AREA SERVICE COMMITTEE AGENDA FOR July 18th, 2020 · 2020-07-07 · AREA SERVICE COMMITTEE AGENDA...
Transcript of AREA SERVICE COMMITTEE AGENDA FOR July 18th, 2020 · 2020-07-07 · AREA SERVICE COMMITTEE AGENDA...
AREA SERVICE COMMITTEE AGENDA FOR July 18th, 2020
1. Orientation of any new GSR and or Groups by Area Vice Chair at 1:15 PM.
2. CALL TO ORDER at 2:00 PM at Ebensburg Presbyterian Church, 200 N. Center St., Ebensburg, PA 15931.
3. Open Meeting with the Serenity Prayer.
4. Reading of the 12 Steps, 12 Traditions, & 12 Concepts.
5. Reviewing of Minutes:
6. Trusted Servants Roll Call:
Area Chair, Area Vice Chair, Secretary, Area Treasurer, Regional Committee Member, Public
Relations/Helpline/Website Chair, H&I Chair, Fundraiser Activities Chair, Unity Retreat Chair, Unity Retreat
Vice Chair, Literature Chair, B.O.D. Rep., P&A Chair, Outreach Chair
6a. Make it known to all trusted servants: As per Motion 1-8: That all trusted servants stay at the area meeting until over or report that they are leaving (no sneaking
out). Intent: In case questions are asked of them so we do not have to wait a month for an answer.
7. Trusted Servants Reports:
1. Area Chair 8. Unity Retreat Vice Chair
2. Vice Chair 9. B.O.D. Rep
3. Secretary 10. Hospitals & Institutions
4. Public Relations/Helpline/Website 11. Policy & Administrations
5. Regional Committee Member 12. Outreach
6. Fundraiser Activities 13. Literature
7. Unity Retreat 14. Treasurer
8. Old Business: None, but CAR motions from earlier this year are attached for homegroups to review.
9. Nominations/Elections:
Open Positions: BOD Rep
10. New Business: None
11. Group Reports:
Altoona: By Any Means Necessary, Hope Not Dope, Spiritual Not Religious, Serenity Sisters
Bedford The NA Way/We Do Recover, Vision of Hope/Hope Connection, Works If You Work It
Bolivar: Our Way Out
Ebensburg: Point of Freedom
Everett: Fresh Start
Hollsopple: Thousand is Never Enough
Indiana: 24 Principles for 24 Hours, Clean & Serene, Turning Point, Why Die, No Matter What, Staying
Alive, Subject to Revision, Living Clean, Together We Can, Miracles on Maple
Johnstown: Back to Basics, Free Yourself, High Hopes, Just for Today, Kiss, The Simple Solution, Leaps
and Bounds
Somerset: Hugs not Drugs, Promise is Freedom, Attitude of Gratitude, Hug Life, Principles Before
Personalities, The Nameless Group of NA
12. Next L.M.H.A.N.A Area Service Committee: August 15, 2020.
13. Close ASC with the “We Version” of the Serenity Prayer.
Minutes From June 16t, 2020 Area Service Committee
1. CALL TO ORDER: at 2:00 PM at Ebensburg Presbyterian Church, 200 N. Center St., Ebensburg, PA 15931.
2. Open Meeting with The Serenity Prayer
3. Reading of the 12 Steps (Jason R.), 12 Traditions (Sierria E.), and 12 Concepts (Keith)
4. Review of Minutes: Motion to accept minutes by Lance S., 2nd by Cora S., PASSED 6-0-0
5. Trusted Servants Roll Call:
Area Chair (P), Vice Chair (P), Secretary (P), Area Treasurer (P), Regional Committee Member (A/E),
H&I Chair (A/E), Public Relations/Website Chair (P), Literature Chair (P), Activities Chair (P),
Unity Retreat Chair (P), Unity Retreat Vice Chair (A/E), B.O.D. Rep. (V), Policy & Administration (P),
Outreach Chair (P)
6. Trusted Servants Reports:
Area Chair: Lance S. – PRESENT; This will be fast but thorough. If you are coming to literature with large orders next
month please let them know ahead of time.
Area Vice Chair: Joe H. – PRESENT; Nothing to report, but will be an open line of communication for Twin Lakes for
H&I.
Secretary: Liz M. – PRESENT; Please send reports by next Saturday, June 27th.
Regional Committee Member: Doug S. – PRESENT; Attached separately, including previous Car motions.
B.O.D. Representative: VACANT – No report.
Unity Retreat Chair: Jason R. – PRESENT;
LMHANA
UNITY RETREAT COMMITTEE
Meeting Agenda FOR 6/20/20
1. OPEN WITH THE SERENITY PRAYER 12:06 PM
2. READING OF THE 12-12-12
a. STEPS - Cody. C.
b. TRADITIONS - Timmy. L.
c. CONCEPTS - Bobbie. S.
