Republic of the PhilippinesPolytechnic University of the PhilippinesCollege of Architecture and Fine Arts Sta. Mesa, Manila

APPROVED SPECIALIZATION 2SOFTWARE TOOLS IN PROJECT MANAGEMENT

Submitted by:Ambrocio, Yza AngelicaDe Torrez, Carla AngelouLimosnero, AldrinLising, FranzLo, John ChristianMagdamit, Kenneth AnthonyMusni, DyanOcampo, PaoloPaulo, MernalynTaguibao, Mark MichaelTee, Danalice

Submitted to:Archt. Emilie T. GarciaSoftware Tools in Project managementProject management software has the capacity to help plan, organize, and manage resource pools and develop resource estimates. Depending on the sophistication of the software, it can manage estimation and planning, scheduling, cost control and budget management, resource allocation, collaboration software, communication, decision-making, quality management and documentation or administration systems. Today, numerous PC & browser based project management software solutions exist and they are finding their way into almost every type of business.

Tasks and activities: SchedulingOne of the most common project management software tool types is scheduling tools. Scheduling tools are used to sequence project activities and assign dates and resources to them. The detail and sophistication of a schedule produced by a scheduling tool can vary considerably with the project management methodology used, the features provided and the scheduling methods supported. Scheduling tools may include support for:-Multiple dependency relationship types between activities-Resource assignment and leveling-Critical path-Activity duration estimation and probability-based simulation-Activity cost accounting

Providing informationProject planning software can be expected to provide information to various people or stakeholders, and can be used to measure and justify the level of effort required to complete the project(s). Typical requirements might include: Overview information on how long tasks will take to complete. Early warning of any risks to the project. Information on workload, for planning holidays. Evidence. Historical information on how projects have progressed, and in particular, how actual and planned performance are related. Optimum utilization of available resource. Cost maintenance. Collaboration with each teammates and customers. Instant communication to collaborators and customers

MICROSOFT WORDHistory of Microsoft Word In 1981, Microsoft hired Charles Simonyi to develop a word-processing application. The first version was released in 1983, called "Multi-Tool Word". It was not initially popular, owing to its radically different look compared to WordPerfect, the leading word processor at that time. Microsoft improved Word continually over the years, including a 1985 version that could run on a Mac. In 1987, Microsoft brought about the second major release of Word, which included an upgrade of major features in addition to new functionalities such as support for the rich text format (RTF), instead of the old plain text, which allowed people to give their text more depth by altering fonts, boldness and other such characteristics. In 1995, with the release of Windows 95 and Office 95, which offered a bundled set of office productivity software, sales of Microsoft Word increased significantly. Microsoft Word is currently the most common word processor on the market. Word Window Elements1) Title BarThe title bar shows the name of the document on screen.

2) Quick Access ToolbarLocated in the top left corner of the Word 2007 window, the Quick Access Toolbar contains some of the most frequently used commands like Save, Undo, Redo. 3) Window ControlsThese are a set of three buttons in the top right corner of the program window:a. The right button, displaying an x, is the Close button. b. The left button is the Minimize button which minimizes the program window to the taskbar.c. The middle button, sporting a rectangle, is the Maximize button, which, on clicking, maximizes the Word 2007 window and the button image changes to a pair of rectangles.

4) Ribbon

Ribbon is a collection of horizontal tabbed toolbars which are accessed through their tabs. The toolbars have command buttons, menus and input boxes arranged in groups.

5) Office Button

Clicking 'Office' button reveals a drop-down menu showing commands for file operations. These commands are described below in brief.

6) Help Button

Located below the Window Controls in the top right corner of Word window, this button brings up the Word Help window.7) Rulers

The horizontal ruler is used to set tabs and indent text. You may use the vertical ruler to set vertical location of text in the document.

8) Tab Selector

Repeated clicking of the Tab Selector shows five tab markers and two indent markers. By choosing the desired tab or indent marker and clicking on the horizontal ruler, you can set tabs or indent text.

