APPROVAL OF AGENDA...2017/05/22 · 600 Boyson Rd NE, #3 Cedar Rapids, lA May 11, 2017 TENANT: Iowa...

Special Board Meeting: Monday, May 22, 2017

CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT SPECIAL BOARD OF EDUCATION MEETING

Educational Leadership and Support Center, Board Room Monday, May 22, 2017

7:30 a.m.

A G E N D A CALL TO ORDER (John Laverty) APPROVAL OF AGENDA (John Laverty) ............................................................................................................ 1 CONSENT AGENDA

BA-17-009/19 Personnel Report (Rod Dooley) ..................................................................................... 2 BA-17-337 Agreement – Iowa BIG Leased Space (Brad Buck/Trace Pickering) ........................ 8 BA-17-338 Agreement –Reading into Success – Take 10! Program with United Way of East Central Iowa (Val Dolezal) ................................................................................... 11 BA-17-339 Agreement –Reading into Success – Kickoff to Kindergarten with United Way of East Central Iowa (Val Dolezal) ..................................................................... 14 BA-17-340 Agreement – Grant Wood AEA – Contract Personnel (Mary Ellen Maske) ......... 19 MEETING ADJOURNMENT (John Laverty)

A G E N D A

CALL TO ORDER – President Laverty

APPROVAL OF AGENDA – President Laverty

That the agenda of Monday, May 22, 2017, Board of Education Special Meeting be approved as set forth, and that each item is considered ready for discussion and/or action.

MOTION/2ND/ROLL CALL ACTION


CONSENT AGENDA

BA-17-009/19 Personnel Report (Rod Dooley)

Exhibit: BA-17-009/19.1-5

Action Item Roll Call

Recommendation:

It is recommended that the Board of Education approve the Personnel Report.

