Approved -- December 2, 2009pma.pcusa.org/site_media/media/uploads/... · IARP) REPORT. Ms. Martha...

Approved -- December 2, 2009

Minutes of the Executive Committee of the General Assembly Mission Council (GAMC)

Of the Presbyterian Church (U.S.A.) Hyatt Regency Hotel

September 22-23, 2009 Louisville, KY

Tuesday, September 22 Available members of the GAMC Executive Committee gathered in the hotel lobby at 2:00 p.m. to participate in a visit to the Presbyterian Distribution Services warehouse.

CALL TO ORDER The 207th stated meeting of the Executive Committee of the General Assembly Mission Council was called to order at 5:00 p.m. by the chair, Mrs. Carol Adcock. Mrs. Adcock led the Executive Committee members in prayer.

Members and guests introduced themselves.

ATTENDANCE Those present for all or a portion of the meeting were:

Members Carol Adcock – GAMC Chair Sue Ezell – Chair, Justice Mission Committee Carolyn Knight – Chair, Stewardship Mission Committee Michael Kruse – GAMC Vice Chair Doug Megill – Chair, Vocation Mission Committee Conrad Rocha – Member-at-large Linda Valentine – GAMC Executive Director, ex-officio

Executive Leadership Team Joey Bailey – Deputy Executive Director for Shared Services Curtis Kearns – Executive Administrator Karen Schmidt – Deputy Executive Director for Communications and

Funds Development

Recorder Nancy Hamilton – GAMC Staff, Office of the Executive Director

Others Austin, J. C. – Belhar Confession Study Group Baker, Kristine – GAMC Staff, Legal Services Martha Clark – GAMC Staff, Legal Services Barry Creech – GAMC Staff, Communication and Funds Development Lemuel Garcia – Advisory and Advocacy Committees Review Team April Davenport – GAMC Staff, Legal Services Alan Ford – Restricted Funds Oversight Subcommittee Bill Gray – Advocacy Committee for Women’s Concerns LaVert Jones, Presbyterian News Service Task Force Member Ronald Kernaghan – Advisory Committee on Social Witness Policy Paula Kincaid – the Presbyterian Layman Michael Kirk – GAMC Staff, Legal Services Bill Lancaster – the News Susan Lindsey – GAMC Staff, Communications & Funds Development Jacquelin Lyman – Vice-Chair, Evangelism Mission Committee Lisa Robbins – GAMC Staff, Human Resources Leslie Scanlon – Presbyterian Outlook Alejandra Sherman – GAMC Staff, Office of the Executive Director

ddagesTypewritten TextGeneral Assembly Mission Council

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Joseph Small – GAMC Staff Joyce Smith – Advisory and Advocacy Committee Review Team Jerry VanMarter – GAMC Staff, the News Mary Lynn Walters – Vice- Chair, Discipleship Mission Committee

Excused Tom Gillespie – Chair, Discipleship Mission Committee Esperanza Guajardo -- Member-at-large Carolyn McLarnan – Chair, Evangelism Mission Committee

ADVOCACY AND ADVISORY COMMITTEES REVIEW TEAM

The Executive Committee members met with Mr. Lemuel Garcia and Ms. Joyce Smith, representatives of the Advocacy and Advisory Committees Review Team to discuss answers to questions sent to the Executive Committee (Appendix 1) and to the Executive Leadership Team (Appendix 2).

Mr. Michael Kruse, GAMC Vice-Chair, and Mr. Curtis Kearns, GAMC Executive Administrator, led the response of the Executive Committee and the Executive Leadership Team respectively. Following each question and response, there was a time of discussion and clarification.

Mr. Garcia expressed his appreciation for this very helpful process.

DINNER WITH MS. LINDA VALENTINE

Mrs. Adcock reminded the Executive Committee elected members that they would gather as the Personnel Committee at 6:15 p.m. in the lobby to travel for dinner with Ms. Linda Valentine, GAMC Executive Director, to discuss the third-year review of her term of office.

RECESS WITH PRAYER Mrs. Adcock recessed the Executive Committee meeting with prayer to reconvene at 9:00 a.m. on Wednesday, September 23.

Wednesday, September 23 Mrs. Adcock called the GAC Executive Committee meeting to order with prayer at 9:00 a.m. Following introductions of visitors, the Executive Committee recited their covenant.

ACTION 1-EC-92309 Adoption of Agenda

The Executive Committee reviewed and VOTED to adopt the agenda as presented (Appendix 3).

ACTION 2-EC-92309 Approval of Minutes

The Executive Committee reviewed and VOTED to approve the following Executive Committee minutes as submitted:

• July 14-17, 2009 GAMC retreat held in Albuquerque, New Mexico – with expressed appreciation for the work of Ms. Alejandra Sherman in the absence of Ms. Nancy Hamilton.

• August 5, 2009 conference call • September 2, 2009 conference call

GAMC CHAIR’S REPORT Mrs. Adcock reported. The GAMC Executive Committee VOTED to approve the following recommendations:

ACTION 3-EC-92309 Nominees for GAMC Nominating Committee

• Nominate for GAMC election the following three persons to serve on the GAMC Nominating Committee, Class of 2011, effective November 1, 2009: Matthew Schramm Roger Gench Robert James









ACTION 4-EC-92309 Chair’s Appointments

• Ratify the following Chair’s appointments: Procedures Subcommittee, class of 2010: Doug Megill

(Chair); Carolyn Knight, Cathryn Piekarski; Jack Hodges; Janet Martin

Restricted Funds Oversight Subcommittee, class of 2011: Alan Ford (Chair) and Aleida Jernigan – effective October 1, 2009

Jinishian Memorial Program Governance Commission, Class of 2014 – Martin Lifer – effective with the adjournment of the 219th General Assembly (2010)

National Mission Partnership Fund Work Group -- Clark Cowden, Clay Antioquia – reports to the 220th GA (2012) [pending GAMC approval of the Expanded National Mission Partnership Committee recommendations]

Women of Faith Awards Selection Committee -- Jacquelin Lyman – reports to the 219th GA (2010).

Presbyterian Health Education and Welfare Covenant Work Group – Sue Ezell, Mike Kruse, Aleida Jernigan, Esperanza Guajardo

Parliamentarian – Doska Ross

ACTION 5-EC-92309 Celebration of Holy Communion

• Approve the celebration of Holy Communion at the following CREDO conferences for 2010:

March 7-15 Lake Logan Episcopal Conference Center

Canton, NC

April 18-26 Wooded Glen Conference Center

Henryville, IN

May 16-24 Heartland Presbyterian Conference Center

Parkville, MO

Sept. 26-Oct. 4 Wooded Glen Conference Center

Henryville, IN

Oct. 24-Nov. 1 Skamania Lodge Stevenson, WA Nov. 14-22 Lake Logan Episcopal

Conference Center Canton, NC

GAMC EXECUTIVE DIRECTOR’S REPORT GAMC September Meeting

Ms. Linda Valentine, GAMC Executive Director, reported. She reviewed the agenda for the GAMC meeting (Appendix 4). She highlighted various presentations and events noting that:

• the Middle East Study Committee Report scheduled for Thursday, September 24 at 11:30 a.m. would not take place due to the illness of the presenter.

• an additional “cashews and conversation” event will be added to discuss pending changes to the Employee Handbook.