3. ROLL CALL
a. CHAIR: Jason. R. - Present
b. VICE CHAIR: Drew. N. - Absent - Excused
c. SECRETARY: Sierria. E. - Present
d. TREASURER: Heuston - Absent - Unexcused/Resigned
e. MERCHANDISE CHAIR: Joe. H - Absent - Excused
f. PROGRAMING CHAIR: Bobbie.S - Present
g. REGISTRATION CHAIR: Mark. S - Absent - Excused
h. ACTIVITIES CHAIR: Kelsee. B - Absent - Excused
i. FIRE RING CHAIR: Cody. C. - Present
4. TRUSTED SERVANTS REPORTS:
a. Chair - Jason worked it out with the site to have a COVID response as part of the contract, in case of yellow. As
well as offering the family deal this year, that needs to be added to the registration flyer. She is also going to give a
date of no return for headcount for portapotty. Got them to drop the price sound system from 150 to 50!!
b. Vice Chair - No Report
c. Secretary - No Report
d. Treasurer - Resigned and said Peet. E volunteered to help.
e. Registration - I did want to fill you guys in on what all is going on. I have attached the flyer I have so far for your
information and approval. As long as you are ok with it, I will send it out to all of the different emails on the
regional list and print out copies for it and mail it to any of the PO Boxes on the website as well. I was thinking 50
copies per area listed with addresses. If you all are ok with that, let me know. I also have my Venmo and Cash App
setup on my phone and wanted to check with you about the account numbers you want me to use for the registration
fees. Please let me know if there is anything else I need to do or help I can provide you. Love you all.
f. Programming - Topics created, several ideas -- Doing like a Service theme, upon reading the Living Clean Book,
she got more topics. “New Way of Life” -- H&I + P&I + Men’s & Women’s Rap. She will make a spreadsheet to
send out.
i. Motion Bobbie to have a vote of confidence regarding speakers.
1. Pass 5-0-1
g. Activities - No report.
h. Merchandising - Nothing to Report - We do need to figure out to confirm the logo and get T-Shirts ordered.
i. Fire Ring - Found out that site has a bunch of wood cut up, they are going to only charge for what we use.
5. NOMINATIONS/ELECTIONS:
a. Bobbie. S. nominated Peet. E. for Treasurer 2nd by Cody. C.
i. Pass 5-0-0
6. OLD BUSINESS:
a. A lot of planning still needs to happen. We need to figure out merchandise, need to start planning the picnic on
08/01.
7. NEW BUSINESS:
a. Bobbie. S. made a motion to make family pricing $75 (Family of 4) + 10 extra after that for each kid. 2nd by
Cody. C.
i. Pass 4-0-2
8. CLOSE WITH THE SERENITY PRAYER at 1:00 P.M.
Unity Retreat Vice Chair: Drew N. – ABSENT; No report.
Policy & Administrations: Sher D. – PRESENT; No report.
Fundraiser/Activities Chair: Katie A. – PRESENT;
LMHANA ACTIVITIES COMMITTEE REPORT
6/20/2020
1. OPENED WITH THE SERENITY PRAYER
2. READING OF THE 12 STEPS, TRADITIONS, AND CONCEPTS
3. ROLL CALL
CHAIR: P
VICE CHAIR: V
SECRETARY: P
TREASURER: V
4. NOMINATIONS/ELECTIONS: NONE
5. OLD BUSINESS:
The “Cutest Pet Contest” was held on June 6, 2020 via Zoom. $130 was raised from participation. With the cost of
prizes previously purchased by the committee, this event raised $96.30 to donate to LMHANA. We appreciate
everyone’s participation. Congratulations to the winners!
6. NEW BUSINESS:
A) Discussed possibly rescheduling the “Murder in the Asylum” Mystery Dinner for October 3rd (Sat). We are
hoping to hold a rehearsal during the Unity Retreat Picnic on Aug 1st.
B) Tentative Halloween Dance to be held on October 31, 2020 (Sat) in either Ebensburg, Johnstown, or Altoona –
Doors open at 6, speaker at 7, dance & COSTUME CONTEST to follow. $3/person $5/couple – WALKING
TACOS, baked goods, hot dogs, and drinks will be sold.
*Both events remain tentative due to possible COVID-19 restrictions/venue availability ~ more will be revealed!
CLOSED WITH THE SERENITY PRAYER.
Outreach: Stef D. – PRESENT; The outreach committee has planned an “Outreach Learning Day” on July 11th, at Highland
Park in Altoona. The intent is to be an available resource for the HAFANA area as it disassembles. We will be having an
H&I workshop and a PR workshop.
Literature: Victor C. – PRESENT; Sold $806.00 in literature. $25.00 to outreach and $15.00 for a new group.
Public Relations/Website/Helpline: Alex B. – PRESENT;
Minutes for Public Relations 6/20/2020
I. Call to order at 12:00, open with SP
II. 12 steps, 12 traditions 12 concepts
III. Roll call
a. Chair - present
b. Vice Chair - vacant
c. TFC - vacant
d. Website coordinator - vacant
e. Secretary - vacant
IV. Old Business - no feedback from groups for info about meeting locations, the committee will collect info and send out to
meeting places with resources during shutdowns to help them provide resources for community members seeking help
V. Nominations/elections - none
VI. New Business - none
VII. Adjourn at 12:45, closed with SP
Hospitals & Institutions: Alex J. – ABSENT; Report given.
