A&R Undergraduate Handbook, IIUM

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ADMISSION The IIUM firmly believes in equal opportunities for admission on the basis of merit, good moral conduct and potentiality. Once matriculated, students are able to use the facilities provided in the University to pursue the goal of academic excellence. 1. Matriculated Students : Students who are admitted to any degree

programme, have paid the prescribed registration fees and signed the Matriculation register as required by the University.

2. Matriculation Card : Identification card issued upon admission to all

new students. 3. Ta’aruf (Orientation) Week : Scheduled for each new semester to

allow new students to become acquainted and assimilated with other students, kulliyyah advisors and other University communities and also to be introduced to the facilities and services available in the University.

The Ta’aruf week ends with a Bai’ah session whereby all new students are officially recognised as part of the University community and thus, solemnly agreed to uphold the rules of the University and the provisions of the constitution.

4. a) English (EPT) and Arabic (APT) Placement Tests :

English and Arabic are admission requirements to the University. Thus, all new direct intake students are required to take the EPT and APT. These tests are conducted by CELPAD during the Ta’aruf Week. Students who reach the minimum level of language proficiency will be directly admitted to the programmes at the kulliyyahs. However, those who fail to achieve the minimum requirement will be placed in the Pre-Sessional programme.

b) Tilawah Placement Test (TPT) : Tilawah is a graduation requirement for all Muslim students. Thus, all new Muslim students have to sit for the TPT to determine their level of proficiency.

5. Pre-Sessional Programme : The programme that prepares students to

achieve the required level of proficiency in order to qualify them for admission into the specific degree programmes in the kulliyyahs.

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6. Personal Identification Number (PIN) : Each student will be assigned specific numbers as their PIN. The PIN is used as a password for purposes of accessing the student’s personal data and academic records and registering for courses through the Internet.

7. I-net/Student Information System : Students may check their biodata,

course registration and examination records through an internet accessed PC, on or off campus. The address is http://www.iiu.edu.my/student.shtml. Students may also print certain academic records through this address.

8. Financial Assistance : Financial assistance may be given to excellent

students who demonstrate a genuine financial needs. Further information will be available from the Sponsorship Unit, Student Affairs Division.

9. Tuition Fee/Academic Administrative Fee : All students are required

to settle all related academic fees before the end of a particular semester. Students’ registration and examination results will be suspended if the fees are not settled before the commencement of the new semester. Students who are applying and waiting for approval for scholarship/sponsorship or any other financial assistantship are advised to settle the fees by themselves until they receive the letter of offer from the sponsoring agency.

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COURSE REGISTRATION All matriculated students are required to register for courses every semester until they have fulfilled the graduation requirements. Course Registration can be done during the Pre-Registration Exercise, Add/Drop Period as well as the Adjustment Period. Failure to register for the courses by the end of the first week after the commencement of a regular semester, will result in the termination of studies. The course registration is conducted through the Web/Internet subject to the policies and procedures as outlined in the Course Registration Guidelines. 1. Pre-registration : All currently enrolled students, who expect to

continue their studies in the following semester, are required to pre-register for courses on the assumption that they will pass all the courses registered in the said semester.

2. Registration of Courses for New Students : Course registration for

new students is held during the Ta’aruf Week. 3. Late Registration : This is meant for currently enrolled students who

failed to pre-register their courses in the previous semester and did not attempt the Web-Based Add/Drop Exercise. It is held in the first week of classes during regular semesters and the first three days in the short semester. A penalty of RM100 will be imposed on these students.

4. Web-Based Add/Drop : The Add/Drop exercise is meant for students

who need to adjust their course registration prior to commencement of a new semester. Eligibility to add or drop courses is given to students who fail pre-requisite courses or if there is an increase in CGPA/workload eligibility after the release of the examination results. The Web-Based Add/Drop exercise is conducted beginning four to five days prior to commencement of a semester.

5. Adjustment Period : Students who have not secured minimum credit

hours in a regular semester may adjust their course registration at the respective computer labs during the first week of the semester. No adjustment of courses will be allowed after the period.

6. Drop Only Period : The period starts from the 2nd week until the end of the 4th week of a regular semester. Students who wish to drop

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courses must ensure that the total credit hours do not fall below the minimum workload required. Any courses dropped during this period will not be reflected in the student’s transcript.

7. Academic Workload : A range of credit hours or contact hours

registered in each semester. The workload of any student is determined based on the CGPA system formulated by the kulliyyahs. (Please refer to the Academic Workload by Kulliyyah for details). No full-time undergraduate student, except a graduating student, is allowed to register for a workload of less than twelve (12) credit hours or its equivalent in any regular semester. In the Short Semester, a student can register for a maximum of two (2) courses or courses in which the maximum number of contact hours is thirty-two (32) per week.

8. Course Withdrawal : Dropping a course after the 4th week up to the

10th week is called Withdrawal. Students may withdraw from a course if they are unable to cope with the demands of the course, provided the academic load after withdrawal does not fall below the minimum workload. A fee of RM300 per course will be imposed on approved withdrawal cases. From the 11th until the 13th week of classes, subject to the approval of the Dean of the Kulliyyah, a student may appeal for a Late Course Withdrawal with a fee of RM500. No withdrawal applications will be entertained after the 13th week. A Grade ‘W’ will appear on the students’ transcripts for courses that are withdrawn.

9. Registration of Co-Curricular Activities : Co-Curricular activities are

organized by the Student Development Division. Registration for the course/activity is compulsory. Credits are given to the course and the grades will be computed in the CGPA system.

10. Confirmation slip : A slip containing the details of all courses

registered in a semester by a student which is printed after the Pre-registration or Add/Drop exercises and to be retained by the student as his/her official academic record for the semester. Students must secure new confirmation slips every time they make changes to their course registration.

11. Section cancelled : A section of a course may be cancelled by the

Kulliyyah after being offered due to unforeseen circumstances such as

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small enrolment or unavailability of lecturers. In such cases, students may re-register for another available section or another course during the Add/Drop period.

12. Section Closed & Reserved Status : A section of a course will be

closed if the class has reached the maximum class size. During pre-registration, students may reserve a place in the sections that are closed. The Kulliyyah will make further deliberation after which the students’ status will be confirmed and announced before the following semester commences.

13. Petitioned Courses : Students may petition for a course during the

Pre-registration Exercise if the said course is not listed in the Schedule of Classes or is not offered in the coming semester.

14. Contact Hour : Actual instructional interaction between the academic

staff and the students measured in terms of hours. 15. Credit Hour : The academic load of a course measured in units per

semester. Usually, one contact hour of lectures is equivalent to one credit hour.

16. Independent Study : An arrangement where a graduating student

registers for a course required by the programme which is not offered in the current semester or the course is offered but the time clashes with his other courses. Such an arrangement must be made in the first week of the semester.

17. Audit : Auditing a course requires the permission of the instructor and

approval of the Deputy Dean (Academic Affairs). An auditor receives no credit for the course. An audited course is recorded on the student’s transcript with the grade “AU” but does not affect the student’s grade point average. A student who is auditing a course is not required to take the end-of-semester examination but must satisfy the attendance requirement otherwise an “F” grade will be recorded and computed into the CGPA. A course may not be changed from credit to audit status or vice versa after the deadline established by the Senate. Under exceptional circumstances, a request for change may be approved by the Deputy Rector (Academic and Research).

