Applicant: Anchorage CoC AK-500 Project: 1A. Continuum of ...

1A. Continuum of Care (CoC) Identification

Instructions:The fields on this screen are read only and reference the information entered during the CoCRegistration process. Updates cannot be made at this time. If the information on this screen isnot correct, contact the e-snaps help desk.

CoC Name and Number (From CoCRegistration):

AK-500 - Anchorage CoC

CoC Lead Organization Name: Municipality of Anchorage

Applicant: Anchorage CoC AK-500Project: AK-500 CoC Registration 2009 COC_REG_2009_009823

Exhibit 1 2009 11/18/2009

1B. Continuum of Care (CoC) Primary Decision-Making Group

Instructions:The following questions are related to the CoC primary decision-making group. The primaryresponsibility of this group is to manage the overall planning effort for the entire CoC, including,but not limited to:- Setting agendas for full Continuum of Care meetings- Project monitoring- Determining project priorities- Providing final approval for the CoC application submission.This body is also responsible for the implementation of the CoC's HMIS, either through directoversight or through the designation of an HMIS implementing agency. This group may be theCoC Lead Agency or may authorize another entity to be the CoC Lead Agency under itsdirection.

Name of primary decision-making group: Anchorage Coalition on Homelessness,Executive Oversight Board

Indicate the frequency of group meetings: Monthly or more

If less than bi-monthly, please explain (limit 500 characters):

Indicate the legal status of the group: Other (specify)

Specify "other" legal status:

Established by ordinance as a municipal entity (Municipality of Anchorage)

Indicate the percentage of group membersthat represent the private sector:

(e.g., non-profit providers, homeless orformerly homeless persons, advocates and

consumer interests)

64%

* Indicate the selection process of group members:(select all that apply)

Elected: X

Assigned:

Volunteer:

Appointed:

Other:


Exhibit 1 2009 11/18/2009

Specify "other" process(es):

Briefly describe the selection process of group members. Descriptionshould include why this process was established and how it works (limit750 characters):

The Executive Oversight Board (EOB) of the Anchorage Coalition onHomelessness (ACH) is nominated and elected by the full membership of theACH. The co-chairs of the EOB are elected by the membership of the EOB andrepresent both private and public sectors.

* Indicate the selection process of group leaders:(select all that apply):

Elected: X

Assigned:

Volunteer:

Appointed:

Other:

Specify "other" process(es):

If administrative funds were made available to the CoC, would theprimary-decision making body, or its designee, have the capacity to beresponsible for activities such as applying for HUD funding and servingas a grantee, providing project oversight, and monitoring. Explain (limit750 characters):

The ACH and its Executive Oversight Board are not a separate legal entity,such as a 501(c)(3), and would not be able to act as grantee. The CoC leadagency, the Department of Neighborhoods of the Municipality of Anchorage,could potentially be designated to assume these responsibilities. However,there would need to be sufficient administrative funds through HUD for thiseffort. In addition, HUD would need to provide training and education on HUDregulations to the designee to ensure that program oversight and monitoringmeets HUD standards. There is also concern that this structure adds anotheradministrative layer between the sources of funds and applicants, increasingthe cost of overseeing programs.


Exhibit 1 2009 11/18/2009

1C. Continuum of Care (CoC) Committees, Subcommittees andWork Groups

Instructions:Provide information on up to five of the CoCs most active CoC-wide planning committees,subcommittees, and workgroups. CoCs should only include information on those groups thatare directly involved in CoC-wide planning activities such as project review and selection,discharge planning, disaster planning, completion of the Exhibit 1 application, conducting thepoint-in-time count, and 10-year plan coordination. For each group, briefly describe the role andhow frequently the group meets. If one of more of the groups meet less than quarterly, pleaseexplain.

Committees and FrequencyName of Group Role of Group

(limit 750 characters)Meeting Frequency

Anchorage Coalition on Homelessness A strong coalition of public and private partnersto streamline systems, maximize resources,increase the amount of resources in the system,and prevent, reduce and potentially eliminatehomelessness. Organize and operate ProjectHomeless Connect, a semi-annual one-day, one-stop event to provide housing, health, and otherneeded services to persons in Anchorageexperiencing homelessness.

