APPLICATION DOCUMENTSSecond Call

CENTRAL EUROPE PROGRAMME 2007-2013

Barbara Di PiazzaJTS CENTRAL EUROPE PROGRAMME

National Info DayBologna, Italy27 January 2009

APPLICATION DOCUMENTS

What has to be submitted?

APPLICATION FORM 2nd Call + ANNEXES 2nd Call

Do not submit additional information or documents!

APPLICATION DOCUMENTS

How to be submitted ?Application Form and its Annexes to be sent

• by normal post/courier or

• directly delivered by hand

In both cases the envelope must include

• the hard copy of all necessary documents and

• a CD-Rom or any other electronic support where the electronic version of the Application Form, Simplified Financial Statement (SFS) document and a map with location of partners are saved

Submission via e-mail not accepted!

APPLICATION DOCUMENTS

What is checked?• Fulfilment of the minimum project requirements

• Meeting of administrative compliance criteria (minimum formal and legal requirements)

Info & Support:

• Related information is included in the Application Manual 2nd Call

• “Intelligent” AF providing ERROR messages

Strict handling of formal criteria!

1- Basic Information

2- Project Outline

2.1 Relevance

2.2 Methodology

2.3 Sustainability and Knowledge Management

2.4 Partnership

2.5. Investment

3- Project Work Plan

4- Project Partners and Budget

5- Project Budget

6- Time line (Visualisation of Work Plan)

APPLICATION FORM Structure

ANNEXES What has to be

submitted?• Map Location of Partners

• Management Structure (Flow-Chart – no template provided)

DECLARATIONS

• Co-financing Statements incl. Declaration on administrative and financial capacities and on legal status (different forms depending on the status of the partner)

• Declaration on status in relation to State Aid

• Simplified Financial Statement and related supporting documents (only private Lead Applicants, Priority 1)

DECLARATIONS Who submits what? -

Overview

Partner

Form

Lead Applican

t

EU-Partners

Partners (Int. Org. under nat. law)

Partners (Int. Org. under int. law)

Partners (Third country)

Co-financing Statement, incl. Declaration on Capacities, Legal Status (in Application Form)

Co-financing Statement, incl. Declaration on Capacities, Legal Status (Annex – different forms)

State-aid self-declaration

Simplified Financial Statement and supporting documents(only private Lead Applicant)

• Self-declaration to be provided by all partners receiving ERDF except international organisations

• If partner considers itself as undertaking according to the State Aid discipline the de-minimis regime will apply and related data will be requested in the form

• Form includes information on State Aid

• Please get in touch with your Contact Point for details on support provided on national level.

ANNEXDeclaration on State Aid

Status

ANNEXSimplified Financial

StatementSimplified Financial Statement (SFS):

• only needed for private Lead Applicants (Priority 1)

• has to be provided in hard copy and e-version

• SFS has to be accompanied by additional supporting documents as specified in the Application Manual 2nd Call

APPLICATION DOCUMENTS

Lessons learned from 1st CallAvoid ineligibility of your application due to formal

mistakes!

REMEMBER!

• Completness of the documents (all obligatory Annexes for all partners; hard copies & e-versions needed);

• Use the provided templates;

• Documents on headed paper;

• Documents dated, signed, stamped;

• Documents signed by the legal representative as in AF or duly authorized person;

• Co-Financing Statements indicate same amount as in submitted version of AF.

APPLICATION FORM Check List

Check List:

all boxes have to be answered with

Yes or N/A

• Operational Programme (OP)

• Application Manual 2nd Call

• Instructions for Applicants:How to complete the AF

• FAQs

(Implementation Manual)

(Audit and Control Guidelines)

SOURCES OF INFORMATION

Thank you for your attention!