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18. Class List : The list of all students enrolled in a class which is generated three (3) times in a semester (After the adjustment period, after the drop only period and after the withdrawal period). Students are required to confirm with the course instructor their status in the class for the said course and section in the 1st week, 5th week & 11th week of the semester. Details of the course outline and the assessment mode are usually distributed by the course instructor during the first class meeting.

19. Recording of Attendance : Effective from Semester I, 2006/2007,

students are required to flash/stripe their smartcard to the reader available in the classroom to record their attendance. Student may check their attendance record at http://itdportal/smartcard/iiu.edu.my.

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ASSESSMENT & EXAMINATION Students’ performances in courses registered will be assessed based on Continuous Assessment and the End-of-Semester examination. 1. Compulsory Class Attendance : Students are expected to attend all

class sessions for each course they have registered. A student who has been absent for a total of 20% will be barred from the end-of-semester or final examination. A warning letter will be issued by the lecturer when a student is absent for 10% of the class session. Students who are barred will receive a ‘Y’ grade which is equivalent to an ‘F’ grade.

2. Continuous Assessment : A process of assessing and evaluating

student’s performance and learning achievement in a course in an effective manner throughout the semester. It includes quizzes, assignments, projects, class participation, mid-term test and end-of-semester examination.

3. Common End-of-Semester Examination : All courses especially

those which have multiple sections will have a common End-of-Semester Examination (Centralized Examination). Under certain exceptional circumstances the Dean of the Kulliyyah may recommend to hold the examination prior to the specified period (Decentralized Examination). However, the lecturer needs to get the consensus of the students in the class before submitting the application for decentralized examination to the Dean of the kulliyyah.

4. Examination Timetable : For common or centralized end-of-semester

examinations, an examination timetable will be issued to students. The preliminary timetable will be issued to students and lecturers for feedback two months prior to the final examination. The final timetable will be issued one month before the examination. Students can access the preliminary and final timetables through the Internet at http://www.iiu.edu.my/student.shtml.

5. Examination Slip : A slip which contains the information pertaining

to the examination schedule of each course registered by each student such as the date, time and venue of the examination. Students can access and print their slip one week before the end-of-semester examination through the internet at http://www.iiu.edu.my/student.shtml.

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6. Pass/Fail Option : Some courses may be taken on a pass/fail option basis rather than a letter grade. Two types of courses are offered on the pass/fail option. They are pre-requisite courses and practical training. A Resit examination is also graded on pass/fail basis.

7. Source of grade : The grade obtained for each course must be based

on the overall performance in the continuous assessment. The end-of-semester examination shall carry a weight ranging from 40% to 60%.

8. Grading System :

% Score Grade Q.P.E Description 85 – 100 A 4.00 Excellent:

- Exemplary performance - Exceeds the desired standard - Shows complete mastery of

contents/concepts/skills taught and considerable originality in output

75 – 84 A- 3.67 Extremely Good:

- Excellent performance - Achieves the desired standard - Shows mastery of

contents/concepts/skills taught and some originality in output

70 – 74 B+ 3.33 Very Good:

- High quality performance - Exceeds the required standard - Shows mastery of

contents/concepts/skill taught

65 – 69 B 3.00 Good: - Good quality performance - Meets the required standard - Shows considerable mastery of

contents/concept/skills taught -

60 – 64 B- 2.67 Fairly Good: - Fairly good performance - Exceeds acceptable standard - Shows sufficient mastery of

contents/concepts/skills taught

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55 – 59 C+ 2.33 Satisfactory:

- Above average performance - Meets acceptable standard - Shows mastery of basic

contents/concepts/skill taught

50 – 54 C 2.00 Quite Satisfactory: - Average performance - Meets minimum standard - Shows limited mastery of basic


45 – 49 D 1.67 Poor: - Poor level of performance - Below the minimum standard - Lacks mastery of basic


40 – 44 D- 1.33 Very Poor: - Very poor level of performance - Well below the minimum standard - Lacks knowledge of basic


35 – 39 E 1.00 Extremely Poor: - Extremely poor level of

performance - Far below the minimum standard - Greatly lacking in knowledge of

basic contents/concepts/skills taught

0 – 34 F 0.00 Failed: - Does not perform - Deficient - Does not demonstrate knowledge of

basic contents/concepts/skills taught

9. Grade-Point-Average (GPA) : the average grade of a student for a

given semester computed by taking the sum of the products of the credit hours and grade divided by the total credit hours taken in that semester.

10. Cumulative Grade-Point-Average (CGPA) : the sum of the products

of the credit hours and the grade point equivalent for all courses taken

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in all semesters and divided by the total credit hours taken in all semesters.

11. Absent from End-of-Semester Examination : Students who are

absent without valid reasons acceptable to the University authorities will be graded based on the Continuous Assessment mark.

12. Incomplete (I) Grade : This is a temporary grade given to a student,

who is unable to complete one or more course requirements due to unavoidable reasons and the student is not absent from the end-of-semester examination. The student is required to submit the unfinished assignment latest by the eighth week of the following semester. If he fails to do so, his final grade will be based on the marks he obtained throughout the semester inclusive of the end-of-semester examination marks.

13. Work-in-progress (IP) Grade : This grade may be given for courses

that require independent research in which work is normally expected to continue beyond one semester.

14. Absent With Permission (AP) Grade : This is a temporary grade

given to students who are unable to take the end-of-semester examination due to medical reasons or emergencies. However, if such illness or emergencies are not verified by the relevant authorities, the student’s grade will be based on the Continuous Assessment marks.

15. Special Examination : Students who are assigned an ‘AP’ grade due

to medical/psychological reasons or in case of serious emergencies, and those who are unable to take the end-of-semester examination due to personal reasons other than negligence or indiscipline, may sit for a Special Examination for some or all of the courses that they registered for in the current semester . In the case of the latter, a fee of RM 100 per paper will be charged.

16. Resit Examination : The supplementary end-of-semester

examination taken by graduating students based on Pass/Fail rating. The resit examination carries 100% of the course grade. The grade does not affect the CGPA.

Graduating students intending to resit may obtain the form from the respective kulliyyah in the first week of the new semester and submit the form along with RM 100.00 for each course before the end of the

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first week. Any student who is barred from the final examination (receives a ‘Y’ grade) will not be allowed to resit.

17. Student on Probation : A student who obtains a CGPA of between

1.67 and 1.99 will be considered on probationary status and shall carry not more than fifteen (15) credit hours in the subsequent semester. The student will have to undergo counseling session at the Kulliyyah level.

18. Academic Dismissal : A student shall be dismissed from the University if : a) he receives a CGPA of less than 1.67 or b) he fails to earn a CGPA of 2.00 or higher while on probationary status or c) he fails a course (with a grade of ‘F’ or ‘Y’ ) on the third attempt or d) he fails (with a grade of ‘F’ or ‘Y’) in more than 2 kulliyyah courses and the CGPA is between 1.67 and 1.99 or e) his CGPA is between 1.67 and 1.99 for the third attempt which is

non-consecutive during his period of studies. 19. Credits Earned at the IIUM : The cumulative credits for courses

registered, evaluated and passed, including credits transferred from within the IIUM. Only students who have completed the minimum number of credits earned and have taken all the required courses as prescribed in the programme will be allowed to graduate.

20. Credits Attempted : Computed by totalling the credit hours of all

courses registered and evaluated. 21. Credits Exempted : Credits earned based on exemption from taking

certain courses. These credits are counted towards fulfilment of graduation requirements.