BA-17-009/19.1

Board Agenda: Monday, May 22, 2017

HUMAN RESOURCES

BA-17-009/19 PERSONNEL

BA-17-009/A APPOINTMENTS - SALARIED STAFF

Name Salary Placement Assignment Effective Date

Brokovich, Tara TBD Behavior Focused 8/9/2017 Polk

Christensen, Eric $116,078.96 Elementary Director of

Culture & Climate

Transformation

7/1/2017

ELSC

Drahozal, Erin $5,066 Softball Asst. 5/3/2017 Washington

Duffy, Sean TBD Math 8/9/2017 Roosevelt

McIntosh, Keegan $2,352 MN Soccer Asst. 4/21/2017 Kennedy

Probert, Stephen $116,078.96 Principal 7/1/2017 Hiawatha

Rydstrom, Madison TBD Instructional Design

Strategist

8/9/2017

Metro

Shields, Alex $1,960 Drama Asst. 4/28/2017 Kennedy

Zimmerman, Andrew $116,078.96 Secondary Director of

Culture & Climate

Transformation

7/1/2017

BA-17-009/B GRANTING LEAVES OF ABSENCE - SALARIED STAFF

Name Type of Leave Assignment Effective Date

Marzen, Lynne

2nd Grade 2017-2018 Wright School Year

Peterson, Jennifer

1st Grade 2017-2018 Viola Gibson School Year

Ramirez-Chavez,

Blanca

Science Teacher 2017-18

Washington School Year

BA-17-009/19.2


BA-17-009/C GRANTING EXTENSION OF LEAVES OF ABSENCE - SALARY STAFF

Name Type of Leave Assignment Effective Date

Carter, Jessica Personal Special Ed (0.5 FTE) 2017-2018 Franklin School Year

Crawford, Theresa Personal Art (0.3 FTE) 2017-2018 Garfield/Arthur School Year

Feuss, Raymond Personal 4th Grade 2017-2018 Kenwood School Year

Stastny, Mark Personal Special Education

Teacher

5/8/2017-

6/5/2017 Jefferson

Wildeboer, Nicole Personal ELL (0.5 FTE) 2017-2018 Kennedy School Year

BA-17-009/D RESIGNATIONS - SALARIED STAFF

Name Reason Assignment Effective Date

Ainsworth, Kimberly Personal Kindergarten 6/5/2017 Viola Gibson

Broghammer, Rachel Personal 5th Grade (0.5 FTE) 6/5/2017 Hoover

Brown, Breanna Personal ELL 6/5/2017 Hiawatha

Eley, Andrew Personal Middle School Principal 6/30/2017 Wilson

Feight, Benjamin Personal 3rd Grade 6/5/2017 Kenwood

Ferring, Caleb Personal Industrial Tech 6/5/2017 Kennedy

Fleming, Amy Personal Special Ed IDS 6/30/2017 ELSC

Fox, Lindsay Personal Moderate ID 6/5/2017 Transition Center

Gallagher, Nichole Personal 6th Grade 6/5/2017 Roosevelt

Gerber, Joshua Personal Art 6/5/2017 Taylor

BA-17-009/19.3


Howell, Sarah Personal World Language 6/5/2017 Washington

Hyland, Karen Personal Home School 6/5/2017 Wilson

Kaump, Elizabeth Personal Moderate ID 6/5/2017 Transition Center

Kiwala, Jerome Personal MN Track 5/17/2017 Harding

McClintock, Shauna Replacement Contract Language Arts 6/5/2017 Franklin/Roosevelt

McDonnell, Jennifer Personal Facilitator 6/30/2017 ELSC

Payne-Christiansen,

Erin

Personal Language Arts 6/5/2017

Metro

Shaver, Lisa Personal PE (0.33 FTE) 6/5/2017 Grant Wood/Truman

Walker, Mark Personal Football 6/5/2017 Franklin

Wenzel, Norma Personal Language Arts 6/5/2017 Washington

BA-17-009/E RETIREMENT - SALARIED STAFF

Name

Assignment Effective Date

A'Hearn, Lynette

Music 6/5/2017 Nixon/Wright

Collier, Rebecca

Music 6/5/2017 Grant Wood/Pierce

Fosdick, Janet

IDS 6/5/2017 Pierce

Martinson, Roberta

Industrial Tech 6/5/2017 Washington

Staed, Art

District Teacher 6/5/2017 Polk

Stastny, Mark

Special Education

Teacher

6/5/2017

Jefferson

BA-17-009/19.4


BA-17-009/F TERMINATION - SALARIED STAFF

Name


Elgin, Samuel

WM Soccer 4/28/2017 Wilson

BA-17-009/G APPOINTMENTS - HOURLY STAFF


Clausen, Tiffany $11.00 Child Care Assistant 5/16/2017 Rockwell

Freking, Gavin $23.00 Help Desk Support

Analyst

5/23/2017

ELSC

Graham, Nicholas $15.90 Custodian II Floater 5/8/2017 ELSC

Granger, Tina $11.62 Child Care Assistant 5/1/2017 Grant

Hartman, Dana $19.16 Confidential Secretary 5/29/2017 ELSC

Klawiter, Julie $14.93 ELSC Secretary 6/5/2017 Building & Grounds

Morgan, Jyl $13.59 Cashier 5/30/2017 Nixon

Wagner, David $15.90 Custodian II Floater 5/15/2017 ELSC

BA-17-009/H RESIGNATIONS - HOURLY STAFF

Name Reason Assignment Effective Date

Bolger, Michael Personal CLASS 5/12/2017 Franklin

Brown, Jakeiya Personal Crossing Guard 4/21/2017 Cleveland

Hartman, Dana To accept another position in the

District

Principal Secretary 5/26/2017

Washington

Ward, Maggie Personal Autism 6/2/2017 Pierce

BA-17-009/19.5


BA-17-009/I RETIREMENTS - HOURLY STAFF

Name


Anderson, Barbara

Early Learning 6/1/2017 Cleveland

Darland, Shirley

Kindergarten 6/2/2017 Cleveland

Piper, Ann

Early Learning 5/31/2017 Taylor

Schmidt, Janet

Early Learning 5/31/2017 Cleveland

Stewart, Robert

Bus Driver 5/24/2017 Transportation

BA-17-009/J SHORT TERM CONTRACTS


Boeckmann, Kamber $8,500 KOC Lead Teacher 5/15/2017 Arthur

Hanna, Joslin $8,500 KOC Lead Teacher 5/15/2017 Taylor

Jamison, Shelby $8,500 KOC Lead Teacher 5/15/2017 Harrison

Lyng, Ashley $8,500 KOC Lead Teacher 5/15/2017 Madison

Meyer, Brian $8,500 KOC Lead Teacher 5/15/2017 Wright

Stulken, Steph $8,500 KOC Lead Teacher 5/15/2017 Truman

Troughton, John $5,200 Summer School

Teacher

5/4/2017

Tanager


CONSENT AGENDA BA-17-337 Agreement – Iowa BIG Leased Space (Brad Buck/Trace Pickering) Exhibit: BA-17-337.1-2 Action Item Pertinent Fact(s):

