APPLICATION FOR PRE-QUALIFICATION OF CONTRACTORS ......Waterproofing works (Terrace waterproofing)-...

IDBI BANK LTD –IMD, CORPORATE CENTER

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APPLICATION FOR PRE-QUALIFICATION OF

CONTRACTORS/APPLICATORS FOR TERRACE

WATERPROOFING WORKS IN BANK’S

RESIDENTIAL FLATS/OFFICE BUILDING AT

MUMBAI

Last Date of Submission: 17th December 2016


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NOTICE FOR INVITING APPLICATIONS FOR PRE-QUALIFICATION OF CONTRACTORS

Introduction:

IDBI Bank is a Public Sector Bank having its Headquarters at IDBI Tower, WTC Complex, Cuffe

Parade, Mumbai – 400 005. Bank proposes to carry out terrace waterproofing works for its existing

residential flats /office building Mumbai/ Navi Mumbai.

The Bank invites application for pre-qualification from reputed, experienced and Indian Registered

contractors/firms/applicators who have been empanelled with Central Govt/ State Govt/ Public Sector

Banks/ Central PSUs for pre-qualification of terrace waterproofing works, to be done in Bank’s

residential flats/ office building at Mumbai and Navi Mumbai. The contractor should meet the minimum

qualifying criteria as mentioned in the Pre-qualification document for getting pre-qualified. Copy of the

empanelment with Central Govt/ State Govt/ Public Sector Banks/ PSUs should be enclosed along with

the Pre-qualification Documents.

Application complete in all respects should reach “General Manager (IMD), IDBI Bank Ltd, 4th

Floor, ’C’ Wing IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400 005” in a sealed cover super

scribing “Application for Prequalification of Contractors for Terrace Waterproofing works for

Residential Flats/Office building Mumbai/Navi Mumbai”.

No Joint venture or Consortium of firms shall be allowed and the contractors should meet the

above criteria by themselves. The desired contractors should apply on the prescribed documents as per the

PQ document along-with documentary evidence for the following:

(1) Audited Balance Sheet for the last three years i.e. 2013-14, 2014-15 and 2015-16

(2) Completion Certificates from Clients / Owners for similar works

(3) Plant & Machinery holding

(4) Manpower details

(5) Details of pending litigation etc., if any

(6) EPF Regn.no along with copy of challan for the month of November 2016.

(7) PAN No

(8) VAT Regn. No.& Service Tax Regn no along with Valid Clearance Certificate.

(9) Bank Solvency Certificate for 40% value of Pre-qualification Limit issued not before November 2016.

(10) Certificate of Incorporation in India.

Last date of receipt of pre-qualification application is 17th

December 2016 up to 5.00 pm. The

delayed application shall not be considered. Corrigendum/ addendums, if any to this NIT shall only be

posted on IDBI Bank’s website.

Bank reserves the right to reject any or all the applications without assigning any reasons and to

restrict the list to any number deemed suitable by it, if too many applications are received satisfying the

basic pre - qualification criteria. Bank also has the right to reject all the applications and go in for re-

advertisement without assigning any reason.

Mumbai s/d

3rd

December 2016 General Manager (IMD)


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Terrace Waterproofing works in Bank’s Residential flats /Office Building at Mumbai/Navi

Mumbai

Minimum Pre-Qualification Limits

The contractors should meet the following minimum qualifying criteria for getting pre-qualified.

(Rs in Lakhs)

Description

Pre-

qualification

limit (Rs.)

(Project cost

between)

Average

Annual

turnover (Rs.)

during last 3

years (ending

31.03.2016)

Past Experience in completed similar works during

last 7 years (To fulfill either of three options)

Single

Project (Rs.)

Two Project

(Rs.) (each at

least)

Three Projects

(Rs.) (each at

least)

Waterproofing

works (Terrace

waterproofing)-

APP Membrane

type

80.00 24.00 64.00 40.00 32.00

Definition of Similar Works of works is as under:

Nature of work Definition of Similar Works

Terrace Waterproofing works (APP Membrane

type)

Removal of existing APP membrane and relaying

new APP membrane on the terrace with necessary

concrete screed on the top of the membrane.

Additional Criteria:

One completed similar work (from the above) costing not less than amount equal to 40% of the Project

cost with some Central Govt./ State Govt./ Public Sector Banks/ Central PSUs having superior

specifications during last 3 years.


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Instructions to bidders

1. Each page of the application shall be signed by a person having necessary authority to do so.

2. If the space in the Performa is insufficient for furnishing full details, such information may be given

in separate sheets.

3. The bidder should have their office based in Mumbai with sufficient no.of technically qualified staff.

4. Applicants are required to furnish information against each item of the application. In case certain

item is not applicable, please write NA. Application containing incorrect and or inadequate

information is liable to be rejected.

5. Any information furnished by the applicant is found to be incorrect at a later stage; the contractor is

liable to be debarred from tendering / taking up any future work in the Bank. The Bank reserves the

right to verify the particulars furnished by the applicant independently.