H&I Report June 2020
1. Call to Order: 1:00 PM
2. Open Meeting with Serenity Prayer.
3. Reading of the 12 – 12 – 12
a. 12 Steps – Michelle
b. 12 Traditions – Kristin
c. 12 Concepts – Tim
4. Roll Call:
a. H&I Chair: Alex J. – A/E
b. Vice Chair: Sierria E. – P
c. Secretary: Michelle B. – P
d. Panel Coordinators:
i. Twin Lakes: Vacant
ii. Pyramid: Greg M. – A/E
iii. Cove Forge: Eric M. – A/UE
iv. Indiana County Jail: Alex B. – A/UE
v. Spirit Life: Risa H. – A/UE
vi. Somerset Hospital Psychiatric Unit: Vacant
vii. SCI Pine Grove: Alex J. – A/E
viii. SCI Somerset: Larry.P. – A/E
ix. SCI Laurel Highlands: Larry P. – A/E
x. Somerset County Jail: Lance S. – P
xi. Cambria County Jail: Michelle B. – P
5. Review of the Previous Minutes: PASSED
6. Trusted Servants Reports:
a. Chair: Alex J. – No Report
b. Vice Chair: Sierria E. – No Report
c. Secretary: Michelle B. – No Report
7. H&I Panel Coordinator Reports:
a. Twin Lakes – Vacant
i. No Report
b. Pyramid – Greg M.
i. Going back in on 6/21. No restrictions as of yet except temperature takes.
c. Cove Forge – Eric. M –
i. No Report
d. Indiana County Jail – Alex. B. –
i. No Report
e. Spirit Life – Risa. H. –
i. No Report
f. Somerset Hospital Psychiatric Unit - Vacant
i. No Report
g. SCI Pine Grove –Alex. J –
i. No entry and still no idea when we will be allowed back.
h. SCI Somerset – Lance S.
i. Not allowed in. High COVID rates.
i. SCI Laurel Highlands – Lance S.
i. Not allowed in. High COVID rates.
j. Somerset County Jail – Lance S.
i. Not allowed in. High COVID rates.
k. Cambria County Jail – Michelle B.
i. Looking to start back in July.
8. Old Business:
a. No one reported back about the documents we sent to facilities with points of information regarding zoom and
other resources for recovery during COVID.
9. Nominations/Elections:
a. None
10. New Business:
a. Motion 6-1 -- Made my Tim L., 2nd by Lance S. To add the old HAFANA H&I commitments to the LMHANA
commitments, Pine Ridge halfway house and St. Joe’s rehab, both in Tyrone, with Tim L. As panel coordinator for
both facilities. Intent: To carry our message wherever we can at this point in time. PASSED.
11. Next H&I Sub-Committee: 7/18/20
12. Close with the Serenity Prayer at 2:00 PM.
Treasurer: Seth S. – PRESENT;
LMHANA Treasurer Report - Jun 2020
Description Debit Credit Balance
STARTING AREA BALANCE $1,356.23
EXPENSES
region donation $162.72
New mtg Lit $20.40
Website $197.39
Bank Checks
To Literature - outreach $25.00
money from fundraiser cute pet $130.00
PO BOX (yr payment)
Presby Church Donation (Rent - 10% if >$10) $10.00
TOTAL EXPENSES $415.51 $130.00 $1,070.72
GROUP DONATIONS Group Count
Altoona - Spiritual Not Religious
Altoona - Hope not Dope
Bedford - Hope Connection 1
Bedford - Vision of Hope 1
Bedford - NA Way 1 $41.00
Bedford - We Do Recover 1
Bedford - Works if you work it 1
Ebensburg - Point of Freedom Group of NA 1
Everett - Fresh Starts 1 $8.00
Indiana - Subject to Revision
Indiana - Clean and Serene
Indiana - 24 Principles For 24 Hours
Indiana - Why Die
Indiana- miracles on maple 1
Indiana - Living Clean
Indiana -Turning Point
Indiana - Stayin Alive
Indiana - High Noon
Hollsopple - Thousand Never Enough
Homer City - No Matter What
Johnstown - Back To Basics
Johnstown - Elevator is Broken
Johnstown - Free Yourself
Johnstown - Just For Today
Johnstown - K.I.S.S.
Johnstown - High Hopes
Johnstown - Hug Life
Johnstown - The Simple Solution
Johnstown - Work The Steps or Die Mo Fo
Somerset - Nameless
Somerset - Promise is Freedom
Somerset - Principles before Personalities
Somerset - The Journey Continues
Somerset - Hugs Not Drugs
Somerset - Attitude of Gratitude
Somerset - Hug Life
TOTAL GROUP DONATIONS $49.00 $1,119.72
Other Donations:
Transfer from Literature $380.28
Unity Retreat - Amount over Prudent Reserve
Total Bank Deposit $429.28
AREA SUB BALANCE WITH SUB COMMITTEE RESERVES
$1,500.00
Subcommittee Expenses:
Activities Fundraiser = $250.00 (3 events per year) $1,500.00
Hospitals & Institutions $1,500.00
Public Relations = $50.00 (per month) $1,500.00
Policy and Administration $1,500.00
New Groups $1,500.00
Miscellaneous: H&I Copies $1,500.00
ENDING AREA BALANCE $1,500.00
LMHANA Prudent Reserve: $1,500.00
Suggested Regional Donation (if number is bracketed it's below reserve) $0.00
Total Number of Groups Donating this month 8
Percentage of Groups Donating 30.77%
Percentage of Area Expenses the Groups Donations are covering? 11.79%
LMHANA Literature Financial Report - Jun 2020
Description Debit Credit Total
Starting Literature Balance $1,028.88
Debits
NAWS Literature Purchase
Supplies and copies
Bank Deposit Error
Bank Service Charge
Miscellaneous: Checks account over to area $380.28
Credits
Literature Sales $806.00
H&I Donation
Transfers from Area Account
New Mtg Lit $20.40
H&I Literature
PR Literature(outreach) $25.00
Bank Deposit Error
Sub Total Balance $380.28 $851.40 $1,500.00
Ending Literature Balance $1,500.00
Literature Prudent Reserve: if over 1500 move to Main Account (bracketed number under PR) $1,500.00 $0.00
7. Old Business: Motion 5-16-01 – To purchase One host Zoom account for ASC ($14.99 +tax) Intent – To continue serving the groups and allow
subcommittees to hold their monthly meetings; To fulfill our primary purpose of carrying the message to the still sick and suffering
addicts. Motion made by – Doug S., 2nd by Marc S. Tabled due to lack of quorum. Will revisit if/when COVID strikes again.
