ARL ® Position Description Bank
description
Transcript of ARL ® Position Description Bank
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ARL®
Position Description Bank
Orientation Video
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Topics
Background on the ARL PD Bank
Overview of the System
Information on Institutional Administration
Support for the Establishment of Institutional Accounts
ARL PD Bank www.arl.org/pdbank
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Background
ARL has contributed to and served as a catalyst for the development of a system to establish a national bank of job descriptions and help institutions manage these documents.
ARL PD Bank www.arl.org/pdbank
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Acknowledgement
o College of Charlestono Northwestern University o Ohio State Universityo Purdue Universityo Queens Universityo Rice Universityo Syracuse University o University at Buffalo, SUNYo University of Alabama
o University of Albertao University of Coloradoo University of Florida o University of Guelph o University of Houstono University of Massachusetts Amhersto University of South Floridao University of Utaho Washington State University
18 institutions contributed to the design of the ARL PD Bank:
ARL PD Bank www.arl.org/pdbank
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The Purpose
The ARL PD Bank, as a collective work of academic and research libraries, can inform us about our industry and benefit libraries.
ARL PD Bank www.arl.org/pdbank
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PD Bank Concepts
An ongoing resource – not simply a one time effort to collect documents.
ARL PD Bank www.arl.org/pdbank
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PD Bank Concepts
Submission of a position description requires the institutions to provide limited Standard Data to complement keyword search capabilities and ensure findability.
ARL PD Bank www.arl.org/pdbank
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PD Bank Concepts
The ARL PD Bank as a database can enhance the management of position descriptions and improve their usefulness to the submitting institution, through effective archiving and accession.
ARL PD Bank www.arl.org/pdbank
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PD Bank Concepts
In addition to archiving and accession benefits…
Institutions may opt to use the system to store data and documents associated with the positions they submit.
Institutions may also opt to use the system to store limited data about employees and the positions they hold.
ARL PD Bank www.arl.org/pdbank
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PD Bank Concepts
The institutional level ROI comes from the improved document findability, access, and archiving which enhances PD usefulness and maintenance.
The resulting use of the system by institutions to manage their PDs can result in better maintenance of the data and documents in the long run.
ARL PD Bank www.arl.org/pdbank
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Sustainability
Use will result in a better industry level collection of job descriptions…
which better informs us about our industry and benefits libraries.
ARL PD Bank www.arl.org/pdbank
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Cost
The ARL PD Bank system is available to ARL’s at no cost.
ARL PD Bank www.arl.org/pdbank
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Design Elements
Web application featuring:
secure, restricted, credential-based access
remote back up and encryption of data and documents
ARL PD Bank www.arl.org/pdbank
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Design Elements
A simple, intuitive, easy to use interface for a variety of potential users…
that takes as little time as possible!
ARL PD Bank www.arl.org/pdbank
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Design Elements
Highly effective keyword searchability
Data submitted and maintained by institutions
A combination of:
viewable to all registered users (essentially anonymous)
institution’s eyes only (optional and limited)
ARL PD Bank www.arl.org/pdbank
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Design Elements
Customizable for your institution based on your specific needs (without a degree in IT)
ARL PD Bank www.arl.org/pdbank
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The System
3 possible components depending on institutional preferences
ARL PD Bank www.arl.org/pdbank
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The System
A. Collection of PD documents with limited anonymous descriptors1. Working Title
2. FTE
3. Position Status
4. Position Type
5. Appointment Type
6. Library Type
7. Functional Areas
ARL PD Bank www.arl.org/pdbank
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The System
A. Collection of PDs with limited anonymous descriptors
B. Optional Institutional-only data and documents for positions
For example, department name or organizational chart
ARL PD Bank www.arl.org/pdbank
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The System
A. Collection of PDs with limited anonymous descriptors
B. Optional Institutional-only data and documents for positions
C. Optional Employee data and documents
For example, employee name
ARL PD Bank www.arl.org/pdbank
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Levels of Institutional Participation
A. PD Bank depositor
ARL PD Bank www.arl.org/pdbank
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Levels of Institutional Participation
A. PD Bank depositor
B. PD Bank depositor opting to use additional Position features to enhance the management of PDs
ARL PD Bank www.arl.org/pdbank
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Levels of Institutional Participation
A. PD Bank depositor
B. PD Bank depositor opting to use additional Position features to enhance the management of PDs
C. The Position features (B), plus opting to use Employee Data management features
ARL PD Bankwww.arl.org/pdbank
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Individual privacy is paramount.
The ARL PD Bank is hosted by the George A. Smathers Libraries at the University of Florida.All data and system security comply with the UF IT Data Security Standard.
(http://www.it.ufl.edu/policies/security/uf-it-sec-data.html)
Privacy
ARL PD Bank www.arl.org/pdbank
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Though the ARL PD Bank is secure, access is restricted, data and documents are encrypted, and only very limited data is available to those outside of the individual institution, submitted data and documents must not include restricted information, such as Social Security Number or the comparable, driver's license number, alien registration number, passport number, or bank account, credit or debit card information.
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
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PDs made viewable to other bank users should not include other personal identifiers, such as employee names, home contact information, and complete birth dates.
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
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So what data is acceptable at the institutional level?
Information likely available online already or in existing shadow system(s)
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
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Likely examples:
Employee ID Name (legal and preferred)Phone Office Address Email Address User Name Library Hire Date Library Exit DateTenure Status Tenure/Promotion Home Tenure Track Start Date Tenure Review Year Year Granted Tenure
Permissible Use and Acceptable Data
ARL PD Bank www.arl.org/pdbank
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Institutional Administration
Menu driven
• Simple• Intuitive• No IT degree required
ARL PD Bank www.arl.org/pdbank
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Individual User Permission Levels
• View Data
• Add/Edit Data and Documents
• Delete Positions and Employees
• Institutional Administrator
ARL PD Bank www.arl.org/pdbank
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Institutional Administrator
Basic
• Validate institutional user requests
• Assign individual user permission levels (privileges)
ARL PD Bank www.arl.org/pdbank
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Institutional Administrator
Depending on level of institutional use, would also manage the settings for:
• Institutional-level data and documents for positions
• Employee data and documents
ARL PD Bank www.arl.org/pdbank
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Establishment of Institutional Accounts
The project team is now helping institutions establish access and successfully orient to the system.
Each institution has been asked to identify a lead point of contact.
ARL PD Bank www.arl.org/pdbank
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Establishment of Institutional Accounts
These institutional leads are invited to participate in a Live Online Demonstration and Q&A session.
13 will be offered in February and March.
ARL PD Bank www.arl.org/pdbank
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Establishment of Institutional Accounts
Register for a Live Online Demonstration and Q&A session at
www.uflib.ufl.edu/arlpdbanktraining
ARL PD Bank www.arl.org/pdbank
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Resources
Online help documents, including a full user guide, are available at
www.arl.org/pdbank
ARL PD Bank www.arl.org/pdbank
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Thank you!
and please contact us with any questions [email protected]
ARL PD Bank www.arl.org/pdbank