22. Credits Transferred From Other Institutions : Credits earned based

on transfer of courses from other recognized institutions. These credits are counted towards the fulfilment of graduation requirements.

23. Credits Fulfilled : Total credits which earned (at the IIUM),

exempted and transferred from other recognized institutions. 24. Dean’s List : Students who have obtained GPAs of more than 3.60

(the Ahmad Ibrahim Kulliyyah of Laws) and 3.50 (other Kulliyyahs)

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and have registered for at least fifteen (15) credit hours or more, are eligible to be listed on the Dean’s List. This is a recognition of their achievements in their studies.

25. Minimum and Maximum Residence (For Undergraduates) : The minimum number of semesters for any regular student to complete a degree programme in the University is six (6) semesters (excluding the short semester) and the maximum number of semesters allowed is twelve (12) semesters (excluding the short semester and approved leave of absence). However, students who are given credit transfers, have a minimum period of four (4) semesters. Students who have exceeded the maximum residence period will automatically be terminated from studies.

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GRADUATION 1. Graduating Semester : The last semester prior to graduation. 2. Minimum Graduation Requirement : A student shall be considered

as fulfilling the minimum graduation requirements after meeting the following : a) Completed and passed all required and elective courses contained

in the programme curriculum b) On good academic standing with a CGPA of at least 2.00 c) Free from any negative report from the University Disciplinary

Authorities or Legal Unit, Office of the Rector. d) Fulfilled co-curricular and other University requirements

3. Pre-Graduation Requirement : One semester prior to graduation,

students should file for graduation and submit the Application Form to the Kulliyyah because degrees are not automatically awarded when requirements have been satisfied. Students will also be given an unofficial partial transcript to confirm the courses they have taken.

4. Graduate: A person who has satisfactorily completed all the

requirements for the award of a degree. 5. Full Transcript : Academic record of students from the first semester

they join the programme until they graduate. The full transcript can only be released to graduating students after their status has been endorsed by the University’s Senate and they have completed and submitted the clearance form to the A&R Division.

6. Awards : Each year, the University honours outstanding graduating

students. Among the criteria considered for the awards are high CGPA and significant involvement in the extra-curricular activities of the University. Among the awards conferred are the Royal Education Award, the President’s Award and the Rector’s Award.

7. Convocation : The ceremony which marks students’ achievements in

completing their studies. It is held annually in the middle of the first semester.

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APPEALS & PROCEDURES 1. Leave of Absence : Refers to a period of approved absence from a

course which is awarded only to currently enrolled students. A student who wishes to spend a period of time of more than 2 weeks away from the University must request leave of absence. An international student who has been granted leave of absence, must leave Malaysia. The maximum leave given to undergraduate students is one year.

A form should be obtained from the respective kulliyyah at a processing fee of RM5. The completed form must be submitted to the Deputy Dean (Student Affairs) of the Kulliyyah together with relevant documents to support the application. The deadline for application for Leave of Absence is the 12th week of the semester.

Applications for leave of absence which are later than the 12th week of the semester will be considered for a Special Examination instead of leave of absence provided they fulfill the 80% attendance for all of the courses registered.

2. Change of Programme : Applications for change of programme can

be made during the first semester of study and the credit hours attempted should not be more than 40 credit hours. Change of programme is allowed for students on good standing only and is granted once throughout the student’s duration of study. For an Inter-Kulliyyah Change of Programme (i.e. from ENGIN to HS or ENMS to LAWS), a form should be obtained from the A&R Division. The completed form must be submitted to the A&R Division at least two (2) days before the final examination of the particular semester. The result will be announced in the first week of the following semester.

For a Within-Kulliyyah Change of Programme (i.e. from HS to RK or from BENL to HS), students have to apply directly to the respective Kulliyyah for approval.

3. Excuse From Class : Students who would like to request a short leave

will have to apply to the Deputy Dean (Student Affairs) of the

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Kulliyyah who has the authority to approve up to a maximum of 10 working days only.

4. Appeal for Rechecking : Students who may have sufficient reason to

believe that they have been unjustly graded may appeal to have the answer scripts rechecked. The student may obtain the form from the respective kulliyyah and submit the form together with a processing fee of RM50.00. If the appeal is successful, the money will be refunded.

5. Special Examination : Students who are unable to take the end-of-

semester examination due to special reasons other than medical or emergencies, such as performing umrah or getting married, may apply for a Special Examination for some or all of the courses that they have registered for in the current semester. Students may write to the Dean of the Kulliyyah and attach all supporting documents with a fee of RM 100.00 for each course.

6. Readmission : Undergraduate students who are dismissed may be

considered for readmission if they fall under the following categories: 1) First year students, provided that their dismissal was not due to consecutive Provisional Passes. 2) Students with consecutive Provisional Passes but their latest

Grade Point Average (GPA) > 2.00, irrespective of level of study. 3) Terminated students due to non-registration, with valid reasons. 4) Pre-Sessional Students. Students must obtain the Application for Readmission form from the respective Kulliyyah and pay a processing fee of RM 150.00. The deadline for submitting the appeal is the end of the first week of the new semester. A penalty will be imposed if a student submits the application after the due date. Students who are in the process of appealing for readmission will be required to audit courses. Students who are readmitted will be admitted into the semester where their CGPAs are of good standing. The semester deleted will be counted as part of the maximum duration of study period of the students.

7. Withdrawal From the University : Students who are on good standing

status may withdraw from the University by completing the Withdrawal Forms which can be obtained from the A&R Division.

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GUIDELINES ON REGISTRATION OF COURSES HOW TO READ AND USE THE ‘SCHEDULE OF CLASSES’

These Guidelines should be read together with the ‘Schedule of Classes’ which contains the listing of all courses offered. It is available online and can be accessed at http://iiu.edu.my/students.shtml. 1. Look through all the courses that are being offered. Take time to

plan your schedule of classes. 2. After attending the Kulliyyah briefing and Academic

Advisement, student should be able to determine what courses he/she wishes to register for.

3. Follow this example closely.

Below is an excerpt of courses offered by the Kulliyyah of IRKHS and CELPAD.

Among the courses offered by the Kulliyyah of IRKHS.

Code Sec Course Title Cr Day Time Location (Building)

Place (Room)

ARAB 1113

1

Arabic Syntax I

3

M-W-F

10 –

10.50 AM

HSC LR 4

1.34

ENGL 1050

1

Phonetics &

Phonology of English

3

M-W-F

11 –

11.50 AM

HS

LR 9

1.42

PSYC 1000

2

Introduction to

Psychology

3

T-TH-S

11 –

11.50 AM

EDU LR 18

2.6

RKQS 1050A

1

Fiqh Al-Sirah

(Arabic)

3

M-W

12 –

1.30 PM

IRK TR

3.139

RKQS 1030

4

Revelation as

Source of Knowledge

3

M-W-F

11 –

11.50 AM

IRK LR

3.141

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Among the courses offered by CELPAD

Code Course Title Sect Cr Day Time Bldg Room

LQ

0112

Elementary

Quranic Language for

Laws

1

0

T-TH M-W M-W

8 – 9.50 AM 5 – 6.50 PM 2 – 3.50 PM

LAW LR 2B LAW LR 2B LAW LR 2B

1.33 1.33 1.33

LM 2015

Komunikasi Perniagaan

2

2

T-TH

8 – 9.50 AM

ECON LR 3.5

3.4

LE 1000

Core

Competence Lower (CCL)

1

0

M-W

8 – 10.20 AM

LAW LR 1B

1.31

(A) Code and Course Title act as an identifier. Please check that the

course code corresponds to the course title. For example: i) 1. RKUD 1020 Islamic Ethics 2. RKUD1020A Islamic Ethics (Arabic)

Even though the titles of the above courses are the same, the former is taught in English while the latter is taught in Arabic.