9) Status Bar

On the left hand side, the status bar displays document information such as the current page number and total number of pages, word count, language, proofing error notification, etc.

10) View Buttons

These buttons allow you to use five different document views:a. Print Layout View: This view shows the document as it will look when it is printed.b. Full Screen Reading View: This view shows the document on full screen to make reading your document more comfortable.c. Web Layout View: Web Layout view enables you to see your document as it would appear in a browser such as Firefox or Internet Explorer.d. Outline View: Outline view displays the document in outline form in which headings could be displayed without the text. e. Draft View: This is the most frequently used view for editing your document.

11) Zoom Tools

The Zoom slider lets you zoom out or zoom in the current document.

12) Vertical & Horizontal Scroll Bars

The scroll bars let you scroll the document up-down vertically or left-right horizontally.

13) Text Area

This is the text area where you type the text of the document. As a character appears at the cursor, it moves to its immediate right.Advantages of Microsoft Word Availability Integration With Office Programs Instant Help Navigation Pane Document FlexibilityDifferent Uses of Microsoft Word Resumes and Portfolios Visual Chart Presentations Written Reports Invitations and Letters Publishing Books

MICROSOFT EXCELHistory of Microsoft ExcelMicrosoft originally marketed a spreadsheet program called Multiplan in 1982, which was very popular on CP/M systems, but on MS-DOS systems it lost popularity to Lotus 1-2-3.This promoted development of a new spreadsheet called Excel which started with the intention to 'do everything 1-2-3 does and do it better'. The first version of Excel was released for the Mac in 1985 and the first Windows version was released in November 1987. Lotus was slow to bring 1-2-3 to Windows and by 1988 Excel had started to outsell 1-2-3 and helped Microsoft achieve the position of leading PC software developer.This accomplishment, dethroning the king of the software world, solidified Microsoft as a valid competitor and showed its future of developing graphical software.Microsoft pushed its advantage with regular new releases, every two years or so. The current version for the Windows platform is Excel 11, also called Microsoft Office Excel 2003. The current version for the Mac OS X platform is Microsoft Excel 2004.

Basic operationMicrosoft Excel has the basic features of all spreadsheets, using a grid of cells arranged in numbered rows and letter-named columns to organize data manipulations like arithmetic operations. It has a battery of supplied functions to answer statistical, engineering and financial needs. In addition, it can display data as line graphs, histograms and charts, and with a very limited three-dimensional graphical display. It allows sectioning of data to view its dependencies on various factors for different perspectives (using pivot tables and the scenario manager). It has a programming aspect, Visual Basic for Applications, allowing the user to employ a wide variety of numerical methods, for example, for solving differential equations of mathematical physics, and then reporting the results back to the spreadsheet. It also has a variety of interactive features allowing user interfaces that can completely hide the spreadsheet from the user, so the spreadsheet presents itself as a so-called application, or decision support system (DSS), via a custom-designed user interface, for example, a stock analyzer, or in general, as a design tool that asks the user questions and provides answers and reports. In a more elaborate realization, an Excel application can automatically poll external databases and measuring instruments using an update schedule, analyze the results, make a Word report or PowerPoint slide show, and e-mail these presentations on a regular basis to a list of participants.

Advantages:

Many companies have always used and therefore prefer Excel. Excel has some clear advantages, especially for minor projects or single events:Comes with Office package. Nearly all companies use Microsoft Office, which includes Excel. Most would argue that this is the most important reason to explain why many companies still use Excel for project management purposes.Adaptable. Excel can be adapted to meet specific company needs and reporting requirements.Local data. All data are located locally, and thus accessible for all employees via e.g. a shared drive.Analyses. Pivot and customise data as needed, and illustrate using a wide variety of matrices and charts.At your fingertips. No need to extract data from external systems; all invoice data are right at your fingertips.Standardised. If all employees share an hourly rate, or for in-house projects, Excel is exceedingly easy to use for generating and illustrating sum totals.Easy copying. Data are easily copied but this is also one of the greatest flaws where major projects are concerned.Basic knowledge. Most employees have a general understanding of how Excel works, greatly evening out the learning curve.Analysis tools. Excel displays relations that werent previously obvious, e.g. using pivot tables and advanced look-up features. For analysis purposes, its a strong application.Presentation. Using Excel, reporting is generally hassle-free.

