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  • 8/14/2019 ar 385-40 - accident reporting & records


    Army Regulation 38540


    AccidentReporting andRecords

    HeadquartersDepartment of the ArmyWashington, DC1 November 1994


  • 8/14/2019 ar 385-40 - accident reporting & records


    SUMMARY of CHANGE AR 38540Accident Reporting and Records

    This revision--

    o Updates DASAF responsibilities (chap 1).

    o Incorporates criteria from DODI 6055.7 (chap 2).

    o Includes a new Injury Cost Table (chap 2).

    o Deletes the requirement for DA Form 2398, Exposure Report,(chap 2).

    o Deletes the Report of Serious Accident (ROSA) (chap 3).

    o Deletes and replaces the Preliminary Report of Aircraft Mishap (PRAM) with

    more efficient notification procedures (chap 4).

    o Adds information about marine accidents (chap 7).

    o Updates chemical agent accident reporting (chap 8).

    o Expands explosives accident reporting (chap 9).

    o Incorporates AR 15-22, Nuclear Weapon Accident Investigation Board (CONUS),(chap 11).

    o Adds information about biological agent accident reporting(chap 12).

    o Adds DA Form 285-AB-R, the Abbreviated Ground Accident Report and DA Form2397-AB-R, the Abbreviated Aviation Accident Report.

    o Adds DA Form 7305-R, Telephonic Notification of Aviation Accident/Incident.

    o Adds DA Form 7306-R, Telephonic Notification of Ground Accident.

  • 8/14/2019 ar 385-40 - accident reporting & records


    HeadquartersDepartment of the ArmyWashington, DC1 November 1994


    Accident Reporting and Records

    *Army Regulation 38540

    Effective 1 December 1994

    History. This UPDATE printing publishes ar e v i s i o n o f t h i s p u b l i c a t i o n . B e c a u s e t h epublication has been extensively revised, thechanged portions have not been highlighted.Summary. This regulation prescribes policyon accident reporting and recordkeeping pro-cedures for the Army. It also implements De-partment of Defense Instructions 6055.7.Applicability. This regulation applies to theActive Army, the Army National Guard, the

    U.S. Army Reserve, and Army appropriatedfund employees. This regulation is applicableduring full mobilization.P r o p o n e n t a n d e x c e p t i o n a u t h o r i t y .The proponent for this regulation is the Di-rector of Army Staff (OAS). The proponenthas the authority to approve exceptions tothis regulation that are consistent with con-trolling law and regulation. The OAS maydelegate this approval authority, in writing, toa d i v i s i o n c h i e f u n d e r h i s / h e r s u per v i s i o nwithin the proponent agency who holds thegrade of colonel or the civilian equivalent.A r m y m a n a g e m e n t c o n t r o l p r o c e s s .This regulation contains management controlprovisions in accordance with AR 112, butdoes not contain check lists f or conductingm a n a g e m e n t c o n t r o l r e v i e w s . A l t e r n a t i v emanagement control reviews are used to ac-c o m p l i s h a s s e s s m e n t o f m a n a ge m e n t c o n -trols.Supplementation. Supplementation of thisregulation and establishment of command orlocal forms are prohibited without prior ap-p r o v a l f r o m t h e A r m y S a f e t y O f f i c e ,

    DACSSF, Chief of Staff, 200 Army Penta-gon, Washington DC 203100200.

    Interim changes. Interim changes to thisregulation are not official unless they are au-thenticated by the Administrative Assistant tothe Secretary of the Army. Users will destroyinterim changes on their expiration dates un-less sooner superseded or rescinded.

    Suggested Improvements. Users of thisregulation are invited to send comments andsuggested improvements on DA Form 2028(Recommended Changes to Publications andBlank Forms) directly to Army Safety Office,DACSSF, Chief of Staff, 200 Army Penta-gon, Washington DC 203100200.

    Distribution. Distribution of this publica-tion is made in accordance with the require-ments on DA Form 1209 block number2523, intended for command levels A, B, C,D, and E for the Active Army, the ArmyNational Guard, and the U.S. Army Reserve.

