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Transcript of ArchivesSpace: Next Generation Archives Management System Bradley Westbrook ArchivesSpace Program...
ArchivesSpace:Next Generation Archives Management System
Bradley Westbrook
ArchivesSpace Program Manager
23 September 2013
PROJECT OVERVIEW
software that provides integrated support for the archival workflow, including appraisal, accessioning, description, arrangement, publication of finding aids, collection management, and preservation
(Lisa Spiro, Archival Management Software: Report for CLIR, 2009 http://www.clir.org/pubs/reports/spiro)
Archives Management System
• A project instigated and funded by the Andrew W. Mellon Foundation for integrating the best qualities of Archon and the Archivists’ Toolkit into a “next generation” archives management tool
• Requires developing a sustainable partnership and community to support and foster the growth of the software
• A community effort, led by the libraries of New York University, the University of Illinois at Urbana-Champaign, and the University of California, San Diego
• Three phases: planning, development, and transitioning
ArchivesSpace: The Project
• Steering Group: Luc Declerck, David Millman, Beth Sandore, with Robin Dale
• Technical Architect: Mark Matienzo
• Development Manager: Katherine Kott
• Stakeholder Team: Mark Matienzo (Product Owner), Chris Prom, Kyle Rimkus, Scott Schwartz, Annie Ross, Brad Westbrook (Archivists/Business Analysts), Joe Pawletko (Technical Advisor)
• Development Team (Hudson Molonglo): James Bullen, Mark Triggs, Payten Giles, Brian Hoffman
• Testing and Release Team: Sai Tadikonda, Brian Tingle, Adrian Turner (CDL); with Hudson Molonglo, Mark Matienzo, and Katherine Kott
• Migration Team: Joe Pawletko (NYU), Nathan Stevens (AT), Chris Prom (Archon) plus Stakeholders and UIUC programmers
Multi-Faceted Project Team
Phase 1: PlanningFall 2009-Winter 2011
Technical planing– Functional requirements (archivesspace.org/documents/AT
Archon HiLevel Reqs--FINAL--2010127.pdf)– Application specifications (archivesspace.org/documents/
Accession Specification--FINAL--20100421.pdf)– Architecture (archivesspace.org/documents/
ArchivesSpace_Technical_Architecture_Report-FINAL-07302010.pdf)
Business planning– Community Survey (www.chrisprom.com/stats.html)– Contracted consultant– Drafted Charter for product governance
Phase 2: Development:July 2011-Fall 2013
Basic front & back end
infrastructure
(July/Aug)
API, record edit,
authentication, general
import/export
(Sept/Oct)
Workflow, search, EAD import/expor
t (Nov/Dec)
All required import/expor
t, UI templating & customizatio
n (Jan/Feb)
Repository management workflow,
user management workflow, reporting(Mar/Apr)
Full application
testing, beta release
(May/June)
KEY FACTS
Requirements
• Java 1.6 or higher; Java 1.7+ recommended• MySQL (not required,
but strongly recommended for production use)• At least 512 MB RAM allocated to the
application• ArchivesSpace has been tested on Linux (Red
Hat and Ubuntu), Mac OS X, and Windows.
