Neill is widely considered to be the greatest American play ofthe 20th century. Created by the key members of the creative team and cast responsible for BBRT'spremiere season's landmark, award winning presentation of 'Death of a Salesman', this production will seethe reuniting of two of Canada's most respected senior actors (David Ferry and Kyra Harper) with BBRTcore members (Jacob Richmond, Elliott Loran, director Brian Richmond and set and costume designerPatrick Du Wars) as well as emerging artists yet to be chosen from the CRD area. Designed to further theartistic reputation of BBRT as one of Canada's most significant 'producers of classic Americandrama' (Toronto Star). 'A Long Day's Journey Into Night' is seen as the newest installment from a companythat is committed to producing landmark productions of the great plays from the past.

The audiences for BBRT productions are people who share a keen appetite to experience those plays thatthey know of by reputation but have not had the opportunity to view. Seldom produced by professionaltheatre companies. 'Long Day's Journey' is just such a play. Although lauded internationally since it'spremiere in 1956 (and securing a posthumous Pulitzer prize for its author), it is seldom produced byprofessional or community theatres due to its running time of approximately 3 3/4 hours. (Because ofBBRT's belief in producing 'text first' productions that stay entirely faithful to the original intent of landmarkplays, the curtain time for this production to 7pm and 1pm instead of its normal start times of 8pm and 2pmso that audiences can experience the full power of O'Neill's monumental vision.) Due to the plays'undeniable stature, it seems to be the perfect opening salvo in BBRT's return to a season of classic summertheatre.


Blue Bridge Repertory Theatre

Start Date:6/25/2008Society reg: S-53845

Project: A Long Day's Journey into Night

May 12

This organization's precarious financial situation, including a significant accumulated deficit, short and longterm debt, and resultant fundamental changes to its program structure, resulted in its being removed from theoperating fund as of 2015. The organization has yet to provide proof of significant improvement in theseareas for the long term however the proposal shows good congruity between the organizational mandate, theproposed activities, and the projected production outcomes and is recommended for project support.

15,000

REQUEST

19.8

REQas %

of Cash& in-kind

Grant as%

of CashRev.

13.2

REQas %

ofCash

rev.

19.875,710

Rev(Cashonly)

10,000

GrantRecm'd

13


May 2012, $8,000; May 2013, $7,000; Jan 2015, $8000

The first "Bounce Dance Cabaret" performance in 2009 was an offshoot project of triPOD dance collective. InNovember 2011 they became the "Bounce Performance Works Society." Their mandate is to create andperform original theatrical productions, adapt existing texts, and to make use of the forms of dance, theatre,music, poetry, visual art and other art forms in multidisciplinary productions.

Bounce received Dance Victoria's inaugural Crystal Award in 2010 for Best New Initiative and was alsonominated for an M Award. Since February 2009, they have produced thirteen events. Their main event isthe Bounce Dance Cabaret that has taken place at the Victoria Event Centre since February 2009.


Previous Funding:

Project DescriptionOur project is a multi-generational dance-theatre production called Icarus. The title reflects the multi-generational aspect of the Greek myth, and the visual imagery of movement and flight. The project engagesyouth, emerging artists, established artists, and senior artists. We are particularly excited about thisproduction because of the age range of people involved. In dance and movement based work, it is rare tosee a range of ages represented by performers. Four fifteen minute dance theatre works will be created andpresented at Dance Victoria's Performance Lab on April 30, 2016. Each cast will include a senior artist,established artist, and member of youth from our community. Each work will be based on an original scriptby a local writer. This script may contain some text, or it may be more of a movement outline. The movementwill be choreographed by the dancers in the piece and a director will oversee each work. The senior andestablished artists will be local professionals in theatre and dance and the youth will be invited from anetwork of home schoolers, dance studios, and artist's children. Although many of us have worked with andtaught children, this will be a new undertaking for Bounce Performance Works, and we will follow health andsafety standards with the children, and will provide drinks, snacks, and breaks for them. While each work willhave a different director, there will be one director who oversees the entire evening of work. This person willweave together the performance into an impactful night of entertainment. There will be a lighting designer,costume designer, and sound designer who designs all of the works. The designers will work closely with thedirector who oversees the entire show.


Bounce Performance Works Society


Project: Icarus

April 30

This organization has demonstrated an ability to produce new and interesting work in the dance genre. Itattracts a wide range of diversity in terms of audience. The projected budget is similar in size and scope to itsmost recently completed Project. As such, the recommended level of support of $8000 is the same as thatgiven previously.

14,000

REQUEST

23.7

REQas %

of Cash& in-kind

Grant as%

of CashRev.

16.3

REQas %

ofCash

rev.

28.649,000

Rev(Cashonly)

8,000

GrantRecm'd

14


Jan 2008, $4,000; Jan 2009, $4,000; Jan 2010, $3000; Jan 2011, $4,000; Jan 2012, $2,000; Jan2013, $2000; Jan 2014, $3000; Jan 2015, $4000

CapriCCio Vocal Ensemble is a 35-45 member mixed-voice choir based in Victoria, BC formed in 1989 bydirector Michael Gormley. The choir presents choral music of many styles, performing works from the 15thcentury to today's composers with an emphasis on earlier music.

CapriCCio regularly performs major choral works like Bach's B Minor Mass and Handel's Messiah, as part ofa repertoire that includes songs and major works from all eras. CapriCCio also presents "theme" concerts,such as its annual Remembrance Day concert, a concert for St. Patrick's Day of Irish folksongs, and "Musicof the Sea" which featured Canadian composer Scott Macmillan's Celtic Mass for the Sea and an annualChristmas concert.


Previous Funding:

Project DescriptionEach year we select major works from the repertoire to conclude our season, striving to visit each of thegreat epochs from Baroque to Classical and Romantic over time, while still maintaining variety and diversity.This year, we have chosen to present Franz Joseph Haydn's masterpiece The Creation (German: DieSchtipfung). An immensely powerful, large-scale musical work, The Creation depicts the creation of theworld as described in the Book of Genesis and John Milton's "Paradise Lost". It is scored for choir,orchestra, and soprano, tenor and bass soloists (the soloists representing the archangels Gabriel, Uriel, andRaphael, in Part Ill Adam and Eve).

Haydn composed this work in 1797 and 1798, the longest he had ever spent on a single composition;explaining this, he wrote "I spent much time over it because I expect it to last for a long time." It is indeed ourprivilege to perform this great work in May 2016, at a time when Climate Change is one of our major socio-political concerns. Apart from its biblical and literary sources, The Creation is a remarkable celebration of ourEarth and its magnificence.

This work was published bilingually in English and German in 1800; respecting the composer's preferencethat the English version be sung in English-speaking countries, we will perform in English. We will presentthis concert in the acoustically-ideal setting of Christ Church Cathedral, enabling the choir, orchestra andsoloists to demonstrate their expertise and attention to the specific style unique to Haydn, and providing ouraudience with an inspiring and unforgettable experience.


CapriCCio Vocal Ensemble

Start Date:October 15, 1990Society reg: S-0026733

Project: Haydn's 'The Creation'

May 27

This organization's proposal is recommended for support. The recommendation of $2000 is made in light ofunrestricted cash assets which should enable the organization to contribute a more significant portion ofresources than that reflected in its application.

4,000

REQUEST

17.0

REQas %

of Cash& in-kind

Grant as%

of CashRev.

8.5

REQas %

ofCash

rev.

17.023,517

Rev(Cashonly)

2,000

GrantRecm'd

15


Jan 2002, $750; Jan 2003, $2400, Jan 2004, $1800; Jan 2005, $1850; Jan 2006, $1685; Jan 2007,$2200; Jan 2008, $3000; Jan 2009, $1,980; Jan 2010, $2800; Jan 2011, $2,400; Jan 2012, $1500;Jan 2013, $2500; Jan 2014, $2000; Jan 2015, $2700

Founded in 1987, Eine Kleine Summer Music is Victoria's longest established summer classical music event.The annual series of concerts, 4-6 concerts throughout the month of June, are intended to make the musicless forbidding and more approachable. The performers introduce each work and mingle with the audience atintermission while Board members greet patrons and serve homemade treats at the break.

Musical works are selected from the the classical repertoire, including new or lesser-known works.Distinguished guests are occasionally brought in from other parts of the world. Recent seasons have includedappearances by the Tokyo String Quartet, Lara St. John, Shauna Rolston and Jonathan Crow.


Previous Funding:

Project DescriptionCellist Zuill Baily has agreed to perform the Bach Cello Suites as part of EKSM's 2016 series. Mr. Bailey isan internationally renowned soloist, recitalist, and Artistic Director. His recent recording of the Bach CelloSuites immediately rose to the number one spot on the Classical Billboard Charts.


Eine Kleine Summer Music

Start Date:Dec 31, 1987Society reg: 886393198 RR001

Project: Bach Cello Suites

July 09

This organization is recommended for support. In consideration of the organization's self-description as "theregion's most popular chamber music series at any time of year" and indications, based on the final report ofthe most recently funded project, that the projected revenues for the current proposal are underestimated, therecommendation is for a grant similar in size to that given for the previous project which is of a similar sizeand scale.

4,040

REQUEST

41.4

REQas %

of Cash& in-kind

Grant as%

of CashRev.

25.6

REQas %

ofCash

rev.

41.49,760

Rev(Cashonly)

2,500

GrantRecm'd

16


May 2013, $3,400; Jan 2014, $3745; Jan 2015, $3100

The Emily Carr String Quartet Society was established in 2012. The Mandate of the Society is to support theEmily Carr String Quartet in the promotion, performance and recording of the string quartet repertoire fromclassical to contemporary and has assisted with the commissioning of new Canadian compositions.

Formed in 2006 by members of the Victoria Symphony the ECSQ has performed in the US, Europe and Asia.They have collaborated with well-known artists and organizations and have been featured on radio and at avariety of festivals. The quartet has participated in Artsway, a program that books artists to perform in carefacilities throughout the province of BC and has presented Concerts for Kids, bringing string quartet music toelementary schools in and around Victoria.


