Articulation Task Force(ATF)

Chair and Member Training

Northern Arizona University2005-2006Danye JohnsonDarrelle Martin

Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF

Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree Anticipate and/or resolve transfer issues Cooperatively exchange articulation information Build and maintain collaborative relationships in support of these goalsEngage in statewide program and curriculum development and revision discussionsDiscuss potential program partnerships and agreements

Overview of the Arizona Transfer Articulation Support System (ATASS)

Role of the Articulation Facilitator (Gretchen Schmidt)– Staff support for APASC– Leader of statewide Quality Team– Liaison to discipline-specific ATFs

Role of the ATASS Business Analyst (position vacant)– Liaison between operational committees (including ATAC) and

technical staff statewide– ATASS / AzCAS website – CEG coordinator

Statewide Committees

Arizona Board of Regents Arizona Community College Association

Joint Conference Committee

3 University Regents 1 University President 2 Community College Trustees 2 Community College Presidents

Academic Program Articulation Steering Committee (APASC)

4 University Representatives 4 Community College Representatives (Maricopa, Pima, 2 Rural) 1 Arizona Board of Regents staff Representative 1 Community College At-large Representative

Arizona Transfer Articulation Committee

(ATAC) 1 Representative from each University and Community College District

Discipline Specific ATFs (38) Faculty Representatives from institutions offering programs in that discipline

Statewide Quality Team Articulation Facilitator ATASS Business Analyst 2 CAS Technical Analysts 2 ASSIST Technical Analysts Project Managers for CAS & ASSIST APASC ABOR staff Representative APASC Community College At-large Representative

General Education Articulation Task Force (GEATF)

1 Representative from each University and Community College

Academic Advising Articulation Task Force (AAATF) and Transfer

Student Ombudspersons (TSOs)

1 Representative from each University and Community College

CAS Users Groups ASSIST Steering and Technical Committees

Arizona Transfer Articulation Support System Committees

Membership

Admissions & Records ATF

Members represent admissions, registrar and records offices at each of the public post-secondary institutions

What is ATAC?(Arizona Transfer Articulation Committee)

One member from each university and community collegeCommunicates statewide transfer articulation policies and procedures to the appropriate internal individuals and groupsCommittee meets to resolve operational issues related to transfer modelResponsible for facilitating ATF meetings

Role ATAC Member at ATF Meetings

Providing an overview/updates of changes to the model and support systemsMonitoring decisions made on Common Courses, AGECs and PathwaysFacilitating CEG updatesInitiating ATF Meeting Report form via ATF Chatlines Application

Additional information provided in ATF Handbookhttp://az.transfer.org/cas/atass/admin/ceg/Handboook/index.html

Overview of the ATASS Website

http://az.transfer.org/cas/students/index.htmlTab Driven– Students– Advisors– Faculty– Administration

Faculty Tab on ATASS Website

http://az.transfer.org/cas/faculty/index.htmlAll ATF information listed on this page– ATF CEG pages– ATF Meeting Calendar (Historical Chair Reports/Meeting Notes)

– ATF Contacts Query (Membership rosters)

– ATF Chatlines, Contact and Meeting Manager– Listserv addresses– Sample meeting materials

Use of the ATF Listservs

Closed listservs for ATF members onlyUsed for ATF communicationATF meeting materials sent through listservFollow up communication – review of Chair Report and Meeting Minutes by membersContact the ATAC member at your institution if you are not receiving listserv messages!!!http://az.transfer.org/cas/atass/atf/atflistservs.htm

ATF Meeting Materials

2-3 weeks prior to meeting– Chair & host will receive instructional letter and sample agenda via email from

statewide staff– ATAC facilitator will be copied on message– ATAC facilitator will then contact chair to assist with meeting arrangements

and coordinating agenda– ATF members will then receive meeting announcement via email from the

articulation facilitator along with degrees and pathways list for review– Following these messages, ATF chair should contact members via listserv

and and forward draft agenda– ATF chair should consult with meeting host regarding meeting arrangements

ATF Meeting Discussion

Joint Curriculum PlanningAnticipated Program ChangesAdmission Requirements ChangesPotential Advising IssuesImportance of communication among institutions and sectors

Role ATF Chair prior to ATF Meetings

Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitatorSend ATF meeting agenda and information to members – 2 ways to complete and send– Online through Chatlines application – agenda will be posted on ATF Meeting

Calendar• If you post agenda on ATF calendar, send note to listserv when posted

– Word document attached to meeting announcement via ATF listservDistribute the following items to ATF members:– CEG pages– Common Course Matrices– Membership Roster