Please be careful when registering for courses taught in Arabic.

ii) Please take note that LQ and ARAB are two different

codes. The code LQ is used for Arabic Language courses offered by CELPAD. The code ARAB is used for courses offered by Department of Arabic Language & Literature, Kulliyyah of IRKHS.

The same applies to LE (English Language) and ENGL (English) courses.

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(B) Sect. refers to section or group number of the course. Some courses have only one section while others have more than one.

Code Sect. Day Time Bldg Room

ENGL 1325

1

M-W-F

10 – 10.50 AM

EDUC LR

1.16

PSCI 1010

1

M-W-F

8 – 8.50 AM

ADMIN LR

2.262

PSCI 1010

2

M-W-F

9 – 9.50 AM

ADMIN LR

2.263

In the above example, ENGL 1325 has only one section which meets on Monday, Wednesday and Friday at 10 – 10.50 AM at EDUCATION building Room number 1.16. PSCI 1010, has two sections; section 1 meets on Monday, Wednesday and Friday at 8 – 8.50 AM at ADMINISTRATION building (Central Complex), Room number LR 2.262 while section 2 meets on Monday, Wednesday and Friday at 9 – 9.50 AM in ADMIN LR 2.263.

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SUMMARY OF ADD/DROP AND WITHDRAWAL ACTIVITIES

Time-Frame Activity Remarks Short Semester Regular Semester

1st - 3rd day

Beginning 5 days before semester begins until the end of 1st week of the semester

a) Add/Drop of courses

(ONLINE) (Web-Based)

b) Adjustment Period for Problematic cases

c) Register courses on

audit status (Optional)

- No record of dropped

courses is recorded on transcript

A penalty of RM100 is imposed on those who do not pre-register and do not attempt Web-Based Add/Drop prior to commencement of the semester. (The 267th Senate Meeting has agreed on the fee to be implemented Effective Semester II, 2002/2003) - If the student fulfills all

requirements for auditing, “AU” will be recorded on transcript.

4th – 6th day

2nd – 4th week

a) Drop courses only

• Advisor/Head of

Department’s approval is required

• No record of dropped courses is recorded on transcript

2nd – 4th week

5th – 10th week

Withdraw courses only - Workload must not fall

below 15 credit hours or its equivalent for sponsored students and 12 credit hours or its equivalent for self-sponsored students in a regular semester

- Dean of Kulliyyah’s

approval is required - *Fee of RM300.00 per

course will be charged - Grade “W” is assigned

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Time-Frame Activity Remarks

Short Semester Regular Semester 5th – 6th week

11th – 13th week

Withdrawal after Deadline

- If due to personal reasons

(within workload) - If due to medical,

psychological reasons

- Subject to

recommendation by advisor/Head of Department & approval by Dean/Director of Kulliyyah

- Grade “W” is assigned

- *Fee of RM500.00 per course will be charged.

(The 236th Senate Meeting has agreed

on the fee to be implemented (Effective Semester II, 1999/2000)

Fee will be exempted based on recommendation from Kulliyyah

Notes : 1. Students who appeal to carry below minimum workload are required

to apply for leave of absence. 2. Level 1 Semester 1 sponsored student may carry 12 credit hours or

its equivalent if the Kulliyyah recommends (in the regular semester).

* Fee will be exempted based on recommendation from Kulliyyah and accompanied with valid/ relevant documents.

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HOW TO TRANSLATE CREDIT HOUR EQUIVALENT FOR ZERO CREDIT HOUR COURSES

Examples of Zero Credit Hour Courses

* Contact Hours * Credit Hour Equivalent

LE 1000 LERG 3000 TQB 1000

16 4.5 1

16 ÷ 2 = 8 credit hrs. 4.5 ÷ 2 = 2.25 credit hrs. 1 ÷ 2 = 0.5 credit hrs.

* Contact Hours - Actual instructional interaction

between the academic staff and the students measured in term of hours.

* Credit Hours - Refers to the academic load of

course measured in units per semester.

CALCULATION OF WORKLOAD FOR STUDENTS UNDERTAKING “0” CREDIT HOUR COURSES WITH CREDITED COURSES

Example of Course Combination

Credit Hrs. on

Confirmation Slip

Actual Credit Hours Equivalent

i) Kulliyyah of IRKHS

LE 2000 ARAB 1222 ARAB 1311 ARAB 2111 LM 2020

Total Workload

0 3 3 3 1

-------------- 10

=========

8 3 3 3 1

-------------- 18

ii) Kulliyyah of ENMS

ECON 1510 ECON 1140 ACC 2055 TQB 1000

Total Workload

3 3 3 0

--------------- 9

==========

3 3 3

0.5 --------------

9.5 ========

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LEVEL CLASSIFICATION IIUM adopts the following classification based on the number of credit hours earned which indicates the level of a student: Kulliyyah of IRKHS, ENMS, ICT, ENGIN, SCIENCE & INSTED

LEVEL RANGE OF CREDIT HOURS FULFILLED (EARNED)

1st Level 2nd Level 3rd Level 4th Level

Up to 30 31 – 60 61 – 90

91 and above

*For Kulliyyah of ENMS, students should also have completed 8 kulliyyah common courses before entering level 2. AHMAD IBRAHIM KULLIYYAH OF LAWS


1st Level 2nd Level 3rd Level 4th Level

Up to 33 34 – 66 67 – 105

106 and above

Note : As endorsed in the 262nd Senate Meeting and effective Semester I, 2002/2003.

KULLIYYAH OF ARCHITECTURE & ENVIRONMENTAL DESIGN

BACHELOR OF QUANTITY SURVEYING


1st Level

2nd Level

3rd Level

4th Level

Those who have not completed/passed AQS 1200 (Principles of Measurements of Building Works 2) Those who have completed/passed AQS 1200 (Principles of Measurements of Building Works 2) Those who have completed/passed AQS 2200 (Principles of Measurements of Building Services and External Works) Those who have completed/passed AQS 3100 (Principles of Measurements of Advanced Building Works and Services)

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B. OF SC. IN ARCHITECTURE, B. OF URBAN & REGIONAL PLANNING & B. OF LANDSCAPE ARCH.


1st Level 2nd Level

3rd Level

4th Level

5th Level

Completed Habitat Design II or Planning Studio 2 or LandscapDesign II Completed Architectural Design II or Planning Studio 4 or Landscape Design IV Completed Architectural Design IV or Planning Studio 5 or Topical Studies Completed Architectural Design V

CLASS HOURS AND PROCEDURE FOR CHANGE IN SCHEDULE/VENUE All course instructors are to observe the following procedure when applying for a change in class schedule/venue. 1. All undergraduate courses are scheduled by respective Kulliyyah

from 8.00 a.m. until 6.30 p.m. (except for certain language courses, which will end at 7.00 p.m.)

