Application Procedure Primary (FS1 to Year 5)
Transcript of Application Procedure Primary (FS1 to Year 5)
Application Procedure
Primary (FS1 to Year 5)
APPLICATION TIMELINES
Applications for Primary are accepted 12 months prior to your required date of joining.
Applications are accepted and students are admitted throughout the year providing a place
is available.
COMPLETING THE APPLICATION FORM
A completed application form is required along with documents listed on page 4 of the
application form. Please ensure that ALL sections of the application form are completed.
Incomplete applications will not be processed.
Payment and ALL supporting documents must be submitted at the time of application. This
includes:
Copy of applicant’s passport
Copy of Residence visa and Emirates ID (overseas students have 45 days from joining to submit)
Copy of both parents’ Emirates ID (overseas parents have 45 days from child joining to submit)
The most recent school report including the last end of year report. NB. This is only
compulsory for Year 1 and above applications.
Completed medical form including immunisation records
If applicable, any learning support reports, such as Individual Education Plans (IEPs) or
external assessments
Two passport photos
AED 500 Application Fee
Failure to disclose any relevant information may compromise your child’s application.
ENTRY ASSESSMENT
Once all application documents have been received, an entrance assessment will be
scheduled.
FS1 to Year 1, Children will be invited to join the class for 60-90 minutes to take part in the day’s
activities while the class teacher does an informal observation/assessment.
Year 2 to Year 5, Children will be required to sit a computer based cognitive ability assessment
(CAT4) and will be guided by a member of staff.
OFFER LETTER
Applicants will be placed on a waiting list if there are no places available at the time of
application.
Successful applicants will receive an offer letter and terms of acceptance by email. To accept
the place, you must return the terms of acceptance, accompanied by a non-refundable tuition
fee deposit of 10% of the annual fees. This will be deducted from the first term’s tuition payment.
PAYMENT METHODS
Payment can be made by cash, cheque or credit/debit card at our Accounts office during
working hours. Payment can also be made via bank transfer. Please email a copy of the transfer
receipt to [email protected] so that your payment can be tracked. The
English College bank details are as follows:
Bank Emirates NBD, Dubai, UAE
Account Name The English College Dubai
Account No. 1015369717201
Swift Code EBILAEAD
IBAN AE580260001015369717201
Please take into account any bank charges when you are making your payment.
LEAVING CERTIFICATES
Once you have been offered and have accepted a place for your child, please note that students
joining The English College from within Dubai will be required to provide a KHDA Leaving
Certificate from their current school.
Students joining The English College from outside of Dubai will be required to provide an official
Leaving Certificate from their current school. This document may need to be attested depending
on the country of origin. Please ask the Registrar for a sample document if required.
CONTACT US
If you have any questions, please contact the Registrar on [email protected] or by
telephone on +971 4 394 3465.
FEES AND DEPOSIT
SCHEDULE FOR 2020/2021
Application Fee: AED 500
A non-refundable fee payable per application.
New Student Tuition Deposit: 10% of annual fees
Upon receiving an offer from the college, a tuition deposit will be required in order
to secure your child’s place. The deposit will be deducted from the first term’s fees.
This deposit is non-refundable.
*These fees are discounted . KHDA approved fees are ; FS1/FS2 AED 47,150, Year 1/2 AED 49,450, Year 3 -6 AED 51,750.
SIBLING DISCOUNT
A family with three or more siblings in school will receive a 10% discount for the youngest sibling. This discount will also apply to a fourth child in school.
BOOK DEPOSIT
A book deposit of AED 1,000 must be paid by all students. This deposit is refundable
when a student leaves the College, less any outstanding debts which might include
the cost of lost text or library books. However, this deposit will not be refunded if
parents fail to give one month’s notice (30 days) of a student leaving the college
(holidays not included).
Year Groups Term 1 Term 2 Term 3 Full Year (*Discounted)
FS1 – FS2 AED 13,400 AED 10,050 AED 10,050 AED 33,500*
Year 1 to 4 AED 17,400 AED 13,050 AED 13,050 AED 43,500*
Year 5 to 6 AED 20,400 AED 15,300 AED 15,300 AED 51,000*
Year 7 to 9 AED 20,622 AED 15,467 AED 15,467 AED 51,556
Year 10 and 11 AED 22,372 AED 16,780 AED 16,779 AED 55,931
Year 12 and 13 AED 24,706 AED 18,530 AED 18,529 AED 61,765
FEE PAYMENTS
Fee payments are due before the first day of each term. Students will not be allowed
to attend school until the full term fees have been paid.