STAAD

STAAD or (STAAD.Pro) is a structural analysis and design computer program originally developed by Research Engineers International in Yorba Linda, CA. In late 2005, Research Engineers International was bought by Bentley Systems. STAAD.Pro is the structural engineering professionals choice for steel, concrete, timber, aluminum, and cold-formed steel design of virtually any structure including culverts, petrochemical plants, tunnels, bridges, piles, and much more through its flexible modeling environment, advanced features, and fluent data collaboration.The commercial version STAAD.Pro is one of the most widely used structural analysis and design software. It supports several steel, concrete and timber design codes. It can make use of various forms of analysis from the traditional 1st order static analysis, 2nd order p-delta analysis, geometric nonlinear analysis or a buckling analysis. It can also make use of various forms of dynamic analysis from modal extraction to time history and response spectrum analysis.In recent years it has become part of integrated structural analysis and design solutions mainly using an exposed API called OpenSTAAD to access and drive the program using an VB macro system included in the application or other by including OpenSTAAD functionality in applications that themselves include suitable programmable macro systems. Additionally STAAD.Pro has added direct links to applications such as RAM Connection and STAAD. Foundation to provide engineers working with those applications which handle design post processing not handled by STAAD.Pro itself. Another form of integration supported by STAAD.Pro is the analysis schema of the CIMsteel Integration Standard, version 2 commonly known as CIS/2 and used by a number modelling and analysis applications.

Basic OperationSTAAD.Pro allows structural engineers to analyze and design virtually any type of structure through its flexible modeling environment, advanced features and fluent data collaboration.Flexible modeling is provided by a state-of-the-art graphical environment and the design supports over 70 international codes and over 20 U.S. codes in 7 languages.An array of advanced structural analysis and design features are included such as nuclear certification for 10CFR Part 50, 10CFR 21, ASME NQA-1-2000, time history and push over analysis and cable (linear and non-linear) analysis.Efficiencies are gained through the ability to maintain and streamline current workflows with fluent data collaboration. STAAD.Pro integrates with other Bentley products such as STAAD.foundation and ProSteel and OpenSTAAD is provided for integration with third party programs.

Getting started with STAAD Pro. In STAAD Pro we can analyze the structures in 2D and 3D, for the conveinience of modelling and defining the structure for analysis, STAAD uses different templates for 2D and 3D structures. In STAAD we use the following types of structures. Space structures Plane structures Floor structures Truss structuresThe plane sturctures can be considered for any one plane. Forces are considered parallel to the surface of plane or in the surface of the plane. For the design of horizontal members like slabs, floors etc. the floor structure is used. It is a 2-D or 3-D structure in which horizontal movement cannot be considered. For the structures only the axial force are considered and there is no bending.

Starting the program STAAD Pro can be started from the programs menu in windows or from the desktop Icon (If available). Every time you start the programme a new dialogue box will pop up. The box consists of types of structure of space, plane, floor and truss. Select the appropriate structure to be worked out, file name and location to be saved. The length and force units should be specified to be used in the drawing. After this step the STAAD Pro interface appears. In the central area there is a white space with some grids, this is the drawing area showing the whole structure. We can model our structure and assign the load in this interface. In the left part there are so many tab which is called page control. Different processes of STAAD Pro like modeling, analysis, post analysis, design can be accessed within these tab. To the right there are different window available. Options for different tabs in page control are accessed in this area. By default usually snap and grid settings is shown in the window.