2. Classes cannot be scheduled during the following hours:

Thursday - 7.30 pm – 9.30 pm Usrah hours Every day - i) 1 pm – 2 pm Zohor prayer hour ii) 7 pm – 8 pm Maghrib prayer hour Saturday - Reserved for courses offered by Co-Curricular

Activity Centre only. Note: As endorsed by the Senate Meeting.

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3. If a change in schedule has to be done by a course instructor, the following must be strictly adhered to:

i) Application to change schedule by course instructors is allowed only after the add/drop period based on recommendation by the Head of Department/Deputy Dean of the kulliyyah.

ii) Unanimous consent between course instructors and students must be obtained. No student should have clashes with other registered courses (course instructor must submit the duly completed list of students’ consensus form).

iii) New schedule must not encroach into the prayer hours. iv) New schedule must not encroach into the Usrah hours. v) New schedule must be within the authorised lecture hours. vi) Change in course schedule/venue will depend on

availability of rooms at the requested time. vii) Application is not final until approved by the Dean/

Director of Kulliyyah after which a reply slip will be sent to the applicant/course instructor/lecturer.

GENERAL ACADEMIC WORKLOAD POLICY

WORKLOAD FOR UNDERGRADUATES The workload of any student shall be determined based on the CGPA system and range of academic load formulated by the respective Kulliyyahs as approved by the Senate. i) Regular Semester

Minimum Workload No full-time undergraduate student is allowed to register for a workload of less than twelve (12) credit hours or its equivalent in any regular semester unless he/she is a graduating student.

Maximum Workload The maximum workload of any full-time students shall be 24 credit hours or its equivalent provided that the total contact hours does not exceed 28 contact hours. Students on scholarship (JPA, MARA, Petronas, Yayasan, etc) and IIUM loan are required to carry a workload of at least 15 credit hours or its equivalent in each regular semester.

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A sponsored student who is academically weak or facing personal difficulties (such as medical problems or emergencies) may seek recommendation from his/her advisor/Head of Department to register a minimum of 12 credit hours or its equivalent subject to the approval of the Dean/ Director of the Kulliyyah. Such student must obtain approval before the end of the 4th week of the semester. At the end of the 4th week (i.e. at the end of the drop-only period), the following applies: a) Sponsored students will not be allowed to withdraw

below 15 credit hours or its equivalent. b) All students must ensure that they do not exceed the

maximum credit hour allowed based on CGPA. Failure to comply will result in automatic ‘Drop’ of any course (s) to maintain eligible credit hours.

ii) Short Semester (Semester III)

Subject to the requirement of the Kulliyyah, a student can register for a maximum workload of two (2) courses except for graduating students (final semester) and those who are allowed to carry an additional course as approved by the Dean/Director of the Kulliyyah. The maximum number of contact hours is thirty two (32). The combinations could be both core and non-core courses.

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ACADEMIC WORKLOAD BY KULLIYYAH IN REGULAR SEMESTER KULLIYYAH OF ARCHITECTURE & ENVIRONMENTAL DESIGN Sponsored Students

Range of CGPA Range of Cr. Hrs. Allowed

1.7 < CGPA < 2.5 2.5 < CGPA < 4.0

15 cr. hrs. or its equiv. 15 – 21 cr. hrs. or its equiv.

Self-Sponsored Students (including PTPTN recipients)

Range of CGPA Range of Cr. Hrs. Allowed

1.7 < CGPA < 2.5 2.5 < CGPA < 4.0

12 – 15 cr. hrs. or its equiv. 12 – 21 cr. hrs. or its equiv.

Note : As endorsed in the 319th Senate Meeting and effective Semester II, 2006/2007. KULLIYYAH OF IRKHS Sponsored Students

Range of Credit Hours Allowed Range of CGPA Non-graduating Students Graduating Students

1.7 < CGPA < 2.5 2.5 < CGPA < 3.2 3.2 < CGPA < 4.0

15 cr. hrs. or its equiv. 15 – 18 cr. hrs. or its equiv. 15 – 21 cr. hrs. or its equiv.

< 18 cr. hrs. or its equiv. < 21 cr. hrs. or its equiv. < 24 cr. hrs. or its equiv.

Self Sponsored Students (including PTPTN recipients) Range of CGPA

Range of Credit Hours Allowed

Non-graduating Students Graduating Students 1.7 < CGPA < 2.5 2.5 < CGPA < 3.2 3.2 < CGPA < 4.0

12 – 15 cr. hrs. or its equiv. 12 – 18 cr. hrs. or its equiv. 12 – 21 cr. hrs. or its equiv.


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KULLIYYAH OF ENGINEERING Sponsored Students

Range of CGPA Range of Credit Hours Allowed 1.7 < CGPA < 2.5 2.5 < CGPA < 3.0 3.0 < CGPA < 4.0


Self Sponsored Students (including PTPTN recipients)



KULLIYYAH OF SCIENCE Sponsored Students






KULLIYYAH OF ENMS AND ICT Sponsored Students

Range of CGPA





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Range of CGPA





AHMAD IBRAHIM KULLIYYAH OF LAWS Sponsored Students Range of CGPA


Non-graduating Students Graduating Students 1.7 < CGPA < 2.2 2.2 < CGPA < 2.5

2.5 < CGPA < 4.0



Self Sponsored Students (including PTPTN recipients) Range of CGPA





Note : As endorsed in the 262nd Senate and effective Semester I, 2002/2003. ACADEMIC WORKLOAD FOR FIRST SEMESTER FIRST YEAR STUDENTS AND NEW INTAKE STUDENTS.

Kulliyyah Credit Hours Allowed IRKHS 12 – 18 cr. hrs. or its equiv. LAW 12 – 22 cr. hrs. or its equiv.

ENGIN 12 – 22 cr. hrs. or its equiv. AED 12 – 22 cr. hrs. or its equiv.

ECONS 12 – 18 cr. hrs. or its equiv. KOS 12 – 18 cr. hrs. or its equiv. ICT 12 – 18 cr. hrs. or its equiv.

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IRKH PACKAGE/UNIVERSITY GENERAL STUDIES COURSES FOR ENMS, LLB, ENGIN, KAED, KOS, KAHS, NUS, PMACY, KICT AND INSTED STUDENTS A) COMPULSORY COURSES (9 Credit Hours)

Course Code Course Title Pre-Requisite 1. UNGS 2030 2. UNGS 2040 3. UNGS 2050

The Islamic Worldview Islam, Knowledge and Civilization Ethics and Fiqh for Everyday Life

UNGS 2030 UNGS 2030 & UNGS 2040

B) ELECTIVE COURSES (3 Credit Hours)

Kulliyyah Course Code Course Title Pre-Requisite

1. ENMS/KICT

2. * Double Degree in ENMS & IRK

3. LLB

4. AED

5. SCIENCE/ NURSING/ KAHS/PMACY

6. ENGIN

7. TEASL/TAASL

RKUD 3220 or RKUD 3030/A

RKQS 2010A

RKUD 3030/A

AAR 1230

RKUD 4310

GEN 3000

COMM 3090

Studies of Religion I Methods of Da’awah

Sciences of Quran

Methods of Da’awah

Quran, Sunnah and Built Environment

Philosophy of Sciences

Professional Ethics From Islamic Perspective

Professional Speech Communication

UNGS 2030 -

-

-

-

-

-

-

• The IRKH/UNIVERSITY GENERAL STUDIES package must be completed before starting 4th level

Note: As endorsed in the 262nd Senate and effective Semester I, 2002/2003.. *As endorsed in the 314th Senate Meeting.