• GAMC members are encouraged to interact with the 40 mission co-workers and the 10 international peacekeepers joining the GAMC for dinner, worship, and a commissioning service on Thursday evening, September 24.








September Pre-meeting Conference Calls and Webinars

Ms. Valentine led the Executive Committee in a review and discussion of the Mission Committee Go-to-Meeting/Conference Calls held before the September GAMC meetings. It was the consensus that the Mission Committee calls were very helpful to plan the agenda for each of the committees and allowed for committee members to be better prepared for the committee business.

The Executive Committee also discussed the two pre-meeting webinars held in anticipation of the September GAC meetings. The full GAMC membership was invited to attend the webinars. One webinar presented information regarding funding for World Mission and the other presented an overview of the revisions to the Employee Handbook. Those who participated, found the webinars a helpful way to prepare GAMC members for discussion and action during the GAMC meeting.

Members expressed their appreciation to Ms. Alejandra Sherman and Mr. Barry Creech for their work in arranging the webinars.

PROCEDURES SUBCOMMITTEE REPORT

Mr. Doug Megill, Chair of the Procedures Subcommittee reported that the subcommittee met by conference call on Friday, August 14 to review the minutes of the Advocacy Committee for Racial Ethnic Concerns (ACREC) and the Advocacy Committee for Women’s Concerns (ACWC) for the years 2007 and 2008.

He noted that the ACWC Minutes of October 2007 have now been received and would be reviewed at a future meeting of the subcommittee.

All minutes reviewed were found to be in good order and feedback was provided to the appropriate staff regarding needed minor adjustments. Full report is attached (Appendix 5).

ACTION 6-EC-92309 Receive Report

The Executive Committee VOTED to receive the report.

FINANCIAL REPORTS Mr. Joey Bailey reviewed the August Management reports (Appendix 6). He also shared, for information, a Power Point presentation regarding revisions to the 2010 Mission Budget. The GAMC will act on the revisions during the GAMC Plenary Session on Thursday morning, September 24.

RESTRICTED FUNDS OVERSIGHT SUBCOMMITTEE REPORT ACTION 7-EC-92309 Approval of Report

Mr. Alan Ford, Chair of the Restricted Funds Oversight Subcommittee, reviewed the report of the subcommittee’s recommendations of restricted fund grants (Appendix 7). The Executive Committee VOTED to forward and recommend approval of the subcommittee’s recommendations to the General Assembly Mission Council.

PRESBYTERIAN NEWS SERVICE (PNS) TASK FORCE REPORT ACTION 8-EC-92309 Approval of Report

Mr. LaVert Jones, member of the Presbyterian News Service Task Force, presented an overview of the report and recommendations submitted by the task force (Appendix 8). Ms. Karen Schmidt and Mr. Jerry Van Marter, staff assistants to the task force, assisted Mr. Jones during a time of questions and answers.

The Executive Committee VOTED to forward and recommend approval of the task force report and recommendations to the General Assembly Mission Council.

Ms.Linda Valentine and Mrs. Carol Adcock expressed their thanks and

ddagesTypewritten Textappreciation for the work of the task force.








VOTE TO RECONSIDER ACTION 9-EC-92309 Reconsider Action on PNS Task Force

Mrs. Adcock recognized Mr. Doug Megill who requested reconsideration for the action taken on the Presbyterian News Service Task Force Report. The Executive Committee VOTED to reconsider the action.

ACTION 10-EC-92309 Approve Amendment

Mr. Megill presented the following amendment to recommendation 3 of the PNS Task Force report (Additions are in bold italic and underlined):

“3. That the GAMC seeks to establish a secure stream of funding for PNS, if possible, including placing consideration for funding with the Joint Per Capita Table of the GAMC and OGA.”

The Executive Committee VOTED to approve the amendment and forward the report as amended to the General Assembly Mission Council.

INDEPENDENT ABUSE REVIEW PANEL (IARP) REPORT

Ms. Martha Clark, Legal Counsel, reviewed the annual report and recommendations of the Independent Abuse Review Panel (Appendix 9).

ACTION 11-EC-92309 Approve Report

The Executive Committee VOTED to approve the IARP annual report and recommendations.

RECESS The Executive Committee was recessed for lunch at noon. Mr. Conrad Rocha led in prayer.

RECONVENE The Executive Committee reconvened at 1:00 p.m. Mrs. Adcock led in prayer.

REVIEW OF COMMITTEE PLANS

Each Mission Committee chair reported on business and other activities for their committee meeting.

Justice Mission Committee Ms. Sue Ezell, Justice Mission Committee Chair, reported. During the Wednesday evening session, the committee will review all information items, have a time of sharing about projects underway and a time for questions. On Thursday, the committee will act on business items such as Jarvie Commonweal Service Committee Nomination, and Fighting Poverty with Faith Week. The committee will also receive the annual report of the Presbyterian Health, Education, and Welfare Association (PHEWA); annual reports of the PHEWA Networks, and hear updates of the Corporate Engagement regarding Israel/Palestine; and of the Peacemaking Program.

Stewardship Mission Committee

Ms. Carolyn Knight, Stewardship Mission Committee Chair, reported. During the Wednesday evening session, the committee will work on a revised 2010 budget for recommendation and action by the General Assembly Mission Council on Thursday morning, September 24. The committee will also consider other routine action items. On Thursday, the committee will have a generative thinking session regarding stewardship and receive various departmental updates.

Vocation Mission Committee Mr. Doug Megill, Vocation Mission Committee Chair, reported. The committee will enjoy dinner together on Wednesday evening, but not meet for committee work. On Thursday, the committee will review several written reports and hear verbal updates regarding Hispanic Leadership Development, World Mission Minority Recruitment and from the Joint Leadership Group (Vocation, COTE, COGA) on leadership needs. The leadership needs conversation will continue.







Discipleship Mission Committee

Ms. Mary Lynn Walters, Vice-chair of the Discipleship Mission Committee, reported in the absence of the Chair, Mr. Tom Gillespie. The committee will have dinner together on Wednesday evening and enjoy community, but will not meet for committee work. On Thursday, the committee will hear updates from Congregational Ministries Publishing, and from Racial Ethnic Evangelism and the African American Church Growth Strategy. Another item they will touch on is the evaluative measure of goals. Ms. Walters also expressed thanks to the Executive Committee for beginning the process of Go-to-Meetings for committees prior to the meetings.

Evangelism Mission Committee

Ms. Jacqueline Lyman, Vice-chair of the Evangelism Committee, reported in the absence of the Chair, Ms. Carolyn McLarnan. Ms. Lyman expressed her appreciation for the Go-to-Meeting held prior to the September meeting. It enabled her to work with staff and to gain a good understanding of the work. On Wednesday, the committee will have dinner together, but will not meet for committee work. On Thursday, the committee will act upon business items such as Yodogawa Christian Hospital in Japan and proposed modification for Mission Program Grants. The committee will also hear a presentation by Mr. Brian Frick regarding conference centers, and receive information reports regarding the Presbyterian Youth Triennium, and the multi-cultural church growth strategy.

NEW BUSINESS Belhar Confession

Mrs. Adcock called upon Mr. Joe Small, Director of Theology, Worship, and Education, who introduced Mr. J. C. Austin, Chair of the Belhar Confession Study Group. Mr. Austin gave an update of the work of the study group formed by action of the 218th General Assembly (2008). The group will recommend to the 219th General Assembly (2010) to begin the process to include the Belhar Confession in the Book of Confessions.