Monthly or more

ACH Executive Oversight Board Oversee, coordinate and implement goals/actionsteps in city's 10-year plan on homelessness,CoC goals/action steps, and State's 10-yearplan. Sets agendas for ACH meetings anddetermines CoC project priorities.

Monthly or more

ACH Continuum of Care Subcommittee Core working group of public and private sectormembers that coordinates CoC activities,develops/implements single intakemethods/instruments, and facilitates increasedaccess to mainstream resources for clients ofhomeless providers. Serves as the principal linkbetween the ACH Executive Oversight Boardand the City for CoC planning.

Bi-monthly

HMIS Subcommittee Facilitates planning and implementation ofAnchorage's HMIS system. Oversight of HMISprogress, review and evaluation of HMIScomponents, develop policies and procedures.

Bi-monthly

Homeless Prevention and Rapid Re-HousingProject (HPRP) Subcommittee

Design, implementation and operation ofAnchorage's HPRP. Representatives includegrant recipient Municipality of Anchorage and itsPartners Catholic Social Services, CovenantHouse Alaska, The Salvation Army McKinnellFamily Shelter and the United Way ofAnchorage. Services include Single Point ofEntry and a Mobile Case Management Teamwho assesses their needs and providesappropriate short or medium term casemanagement services and life skills training inthe areas of financial management and tenancyskills to enhance a client's ability to gain ormaintain stable, permanent housing.

Monthly or more

If any group meets less than quarterly, please explain (limit 750characters):


Exhibit 1 2009 11/18/2009

1D. Continuum of Care (CoC) Member Organizations

Identify all CoC member organizations or individuals directly involved inthe CoC planning process. To add an organization or individual, click onthe icon.

Organization Name Membership Type OrganizationType

Organization Role Subpopulations

Alaska Housing FinanceCorporation/Public Housi...

Public Sector Public ...

Attend Consolidated Plan planningmeetings during past 12...

NONE

Cook Inlet Housing Authority Public Sector Public ...


NONE

Abused Women's Aid in Crisis(AWAIC)

Private Sector Non-pro...


Domestic Vio...

Akeela Treatment Services Private Sector Non-pro...


SubstanceAbuse

Alaska Legal Services and ProBono Program


Committee/Sub-committee/Work Group NONE

Alaska Native Justice Center,Bridges to Success



Alaska Public Assistance Division Public Sector State g...


Anchorage Community MentalHealth Services



Seriously Me...

Anchorage Caring and EmergencySocial Services

Private Sector Faith-b...


NONE

Anchorage Housing Initiatives Private Sector Non-pro...


SubstanceAbuse

Anchorage Neighborhood HealthCenter

Private Sector Hospita...


NONE

Anchorage Rescue Mission Private Sector Non-pro...


Anchorage School District Child inTransition P...

Public Sector Local g...


Youth

Assets Inc. Private Sector Non-pro...


Bean's Cafe Private Sector Non-pro...


NONE


Exhibit 1 2009 11/18/2009

Catholic Social Services Private Sector Non-pro...


NONE

Consumer Credit Counseling Private Sector Non-pro...


Cook Inlet Tribal Council -Welcome Home



Youth,Subst...

Covenant House Alaska Private Sector Non-pro...


Youth

Lutheran Social Services Private Sector Non-pro...


Municipal Community ServicePatrol - Transfer S...



SubstanceAbuse

Municipality of Anchorage SafetyLinks Program



NONE

Nine Star Private Sector Non-pro...


Providence Alaska MedicalCenter-Psychiatric ER

Private Sector Hospita...

Committee/Sub-committee/Work Group Seriously Me...

RurAL CAP Private Sector Non-pro...


Seriously Me...

Salvation Army Private Sector Non-pro...


NONE

Southcentral Foundation Private Sector Non-pro...