1. Iowa BIG has been in search of additional space located in the northern area of our District to accommodate the addition of Linn Mar students. Space has been identified and all 3 Districts are in agreement with the proposed Lease.

2. The leased space is located at 600 Boyson Rd NE (in the Kerndt Brothers Savings Bank

building) and would entail a 2 yr. agreement of term beginning August 1, 2017. Rent for the space will be split in thirds so that all 3 Districts will be paying their fair portion.

Recommendation: It is recommended that the Board of Education approve the Agreement between the Cedar

Rapids Community School District and Kerndt Brothers Savings Bank for Leased Space – Iowa BIG.

BA-17-337.1

LETTER OF INTENT TO LEASE

600 Boyson Rd NE, #3

Cedar Rapids, lA

May 11, 2017

TENANT: Iowa BIG

% Cedar Rapids Community School District

AREA: 2300 SF± (see floor plan attached)

TERM: 2 years

OCCUPANCY: August 1, 2017

RATE: $15.00/SF gross

LANDLORD

IMPROVEMENTS/

COSTS: Construction of wall in foyer to create an office

Access door update from north parking lot

Carpet cleaning/touch-up painting

Internet service (50 mbps) w/any upgrades a Tenant cost

Electrical, gas, water, sewer, waste removal, pest control

Exterior building upkeep and maintenance

TENANT

IMPROVEMENTS/

COSTS: Signage on entry door w/pre-approval of Landlord

Directional signage if necessary w/pre-approval of

Landlord

Furniture/equipment

PROPOSAL IS GOOD THROUGH 4:00pm, TUESDAY. MAY 23, 2017.

This lease proposal is non-binding and is intended to outline business terms, which are

binding when both parties have signed the mutually agreed lease, provided by Landlord,

which shall be completed within 7 days.

Cedar Rapids Community School District

Laurel A. Day, Board Secretary

Date

Accepted by:

Kerndt Brothers Savings Bank Date

17006/loi

May 22, 2017

BA-17-337.2

600 Boyson Rd NE Cedar Rapids, lA

! il 2

i i

3 4

OffiCES (OP E II TO SELOW)

CONf. •M. 2,241 SF

5 6

5,190 SF Total

UPPER LEVEL PLAN SCALE:1"·10'.0"


CONSENT AGENDA

BA-17-338 Agreement –Reading into Success – Take 10! Program/United Way of East Central

Iowa at Pierce Elementary School (Val Dolezal) Exhibit: BA-17-338.1-2 Action Item Pertinent Fact(s):

1. The purpose of the Agreement to increase summer reading in struggling readers to maintain learning over the summer months with identified students at Pierce Elementary School. The Agreement includes providing 10 free, new books to students prior to the end of the 2016-2017 school year. A facilitator will also provide encouragement to continue reading in the form of postcards, emails, and/or phone calls during the summer months.

2. United Way of East Central Iowa will serve as the fiscal agent and agrees to provide funding for the facilitator and materials to operate the Take 10! program this summer.


Rapids Community District and Reading into Success – Take 10! Program/United Way of East Central Iowa at Pierce Elementary School.

Take 10! Agreement 2017 This Memorandum of Understanding (“Agreement”) is entered into on the date last signed below by and between Pierce Elementary School (“Recipient”), having as its principal place of business 4343 Marilyn Dr NE Cedar Rapids, IA, and Reading into Success whose fiscal agent is United Way of East Central Iowa (“Provider”), with its principal place of business at 317 7th Ave SE Ste 401, Cedar Rapids, IA for the purposes set forth hereinafter. This agreement will be in force from the date below through December 30, 2017. The intent of this agreement is for Reading into Success and Pierce Elementary School to partner to run the Take 10! Program at Pierce Elementary School. Purpose and Scope:

1) Increase summer reading in struggling readers to maintain learning over the summer months. 2) Provide 10 free, new books to students 3) Provide encouragement to continue reading in the form of postcards, emails, and/or phone calls during

the summer months.

