Archiving PDFs at the Orange County Register

Sharon Clairemont

Director, Content Research

Freedom Media Enterprises

sclairemont@ocregister.com

Archiving PDFs at the Orange County Register

Why? How? How much?

The Orange County Register is a daily newspaper of 360,000 circulation.We also have 25 weekly community papers and a weekly Spanish-language paper.

Introduction Our purpose is to give you useful

information for planning PDF archiving.

Archiving PDFs at the Orange County Register will serve as an example.

Topics of Discussion Why archive PDFs? How do you archive PDFs? Issues in archiving PDFs

How to search PDFs Linking PDFs to page elements

Why archive PDFs? Revenue

PhotoAccess /Showcase

www.ocregister.com/photos Historical record Easy access to advertisements Contest entries Easy to share, transmit Links to related items on the page

In the beginning... Choosing a pagination system...

will involve many others in your organization, but needs you to represent

archiving issues and requirements. The process will be unique at your

company. The process at Orange County

Register...• The Register uses CCI as a complete publishing system / editorial environment

CCI to archive process• CCI archive script creates PDFs every morning HTML extract tells Distiller how to build the page; determines size/dpi; links are created between the PDF and elements on the page

• CCI script moves PDFs to “BasketsOutArchive”• BasketsOutArchive has subfolders

by product (section) and by date• Perl script from archive picks up PDFs from CCI and moves them into archive• Archivists’ quality control steps verify presence of PDFs as they archive each section.

Issues in PDF archiving Size and storage Quality control Corrections Copyright

Size and storage The Register stores PDFs at

200 dpi

Total PDFs 120,234 (since 10/00)

Avg. per day 204

Total size ~ 100 gigabytes

Avg. size / day ~ 171 megabytes

Quality Control: Why and How Do it (no one else will)

Assume the responsibility as you do for

other data. Archivists can check pages as they

archive each section.• Missing or incorrect pages are easier to find and correct sooner than later.

Corrections and copyright Page PDFs are considered the

same as microfilm in the issue of corrections.

The Register considers the page and its representations our own creation.

Searching PDFs at the Orange County Register

March 117, 2002

March 17, 2002

Questions?

dpi

Customers

Contests

Storage

Quality control

Process