Previous Funding:

Project DescriptionThe ECSQ Society is thrilled to present the 10th Anniversary Gala Concert of the ECSQ with special gueststhe Lafayette String Quartet, superstar accordionist Jelena Milojevic, and a world premiere by prominent BCcomposer Jared Miller. Joining forces for the first time, UVIC artists-in-residence the Lafayette String Quartetand the ECSQ will perform Mendelssohn's masterful Octet and Shostakovich's haunting Octet for strings.Accordionist Jelena Milojevic, touted as one of the world's foremost accordion players, will also join theECSQ to perform works by Astor Piazzolla at this celebratory event. Jared Miller's "Strangled Growth" is asignature work commissioned by the ECSQ with support from BC Arts Council. Inspired by artist Emily Carr,"Strangled Growth" will receive its world premiere at this event. Jared Miller is presently composer-in-residence of the Victoria Symphony and recently listed as one of CBC's 30 hot classical musicians under 30.As a fulfillment of our mandate, the ECSQ is dedicated to the presentation and commissioning of Canadianmusic and increasing its exposure in the CRD.

The ECSQ Society seeks support in the production of this event, showcasing the talents of artists in ourcommunity and furthering the development of the string quartet art from. The ECSQ consistently drawsupwards of 130 patrons to its Main Series concerts. With the assistance of the CRD we believe we canincrease advertising and exposure and draw many more patrons to this diverse and exciting event.

The ECSQ Gala, sure to be one of the highlights of Victoria's classical musical scene, will be free to allstudents to encourage them to explore chamber music and to inspire them to participate in classical music.


Emily Carr String Quartet


Project: 10th Anniversary Gala Concert

April 25

This proposal is recommended for support. The organization has demonstrated good levels of self generatedrevenue and the request of $2600 is a reasonable support for this world premiere.

2,600

REQUEST

18.1

REQas %

of Cash& in-kind

Grant as%

of CashRev.

18.1

REQas %

ofCash

rev.

18.114,350

Rev(Cashonly)

2,600

GrantRecm'd

17


Jan 2012, $2,300; Jan 2013, $4500; May 2014, $6,500

The Fifty Fifty Arts Collective is a volunteer-run artist centre established in 2003. The gallery is an exhibitionspace that showcases work by local (and sometimes out-of-town) emerging artists who are experimental innature, with a new exhibition every three weeks. The gallery is open to the public 7 days per week thanks toapprox. 35 volunteers; the space is coordinated, run and maintained by a group of three Board members, aGallery Coordinator and 3 Assistant GalleryCoordinators, all of whom are volunteers.

The Board members organizes and host musical performances and fundraisers, many of which have takenplace through partnerships with venues such as Logan's Pub, and the Copper Owl. In 13 years, theorganization has exhibited works by over 400 artists and hosted performances by over 600 musicians.TheFFAC last year launched a New Music Program in order to further foster the emerging musical community,and to bring avant garde and experimental musicians to Victoria. Last year this program produced 10 musicalevents featuring nearly 50 local and touring experimental musicians in a variety of avant garde genres.


Previous Funding:

Project DescriptionThe Fifty Fifty Arts Collective is seeking funding assistance in the organizing, coordination, space rental,maintenance, promotion, administrative and production costs for 13 exhibitions of local emerging artists,including solo and group shows, which will showcase work by roughly SO visual artists. Every six monthsthe Fifty Fifty does an open call to the public for submissions which are then compiled and voted on by itsboard members (giving priority to local community groups, experimental art practices, emerging artists andperformance artists), resulting in exhibitions that run for approx. 3 weeks each. The Fifty Fifty also organizesand hosts an opening reception for each exhibition, giving the public and exhibiting artists a chance toconnect. Roughly 50- 200 people attend each exhibition in its duration and for the artists, it is an opportunityto showcase their work to repeat visitors, newcomers to the gallery, peers and colleagues, as well discusstheir work with the public and gain exposure to a larger audience. The board also organizes a team ofapprox. 3S volunteers throughout the year who staff the gallery 7 days per week for an average of 100 hoursper month. This provides invaluable volunteer hours and experience; a chance to engage with artists and thepublic, an understanding of how an artist-run gallery functions, a foot into the world of arts employment, andthe opportunity for involvement in their community. The space itself is repaired and maintained by The FiftyFifty board and volunteers as well, including reparations, painting, and maintaining an aging space andequipment.

In addition, The Fifty Fifty seeks funding to assist in the organizing, promotion and production of the newlylaunched New Music Program. The goal is to produce 6 - 8 musical events showcasing experimental,emerging musicians who are local and touring to foster the musical culture in Victoria, to provide vitalnetworking opportunities to local emerging musicians, and to encourage a multi-media experience withvisual artists showcasing their work through projections alongside musical performances.


Fifty Fifty Arts Collective (The)

Start Date:Jan 12, 2003Society reg: S-0047925

Project: 15 Exhibitions & musical events

March 31

This organization's proposal reflects a "small operating" request, a format recently permitted by changes tothe Project Grant guidelines. The recommendation of $6000 supports a significant level of activity including ayear-long series of visual arts exhibitions and a new, new-music program. The operational structure is allvolunteer however provides access seven days a week.

6,000

REQUEST

36.0

REQas %

of Cash& in-kind

Grant as%

of CashRev.

43.4

REQas %

ofCash

rev.

43.413,825

Rev(Cashonly)

6,000

GrantRecm'd

18


May 2011, $4000; May 2013, $5,000, Jan 2014, $5000; Jan 2015, $6000

Flamenco de la Isla Society was incorporated in 1998 to present and sponsor Flamenco related events andperformances in Greater Victoria. The purpose of the Society is to be a resource for the art of Flamenco andto promote the appreciation and understanding of this Spanish dance, music, and culture throughoutVancouver Island. The Society also supports Flamenco through education, financial assistance, andperformance opportunities.

Since 1998 the Society has presented and supported numerous events and each year awards at least onestudent scholarship to a Society member. As well as ticketed events at the Royal Theatre and Hermann'sJazz Club, the Victoria Flamenco Festival has been presented in Centennial Square since 2013, featuringperformers from Victoria, other areas of BC and Canada.


Previous Funding:

Project Description4th Annual Flamenco Festival will run from Aug 8-14th, presenting five free lunchtime performances inCentennial Square by local artists while Saturday and Sunday will feature local, regional and national artistsincluding professional Canadian groups, ranging from traditional Spanish music with live music to modernFlamenco set to recorded music.

Plans are to include national and international Flamenco artists in the evening, ticketed events at variousvenues. Dance and cante (singing) workshops will be available, for a fee, to the public. Advertising will aimto reach people from outside Victoria and encourage them to stay for the week of the Festival.


Flamenco de la Isla Society

Start Date:July 8, 1998Society reg: S-38568

Project: 4th Annual Victoria Flamenco Festival

August 08

This proposal is recommended for support for its annual festival. A slightly higher level of support isrecommended for the event which has a slightly higher projected budget than the previously funded one.The current proposal introduces new ticketed events intended to generate revenues in addition to free eventsthat include the Festival in Centennial Square and dance and singing workshops that are open to public.

10,900

REQUEST

28.0

REQas %

of Cash& in-kind

Grant as%

of CashRev.

25.2

REQas %

ofCash

rev.

39.327,740

Rev(Cashonly)

7,000

GrantRecm'd

19


Jan 2003, $3000; Jan 2008, $5,500; Jan 2009, $4,000; Jan 2010, $4000; Jan 2011, $3000; Jan2012, $3,300; Jan 2013, $2500; Jan 2014, $2500; Jan 2015, $2500

In its 16th season, the Galiano Ensemble presents professional string Chamber Music to the CRD. TheEnsemble is a collaborative between Layfayette String Quartet, members of the Victoria Symphony, VictoriaConservatory of Music, Emily Carr Quartet and other musicians from Greater Victoria. The Ensemble'sseason is comprised of three concerts held between September and June.

The Music Director is Yariv Aloni. The mandate of the Ensemble is twofold: giving performances of chambermusic masterworks from classical to modern, and mentoring emerging young musicians. Each concertfeatures three or more UVic music students who aspire to professional careers. They provide outreach to thecommunities' public schools by offering master classes and workshops for high school students each fall.


Previous Funding:

Project DescriptionThe project for which funds are being requested is the third and final concert of the 2015-2016 season,entitled "Russian Reverie". The concert consists of compositions by: Myaskovsky - Sinfonietta in A minor,Op. 68; Tchaikovsky's tragic Andate Op. 30, and Arensky's moving In Memory ofTchaikovsky's (Quartet in Aminor). The Galiano Ensemble has always been grateful for the financial support provided by the CapitalRegional District. Funding from the CRD and other Arts benefactors has made it possible to complete oursixteenth season. Thank you most sincerely.

And for the last many years the CRD funding has allowed the Board to pay the student musicians at UnionRate (rather than an honorarium) and to pay the professionals at $90 per service rather than at $80 perservice. However, there have been two financial changes since April, 2104, which have greatly affected ourannual budget. First, the Union rate for the musicians went from $75 per service to $100 per service. Thisraise for the musicians is excellent and well deserved, but it increases our largest expense, (salaries) by25%. Secondly, the Union changed its position on paying an honorarium to the students (which they hadpreviously sanctioned) and advised that any student musicians playing with the Galiano must join the Unionand be paid at Union rate. As a result of these decisions, the Ensemble is now smaller, and there have beenno student musicians hired for the first two concerts of this season. Funding from the CRD would allow theMusic Director to hire four student musicians for the final concert, and pay them at Union rate, as well asdefray other concert expenses.


Galiano Ensemble

Start Date:Dec 31, 1999Society reg: S-0040828

Project: Russian Reverie

June 01

This proposal is recommended for support. The current proposal is of a size similar to the previously fundedproject. The recommended grant is slightly smaller than that previously provided as the organizationpreviously turned a small profit and has a significant cash reserve, factors that should, along with CRDsupport, enable the organization to produce the event.