Role ATF Chair at ATF Meetings

Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved issues are recorded for reportLead discussionVoting– All changes must be voted upon– Results of voting must be recorded and reported in Chair Report– Only 1 vote per institution – not per campus– Lead members or designee votes on behalf of institution

Collect any handouts that may have been presented during the meeting to include as attachments in the meeting minutes

Role ATF Chair following ATF Meetings

Reporting via ATF Chatlines, Contacts and Meeting Manager

Represent ATF in any further discussions or meetings related to articulation

If the ATF requests that an item go to APASC, the chair must attend APASC on behalf of the ATF

ATF Chatlines, Contacts & Meeting Manager

http://az.transfer.org/cgi-bin/WebObjects/ATF.woa/wa/loginReporting process for ATFsOnlineWeb-based routingUsername and password provided with ATF materials (2-3 weeks prior to ATF meeting)Access to online agenda

Chair Reporting Processes and Responsibilities

ATAC Facilitator for the meeting will begin report and contact chairATF chair logs into Chatlines application – the form will be waiting on the initial screenATF chair should revise and complete the report and save changesOnce the ATF chair has completed the form, the ATAC facilitator will review and submit

Chair Reporting Processes cont’d

Within 14 days of receiving report, a final report must be submitted by the chairATASS / AzCAS website will be updated when final report is submitted through the ATF Chatlines, Contact and Meeting ManagerTimely submission is essential to updating ATASSWithout a chair report, no meeting decisions can be recorded by statewide staff

ReportingMeeting Minutes

Includes meeting recommendations, decisions and unresolved issuesVoting outcomes should be includedSent as an attachment to online chair report

All handouts from meeting should be included as part of the chair report – please ask institutions for electronic copies

Reporting Future Meeting Location, Chair and Host

Set date and time for academic year– 2 meetings are not necessary unless there is specific

business for Spring semester

Single Chair for Academic YearMeeting Location can Change

Role of ATF Host at ATF Meetings

Confirm Date and Time for the ATF Meeting with Chair, ATAC member and Articulation FacilitatorSchedule Room for MeetingAPASC Policy– Technology (computer, projector & Internet connection) required at ATF meetings

Parking ArrangementsProvide Map to Meeting Room and Parking Location to ListservOPTIONAL – Provide Refreshments for ATF Members

Outcomes of Meeting

Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degreesRecommend placement of new baccalaureate degrees in pathways with which they articulateRecommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses

Outcomes of Meeting cont’d

Recommend appropriate level for proposed new coursesRecommend appropriate AGECRecommend changes and updates to CAS/CEG

Recommend changes to common courses

Membership RosterCourse Prefixes & Degrees and Pathways

Reviewed and Revised at Meeting– Course Prefixes at Community Colleges and

Universities– Baccalaureate Degrees and Pathways– ATF Membership roster

Changes must be confirmed by Institution’s CAO or ATAC Member

Making Recommended Changes to Common Courses

Must be the appropriate preparation for the university major/degree

May be a required course, a prerequisite course, or an elective course

Common courses+AGEC+second language (if required) should allow student to graduate in 56 university credits (120 credit program)

Must be a transferable course to all universities (no NT courses)

Making Recommended Changes to the CEG

Recommendations for changes to equivalencies are forwarded from ATF to universities for final approvalCEG evaluations processed throughout the academic year using ACETS– If you have questions, contact the ATAC member on your campus

CEG pages on CAS refreshed weekly

Issues that Move Forward to APASC

Transfer model issues – pathway, AGEC, common courses, etc.

Policy issues

Administrative issues

Other Statewide ATFsGeneral Education Articulation Task Force (GEATF)– Meets twice a year– Addresses issues related to the AGEC and institutional general education

changes

Academic Advising Articulation Task Force (AAATF)– Meets twice a year – Addresses advising issues related to transfer

Transfer Student Ombudspersons (TSO)– At least one TSO on each campus– Works with other TSOs to solve student transfer issues– TSOs are a subset of the AAATF– Role of TSOs: http://az.transfer.org/cas/atass/advising/TSO_Statewide_Role.htm

New Admissions and Records Articulation Task Force– Addresses admissions and registrar related issues in student transfer– Created by APASC during the 2004-2005 academic year

Conclusion

Issues discussed and the recommendations made by the ATFs directly influence student transfer.ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona.Your participation is greatly appreciated!

Contact Information for Statewide Staff

Gretchen Schmidt– Articulation Facilitator– Gretchen.Schmidt@asu.edu– 928-523-9531

ATASS Business Analyst (position is vacant)