ADJOURNMENT Mrs. Adcock adjourned the Executive Committee meeting with prayer at 1:45 p.m. The Executive Committee convened as the Personnel Committee. A separate record is maintained for the Personnel Committee meeting.

Respectfully Submitted,

Mrs. Carol Adcock

Chair, General Assembly Mission Council

Ms. Linda Valentine Executive Director, General Assembly Mission Council

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GAMC Executive Committee, September 23-25, 2010; Appendix 1

GAMC Executive Committee Answers to Questions from the Advisory and Advocacy Committees Review Team

1. How would you envision the General Assembly Mission Council (GAMC) further nurturing its relationship with the three advisory and advocacy committees? There is need for better communication. Building in regular interaction of the advisory and advocacy (A/A) committees with the GAMC might be helpful. One idea is that the A/A committees could bring their entire membership to a joint meeting of the GAMC every two years. Another idea is that one of the committees could have 15 minutes at each meeting on a rotating basis. Also, if we continue with the Go To Meeting model of examining GAMC committee work prior to our stated meetings, the A/A committees could give input to the chairs of those committees at that time. That way, if any concerns emerge, they could be explored and hopefully resolved prior to arrival at the GAMC meeting where there are strong time pressures and greater stress. 2. How is the GAMC’s work enhanced by its relationship with the Advocacy and Advisory Committees? The GAMC makes decisions that impact the various areas of concern represented by the A/A committees. The A/A committees input on the ramifications of decisions and their wealth of knowledge of how some dilemmas have been addressed in the past helps facilitate current GAMC decisions. Though the GAMC has a diverse membership, the A/A committees add an extra layer of focus to understanding the impact of GAMC actions and how they might be perceived. However, there is a concern that the role of the committees at GAMC should be understood as “advisory.” 3. How do you understand the lines of authority for the committees with regard to reporting, especially on the issue of staff oversight? How can those responsibilities be clarified and better expressed? The committees are entities of the General Assembly and answer to that body for the content of their work. The staffing for the committees is the responsibility of the Executive Director of the GAMC. Staff is accountable to the director. Due to the nature of the work the A/A committees do, there is need for consultation with committees in hiring key staff. Input from committees through staff performance reviews is critical as well. Some high level conversations about alternative staffing models may be appropriate as well. But when it comes to specific actions regarding staff, including termination, these are the purview of the Executive Director’s office in accordance with personnel policies. The A/A committees do not have a shared oversight role with the Executive Director in these matters. Personnel decisions are often complex matters that factor in confidential information. Confidential personnel information (positive or otherwise) cannot be compromised by including elected committee members in decisions about a staff person’s future. Therefore, while the GAMC will be in consultation to the degree feasible, there may be occasions where staff decisions are made without prior notification and without revelation of specifics.







4. What is your vision for the future of the church and General Assembly mission work and how does advocacy (Advocacy Committee for Women’s Concerns and Advocacy Committee for Racial Ethnic Concerns) fit into this vision? Funding streams are in significant decline and our members are doing more mission at local levels that bypasses national offices. The vision of how mission will be done in the future is not clear. We are attempting to discern the answers and the A/A committees need to be partners in that journey. However, the A/A committees are frequently experienced as an obstacle rather than a partner on this journey. The GAMC has the whole mission of the national offices to consider in its priority setting, not just the mission that directly connects with justice and advocacy programs that the A/A committees champion. The A/A committees seem inclined toward a defensive mentality, taking any attempts at scrutiny, revision, or reduction in justice and advocacy programming as particularized hostility toward this mission. This creates a perception by some that the A/A committees are too often functioning as special interest groups defending turf and that perception lessens the likelihood that other A/A concerns will be received well. 5. What are a few of the top things that excite you about the work of the three committees? At a general level, there is appreciation for the passion that is brought to the subject matter of each entity. The roles these entities have played in the inclusion of women and racial ethnic persons over recent decades have been very important. It continues to be a helpful service to the church. They keep justice issues before the life of the church and the decisions the church makes at the national level. However, it is unclear what impact the work of these committees has had on members, outside of a few enthusiasts, and on influencing the world outside the Church. 6. How are the advocacy committees and the advisory committee related and how is this relationship exemplified? The GAMC Executive committee was unclear about the question. Related to who or what? Question 2 seems to answer how they are related to the GAMC. How are they related to each other? The advocacy committees’ roles are characterized by monitoring and evaluating policies, procedures, programs, and resources. They advocate for implementation of these on behalf of the communities they represent and they advise the GAMC on matters of concern in their business. ACSWP has the lead role in developing and recommending social witness policy. It coordinates the development and recommendation of polices by denominational entities. Development of policies, study guides and other materials by advocacy committees needs to be coordinated by ASCWP as it also works with GAMC and other entities working on similar policy issues. 7. How would you like to see the Advisory and Advocacy Committee Review Team approach its task and what do you expect it to produce as a result of the review? Several themes are of concern:




Reach clarity on the nature and scope of the work the A/A committees are to do based on their mandates in the Organization for mission and other relevant policies. One concern is the initiation of studies and resource development projects without consultation with ACSWP and GAMC entities, resulting in redundancies and poor use of limited resources. Correct misunderstandings about roles of A/A committees with regard to GAMC, particularly with regard to staffing arrangements. While the A/A committees are not GAMC committees, there is a belief that the A/A committees need to reexamine their role in the life of the denomination in light of the changing nature of mission in the life of the church, particularly as we see more decentralized approaches to mission. Are there ways the GAMC and the A/A committees can begin an exploration of new opportunities and new strategies for the work they do in light of unfolding realities? The GAMC understands the A/A committees must take up controversial and unpopular positions on issues at times, some that may not sit well with the GAMC. Yet, when there are communications or actions by the GAMC that are of concern, we need to begin by assuming positive intent and by seeking clarification from the appropriate leaders. Broadcasting complaints and publically issuing accusatory statements without a good faith effort to understand more than one side of the situation and potentially resolve misunderstandings, errors, and conflicts quietly, damages the work of everyone involved and the witness of the church. We need better ways of handling disagreements. Develop a better partnership in meeting the new realties that are confronting us.

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GAMC Executive Committee, September 22-23, 2009, Appendix 2

9/23/09

Executive Leadership Team Answers to Questions from the Advisory and Advocacy Committees Review Team

1. How would you envision the GAMC further nurturing its relationship with the three advisory

and advocacy committees? a. The relationship needs to encourage collaboration at the front end rather than what seems to be a

constantly reactive approach. The Executive Leadership Team (ELT) would like to see the committees assume a legitimate level of goodwill on the part of the GAMC – goodwill that genuinely exists.

b. The relationship should provide a means by which interaction between A&A committee and GAMC staff is meaningful and legitimate, e.g., scheduling an annual meeting between the advocacy and advisory committees and the ministries directors or with other staff leadership teams.

c. The GAMC appreciates it when the committees augment their critical analysis with suggestions for effective solutions.

2. How is the GAMC’s work enhanced by its relationship with the Advocacy and Advisory Committees? a. The GAMC’s work is enhanced because it gets to see different perspectives in the manner of

advocacy as constructive engagement.