2,360

REQUEST

20.4

REQas %

of Cash& in-kind

Grant as%

of CashRev.

20.8

REQas %

ofCash

rev.

24.69,597

Rev(Cashonly)

2,000

GrantRecm'd

20


Feb 2013 IDEA $2000, Jan 2014 PG, $3000; Jan 2015, $2500

The Hispanic Film Society of Victoria was established to promote Latin American and Spanish Cinema inVictoria through the organization of an annual Latin American and Spanish Film Week. The festival has beenpresented at UVic Cinecenta since its inception in 2010. The Society was incorporated in 2013. The Societyis comprised of five members who teach, study and enjoy Latin American and Spanish movies. Two of thedirectors of the Society have been part of the organizing committee since its inception.


Previous Funding:

Project DescriptionFunds are requested to organize the 7th Latin American and Spanish Film Week in Cinecenta.Following the successful format of the last six years, we plan to feature seven movies with two shows pernight, maintaining the high-quality and variety of previous years. Our programming committee is alreadyworking on the line-up and considering movies from countries such as Argentina, Chile, Brazil, Mexico, andSpain, among others. Each night, a different country will be featured. All films will be shown in their originallanguage with English subtitles. If funds are forthcoming as in 2015, we plan to invite a Latin Americandirector or actor to present his or her most recent work during the Film Week.

We have already contacted a director who is interested in coming to Victoria to present her latest work. Hername is Trisha Ziff and she would be coming from Mexico, where she resides. Her latest documentary datesfrom 2015 and is entitled El hombre que vi6 demasiado (The man who saw too much). It has already beenscreened by the Society's programming committee, which decided unanimously to include it in the next FilmWeek.

We also plan to advertise the event more extensively, as well as to engage groups in the community thatmight be interested in showcasing social, political and cultural issues in Latin America, and which have linkswith Canada. This was the case, for instance, in last year's event with groups such as Mosqoy, a charitableorganization based in Victoria and working in Peru, and the Mining Justice Action Committee (MJAC).


Hispanic Film Society of Victoria

Start Date:January 16, 2013Society reg: S-0060760

Project: 7th Annual Latin American & SpanishFilm WeekSeptember 19

This proposal is recommended for support. Past projects show evidence of being well-managed and theorganization is developing in a sustainable manner. The recommendation is slightly more than that receivedin the past in order to support initiatives intended to grow the scope of the event and increase audienceattendance.

4,000

REQUEST

20.0

REQas %

of Cash& in-kind

Grant as%

of CashRev.

15.0

REQas %

ofCash

rev.

20.020,000

Rev(Cashonly)

3,000

GrantRecm'd

21


Jan 2005, $5000; May 2008, $3000; Jan 2009, $3000; Jan 2010, $3000; Jan 2011, $7,000; Jan2012, $7,000; Jan 2013, $6,000; Jan 2014, $5000; Jan 2015, $6000

Island String Players Society was established in November 1993 and has four different programs:1) Victoria Chamber Orchestra: 25 players presenting 4 to 8 public concerts annually;2) Choral Accompaniment3) Annual Louis Sherman Concerto Competition4) Special Events: including Raven Baroque, a special project of the Society.

Raven Baroque has been Island String Players' principal special event for the last 9 years. Island StringPlayers Society special events policy requires the program to be self-supporting. The policy is attached to theapplication. Almost all concerts are free however in some cases donations are solicitied.

Raven Baroque features UVic student soloists combined with experienced, freelance professionals andsymphony players. Since 2010 they have dressed in period costumes and wigs.


Previous Funding:

Project DescriptionRaven Baroque performs in the first 2 weeks of July and August. In Victoria public performances are given atChrist Church Cathedral on the lawn, the orchard at Government House, St. Ann's Academy chapel andMarket Square.

In Saanich Raven performs on top. of Mt Tolmie providing rented chairs for audience. In Oak Bay Ravenperforms at St. Mary's Anglican Church. One concert will occur on the Saanich Peninsula or Sidney. Wemay work out some concerts with Unity Drummers and Dancers in 2016.

The funds are primarily expended on paying for the services of professional musicians; venue rentals, chairrentals, and publicity. One concert has a ticket price. The others are free or by donation in some cases.Donations at Christ Church go to the church.

The orchestra is a colourful group of about a dozen professional players, principally strings, keyboard,voice,guitar and some winds, playing outdoors in wigs and period costumes. Raven Baroque features UVICstudent soloists and other young professionals working with experienced free lance professionals andsymphony players from Victoria.


Island String Players Society (Raven Baroque)

Start Date:Nov. 8, 1993Society reg: S-31207

Project: 2016 outdoor concert series

July 01

This proposal is recommended for support. Various programs of the organization (including Victoria ChamberOrchestra, Raven Baroque) have been consistently funded since 2008 through Island String Players Society.The recommendation is at a level consistent with the amount provided for previous events of a similar scalethat has enabled successful completion of the proposed events.

10,000

REQUEST

32.2

REQas %

of Cash& in-kind

Grant as%

of CashRev.

24.7

REQas %

ofCash

rev.

49.520,221

Rev(Cashonly)

5,000

GrantRecm'd

22


Jan 2009, $0; Jan 2011, $0; May 2012, $3,000; May 2013, $0; May 2014, $500; Jan 2015, $1200

The Linden Singers is an auditioned, mixed choir of approximately 50 members now in its 36th season. Themusic director is Brian Wismath. The choir performs secular and sacred choral music from the 16th to the21st century and has toured internationally and to many BC communities as well as performing for CRDaudiences. They have frequently collaborated with other local Victoria-based musicians. While they performa wide variety of repertoire a large portion of their focus is to support and showcase Canadian music.

They generally perform 3-4 concerts per year as well as caroling performances at Christmas. As part of theirmandate, Linden Singers are involved in community service by performing for various charities and findingperforming opportunities for youth musicians, to encourage them to continue in the arts, in particular choral.


Previous Funding:

Project DescriptionThe Linden Singer's Season finale in May of 2016 is a performance of choral music featuring repertoire fromthe Mediterranean Region, as well as South America. The concert will feature the choir, in performance, aswell as accordionist Rebecca Bracewell a featured soloist at the 2015 Victoria Symphony Splash.

To attract current and new audience members, the choir will be hosting a reception, before the concert,featuring local Vancouver Island wines and ca napes. The food is being provided by Victoria's FigRestaurant/Deli that specializes in Mediterranean cuisine.


Linden Singers of Victoria

Start Date:Oct 26, 1992Society reg: 89158378-RR0001

Project: Season finale

May 14

This proposal is recommended for support at a similar level as the previously funded project that was of asimilar size and scale. In addition to funding the organization's season finale and a featured soloist, it willsupport initiatives aimed at attracting new audience members.

1,075

REQUEST

9.5

REQas %

of Cash& in-kind

Grant as%

of CashRev.

9.5

REQas %

ofCash

rev.

9.511,275

Rev(Cashonly)

1,075

GrantRecm'd

23


January 2005, $1600; May 2007, $1000; Jan 2010, $1700; Jan 2011, $3,000; Jan 2013, $0; May2013, $0; May 2014, $3,000

The Ministry of Casual Living (MoCL) is an artist-run centre located at 819 Fort Street. They provide artistsfrom all disciplines with venues for experimentation, production and presentation. MoCL is committed topromoting critical, self-reflective discourse, and integrating the artistic process into all aspects of everydaylife.

Their original space on Haultain Street gave both emerging and established artists an accessible venue inthe Fernwood community. In addition to exhibition space at the Fort Street location the MoCL manages 11artist studios. They also curate a window gallery in Odeon Alley and in November 2015 opened an additionalstreet-level gallery at 1056 North Park, bringing an active art gallery to the North Park neighborhood. MoCLprogramming is also augmented by the PedalBox mobile gallery, who for the last two years, with supportfrom the CRD, Van City, and the City of Victoria, has been displaying art by local artists in a variety of publiclocations around the CRD..


Previous Funding:

Project DescriptionWe will develop, build and program the PaddleBox Gallery, a floating boat-like vehicle that will showcasenewly commissioned art works by regional artists and present them on the waterways in the region. Inspiredby the upcoming Waterways project, a joint venture between the Ministry of Casual Living and Open Space,scheduled to take place June-August 2016 and presenting a new work by regional artists Cedric and NathanBamford, the PaddleBox Gallery will help to activate regional waterways as sites for contemporary art. Thisnew mobile gallery will be a companion to our existing bicycle-powered Pedal Box Gallery that has beenpresenting works around the CRD by regional artists for the last four years. PedalBox/PaddleBox Gallerycoordinators Jonathan Dowdall and Christine White will commission 7-10 regional artists to present newworks on the floating gallery. Support from this grant will go towards the design, fabrication, and safetyconsultation of the canoe-based floating gallery, as well as pay artist fees, administrative and coordinatorfees, and marketing and documentation costs associated with the program.

In addition, The Ministry of Casual Living in association with the Child Nature Alliance and North Face willhost a series of naturebased improvisational theatre workshops along the waterways in June 2016. ThePedalBox/PaddleBox Gallery will be used as a logistical and artistic tool to activate the waterways near theworkshop locations.

Please see the support images that provide a preliminary design for the PaddleBox Gallery, as well asdocumentation of previous PedalBox Gallery events.


Ministry of Casual Living

Start Date:March 15, 2007Society reg: S-0047135

Project: Paddle Box Gallery

May 01

Project Grants have supported past successful proposals by this organization, the most recent being the"Peddle-Box Gallery". The logistics of viewing the waterborne version of the "gallery" however weresomewhat opaque and the recommendation was for limited support.

5,000

REQUEST

34.7

REQas %

of Cash& in-kind

Grant as%

of CashRev.

14.6

REQas %

ofCash

rev.