8. Nominations/Elections: None
9. New Business: None
10. Group Roll Call & Reports:
Altoona:
-By Any Means Necessary- PRESENT – Stef D. (OTHER) – All is well.
-Hope Not Dope- ABSENT
-Spiritual Not Religious- ABSENT
-Serenity Sisters- PRESENT – Cora S. – OTHER – New meeting.
Bedford:
-We Do Recover/The NA Way- PRESENT – Cora S. – GSR – All is well.
-Works If You Work It- ABSENT
-Vision of Hope/Hope Connection – PRESENT – Keith H. – GSR – Saturday and Monday Bedford meetings still closed,
had one Vision of Hope meeting on 6/16/20.
Bolivar:
-Our Way Out- ABSENT
Ebensburg:
-Point of Freedom- PRESENT – Katie A. – ALT GSR – Anniversary event on 6/30 at Lake Rowena. Still on Zoom.
Everett:
-Fresh Start- PRESENT – Cody C. – OTHER
Hollsopple:
-A Thousand Never Enough- ABSENT
Indiana:
-Turning Point- ABSENT
-24 Principles for 24 Hours- PRESENT – Sher D. – GSR – Still on Zoom, low attendance.on Z
-No Matter What- ABSENT
-Living Clean- ABSENT
-Clean & Serene- ABSENT
-Why Die- PRESENT – Alex J. – OTHER – Still meeting on zoom.ABSENT
-Staying Alive- ABSENT
-Subject to Revision- PRESENT – Christina O. – ALT GSR – Meeting via zoom, might open this coming week. More will
be revealed. About 10-15 people in attendance.ABSENT
-Together We Can- ABSENT
-Miracles on Maple- PRESENT – Scott N.Doug S. – GSR – Temporary location change due to campus being closed,
Sunflower Yoga Studio, flyer to follow. Opening back up in person on 7/5 with Zoom as well. No shoes or coffee.– OTHER
– Still meeting on zoom.
Johnstown:
-Back to Basics- ABSENT
-Free Yourself- ABSENT
-High Hopes- ABSENT
-Just for Today- ABSENT
-KISS- ABSENT
-The Simple Solution- PRESENT – Jason R. – GSR – Opening this week physically, following suggested CDC
guidelines.Meeting open, no coffee.
-Leaps and Bounds- ABSENT
Somerset:
-Hugs, not Drugs- ABSENT
-Promise is Freedom- PRESENT – Marc S. – OTHER – Still meeting on zoom, 10-20 people in attendance. Discussing
outdoor meeting.ABSENT
-Attitude of Gratitude- PRESENT – Marc S. – No meeting, physical or zoom. Waiting to hear from church.ABSENT
-Hug Life- PRESENT – Joe H. – GSR – Starting physical meeting back up tonight, following suggested CDC guidelines.
No more than 25 people, will take the overflow outside.ABSENT
-Principles Before Personalities- ABSENT
-Nameless Group of NA- ABSENT
11. Next Area Service will be held: July 18ne 20, 2020.
12. L.M.H.A.N.A. Area Service Committee Closed with the “We Version” of the Serenity Prayer.
CAR Report Motions Full CAR report can be found on NA.org
Maker: World Board
To approve the NAWS Long-Term Goals, which serve as the foundation of the NA World Services Strategic Plan.
Maker: World Board
To approve the IP contained in Addendum A, “Mental Health in Recovery,” as Fellowship-approved recovery literature.
Maker: World Board
To approve the revisions to the FIPT Operational Rules contained in Addendum B. A summary of the proposed changes shown in Addendum B includes:
• A change to the Inspection Clause to reflect discussions at WSC 2018 and clarify that only the WSC can act
for the beneficiary—the NA Fellowship as a whole. • Various “housekeeping” edits:
-A change to the description of WSC Boards and Committees on page 11 to the World Board.
-Two edits to Section 12: Trustee Reporting Obligation on page 15 to change calendar year to fiscal
year and to add independent to the description of the annual audit. -Changing representatives to delegates on page 24 of the Reader’s Notes.
-A straight copyedit by adding the word the on the same page and other edits on pages 15 and 31.
-A change to the way the Inspection Clause is described on page 37 of the Reader’s Notes.
Maker: World Board
To approve the revisions to NA Intellectual Property Bulletin #1 contained in Addendum C.
