April 2012 · Training Team •Developed modules to train carriers, tribal employers, and the...
Transcript of April 2012 · Training Team •Developed modules to train carriers, tribal employers, and the...
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April 2012
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FEHB Enrollment through
Tribal Employers
A Briefing for FEHB Plans
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FEHB Agenda
• Introduction
• FEHB Eligibility
• FEHB Enrollment
• FEHB Premium Costs
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FEHB Agenda (cont.)
• How Does FEHB for Tribal
Employees Work?
• What Is OPM Doing?
• Brochures
• Train the Trainer
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Introduction
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Law
• Affordable Care Act (ACA),
Section 10221(codified as 25
U.S.C. 1647b)
• Entitles certain tribal
employers to purchase the
coverage, rights, and benefits
of FEHB for their employees
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Indian Tribes
• 565 Federally
recognized
Indian tribes,
tribal
organizations,
and urban
Indian
organizations
• Dependent
domestic
sovereigns
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FEHB Program and Tribal
Employers
• Tribal Employer = Federal
agency
• Tribal Employee = Federal
employee
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FEHB Program
• Same 91 available plans (206
choices) with same benefits
and same provider networks
• No waiting periods or pre-
existing condition limitations
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FEHB Program (cont.)
• Temporary Continuation of
Coverage
• 31-day extension
• Conversion to individual
policy
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FEHB Program (cont.)
Major differences from FEHB for
Federal employees:
• Cannot carry FEHB into retirement
• No spouse equity or survivor
enrollments
• Tribal employer premiums are billed/
paid to the National Finance Center
(NFC) on a monthly basis
– NFC pays premiums to health plans
monthly 11
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FEHB Eligibility
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Tribal Employee Eligibility
• Eligible
‒ Meet “definition” of common law
employee
‒ Meet FEHB requirements for type of
employment
• Ineligible
‒ Contract Employees
‒ Tribal Retirees
‒ Volunteers
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Tribal Employment
Tribal employment may include:
• Gaming establishments
• Hospitality
• Agriculture
• Construction
• Government functions
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Test Scenarios
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Test Your Knowledge
Scenario #1
Are all tribe members eligible for
coverage under the FEHB
Program?
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Answer
No. Only tribal employees, as allowed
by the Indian Health Care
Improvement Reauthorization and
Extension Act that the ACA
incorporated and enacted, are eligible.
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Test Your Knowledge
Scenario #2
Can a covered tribal employee
add his/her mother as a family
member under their FEHB
enrollment?
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Answer
No. The eligibility guidelines for family
members of tribal employees are the
same as the eligibility guidelines for
family members of Federal
employees. A mother cannot be
added as an employee’s covered
family member in either situation.
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Test Your Knowledge
Scenario #3
Will the tribal employees have the
same variety of FEHB plans to
enroll in as Federal employees?
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Answer
Yes. Tribal employees will have
the same variety of FEHB plans
to enroll in as Federal employees.
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FEHB Enrollment
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Enrollment and Plan
Options • No difference in:
– Plan types: Fee-for-service,
HMOs, HDHPs and CDHPs
‒ Options: High and Standard
‒ Enrollment types: Self and Self
and Family
• Plan enrollment codes assigned by
OPM
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• Initial enrollment opportunity
–1st effective date of coverage is
May 1, 2012
–1st of the month thereafter
• Tribal employers may participate in
premium conversion
When Can Tribal
Employees Enroll in FEHB?
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When Can Tribal Employees
Enroll in FEHB? (cont.)
• After the tribal employer enrolls
– New tribal employee (or newly eligible to enroll)
‒Same as Feds
– Annual Open Season
‒Same dates as Feds but January 1st
effective date following Open Season
‒ Certain Qualifying Life Events (QLEs)
‒Same as Feds
‒ Requires completion of SF 2809
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When Can Tribal Employees
Change Their FEHB
Enrollment? • No difference from FEHB for Federal
employees:
‒ Annual Open Season
‒ Certain Qualifying Life Events (QLEs)
‒For the full list of QLEs go to:
http://www.opm.gov/forms/pdf_fill/sf
2809.pdf
‒ Requires completion of Standard Form
2809
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How Does FEHB Coverage
End? When tribal employee’s FEHB enrollment
ends, the same forms are used and the
effective date of the termination or
cancellation is the same
• Termination: a required action made by the
tribal employer – uses an SF 2810
• Cancellation: a voluntary action made by
the tribal employee – uses an SF 2809
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FEHB Premium Costs
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Premiums
• Same total premiums paid as Federal
employees
‒ FEHB premiums will be fully funded
by the tribal employer and/or tribal
employee contributions
‒ Tribal employer may contribute more
than the “government employer
share” for FEHB coverage, but not
less
‒ Billed on a monthly basis 29
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Test Scenarios
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Test Your Knowledge
Scenario #4
Is there a 31-day extension of
coverage for enrollment
terminations?
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Answer
Yes (but not for cancellations).
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Test Your Knowledge
Scenario #5
Will tribal employees have the
same rates as Federal
employees for 2012?
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Answer
Yes. The health plans will receive
the same “net-to-carrier” premium
they receive for Federal
employees.
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How Does FEHB for
Tribal Employees
Work?
