Are you ready?

Pre-Event Planning – Things to ConsiderLocation and Time of Year

Weather implications Audience

Special accommodations requestsICE contacts on registrations forms

ContractingActs of God/Force Majeure clauses

Location and Time of Year Training

Get training on First Aid/CPR/AED and Disaster Preparedness

Pre-Event Planning – Things to Consider

Location and Time of Year

Evaluate the where and when of your event: Storm season Earthquakes High elevation Extreme temperatures

Pre-Event Planning – Things to Consider

AudiencePhysical accommodationsDietary accommodationsAge

Very young or older populationsNumber attending

Highly attended events

Pre-Event Planning – Things to Consider

Contracts

Acts of God unpredictable natural events

storms, earthquakes, flood

Force Majeure clauses human-initiated action cannot be predicted or controlled

Pre-Event Planning – Things to Consider

Get Trained First Aid CPR AED Emergency Preparedness

Pre-Event Planning – Questions to Ask

Venue’s disaster plan – can you see itIs venue staff trained for emergenciesWhen was the last time they had an emergency

drillLocal Emergency phone numbersLocal Non-Emergency phone numbersClosest HospitalClosest Trauma HospitalAmbulance/Fire Response times

Weather EmergenciesEyes on the sky or the app

http://imapweatherradio.com/ www.redcross.org/mobile-apps/hurricane-app Weather apps found at local TV stations

Share the plan with your attendees In the conference program and in first plenary session

Execute the plan Have attendees take cover in designated place

Head Count Verify that all attendees are accounted for

Sudden Illness

Personal Emergencies Fainting – loss of blood to brain Seizure – remove all objects from around person, DO

NOT attempt to restrain person Heart Attack – Aspirin, CPR, AED Stroke – note time symptoms start

F-A-S-T Choking

CALL 911 IN ALL THESE CASES

First AidFirst Aid

Bleeding Broken bones/Sprains/Strains Temperature related illnesses Food poisoning

Get trained Limits liability

Liability

What is your agency policy on providing helpAsk your superior/attorneyMost organizations have policies that cover

employees and other affectedWhat is your liability if you do NOTHING?

Insurance

Event insurancewww.privateeventinsurance.com

Facility insurance Attendee insurance Employee insurance

Event Emergency/Disaster PreparednessAre you ready?

Thank you for you attention.

For questions about this presentation please contact:

Maggie McGowan, CGMP, CMPmmcgowan@ou.ed

405-325-4850