GRID Perpendicular construction lines which can be used as an aid to modeling the structure is called GRID or grid lines. Grid lines are usually set to a default value by the program when it starts, but of course we can change the density of grid lines in the snap/grid settings window. It is recommended to draw only the required grid lines to draw our structure to accurately model the structure without any confusion. We can change the no: of grid lines in X, Y & Z directions and spacing in each axes. We can have multiple grid systems in different names also.

GUI of STAAD STAAD Pro has got a versatile Graphical User Interface (GUI) integrated into the program for the easy modeling, post analysis and print options. The interface is fully developed and well documented; various editing commands are available within this GUI. Some of the features and commonly used editing commands are discussed.INSERT NODE: You can add nodes to the structure using this method.ADD BEAM: Add beam method is used to draw beam in structure. Beam refers not only beams, but all the linear structures (beams, columns, and truss members).ADD SOLID: Used to draw solids in structure

ADD PLATES, SURFACES: Add laminar surfaces to the model.TRANSLATIONAL REPEAT: Create an array in the specified axis at desired spacingCIRCULAR REPEAT: Create a polar array around an axis at desired spacing.MOVE: Move an entity from one place to otherROTATE: Rotate an entity around an axisMIRROR: Make a mirrored copy of a single or group objects.SPLIT BEAM: This method can be used to split a beam into number of beams, three options are there-Add new point at a given distance or to divide the beam at a given proportion-Add a midpoint to the beam-Add a number of points

BIMBIM: Building Information Modelling*Note: Series of video from Autodesk website will be presented for added information during the report.What Is BIM?BIM is an intelligent model-based process that provides insight to help you plan, design, construct, and manage buildings and infrastructure. Building Information modelling (BIM) is changing how buildings, infrastructure, and utilities are planned, designed, built, and managed. BIM solutions help turn information into insight and deliver business value at every step in the process.

Benefits of BIM1. The Business Value of BIM for OwnersOwners are greatest beneficiaries of BIM according to survey2. Improve collaborationUsing a BIM technology platform it connects diversified project teams around the world, enabling them to work together efficiently for improved project delivery.3. Boost quality, not costWith an intelligent model that updates automatically as changes are made, design teams can evaluate multiple alternatives to find the best designwithout driving up project costs.Industry solutionsBIM gets the right information to the right people at the right time, helping firms innovate and compete. It delivers a workflow advantage for virtually any project.1. Building design & engineeringDeliver higher-quality designs with BIM for building projectsIn competitive environments, accurate designs that minimize change orders are key to achieving business objectives. Building Information Modeling (BIM) for building design and engineering helps reduce the risk of errors through integrated design, engineering, and fabrication workflows.2. ConstructionMeet complex project requirements with BIMConstruction has become increasingly complex, with tighter schedules and budgets. Use Building Information Modeling (BIM) software on-site and in the office to help streamline workflows, maintain more accurate information, and keep BIM construction projects moving forward more predictably.3. InfrastructureStreamline planning and design with BIM for infrastructureFunding and public support for civil projects is critical to success. Building Information Modeling (BIM) solutions help turn information into insight to optimize designs and help accelerate approvals, resulting in more effective and resilient infrastructure.4. UtilitiesDeliver utility infrastructure on time and on budgetUtilities drive some of the largest construction budgets. Building Information Modeling (BIM) solutions for utility infrastructure help control costs by reducing rework, delays, and construction waste through improved coordination, design accuracy, and stakeholder communications.

AUTODESK PRODUCTS/software used under each industry1. BUILDING DESIGN & ENGINEERINGAutodesk BIM solutions for building design and engineering help improve building performance, shorten project lifecycles, and connect project stakeholders through integrated collaboration.a. Building Design SuiteInteroperable BIM software for building design.Building Design Suite is a portfolio of interoperable 3D building design software. It supports Building Information Modeling- and CAD-based workflows for architects, MEP and structural engineers, and construction professionals.b. Fabrication CADmepCAD software for detailing and fabrication of MEP systems. Mechanical detailing software for MEP fabricationFabrication CADmep mechanical detailing software supports fabrication workflows for mechanical, electrical, and plumbing (MEP) contractors.Extend Revitmodels created with ITM content to detail shop drawings and prepare systems for field installation.c. BIM 360 FieldBIM 360 Field is field management software for 2D and 3D environments that combines mobile technologies at the construction site with cloud-based collaboration and reporting. BIM 360 Field puts critical information into the hands of those in the field, helping to improve quality, safety, and commissioning for construction and capital projects of all types.d. RevitBIM tools for architectural design, MEP, and structural engineering. Revit building design software is specifically built forBuilding Information Modeling (BIM), including features for architectural design, MEP and structural engineering, and construction.