State of Alaska Adult ProtectiveServices

Public Sector State g...


State of Alaska Department ofCorrections



NONE

State of Alaska Department ofLabor and Workfor...



NONE

State of Alaska Office of PublicAdvocacy



US Department of VeteransAffairs

Public Sector Other


Veterans

Volunteers of America Private Sector Non-pro...

Committee/Sub-committee/Work Group Youth

Alaska Mental Health TrustAuthority



Seriously Me...

Anchorage Police DepartmentCrisis Intervention...

Public Sector Lawenf...



Exhibit 1 2009 11/18/2009

Anchor Arms, Safe Harbor Private Sector Non-pro...


Rasmuson Foundation Private Sector Funder...


United Way of Anchorage Private Sector Funder...


NONE

Anchorage Responsible BeverageRetailers Associ...

Private Sector Other


NONE

Shiloh Community DevelopmentInc.



NONE

Dave Schwing Individual Homeles...


NONE

Municipality of AnchorageDepartment of Neighbo...


Primary Decision Making Group, AttendConsolidated Plan p...

NONE

Alaska Department of Military andVeterans Affairs


Committee/Sub-committee/Work Group Veterans

Alaskan AIDS AssistanceAssociation



HIV/AIDS

Anchorage HomebuildersAssociation

Private Sector Businesses


Partners for Progress Public Sector Lawenf...

Committee/Sub-committee/Work Group,Attend 10-year planni...

Seriously Me...

Neighborworks Anchorage Private Sector Non-pro...


NONE


Exhibit 1 2009 11/18/2009

1E. Continuum of Care (CoC) Project Review and SelectionProcess

Instructions:The CoC solicitation of projects and project selection should be conducted in a fair and impartialmanner. For each of the following items, indicate all of the methods and processes the CoCused in the past year to assess all new and renewal project(s) performance, effectiveness, andquality. In addition, indicate if any written complaints have been received by the CoC regardingany CoC matter in the last 12 months, and how those matters were addressed and/or resolved.

Open Solicitation Methods:(select all that apply)

f. Announcements at Other Meetings, a.Newspapers, e. Announcements at CoCMeetings, c. Responsive to Public Inquiries, b.Letters/Emails to CoC Membership, d. Outreachto Faith-Based Groups

Rating and Performance AssessmentMeasure(s):

(select all that apply)

k. Assess Cost Effectiveness, c. Review HUDMonitoring Findings, r. Review HMIS participationstatus, d. Review Independent Audit, j. AssessSpending (fast or slow), p. Review Match, i.Evaluate Project Readiness, e. Review HUDAPR for Performance Results, n. EvaluateProject Presentation, h. Survey Clients, o.Review CoC Membership Involvement, f. ReviewUnexecuted Grants, a. CoC Rating & ReviewCommitee Exists, m. Assess ProviderOrganization Capacity, l. Assess ProviderOrganization Experience

Voting/Decision-Making Method(s): (select all that apply)

c. All CoC Members Present Can Vote, a.Unbiased Panel/Review Commitee, d. One Voteper Organization, b. Consumer RepresentativeHas a Vote, f. Voting Members Abstain if Conflictof Interest

Were there any written complaints receivedby the CoC regarding any matter in the last 12

months?

No

If yes, briefly describe complaint and how it was resolved (limit 750characters):


Exhibit 1 2009 11/18/2009

1F. Continuum of Care (CoC) Housing Inventory--Change inBeds Available

For each housing type, indicate if there was any change (increase orreduction) in the total number of beds in the 2009 electronic HousingInventory Chart (e-HIC) as compared to the 2008 e-HIC. If there was achange, please describe the reasons in the space provided for eachhousing type.

Emergency Shelter: Yes

Briefly describe the reason(s) for the change in Emergency Shelter beds,if applicable (limit 750 characters):

8 additional beds for families are shown in Willa's Way due to a reconfigurationfrom 3 units to 4 units.