This bulletin has been largely rewritten. A clean copy of the bulletin with proposed revisions is contained in Addendum
C. A copy tracking the proposed changes is included in Addendum D. A summary of the proposed changes to Intellectual Property Bulletin #1 includes:
• Permission would be required to reprint book-length pieces.
• Current policy that was not clearly expressed in the bulletin has been added to the text. Groups are only
allowed to reproduce currently approved versions of recovery literature, as that is all that NAWS is authorized to publish and distribute, and this permission does not include electronic or online formats.
• The introduction has been rewritten and the section on copyright has been moved ahead of the section on
trademarks. • Some copyediting changes are suggested, such as using the term policy throughout the document, rather than a
mix of policy and guidelines.
Maker: World Board
To approve the initiation of the established process to revise the Fellowship Intellectual Property Trust in the 2020–2022 Conference cycle. SECTION 2: REVISION OF TRUST INSTRUMENT Provisions of the Trust Instrument may be
changed only under the following conditions:
-Any motion to review proposed revisions to the Trust Instrument must receive the approval of a majority of
regional delegates at the World Service Conference. -After such review is approved, proposed revisions will be open for a six-month review and input period, after
which the proposed revisions will be presented in the Conference Agenda Report for adoption.
-A motion to adopt any proposed revisions to the Trust Instrument will require a vote of “yes” from two-thirds of those regional delegates recorded as present in the World Service Conference roll call immediately prior to
the vote.
Maker: Norway Region
-To direct the WB to create a project plan for WSC 2022 to create a new Step Working Guide for members
whom have worked through the previous one and would like to evolve in their recovery.
Maker: Baja Son Region
-To direct the World Board to develop a project plan, for consideration at WSC2022, to create a booklet of Step
study questions with the parameter that each question is derived from one sentence in the Basic Text chapter
‘How It works’.
Maker: Argentina Region
-To direct the World Board to create a project plan for the World Service Conference (WSC) 2022, the
development of a new IP for daily personal inventory of gratitude.
Maker: Iran Region
-To direct the World Board to create a project plan for WSC 2022 to create a new IP for women in recovery.
Maker: Latin American Zonal Forum
-To direct the World Board to create a project plan for consideration at WSC 2022 to create a guide for online
meetings.
Maker: Carolina Region
-To direct the World Board to create a project plan for WSC 2022 for a service pamphlet (SP) that explains “being under no surveillance at any time”.
Maker: Southern California Region
-To direct the World Board to create the Spanish-language Narcotics Anonymous (Basic Text), Step Working
Guides, and It Works: How and Why available in an audio format.
Maker: Sweden and Australia Regions
-To direct the World Board to create a project plan for consideration at the WSC 2022 to investigate changes and/or additional wording to NA literature from gender specific language to gender neutral and inclusive
language.
Maker: California Inland Region
-To place an 8-year moratorium on the creation of new English language recovery literature after WSC 2020 to WSC 2028, excluding any literature projects already in development.
Maker: Argentina Region -Instruct the World Board to develop a project plan for the 2022 World Service Conference (WSC) to produce
an informative video about Narcotics Anonymous, for Public Relations services [committees] and online publication, approved by NAWS, where it is briefly explained: 1. What is Narcotics Anonymous 2. How it
works 3. How to contact NA
Maker: Volunteer and Southern California Regions
-If any Motion or Proposal, in Content or Intent, has been submitted and failed to achieve consensus or adoption
at two consecutive World Service Conferences, the previously proposed Content and Intent may not be suggested to the Fellowship in the Conference Agenda Report (CAR)/ Conference Approval Track (CAT) or at
the WSC for one entire conference cycle.
JUNE 2020 RCM REPORT
Old Business: Motions 2 & 3 continued to be tabled due to COVID meeting restrictions.
Nominations/Elections: Proposed continuation of positions indefinitely until groups/areas are able to meet and send nominees.
TSRSO REPORTS:
BOD Chair: We will be receiving declarations page for groups’ insurance policy as soon as RSC secretary sends out. Service
Office open Sundays but suggesting to open Saturdays and Sundays.
SPIRITUAL RETREAT: 2020 Spiritual Retreat is officially Cancelled.
STL 38: IS HAPPENING! Important that we are announcing this due to some confusion between the Spiritual Retreat and STL 38. Discussion around cancelling and the consequences. Would be responsible for approximately 29k food and beverage bill if
TSRNA decided to cancel. However, if convention center would cancel, then we would not be liable. Strongly urged not to
cancel in light of consequences. Convention Center said they would work with us if attendance is low due to COVID.
AREA REPORTS: Butler and Lake Erie Spiritual Retreats Cancelled. LMHANA Unity Retreat continuing as scheduled.
SWANA men’s conference uncertain at this time.
TSRSCNA REPORTS:
TREASURER: After paying insurance, we are close to prudent reserve with very little donations coming in. Largest bill is
HELPLINE and treasurer will be contacting helpline about being flexible with the bill. Region is close to operating at a deficit.
HELPLINE NOTES: Down from 30-40 calls/week to ~5 calls/week. Conscience strongly shared by committee of the vital
importance of HELPLINE. Segway into conversation about importance of considering electronic donations at the home group
and area levels.