6. The tender document will be issued to those Bidders who meet the pre-qualification criteria. No

eligibility will be changed at any circumstances. Pre-qualification letters/ intimation will be sent to

only those successful applicants who meet the qualifying criteria.

7. No Correspondence will be entertained with un-qualified bidders.

8. The bidder must not have been blacklisted by any of the public sector Banks/Private Banks/Co-

operative Banks/Any Govt./Semi Govt. Dept in last 5 years nor shall their name be figured in the IBA

caution list. An undertaking on the company/firm’s letter head has to be given by the bidder.

9. IDBI Bank Ltd reserve the right to modify the eligibility criteria, to decide on cut-off date of

implementation, to accept or reject any application, to annul the Pre-Qualification process, to reject all

applications or accept new applications at any time, without assigning any reason or incurring any

liability to the applicants.

10. For the purpose of pre-qualification, applicants will be evaluated on the basis of minimum stipulated

financial and past-experience criteria.

11. References, information and certificates from the respective clients certifying suitability, technical

know- how or capability of the applicant should be signed by an officer not below the rank of an

Executive Engineer or equivalent.

12. The applicant may furnish any additional information which he thinks is necessary to establish his

capabilities to successfully complete the works. The applicants are however, advised not to furnish

superfluous information. No information shall be accepted after submission of pre-qualification

documents unless it is called for by IDBI Bank Ltd.

13. The past experience in similar nature of work should be supported by certificates issued by an Officer

not below the rank of Executive Engineer or equivalent. Work experience/ Completion certificate


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shall be supported with copies of Work Order and Full Payment & TDS certificate issued by the

owner for the work executed.

14. The gross annual turnover should be certified by the Chartered Accountant. Year in which no turnover

is shown would also be considered for working out the average.

15. Prospective applicants may request for clarifications on the pre-qualification document, if any on or

before 9th

December 2016. No request for clarification will be considered after that date.

16. For any further clarification, the applicant may contact in the numbers during office hours

AGM (IMD) – 022-6655 2712 or AM (IMD) – 022-6655 3169.

Date: 3rd

December 2016

Place: Mumbai


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Application form for Empanelment of contractors/applicators

ANNEXURE A

BASIC INFORMATION ABOUT THE FIRM

S No Details To be Furnished by the Bidder

1 Name and complete address of applicant

1a Telephone / Fax no.

1b Name of Contact person

1c Mobile No: of Contact person

1d Working e-mail ID

1e Name of Directors/ Partners with their

addresses, telephone number, email

1f Designation of individual authorized to act

for the organization

2

Legal Status of the applicant (attach copies

of original documents defining the legal

status)

3

The applicant is

a. An Individual

b. A proprietary firm

c. A firm in Partnership

d. A limited company (Private or

Public) or Corporation

4 Date of incorporation / commencement of

business

5

Particulars of Registration with various

Government bodies/ organization (attach

attested photocopy)

6 Experience as Prime contractor (In Years)

7 Was the applicant ever required to suspend

any work for a period of more than six

months continuously after


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commencement of the work? If so, give

the name of the project & reasons of

suspension of work.

8

Has the applicant or any constituent

partner in case of partnership firm, ever

abandoned the awarded work before its

completion? If so, give name of the project

and reasons for abandonment.

9

Has the applicant, or any constituent

partner in case of partnership firm ever

been debarred / black listed for tendering

in any organization at any time? If so, give

details

10

Has the applicant or any constituent

partner in case of partnership firm, ever

been convicted by a court of law? If

so, give details.

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Other Details:

a. EPF No & valid upto

b. Sales Tax Regn No & valid upto

c. Clearance of Sales Tax upto

d. PAN No

e. Service Tax Registration No

(Copies to be enclosed)

12 Any other information considered

necessary but not included above

\


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ANNEXURE B

FINANCIAL POSITION & MISCELLANEOUS INFORMATION

2013-2014

(In Lakhs)

2014-2015

(In Lakhs)

2015-2016

(In Lakhs)

1 Gross Annual Turnover

2 Net Profit/Loss

3 Net worth (Paid up capital +reserves) as

on 31st March 2016

3 Copy of Audited Financial Statements

for past 3 financial years (Enclosed)

YES / NO

4 Copy of Income Tax returns for the past

3 financial years (Enclosed)

YES / NO

5 Credit Facilities from the Bank

a. Cash Credit

b. Overdraft Limit

c. Guarantee

d. Others

6 Copy of Facility Sanction Letter /

Letters from the Bank (Enclosed)

YES / NO

7 Have you ever been disqualified / levied

penalties in any work contract in the

past

YES / NO

8 If YES give details

9 Details of Civil Suits / Litigations

aroused during execution of the

contracts in the last 5 years ( If any give

details)


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10 Name & contact Nos. of the two

persons / organizations, preferably

Banks / Govt. Organization for whom

you have carried out works, who may

be directly contracted by the Bank to

gather information as about the ability

competence and capacity of your firm.