Pierce Elementary Agrees:

1) To identify students who participated in Take 10! 2016! and provide name, grade, and contact, and permission to participate information to the Take 10! Facilitator. Pierce Elementary will only provide information it is permitted to provide to pursuant to state and federal law.

2) Send permission form home for parents. 3) Provide space for facilitator to help students make book selections. 4) Allow students to leave the classroom for approximately 20 minutes to make their book selections. 5) Provide an aggregated Spring 2017 to Fall 2017 FAST comparison for students enrolled in Take 10! to

assess learning growth or maintenance over the summer, along with a set of comparison data for non-Take 10! participants by November 15, 2017. Pierce Elementary will only provide information it is permitted to provide to pursuant to state and federal law.

RiS/UWECI AGREES:

1) Provide a program facilitator and sufficient funding for Take 10! so that the appropriate books may be purchased for all students participating.

2) Ensure all Reading into Success members has a completed background check prior to interacting with students.

3) Maintain names, contact information or other information received regarding students as confidential and only release aggregated data publicly.

RiS & Pierce Elementary AGREE:

1) All materials will be branded with RiS, Take 10!, and Cedar Rapids Community School District logos.

GENERAL PROVISIONS:

1) If, at any time during the life of this agreement, it becomes necessary to change the terms of this agreement, such changes, after being mutually agreed upon by and between Pierce Elementary School

and Reading into Success/UWECI, shall be effective when incorporated in written amendments to the Agreement.

2) RiS/UWECI reserves the right, at any time during the term of this agreement, to reduce or withhold

funding or terminate this agreement if any of the following conditions occur: a. Failure on the part of Pierce Elementary School to adhere to the standards or policies set forth

and covered by this Agreement. b. Failure on the part of Pierce Elementary School to deliver agreed upon services. c. Significant changes in conditions (revenue, facilities, staffing, client base, etc.) that result in

Pierce Elementary School’s inability to effectively operate the service(s).

3) Pierce Elementary School may terminate this agreement on sixty (60) days written notice. RiS/UWECI funding will cease on the effective date of termination. The financial liability of Pierce Elementary School to UWECI, in the event of early contract termination, is limited to (a) the actual cost of scheduled contracted services provided up to the date of notice, (b) the actual cost of contracted services provided during the 60 day notice period which is agreed upon as operationally essential. Other than these stated financial liabilities, Pierce Elementary School is not liable for any damages, which may result from early termination of this contract.

________________________________ ________________________________ Pierce Elementary Representative Reading into Success Representative Date: Date:


CONSENT AGENDA BA-17-339 Agreement –Reading into Success –Kickoff-to-Kindergarten Program/United Way of

East Central Iowa at Garfield Elementary School (Val Dolezal) Exhibit: BA-17-339.1-4 Action Item Pertinent Fact(s):

The purpose of the Agreement is to increase the academic and social readiness for incoming Kindergartners at Garfield Elementary School by providing a two-week “camp.” United Way will serve as the fiscal agent and agrees to provide $12,091 to the District to operate the Kickoff-to-Kindergarten program this summer.


Rapids Community District and Reading into Success – Kickoff-to-Kindergarten Program/ United Way of East Central Iowa to Garfield Elementary School.