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Tribal Initial Participation
• Tribal employers must:
– Notify OPM at least 3 months in
advance of coverage effective date
– Sign agreement with OPM at least
2 months in advance of coverage
effective date
– Hold initial enrollment opportunity
for tribal employees
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Tribal Initial Participation
(cont.)
• No waiting period
• Carriers will see enrollment
data beginning April 1st
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Tribal Initial Participation (cont.)
• Tribal employers assigned
single payroll office number
– Payroll office number: 12400096
• Each tribe billing unit will be
assigned a 4-digit
identification code
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Tribal Group Termination
• Tribal employers are committed to
minimum period of participation to
the end of the calendar year
• Tribal employers can terminate by
giving notice
• Notice to plans of group
termination is through the current
termination procedures
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What Is OPM Doing?
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Tribal Teams
• Materials Team
• Training Team
• Carrier Team
• Technical Team
–NFC
• Tribal/Federal Technical
Workgroup
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Materials Team
This team developed enrollment
materials such as:
– Tribe-specific Guide
– Tribal FEHB Handbook
– Tribal Website
– Tribal FastFacts about FEHB and
the initial enrollment opportunity
– Quick Guide and
– Guidance to SF 2809 and SF 2810
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Training Team
• Developed modules to train
carriers, tribal employers, and
the National Finance Center
about FEHB for tribal
employees
• Modules cover FEHB 101,
eligibility, enrollment, finance,
forms, and more 43
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Carrier Team
• The Carrier Team gained valuable
feedback from carrier representatives
through bi-weekly teleconferences
• Carriers with high tribal employer
populations were targeted which
helped OPM understand carrier
concerns and possible implementation
issues
• Created listservs and Carrier Letters to
disseminate information to carriers
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Technical Team
• The Technical Team handles all technical
issues for tribal employers and
employees including:
– Tribal FEHB website
(www.opm.gov/tribalprograms)
– Online Plan brochures
– Plan Comparison Guide and
– How OPM will deal with situations of
insufficient pay by tribal employers
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• The Workgroup consults
directly with tribal employers
• Their feedback has been
integral in OPM’s
development of policies and
guidelines for tribal
employees
Tribal/Federal Technical Workgroup
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Brochures
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Brochures
• Current brochures will be used but
the enrollee’s contribution will vary
by tribal employer
• Rates for each billing unit are
available from the tribe benefits
officer
• Carriers could receive an influx of
requests for paper brochures from
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Brochures (cont.)
• Experience-rated carriers should
contact their Contract Specialists
• Community-rated carriers can
adjust if needed during the rate
reconciliation process
– Contact your Contract Specialist if
a significant number of brochures
are requested
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Test Scenarios
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Test Your Knowledge
Scenario #6
Tribal employer B wishes to
participate in the FEHB Program
effective May 1, 2012.
What is the due date of its notice
to participate?
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Answer
Notice to OPM is due 90 days prior to
the effective date. For a May 1
effective coverage date, the notice
due date was February 1.
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Test Your Knowledge
Scenario #7
Tribal employer C contacted OPM
with 90 days notice to participate and
signed the agreement with OPM
March 15, 2012.
Can tribal employer C’s employees’
coverage be effective May 1, 2012?
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Answer
No. The agreement with OPM must
be signed at least 60 days prior to the
coverage effective date.
Coverage would begin June 1, 2012.
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Test Your Knowledge
Scenario #8
Tribal employer D in Colma, CA
recently stated at an enrollment
meeting that all new hires have a 60-
day wait period before being eligible
to receive benefits.
Is this correct?
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Answer
No. There is no individual enrollee
waiting period once the tribal
employer is participating in the FEHB
Program. Like Federal employees,
tribal employees may enroll any time
within the first 60 days after they are
hired.
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Test Your Knowledge Scenario #9
Tribal employer E’s Benefits Officer
informed a group of employees that
FEHB offers additional benefits
outside FEHB including benefits to
cover infertility services, but at an
additional monthly cost.
Is this correct?
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Answer
No. Riders are not offered to
FEHB enrollees. Tribal
employees receive the same
benefits as all other FEHB
enrollees.
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Test Your Knowledge Scenario #10
Tribal employer F’s Benefits Officer
notified employees that they can
request reconsideration for denied
benefits by writing to their local Plan
and, if they disagree with the Plan’s
decision, they can appeal to OPM .
Is this correct?
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Answer
Yes. Tribal employees have access to
all benefits and administrative
procedures as other FEHB enrollees,
including the disputed claims process.
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Train the Trainers
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Training Modules
Carriers will use the following
presentations for training:
–FEHB 101
–Eligibility
–Enrollment
–Finance
–Forms: SF 2809 & 2810
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Additional Resources
• Reference materials that
supplement the modules:
–Tribal FastFacts
–FEHB Guide for Tribal
Employees
–Tribal Quick Guide
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Additional Resources
(cont.)
• Helpful FEHB Resources for
Tribal Employees
• Tribal FEHB Handbook
• Handbook Highlights
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OPM Expectations
• Use OPM’s materials
• Act as representative for
OPM
– Do not market plan
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Trainer Requirements
• Must attend one of these
carrier training sessions
• Must review ALL training
materials provided by OPM
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Thank You!
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The End
If you have any questions,
please contact your
designated contract specialist
or visit
www.opm.gov/tribalprograms.
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