e. BIM 360 GlueCloud-based software for project coordination and collaboration.BIM 360 Glue is a cloud-based BIM management and collaboration product that connects your entire project team and streamlines BIM project workflows from pre-construction through construction execution. With virtually anywhere, anytime access to the most recent project models and data throughout the project lifecycle, BIM 360 Glue helps you review projects and resolve coordination issues faster, while advancing the construction layout processf. Robot Structural Analysis ProfessionalSimulation and analysis tools for structural design.Advanced structural engineering softwareRobot Structural Analysis Professional structural software helps engineers more quickly perform simulation, analysis, and code-based design for any type of structure2. CONSTRUCTIONAutodesk design, simulation, visualization, and collaboration software helps construction teams to get started or expand the power of BIM to minimize waste, increase efficiency, and improve quality.a. Building Design SuiteIntegrated building design software featuring BIM and CAD tools.

b. BIM 360 GlueCloud-based software for project coordination and collaboration.

c. Infrastructure Design SuiteCivil design and construction software.

d. NavisworksProject review software for construction.

e. BIM 360 FieldCloud-based software for field management.

f. Vault ProfessionalData management software for organizing and tracking data.

3. INFRASTRUCTURE Autodesk BIM solutions for infrastructure help you plan, design, build, and manage throughout the project lifecycle. BIM solutions support complex infrastructure challenges in highway, rail, airport, and other transportation projects.a. Infrastructure Design SuiteCivil engineering software to help speed BIM transition.

b. AutoCAD Utility DesignModel-based, rules-driven electric distribution design software.

c. Civil 3DDesign/documentation software for BIM workflows.

d. InfraWorks 360Civil infrastructure design/planning solution with cloud capabilities.

e. AutoCAD Map 3DModel-based mapping software providing access to CAD and GIS data.

4. UTILTITIIESAutodesk BIM software for utility infrastructure design can help you get the right information to the right people at the right time.a. Infrastructure Design SuiteCivil engineering tools accelerate BIM transition.

b. AutoCAD Utility DesignModel-based, rules-driven electric distribution design software.

c. AutoCAD Civil 3DDesign and documentation software for BIM workflows.

d. Infrastructure Map ServerWeb-based GIS mapping software.

e. AutoCAD Map 3DModel-based mapping software providing access to CAD and GIS data.

f. InfraWorks 3603D conceptual design software to communicate utility design proposals.

Ten benefits of BIMBetter outcomes through collaborationAll project partners different design disciplines, the customer, contractor, specialists and suppliers use a single, shared 3D model, cultivating collaborative working relationships. This ensures everyone is focused on achieving best value, from project inception to eventual decommissioning.Enhanced performanceBIM makes possible swift and accurate comparison of different design options, enabling development of more efficient, cost-effective and sustainable solutions.Optimised solutionsThrough deployment of new generative modelling technologies, solutions can be cost-effectively optimised against agreed parameters.Greater predictabilityProjects can be visualised at an early stage, giving owners and operators a clear idea of design intent and allowing them to modify the design to achieve the outcomes they want. In advance of construction, BIM also enables the project team to build the project in a virtual environment, rehearsing complex procedures, optimising temporary works designs and planning procurement of materials, equipment and manpower.Faster project deliveryTime savings of up to 50% can be achieved by agreeing the design concept early in project development to eliminate late stage design changes; using standard design elements when practicable; resolving complex construction details before the project goes on site; avoiding clashes; taking advantage of intelligence and automation within the model to check design integrity and estimate quantities; producing fabrication and construction drawings directly from the model; and using model data to control construction equipment.Reduced safety riskCrowd behaviour and fire modelling capability enable designs to be optimised for public safety. Asset managers can use the 3D model to enhance operational safety. Contractors can minimise construction risks by reviewing complex details or procedures before going on site.