RD REPORT: Attached. PPP loan accepted by NAWS and discussion around loan forgiveness. Committee conscience that it
would be a violation of 7th Tradition to have loan forgiven, given that we are fully self-supporting through our own
contributions. Also, CAR VOTES ARE STILL NEEDED FOR SECOND PORTION OF WSC 2020.
NEW BUSINESS: Formed Ad-hoc committee to review and share resources related to reopening meetings and delivering
services during COVID with weekly Zoom Meeting Sundays at 5pm. ZOOM ID: 961-695-3680.
In the meantime, here is a checklist for reopening meetings that our Area and Groups could use:
https://www.na.org/admin/include/spaw2/uploads/pdf/Checklist%20for%20Reopening%20Meetings.pdf
CHECKLIST FOR REOPENING MEETINGS
It is suggested that groups have a detailed plan for reopening in-person meetings. As NA groups, we need to keep our Traditions
in mind (paraphrased here): 4th Tradition – Groups are autonomous, except when our actions may affect other groups or NA as a
whole. www.na.org
Attached are the Area Reports, June 13th, 2020 RSC Minutes, BOD JUNE REPORT, STL 38 May 24, 2020 Minutes, and
Trusted Servants Reports.
Thanks for letting me serve,
Doug S
AREA REPORTS
Kinzua Area Report
We met 5-3-20 via Zoom and did not reach quorum. We met 6-7-20 at the pavilion in Crescent Park outside WGH
with 7 members, 4 of whom were GSR's in attendance so that there was quorum. Several groups have held face to
face meetings recently, both inside and outdoors and required masks and social distancing. Several other meetings are
and have been meeting, though their locations have changed due to regular facilities not being available. There
adherence to health guidelines wasn't reported at the area service meeting. Our events committee has announced a get
together at Betts Park, 7-25, with pizza, bingo, and speakers on sponsorship. We will resume our H&I meeting at the
Abraxas youth facility 6-28, the first time we have been able to provide an H&I meeting to any of the 5 facilities we
serve, since March. YIS Brian J.
PICNA
Good morning everyone, I am an addict and my name is Annette W I am the RCM for PICANA Area here is an
overview of how PICANA ‘S Area is doing.
As of today, PICANA ‘S Area has 8 Trusted Servants
Area Chair; Roberta S
Vice Chair; James B
Treasurer Chair; Deborah L
Activities Chair; Duayne N
Outreach Chair: English B
Share Service Rep, Jamel E
RCM Chair Annette W
Area: PICANA
Due to the pandemic there a very few meetings in the PICANA Area meeting with guidelines and restriction there are
still many meeting waiting to be able to reopen and a few has lost there meeting place due to being senior homes.
P&A
H&I
PICANA has 2 facilities Alpha House and Family Links our H&I Chair has stepped down. As of Thursday June 11th
PICANA Started doing H&I at the Alpha House Activities.
Our Sponsor Sponsee Breakfast is still pending RCM:
Shared Service Rep; 06/06/2020 Tri Area Convention 5 had a Speaker Jam on ZOOM
BOD Report
Hello, A few things to keep in mind we have several board members from different areas that can get back to
any Area with board questions and address questions and concerns financially for start to live and the spiritual retreat
Questions and concerns for our Start to live convention we address at the last two board meetings we did get in touch
with the convention center in Erie Pa if we decide to cancel the convention which would take 2/3rd votes the financial
impact for the price for food and beverage which is pretty close to 29,000.00 I do not have the exact number the
convention center suggest not to cancel and we cannot postpone due to other events already scheduled there. We
were made aware of the fact they will work with us on the food and beverage, but nothing is in writing they are aware
of our financial impact and attendance and are willing to work with us. Several members need the certificate of
insurance and our policy is outdated on the procedure according to the conversation I have had with our past Board
member Ken K. who was wonderful with negotiating our insurance. According to the new terms the insurance
company will mail or email the certificate of insurance to the facilities who need it. The office is open on Sundays
10:00am to 4:00pm one person at a time. I believe this should change to full service since other businesses in
homestead are fully open to full compacity just a suggestion. We will be moving forward with insurance cancellation
for start to live convention this year we will be working with Ken K our past board chair since he can assist us with
this task. Jim B Board Chair has been working out of town and this month he had to work a full Saturday he should
be back home by august. In Loving Service Lena J. TSRSO Vice Chair Board.
RSC MINUTES
Virtual Zoom Meeting
“...directly responsible to those they serve. “
“Robert’s Rules and our policies and procedures are our practical methods for practicing Spiritual
Principles”
Minutes of TSRSCNA meeting June 13, 2020
1. Meeting Opened: 10:30 with Serenity Prayer
2. Reading of 12 Steps, 12 Traditions, and 12 Concepts.
3. 1st of 2 roll calls: 9 voting members. Quorum (6) not met, 2 RCMs joined after roll call.
4. Motion to accept last RSC Minutes. Motion to accept by NEASCNA, 2nd by Butler. Approved.
5. Sharing Session: Reviewed Areas that are meeting in person and virtually. Most are meeting either virtually or
moving in person, quorum is not always being met at Areas.
6. Chair Person Announcement – None
7. Welcome new members: Nick R. RCM Alternate Butler
8. Old Business:
• Motion 2: Initiated by Zonal Ad-hoc Chair, seconded by EEANA: That TSRSCNA (Tri-State Regional
Service Committee of NA) withdraw from the NEZF (Northeast Zonal Forum) and join the MZF (Midwest
Zonal Forum). Intent: To move to a zone that is more in line with our (TRSCNA) values and the traditions of
NA, to reduce costs.