PAYMENT METHODS
By Credit/Debit card: Card payments to be made directly to the Accountant
In Cash: Cash payments should only be made directly to the Accountant.
By Cheque: Cheques should be made payable to The English College, Dubai.
Cheques dated later than the first day of term will not be accepted. To avoid long
queues cheques can be dropped in the drop box in front of the Accountants office
and the receipts will be given to students the following day.
By Bank Transfer to:
Bank Emirates NBD, Dubai, UAE
Account Name The English College Dubai
Account No. 1015369717201
Swift Code EBILAEAD
IBAN AE580260001015369717201
Please take into account any bank charges when you are making your payment.
RE-REGISTRATION DEPOSIT
A non-refundable re-registration deposit of up to 5% of annual tuition fees is required
annually for existing students in all years. Payment should be submitted by the 1st May
2021 to secure a place for the 2021-22 academic year. This will be deducted from the
first term’s tuition payment.
EXAMINATION FEES
Please note that total annual fees do not include charges for GCSE, GCE and BTEC
examinations. These will be charged on an individual basis and invoiced in the Term
that the examination takes place. Information regarding the Examination Fees can be
obtained from the Examinations Officer.
ACCOUNTS OFFICE TIMINGS
Sunday to Wednesday: 07:30 am to 03:30 pm and Thursday: 07:30 am to 01:30 pm.
For any enquiries regarding payments, please call +971 4 394 3465 ext 304 or
contact [email protected].
Please note that these fees are for the 2020/21 academic year and may be subject
to change in the future.
for entry to The English CollegeAPPLICATION FORM
To enable this application to be processed, please completeall sections of this form IN BLOCK CAPITALSEmail: [email protected] Tel: +971 4 394 3465
PUPILS/STUDENT’S FIRST NAME(S) (as per passport)
PARENT’S SURNAME (if different from child)
PUPIL/STUDENT’S SURNAME/ FAMILY NAME(as per passport)
DATE OF BIRTH(day / month/ year)
AGE on September 1st(on year of entry in years & months)
FEMALE MALE RELIGION
PLACE OF BIRTH NATIONALITY
FIRST LANGUAGEOTHER LANGUAGES(fluent only)
If English is not your child’s first language, how would you describe their knowledge of English?
Excellent Good Fair Poor
YEAR GROUP APPLIED FOR DATE OF ENTRY
SIBLING(S) ALREADY ATTENDINGTHE ENGLISH COLLEGE
HOW DID YOU HEAR ABOUT US? Social MediaPlease specify which
Internet Search Friend Referral Word of mouthWhich School Advisor
KHDA
CLASS
SIBLING(S) APPLIED YEAR GROUP(S)
NAME OF PRESENT SCHOOL PRESENT YEAR GROUP
APPLICATION RECEIVED ON
FOR ADMINISTRATION ONLY
APPLICATION FEE RECEIPT NO
NOTES
YEARS OF ARABIC
Parent / Guardian 1 Parent / Guardian 2
PARENT/ GUARDIAN DETAILS
Relationship to Child
Surname / Family Name
First Name
Nationality
Occupation
Company Name
Telephone Numbers
Mobile No.
Home No.
Overseas No. (with code)
Emergency Contact Nameand Telephone Number
Full UAE postal address
Full Overseas postaladdress
Telephone
Fax
Invoice address & detailsif different to above
Work No.
Muslim pupils must take Islamic Studies as an enhancement to their curriculumas directed by the UAE Ministry of Education
NAME OF PRESENT SCHOOL YEAR
FULL POSTAL ADDRESS
EMAIL ADDRESS TEL/FAX
PRESENT SCHOOL DETAILS
Curriculum Dates attended Year/ Grade
HAS YOUR CHILD (please tick the appropriate answer)
Been on any part of the UK Code of Practice/Special Needs procedure?
Encountered any difficulties, including behavioural, at his/her previous school?
If you ticked ‘’Yes’’ to any of above, please give details and attach copies of any reports, including Individual Educational Plans (IEP‘s) and Educational Psychologist’s Report (continue on a separate sheet if necessary). In order to be sure we can fully meet your child’s needs at The English College, we ask that you submit, with your application, copies of any external assessments together with a report from the Learning Support Department at your child’s current school (if applicable). Failure to declare any learning difficulties, or submit full details, may compromise your application and your child’s Learning Support at the college. Whilst we look favourably on applications from Special Educational Needs (SEN) children, space within the Inclusion department permitting, we need to be sure that their needs are met in small groups, where programmes can be individualised as much as possible. An interview may be aranged with the SENCO to discuss the child’s needs in person.