36.513,700

Rev(Cashonly)

2,000

GrantRecm'd

24


Jan 2015, $1500

Oak Bay Music (OBM) was established in December 2013 as a presenter and promoter of monthly chamberconcert series of the highest possible calibre. The current artistic director and coordinator is Erik Abbink. Themandate is to bring innovative chamber music concerts to Oak Bay and Greater Victoria audiences, whileoffering professional performance opportunities for musicians of predominantly local and regionalsignificance.

"Oak Bay Matinee", a monthly concert series is their main program where musicians are invited to create andsubmit unique concert programs with a strong focus on culturally distinct repertoire most important to themusician. Musicians are encouraged to include local and contemporary music into their concerts, to explaintheir music, and to take part in a Q&A session right after the performance.

Two new music series, "New Music and Beyond" and "Replay" are intended to strengthen relationships withlocal composers, performers and audiences interested in new music. In partnership with the VictoriaComposers Collective they presented the first Oak Bay New Music Festival in February of 2015.


Previous Funding:

Project DescriptionOBM is requesting funds to present four first-rate chamber music concerts in the communities of Oak Bayand Sidney. The Skyros Quartet is an emerging String Quartet from Seattle. They are genuinely passionateabout the future of music and have a keen interest in contemporary repertoire. For their two concerts in theCRD they will be presenting Erwin Schulhoff's "Five Pieces for String Quartet", a modern interpretation of thebaroque dance suite composed in 1923, and "Impressions of Venice", a recent work by American composerCurt Cacioppo. To link these pieces with more traditional quartet repertoire, they will alsoplay the Jean Sibelius String Quartet "Voces lntimae". Michelle Mares is an astonishingly fine concertpianist, currently teaching at the University of Victoria. She has led an active performance career in bothEurope and Canada, spanning the entire piano repertoire as a soloist and chamber musician. For herpremier performances with OBM she will perform her own selections from Frederic Chopin's brilliantcollection of ''Etudes" for solo piano. Each concert program will be performed in the communities of Oak Bayand Sidney.


Oak Bay Music Society

Start Date:Dec 20, 2013Society reg: 5-0062093

Project: Chamber Concerts

April 02

Based on final reports of previously funded proposals this organization appears to be able to generaterevenues through admission. Based on the organization's positioning of itself as "a presenter and promoter ofa monthly chamber music series of the highest possible calibre" specifically within the community of Oak Bay,there is some indication of community support through sponsorships and/or donations. The recommendationis for slightly less than that awarded for the previous year's proposal.

2,800

REQUEST

37.8

REQas %

of Cash& in-kind

Grant as%

of CashRev.

13.5

REQas %

ofCash

rev.

37.87,400

Rev(Cashonly)

1,000

GrantRecm'd

25


Previously received CRD Operating funding

The purposes of the Society are: to educate and provide opportunities for dancers and choreographers toimprove their craft; to educate and increase the public's understanding and appreciation of dance byproviding performances of an artistic nature in public places. The organization received operating supportuntil 2015 at which time they were directed to project funding, having fallen below the minimum budget sizeof $50,000 required to qualify for operating.

Suddenly Dance Theatre's vision is to support the development, creation, presentation, and preservation ofthe dance arts through collaboration and diverse media to reach the widest possible audience. The companyis a presenter and creator of dance having presented and toured in Canada and internationally. Theyproduce the annual Romp! Festival of Independent Dance.


Previous Funding:

Project DescriptionThe 19th ROMP! FESTIVAL OF INDEPENDENT DANCE (July 08 - July 17, 2016) features 10 distinct programsSuddenly Dance Theatre has developed to fulfill our mandate by promoting public accessibility, creative diversity, andcollaboration of art forms. Greater audience recognition is achieved through serialized programs within the ROMP!brand and allows a curatorial freedom in which these programs can return yearly or when best timed to artist availabilityand resources. Diverse programming (Indoor/ _ outdoor; ticketed/free; urban/park; live/projected) ensures newaudience connection by showcasing the true multi-media nature and mobility of Dance. By programming emerging andestablished independent local, national, and International dance artists, the ROMP! Festival provides a network of localcommunity supportive activities, Including: free & low-cost dance performances, classes/workshops, discussion groups,professional mentorship, and volunteer opportunities.

In 2016, ROMP! In the PARK is a new programming Initiative to support the development and enrichment of theoutdoorcomponent of our established Festival. ROMP! in the PARK will run 3 days on the second weekend of the Festival (July15-17, 2016) with 5-10 performance spots available including a featured dance-aerialist. The near dusk-time danceperformances will be enhanced with an outdoor lighting design, and with web-connected media (music) on hand-helddevices for audience participation. This project benefits from experiences gained from producing the free outdoorprogram ROMP! in the SQUARE In Centennial Square for last 5 years, during which we increased our logistical abilitiesof safe programming in public spaces. Fortunately, our multi-media dance vision for public spaces aligns with the Cityof Victoria's public outreach.


Suddenly Dance


Project: 19th ROMP! Festival

July 08

This organization received operating support until 2015 when it was phased out and moved to project fundingdue to having fallen below the minimum budget level for operating grant eligibility. Project grant support of$6500 is recommended on the condition that it not in any way be used to resolve the debt that is currentlyshowing on the organization's balance sheet.

15,000

REQUEST

17.4

REQas %

of Cash& in-kind

Grant as%

of CashRev.

10.2

REQas %

ofCash

rev.

23.563,800

Rev(Cashonly)

6,500

GrantRecm'd

26


New Applicant

synesTHEATRE is in its inaugural season with the purpose to:: experiment, develop, and explore visceralperformance methodologies in relation to process, production, and audience engagement; provide significantopportunities for both established and emerging artists of any and all disciplines to engage in cross-disciplinary collaborative processes for the creation of new work; foster community spirit and culturalawareness through theatre productions, artistic installations, performative events, and workshops in thecommunity of Victoria, Province of British Columbia; and facilitate academic practice-based research inperformance, performance creation, and related methodologies and pedagogies..

It is working on its first two projects - 'Hands' for which it is currently applying for funding, and 'Our Place inSpace' - an inter-disciplinary citywide art event that is engaging a number of established. Victoria-based.

Founder, Geoffrey Ewert, has been working across Canada and abroad for nearly 20 yearsand received hisMA in Advanced Theatre Practice at the Central School of Speech and Drama in London, UK in 2012, andincorporated synesTHEATRE to continue his performance work and research as a new resident of Victoria,BC.


Previous Funding:

Project Description'Hands' is an intimate and immersive theatre experience that treads the fine line between theatreperformance and a live art installation. The purpose of the piece is to create an opportunity for audiencemembers to share a private and intimate experience with a performer, and to utilize this experience in thedevelopment of their own personal narrative. Audience members will be blindfolded in a private booth wherethey will have the opportunity to hold hands with an artist who is kept hidden and anonymous behind acurtain. The event will last for a duration of 10 minutes, and audience members will be lead through aprocess of introspection on the nature of hand-holding (as an act ofcompanionship/support/familiarity/intimacy/protection/reassurance/etc.)Once the time has elapsed, audience members will be provided an envelope as they leave in which they willbe given opportunities to provide feedback, and share their experiences of engaging in this event. Theseresponses will include opportunities for written responses, a voicemail box provided by the Belfry Theatre forphone-in verbal responses, and a video camera for video documentation, as well as contact info forsynesTHEATRE for further follow-up. 'Hands' utilizes a form of engagement that removes the audience fromthe role of passive spectator, and places them in the role of 'audience-as-artist'. The Belfry Theatre will bepresenting 'Hands' at the Spark Festival in March 2016. The Belfry is contributing $500 to its development,providing in-kind services and support, and providing 'Hands' the opportunity to gather audience feedbackand responses.


synesTHEATRE Society

Start Date:Jan 28, 2015Society reg: S-0063590

Project: Hands

March 15

While noting the support of the Belfry Theatre through the Spark Festival, the adjudicators did not find theproposal provided a description or understanding of the intended target audience. Relative to otherapplications received this proposal is not recommended for support at this time.

2,500

REQUEST

62.5

REQas %

of Cash& in-kind

Grant as%

of CashRev.

0.0

REQas %

ofCash

rev.

83.33,000

Rev(Cashonly)

0

GrantRecm'd

27


May 2012, $5,000;

Founded in 1971, Veselka Ukrainian Dance Association offers instruction in traditional Ukrainian dance foryouth and adults. They have performed locally as well as outside the region.

Veselka works to meet the following goals:1. providing quality dance instruction2. being an active member of the Victoria dance community: proactively looking for opportunities to showcaseUkrainian dance with other cultural events and organizations in the city.3. developing capacity to ensure that we are a sustainable non-profit, family driven community organization:

Veselka is run by members with an appreciation and commitment for community. Families and dancers of allages get together for fund raising and social activities and is driven by a dedicated group of volunteers whoshare their time and talents with the broader community.


Previous Funding:

Project DescriptionA two hour performance consisting of dance, spoken word, music all focused on Ukraine involving allVeselka classes, from age 4 to 25 years old. Veselka's 45th anniversary will frame the event, and theadditional, non-dance elements will highlight Ukraine and Ukrainian culture.


Veselka Ukrainian Dance Assn.


Project: Spoken word/musical performance

June 05

While acknowledging the validity and importance of cultural dance forms, the adjudicators did not see howthe proposed performance rose above the level of an extended dance recital in form or content. Theorganization also appears to have significant unrestricted financial resources in reserve. While theorganization has received project funding in the past, this particular proposal is not recommended forsupport.

5,000

REQUEST

44.9

REQas %

of Cash& in-kind

Grant as%

of CashRev.

0.0

REQas %

ofCash

rev.

44.911,140

Rev(Cashonly)

0

GrantRecm'd

28


May 2004, $3000; Jan 2005, $5400; Jan 2006, $6000; Jan 2007, $8000; Jan 2008, $10,000; Jan2009, $10,000; Jan 2010, $10,000; Jan 2011, $10,000; Jan 2012, $10,000; Jan 2013, $7,000; Jan2014, $8000; Jan 2015, $9000

The Victoria BC SKA Society was registered in 2003. The Society is committed to expanding the profile of SKA andrelated genres (reggae, soul, jazz, punk, Latin and dub, hip hop and more) throughout Victoria and the region throughthe Ska Festival and year 'round presentations. Performances showcase international artists as well as manyestablished and up and coming Canadian acts.