Kickoff to Kindergarten Funding Agreement This Fiscal (“Agreement”) is entered into on the date last signed below by and between the Cedar Rapids Community School District (“Provider”), having as its principal place of business 2500 Edgewood Rd. Cedar Rapids, IA, and the Reading into Success Program fiscal agent United Way of East Central Iowa (“Facilitator”), with its principal place of business at 317 7th Avenue SE, Suite 401, Cedar Rapids, IA for the purposes set forth hereinafter. This agreement will be in force from the date below through June 30, 2018. The intent of this agreement is for the ‘Facilitator’ Reading Into Success (RiS) and the ‘Provider’ Cedar Rapids Central School District (CRCSD) to partner in the delivery of a summer program for upcoming kindergarteners at Garfield Elementary school to increase their readiness for kindergarten socially and academically. Funding for this partnership will be provided for costs incurred July 1, 2017 to August 31, 2017 in the amount of $12,091 for the first year of the agreement. Year two funding will be agreed upon after analysis of the 2017 program and budget. NOW, THEREFORE, in consideration of the promises made herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

I. SCOPE AND PURPOSE

A. This Agreement sets forth the terms and conditions pursuant to which Provider will create, implement, and manage a two week “camp” for incoming kindergarteners at Garfield Elementary School, similar to Rogers University in Marshalltown, IA. The Provider may make adjustments to the Marshalltown model to fit with their curriculum needs.

B. The Purpose of the “camp” is to increase the academic and social readiness of incoming kindergarteners. The Provider will determine activities to take place during the “camp” to develop skills they have identified as most crucial for children to develop.

II. DATA USEAGE

A. Provider agrees to provide to RiS aggregated data regarding participant’s school readiness as

measured by the fall FAST (Formative Assessment System for Teachers) by November 1, 2017. Facilitator and Provider agree to follow all applicable state and federal laws related to the release of said information, in accordance with the existing data sharing agreement between the Facilitator and Provider.

B. RiS agrees to receive aggregated data only and will use said data in keeping with the Facilitator’s

agreement with the Provider and consistent with all applicable state and federal laws. Any disaggregated data that may be shared as a part of program analysis will remain confidential consistent with all applicable state and federal laws.

III. PROVIDER’S OBLIGATIONS Provider agrees to the following: A. Provider agrees to utilize funds solely for the planning and implementation of the Kickoff to

Kindergarten program.

B. Provider agrees to hire, train, monitor, and evaluate all employees (teachers and para professionals) and volunteers working in the Kickoff to Kindergarten program. The Provider agrees to pay all employees the district’s standard rate for the respective positions.

C. Provider agrees to ensure all employees and volunteers working in the Kickoff to Kindergarten program have passed background protocols for the CRCSD.

D. Provider agrees to recruit students and determine the number of students per class. The Provider will consult the Facilitator if fewer than 15 students are registered for the camp.

E. Provider agrees to provide all appropriate insurance and/or liability coverage to cover the activities occurring during the program.

F. Provider agrees to allow program to take place at Garfield Elementary School between the dates of July 31, 2017 and August 11, 2017.

G. Provider agrees to return unused funds in excess of 5% of the total budget to the Facilitator by October 31, 2017.

H. Provider agrees to request parental consent for Facilitator to use photographs from the “camp” on the

website, social media, and printed materials of the Facilitator.

I. Provider agrees to acknowledge the “camp” as a partnership between the Provider and RiS.

IV. FACILITATOR’S OBLIGATIONS Facilitator agrees to the following: A. Facilitator agrees to provide the funds to operate the Kickoff to Kindergarten program directly to

Provider in the amount of $12,091 for the first year of the agreement. Facilitator will issue funds upon receipt of invoice from the Provider, to be issued by June 1, 2017. Expenses beyond 5% ($605) of the budgeted $12,091 must be pre-approved by Reading into Success and will be paid upon submission of an invoice by August 31, 2017.

B. Facilitator will adhere to Section II Data Agreement.

C. Facilitator agrees to provide 24-hour notice prior to observing or photographing the “camp.” V. TERM AND TERMINATION

A. This Agreement will become effective on the last date signed below and will continue until final data is

received by the Facilitator or until June 30, 2018, whichever is later.

B. Upon material breach or violation of this Agreement by Provider, if Provider does not cure such breach or violation twenty (20) business days of notice thereof from Facilitator, Facilitator may terminate this Agreement and request that Provider return unused funds and materials to Facilitator. If so requested by Facilitator, Provider will ensure that all originals and copies of Restricted Data, on all media and as held by either Provider or its agents or subcontractors, will be either returned to Provider or destroyed as requested within twenty (20) business days of termination of this Agreement and will attest in writing to such return or destruction within that time. In addition, in the event of breach or violation, regardless of whether the breach or violation results in termination, Facilitator may, in its sole discretion, take one or more of the following actions:

1. Prohibit Facilitator from obtaining future access to Provider’s data files and data elements;

2. Use any and all remedies as may be available to it under law, including seeking injunctive relief, to prevent unauthorized use or disclosure of Restricted Data by Provider; and/or

3. Require Provider to submit a corrective plan with steps designed to prevent any future

unauthorized disclosures or uses.