Safe Haven: No

Briefly describe the reason(s) for the change in Safe Haven beds, ifapplicable (limit 750 characters):

Anchorage CoC has no Safe Haven beds.

Transitional Housing: Yes

Briefly describe the reason(s) for the change in Transitional Housingbeds, if applicable (limit 750 characters):

Total 65 new beds are a result of the creation of a new TH project housingfamilies and individuals and designating additional TH beds in an existing facilityto serve individuals. There was a loss of beds due to the conversion of someTH beds to PSH beds and clarification of TH bed counts at two facilities. Fourbeds are designated as Under Development because they were not on linebefore 1/31/2009.

Permanent Housing: Yes

Briefly describe the reason(s) for the change in Permanent Housing beds,if applicable (limit 750 characters):


Exhibit 1 2009 11/18/2009

45 New Beds. Per the 11/13/09 response from HUD regarding which bedsshould be included, a concerted effort was made to ensure that all beds showncomply with HUD SPC contracts & the McKinney Act definition of PSH. Marketrate units that serve homeless, but have not memorialized that intent, and thatcould potentially house SPC clients already counted in the e-HIC causingannual adjustments to the e-HIC without reflecting changes in the number ofphysical beds available, were removed. SPC unit counts shown in 2008 thatdiffered from the provider's contract with HUD were corrected in 2009. The finalcount included 35 new VASH Section 8 vouchers, 12 TH beds converted toPSH & 8 new PSH beds from non-McKinney Vento funds.

CoC certifies that all beds for homelesspersons are listed in the e-HIC regardless of

HMIS participation and HUD funding:

Yes


Exhibit 1 2009 11/18/2009

1G. Continuum of Care (CoC) Housing Inventory ChartAttachment

Instructions:Each CoC must complete and attach the electronic Housing Inventory Chart, or e-HIC. Usingthe version of the document that was sent electronically to the CoC, verify that all information isaccurate and make any necessary additions or changes. Click on "Housing Inventory Chart"below to upload the document . Each CoC is responsible for reading the instructions in the e-HICcarefully.

Document Type Required? Document Description Date Attached

Housing Inventory Chart Yes -- No Attachment


Exhibit 1 2009 11/18/2009

Attachment Details

Document Description:


Exhibit 1 2009 11/18/2009

1H. Continuum of Care (CoC) Housing Inventory Chart (HIC) -Data Sources and Methods

Instructions:Complete the following items based on data collection methods and reporting for the electronicHousing Inventory Chart (e-HIC), including Unmet need determination. The information shouldbe based on a survey conducted in a 24-hour period during the last ten days of January 2009.

Indicate the date on which the housing inventory count was completed:

(mm/dd/yyyy)

01/27/2009

Indicate the type of data or methods used tocomplete the housing inventory count:


HMIS plus housing inventory survey

Indicate the steps taken to ensure dataaccuracy for the Housing Inventory Chart:


Follow-up, Instructions, Updated prior housinginventory information, Confirmation, Training,HMIS

Must specify other:

Indicate the type of data or method(s) used todetermine unmet need: (select all that apply)

Unsheltered count, HUD unmet need formula,HMIS data, Housing inventory, Stakeholderdiscussion, Provider opinion through discussionor survey forms

Specify "other" data types:

If more than one method was selected, describe how these methods wereused together (limit 750 characters):

SOURCES: 1) PIT count, 2) housing inventory, 3) survey information gatheredduring the PIT count of 516 individuals & 1,217 persons in families with childrenreported as sheltering with family/friends or in a motel, adjusted to 75% (421 &913, respectively), that were likely facing displacement within 30 days of the PITcount & for whom there is a lack of TH, PSH and affordable permanent housingto which they could locate. METHOD: Data was crosschecked through HMIS &percentage of unmet need allocations for housing type, arrived at throughstakeholder discussions, was applied to homeless individuals, families, & familyunits, then used in HUD Worksheets, Section B. Final stakeholder discussionrefined total unmet need in each category.