Fits first timeIntegrating multidisciplinary design inputs using a single 3D model allows interface issues to be identified and resolved in advance of construction, eliminating the cost and time impacts of redesign. The model also enables new and existing assets to be integrated seamlessly.Reduced wasteExact quantity take-offs mean that materials are not over-ordered. Precise programme scheduling enables just-in-time delivery of materials and equipment, reducing potential for damage. Use of the BIM model for automated fabrication of equipment and components enables more efficient materials handling and waste recovery.Whole life asset managementBIM models contain product information that assists with commissioning, operation and maintenance activities for example sequences for start-up and shut-down, interactive 3D diagrams showing how to take apart and reassemble items of equipment, and specifications allowing replacement parts to be ordered.Continual improvementMembers of the project team can feed back information about the performance of processes and items of equipment, driving improvements on subsequent projects.

AUTOCADAutoCAD is a commercial software application for 2D and 3D computer-aided design (CAD) and drafting available since 1982 as a desktop application and since 2010 as a mobile web- and cloud-based app marketed as AutoCAD 360.Developed and marketed by Autodesk, Inc., AutoCAD was first released in December 1982, running on microcomputers with internal graphics controllers. Prior to the introduction of AutoCAD, most commercial CAD programs ran on mainframe computers or minicomputers, with each CAD operator (user) working at a separate graphics terminal.AutoCAD is used across a wide range of industries, by architects, project managers, engineers, graphic designers, and other professionals. It is a computer-aided drafting software program used for creating blueprints for buildings, bridges and computer chips. It is supported by 750 training centers worldwide as of 1994.As Autodesk's flagship product, by March 1986 AutoCAD had become the most ubiquitous CAD program worldwide. As of 2015, AutoCAD is in its thirtieth generation, and collectively with all its variants, continues to be the most widely used CAD program throughout most of the world.

Commands:Drawing Commands allow user to create objects Line Double Line Point Circle Arc Spline Ellipse Rectangle Polygon Text Hatch

Editing Commands allow user to modify drawingsInquiry Commands designed to list the database records for selected objects and calculate distances, areas, and perimeters Erase Undo Move Copy Mirror Rotate Fillet Chamfer Trim Extend Array Scale List/Properties Distance Area

Display Control Commands used to control how a drawing is displayed on screen Zoom Pan View Redraw/Regenerate

Dimensioning Commands show lengths, distances, and angles between features on the objects Linear Angular Diameter Radius Leader

Interface:http://autocadtutorial.yolasite.com/resources/L1.JPG?timestamp=1304248847512&bmi_orig_img=1

Screenshots:

http://www.jtbworld.com/images/AutoCAD2016/AutoCAD_2016.png

http://www.mycomputersmith.com/wp-content/uploads/2015/01/caddwg3.jpg

http://i.ytimg.com/vi/IevHz_t8zIA/maxresdefault.jpg MICROSOFT PROJECT

Microsoft Project is a powerful project management tool used in various industries to manage projects by monitoring the status of the task, assigned resources, schedule and cost variances. It is a powerful tool used for managing a project. It is essentially a database with charting tools.

It stores 3 types of information: Task information (Start date, end date, baseline, cost, relationship to other task etc) Resource Information (name, availability, cost etc) Assignment that connects tasks with resources

-The main modules of Microsoft Project include project work and project teams, schedules and finances. Microsoft Project is designed to help users set realistic goals for project teams and customers by creating schedules, distributing resources and managing budgets.