Supported BrowsersBrowser Bronze Support Silver Support Gold Support
Internet Explorer 6-7
Yes No No
Internet Explorer 8+
Yes Yes No
Firefox 7 and below
Yes Yes No
Firefox 8+ Yes Yes Yes
Chrome Yes Yes Yes
Safari 4 Yes No No
Safari 5+ Yes Yes Yes
Technology
• JRuby, Sinatra, Rails
• jQuery, Twitter Bootstrap
• JSON, MySQL, Derby, Solr
• RSpec, Selenium, SimpleCov
• Git, Ant
Architecture
• Backend application takes care of data persistence and presents a RESTful API
• Frontend applications present user interfaces and exchange JSON data with the backend via the API
• Shared libraries for consistent and efficient handing of operations on JSON data objects
• An indexer ensures that as data changes it is accurately reflected in the search indexes
Standards Compliant
• Content standards: ISAD(G), DACS, ISAAR-CPF
• Data format standards: – Collections: EAD, MARCXML– Dig. Objects: METS (MODS/DC, PREMIS
Tech/Rights), MARCXML, MODS, DC– Agents: EAC
ArchivesSpace 1.0 Features
• Accession management• Multilevel archival description
with rapid data entry, with drag and drop user interface
• Digital object metadata management
• Relationships between records• Location management• Event records for
preservation /collection management actions*
• Authority control for people, corporate bodies, families, subjects, classifications, software
• Public discovery interface*• Import and export of EAD and
MARCXML; import of CSV; export of MODS, METS, & DC
• Support for multiple repositories and multi-tenancy*
• REST API*• Full-text search*• Plugin architecture• Controlled value lists• Configurable permission
“groups”*• LDAP authentication*
ONE APPLICATION,TWO INTERFACES
Public Interface
Public Interface
Public Interface
Staff Interface
Primary Modules
Accessions
Resources
Digital Objects
Subjects
Agents
Browsing
Importing
ArchivesSpace Sandboxes
• Public interface: http://alpha.archivesspace.org:8081/
• Staff interface: http://alpha.archivesspace.org/– Username: “admin”– Password: “admin”
BUILDING COMMUNITY
Organizational Home
Membership • Model
– Sliding scale membership fees
– Intended to permit representation from a broad variety of archives types and sizes
– Enrollment of general members has started
– To request to become a member, contact Brad Westbrook, ArchivesSpace Program Manager ([email protected] or [email protected])
• General membership brochure: http://www.archivesspace.org/brochures/membership
Fee Structure
Membership Benefits
• Access to user instruction manual, video tutorials, help support
• Request new features
• Participate in governance groups
• Persistent application and community
54 Charter Members• American Congregational Association’s
Congregational Library• Arizona State University • Boston City Archives and Records• Brigham Young University• Brooklyn Historical Society Library and
Archives• Claremont Colleges Library• Clemson University• Clerics of St Viator• College of William and Mary• Columbia University• Creighton University• Duke University• Eastern Michigan University• Getty Research Institute• Harvard University• Indianapolis Museum of Art Library and
Archives
• Institute for Advanced Study [Shelby White and Leon Levy Archives Center]
• Johns Hopkins University• Litchfield Historical Society• Luther College• Massachusetts Institute for Technology• Mennonite Church USA Archives• Michael Feinstein Great American
Songbook Initiative• Michigan State University• Mississippi State University• Mojave Desert Heritage and Cultural
Association• National Library of Australia• New York Public Library
• New York University• Northwestern University• Pennsylvania State University• Princeton University • Purdue University• Rockefeller Archive Center• Santa Ana Public Library• Smithsonian Institution• Stanford University• Texas A&M University• University of California, Berkeley• University of California, Irvine• University of California, Los Angeles• University of California, San Diego
• University of Houston• University of Illinois at Urbana-
Champaign• University of Iowa• University of Kentucky• University of Maryland• University of Michigan• University of Minnesota• University of North Carolina at
Charlotte• University of Richmond• University of Tennessee• University of Virginia• University of West Florida• Yale University
Governance• Structure/Groups
– Board of Trustees (5 elected seats)– User Advisory Council (10 appointments)– Technical Advisory Council (10 appointments)
• Governance brochure (http://www.archivesspace.org/wp-content/uploads/2013/07/ArchivesSpace_Governance_Brochure_20130715.pdf)
Staffing
• Program Manager, hired June 1, 2013
• Developer, under recruitment
• Diverse LYRASIS staff:– Website design and development– Members tracking and accounting– IT and communications support
Resources
• ArchivesSpace website: http://www.archivesspace.org/
• ArchivesSpace FAQ: http://www.archivesspace.org/wp-content/uploads/2013/07/ArchivesSpace_FAQ_20130717v2-1.pdf
• ArchivesSpace membership brochure: http://www.archivesspace.org/wp-content/uploads/2013/04/ArchivesSpace-Inline-Brochure.pdf
• ArchivesSpace governance brochure: http://www.archivesspace.org/wp-content/uploads/2013/07/ArchivesSpace_Governance_Brochure_20130715.pdf
Questions?