3. How do you understand the lines of authority for the committees with regard to reporting, especially on the issue of staff oversight? How can those responsibilities be clarified and better expressed? a. The committees are GA committees with direct access to both the Assembly and the GAMC

(Organization for Mission). All assembly reports related to GA mission are made through the GAMC and thus each of the A&A committees submits its report to the Assembly through the GAMC. The GAMC can comment on these reports (especially with regard to financial implications) but cannot alter them.

b. GAMC provides staff to the A&A committees and is charged with the responsibility of giving structural oversight for how to best provide staff services.

4. What is your vision for the future of the church and General Assembly mission work and how does advocacy (ACWC and ACREC) fit into this vision?

a. The GAMC seeks to be vitally connected and responsive to Middle Governing Bodies, (congregations and the wider church), i.e., being responsive to its constituency and those who fund its ministries. The A&A committees need also to be engaged at various level of the church.

b. A&A committees have been in existence for fifteen years and yet the denomination is still more than ninety percent Anglo. Diversity is a critical concern and the committees need to take the lead in helping us grow the church deep and wide.

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9/23/09

5. What are a few of the top things that excite you about the work of the three committees?

a. The energy, passion and enthusiasm with which the committees approach their work.

b. The importance of the work they are charged to pursue in the life and ministries of the church.

c. The unique perspective they provide on social justice issues, a perspective that might not otherwise get the consideration it deserves.

6. How are the advocacy committees and the advisory committee related and how is this relationship exemplified?

a. Each of the committees is concerned with the church’s social witness ministry the advisory committee on a general basis and the two advocacy committees with the same subject matter viewed through two very specific sets of lens.

7. How would you like to see the Advisory and Advocacy Committee Review Team approach its task and what do you expect it to produce as a result of the review?

a. It would be helpful if the review would bring clarity to some of the gray areas that occasionally lead to conflict, e.g., how roles and responsibilities are distinct and where they appropriately intersect.

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9/23/09

Draft – August 27, 2009 GAMC Executive Committee

Hyatt Regency Hotel, Louisville, KY September 22 and 23, 2009

Kentucky Suite AGENDA

Tuesday, September 22

2:00 p.m. Executive Committee Warehouse Visit (for those available)

5:00 p.m. Executive Committee Meeting with representatives of the Advocacy/Advisory Committee Review Work Group

6:00 p.m. Recess

6:30 p.m. Personnel Committee Dinner Meeting (elected committee members only) with Linda Valentine

Wednesday, September 23

9:00 a.m. Welcome/Call to Order/Prayer

Recitation of GAC Executive Committee Covenant

We, the General Assembly Council Executive Committee, called to this ministry as disciples of Jesus Christ, covenant together to:

• Seek God’s will, remaining open to fresh movement of the Holy Spirit, acting boldly and creatively for the sake of the Gospel of Jesus Christ in ministry and mission

• Relate to one another with honesty, trust, respect, openness and kindness, proclaiming God’s graciousness by risking and daring transformation in our lives and work

• Be faithful stewards, seeking to make wise decisions in partnership with the greater church, doing our homework, listening to all points of view, working for consensus, and faithfully supporting decisions we have made

• Worship and pray with joy and appreciation for God’s guidance in doing this work. Worship and pray with joy and appreciation for God’s guidance in doing this work.

Carol Adcock

9:10 a.m. I. Review and Adopt Agenda – H.100

9:20 a.m. II. Approve Minutes – H.101 a. July 14-17, 2009 (Retreat) b. August 5, 2009 (Conference Call) c. September 2, 2009 (Conference Call)

9:30 a.m. III. Report of the Chair a. Chair’s Appointments -- H.108 b. Celebration of Holy Communion – H.105

Carol Adcock

10:00 a.m. IV. Report of the Executive Director Linda Valentine





9/23/09

• GAC Meeting Overview • Debriefing of September Conference Calls for

Preparation of GAMC Meeting

10:30 a.m. Break

10:45 a.m. V. Procedures Subcommittee Report – H.107 Doug Megill

10:55 a.m. VI. Financial Matters: • August Management Reports • 2010 Revised Mission Budget

Carolyn Knight/Joey Bailey

11:15 a.m. VII. Restricted Funds Oversight Subcommittee Report Alan Ford

11:30 a.m. VIII. Presbyterian News Service Task Force Rpt. – H.104 LaVert Jones

12:00 p.m. Lunch – Belmont Room

1:00 p.m. IX. Independent Abuse Review Panel Report – H.105

1:15 p.m. X. Review of Committee Plans a. Discipleship b. Evangelism c. Justice d. Stewardship e. Vocation

Mary Lynn Walters Jacquelin Lyman Sue Ezell Carolyn Knight Doug Megill

1:30 p.m. XI. Unfinished or New Business

1:45 p.m. Adjourn Executive Committee and Convene as Personnel Committee

• Employee Handbook – I.102 • Closed Session for Personnel Matter (if needed)

Carol Adcock/Mike Kruse

2:40 p.m. Adjournment of Personnel Committee Mike Kruse

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9/23/09

General Assembly Mission Council Hyatt Regency Hotel, 320 W. Jefferson Street

Louisville, KY, 40202

502-581-1234

AGENDA

GAC OFFICE -

Tuesday, September 22, 2009

5:00 p.m.- 6:00 p.m. Executive Committee Meeting

6:30 p.m. – 8:00 p.m. Personnel Committee Dinner Meeting with Linda Valentine – Closed Session, elected members only

7:00 p.m. Restricted Funds Oversight Subcommittee Dinner and Meeting

Wednesday, September 23, 2009

8:30 a.m. Restricted Funds Oversight Committee Meeting (if needed)

8:30 a.m. – 1:00 p.m. Audit Committee Meeting 9:00 a.m. – 2:30 p.m. Executive Committee Meeting 3:00 p.m. – 5:00 p.m. General Assembly Mission Council Opening Plenary

5:30 p.m. – 6:30 p.m. Dinner

7:00 p.m. – 8:30 p.m. Committee Meetings

Thursday, September 24, 2009

8:30 a.m. – 12:00 p.m. General Assembly Mission Council Plenary 12:00 p.m. – 1:00 p.m. Lunch 1:00 p.m. – 5:00 p.m. Committee Meetings

Celebration of Mission 5:30 p.m. – 6:45 p.m. Dinner with Mission Co-workers 6:45 p.m. – 7:15 p.m. Worship and Commissioning of Mission Co-workers 7:15 p.m. – 7:45 pm Reception

Friday, September 25, 2009

8:30 a.m. – 12:00 p.m. General Assembly Mission Council Plenary 12:00 p.m. Adjourn with Prayer Business and Plenary Items for September meeting:

Governance as Leadership Summary; Paired Weighting Survey; Fund Raising Developments; Website Preview (30 minutes); 2010 Revised Budget (30 minutes); Yodogawa Christian Hospital in Japan; Big Tent Report (15 minutes); Employee Handbook (30 minutes); Washington Office Report





MC Executive Committee, September 22-23, 2009, Appendix 5

Report of the GAMC Executive Committee’s Procedures Subcommittee

The Procedures Subcommittee reports that it met by conference call on Friday, August 14, 2009 to review the Minutes of the Advocacy Committee for Racial Ethnic Concerns and the Advocacy Committee for Women’s Concerns for the years 2007 and 2008 as follows:

Advocacy Committee for Racial Ethnic Concerns:

• February 15-17, 2007 • July 9-11, 2007 • October 17-27, 2007 • January 23-26, 2008 • March 6-8, 2008 • August 28-30, 2008 • November 20-22, 2008

Advocacy Committee for Women’s Concerns

• February 15-17, 2007 • June 7-9, 2007 • January 24-26, 2008 • August 14-17, 2008 • October 24, 2008

Overall, the Procedures Subcommittee found that the minutes reviewed were, for the most part, in compliance with the established guidelines (attached).