-The Project Guide helps users create projects, track tasks, and report results. -The software helps contractors gain control over their resources and finances by simplifying the -assignment of resources to tasks and budgets to projects. -Microsoft Project also comes with a customizable wizard that walks users through the process of project creation, from assigning their tasks and resources to reporting the final results.

History

'Project' was an MS-DOS software application originally written in Microsoft 'C' (and some assembly) language for the IBM PC. The idea originated from the vision of Ron Bredehoeft, a former IBM S/E and PC-enthusiast in the early 1980s. This original vision was simple: express the recipe and all preparation for a breakfast of eggs in project management terms.

Mr. Bredehoeft formed Microsoft Application Services (MAS) during the birth of the application and the company later entered an OEM agreement with Microsoft Corporation. Alan M. Boyd, Microsoft's Manager of Product Development, introduced the application as an internal tool to help manage the huge number of software projects that were in development at any time inside the company. Boyd wrote the specification and engaged a local Seattle company to develop the prototype.The first commercial version of Project was released for DOS in 1984. Microsoft bought all rights to the software in 1985 and released version 2. Version 3 for DOS was released in 1986. Version 4 for DOS was the final DOS version, released in 1986. The first Windows version was released in 1990, and was labelled version 1 for Windows.

FeaturesThere are six basic steps to follow when planning a project: (1) Define a project (2) Plan project activities (3) Plan for and gather resources (4) Plan project cost (5) Plan security and communication. The MS Project lets the project managers to: Work with Tasks Work with Resources and Costs View the Project Track Progress Balance the Project

Project creates budgets based on assignment work and resource rates. As resources are assigned to tasks and assignment work estimated, the program calculates the cost, equal to the work times the rate, which rolls up to the task level and then to any summary tasks and finally to the project level.

Resource definitions (people, equipment and materials) can be shared between projects using a shared resource pool. Each resource can have its own calendar, which defines what days and shifts a resource is available. Resource rates are used to calculate resource assignment costs which are rolled up and summarized at the resource level. Each resource can be assigned to multiple tasks in multiple plans and each task can be assigned multiple resources, and the application schedules task work based on the resource availability as defined in the resource calendars.

All resources can be defined in label without limit. Therefore it cannot determine how many finished products can be produced with a given amount of raw materials. This makes Microsoft Project unsuitable for solving problems of available materials constrained production. Additional software is necessary to manage a complex facility that produces physical goods.

Microsoft Project creates critical path schedules, although critical chain third-party add-ons. Schedules can be resource levelled. The chain is visualised in a Gantt chart. Resource definitions (people, equipment and materials) can be shared between projects using a shared resource pool. Each resource can have its own calendar which defines what days and shifts a resource is available. Resource rates are used to calculate resource assignment costs which are rolled up and summarised the resource level.

Each resource can be assigned to multiple tasks in multiple plans and each task can be assigned multiple resources. Microsoft Project schedules task work based on the resource availability as defined in the resource calendars. All resources can be defined in an enterprise resource pool.

Microsoft Project creates budgets based on assignment work and resource rates. As resources are assigned to tasks and assignment work estimated, Microsoft Project calculates the cost equals the work times the rate. This rolls up to the task level, then to any summary tasks and finally to the project level.

Advantages and Disadvantages of Using Microsoft ProjectAdvantages Maturity: Microsoft Project is a very mature Project Management tool. MS Project was first released in 1984 and over the next 26 years, Microsoft has listened to the increasing number of Project Managers adopting this tool, and added/enhanced a lot of features that are now vital for managing projects. Almost any chart the Project Manager can think of is now available in MS Project. (At the time of writing this article, the current version is MS Project 2007).

Support and Reliability: Contrary to the myriad of the other Project Management tools available on the market, Microsoft Project is developed by the largest and most reputable software company in the world, which offers reliable support of this product. Additionally, the success of MS Project has spurred the growth of third party support and training services offered for this product.

Easy Integration with other Microsoft Products: MS Project offers integration with other MS Products that are highly popular, such as MS Word, MS Excel, and MS Outlook.

