April Coon Frances Spalding

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Grants & Financial Decision Making: Who is SPA and how can we help you with proposal application and receiving and administering your award April Coon Frances Spalding Assistant Director Training Coordinator Sponsored Projects Administration Sponsored Projects Administration 08.26.2014

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Grants & Financial Decision Making: Who is SPA and how can we help you with proposal application and receiving and administering your award. April Coon Frances Spalding Assistant DirectorTraining Coordinator - PowerPoint PPT Presentation

Transcript of April Coon Frances Spalding

Page 1: April Coon                                     Frances Spalding

Grants & Financial Decision Making: Who is SPA and how can we help you with proposal application and receiving and administering your award

April Coon Frances SpaldingAssistant Director Training CoordinatorSponsored Projects Administration Sponsored Projects Administration

08.26.2014

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Sponsored Project Administrationwebsite:

www.ospa.umn.edu

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Gifts

ExternalSales

OutgoingMTAs

Responsibilities

Awards

Proposals

Incoming MTAs

$0 collaboration agreements

CDAsSubawards

F&A

Effort reporting

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PI proposal workflow

ElectronicManual

PI

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Due datesThe sponsor’s submission type dictates date due at SPA

Paper proposals

48 hours Electronic

proposals• Fastlane• NSPIRES• IIPS• Proposal

Central

24 hours

Grants.gov proposals

5 days

More info at: ospa.umn.edu/GrantGov/documents/ProposalSubmissionstoSPAQuickRef13Jul11.pdf

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SPA proposal workflowPer Regents Policy, SPA is the only authorized unit that may submit proposals for the university.

ReviewEndorsementSubmission AWARD

ElectronicPaper

AGENCY

Request pre-award

Review includes checking for PI training and sponsor compliance

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Award workflow & responsibilities

Award

or

Award

SPA Issues Subawards

SFR Invoices Sponsor Agency Pays Us Reporting/Deliverables

Fulfill Agency Info Requests Award Negotiation & Acceptance

NOGA

Issue Award Notice & Acct

Revised Budget

Or …

Current and Pending SupportRevised Work StatementHuman & Animal SubjectApprovals(other …)

PI Performs Work

Award

Technical Report

Financial Report

Equipment Report

Invention Report

SPA works with PI to solve the problemFCOI Training

Check for FCOI compliance on PHS subawards

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Tips for success

Complete RCR training early (complete within one year of appointment).

Check early to see if your proposal must be submitted via Grants.gov or another electronic system

Read your NOGA and award documents

Abide by agency terms and conditions

Charge costs correctly the first time

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Tips for success

Keep Conflict of Interest disclosure (REPA) and related training up to date

Carefully review and then certify your effort reports in a timely manner

Complete your technical reports on time (keep a copy)

Use your departmental staff and SPA/SFR staff – we are here to help!

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SPA is your resource Proposals

• Reviews for completeness and compliance with agency and university requirements (non-technical). Includes the use of eProtocol

• Approve proposals on behalf of the University. Includes Unfunded Research Agreements (UFRA) and Proposal Routing Form (PRF).

• Submits proposals to agencies

• Manages electronic systems for proposal preparation, institutional approval, and submission to agencies (EGMS is a University optional proposal creation system)

Awards

• Negotiates favorable terms on behalf of the PI and the University (publication rights, intellectual property rights, rights in data, adequate indemnification, payment terms, etc.)

• Accepts awards on behalf of the University

• Sets up project accounts in the financial system

• Creates and distributes internal “Notice of Grant Award” synopsizing award terms and conditions

• Resolves post-award issues (rebudgeting requests, change of PI, disputes with subrecipients, questions about allowability of costs, etc.)

• Institutional point of contact for questions raised by agencies (e.g., adherence to terms and conditions, compliance with reporting requirements, etc.)

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SPA mission includesSubawards

• Assesses potential subrecipients for risk

• Checks for FCOI compliance

• Issues subawards after ensuring compliance with sponsor requirements

• Monitors subrecipients

• Approves subaward invoices for payment (after PI review and approval)

Facilities & administrative costs

• Known as F&A or Indirect Costs

• Negotiates University F&A and fringe benefits rates with federal government

• Approves F&A waivers or reductions

• Negotiates F&A rates for subrecipients who don’t have federally-approved rates

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Other SPA responsibilitiesEffort reporting

• Tracks and monitors compliance with federal effort reporting requirements

• Issues effort reports biannually to faculty and departments involved in sponsored research

• Works with departmental effort coordinators to facilitate approval and certification of effort reports

• Approves historical salary adjustments and re-certifications of effort

• Manages associated electronic systems (eCRT is the University’s effort system)

Unfunded research agreements

• Known as UFRAs

• Assist faculty in obtaining research materials: Material Transfer Agreements (MTA), Confidential Disclosure Agreements (CDA), Data Use Agreements (DUA), Research Collaboration Agreement (RCA)

• Negotiate INCOMING MTAs; the Office of Technology Commercialization handles OUTGOING MTAs

• Prepare and sign all UFRAs

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Important linksGeneral

OVPRwww.research.umn.edu

SPAwww.ospa.umn.edu

Sponsored Projects EFS www.ospa.umn.edu/efs_sp/index.htm

SPA Staff Directory www.ospa.umn.edu/directory.html

SFRwww.finsys.umn.edu/sfr/sfrhome.html

PI reports in UM Reports www.umn.edu/ohr/prod/groups/ohr/@pub/@ohr/@trainingservices/documents/asset/ohr_asset_355282.pdf

Proposals

Funding Opportunities www.research.umn.edu/advance/funding.html

F&A Rates www.ospa.umn.edu/forms/rates/F&A.html

FY 2015 Fringe Benefit Rates http://www.ospa.umn.edu/forms/FringeBenefitRates.html

eProtocolwww.eprotocol.umn.edu

Institutional Factoids for Proposals www.ospa.umn.edu/manual/InstitutionalInformation.html

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Important linksOther

Pre-Award/ Advance Account Request Form www.fpd.finop.umn.edu/groups/ppd/documents/form/preaward_form1.cfm

Electronic Grants Management System (EGMS)(includes Proposal Prep, Proposal Routing Form, Report for External Professional Activities, Request for Consultant or Outside Service Agreement)www.egms.umn.edu

Effort Reporting Tools and Formswww.ospa.umn.edu/effort/index.html

Peoplesoft-Friendly Budget Form www.ospa.umn.edu/efs_sp/documents/PS-Friendlybudget.xls

Research Statistics (proposals, awards, expenditures, national rankings, etc.) www.research.umn.edu/news/stats.html

PI Training (Mandatory) www.research.umn.edu/reo/education/core.html

Sponsored Projects Policies www.research.umn.edu/regulations/policies/

Subaward Resources www.ospa.umn.edu/subaward/index.htm

Un-Funded Research Agreements http://apps.research.umn.edu/ufra/

Financial Conflict of Interest www.ospa.umn.edu/PHSFCOIT.html

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Contact us!Pamela WebbAssociate VP for Research [email protected]

Kevin McKoskeySr. Associate [email protected]

Judy KrzyzekAssociate Director [email protected]

David HagenAssociate Director (F&A and Effort Reporting)[email protected] 626-9895

April CoonAssistant [email protected] 624-7021

Margie FisherDirector, Sponsored Financial [email protected] 624-5007

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©2013 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. This presentation is available in alternative formats upon request. Direct requests to [email protected] or 612.625.6093.