Feedback was provided to the appropriate staff regarding minor adjustments to the minutes, along with a reminder that when these minutes are sent to the Department of History, they must have handwritten signatures rather than the electronic signatures as presented to the Procedures Subcommittee.

It was also noted that minutes of October 2007 for the Advocacy Committee for Women’s Concerns were not submitted to the Procedures Subcommittee for review.

The Procedures Subcommittee will meet immediately following the September GAMC meeting to begin consideration of various matters related to the GAC Manual of Operations that have been raised. An additional report will be brought to the February 2010 GAMC Executive Committee meeting.

Respectfully Submitted,

Doug Megill, Procedures Subcommittee Chair

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GAMC Executive Committee, September 23, 2009; Appendix 5, Attachment

GUIDELINES FOR THE PREPARATION OF ADVOCACY COMMITTEE MINUTES

• The original signed copy of the minutes must be submitted annually to the General Assembly Council Executive Committee [on a calendar year basis].

• All minutes to be reviewed by the General Assembly Council Executive Committee shall reflect an accurate record of all substantive decisions, whether determined by negative or positive vote. Where subsequent action is required, it shall be recorded in later minutes.

• All minutes shall be approved by the respective body before submission to the General Assembly Council Executive Committee for review and approval.

• The minutes shall show whether each meeting was opened and closed with prayer.

• A record of the attendance of members shall be included, along with a list of visitors and staff present.

• Minutes shall be placed in secure binding, such as a post or clamp binder.

• Pages shall be sequentially numbered with materials on both sides of the page.

• The Executive Committee will report to the General Assembly Council the reading of the minutes.

• One year following approval, the original minutes shall be placed on deposit at the Department of History for permanent safekeeping.

STYLE

1. Acronyms or initials should either be defined in a single place at the end of the minute or be written out the first time they are used in each set of minutes.

2. Names of persons referred to in the minutes should be uniform in style.

3. Marginal topic headings should be used to facilitate referencing and reading of the minutes.

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General Assembly Mission Program Budget Compared to Actual

August 31, 2009

The following are highlights of activities through August 31, 2009:

RECEIPTS

Shared M ission S upport r eceipts decreased $ 546,089. D irected M ission S upport decreased $429,573. Total Special Offering receipts were down $1,400.871. Christmas Joy receipts decreased $456,029, and One Great Hour of Sharing decreased $693,071. Peacemaking, Pentecost, and Witness offerings were also down. Other Specific Appeals decreased $1,376,748. Emergency and Disaster Relief decreased $1,105,776, w hile A dditional G iving O ffering, E CO i ncreased $508, 630. M ission Initiative Joining Hearts and Hands' receipts exceed this year's budget by $185,766. Unrestricted bequests and annuities decreased $1,231,665. The 2008 income includes an adjustment of $622,118 t o the gi ft annuity r eserve. R estricted b equests a nd a nnuities were down $42,898. Grants f rom O utside F oundations d ecreased $1 ,523,396. The 2008 r eceipts reflect a grant from the Lilly Foundation of $1,470,555 for the Congregational Life Survey. PC (USA) Unrestricted Endowment Funds increased over last year due to the timing and payment of the spending formula. Unrestricted outside trusts increased $259,591 from last year. Unrestricted short-term investment income increased $321,854 over last year. Restricted short-term i nvestment i ncome de creased $39 1,521 f rom l ast ye ar due t o l ower Presbyterian Disaster Assistance investment balances and the market conditions. Partner Churches are below last year. We will receive less rental income from Japan and Korea this year. A one-time contribution of $350,000 was received from Hubbard Press, and their annual contribution to Mission was increased from $35,000 to $50,000. Sales: C urriculum n et sales a nd ot her revenues t otaled $1,619,827 c ompared t o $1,507,737 for last year. Sales: Program Services were up $398,622 be cause of an increase in funding of mission program grants by restricted funds.






General Assembly Mission Program

Budget Compared to Actual As of August 31, 2009

EXPENDITURES Total unrestricted expenditures were $14,874,810 compared to $18,990,627 for last year. Total restricted expenditures were $39,847,792 compared to $40,530,674 for last year. Communications and Funds Development – Mission I nterpretation's u nrestricted expenses are high compared to the budget because of the inventory obsolescence expense for Special Offering and Stewardship materials. T hese expenses will be covered from a restricted source of funding. Development's restricted expenses are below budget because of vacant positions. Church Financial Campaign Service’s restricted expenses are below budget and less than last year by $264,182 because of a restructuring that resulted in fewer staff positions. Mission – Vocation’s restricted expenses are below budget because the t iming of grant payments is related to the school year. Theology W orship a nd E ducation – The C urriculum e xpenses t hrough A ugust w ere $2,039,723 compared to $2,143,694 for last year. Evangelism a nd C hurch G rowth’s r estricted e xpenditures a re l ow c ompared t o budge t due to a vacant office. Compassion, Peace and Justice’s restricted expenses are low compared to budget because of a reduction in grant payments and vacancies in two offices. World Mission’s overall expenditures are lower than last year by $1,44 2,189 due to the timing of Mission P ersonnel de ployment a nd a r eduction of I nternational H ealth a nd Development grants. The unrestricted expense is down, and the restricted expense is up for M ission P ersonnel s upport r ecoveries a nd P entecost us e by t he Y oung A dult Volunteer office. Racial Ethnic and Women’s Ministries’ unrestricted expenses are lower than last year by $306,068 due to staffing vacancies. Restricted expenses are higher by $260,478 due to the timing of the Racial Ethnic Schools and Colleges grants. Other – Shared E xpenses w ill be $500,000 l ower i n 2009 be cause there w ill b e no allocations to the replacement reserve.





SOURCE OFREVENUE

Ann. Bgt. YTD Actual % Ann Bgt +(-)% of 08 YTD 2008 Ann. Bgt. YTD Actual +(-)% of 08 YTD 2008 Ann. Bgt. YTD Actual +(-)% of 08 YTD 2008I Support from Congregations

and Presbyteries

Basic Mission SupportShared Mission Support 11,000,000 5,126,585 46.61% (9.63%) 5,672,674 11,000,000 5,126,585 (9.63%) 5,672,674 Directed Mission Support 4,000,000 2,055,265 (17.29%) 2,484,838 4,000,000 2,055,265 (17.29%) 2,484,838

11,000,000 5,126,585 46.61% (9.63%) 5,672,674 4,000,000 2,055,265 (17.29%) 2,484,838 15,000,000 7,181,850 (11.96%) 8,157,512 Ch.wide Spec. OfferingsChristmas Joy 4,800,000 2,858,817 (13.76%) 3,314,846 4,800,000 2,858,817 (13.76%) 3,314,846 One Great Hour of Sharing 8,000,000 6,204,342 (10.05%) 6,897,413 8,000,000 6,204,342 (10.05%) 6,897,413 Peacemaking 1,000,000 167,679 (48.25%) 324,025 1,000,000 167,679 (48.25%) 324,025 Pentecost 870,000 505,012 (13.78%) 585,752 870,000 505,012 (13.78%) 585,752 Witness - 7,057 (67.54%) 21,742 - 7,057 (67.54%) 21,742