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ENGLISH AND ARABIC LANGUAGE REQUIREMENT

No. Kulliyyah Entry to Kulliyyah Requirement

Graduation Requirement

English

Arabic

English

Arabic

Laws - Bachelor of

Laws

Passed EPT or

its equivalent

-

Passed LE 4000

Passed LQ 0112 & 0212

1)

- Bachelor of

Laws (Shariah)

Passed EPT

or its equivalent

Passed APT

or Arabic Skills

LQL 0414 LQS 0415 LQR 0414 LQW 0415

Passed

LE 4000

-

Economics & Management Sciences (ENMS) – BACC, BBA,

BECS

Passed EPT

or its equivalent

-

Passed

LE 4000 &

LE 4600

Passed LQ 0181 &

0182

2)

Double Degree in Economics and IRK

Passed EPT

or its equivalent

Passed APT

or LQL 0414 LQS 0415 LQR 0414 LQW 0415

Passed

LE 4000 &

LE 4600

-

3)

Information and Communication Technology (ICT) – BIT, BCS, IS

Passed EPT

or its equivalent

-

Passed

LE 4000 &

LE 4600

Passed LQ 0161 &

0162

4)

Islamic Revealed Knowledge & Human Sciences (IRKHS) - Bachelor of

IRKH - Bachelor of

Arabic

Passed

LE 2000

Passed APT

or Arabic Skills

LQL 0414 LQS 0415 LQR 0414 LQW 0415

Passed EPT or

LE 3000

Passed LQ 4000

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- Bachelor of

English

Passed EPT

or its equivalent

-

Passed

LE 4000

# LQ 1181 LQ 1182

- Bachelor of

Human Sciences

Passed EPT

or its equivalent

-

Passed

LE 4000 &

LE 4500

# LQ 1181 LQ 1182 LQ 0283 LQ 0244 LQ 0245 LQ 0246

Passed APT

or Arabic Skills LQL 0414 LQS 0415 LQR 0414 LQW 0415

5)

Architecture & Environmental Design (KAED) - Bachelor of

Science (Architectural Studies)

- Bachelor of Urban & Regional Planning

- Bachelor of Landscape Architecture

- Bachelor of Quantity Surveying

- Bachelor of Architecture

- Bachelor of Applied Arts and Design

Passed EPT

or its equivalent

-

Passed

LE 4000

Passed LQ 0161 &

LQ 0162

6)

Medicine - MBBS

Passed EPT

or its equivalent

-

Passed

LE 4000

Passed LQ 0161 &

LQ 0162

7)

Engineering (ENGIN)

Passed EPT

or its equivalent

-

Passed

LE 4000 &

LE 4100

Passed LQ 0161 &

LQ 0162

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8)

Science - Bachelor of

Biotechnology - Bachelor of

Mathematical Science

- Bachelor of Biomedical Science

Passed EPT

or its equivalent

-

Passed

LE 4000 &

LE 4300

Passed LQ 0161 &

LQ 0162

9)

Pharmacy

Passed EPT

or its equivalent

-

Passed

LE 4000

Passed LQ 0161 &

LQ 0162

10)

Allied Health Science - Bachelor of

Audiology - Bachelor of

Optometry - Bachelor of

Dietetics - Bachelor of

Radiography and Diagnostic Imaging

Passed EPT

or its equivalent

-

Passed

LE 4000

Passed LQ 0161 &

LQ 0162

11)

Nursing

Passed EPT

or its equivalent

-

Passed

LE 4000

Passed LQ 0161 &

LQ 0162

12)

TAASL TEASL MORAL GUIDE MGMT

Passed

LE 1000

Passed EPT or

its equivalent - - -

- - - - -

-

Passed LE 4000

- - -

LQ 4000

- - - -

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Note: 1) This new policy is effective from semester 1, 2001/2002 intake.

2) Direct Intake Students who do not meet the Entry to Kulliyyah Requirement will be categorised as Pre-Sessional Students.

#Arabic for Human Science and BENL programme – batch affected 022… and above and effective from Semester 1, 2003/2004 LEVEL FOR ENGLISH LANGUAGE PROFICIENCY (LE COURSES) All intended English major students are required to pass or be exempted from the following LE courses prior to joining the Kulliyyah. The level of courses taken are based on their placement in the EPT.

Code Course Title Contact Hours

LE 0125

English Language I

25

LE 0225

English Language II

25

LE 0320

English Language III

20

LE 0420

English Language IV

20

LE 0520

English Language V

20

LE 0620

English Language VI

20

As endorsed in the 304th Senate Meeting. After passing the EPT, all Kulliyyah students (except for students majoring in IRKH & BARB and student of INSTED) are compulsory to take: LE 4000 - English for Academic Purposes 6 contact hours Note : * New students are advised to take LE 4000 in the 2nd level of study. * Students with one (1) language deficiency (exempted in English or

Arabic) will be placed in Language Intensive Course (which constitutes two (2) levels of courses in 1 regular semester).

34

* However the offering of these courses will depend on the number of students in each course.

* Drop or Withdrawal of LE (English Language Proficiency Courses) is not allowed.

BAHASA MELAYU REQUIREMENT (LM COURSES) 1. a) The compulsory Bahasa Melayu courses for Malaysian students

are as follows:-

Kulliyyah Course Code Course Title Credit Hours Pre-Requisite

IRKHS/KAED/ ENGIN/

*LAWS/KICT/Allied Health

Science/Nursing/MBBS

LM 2020

LM 2021

Bahasa Melayu

Lanjutan

Bahasa Melayu untuk

Kerjaya

1

1

-

LM 2020

ENMS

LM 2015

Komunikasi Perniagaan

2

-

SCIENCE

LM 2016

Bahasa

Melayu for Science

2

-

ENGIN

LM 2017

LM 2021

Bahasa

Melayu for Engineering

Bahasa

Melayu untuk Kerjaya

1

1

-

LM 2017

b) For Kulliyyah of Laws students with matric no. starting with

001…… or those who joined the Kulliyyah in Semester I, 2000/2001.

Kulliyyah Course Code Course Title Credit

Hours Pre-

Requisite * LAWS

LM 2021

LM 2022

Bahasa Melayu untuk Kerjaya Bahasa Melayu Perundangan

1

1

-

LM 2021

Grades for these courses will be calculated in the CGPA.

35

2. The compulsory Bahasa Melayu courses for all International students are as follows:-

Kulliyyah Course

Code Course Title Credit Hours Pre-Requisite

For International students (except those from Singapore, Indonesia and Brunei)

LM 1010

LM 1011

Bahasa Melayu I for Foreign Students Bahasa Melayu II for Foreign Students

0 0

-

LM 1010

For students from Singapore, Brunei & Indonesia only (Effective semester 1, 2002/2003)

LM 1020

LM 1021

Bahasa Melayu Nusantara I Bahasa Melayu Nusantara II

0 0

-

LM 1020

Notes:

a. The above courses have to be fulfilled as a graduation requirement.

b. International students from Kulliyyah of AED, ENGIN & IRKHS may take LM 2020 and LM 2021 for credit.

c. International students from Kulliyyah of ENMS may take LM 2015 for credit.

d. International students from Kulliyyah of Laws may take LM 2021 and LM 2022 for credit.

e. Should a student register for the courses for credit, grades will be calculated in the GPA and CGPA.

f. Students are not allowed to register for Bahasa Melayu I and Bahasa Melayu II concurrently.

g. Students are required to complete Bahasa Melayu during the first two (2) years of study after joining the Kulliyyah.