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ANNEXURE - C

Major Works executed (As per Discipline and Category applied for) (Copies of the completion certificate to be enclosed)

A. List of important works executed by the Agency during last Seven years (as on March 2015) as indicated in Terms and

conditions of empanelment. (Separate Sheet can also be enclosed if required)

S.

No

Name of the

Employer /

Owner &

Location. Also

indicate

whether Govt.

or Semi-

Govt., or

Private body

with full

Postal

Address.

Nature of

work involved

in the contract,

Commercial

premises,

Banks, etc.

Name of

Architect /

PMC and

their

contact

number.

Work Order

date &

Contract

Amount

(Rs.)

Date of Completion If the work

was

delayed

beyond

stipulated

date of

completion

, give

reason for

the delay

Whether

work was

left

incomplete

or contract

was

terminated

from either

side? Give

Details

Any other

relevant

information Stipulated

Date of

completion

Actual date

of

completion


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ANNEXURE D

List of important works which are in progress as indicated in Terms and conditions of empanelment

S

No

Name of the

Employer / Owner

& Location

Nature of

work

involved in

the

contract ,

Residential,

Commercial

premises,

Banks,

Hotels etc.

Name of

Architect /

PMC and

their contact

number.

Work

Order date

& Contract

Amount

(Rs.)

Stipulated

Date of

Completion

If the work was

delayed beyond

stipulated date of

completion, give

reason for the

delay

Present stage of

work

Any other

relevant

information


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ANNEXURE E

List of Technical personnel in your establishment giving details about their technical qualification and experience

S

No. Name Age Qualifications

Project

Experience

Nature of

works

handled

Name of the

project

Handled

Date from

which

employed in

your

Organization

Indicate special

experience in Advance

Management Techniques

like CPM / PERT and the

projects in which such

techniques were

employed

1

2

3

4

Indicate other points if any, to show your technical and managerial competency to indicate any important point in your favor.

IDBI BANK LTD – IMD, CORPORATE CENTER

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ANNEXURE F

FORMAT OF PERFORMANCE REPORT

PERFORMANCE REPORT IN RESPECT OF M/S_____________________________

1 Name of the Project work & Location

2 Agreement Amount

3 Estimated Cost

4 Tendered Cost

4a Completed Cost of work

5 Start Date

6 Completion Date

i. Stipulated Date of Completion

ii. Actual Date of Completion

7 Amount of Compensation levied for delayed

completion, if any

8 Performance Report

a. Quality of Work Very Good Good Fair Poor

b. Resourcefulness

c. Financial Soundness

d. Technical Proficiency

e. General Behaviour

9 Any other Information

Dated: Executive Engineer or Equivalent

Note:

a. The performance report is to be submitted separately for each work. This report is to be signed

by the authority of owner not less than the rank of Executive Engineer or equivalent,

b. The report is to be submitted preferably in the above performa. In case, different performa is

used, the applicant shall ensure that the report/ certificate shall contain the above information.


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LETTER OF TRANSMITTAL

(ON THE LETTER HEAD OF APPLICANT)

From

To

The General Manager, IMD, 4th

Floor, C Wing,

IDBI Bank Ltd., IDBI Tower, WTC Complex,

Cuffe Parade, Mumbai – 400 005

Sub: Pre-Qualification of Contractors

Sir,

Having examined the details given in Notice for Pre-qualification and Prequalification Application

documents for the above work, we hereby submit our qualification and relevant documents.

1.We hereby certify that all the statements made and information supplied in the enclosed

forms “A‟ to ‟F‟ and accompanying statements are true and correct.

2.We have furnished all information and details necessary for pre-qualification and have no

further pertinent information to supply.

3. We have submitted the requisite bankers’ certificate/ performance reports and authorize

IDBI Bank Ltd or their representatives to approach individuals, employers, firms and

corporations to verify our submittals, competency and general reputation.

4. We hereby confirm that we have read and understood all the stipulations given in this

prequalification documents and the decision of IDBI Bank Ltd with regard to our

prequalification shall be final and binding on us.

5. We have submitted the following certificates in support of our meeting the minimum

qualifying criteria of completed work(s):

Name of the Works Certificate From

1

2

3

Enclosures:

Date of Submission

(Seal of Applicant) (Signature of Applicant)


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CHECKLIST OF DOCUMENTS TO BE SUBMITTED

1. Duly Filled and signed Application form.

2. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If

applicable)

3. Copy of Pan Card

4. Copy of Sales Tax registration

5. Copy of VAT / Work Contract Tax Registration

6. Copy of Service Tax Registration

7. Copies of Audited Financial Statements for the Past 3 financial years.

8. Copies of Income Tax returns submitted for the past 3 financial years.

9. Copies of Credit Facilities Sanction Letters from Bank including Solvency Certificate from

Bank.

10. Copies of Work Orders & Completion certificates in support of the details given in

Annexure I ( Supporting documents for Pre-qualification, including Tax Deducted at

Source (TDS) certificates in respect of completion certificate submitted)

11. Sample photographs of Projects Completed by your firm (Min.3 Nos)

12. Any other supporting documents.

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