APPROVED ON FEBRUARY 17, 2021

BY THE BOARD OF COUNTY COMMISSIONERS

AT THE WEEKLY BUSINESS SESSION

General Discussion: February 9, 20219: 00 a.m.— BCC Office Via Zoom

Commissioners Daniel E. DeYoung, Herman E. Baertschiger Jr., and Darin J. Fowler; Trish Paredes, Recorder

Chair Daniel E. DeYoung called the meeting to order at 9: 00 a. m.

1. Illinois Valley Watershed Council( IVWC) Annual ReportKeven O' Brien, Watershed Coordinator, explained IVWC' s mission, organization, and how it is funded. Mr.

O' Brien explained the effort the IVWC provides for community outreach and education. Mr. O' Briendiscussed the Community Engagement Coordinator Position funded by Oregon State University through anAmeriCorps program. The coordinator position discovered that wildfires effect on watersheds was the main

interest of the community and as a direct result of these findings, the IVWC spearheaded the fire resiliencygroup, funding for this group sunsets on June 30, 2021. The funding supplied to the fire resiliency group willgo directly to properties affected by the Slater Fire. Mr. O' Brien reported that because of Covid- 19 thecoordinator position was defunded and the IVWC is operating on a bare bones budget at present. Mr. O' Brienmentioned that IVWC' s new website will be live in the next few weeks and his hopes for the effectiveness of

this change. One upcoming goal for the IVWC is to update the strategic plan as it has not been updatedrecently. Mr. O' Brien reported that the IVWC has opened their funding possibilities to fee for service workconcerning smaller river restoration work projects, IVWC had secured two of those jobs. Mr. O' Brien wouldlike IVWC to be more involved with the Josephine County Planning Department for cannabis and water rightspermits in the future as most watershed issues could be avoided at the front end of the process in a proactiveprocess as opposed to the mitigation of issues as a reactive measure. Commissioner Fowler commented on

the green rush ofthe cannabis industry and how it affects the watersheds. Commissioner Baertschiger thankedMr. O' Brien for his work on watersheds. Commissioner DeYoung discussed growing season, droughts, andhow the illegal or legal use of water can be damaging to watersheds.

2. Airports Quarterly UpdateLarry Graves, Airports Director, reviewed Josephine County Airports Department Director' s QuarterlyReport: February 9th, 2021 ( Exhibit 1). Mr. Graves is planning a tentative Airport Day on June 26, 2021 if

vi - 19 restrictions are decreased. Commissioner DeYounginquired if a letter of support from the BoardCo d estnct q pp

for HB 3055 is something the Airports Department is requesting, Mr. Graves stated that it would beappreciated. Mr. Graves and Commissioner DeYoung discussed the frequency of using a forklift and if it ismore cost effective to rent a forklift when the need arises.

3. Facilities Quarterly UpdateRyan Johnson, Facilities Director, gave the Commissioners an update on the status on the Justice BuildingRenovation. Mr. Johnson reviewed Facilities Services: Justice Building Secure Elevator (Exhibit 2). TheBoard and Mr. Johnson discussed the total cost for the Justice Building Secure Elevator. Mr. Johnson inquiredabout which Board member he would go to in the future for anything under 50K and between 10K concerningan emergency expenditure since he reports to the whole Board, the Chair or the On-Call Commissioner? TheBoard stated that he could go to either. Mr. Johnson reported that the fire sprinkler main burst at the Dimmick

property underneath Public Health and it needs repaired, the estimate is roughly 20K, this was an unforeseenmaintenance issue and this will be brought to the Chair or On-Call Commissioner soon. Mr. Johnson discussedthat Facilities and contractors are moving forward with the finance portion of the renovation in the Justice

General Discussion February 9, 2021 Page 2 of 2

Building, they just need to secure a few permits but are on schedule. Mr. Johnson reported that he hasincreased communication and surveys to the other departments so that he can improve his relations and services

with them. Mr. Johnson discussed the property reserve rate and the decisions that will need to be made forbudget season.

