Argosy Publications, Inc. Policy Manual

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Transcript of Argosy Publications, Inc. Policy Manual

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    ARGOSY PUBLICATIONS INC.

    POLICY MANUAL

    Approved by Argosy Funders, November 17, 2011

    Amended By Argosy Funders, November 2, 2011

    Revised By Publication Board, November 2, 2011

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    PART I: DEFINING PRINCIPLES

    1. The Argosy Statement of

    Principles2. No Religious Affiliation

    PART II: MEMBERSHIP FEES1. Membership Fee2. Membership Billing Procedure3. Membership Withdrawal

    PART III: HUMAN RESOURCES1. The Argosy Code of Conduct

    2. Progressive Discipline for Staff

    3. Performance Reviews

    4. Staff Surveys

    5. Emergency Removal Procedure

    6. Personal Grievances7. Sensitivity Training

    PART IV: FINANCES & PUBLISHING

    1. Honoraria

    2. Budget

    3. Purchasing

    4. Publishing Year

    5. Suspension of Publishing

    PART V: HIRING

    1. Editor-in-Chief Hiring Procedure2. Staff Hiring Procedure

    3. Interim Hiring Procedure

    4. Copy Editor Editing Test

    PART VI: JOB DESCRIPTIONS

    1. All Staff

    2. Editor-in-Chief

    3. Business Manager

    4. Advertising Manager

    5. Office Manager

    6. Production Manager7. Circulations Manager

    8. IT Manager

    9. Online Editor

    10. Copy Editors

    11. Photo Editors

    12. Illustrator

    13. Section Editors

    14. Writers

    PART VII: ADVERTISING

    1. Student Group Advertising

    2. Local Advertising3. National Advertising

    4. Quid Pro Quo Advertising

    PART VIII: STAFF TRAINING

    1. Staff Manuals

    2. Fall Training

    3. Winter Training

    PART IX: MEETINGS

    1. Staff Meetings

    2. General Meetings

    3. Emergency Meetings

    PART X: WEBSITE

    1. Mandate

    2. Code of Conduct

    3. Responsibilities

    PART XI: SUSTAINABILITY

    1. Ecological Sustainability Framework

    2. Paper Waste

    3. Online Guides

    PART XII: CUP MEMBERSHIP

    1. General Definitions

    2. Fees

    3. Contact

    PART XIII: LIBEL & COPYRIGHT

    1. Code of Ethics

    2. Copyright

    3. Email Policy

    4. Confidentiality

    5. Charges of Libel

    PART XIV: MISCELLANEOUS

    1. Statements of Support

    2. Partnerships

    3. Journalism Resources

    4. Crake Sawdon Award

    Part I: DEFINING PRINCIPLES

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    1. The Argosy Statement of Principles

    We, the funders of Argosy Publications Inc., affirm that the student press has a vital

    social, political, and informative role. We propose the following as the basis of that role,

    which will be expressed in a wide variety of editorial policies.

    a). Common Principlesi. We believe student publications exist as an essential component of the student

    communities they come from and that they should be accessible to those

    communities.

    ii. In addition, we believe The Argosy should maintain a critical perspective, and

    keep in mind the needs and concerns of non-students.

    iii. We believe student papers can be valuable and constructive within their

    communities, by providing information and analysis, and by giving a forum to

    individuals and groups that have little or no access to other media.

    iv. We also believe The Argosy should work towards environmental responsibility.

    v. We believe The Argosy should acknowledge its privileged position in being

    relatively free from commercial and managerial controls. It should strive toprotect and enhance that position by defending its editorial autonomy and

    giving its staff the power to democratically determine the papers advertising

    and financial policies. Because of its relative freedom, The Argosy can examine

    issues neglected by other media. Our mandate is to cover issues which affect

    students. However, we believe that no subject need fall outside the grasp of the

    student press, and that we best serve our purposes when we help widen the

    boundaries of debate on educational and social issues.

    vi. Thus, we intend to defend freedom of expression, and make possible an

    atmosphere of critical inquiry and imaginative thought. As it recognizes the

    potential dangers of the concentration of corporate media ownership, The

    Argosy recognizes its responsibility to work towards and promote an atmosphere

    of media diversity.vii. In pursuit of these ideals, we shall employ educative, investigative and active

    methods. We also will try to recognize our own limitations, and to maintain a

    sense of humour and humility.

