Application for Transcript - HKU SPACE Community...
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Application_form_transcript_(20190520) Page 1 of 2 Application for Transcript Programme: (Please tick the appropriate box) ¨ Associate Degree / Diploma in Foundation Stuides / Certificate in General Studies (CC 88-100-00) ¨ Higher Diploma (CC 66-100-00) Notes and Application Procedures: 1. A transcript lists the courses of study you attended and their examination results, if appropriate. You should ensure that your overall results have been formally announced before submitting your application. You are advised NOT to apply for transcript(s) during periods where course records are subject to changes (e.g. grade reporting, grade review etc.). If you request for the transcript(s) during these periods and should changes occur after the transcript(s) is/are printed, a fresh application and the necessary payment will need to be made again for updated copy(ies). 2. For EACH application, a non-refundable fee of HK$50 is charged for the first copy and HK$30 for each additional one. 3. The normal processing time is 10 working days (excluding Saturday, Sunday and public holidays) upon receipt of application form and payment. 4. If you wish the College to send your transcript(s) with the academic records request form required by some institutions, please submit the request form together with this application form and tick the box “with attachment” under Section III below. Documents other than the academic records request form will not be accepted. 5. Unless specified for personal pick-up, transcript(s) will be sent by surface mail (within Hong Kong) / air mail (overseas) to the designated address(es) in Section IV. It is the applicant’s responsibility to put down accurate and legible addresses. The College will not be responsible for any loss or damage of transcript(s) during postal delivery. 6. Time needed for a copy of transcript to be delivered to a designated address varies from one destination to another and it is expected to take AT LEAST two weeks for document to reach an overseas address. You are advised to plan ahead and allow enough time for postal delivery if you need to meet any deadline. If you are in urgent need of the transcript(s), please consider to collect it/them in person at the College Office. 7. For personal pick-up, when the transcript(s) is/are ready, applicants will be notified by email (Learner Webmail Account for current students). 8. If you wish to authorise another person to collect transcript(s) on your behalf, the HKID Card/Passport Number of the authorised person must be stated clearly on the application form. A copy of your HKID Card/Passport and the authorised person’s HKID Card/Passport will be required for verification upon collection of your transcript(s). 9. If the transcript(s) is/are not collected within three months from the date of receipt of the application form, the transcript(s) will be destroyed by the College Office for security reason. 10. The College reserves the right to withhold issuance of the transcript(s) to student(s) who has/have not paid fees or other debts owed to the College, or who has/have failed to discharge all obligations towards the College. 11. The personal data provided on the application form will be used by the College for the purpose of processing this application only. All information provided, when no longer required, will be destroyed. I. Personal Particulars :. Name (Surname first) : (in English) (in Chinese) Student No. : HKID/Passport No. : Day Time Contact No. : Email Address (for non-current student) : Programme of Study : Year of Graduate (if applicable) : II. Copies Required : Total number of transcript(s) applied for: _________ Total amount: HK$ ________________ III. Collection Method : You may tick more than one option: ¨ Collect ________ transcript(s) in person at the College Office at *Kowloon East Campus / Island East Campus during office hours. ¨ Authorise ___________________________________ (Name) whose HKID/Passport No. is __________________ to collect on my behalf. ¨ Seal and send the transcript(s) to the names and addresses listed in Section IV below. ¨ with attachment : Please send the attached academic records request form issued by ___________________________________________ _______________________________________________________________________ (company/institution) with the transcript(s). * Please delete as appropriate. IV. Recipients of Transcript(s) (Delivery by Surface Mail within Hong Kong / By Air Mail for Overseas Address) : For additional recipients, please use additional forms. Be sure to fill in your name, student ID and/or HKID, handwritten signature and date on the additional forms. Attention to: _________________________________________________________ Address: ____________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ No. of copy(ies) to be mailed to this address: _______ Attention to: _____________________________________________________ Address: ________________________________________________________ ________________________________________________________________ ________________________________________________________________ _________________________________________________________ No. of copy(ies) to be mailed to this address: _______ Attention to: _________________________________________________________ Address: ____________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ No. of copy(ies) to be mailed to this address: _______ Attention to: _____________________________________________________ Address: ________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ No. of copy(ies) to be mailed to this address: _______
Transcript of Application for Transcript - HKU SPACE Community...
Application_form_transcript_(20190520) Page 1 of 2
Application for TranscriptProgramme:(Please tick the appropriate box)
¨ Associate Degree / Diploma in Foundation Stuides / Certificate in General Studies (CC 88-100-00)
¨ Higher Diploma(CC 66-100-00)
Notes and Application Procedures:1. A transcript lists the courses of study you attended and their examination results, if appropriate. You should ensure that your overall results
have been formally announced before submitting your application. You are advised NOT to apply for transcript(s) during periods where courserecords are subject to changes (e.g. grade reporting, grade review etc.). If you request for the transcript(s) during these periods and shouldchanges occur after the transcript(s) is/are printed, a fresh application and the necessary payment will need to be made again for updatedcopy(ies).