Is it possible that your child may need special educational needs support?
Been referred to an Educational Psychologist, Speech Therapistor Behaviour Optometrist?
Been removed from the classroom for extra teaching support?
Please give details of any development problems and/or any medical/allergy conditions
School and Country
PREVIOUS SCHOOL DETAILS (please list)
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
Does your child participate in any sporting, cultural and/or artistic activities? If so, please give details
Do you have any family connection to The English College? If so, please give details
Are there any family circumstances of which you feel we should be aware of (deceasedparent/divorced/separated/adopted/other)? If so, please give details?
Are there any other factors that, you feel, would enhance your child’s application for a place at The English College?
* The KHDA rules state that the residence visa copy and Emirates ID copies must be submitted within 30 days of arriving inDubai. This can be extended to 45 days but not beyond.
Students on a visit visa are not permitted to attend school. Their residence visa must be in process.Transfer information from the applicant’s previous school is required; if moving from a school within Dubai a KHDA Leaving Certificate is required. If applying from outside Dubai an attested transfer certificate is required for registration with the KHDA. Please refer to the sample letter in the information pack for countries that are exempt from attestation. If a child is starting mid-year a transfer certificate is required. The transfer certificate must be submitted on the student’s first day of attendance.Registration with the KHDA will not be possible without these documents.
DECLARATION: I apply for entry to The English College for the above mentioned child. I have affixed all of the aboveinformation and I understand that all application and tuition fees are non-refundable and non-transferable. I declare that Iam the child’s parent/legal guardian and that, to the best of my knowledge, all information given is correct and complete.
IN ORDER FOR YOU TO PROCEED WITH YOUR APPLICATION YOU MUST SUBMIT (please tick)
A copy of applicant’s Passport
Copy of applicant’s Residence visa and Emirates ID
Copy of both parents’ Emirates ID
A copy of your child’s most recent Full School Report (Year 1 and above only)(all subjects including Tutor comments) plus GCSE / AS / BTEC grades as applicable
Two passport sized colour photographs
Completed English College medical form and copy of applicant’s immunisation records
AED 500 non-refundable application fee (cash or cheque only)
Signature of Parent / Guardian Date
CONFIDENTIAL SCHOOL HEALTH ENTRY FORM
In order to complete your child’s Medical Record please provide the following details:
Student’s Name --------------------------------------------------------------------------------------
Emirates ID No. -------------------------------------------------------------- Male Female Nationality ----------------------------------------------------------- Date of Birth ----------------------------------------------------------- (DD/MM/YY) Mother’s Name ------------------------------------------ Mother’s Tel No. --------------------------- Father’s Name ------------------------------------------ Father’s Tel No. --------------------------- Residence Tel No. -------------------------------------- Fax No./Email -------------------------- 1. Does your child have any known medical problem or disability? Yes No 2. Does your child wear glasses or contact lenses? Yes No 3. Does your child have any hearing difficulties? Yes No 4. Does your child take any medication other than vitamins? Yes No 5. Does your child have any allergies? Yes No If you have answered YES to any of the above, please provide further details below: Signs and Symptoms: --------------------------------------------------------------------------------------- Medication taken to prevent further reaction: ------------------------------------------------------------ Other information: --------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------ 6. Previous school in Dubai (if one attended): -------------------------------------------------------------
7. Please provide a copy of updated vaccination record of your child.
CONSENT FOR MEDICINE ADMINISTRATION
Student’s Name ------------------------------------------------------------- Year --------------- Section -----------
I consent / do not consent to my child being given any of the following medicines, should it be considered necessary by the school doctor or nurse. If your child is unable to take this medication, please contact the school doctor or school nurse to discuss the use of an alternative medication.
The medical staff will contact you if there are any concerns.