The three main objectives are:1. To present and nurture Ska music locally and across Canada and the world.2. To educate youth and the general public about Ska music and its related genres through a variety of methodsincluding but not limited to the presentation of festivals, musical events, film, visual art, literature and the press.3. To work with individuals, groups, nonprofit organizations, businesses and governments throughout Victoria and regionand across Canada in order to entrench Ska music and its related genres into local and national culture.

VBCSS is focussing on increased community engagement, providing opportunities for visual artists through theirRocksteady Collective Program as well as by presenting more intimate, lower cost, events.The Society is lead by ArtsiticDirector Dane Roberts who manages a core festival staff of 10-12 people year round as well as contracted seasonalstaff and over 200 annual volunteers.


Previous Funding:

Project DescriptionVictoria's 17th Annual Ska & Reggae Festival is scheduled to take place in Victoria BC from June 22 - 26 at Ship PointInner Harbour, Distrikt Nightclub, Sugar Nightclub, Long & McQuade Music Education Centre and other venues. Thedates of the festival were moved two weeks earlier to avoid being on the same weekend as other large scale localevents and to take advantage of opportunities to collaborate with other festivals during this time. Ship Point InnerHarbour will be the marquee outdoor venue for the festival. All presentations at Ship Point will be all ages and the sitewill once again be fully licensed. Free all ages outdoor concerts will be offered on the second and last days of thefestival. Both ticketed outdoor shows will be on the weekend. Before and after the presentations at Ship Point there willbe free afternoon music education workshops, multimedia visual arts through our Rocksteady Collective and indoorticketed concerts. In addition to a strong showing of bands from Victoria and region, this year's program is scheduled tobe internationally diverse with bands coming from Chile, Brazil, Australia,New Zealand, Jamaica, Colombia, Senegal,Canada and the US. Many of these hidden gems will be presented on our free outdoor programs.

Another exciting development surrounding this year's festival is our Youth Engagement Program through ourRocksteady Collective Multimedia Arts Program. Through this program youth will have the opportunity to attend biweeklysessions focusing on the history, influences and current developments surrounding ska and reggae music culture. Theproject will focus on six to eight youth ranging from 16 - 23 years of age from local high schools, youth centres,Camosun College and University of Victoria. The program will focus on both visual arts and photography. Youth will beinvolved in the planning process of the exhibition from beginning to end which will also provide them with professionalskills that can be applied to other projects they may be involved in.


Victoria BC SKA Society

Start Date:Nov 24, 2003Society reg: S-46906

Project: 17th Annual Ska and Reggae Festival

June 22

This proposal is recommended for support. The large-scale and diverse programming of the event was noted as was theunique niche that it holds in the array of musical offerings in the region. Staff will inform the organization that theirbudget size will require Review Engagement financial statements for future applications.

15,000

REQUEST

3.9

REQas %

of Cash& in-kind

Grant as%

of CashRev.

3.1

REQas %

ofCash

rev.

4.6323,840

Rev(Cashonly)

10,000

GrantRecm'd

29


May 2010, $6,500; May 2011, $6500; May 2012, $5,000; May 2013, $4,400; May 2014, $9,000

Founded in November 1998 the Victoria Good News Choir received charitable status in 2009. The VGNC wasconceived by its founder and AD Louise Rose, to be a non-auditioned community choir dedicated to three principles:everyone can sing; singing is beneficial to the singers & others; & the joy of singing is to be shared with the wholecommunity. The choir's membership is intergenerational, culturally, religiously & spiritually diverse.

The VGNC's purpose is: " ...to advance education by raising the aesthetic taste of the community through choralperformances". The choir's mission statement is: ''...to demonstrate there are boundless possibilities, musical & beyond,for a community which welcomes all who come, to be touched by the joy of singing".

The choir's major project, "All Ages Together in Song", provides an opportunity for parents, children & other familymembers to sing together. Ms. Rose is also the accompanist and arranges the majority of the choir's repertoire. Thechoir facilitates monthly outreach sing-a-longs at senior residences & care facilities. It has a diverse membership ofpeople living with mental & physical challenges, low incomes & having English as a 2nd language. The choir engagesthe audiences in singing in all performances which may include various collaborations with organizations or individuals.


Previous Funding:

Project DescriptionThe 'All Ages Together in Song' program is unique within the CRD & provides an opportunity for parents, children &other family members to sing together. The feedback we receive is positive & the enthusiasm wonderful. The project forwhich the VGNC is requesting funds is twofold:a) Present a concert called 'Forget Me Not .. . Treasured Chestnuts' on Sunday afternoon, June 12, 2016. Participantsin this concert will be the VGNC, several school choirs & a number of instrumentalists. The AD will have writtenarrangements specifically for children's voices to be combined with adult choir members. The AD will also have writteninstrumental scores that will be suitable for professional & aspiring musicians.

b) Rehearsals to participate as the core choir in the April 26, 2016 Island Savings Family Concert produced by theVictoriaConservatory of Music. The AD will have written vocal (for adult & children voices) plus instrumental scores (forprofessional & aspiring musicians) to accompany the VGNC. Invitations to participate in this concert have beenextended to school choirs, senior choirs, & other local organizations. Shannon Oaks Retirement Residence Choir,South Park Family School Choirs, Central Middle School Choirs, Victoria Conservatory Vocal Jazz Ensemble & TheOpen Door@ Our Place Choir have confirmed their participation.

Amongst the other groups yet to confirm are The Mood Swings Chorus, instrumental students from the VCM and theCamosun College/Victoria Conservatory of Music Program.


Victoria Good News Choir Society

Start Date:Nov. 18 1998Society reg: S-39073

Project: All Ages Together in Song

April 26

This organization's proposal reflects a "small operating" request, a format recently permitted by changes to the ProjectGrant guidelines. The recommendation reflects a level of support for worthy, ongoing activities that can be more or lesscharacterized as community development through group singing. The current request is for a proposal equivalent toabout half that of the previously funded proposal. The recommended grant reflects the reduced scale of the currentlyproposed activities.

6,000

REQUEST

14.0

REQas %

of Cash& in-kind

Grant as%

of CashRev.

18.9

REQas %

ofCash

rev.

22.626,500

Rev(Cashonly)

5,000

GrantRecm'd

30


Jan 2012, $9,000; Jan 2013, $7,500; Jan 2014, $7500; Jan 2015, $7500

The Victoria International Buskers Festival Society was founded in March 2010 to establish an annualinternational buskers festival that is family friendly, free to attend, celebrate the local francophone history, andbring added vitality and economic benefit to the downtown core. The event is modeled after the 30 year-oldHalifax International Buskers Festival.

Local, regional and international performers present a variety of entertainment including escape artists,trapeze acts, circus and fire shows, magicians, and clowns from countries such as Australia, New Zealand,USA, UK, Argentina and Sweden. The organization says that attendance has increased each year of the 10-day festival with last year's festival attracting over 200,000 spectators downtown however these numbers aredifficult to confirm.


Previous Funding:

Project DescriptionWhile festival admission is free, audiences are encouraged to "tip" performers following hourly shows whichare presented at on mostly outdoor stage locations across the core area as well as at Busk Stops(independent street performer locations). This year's event includes performers from across Canada, theUSA, the UK, Australia, New Zealand, Holland and Argentina. We host jugglers, magicians, hula hoopers,circus acts, flame throwers, acrobats and more. It promises to be our best event yet with spectatorprojections anticipated to be beyond 200,000 thanks to an anticipated positive year in tourism andoverlapping events in the downtown core.

Our festival extends hundreds of hours in programming with shows running most days from noon to 10 pm.As a non-gated event with an extended footprint, our Society requires significant year round communitycollaboration as well as funding support from all levels of government and the community. We highlight forexample that just waste disposal & servicing fees for ten days in 2015 was approximate to our CRD annualfunding support. Lastly, we highlight the family focus of our festival and note our highest daytimedemographic are 'grandparents with grandchildren' which is indicative of our event's attraction to families inour community.


Victoria International Buskers Festival Society

Start Date:March 8, 2010Society reg: S-56421

Project: Victoria International Buskers Festival

July 15

This proposal is recommended for support at a level that is slightly higher than provided for the previousevent produced by the Society.

13,000

REQUEST

3.2

REQas %

of Cash& in-kind

Grant as%

of CashRev.

4.2

REQas %

ofCash

rev.

6.8191,300

Rev(Cashonly)

8,000

GrantRecm'd

31


Jan 2007, $10,000; Jan 2011, $0; Jan 2012, $7000; Jan 2013, $6000, Jan 2014, $4000; Jan 2015,$6500

The Victoria Philharmonic Choir was founded in June 2005 . It is an auditioned, multi-generational choir of 75voices featuring local amateur talent. In ten seasons VPC has performed many large-scale choral works.

The VPC Society's mandate and programs are: to provide Greater Victoria and Vancouver Island with liveperformances of choral music of the highest professional standard; to draw together serious amateur singerswho are willing and eager to continually develop their vocal talent; to develop and educate future generationsof choral singers and choral audiences; to raise the public's artistic taste, knowledge and appreciation forchoral arts; to create fulfilling concert seasons and summer festivals; to arrange educational programs,workshops and seminars on both vocal technique and choral music; and to cooperate with other artsorganizations towards mutually beneficial ends.


Previous Funding:

Project DescriptionThe VPC opens its 2016-2017 season in November 2016 with a pair of Requiems by French composers,just over half a century apart in music history but together in their creation of quieter, more contemplativerequiems than the large, dramatic settings by Mozart and Verdi.