2. For EACH application, a non-refundable fee of HK$50 is charged for the first copy and HK$30 for each additional one.3. The normal processing time is 10 working days (excluding Saturday, Sunday and public holidays) upon receipt of application form and
payment.4. If you wish the College to send your transcript(s) with the academic records request form required by some institutions, please submit the request
form together with this application form and tick the box “with attachment” under Section III below. Documents other than the academicrecords request form will not be accepted.
5. Unless specified for personal pick-up, transcript(s) will be sent by surface mail (within Hong Kong) / air mail (overseas) to the designatedaddress(es) in Section IV. It is the applicant’s responsibility to put down accurate and legible addresses. The College will not be responsiblefor any loss or damage of transcript(s) during postal delivery.
6. Time needed for a copy of transcript to be delivered to a designated address varies from one destination to another and it is expected to take ATLEAST two weeks for document to reach an overseas address. You are advised to plan ahead and allow enough time for postal delivery if youneed to meet any deadline. If you are in urgent need of the transcript(s), please consider to collect it/them in person at the College Office.
7. For personal pick-up, when the transcript(s) is/are ready, applicants will be notified by email (Learner Webmail Account for current students).8. If you wish to authorise another person to collect transcript(s) on your behalf, the HKID Card/Passport Number of the authorised person must be
stated clearly on the application form. A copy of your HKID Card/Passport and the authorised person’s HKID Card/Passport will be requiredfor verification upon collection of your transcript(s).
9. If the transcript(s) is/are not collected within three months from the date of receipt of the application form, the transcript(s) will be destroyed bythe College Office for security reason.
10. The College reserves the right to withhold issuance of the transcript(s) to student(s) who has/have not paid fees or other debts owed to theCollege, or who has/have failed to discharge all obligations towards the College.
11. The personal data provided on the application form will be used by the College for the purpose of processing this application only. Allinformation provided, when no longer required, will be destroyed.
I. Personal Particulars :.Name (Surname first) : (in English) (in Chinese)Student No. : HKID/Passport No. : Day Time Contact No. :Email Address (for non-current student) :Programme of Study : Year of Graduate (if applicable) :
II. Copies Required : Total number of transcript(s) applied for: _________ Total amount: HK$ ________________
III. Collection Method :You may tick more than one option:¨ Collect ________ transcript(s) in person at the College Office at *Kowloon East Campus / Island East Campus during office hours.
¨ Authorise ___________________________________ (Name) whose HKID/Passport No. is __________________ to collect on my behalf.¨ Seal and send the transcript(s) to the names and addresses listed in Section IV below.
¨ with attachment : Please send the attached academic records request form issued by __________________________________________________________________________________________________________________ (company/institution) with the transcript(s).
* Please delete as appropriate.
IV. Recipients of Transcript(s) (Delivery by Surface Mail within Hong Kong / By Air Mail for Overseas Address) :For additional recipients, please use additional forms. Be sure to fill in your name, student ID and/or HKID, handwritten signature and date onthe additional forms.
Attention to: _________________________________________________________
Address: ____________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
No. of copy(ies) to be mailed to this address: _______
Attention to: _____________________________________________________
Address: ________________________________________________________
________________________________________________________________
________________________________________________________________
_________________________________________________________
No. of copy(ies) to be mailed to this address: _______
Attention to: _________________________________________________________
Address: _______________________________________________________________________________________________________________________________
___________________________________________________________________
___________________________________________________________________
No. of copy(ies) to be mailed to this address: _______
Attention to: _____________________________________________________
Address: ________________________________________________________________________________________________________________________
________________________________________________________________
________________________________________________________________
No. of copy(ies) to be mailed to this address: _______
Application_form_transcript_(20190520) Page 2 of 2
V. Assessment Results of the Previous Programme :
For students who have transferred to another programme in the College, please tick as appropriate:¨ I DO NOT wish to obtain the assessment records of my previous programme.¨ I wish to obtain the assessment records of my previous programme (Please fill in the following information)
Programme Name: Period of Study: From To
VI. Declaration :
I have read through and accept the notes indicated above.
Signature : Date :
* Please delete as appropriate
For Office Use
Prepared by: Checked by: Sent Date: Remark: £ Non-current
Acknowledgement of Receipt (To be completed upon collection of transcripts as appropriate)
I hereby confirm that I have received the correct number of transcript(s).
Signature of Student /Authorised Person : Date collected :