36

ARABIC LANGUAGE REQUIREMENT (LQ COURSES) Kulliyyah of IRKHS, LAWS AND ENMS All students from the Kulliyyah of IRKHS, LAWS and ENMS are required to register for LQ courses every semester until the required level of LQ for graduation is completed. Bachelor of Human Sciences and Bachelor of English students of Kulliyyah of IRKHS, who have completed LQ 0316, may take Kulliyyah courses together with Arabic Skills (LQL/LQS/LQR/LQW) to make up the minimum workload in a regular semester. The students who have attended and passed some Arabic Language courses at the Matriculation Centre or Pre-Sessional must register for the new courses based on the following conversion table:

Completed LQ courses (Matriculation Centre and Pre-Sessional

Next Level

BENL HS LQ 0116/LQ 1116/LQM 1160 *ARAB 1010 LQ 0283 LQ 0216/LQ 1216/LQM 2160/LQM 2161 *ARAB 1020 LQ 0245 LQ 0316/LQ 1316/LQM 3160/LQM 3161 LQ 0246 LQL 0414/LQS 0415/LQW 0415/LQM 4041/ LQM 4051/LQM 4052

LQ 0246

LQR 0414/LQM 4042 NONE (EXEMPTED) *Elective courses

MATRIC (PJ CAMPUS) PRSS (GOMBAK CAMPUS)

NEXT LEVEL

LQM 1182 LQ 1181 LQ 1182 LQM 1282 LQ 1182 LQ 0283 LQM 2182 LQ 0283 LQ 0244 LQM 0244 LQ 0244 LQ 0245 LQM 4180 SKILL

EXEMPTED LQ 0245

37

TILAWAH AL-QURAN REQUIREMENT (TQ COURSES)

1. The Senate in its 186th meeting has decided that all Muslim students (undergraduates only) must complete the following level of Tilawah as a graduation requirement.

All Programmes (Except RK and BARB)

1. TQS / TQB 1000E/M 2. TQS / TQB 2000E/M

Programmes RK and BARB

3. TQ 3010 (Advanced Tilawah Al Quran I) 4. TQ 3020 (Advanced Tilawah Al Quran II)

Note: TQS - section for sisters

TQB - section for brothers 1000/2000E – section conducted in English Language 1000/2000M – section conducted in Malay Language

2. All new students are required to sit for the TPT (Tilawah

Placement Test) which will be conducted by the Tilawah Section, at the beginning of the semester to determine their level of proficiency and the course code to be registered.

3. Students who did not sit for the TPT can only register for

Tilawah class if they have fulfilled these requirements.

Pre-Requisite

TQ 1000 TQ 2000

LQ 0112, LQ 0116, LQ 0161, LQ 0181, LQ 1181 TQ 1000

4. Students are required to complete Tilawah within the first 2

years after joining the Kulliyyah.

5. Effective semester 2, 2003/2004 Tilawah Course are taught in two (2) languages:

TQB/S 1000M and TQB/S 2000M are taught in Malay TQB/S 1000E and TQB/S 2000E are taught in English and restricted for International Students only.

38

GENERAL ACADEMIC POLICY FOR PRE-SESSIONAL

1. Pre-Sessional students may register the following courses during pre-registration period:

i. LE courses ii. LQ courses

iii. LM courses

If they wish to register for other than these courses, they need to refer to CELPAD and their respective kulliyyah for advise.

2. Pre-Sessional students who have passed all requirements to

join Kulliyyah Programme may register their courses together with the New Intake students or during add/drop period for Level 1 Students.

3. Matric Card must be worn during registration exercise

(adjustment period).

4. General Academic Workload Policy

a) Minimum workload – Students may register one course only.

b) Maximum workload – The maximum workload for

Pre-Sessional students shall be 16 credit hours (32 contact hours). *However, students who left with one skill of LE 3000 and exempted from taking APT or those who are doing LQ skill/Core and exempted from taking EPT can register for ONLY TWO (2) Introductory Kulliyyah Courses.

* Subject to approval by the respective kulliyyah

5. All students must ensure that they do not exceed the

maximum credit hour allowed. Failure to comply will result in automatic ‘DROP’ of any course(s) to maintain eligible credit hour.

39

Note: University reserves the right to add/drop students’ course registration whenever necessary.

CO-CURRICULAR ACTIVITIES IIUM is dedicated to provide an unmatched climate for growth whereby most of the development takes place in the classrooms and laboratories. IIUM is also equally committed to support a complete environment for academic, physical, social and spiritual learning. Effective Semester I, 2002/2003 session, Co-Curricular Activities/Courses which are organised by S-DEV are given credit and they will be computed and generated in the CGPA. Students will be informed of the course details from time to time. Effective batch 013… onwards students are required to register for this course in their first semester.

CO-CURRICULAR COURSES All students except non-Muslims and those who are in the Tahfiz, Wataniah, Suksis and Debate groups are required to take Halaqah 1 and 2 in the first year. However, the students can opt for the modules of their own choice in the second year and third year when they have successfully fulfilled the first two required modules. All students must complete a total of 3 credit hours which are to be taken within six semesters consecutively.

40

MODULES OF CO-CURRICULAR Appendix No. 2. Revised Study Plan

Admission

Suksi 1

Wata 1

Tahfi 1

Debat 1

Wata 2

Tahfi 2

Debat 2

Suksi 3

Suksi 4

Suksi 5

Suksi 6

Wata 3

Wata 4

Wata 5

Wata 6

Tahfi 3

Debat 3

Tahfi 4

Debat 4

Tahfi 5

Debat 5

Tahfi 6

Debat 6

Study Circle 1

Study Circle 2

Fardhu Ain Special P. For Non-Muslim

Student 1

Special P. For Non-Muslim

Student 2

Suksi 2

Leader ship

Entre 1

Lead 1

Khat 1

Game 1

Cens 1

Taek 1

Arch 1

Hock 1

Pub. S1

Family Entre 2

Lead 2

Khat 2

Game 2

Cens 2

Taek 2

Arch 2

Hock 2

Pub. S2

Skill 1

Entre 3

Lead 3

Khat 3

Game 3

Cens 3

Taek 3

Arch 3

Hock 3

Pub. S 3

Skill 2

Entre 4

Lead 4

Khat 4

Game 4

Cens 4

Taek 4

Arch 4

Hock4

Pub. S 4

Completed

Government Structured Programs

Niche Area Programs (Six

Semesters)

Main Stream Program (80%

of Students)

Niche Area Programs (20% of Students) (Four Semesters)

Abbreviations: Entre: Entrepreneurship skills; Lead: Leadership and Management Skills; Game: Gamelan Course; Cens: Community Service Skills; Taek: Tae Kwan Do; Arch: Archery; Hock: Hockey; Pub. S: Public Speaking; Suksi: Suksis; Wata: Wataniah; Tahfi: Tahfiz; Khat: Khat Skill; Debat: Debate.

First Year 1 Credit

Second Year 1 Credit

Third Year 1 Credit

41

IMPORTANT REMINDER!!! 1) Effective Semester II 2000/2001, students who have secured the

minimum workload are not allowed to drop any of the pre-registered courses.

It is also compulsory for students to attend classes beginning the commencement of semester.