- - - - - 14,670,000 9,742,907 (12.57%) 11,143,778 14,670,000 9,742,907 (12.57%) 11,143,778 Other Specific AppealsEmergency and Disaster Relief 2,500,000 990,477 (52.75%) 2,096,253 2,500,000 990,477 (52.75%) 2,096,253 Add'l Giving Offering, ECO 11,100,000 4,033,839 14.43% 3,525,209 11,100,000 4,033,839 14.43% 3,525,209 Mission Initiative Joining Hearts & Hands 202,950 388,716 (68.60%) 1,237,941 202,950 388,716 (68.60%) 1,237,941 Special Missionary Support 300,000 208,600 143.61% 85,629 300,000 208,600 58.95% 85,629 Hunger 500,000 275,337 5.64% 260,627 500,000 275,337 5.64% 260,627 Theological Education Fund 1,800,000 889,870 (7.10%) 957,928 1,800,000 889,870 (7.10%) 957,928

- - - - - 16,402,950 6,786,839 (16.86%) 8,163,587 16,402,950 6,786,839 (16.86%) 8,163,587 II Add'l Forms of Giving

Presbyterian Women 900,000 452,983 50.33% (6.46%) 484,281 52,000 15,000 0.00% 24,000 952,000 467,983 (7.93%) 508,281 Bequests and Annuities 2,500,000 169,731 6.79% (87.89%) 1,401,396 200,000 43,980 (49.38%) 86,878 2,700,000 213,711 (85.64%) 1,488,274 Other Gifts - - 19,932 - - - 19,932 Validated Mission Support 261,244 117,244 (35.63%) 182,141 261,244 117,244 (35.63%) 182,141 Grants from Outside Fdns. 1,400,000 107,550 (93.41%) 1,630,946 1,400,000 107,550 (93.41%) 1,630,946

3,400,000 622,714 18.32% -66.98% 1,885,677 1,913,244 283,774 (85.40%) 1,943,897 5,313,244 906,488 (76.33%) 3,829,574 III Interest and Dividends

PC (USA) Restr. Endow. Fds. 7,081,274 3,819,574 (0.88%) 3,853,374 7,081,274 3,819,574 (0.88%) 3,853,374 PC (USA) Unres. Endow. Fds. 7,400,139 4,275,795 57.78% 12.08% 3,815,052 7,400,139 4,275,795 12.08% 3,815,052 Pby. Mission Program Fund 250,000 211,515 84.61% 0.76% 209,928 452,957 140,374 702,957 351,889 67.62% 209,928 Outside Trusts 800,000 789,442 98.68% 48.99% 529,851 135,000 151,251 (2.71%) 155,468 935,000 940,693 100.00% 685,319 Jarvie Commonweal Fund - - - - Jinishian Fund 2,088,814 1,071,797 1.24% 1,058,697 2,088,814 1,071,797 1.24% 1,058,697 Short Term Investment 750,000 534,082 71.21% 151.65% 212,228 900,000 541,211 (41.98%) 932,732 1,650,000 1,075,293 (6.08%) 1,144,960

9,200,139 5,810,834 63.16% 21.90% 4,767,059 10,658,045 5,724,207 (4.60%) 6,000,271 19,858,184 11,535,041 7.13% 10,767,330 IV Other

Conference Ctr. Oper. Rcpts. - - - - Partner Churches and Other 600,000 226,426 (43.75%) 402,541 600,000 226,426 (43.75%) 402,541 Enterprise Fund, Hubbard 400,000 400,000 100.00% - - 400,000 400,000 - - Sales: Curriculum 2,792,500 1,619,827 7.43% 1,507,737 2,792,500 1,619,827 7.43% 1,507,737 Sales: Program Services 8,554,589 5,542,461 7.75% 5,143,839 8,554,589 5,542,461 7.75% 5,143,839 Sales: Resources 3,841 (34.11%) 5,829 2,975,000 1,188,661 (8.38%) 1,297,443 2,975,000 1,192,502 (8.50%) 1,303,272 Other Income 139,351 - - - - 139,351 -

400,000 543,192 100.00% 9218.79% 5,829 14,922,089 8,577,375 2.70% 8,351,560 15,322,089 9,120,567 9.13% 8,357,389

TOTAL RECEIPTS 24,000,139 12,103,325 50.43% (1.85%) 12,331,239 62,566,328 33,170,367 (12.91%) 38,087,931 86,566,467 45,273,692 (10.21%) 50,419,170

V Utilization of Prior Year Accum'n 505,177 2,771,485 548.62% (54.17%) 6,046,945 19,842,940 6,677,425 173.36% 2,442,743 20,348,117 9,448,910 11.30% 8,489,688

VI Admin. Cost Allocation - - 0.00% (100.00%) 612,443 - - (100.00%) 612,443

TTL RCPTS, PY ACCUM & ADJS 24,505,316 14,874,810 60.70% (21.67%) 18,990,627 82,409,268 39,847,792 (1.68%) 40,530,674 106,914,584 54,722,602 (8.06%) 59,521,301

GENERAL ASSEMBLYMISSION PROGRAM

RECEIPTS

UNRESTRICTED RESTRICTED GRAND TOTAL

For the Period Ended August 31, 2009MISSION BUDGET






BUDGETED

Ann. Bgt. YTD Exp. Prior YTD Exp: % Ann. Bgt. Ann. Bgt. YTD Exp. Prior YTD Exp: % Ann. Bgt. Ann. Bgt. YTD Exp. Prior YTD Exp: % Ann. Bgt.

I Executive Director Executive Administrator 933,861 347,295 454,116 37.19% 1,650,030 949,599 874,179 57.55% 2,583,891 1,296,894 1,328,295 50.19%

933,861 347,295 454,116 37.19% 1,650,030 949,599 874,179 57.55% 2,583,891 1,296,894 1,328,295 50.19%

II Communication and Fund Dev. Deputy Executive Director Office 392,535 211,799 252,173 53.96% - - 9,500 392,535 211,799 261,673 53.96% News Service 292,357 122,661 171,824 41.96% 2,915 2,815 - 96.57% 295,272 125,476 171,824 42.50% General Assembly Communication - - 179,086 0.00% - - - - - 179,086 0.00% Executive Office Communication 580,939 311,047 314,836 53.54% - - 16 580,939 311,047 314,852 53.54% Creative Services 1,043,098 572,074 717,538 54.84% 32,328 27,533 18,732 85.17% 1,075,426 599,607 736,270 55.76% Mission Communication 1,107,149 529,825 339,034 47.85% - 2,956 - 0.00% 1,107,149 532,781 339,034 48.12% Mission Interpretation 119,993 325,601 - 271.35% 3,859,514 1,857,956 1,677,456 48.14% 3,979,507 2,183,557 1,677,456 54.87% Development - 68 188,127 0.00% 1,008,862 235,421 4,037 23.34% 1,008,862 235,489 192,164 23.34% Development Services 329,855 186,697 152,480 56.60% - - - 0.00% 329,855 186,697 152,480 56.60% Church Financial Campaign Service - - 77,198 0.00% 538,232 176,036 440,218 32.71% 538,232 176,036 517,416 32.71%

Mission Initiative Joining Hearts & Hands - - 108 0.00% 80,200 25,158 296,190 31.37% 80,200 25,158 296,298 31.37%