    b). Freedoms and Responsibilities

    i. We believe our ideals can only be achieved under conditions of freedom and

    autonomy for the people working in the student press.

    ii. Therefore, we believe The Argosy should be free to determine and uphold their

    own editorial policies, including advertising policies, regardless of pressure from

    student governments, school administrations, police, and any level of

    government, corporations or any others.

    iii. We believe The Argosy should be free from the implicit editorial control thatresults from financial control of the publication by student governments or

    administrators.

    c). The Role of The Argosy

    i. We affirm that The Argosy shall contribute to the intellectual and social life of

    the Mount Allison community by (1) keeping students informed about events in

    the community, (2) actively encouraging and undertaking critical analysis of

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    events affecting Mount Allison students; (3) providing a forum for reputable print

    media, and; (4) providing a forum for the expression of student opinion.

    v. We affirm that the Statement of Principles is a living document, and only

    continual criticism, refinement, re-evaluation and renewal can ensure it remains

    so.

    2. No Religious Affiliationa. Although members are permitted to express religious inclinations so long as they do

    not contravene the Statement of Principles, The Argosy will not associate itself with any

    particular religion or religious group.

    Part II: MEMBERSHIP FEES

    1. Membership Fee

    There will be an annual fee charged to all registered students of Mount Allison University.

    a.

    The annual fee will be evaluated each year by the incoming and outgoingEditors in Chief and in consultation with the outgoing and incoming Business

    Manager.

    b. The fee can only be raised by a 2/3-majority vote at a general meeting of thecorporation.

    c. The meeting must be advertised in The Argosy a week before it occurs with theproposed increase clearly stated within the advertisement.

    2. Membership Billing Procedure

    Direct billing of all funders is handled by Mount Allison Financial Services. The Business

    Manager must fill out the appropriate paperwork once during each Academic term to

    receive the funds from Financial Services. Financial Services must be notified of

    changes to the membership fee directly after they occur.

    3. Membership Withdrawal

    Any funder or paying member of Argosy Publications Inc., may formally submit a written

    request to opt out of their member fees. The request must be submitted to the Editor-in-

    Chief and referred to the Publication Board, who will approve the opt out. If a funder

    opts out of the payment of fees, they relinquish any voting rights and will not be

    allowed to fill either staff or student positions on the Publication Board.

    PART III: HUMAN RESOURCES

    1. The Argosy Code of Conduct

    a). Scope

    i. This code applies to The Argosy workplace. For the intent of the code the

    workplace is defined as The Argosy office, the time at all CUP conferences,

    board meetings, as well as the time spent traveling to and from said

    conferences and meetings. The Argosy workplace also extends to allArgosy

    listservs and communications fromArgosy email addresses as well as any

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    other time that anArgosy staff member or volunteer can reasonably be

    considered to be representing The Argosy.

    ii. This code applies to all staff members of The Argosy, meaning the officers and

    volunteers.

    b). Jurisdiction

    i. Complaints with respect to a violation of this Code may be made by members ofThe Argosy in relation to the conduct of other members where the complainant

    is directly or indirectly affected by the conduct in question. See paragraphs 1.h.i

    and 1.j.i of Part VI of The Argosy policy manual.

    c). Rights

    i. AllArgosy staff and volunteers may reasonably expect to pursue their work in a safe

    and civil environment. The Argosy therefore does not condone harassment or

    offenses against property. The Argosy does not condone harassment on the

    basis of race, colour, sexual orientation, disability, age, marital status, political or

    religious affiliation, place of origin, class or gender.

    d). Harassment

    i. Harassment may be verbal, physical, or psychological. It is unwelcome and

    unsolicited. It may be one incident or a series of incidents. Harassment consists ofany vexatious comment or conduct that is known, or should reasonably be

    known, to be unwelcome.

    ii. Harassment may include, but is not limited to:

    1. unwelcome remarks, jokes, innuendoes or taunts about a persons body,

    clothing, sex, sexuality, racial background, disability, age;

    2. insulting gestures and practical jokes: for example, of a se