4. Additional Subjects/Matters from Commissioners— ORS 192. 640( 1)

Commissioner Fowler discussed the Local Public Safety Coordinating Council( LPSCC) Coordinator positionvacancy. The Board discussed the responsibility the Board has for this position and the management overLPSCC. The Collaborative Economic Development Committee ( CEDC) would like to fill the Three Rivers

School District Rep position but there is no interest from Three Rivers to do so and the CEDC is inquiring ifthe County has interest in dropping that position. The Board would like more information regarding a quorumfor the CEDC before they make a decision on keeping or dropping the position.

The meeting adjourned at 10: 38 a.m.

Exhibits:

Exhibit 1 — Josephine County Airports Department Director' s Quarterly Report: February 9th, 2021Exhibit 2 — Facilities Services: Justice Building Secure Elevator

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COUNTY Josephine County Airports541) 955- 4535

1441 Brookside Blvd.Grants Pass. OR 97526

www.josephinecounty. gov

Josephine County Airports DepartmentDirector' s Quarterly Report

February 9th, 2021

Accomplishments:

Awarded 3 new State COAR Grants totaling $ 276K1. 21- 00053 — AIP Grant match for GP Runway Extension EA totaling $ 34K2. 21- 00058 — Resiliency Grant for GP Jet-A Fuel Tank totaling $ 150K

Combined with COAR 2020- 00046 also for $ 150K, now totals $ 300K3. 21- 00067 — Resiliency Grant for Cargo Handling and Communications EquipmentReached a settlement agreement with Sparetime Supply for Water Rights for IV AirportAdvertised for Environmental Assessment Consultant RFQ — have received three responsesRepainted Safety Markings on Ramp at GP Airport— Replaced Fuel Price SignageChicken Drop! — Supported a Safe and Successful Event ( see Pg. 2 for contestant photo)

Significant Issues:

Wuhan Virus has significantly slowed many projects this past year — other agencies are slowGP Runway Extension: FAA has now agreed to a 700- ft runway extension1. Growth trends ( pre- COVID) indicate a need for a 1500- foot extension to 5500 feet2. Airport Layout Plan ( showing larger" RPZ", + 1500' extension) approved by the FM

3. Next Step — Consultant Selection and Negotiating Scope for Runway Extension EAIV Fire Suppression Pond — Business Oregon wants to know where are additional $$$?1. We have a $ 250K Grant of which about $70K has been spent on design and water rights2. Delay in procuring Water Rights has caused concern with Business Oregon3. Revised Costs for completion of project range from $ 500K to $ 700K4. FEMA Grants now available for Slater Fire- affected IV Fire District— John Holmes

Meeting to see if they might co- op with us with grant to complete pond3 Long- term solutions needed for 24/ 7 self-serve fuel system at IV Airport ($$$)

Oregon Legislature HB 3055 — eliminates sunset on the $ 0. 02/ gal Jet-A Fuel Tax - support1. HB 2034 is an alternate " standalone" elimination of sunset on Jet- A Fuel Tax - support2. This $ 0. 02/ gal tax provides ALL the COAR Grant Funding for Oregon AirportsSB 0034 Adds Dept of Ag inspections of Jet fuel, already highly regulated — do not supportSB 0038 Allows ODA to recover costs for their Obstacle Evaluations in Oregon — support

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Josephine County, Ordg nBoard of Commissioners Daniel E. DeYoung. Herman E. Baertschiger. Jr. and Darin J Fowler

FACILITIES SERVICES

Johnson, DirectorOSEPHINERyan

705 NW Dimmick St / Grants Pass OR 97526Phone 541 .474. 5464 / Fax 541. 474. 5389

COUNTY TDD 800. 735.2900

Date: February 5, 2021

To: Board of County CommissionersSandy Novak, Finance Director

From: Ryan Johnson, Facilities Services Director

Subject: Justice Building Secure Elevator

The Justice Building secure elevator is becoming unsafe to use because of a leveling issue.This elevator is primarily used to transport inmates to court. The Esco elevator is obsoletebut can continue to be used by completing a modernization of various controls, valves andsafety devices. We have had multiple bids over the last several years from differentelevator service companies to perform the modernization. Our current service provider hasprovided the most recent bid and it is lower than others. I am requesting $ 60, 000 dollars tohave the modernization completed as soon as possible to prevent any down time andeliminate the safety issue.

Sincerely,Ryan Johnson

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Josephine County is an Affirmative Action/ Equal Opportunity Employer and complies with Section 504 of the Rehabilitation Act of 1973"