3,865,926 2,259,772 2,392,404 58.45% 5,522,051 2,327,875 2,446,149 42.16% 9,387,977 4,587,647 4,838,553 48.87%

III Mission Deputy Executive Director Office 203,379 145,612 111,461 71.60% 172,536 86,369 148,480 50.06% 375,915 231,981 259,941 61.71% Vocation 214,750 150,667 143,979 70.16% 1,637,773 707,717 1,331,174 43.21% 1,852,523 858,384 1,475,153 46.34% Theology Worship and Education 1,858,552 1,301,980 1,469,847 70.05% 7,624,088 4,052,975 4,117,187 53.16% 9,482,640 5,354,955 5,587,034 56.47% Evangelism and Church Growth 1,825,510 1,232,121 1,099,911 67.49% 5,214,997 2,569,040 1,936,601 49.26% 7,040,507 3,801,161 3,036,512 53.99% Compassion, Peace and Justice 886,182 654,754 427,938 73.88% 24,064,099 10,292,853 11,891,738 42.77% 24,950,281 10,947,607 12,319,676 43.88% World Mission 3,032,787 1,986,046 4,202,835 65.49% 21,453,120 10,343,199 9,568,599 48.21% 24,485,907 12,329,245 13,771,434 50.35% Racial Ethnic and Women's Ministries 2,452,514 1,281,822 1,587,890 52.27% 4,053,747 2,386,275 2,125,797 58.87% 6,506,261 3,668,097 3,713,687 56.38%

10,473,674 6,753,002 9,043,861 64.48% 64,220,360 30,438,428 31,119,576 47.40% 74,694,034 37,191,430 40,163,437 49.79%

IV Shared Services Human Resources 537,850 319,508 358,600 59.40% 49,920 27,468 20,975 55.02% 587,770 346,976 379,575 59.03% Finance and Accounting 526,757 399,365 900,619 75.82% 2,112,489 1,202,371 721,562 56.92% 2,639,246 1,601,736 1,622,181 60.69% Information Technology 2,717,768 1,468,675 1,698,955 54.04% 226,427 165,376 160,367 73.04% 2,944,195 1,634,051 1,859,322 55.50% Presbyterian Distribution Services 739,487 377,327 513,754 51.03% 1,448,139 739,227 918,363 51.05% 2,187,626 1,116,554 1,432,117 51.04% Mail, Print Services 149,069 156,426 153,126 104.94% 265,000 126,165 115,300 47.61% 414,069 282,591 268,426 68.25% Facilities 666,109 408,471 609,465 61.32% 547,415 369,840 211,222 67.56% 1,213,524 778,311 820,687 64.14%

5,337,040 3,129,772 4,234,519 58.64% 4,649,390 2,630,447 2,147,789 56.58% 9,986,430 5,760,219 6,382,308 57.68%

V Other Shared Expenses 140,000 122,427 368,173 87.45% - 28,788 - 140,000 151,215 368,173 108.01% Insurance 792,607 243,107 297,750 30.67% 1,733,491 1,178,963 1,153,200 68.01% 2,526,098 1,422,070 1,450,950 56.30% Restricted Fund Allocation - - 157,470 - 157,470 0.00% Investment Management Fees 178,197 117,880 129,600 66.15% - - 178,197 117,880 129,600 66.15% Presby Fndn Investment Management Fees - - - - - - - Board of Pensions - 2,133,946 1,098,241 1,477,875 51.47% 2,133,946 1,098,241 1,477,875 51.47% ECO Agency - - 2,500,000 1,190,935 1,154,436 47.64% 2,500,000 1,190,935 1,154,436 47.64% Mission Partnership 2,784,011 1,901,555 2,070,204 68.30% 4,516 - 2,784,011 1,906,071 2,070,204 68.46% Reduction in Force - - - - - - - -

3,894,815 2,384,969 2,865,727 61.23% 6,367,437 3,501,443 3,942,981 54.99% 10,262,252 5,886,412 6,808,708 57.36%

Total Expenditures 24,505,316 14,874,810 18,990,627 60.70% 82,409,268 39,847,792 40,530,674 48.35% 106,914,584 54,722,602 59,521,301 51.18%

GRAND TOTAL

MISSION BUDGET

EXPENDITURES BY ENTITY


For the Period Ended August 31, 2009

ENTITY UNRESTRICTED RESTRICTED




SOURCE OF

Beg. Bal. Receipts Disbursmnts. Tran/Adj End. Bal. Beg. Bal. Receipts Disbursmnts. Tran/Adj End. Bal. Beg. Bal. Receipts Disbursmnts. Tran/Adj End. Bal.I Support from Congregations

and Presbyteries

Basic Mission SupportShared Mission Support 5,126,585 5,126,585 - - - - 5,126,585 5,126,585 - - Directed Mission Support - - - 1,161,399 2,055,265 1,782,760 - 1,433,904 1,161,399 2,055,265 1,782,760 - 1,433,904

- 5,126,585 5,126,585 - - 1,161,399 2,055,265 1,782,760 - 1,433,904 1,161,399 7,181,850 6,909,345 - 1,433,904 Ch.wide Spec. Offerings - Christmas Joy - - - 71,975 2,858,817 2,662,092 (142,942) 125,758 71,975 2,858,817 2,662,092 (142,942) 125,758 One Great Hour of Sharing - - - 3,803,210 6,204,342 4,731,041 230,992 5,507,503 3,803,210 6,204,342 4,731,041 230,992 5,507,503 Peacemaking - - - 15,531 167,679 171,140 (7,753) 4,317 15,531 167,679 171,140 (7,753) 4,317 Pentecost - - - 1,381,802 505,012 738,261 (25,483) 1,123,070 1,381,802 505,012 738,261 (25,483) 1,123,070 Witness - - - 147,351 7,057 68,229 (354) 85,825 147,351 7,057 68,229 (354) 85,825

- - - - - 5,419,869 9,742,907 8,370,763 54,460 6,846,473 5,419,869 9,742,907 8,370,763 54,460 6,846,473 Other Specific Appeals - Emergency and Disaster Relief - - - 16,664,942 990,477 5,134,711 (31,236) 12,489,472 16,664,942 990,477 5,134,711 (31,236) 12,489,472 Add'l Giving Offering, ECO - - - 8,424,701 4,033,839 3,995,165 (152,052) 8,311,323 8,424,701 4,033,839 3,995,165 (152,052) 8,311,323 Mission Initiative Joining Hearts & Hands - - - 2,534,634 388,716 653,978 - 2,269,372 2,534,634 388,716 653,978 - 2,269,372 Special Missionary Suppot - - - 7,865 208,600 165,226 - 51,239 7,865 208,600 165,226 - 51,239 Hunger - - - 381,305 275,337 87,869 (13,387) 555,386 381,305 275,337 87,869 (13,387) 555,386 Theological Education Fund - - - 1,714,010 889,870 1,569,060 - 1,034,820 1,714,010 889,870 1,569,060 - 1,034,820

- - - - - 29,727,457 6,786,839 11,606,009 (196,675) 24,711,612 29,727,457 6,786,839 11,606,009 (196,675) 24,711,612 II Add'l Forms of Giving - - -

