April 2011 tech-essentials_webinar
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Transcript of April 2011 tech-essentials_webinar
“7% of a company's operating expense is Information Tech.”
Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.
Technology BudgetWho has one?
Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
Less than 20 staff More than 20 staff42% 66%
http://nptechsurvey.wordpress.com/
87% of nonprofitsspend less than 4%
of their budgeton technology.
Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
Technology Plan
Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
<=20 staff >20 staff
31% 67%
www.nten.org/research
22% of nonprofitshave a
technologycommittee.
Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
Who should be on your TechCommittee?
By Joni Podolsky
Edited By Holly RossKatrin VerclasAlison Levine
http://www.ncvo-vol.org.uk/advice-support/ict/publications
Technology Strategy and Planning Process
PreliminaryAssessmentInventoryStaff skills assessmentCurrent and prior year IT operating costsInitial list of potential projectsAny additional relevant background materials (e.g., technology usage policies)
Meeting 1: Envision1. Ensure agreement on I.T. “Current Reality”2. Identify processes for obtaining additional information needed
Meeting 3: Prioritize IISelect strategy and sequenceDetailed review of resources required
Project PrioritizationIdentify and categorize projectsResearch high-level details on alternative solutions
Meeting 2: Prioritize IClassify projects into categories, e.g.- “Quick wins”- Strategically essential- Need more info
Identify Implementation Sequence and ResourcesDraft implementation planSelect resources (internal vs. external, build vs. buy)Define RFI/RFP processes
Detailed Implementation PlanningCost detailsAssign specific responsibilitiesTimetableIdentify key issues/risks
Meeting 4: ActFinalize planImplementation kickoffIdentify circumstances required for committee to reconvene
Tech Essentials
1.Computer2.Internet infrastructure (security, backup)3.Printing and Imaging4.Training5.Voice communications infrastructure6.Basic Applications (documents, accounting)7.Collaboration systems8.Databases9.Website and Storytelling
highwayt.highwayt.org
Computer
$800+1-year warranty5-year life
$1,300+3-year warranty3-year life
www.toshibadirect.com: NB305 (left); www.dell.com: Vostro (middle), Dell Latitude E6410 (right)
$400+1-year warranty3-year life
1 2 3 4 5
1 2 3 4 5
Internet & Basic
Infrastructure
Fast(er) Internet is (almost)
ALWAYS worth the cost
• Dialup• Standard DSL• Premium DSL• T1• Bonded T1• AT&T Uverse from 1up 3dwn to 3up 24dwn• Cable 1up 5dwn to 10up and 50 or 105dwn
BAD TO BEST…
Standard DSL download speed (1.5 Mbps)
Standard DSL upload speed (384 kbps)
T1 Line (1.5 Mbps)download & upload
“symmetrical”
WHY BANDWITH MATTERS…
• Update traffic
• Email traffic
• Hosted application traffic
• Productivity (time really IS money..)
www.LogMeIn.com
Left: HP Mediasmart Home Server includes 1 750Gb hard drive, $600.
Right: Synology NAS Disk Station $340 plus 2 500Gb hard drives $260 ($600)
www.mozy.com/non-profit
Printing and Imaging
Laserprinter Inkjet
Networkedcopier
Colorlaser
Total Cost: Hardware + Replenishables + Maintenance + Ease of Use
www.hpeprint.com
http://wolber.me/ScansnapS1300
Training and Support
Office.Microsoft.comFree training and demos for Office and More!
32
${#}
www.microsoft.com/atwork/
http://www.techsoup.org/learningcenter/
Voice
www.FreeConferenceCall.com
Office Software
${#}
http://www.idealware.org/blog/2009/11/microsofts-secret-giveaway.html
http://www.microsoft.com/Security_Essentials/
www.idealware.org
Collaboration Systems
www.sherweb.com
www.google.com/nonprofits/
docs.google.com
www.MeetingWizard.com
gotomeeting.com fuzemeeting.com
Databases
60%Source: Bayer Center for Nonprofit Management Study, 2010. Survey of 260 nonprofit organizations.
22% 32%
FinancialsDonor
ManagementVolunteersClients
37%
List functional requirements (3 meetings, 1 hour each)
Identify options (up to 4 hours per participant)
Discuss alternatives; narrow list of options (2 meetings)
Get product details
Vendor demos
Calls to real users
User visits
Decision
1 2 3 4 5
www.salesforcefoundation.org
http://www.verticalresponse.com/non-profits/
www.ConstantContact.com
http://www.eventbrite.com/npo
Website & Storytelling Tools
http://www.dreamhost.com/hosting-nonprofit.html
www.wordpress.com
Express yourself..start a blog
www.WildApricot.com
https://www.paypal.com/nonprofits
http://www.e-benchmarksstudy.com/
www.allforgood.org/posting
http://www.diigo.com
http://www.diigo.com/user/andywolber
http://www.delicious.com/highwayt
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