Motion Tabled due to COVID restrictions in meeting
• Motion 3: Initiated by: EEANA, seconded by: NEASCNA To amend current TSRSCNA “Guidelines for
Videoconferencing” to: Omit Sections A & B, add Section C per the attached document. Intent: To utilize
technology to increase accessibility and unity in NA service
Motion Tabled due to COVID restrictions in meeting
9.Nominations and Elections: Proposed to continue all current Trusted Servant positions indefinitely and reevaluate
when groups/areas are able to meet and send nominees. No opposition to the proposal from RCMs.
10.TSRSO Reports:
-BOD Chair - Full report attached. Reviewed regional insurance policy. A copy of the declaration page will be
given to the RSC Secretary to distribute to groups/areas as requested. Our insurance policy will defend groups
if a claim is made for COVID.
-BOD Treasurer - No report.
-Spiritual Retreat - Retreat is officially cancelled for 2020. Ad-hoc committee is looking at future places to
host the committee. Refunded all preregistrations.
-Start to Live - Absent.
11. RCM Area Reports – RCMs that submitted a written report have been attached.
Butler Spiritual Retreat has been cancelled
Lake Erie Spiritual Retreat has been cancelled
Laurel Mountain Highlands Retreat will continue as planned August 28-30.
SWANA –Home Group Men’s Conference is confirming with church to confirm if the event can go on as
planned.
12. TSRSCNA Reports:
-Chair - Nothing to report.
-Policies and Administrations (P&A) - Absent.
-Treasurer - Report Attached. After paying insurance we are close to our prudent reserve with little donations
coming in. The helpline is the largest bill we pay. Treasurer will contact the helpline about being flexible with
payment.
-Hospitals & Institutions (H&I) - Absent.
-Public Relations (PR) - Position Vacant
-Regional Delegate (RD) - Present. Presentation will be emailed by RD to RCMS.
-Literature - Position Vacant. Rich reported. Maintaining contact with the Helpline, did a Zoom presentation,
has a booth request for August event in the WE Area.
-Outreach - Absent.
-Additional Needs - Position Vacant.
-Web Chair Report - Present. Report attached.
13. New Business:
Formed an Ad-hoc to review and share resources related to reopening meetings and
delivering services during COVID19. Committee will weekly on Zoom 961-695-3680 starting Sunday June 14
at 5pm.
14. Adjourn 1:45pm
NEXT MEETING:
August 8, 2020 10:30 AM 10:30 AM, at the TSRSO (if possible)
Zoom Meeting ID: 961-695-3680
STL 38 CONVENTION COMMITTEE
MINUTES: MAY 24, 2020
Meeting opened with the Serenity Prayer at 11AM.
Twelve Traditions: Yolanda B.
Twelve Concepts: Denise T.
Step Working Guide pg. 122: Laura N.
April minutes reviewed and accepted. Roll call – Activities V. Chair and Programming V. Chair not present, quorum satisfied.
Chair’s report:
The BOD has requested to have a spreadsheet for T&R trinkets. They have also requested to have the T&R bids
submitted in an itemized format as opposed to screenshots. We need to squash the circulating rumors about the
convention being cancelled. It was mentioned that some members may have Start to Live confused with Tri-Area.
We should also look at coming up with a contingency plan in the event one is needed. This can be discussed in new
business. We also need to look at what is being planned for our next activity.
Spreadsheets for T&R and merchandise will be sent.
BOD report:
T&R submitted too many screenshots for BIDS. The BOD would like to have a more organized, consistent listing of
the items and prices for comparison. The convention center is expecting us in October, and they are willing to work
with us.
The board has met and come up with a plan for opening the office. Enhancements will be in place and the office will
be opened next weekend.
Hotel Liaison: written It has been confirmed with the hotel that our banquet and brunch costs will remain the same this year. We will not
have to raise prices. I happened to be at the office last Sunday while the BOD meeting was going on. They were
stressing about meeting our contractual requirements with the convention center and hotels. I explained to them that
our hotel contracts are zero-risk to us. We do not have to meet any threshold on the room blocks in order to get our
hotel meeting rooms, coffee, pastries, rates or comp nights. I reached out to Bayfront with their concerns and said
that I was worried the BOD might attempt to cancel the convention over worries about food and beverage minimums
for the convention center. I received a very encouraging reply, which I am pasting below so that everyone will know
exactly what Martha said.
Hi Jesse, we absolutely would rather have you here than not this year! It’s so hard to know what the future holds but
we are planning to move forward with our late summer fall events to the best capacity that we can and understand the
number might not be as high as we all hope. So, we will certainly look at minimums for each event and how to
handle should COVID-19 still be impacting us in effect! Tell the committee not to worry, we will work together!!
I think this should allay the BOD’s worries and enable us to continue planning the convention. I still have not heard
back about mobility scooters. I will keep trying. It was awesome to be a part of yesterday’s event! We brought in
$200 in auction tickets. I will ship the items to the winners this week. I’m available to help with anything that anyone
needs.
Activities: Had some difficulties attending yesterday’s event, kept getting disconnected. Would like to have a face to-face event.