C. Upon material breach or violation of this Agreement by Facilitator, if Facilitator does not cure such breach or violation twenty (20) business days of notice thereof from Provider, Provider may terminate this Agreement and retain all unused funds and materials as needed to cease operation of the program. If so requested by Provider, Facilitator will ensure that all originals and copies of Restricted Data, on all media and as held by either Facilitator or its agents or subcontractors, will be either returned to Provider or destroyed as requested within twenty (20) business days of termination of this Agreement and will attest in writing to such return or destruction within that time. In addition, in the event of breach or violation, regardless of whether the breach or violation results in termination, Provider may, in its sole discretion, take one or more of the following actions:

1. Prohibit Facilitator from obtaining future access to Provider’s data files and data elements;

2. Use any and all remedies as may be available to it under law, including seeking injunctive

relief, to prevent unauthorized use or disclosure of Restricted Data by Facilitator; and/or

3. Require Facilitator to submit a corrective plan with steps designed to prevent any future unauthorized disclosures or uses.

VI. GENERAL

A. Any ambiguity in this Agreement shall be resolved to permit Provider to comply with all applicable federal and state requirements regarding privacy and confidentiality of Restricted Data.

B. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate

as, or be construed to be, a waiver of any subsequent breach of the same or any other provision hereof and shall not affect the right of either party to require performance at a later time.

C. Neither party may assign this Agreement without prior written consent of the other party. This

Agreement will be binding upon and will be for the benefit of the parties hereto and their respective successors and assigns.

VII. CONTACT PERSON

The Contact Persons shall serve until the expiration of the Agreement or the designation of a substitute Contact Person. During the term of this Agreement, each Contact Person shall be available to meet, as otherwise mutually agreed, to plan the services being provided under the Agreement. The Contact Persons are as follows:

PROVIDER:

Cedar Rapids Community School District

2500 Edgewood Rd. Cedar Rapids, IA

RECIPIENT:

United Way of East Central Iowa

317 7th Avenue SE, Suite 401, Cedar

Rapids, IA

PROVIDER: RECIPIENT:

Cedar Rapids Community School District United Way of East Central Iowa

By: ___________________________ By: _____________________________

CRCSD Board President

Date: _______________ Date: _______________

By: ___________________________ By: ___________________________

CRCSD Board Secretary

Date: _______________ Date: _______________


CONSENT AGENDA BA-17-340 Amendment to Agreement –Grant Wood Area Education Agency for Contract

Personnel 2017-2018 School Year (Mary Ellen Maske)

Exhibit: BA-17-340.1-2 Action Item Pertinent Fact(s):

1. This is a continuing Agreement between the Cedar Rapids Community School District and Grant Wood Area Education Agency (GWAEA) extended from July 1, 2017 until June 30, 2018.

2. GWAEA agrees to provide $265,909.00 (salary and benefits) for 2.6 FTE to support the

position of Executive Director of Instructional Services and curriculum facilitators. 3. GWAEA agrees to provide $100,000 (salary and benefits) to support the position of

Executive Director of Special Services and $100,000. This amount is the same as the previous year.

4. The agreement may be amended at any time by mutual agreement or terminated by

either party with a sixty (60) day notice. Recommendation: It is recommended that the Board of Education approve the ongoing Agreements between

Cedar Rapids Community School District and Grant Wood Area Education Agency for Contract Personnel for the 2017-2018 school year.

APPROVAL OF AGENDA...2017/05/22 · 600 Boyson Rd NE, #3 Cedar Rapids, lA May 11, 2017 TENANT: Iowa...

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Transcript of APPROVAL OF AGENDA...2017/05/22 · 600 Boyson Rd NE, #3 Cedar Rapids, lA May 11, 2017 TENANT: Iowa...