    Contents (Listed by paragraph and page number)

    Chapter 1Introduction, page 1Purpose 11, page 1References 12, page 1Explanation of abbreviations and terms 13, page 1Responsibilities 14, page 1Policy 15, page 1Determining accountability for Army accidents 16, page 1Categories of accident investigation reports 17, page 2Collateral investigations and reports 18, page 2Accident investigation board appointing authority 19, page 3Safeguarding accident information 110, page 3Release of information from accident investigation reports 111,

    page 3Deviations 112, page 4

    Chapter 2Procedures for Classifying Army Accidents, Incidents,

    Injuries, Illnesses, Costs, Rates,and Personnel, page 4

    Section I Army Accident Classifications, page 4Overview 21, page 4Accident and incident classes 22, page 4What to report 23, page 4Types of accidents and incidents 24, page 4Occurrences not constituting an Army accident 25, page 6

    Section II Injury, Illness, Cost, Rate, and Personnel Classifications, page 6 Reportable accidents 26, page 6 Nonreportable injuries and illnesses 27, page 6 Recordable accidents and incidents and required forms 28,

    page 7 Notifying Department of Labor (DOL) of civilian employee fatal

    and/or catastrophic accidents (on duty) 29, page 7 Safety and Occupational Health Program injury/illness log 210, page 7

    Accident costs 211, page 8Personnel classifications and special cases 212, page 8Injury and accident rates 213, page 9

    Chapter 3Notification of Army Accidents or Incidents, page 10General 31, page 10

    *This regulation supersedes AR 38540, 1 April 1987; AR 1522, 15 April 1982, and AR 5519, 12 October 1970.

    AR 38540 1 November 1994 i


  • 8/14/2019 ar 385-40 - accident reporting & records



    Commanders responsibility for Class A and B accidents and ClassC aviation (flight, flight related, or aircraft ground) accidents 32, page 10

    Commanders responsibility for Class C and D ground accidents 33, page 10

    Commanders responsibility for aviation Class D accidents andClass E and FOD incidents 34, page 10

    Notification and reporting of accidents occurring in combat 35, page 10

    Chapter 4Accident Investigation, page 11General 41, page 11Accident investigation boards 42, page 11Class A and B accident investigations 43, page 11Support of Army accident investigations 44, page 12Accident scene preservation 45, page 12Accident scene investigation 46, page 13Access to information from other investigations 47, page 13Access to information collected by accident investigation boards

    48, page 13Actions when criminal activity is suspected 49, page 13Activation of the Safety-of-Use/Safety-of-Flight notification system

    410, page 13

    Chapter 5Processing and Command Review of Accident Reports,

    page 13Review of accident investigation reports 51, page 13Reports prepared by USASC 52, page 14Processing accident reports 53, page 14Changes to accident reports and request for extension of

    submission time limits 54, page 14HQDA accident report evaluation, review, and action 55,

    page 14

    Chapter 6Accident Records, page 14Overview 61, page 14Access to and safeguarding of accident records 62, page 14Maintaining accident records 63, page 14

    Chapter 7Marine Accidents, page 14Overview 71, page 14Notification requirements 72, page 15Recordkeeping 73, page 15Marine accident report 74, page 16 Marine accident investigation 75, page 16

    Chapter 8Chemical Agent Events, page 16 General 81, page 16 Notification responsibilities and procedures 82, page 16 Investigation responsibilities and procedures 83, page 16

    Reporting responsibilities and procedures 84, page 16 Release of information 85, page 16 Exchange of information 86, page 16

    Chapter 9Explosives Accidents, page 17 Overview 91, page 17 Notification procedures (RCS DDFM&P (AR) 1020) 92,

    page 17 Explosives accident investigation 93, page 18Explosives accident report 94, page 18

    Chapter 10Ionizing and nonionizing radiation accidents, page 18Overview 101, page 18Ionizing radiation accidents 102, page 19Nonionizing radiation accidents 103, page 20

    Chapter 11Nuclear Weapon and Reactor Accidents, page 20General 111, page 20Notification 112, page 20Investigation 113, page 20Reporting 114, page 20

    Chapter 12Biological Defense Mishaps, page 21General 121, page 21Notification responsibilities and procedures 122, page 21Investigation responsibilities and procedures 123, page 21Reporting responsibilities and procedures 124, page 21Release of Information 125, page 21


    A. References, page 22

    B. Issuance and use of DA Form 1095, page 23

    C. Accident Flow Charts, page 24

    D. Notification Phone Numbers, page 27

    E. Required Reports and Forms, page 28

    Table List

    Table 21: Cost Standards Table, page 9Table E1: Aviation Accident Notification and Reporting

    Requirements and Suspenses, page 28Table E2: Ground Accidents Notification and Reporting

    Requirements & Suspenses 3, page 29

    Figure List

    Figure 81: Format Guidance and Distribution for Reports of Chemical Accidents and Incidents, page 17

    Figure 101: This is a radiological accident report, RCS DD R&E(AR) 1168., page 19

    Figure 121: This is a Biological Defense Mishap Report, page 21Figure C1: Ground Accident Flow Chart(Peacetime), page 25Figure C2: Aviation Accident Flow Chart(Peacetime),