DRUG NAME YES/NO DOSE INDICATION Paracetamol tablet/syrup 15mg/kg/dose Pain, Fever
Claritine syrup 5ml 10ml
Allergy, Insect bite
Brufen/Advil 5 mg /kg Pain, Fever
Antacids
5ml / 5-10ml Heart Burn, Nausea
Buscopan tablet / Scopinal syrup 10ml Abdominal pain Voltaren gel - Muscular trauma, Swelling
Motilium tablet/syrup Nausea, Indigestion
Name of Parent: -------------------------------------- Signature ---------------------------- Date-------------------
MEDICAL HISTORY
Infectious Disease YES NO Non-Infectious Disease YES NO
Diphtheria Accidents Dysentery Allergies Infective Hepatitis Bronchial Asthma Measles Congenital Heart Disease Mumps Diabetes Mellitus Poliomyelitis Epilepsy Rubella G6PD (Glucose6-Phospate Dehydrogenase deficiency) Scarlet Fever Rheumatic Fever Tuberculosis Surgical Operation Whooping Cough Thalassemia Chicken Pox
If yes, write the year of illness history of: Blood Transfusion □ No □ Y es Frequency: --------------------- Hospitalization □ No □ Y es Reason: --------------------- Date: ------------------- Family History: Diabetes, Hypertension, Mental Disorder, Stroke, Tuberculosis, other, specify:
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MEDICAL EXAMINATION CONSENT
The Department of school health requires that students in FS1, Y1, Y5,Y9,Y12 and all new students have a general non-invasive medical examination by the school doctor and all students have their Body Mass Index (BMI) checked. The examination will be done strictly in the presence of school nurse. Parents will be informed if their child requires any special medical attention. I consent / do not consent to my child being taken for the Medical Examination by the school doctor/nurse. Name of Parent: --------------------------------Signature: -------------------- Date: -----------------------
INFECTION CONTROL POLICY
In order to reduce and minimize the spread of illnesses in the school, the following regulations shall apply: 1. Please do not send your child to school if they have: • Fever • Skin rash • Vomiting (not to return to school for 24 hours after the last vomiting episode) • Diarrhea (not to return to school for 24 hours after the last diarrhea episode) • Persistent cough • Heavy nasal discharge • Red, watery and painful eyes
2. An infected sore or wound must be covered by a well-sealed dressing or plaster. 3. If your child is assessed by the school doctor and/or school nurse and deemed to be a possible source of infection to other students, you will be contacted to take the child home immediately. Please inform the school if your child has been or is being treated for a medical condition.
I have read and understood the above Infection Control Policy.
Name of Parent: --------------------------------Signature: -------------------- Date: -----------------------
CONSENT FOR EMERGENCY TREATMENT
In the event that my child requires emergency treatment, I will be contacted and asked to collect my child from the school.
If the school is unable to contact me or the Emergency Contact Person, my child will be taken to nearest hospital accompanied by the school nurse, for diagnosis and treatment. Efforts to contact me will continue.
I consent to my child being taken to the nearest hospital in the event of a medical emergency. Name of Parent: --------------------------------Signature: -------------------- Date: -----------------------
Transfer Certificate Sample and Instructions
TO BE COMPLETED BY THE STUDENT’S CURRENT SCHOOL Instructions to the current school: 1. Copy the lower portion* of this transfer certificate onto your school letterhead. 2. Complete the form as of the student’s last day in attendance. 3. This form must be signed and stamped by a school official. (Blue ink preferred) 4. Check the instructions for attestation of the TC below. (Attestation is usually completed by parents.) 5. The original transfer certificate must be presented at the time of enrollment. ATTESTATION: Attestation of the TC is dependent on the school’s location, not curriculum. Please see below which attestation you will need. SCHOOL LOCATION ATTESTATION NEEDED Dubai KHDA Transfer Certificate required Other UAE Emirate Arabic transfer certificate with stamp from
Educational Zone of the Emirate United States, Canada, Australia, New Zealand and Western Europe
School stamp and signature of school official only
GCC country (Kuwait, Oman, Bahrain, Qatar, Saudi Arabia)
Ministry of Education of that country
All other countries Ministry of Education, Ministry of Foreign Affairs, and the UAE Embassy of that country
Copy the information below this line onto your own letterhead ---------------------------------------------------------------------------------------------------------------------
TRANSFER CERTIFICATE
1. Name of Student: ………………………………………………………………………………………………………………………………………………………
2. Date of Birth (dd/mm/yy): ……………………………………………………………………………………………………………………………………
3. Nationality: ………………………………………………………………………………………………………………………………………………………
4. Last Year/Grade Attended: …………………………………………………………………………………………………………………………………….
5. Date of Leaving (dd/mm/yy): ………………………………………………………………………………………………………………
6. Passed and promoted to Year/Grade: ………………………………………………………………………………………….
7. Current Year/Grade (if transferring midway through the academic year)……………………………………………………
8. Curriculum followed (i.e. UK/US) ………………………………………………………………………………………………………………
9. 12 or 13 year school system …………………………………………………………………………………………………………………………………
Signature of Principal:
Date:
SCHOOL STAMP