The first version of the Faure Requiem had its premiere in 1888 in La Madeleine in Paris, for a funeral mass.Durufle's Requiem was commissioned by the collaborationist Vichy regime in France in 1941, but wasn'tcompleted until after the end of the war, and was finally dedicated to the memory of the composer's father.Both composers leave out the Dies lrae (Day of wrath) movement often found in a Catholic requiem mass,and instead reflect faith in ideas of eternal rest and consolation, on a human scale.

In this month of remembrance, Music Director Peter Butterfield has chosen to perform the more intimateversions of these two works, scored for organ, small orchestra, choir and soloists.

While a smaller production than the Verdi Requiem, that the CRO generously supported in 2015, the VPC isrequesting financial assistance for this concert via a $7000 CRD Project Grant, to supplement ticket salesand other potential grant awards. Given changes in the schedules and focus of some other grantingagencies, we have been unable to access significant contributions for this project other than those indicatedin the attached budget. Hence our request to the CRO is vital to this project's success.


Victoria Philharmonic Choir

Start Date:Oct 18, 2005Society reg: S-49811

Project: French Requiems

November 13

This proposal is recommended for support. The organization has a significant unrestricted cash reserve andthe lower-than-requested level of support reflects this asset. The organization recorded that its date of lastfiling of society documents was July 31, 2013 and staff will bring this to their attention.

7,000

REQUEST

28.1

REQas %

of Cash& in-kind

Grant as%

of CashRev.

20.0

REQas %

ofCash

rev.

28.124,950

Rev(Cashonly)

5,000

GrantRecm'd

32


New Applicant

Victoria Poetry Project originated in 2009 and became a not-for-profit in 2014 whose purpose was to oversee variousexisting spoken word event series including: Tongues of Fire, a bimonthly open mic founded in 2005; and VicSlam, amonthly poetry slam. In 2013, Victorious Voices, an annual youth spoken word festival, which led to the development ofVictoria's Youth Poet Laureate program, was integrated into VPP as a program. That same year, Raising Voices, ayouth outreach program, was founded with the aim of connecting Victoria-based artists with youth across the VancouverIsland Region.

VPP's mandate is to produce, promote and celebrate spoken word poetry in Victoria. To fulfill that mandate VPPoperates with three aims:1) to provide audiences with access to professional spoken word artists for the mutual benefit of audiences and artists;2) to encourage and facilitate dialogue between the spoken word and diversity of artistic communities thatexist in Victoria;3) to maintain a space at VPP events that welcomes and encourages a diversity of voices in the spoken wordcommunity.

VPP runs a spoken word event every Thursday, Sept - May,at Solstice Cafe.


Previous Funding:

Project DescriptionShowcasing and celebrating youth spoken word poets from Victoria and Vancouver Island is Victorious Voices' mainpurpose. Victorious Voices also seeks to engage youth audiences in spoken word with excellent, energetic events,connecting them to Canada's and Victoria 's best emerging and established poets. Similarly, Vic Voices aims tofacilitate intergenerational artistic exchange, providing opportunities for emerging artists to share stages with and learnfrom established artists. In this way, the festival helps fast-track professional growth for emerging artists. (Two out ofthe first three Victoria Youth Poet Laureates were festival alums, for example.) For established artists, aside fromprofessional employment, Vic Voices offers an opportunity to engage with the next best poets, both as artists andmentors, and connect with a young, enthusiastic audience. As traditional avenues for professional success (ie.publishing) diminish, building a strong following among tech-savy youth becomes integral to professional longevity. VicVoices supports not only the growth of youth artists, but of youth audiences. Many of the youth engaged by Vic Voicesbecome regular performers and audience at Tongues of Fire and Vic Slam. The wider performing arts community alsobenefits from a strong youth spoken word event. Where many traditional performing arts struggle to engage youth asan audience, spoken word has established itself as a popular form on the strength of youth engagement. Especiallygiven the growing presence of spoken word at events like the Fringe Festival, it seems likely a youth audience engagedby spoken word will be more likely to become interested in and seek out other, related performance mediums. Finally,an expanding Vic Voices presents an opportunity for VPP to develop the region's biggest poetry festival (filling avacuum left by the end of the Victoria Spoken Word Festival in 2015). The potential exists for Victorious Voices tobecome a significant feature of the CRD's cultural landscape, as well as an foundational point around which VPP canestablish itself as one of the CRD's preeminent arts organizations. From this festival, organizers anticipate a growingwave of youth engaged in literary and performing arts as both artists and audiences, contributing to Victoria becomingone of the country's most prominent centres for performance arts.


Victoria Poetry Project Society

Start Date:May 1, 2014Society reg: S-62574

Project: Victorious Voices

April 11

This proposal is recommended for support. The grant will support activities related to spoken word performance andyouth engagement.

1,500

REQUEST

19.3

REQas %

of Cash& in-kind

Grant as%

of CashRev.

22.2

REQas %

ofCash

rev.

22.26,765

Rev(Cashonly)

1,500

GrantRecm'd

33


Jan 2002, $1500; Jan 2003, $1400; Jan 2004, $1930; Jan 2006, $2900; Jan 2007, $2361; Jan2008, $3000; Jan 2009, $3000; Jan 2010, $3000; Jan 2011, $3,000; Jan 2012, $3,000; Jan 2013,$2,500, Jan 2014, $2500; Jan 2015, $3000;

Founded in 1996, the Victoria Summer Music Festival Society produces an annual mid-summer festival ofchamber music concerts, preceded by 3 free daytime mini concerts by advanced-level students, at Phillip T.Young Recital Hall at the University of Victoria.

Their mandate is "to encourage, further interest in and appreciation of chamber music in Victoria through thepresentation of public concerts". Each annual festival also features a special presentation or project of somekind. The organization notes plans to continue offering free promotional events downtown as well as pre-concert performer presentations that will be of interest to audience members.


Previous Funding:

Project DescriptionFunding is requested to assist with performer fees for 3 of the Victoria Summer Music Festival's ticketedevening concerts and the free high-level student performer daytime events.July 28: Victoria Summer Music Festival celebrates the 30th Anniversary of Victoria's beloved LafayetteString Quartet.

August 3: Cecilia String Quartet with Arthur Rowe, piano. Making their VSMF and Victoria debut, the Ceciliaquartet, based in Toronto and now in its 2nd decade is joined by pianist Arthur Rowe. Winning the 2010Banff International String Quartet Competition is just one of the Cecilia's prestigious accomplishments.Arthur Rowe's pianistic brilliance is well known by the broader chamber music community.

August 9 - Scott St. John, violin, Sharon Wei, viola, Arthur Rowe, piano and Anita Krause, mezzo-soprano. Atruly magical evening is promised by these musicians, all of whom have earned strong reputations forchamber music and relish this opportunity of performing together. Sharon Wei stays on after her EnsembleMade in Canada performance.

Each ticketed concert will be preceded by an informal informative talk by the performers.Performers and audience alike will have the gratifying experience of music-making in the intimate settingand remarkableacoustics of the Phillip T. Young Recital Hall.


Victoria Summer Music Festival Society

Start Date:May 1996Society reg: S-535377

Project: Three summer concerts

July 28

This proposal is recommended for support. The current proposal projects a budget about 20% larger than theprevious one. The final report from the previously funded proposal indicates a strong ability to generaterevenue from admissions. The current recommendation is the same as that provided in the previous year inlight of the assets available to the organization.

4,500

REQUEST

13.0

REQas %

of Cash& in-kind

Grant as%

of CashRev.

9.9

REQas %

ofCash

rev.

14.930,208

Rev(Cashonly)

3,000

GrantRecm'd

34

REPORT TO ARTS COMMITTEE MEETING OF TUESDAY, MARCH 9, 2016

SUBJECT IDEA Grant Recommendations from the February 2016 Deadline ISSUE Approval of Arts Advisory Council recommendations for February 2016 IDEA Grants BACKGROUND IDEA Grants are intended to encourage and support arts participation by organizations that are not eligible for other CRD Arts Development programs. Such organizations may be non-arts mandated or may not have been registered societies long enough to be eligible for the Project Grant program. An IDEA Grant provides up to $2000 to support organizations for new projects, opportunities or events that offer a potential arts impact within the capital region. Recurring activities are considered if they address the main goals of the program which are to be innovative, developmental, experimental and/or to provide access. Seven applications were received at the February 2016 IDEA Grant deadline. An adjudication committee assessed the applications and provided their recommendations at the Arts Advisory Council March 1, 2016 regular meeting. The recommendations were ratified by Council for forwarding to the Arts Committee for final consideration and approval. In evaluating applications against the published criteria a standardized scoring matrix is used to maintain consistency and focus on the goals of the program. The assessment includes considering impact on the community, project feasibility and the need for CRD support. Where applicable Final Reports from previously funded projects are reviewed. $14,000 in grant requests was received on cash budgets totalling $124,806. The Arts Advisory Council recommends support of 10 proposals to a total of $10,000. Two proposals are not recommended for support. ALTERNATIVES

1. To approve the February 2016 IDEA Grant recommendations as presented. 2. To make amendments to the recommendations and approve as amended.

IMPLICATIONS Ratification of the recommendations as presented will disburse $10,000 of the 2016 allocation of $35,000. IDEA grants are funded from the Arts Service reserve.

35

Arts Committee – March 9, 2016 IDEA Grant Recommendations from the February 2016 Deadline 2 CONCLUSION Seven organizations applied. Two were from organizations which had not previously applied to the program, one of which is not recommended for support at this time. One proposal from a previous recipient was also not recommended for support. A total of five proposals are recommended for funding totalling $10,000. RECOMMENDATIONS To approve the February 2016 IDEA Grant recommendations as presented.

James Lam, Manager Arts Development Service

36

IDEA GRANTS Feb 2016 - Committee Report

Organization Description-to develop, maintain and operate a Jewish Community Centre in the city of Victoria, BC-to provide a facility for the education of Jewish children and adults-to provide educational and recreational programming for the surrounding Jewish community and the general public-to provide and maintain an appropriate facility for a Jewish historical archives

Comments on the RecommendationThis proposal is recommended for support of the Second Annual Victoria International Jewish film Festival and newinitiatives intended to grow and engage the audience.