We did have discussion in the past about St. Peters in Wilkinsburg. But it’s not likely this will happen. Current
discussion is for another virtual speaker jam to occur on July 11 th. Future events:
• August 5th – Erie
• Sept 11th – St. Juan Diego Parish, Sharpsburg
• October 3rd – St. Maria Goretti
***Discussion: Reduce the 1000 person ZOOM account to 500, to be more prudent with our funds. We no longer see
the need to have that large capacity. All in agreement.***
Archives and Auctions:
A flyer for more memorabilia is needed.
Graphics and Technology: Registration form went out.
Alix – updated huggers and greeters
Will get flyers to the regions/areas this week. NO FLYERS in office per Officer Manager. Jesse S. thank you!
Convention Information:
Working on bids for sign language. Have started compiling the spreadsheet for huggers and greeters.
Merchandise:
Opened the meeting with the Serenity Prayer, reading of the 12 traditions, 12 concepts & Step Working Guide pg.
122. We had 5 members in attendance. The committee went over the first order, logos and our zoom event. We
brought in $349 minus $48 for shipping costs. Total Sales for first event $301.
Programming: The committee has proposed to have another virtual event. This will be a predecessor speaker jam with speaker’s
having 25+ years clean. It will be held on July 11th in the same time fame, from 2-8. Speakers will have 30 minutes
each to share, and there will be a clean time countdown. All were in agreement.
Tickets and Registration:
Meeting opened with the Serenity Prayer, the reading of the 12 traditions, 12 concepts and pg.122 step working guide.
Trinkets as well as the cost of the program were discussed. The program is .56 and the bag must be $5 or less. The
committee is purchasing new t’s, blue long sleeved. We voted on these items for the bag.
• Magnet
• Water bottle
• Program
• Neck wallet
• Bag
• Note pad/pen
Jesse S. is assisting us with pricing on certain items with his contacts. He spoke to Open Tip and they are not able to
get a lower price unless we want non-woven, which does not look as nice. Will try to get lower costs.
Treasurer’s report: written We came into the month of April with an account balance of $9319.77. We had one new check for the month of
April.
• Total Checks:
• St. Juan Diego Parish $100* (March 8th – Outstanding)
• Creative Images for YOU $1,000 (Cleared 5/12/20)
TOTAL $1,100.00
Total Deposits:
Square Direct Deposit** $14.26
TOTAL CURRENT BALANCE: $8234.03 (AFTER ALL CHECKS) (For further information please review Check Register and Bank Statement for the month of April in email
attachments.)
Sent BOD requested spreadsheet.
Old Business: • Subcommittees meeting virtually
New Business:
• Worst case scenario, if the convention does not take place, committee members remain in place for
STL 38 in 2021.
• Possibly will have to refund; can give the option to carry-over to following year or refund.
Grateful and Willing to Serve - Laura N.
Trusted Servants Reports
Treasurer Report
Balance per Bank 5-31-20 10,572.49
Add Investment Balance
Add Mobile Deposits 149.50
500.00
25.00
50.00
Total Additions to Bank 724.50
Less Outstanding Checks
TSRSO 6,341.00
Teleplex 1,611.00
Telecom 14.58
Verizon 61.41
Total Deductions 8,027.99
Balance per Bank 3,269.00
Website Subcommittee Report
Created email account for [email protected] for the BOD. Worked with the outgoing Negotiating
Team Chair to transfer the 1,500+ emails generated during his term related to hotel and insurance negotiations and
related matters and is an invaluable resource for continuity in the position. Through TechSoup and Google
Nonprofits we have 20-some web-based email accounts, using @tsrscna.org, which would otherwise each cost
$20/month.
A pop-up page had been created for the meeting closures. Within several weeks about all meetings were closed. It
became unfeasible to maintain any semblance of an accurate list, we just were not getting informed when most
meetings were being opened, to avoid listing meetings as closed that were open the list of temporarily closed
meetings was removed about 2 weeks ago.
On the “Area Info” page, area services meetings were listed as cancelled for specific dates. Those dates have
passed and been removed from the website. If any area service meetings are going to be cancelled, the dates
cancelled or the date to be reopened, can be listed on the “Area Info” page on the website. Also, any ASC meeting
online the Zoom ID maybe listed on the “Area Info” page. Currently there are no area’s publicly posting the ASC
Zoom Meeting ID on the region website.
Also, regarding the “Area Info” page, please check to make sure the area service meeting info and the mailing
address for your area is current on the website. Beaver Valley, BVASCNA, was just updated.
Open Positions flyer for Start to Live 38 has been updated on the Start to Live page.
Meeting times for P&A, Outreach, and Website subcommittees were changed on the website to “2nd Saturday Odd
Months”.
Added a Regional Delegate page to our website. The content on this page is still all pre-CAR but can be updated as
needed.
We have had speaker recordings on the website for Start to Live 3 through 24. We have just added speaker
recordings for Start to Live 28 through 34 to the website. We have yet to locate recordings for Start to Live 25, 26,
and 27. If anyone might be able to locate recordings for these years they can be added to the website.
The BMLT database has been created on our server but the public display page is still being developed. The
database is being updated and may be utilized by area websites as Lake Erie is now.
Event Flyers have been updated when received including several for Start to Live events. Please remember to email
area event flyers to [email protected].
Thank you for allowing me to serve.
Terrance Z.