Desktop Application: MS Project is a desktop application, which means the Project Manager can work on the project schedule even if there is no Internet connection.Disadvantages Steep Learning Curve: MS Project is a soft-ware that needs some considerable training and experience to get know how to use it. This is a significant setback for the product as there are lots of Project Managers out there who are not technical, and may experience a hard time trying to learn MS Project.

Generic Focus: MS Project does not focus on any particular industry (though some say its slightly more inclined to Software Project Management), this results in Project Managers using a tool that is not tailored to their needs.

No collaboration: This is a major drawback in MS Project because of the importance of communication in Project Management. Online collaboration nowadays is indispensable for easy and accessible updates by the team members/the Project Manager/the stakeholders on the project. The complete absence of real collaboration in MS Project makes it outdated by the standards of todays connected world. To make things worse, MS Project does not even offer integration with third party collaboration tools, which leaves Project Managers with no choice then to use a separate collaboration platform to ease the communication flow on the project. This adds an unnecessary overhead to the workload of the Project Manager.

Desktop, Offline Application: Although this one was mentioned as an advantage, it is also a huge disadvantage. Using a desktop application means that the project data file (usually the one with the .mpp extension) is stored locally. This leaves the ever-busy Project Manager with the responsibility of backing up this file always (not doing so may risk losing all the project plan in the blink of an eye in case the Project Managers PC fails). Additionally, quite often multiple people (e.g. the Project Manager, some team members, and some stakeholders) will have different copies of the MS Project file which are not in sync, leading to inconsistency issues (MS Excel has also the same issue when used as a Project Management tool). The Project Manager will be forced to email the project file to everyone involved every time a change is made.

Compatibility Issues: MS Project files are saved in a proprietary format, meaning they wont run on any other PC unless that PC has also (usually the same or a later version of) MS Project installed. This makes the life of the Project Manager harder as he has to make sure that everyone (including the stakeholders, the client, and the team members) receiving a copy of the .mpp has to have MS Project installed on his PC. An alternative way is to send the Project Plan as an image or a pdf file, but of course, both of these options are not as good as sending the real project plan.

Primavera by OraclePrimavera is a project management software package that is used for managing and controlling project related activities. Resources representing labour, materials and equipment are used to track time and costs for the project.Primavera Systems Inc. provides project and program management software for the Architecture, Engineering and Construction industry. Focused on project portfolio management, or PPM, Primavera's solutions let users measure progress, assure governance, improve team collaboration and prioritize project investments and resources.Primavera's software packages include P6, Prosight, Contract Manager, Cost Manager, Pertmaster, SureTrak, Evolve and Inspire. The newest addition to the suite of project management solutions is Primavera P6, which is an integrated PPM (project portfolio management) solution that provides a real-time view of portfolio performance. P6 also offers what-if scenario modeling, tabular scorecards and capacity analysis.Historical Background Founded by Les Seskin, Dick Faris and Joel Koppelman Launched in 1983 by Primavera Systems Inc. Acquired by Oracle Corporation in 2008 Primavera P6The newest addition to the suite of project management solutions is Primavera P6, which is an integrated PPM (project portfolio management) solution that provides a real-time view of portfolio performance. Project Portfolio Management(PPM) is the centralizedmanagementof the processes, methods, and technologies used byproject managersandproject managementoffices (PMOs) to analyze and collectivelymanage current or proposed projects based on numerous key characteristics.

Benefits of Primavera p6:1. Reduced risk and cost of schedule overrun.2. It helps easily plan and manage project activities.3. It optimizes management of all resources.4. It gives clear visibility of whats going on in the project.5. It allows quick and easy forecasting of WBSs, activities or projects.6. You can keep track of progress and view past period performance for reporting purposes.7. Use of Primavera P6 by companies worldwide allows better communication between each other. Furthermore creating, management, and understanding of schedule, costs information becomes simpler.8. Helps you easily breakdown projects and activities structure.9. It allows easy collaboration between all projects users

BIBLIOGRAPHY AND REFERENCES:

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