2) PENALTY ON STUDENTS WHO DID NOT PRE-REGISTER

Effective Semester II, 2002/2003 session, as endorsed by Senate in its 268th Meeting, students who did not Pre-Register courses for the coming semester and did not attempt the Web-Based Add/Drop prior to the commencement of the Semester with the exception of the graduating students will be imposed a fine of RM100.00.

Students are advised to RESERVE the intended courses if sections are closed. This will help the Kulliyyahs to plan the course offering. However, the RESERVE courses will be dropped automatically if the kulliyyah cannot accommodate the students. Students may PETITION a course if it is not offered, through the Web-Based registration system. The data will be sent to the Kulliyyahs for further processing.

3) PRINTING OF CONFIRMATION SLIP

Students must print new confirmation slips after every transaction/change in course registration.

4) OFFICIAL REGISTRATION OF COURSES

Students’ registration of courses (registered/ petitioned/ reserved) will be considered as official only if they secured the minimum workload.

42

IIUM FINANCIAL LOAN RECIPIENTS (Regular Semester) UNDERGRADUATES 1. A sponsored student who needs to reduce his/her workload to 12

credit hours or its equivalent due to personal reason must pay the full fee of RM1,000.00 through scholarship deduction.

2. However, for a student who needs to reduce his/her workload due

to medical grounds or other special difficulties (must be recommended by the Kulliyyah and approved by the Deputy Rector (Academic and Research) need not pay the full fee of RM1,000.00.

3. For first year first semester sponsored students, the workload

could be as low as 12 credit hours provided that it is recommended by the Kulliyyah.

FINANCIAL INFORMATION COLLECTION OF TUITION FEE, ACADEMIC ADMINISTRATIVE FEES AND OTHER RELATED FEES Self-sponsored students are required to settle all the fees before pre-registration exercise begins. The University will collect the following outstanding fees from students:

i) Tuition Fee; ii) Academic Administrative Fees (i.e: Library fee, Computer

fee and etc; iii) Accommodation fee (students who are staying off campus

are required to provide a letter from STAF office and submit to Finance Division);

iv) Other related fees (e.g. Thesis registration, etc.) and v) Any unsettled payment from any other previous semester(s).

43

Should the students fail to settle all the above items within the specified deadline, they will not be allowed to Pre-Register and consequently their examination results will also be withheld. Students who are applying and waiting for approval of scholarship/sponsorship or any other financial assistantship are advised to settle the fees by themselves until they receive the letter of offer from the sponsoring agency. Students may view their outstanding amount of fees at www.iiu.edu.my/student.shtml and click at Financial Slip. STUDENT’S RIGHTS AND RESPONSIBILITIES 1. Every student admitted to the University must follow a specific

programme of study offered by a Department or Kulliyyah. 2. Students are required to maintain a CGPA of above 2.0 to remain on

good academic standing. 3. Students are expected to be aware of the requirements of their degree

programmes. Thus, they are required to maintain close contacts with their academic advisors and/or Head of Department throughout their studies at the university.

4. Students have the right to inspect and review their academic records;

seek amendment to the records if they believe to be inaccurate or misleading.

5. Students are expected to be honest in their academic work. They

should know that cheating in the University is a very serious offence. The range of penalties for cheating includes reprimand, suspension from the University for a specified period and termination from the University.

6. A student whose behavior is in violation of the University regulations

is subject to disciplinary action. This may result in Disciplinary Suspension or expulsion from the University. These disciplinary actions may become a permanent part in the student’s record. A student who is expelled for disciplinary reasons cannot apply for readmission.

44

7. International students are required to have valid student pass while

studying here. This is to ensure that their stay here is legal. Thus, they are expected to be well informed of matters pertaining to their stay in Malaysia. The University will not be responsible if they are held by the Immigration Department or police if found to have overstayed or working illegally in Malaysia.

8. All inquiries of an official nature should be addressed to the Dean of

the Kulliyyah or the Dean of A&R Division. On academic matters, they may approach either the Deputy Dean (Student Affairs) of the Kulliyyah, the Head of Department or academic Advisor.

FREQUENTLY ASKED QUESTIONS (FAQs) 1. Q. How can I get my results for the past semesters?

A. You may access and print your previous result slips at http:// www.iiu.edu.my/student.shtml. You may also request a Partial Transcript from the respective kulliyyah at RM3.00 per copy. The processing time is three working days.

2. Q. Can I get my results over the phone?

A. You may call our CELCOM UIA ‘Teleinfo’ at 600-85-2162 to get your results for the recent semester. Results will not be released by calling the A&R Division. You may also browse through the Internet to access your results at http:// www.iiu.edu.my/student.shtml.

3. Q. What should I do if I lose my matriculation card? A. You need to report and apply a new card at the IIUM

Security Unit. The penalty is RM50.00. 4. Q. Can I register before the first day of class if I have missed

the Pre-Registration exercise? A. Yes, you may register for your courses during the Web-

Based Add/Drop period according to your registration priority (Level 1, 2, and so on) prior to the commencement of the new semester. Failure to do so will result in students paying a penalty of RM100.

45

5. Q. Is it possible if I register for more than the maximum workload?

A. No. You are only allowed to register according to your workload eligibility (based on your CGPA).

6. Q. What should I do if I fall sick on the day of my

examination? A. You are required to go to the IIUM Clinic to get a medical

report in order to be awarded an ‘AP’ (Absent with Permission) grade. Medical reports from clinics other than the IIUM Clinic will not be accepted. However, if you are living outside Selangor, you are advised to call the IIUM Clinic before the examination, so that the IIUM Clinic doctors may liaise with the particular GP.

7. Q. What should I do if I have obtained an ‘I’ (Incomplete)

grade? A. Students with an ‘I’ grade are given until the eighth week of

the new semester to submit the unfinished assignment. Such students are required to discuss with the lecturer concerned as to when to submit the assignment.

8. Q. Is the Short Semester a compulsory semester for all

students? A. The Short Semester is only compulsory for IIUM sponsored

students. These students who wish to be away during the short semester will not qualify for a financial loan and have to apply for leave of absence. For other students, the short semester is an optional semester and they may opt not to take the Short Semester.

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COMPUTATION OF GRADE POINT AVERAGE (GPA) AND CUMULATIVE GRADE POINT AVERAGE (CGPA) Do you know how to compute your GPA? Below is a simple example of how to compute your GPA. Grade Point Average: Computed by totalling the product of grade points and credit hours for each course in the semester and then dividing the resultant figure by the total credit hours taken in the semester. Cumulative Grade Point Average: Computed by totalling the product of the grade points and credit hours for each course taken in the current and all previous semesters, and then dividing the resultant figure by the cumulative credit hours.

Grade Obtained

Point Equivalent

(A)

Weighted (Credit Hours)

(B)

Grade Points (A* B)

1) ACC 2055 C+ 2.33 x 3 = 6.99 2) ECON 1150 B- 2.67 x 3 = 8.01 3) ECON 1510 B+ 3.33 x 3 = 9.99 4) MGT 2010 B 3.00 x 3 = 9.00 5) TQB 1000M A- 3.67 x 0 = 0.00 6) CCHB 1011 B 3.00 x 0.5 = 1.50 12.5 35.49

The GPA for that semester is 35.49 / 12.5 = 2.839 The CGPA for the subsequent semesters shall be the sum of Cumulative Grade Points divided by Cumulative Credit Hours (all semesters).

A&R Undergraduate Handbook, IIUM

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