Project description

The Jewish Community Centre of Victoria (JCCV) is planning to hold its second annual Victoria International Jewish FilmFestival from November 12 through November 15, 2016. Both the board of directors and the project steering committeeare governed 100% by volunteers. In fact 100% of the planning, organization and delivery will be achieved by volunteers.Key activities include:1) Book the Odeon theatre on Yates Street for four (4) days, 2) Generate donations, sponsorships and grants as well asticket sales to cover the cost of bringing in eight Jewish-themed unrated movies to the region; 3) Promotion of the filmfestival by way of posters, advertisements, word-of-mouth as well as utilize social media and website profile (www.vijff.ca); 4) Bring at least one director or producer into the region to speak at the festival; 5) Arrange rides and assistance for agroup of elderly seniors to attend; 6) Contract with a local hotel to provide reduced rooms for film festival patrons fromoutside of Victoria.

Project: 2nd Annual Victoria International Jewish Film Festival

Jewish Community Centre of Victoria

Previous Funding: May 2015, $2000

Society #:

Proj. Start Date: Nov 12, 2016

S-23781

Reg. date: 20/06/1988Total Rev.

cash & in kind

$58,700Request

$2,000Grant

$2000

Rev.cash only

37,000

REQas %

of TotalRev.

3.4

REQas %

of cashonly

5.4

37


Organization DescriptionOaklands Community Association represents the area between Cook Street, Haultain Street, Shelbourne Street andNorth Dairy Road in Victoria. Our main purpose is to support, promote and provide quality programs and projects and tofacilitate community interaction which will contribute to the safety, health, and physical improvement of the Oaklandsneighbourhood. We provide child care (ages 2+); youth, adult and seniors' programming to the community; as well ashelp create green space and host a number of community events such as our local farmers' markets throughout the year.

Comments on the RecommendationThis proposal is recommended for support to animate the Oaklands market's Sunset Stage by enabling reasonablecompensation to musicians.

Project description

As part of the Oaklands Sunset Market series, we seek to engage the local arts and music community on a weekly basis.The Sunset Stage is a fully equipped space at the Market that is home to minimum two live bands each week, for a totalof 8-12 musicians performing on a weekly basis. The purpose of the stage is to promote and support local emergingmusicians and give them a platform to share their music and expand their performance abilities. Each week for 10 weeks,we set up a full sound system and provide a sound technician to a minimum of two local groups of musicians to performone hour sets. With this grant, we intend to provide each musician with compensation for their performance each week.

Project: The Sunset Stage at Oaklands Market

Oaklands Community Association

Previous Funding: Feb 2013, $0

Society #:

Proj. Start Date: Jun 22, 2016

S-0034168


cash & in kind

$33,985Request

$2,000Grant

$2000

Rev.cash only

33,985

REQas %

of TotalRev.

5.9

REQas %

of cashonly

5.9

38


Organization DescriptionOur Children's Centre society (OCCS) is a non-profit society whose mission is to provide quality, accessible andaffordable childcare for families in the community. The centre promotes physical, emotional, cognitive and social growthand development of each child. OCCS strives to ensure the highest quality care, safety and security of all children whileallowing parents to be supported in the continuance of their careers.

Comments on the RecommendationThis proposal appeared to be more concerned with the development of pedagogy with the goals and outcomes of artactivities being secondary. Due to this lack of clarity, the proposal is not recommended for support at this time.

Project description

We want to have the images of learning project to come in a facilitate a workshop for us to work with a provocation tocreate an ongoing narration of what and how our children are learning as they explore the materials brought to them. Wewill use art projects like clay, play dough, different textured paints, loose parts for our areas, beading, textured papers andsands. From these opportunities we create an ongoing dialogue with our community on how children are learning, howcapable, thoughtful and creative they actually are. These learning stories can go on for months from one material. I wantto have these learning stories in all of our programs to make learning visible all throughout our centre, how art affectseach developmental age and then present it to our community.

Project: Exploring Pedagogy in Early Years Setting

Our Children's Centre Society

Previous Funding: New Applicant

Society #:

Proj. Start Date: Mar 1, 2016

892318471


cash & in kind

$2,000Request

$2,000Grant

$0

Rev.cash only

2,000

REQas %

of TotalRev.

100.0

REQas %

of cashonly

100.0

39


Organization DescriptionTo present accessible arts outreach programs of an educational and healing nature, especially for people with disabilitiesand disadvantages. From our constitution: 1. To promote and encourage primarily amongst young persons in Canada anappreciation of live music, theatre and dance. 2. To educate primarily students in elementary and secondary schools inCanada as to the cultural value and benefits of watching, participation in and learning from live performances, seminarsand workshops in music, theatre and dance. 3. To work with people with disabilities and disadvantages to createperformances and art that will educate & heal.

Comments on the RecommendationThis proposal is recommended for support for the range of participatory music, singing, puppetry and theatre workshopsto be provided to individuals with disabilities.

Project description

We would like to provide 60 hours of services (30 hrs each) by artistic director Patrick Smith (musician) and Tim Gosley(puppeteer and theatre artist) to provide participatory workshops in music, singing, puppetry and theatre for 2 groups thatserve individuals with disabilities- the Wellspring Support Group and the Victoria Lyme disease group. Besides providingworkshops in music, puppetry and theatre, Pat and Tim will serve a special role as directors for a video project with theWellspring Group that will include other musicians, dancers, dance therapists, music therapists, arts therapists, visualartists and staff from the Wellspring Group.

Project: Music & Puppetry Threatre Workshops

Ptarmigan Music & Theatre Society

Previous Funding: May 2013, $2000

Society #:

Proj. Start Date: May 1, 2016

S-27094


cash & in kind

$5,000Request

$2,000Grant

$2000

Rev.cash only

3,500

REQas %

of TotalRev.

40.0

REQas %

of cashonly

57.1

40


Organization DescriptionThe new Victoria International Kite Festival Society's (VIKF) main objective is to enhance outdoor fun for families(particularly children) in our greater community through the creation of a free-to-attend, outdoor, international event. Ourinaugural effort (operated through the Victoria International Buskers Festival Society) saw over 500 children make and flykites at beautiful Clover Point on June 1st weekend of 2014. Through its partnership with the Headway Victoria Epilepsyand Parkinson's Centre, our Society also strives to raise awareness for individuals living in our community who areaffected by epilepsy.

Comments on the RecommendationThis application provided no information on any specific arts activities to which requested funding would be applied. Theapplication stated, "should we be fortunate to receive our grant, with a $60,000 budget the contributed $2000 could applyto any number of areas including portable washrooms, security and waste disposal." As such the proposal is notrecommended for support this time.

Project description

Friday, May 20th: 9PM: Kites With Lights - local and international kite fliers launch LED lit kites into the night sky at CloverPoint. Saturday- Sunday, May 21st and 22nd: General Program 9AM-5PM: Children's activities including kite making,colouring and flying, Bol Races, Teddy Bear Drop, Kid's Dress-up Station, Kid's Entertainment Zone, General public kitezone, Professional flyers zone, performance stage featuring a host of local and multi-cultural performance groups,vendors, artisans, international food village and buskers.

Project: Victoria International Kite Festival

Victoria International Kite Festival Society

Previous Funding: Feb 2015, $2000

Society #:

Proj. Start Date: May 20, 2016

S-0063539


cash & in kind

$41,800Request

$2,000Grant

$0

Rev.cash only

25,800

REQas %

of TotalRev.

4.8

REQas %

of cashonly

7.8

41


Organization DescriptionVictoria Women's Transition House Society's mission is to work collaboratively, provide shelter, support, counselling andeducation to women of all ages, with or without children, so that they can live free from the effects of abuse in intimaterelationships. The Society strives to prevent and eliminate abuse through education, advocacy and partnerships.

Comments on the RecommendationThis proposal is recommended for support of a 12 week art workshop for women who have experienced domestic abuse.The facilitator is a registered art therapist whose use of clay as a medium for the workshops will assist the participants tofacilitate reflection and exploration and to navigate aspects of healing and identity.

Project description

"Strengthening the Self Through Mixed Media" is a 12-week "Open Studio" self-directed expressive activity. Women willhave the opportunity to create one of 12 different projects using clay. Each week is also partnered with journal entries thatwill ask the client to be reflective on the stages of the project and how each stage mirrors her own life. The participantswill be offered the opportunity to display their art and journal entries or stories at Victoria Women's Transition House'sAnnual General Meeting, which is open to the public, on September 20, 2016. Our anticipated attendance at this event is100+ guests. In addition to a public offering, we will be documenting the finished pieces in an online display publicized onour website and social media sites.

Project: Strengthening the Self through Mixed Media

Victoria Women's Transition House

Previous Funding: New Applicant

Society #:

Proj. Start Date: Apr 18, 2016

10827-3501


cash & in kind

$3,861Request

$2,000Grant

$2000

Rev.cash only

2,521

REQas %

of TotalRev.

51.8

REQas %

of cashonly

79.3

42


Organization DescriptionWe Rage We Weep Alzheimer Foundation supports caregivers of those with Alzheimer's disease or related dementia. Indoing so we fund, administer and/or market programs and services that:

- Make a difference in the day to day lives of caregivers and their loved ones, often a life partner or parent- Are not currently available through statutory assistance but complement that already existing within the communitythereby easing the burden of care giving - one family at a time.

Comments on the RecommendationThis proposal is recommended for support of an art and music participation program for seniors with dementia. Funding isdirected towards honorariums for certified art therapists and required art and music supplies.

Project description

Arts & Alzheimer's is an art and music participation program for seniors with dementia living at home with their caregiversstimulating minds ... supporting caregivers. Dementia can affect a person's ability to communicate leaving them feelinglonely and isolated. Arts & Alzheimer's engages the best practices of dementia care. Socialization, meaningful activity,emotional/spiritual support and person centered care, a structured routine and an expressive outlet even if the person isnon-verbal enabling aging in place. Various activities and modalities are included in the program such as Art, Music,Singing, Dance, Movement, Drama, Theatre, Performing Arts with an expansion to the community of Sidney beginning inSeptember 2016.