Presbyterian Women 452,983 452,983 - 445,250 15,000 25,668 - 434,582 445,250 467,983 478,651 - 434,582 Bequests and Annuities 169,731 169,731 - 882,323 43,980 263,345 662,958 882,323 213,711 433,076 - 662,958 Other Gifts - - - 144,875 - 2,161 (949) 141,765 144,875 - 2,161 (949) 141,765 Validated Mission Support - - - 44,913 117,244 124,056 (1,173) 36,928 44,913 117,244 124,056 (1,173) 36,928 Grants from Outside Fdns. - - - 4,124,024 107,550 859,477 - 3,372,097 4,124,024 107,550 859,477 - 3,372,097

- 622,714 622,714 - - 5,641,385 283,774 1,274,707 (2,122) 4,648,330 5,641,385 906,488 1,897,421 (2,122) 4,648,330 III Interest and Dividends -

PC (USA) Restr. Endow. Fds. - - - 29,806,379 3,819,574 6,624,093 - 27,001,860 29,806,379 3,819,574 6,624,093 - 27,001,860 PC (USA) Unres. Endow. Fds. 4,275,795 4,275,795 - - - - - - 4,275,795 4,275,795 - - Pby. Mission Program Fund 211,515 211,515 - - 140,374 140,374 - - - 351,889 351,889 - - Outside Trusts 789,442 789,442 - 281,297 151,251 94,429 338,119 281,297 940,693 883,871 - 338,119 Jarvie Commonweal Fund - - - - - - - - - - - Jinishian Fund - - - 943,601 1,071,797 1,386,363 629,035 943,601 1,071,797 1,386,363 - 629,035 Short Term Investment 534,082 534,082 - - 541,211 - (541,211) - - 1,075,293 534,082 (541,211) -

- 5,810,834 5,810,834 - - 31,031,277 5,724,207 8,245,259 (541,211) 27,969,014 31,031,277 11,535,041 14,056,093 (541,211) 27,969,014 IV Other -

Conference Ctr. Oper. Rcpts. - - - - - - - - - - - - - Partner Churches and Other - - - 81,864 226,426 217,345 - 90,945 81,864 226,426 217,345 - 90,945 Enterprise Fund, Hubbard 400,000 400,000 - - - - - 400,000 400,000 - - Sales: Curriculum - - - 1,619,827 1,619,827 - - - 1,619,827 1,619,827 - - Sales: Program Services - - - - 5,542,461 5,542,461 - - 5,542,461 5,542,461 - - Sales: Resources 3,841 3,841 - 813,070 1,188,661 1,188,661 (120,466) 692,604 813,070 1,192,502 1,192,502 (120,466) 692,604 Per Capita Funds - - - - - - - - - - Other Income 139,351 139,351 - - - 139,351 139,351 - -

- 543,192 543,192 - - 894,934 8,577,375 8,568,294 (120,466) 783,549 894,934 9,120,567 9,111,486 (120,466) 783,549 -

SUBTOTAL - 12,103,325 12,103,325 - - 73,876,321 33,170,367 39,847,792 (806,014) 66,392,882 73,876,321 45,273,692 51,951,117 (806,014) 66,392,882

V. Prior Year Accumulations 2,771,485 2,771,485 6,677,425 - (6,677,425) - 9,448,910 2,771,485 (6,677,425) -

VI. Admin. Cost Allocation - - - - - - -

T O T A L - 14,874,810 14,874,810 - - 73,876,321 39,847,792 39,847,792 (7,483,439) 66,392,882 73,876,321 54,722,602 54,722,602 (7,483,439) 66,392,882

REVENUE UNRESTRICTED RESTRICTED GRAND TOTAL


RECEIPTS and DISBURSEMENTSFUND BALANCE PROGRESSION

For the Period Ended August 31, 2009MISSION ACTUAL


ashermanLine



Receipts

Annual Budget YTD Actual YTD 2008 Annual Budget YTD Actual YTD 2008 Annual Budget YTD Actual YTD 2008I. Support from Congregations & Presbyteries

Basic Mission SupportShared Mission Support 11,000,000 5,126,585 5,672,674 - - - 11,000,000 5,126,585 5,672,674 Directed Mission Support - - - 4,000,000 2,055,265 2,484,838 4,000,000 2,055,265 2,484,838

11,000,000 5,126,585 5,672,674 4,000,000 2,055,265 2,484,838 15,000,000 7,181,850 8,157,512

Churchwide Spec. OfferingsChristmas Joy - - - 4,800,000 2,858,817 3,314,846 4,800,000 2,858,817 3,314,846 One Great Hour of Sharing - - - 8,000,000 6,204,342 6,897,413 8,000,000 6,204,342 6,897,413 Peacemaking - - - 1,000,000 167,679 324,025 1,000,000 167,679 324,025 Pentecost - - - 870,000 505,012 585,752 870,000 505,012 585,752 Witness - - - - 7,057 21,742 - 7,057 21,742

- - 14,670,000 9,742,907 11,143,778 - 14,670,000 9,742,907 11,143,778 II. Supplementary Support (Beyond Budget) From Congregations & Presbyteries & Individuals

Other Specific AppealsEmergency and Disaster Relief - - - 2,500,000 990,477 2,096,253 2,500,000 990,477 2,096,253 Add'l Giving Offering, ECO - - - 11,100,000 4,033,839 3,525,209 11,100,000 4,033,839 3,525,209 Mission Initiative Joining Hearts & Hands - - - 202,950 388,716 1,237,941 202,950 388,716 1,237,941 Special Missionary Support - - - 300,000 208,600 85,629 300,000 208,600 85,629 Hunger - - - 500,000 275,337 260,627 500,000 275,337 260,627 Theological Education Fund - - - 1,800,000 889,870 957,928 1,800,000 889,870 957,928

- - - 16,402,950 6,786,839 8,163,587 - 16,402,950 6,786,839 8,163,587

Add'l Forms of GivingPresbyterian Women 900,000 452,983 484,281 52,000 15,000 24,000 952,000 467,983 508,281 Bequests and Annuities 2,500,000 169,731 1,401,396 200,000 43,980 86,878 2,700,000 213,711 1,488,274 Other Gifts - - - - - 19,932 - - 19,932 Validated Mission Support - - - 261,244 117,244 182,141 261,244 117,244 182,141 Grants from Outside Fdns. - - - 1,400,000 107,550 1,630,946 1,400,000 107,550 1,630,946

3,400,000 622,714 1,885,677 1,913,244 283,774 1,943,897 - 5,313,244 906,488 3,829,574

III. Interest and DividendsPC (USA) Restr. Endow. Fds. - - - 7,081,274 3,819,574 3,853,374 7,081,274 3,819,574 3,853,374 PC (USA) Unres. Endow. Fds. 7,400,139 4,275,795 3,815,052 - - - 7,400,139 4,275,795 3,815,052 Pby. Mission Program Fund 250,000 211,515 209,928 452,957 140,374 - 702,957 351,889 209,928 Outside Trusts 800,000 789,442 529,851 135,000 151,251 155,468 935,000 940,693 685,319 Jarvie Commonweal Fund - - - - - - - - - Jinishian Fund - - - 2,088,814 1,071,797 1,058,697 2,088,814 1,071,797 1,058,697 Short Term Investment 750,000 534,082 212,228 900,000 541,211 932,732 1,650,000 1,075,293 1,144,960

9,200,

Approved -- December 2, 2009pma.pcusa.org/site_media/media/uploads/... · IARP) REPORT. Ms. Martha...

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Transcript of Approved -- December 2, 2009pma.pcusa.org/site_media/media/uploads/... · IARP) REPORT. Ms. Martha...