Project: Arts & Alzheimers

We Rage We Weep Alzheimer Foundation

Previous Funding: June 2011, $1000; May 2013, $1500

Society #:

Proj. Start Date: Sep 1, 2016

S-50138


cash & in kind

$24,000Request

$2,000Grant

$2000

Rev.cash only

20,000

REQas %

of TotalRev.

8.3

REQas %

of cashonly

10.0

43

REPORT TO THE ARTS COMMITTEE MEETING OF WEDNESDAY, MARCH 9, 2016

SUBJECT Governance Recommendations ISSUE Governance recommendations requiring changes to funding program guidelines BACKGROUND As a result of discussion arising from the fall 2015 adjudication of 2016 operating grants, several recommendations on best practices related to governance and to submission of financial statements were brought forward for consideration. A Governance Sub-committee, struck by the Advisory Council, met to consider changes and presented their recommendations to the full Council at their regular meeting on March 1, 2016. The following recommendations were ratified:

1. Purpose: to more clearly state the requirement that Board members of not-for-profit societies must not receive any financial or pecuniary gain. Action: under the section “General Eligibility Requirements”, change the wording in bullet five, currently reading:

“Voting members of the board must not concurrently hold paid staff positions in the applicant organization” to "Voting members of the Board must not receive remuneration of any kind from the applicant organization.”

2. Purpose: To more clearly describe the criteria for funding to eligible educational organizations. Action: under the section “Ineligible Organizations and Activities”, change the sentence in paragraph three, currently reading:

“An arts training organization may be eligible for funding for its public programming that is not related to the fulfilment of curriculum or other educational activities.”

44

Arts Committee – March 9, 2016 Governance Recommendations 2

to

“An arts training organization may be eligible for funding for its public programming that is not related to the fulfilment of prescribed curriculum requirements or other educational activities.”

3. Purpose: To ensure that financial statements from applicants are submitted in a format

that reflects generally accepted accounting standards. Actions: under the section “Financial Statement Requirements”, i. Remove requirement “d” allowing organizations with a total budget size under

$150,000 to submit self-generated or internally-created financial statements; and

ii. Change requirement “c”, currently reading,

“Notice to Reader financial statements for the most recently completed fiscal year, where their total budget exceeds $150,000 but is less than $300,000.”

to “Financial Statements with an attached Notice to Reader for the most recently completed fiscal year, where their total budget is less than $300,000.”

Recommendation 3 has the effect of making financial statements with a Notice to Reader the minimum acceptable for any organization with a budget size from $50,000 to $300,000. To accommodate varying year-ends, organizations affected by this change should be given until fall 2017 to make the necessary adjustments. It is further recommended that the change to financial statement requirements in recommendation 3 be applied to other Arts Service funding programs.

As an example of standards adopted by another funder, the BC Arts Council requires audited financial statements for budgets in excess of $100,000, review engagement statements for budgets $25,001-$100,000 and Notice to Reader statements for budgets $10,001-$25,000. Internally prepared financial statements are allowed for organizations with budgets up to $10,000.

ALTERNATIVES

1. Approve recommendations 1, 2 and 3 as presented.

2. Approve the recommendations with changes.

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Arts Committee – March 9, 2016 Governance Recommendations 3 IMPLICATIONS Recommendation 1 will clarify the requirement that voting board members of not-for-profit organizations cannot receive remuneration. Recommendation 2 will clarify the limits and parameters of eligible funding support for educational organizations. Recommendation 3 changes the expectation for the minimum level of financial statements required by applicant organizations with budget sizes up to $300,000, and it eliminates a lower budget category that allowed organizations with budgets under $150,000 to submit internally-prepared financial statements. CONCLUSION The three recommendations are intended to more clearly state the best practice expectations for organizations seeking funding through Arts Development Service funding programs. RECOMMENDATIONS

1. In the Operating Grant Guidelines under “General Eligibility Requirements” change the specified wording in bullet five to read "Voting members of the Board must not receive remuneration of any kind from the applicant organization”.

2. In the Operating Grant Guidelines under “Ineligible Organizations and Activities”, change the specified wording in paragraph three to read “An arts training organization may be eligible for funding for its public programming that is not related to the fulfilment of curriculum requirements or other educational activities”.

3. In the Operating Grant Guidelines under “Financial Statement Requirements” remove

requirement “d” and change requirement “c” to read “Financial Statements with an attached Notice to Reader for the most recently completed fiscal year, where their total budget is less than $300,000”; and, apply this change to the financial statement requirements for all Arts Service funding programs.

James Lam, Manager CRD Arts Development Service

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REPORT TO ARTS COMMITTEE

MEETING OF WEDNESDAY, MARCH 9, 2016 SUBJECT Estimate of potential requisition if 13 municipalities participated in the Arts

Service as Group 1 ISSUE Request for information on potential requisition if all municipalities contributed to the Arts Service as Group 1 participants. BACKGROUND At their February 2016 meeting, the Arts Committee requested staff to provide information on the requisition that would become available if the municipalities not currently members of the Arts Service were to become members. Under the assumption that new or increased participation would not be applied to reduction of requisition for currents participants, Finance staff provided estimates of requisition and cost sharing for all municipalities at 100% Group 1 participation. The following table summarizes scenarios in which 13 municipalities contribute at 100% Group 1, the current situation with eight contributors, and 13 municipalities with mixed Group 1 and Group 2 with all Group 2 contributing at 30%.

All at Group 1 (100%)

Current situation

All w/mix of Group 1 & 2, Group 2* @

30%Victoria 911,916 910,934 911,916 Esquimalt 93,627 93,535 93,627 Saanich 1,079,038 1,079,817 1,079,038 Oak Bay 209,946 209,551 209,946 View Royal 98,264 98,444 98,264 Metchosin 45,291 13,536 13,587 *Sidney 128,788 15,000 38,636 *Highlands 22,926 6,527 6,878 *Central Saanich 174,362 52,309 *Colwood 150,874 45,262 *Langford 355,914 106,774 *North Saanich 141,020 42,306 *Sooke 109,379 32,814 *

total 3,521,345 2,427,344 2,731,357

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Arts Committee – March 9, 2016 Estimate of potential requisition if 13 municipalities participated in the Arts Service as Group 1 2 CONCLUSION Currently, eight municipalities are members of the Arts Service. Five are Group 1 participants, two participate at 30% of Group 1, and one participates at a self-determined level providing a total requisition of $2,427,344. If all 13 municipalities contributed as Group 1 participants, the total requisition would increase by about $1,094,000 for a total of $3,521,345. If the current Group 2 municipalities all contributed at the 30% level and the remaining municipalities joined at the 30% level, the total requisition would increase by about $304,000 for a total of $2,731,357. All numbers are estimates. RECOMMENDATION To receive this report for information.

James Lam, Manager Arts Development Service

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Prepared by CRD Finance 26/02/2016

1.297 Arts Development

2016 Actual Requisition and Cost Sharing with Group 1 and Group 2 Participants

2016 2016 2016 2016Basis of

ApportionmentIntermunicipal 50% Population Actual Cost 50% Converted (Published by Arts Dev Sharing

Municipalities Assessments Province of B.C.) Requisition %

City of Victoria 2,550,462,185 84,793 910,934 38.08% Township of Esquimalt 466,775,055 16,697 93,535 3.91% District of Saanich 2,605,798,111 110,803 1,079,817 45.14% District of Oak Bay 593,586,283 17,474 209,551 8.76% Town of View Royal 218,041,643 10,834 98,444 4.12%

Total Group 1 2,392,281 100%% added

District of Metchosin (specific) 13,536 0.56% Sidney (specific) 15,000 0.62% District of Highlands (specific) 6,527 0.27%

Total Group 2 35,063 1.44%

Total Participants 6,434,663,277 240,601 2,427,344 101.44%

Note: 2016 Maximum Levy: - Greater of 0.102/$1,000 or $5,464,120

2016 2016 2016 2016 2016 ChangesBasis of Estimated Cost Actual

50% Converted Apportionment Arts Dev Sharing Arts DevMunicipalities Assessments 50% Population Requisition % Requisition

City of Victoria 2,550,462,185 84,793 911,916 25.90% 910,934 982 Township of Esquimalt 466,775,055 16,697 93,627 2.66% 93,535 93 District of Saanich 2,605,798,111 110,803 1,079,038 30.64% 1,079,817 (780) District of Oak Bay 593,586,283 17,474 209,946 5.96% 209,551 395 Town of View Royal 218,041,643 10,834 98,264 2.79% 98,444 (181)

District of Metchosin 96,729,796 4,972 45,291 1.29% 13,536 31,755 Sidney 354,955,907 11,065 128,788 3.66% 15,000 113,788 District of Highlands 55,380,259 2,270 22,926 0.65% 6,527 16,399

Central Saanich 452,861,136 16,046 174,362 4.95% - 174,362 Colwood 312,034,400 16,955 150,874 4.28% - 150,874 Langford 806,856,368 37,275 355,914 10.11% - 355,914 North Saanich 417,835,836 10,994 141,020 4.00% - 141,020 Sooke 229,095,528 12,181 109,379 3.11% - 109,379

Total 9,160,412,507 352,359 3,521,345 100.00% 2,427,344 1,094,001

Estimated ActualAdditional

Funds

Note:

Requisition figures are estimated based on Group 1 participants using the 2016 intermunicipal formula (total exempt and taxable properties) with PILT credited back and Group 2 and Non-Participating municipalities using 2016 converted assessments with no PILT credited back. Intermunicipal data not readily available for the Group 2 participants and non-participating Municipalities.

2016 Estimated Requisition and Cost Sharing --All at 100% Group 1 Level

Group 1

Group 2

Group 1

Group 2

Non-Participating

Currently

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Arts Committee Agenda - CRD

Documents

Transcript of Arts Committee Agenda - CRD