Exhibit 1 2009 11/18/2009

2A. Homeless Management Information System (HMIS)Implementation

Intructions:CoCs should complete the following information in conjunction with the HMIS Lead Agency. Allinformation is to be current as of the date in which this application is submitted. For additionalinstructions, refer to the detailed instructions available on the left menu bar.

Select the HMIS implementation type: Statewide

Select the CoC(s) covered by the HMIS: (select all that apply)

AK-500 - Anchorage CoC

Does the CoC Lead Organization have awritten agreement with HMIS Lead

Organization?

No

If yes, the agreement (e.g., contract, Memorandum of Understanding, etc.) must be submittedwith the application.

Is the HMIS Lead Organization the same asCoC Lead Organization?

Yes

Has the CoC selected an HMIS softwareproduct?

Yes

If "No" select reason:

If "Yes" list the name of the product: Service Point

What is the name of the HMIS softwarecompany?

Bowman Systems

Does the CoC plan to change HMIS softwarewithin the next 18 months?

No

Indicate the date on which HMIS data entrystarted (or will start): (format mm/dd/yyyy)

03/11/2004

Is this an actual or anticipated HMIS dataentry start date?

Actual Data Entry Start Date

Indicate the challenges and barriersimpacting the HMIS implementation:

(select all the apply):

Inadequate staffing, Inadequate resources

If CoC indicated that there are no challenges or barriers impacting HMISimplementation, briefly describe either why CoC has no challenges or howall barriers have been overcome (limit 1000 characters).

If CoC identified one or more challenges or barriers impacting HMISimplementation, briefly describe how the CoC plans to overcome them(limit 1000 characters).


Exhibit 1 2009 11/18/2009

Common barriers include high staff turnover,staff shortages & a lack ofresources. LINK staff continues to train new users & provide refresher &advanced trainings weekly.One-on-one data entry clean-up is provided asneeded.Quarterly trainings & updates are provided for users. The CoC isexpanding the use of volunteers,VISTA workers & student interns to assist indata entry.The new HPRP funding adds several users, creates data sharing betweenagencies & 2-1-1 to provide a single point of entry for individuals & familiesneeding homeless & homeless prevention assistance.Many agencies came on board with SP when LINK was able to cover all HMIScosts. As the number of projects, licenses & training needs grow, staffing &resources are being stretched. As SP becomes more robust & provides quality,up-to-date, accurate unduplicated information regarding homeless & nearhomeless needs,other community funders are investigating potential funding forHMIS.


Exhibit 1 2009 11/18/2009

2B. Homeless Management Information System (HMIS) LeadOrganization

Enter the name and contact information for the HMIS Lead Agency. This isthe organization responsible for implementing the HMIS within a CoC.There may only be one HMIS Lead Agency per CoC.

Organization Name Municipality of Anchorage, Department of Healthand Human Services

Street Address 1 825 L Street

Street Address 2 Suite 200

City Anchorage

State Alaska

Zip CodeFormat: xxxxx or xxxxx-xxxx

99501

Organization Type State or Local Government

If "Other" please specify

Is this organization the HMIS Lead Agency inmore than one CoC?

Yes


Exhibit 1 2009 11/18/2009

2C. Homeless Management Information System (HMIS)Contact Person

Enter the name and contact information for the primary contact person atthe HMIS Lead Agency.

Prefix: Ms.

First Name Sandra

Middle Name/Initial M.

Last Name Olibrice

Suffix

Telephone Number:(Format: 123-456-7890)

907-343-6592

Extension

Fax Number:(Format: 123-456-7890)

907-343-4805

E-mail Address: [email protected]

Confirm E-mail Address: [email protected]


Exhibit 1 2009 11/18/2009

2D. Homeless Management Information System (HMIS) BedCoverage

Instructions:HMIS bed coverage measures the level of participation in a CoC¿s HMIS. It is calculated bydividing the total number of year-round non-DV HMIS-participating beds available in the CoC bythe total number of year-round non-DV beds available in the CoC. Participation in HMIS isdefined as collection and reporting of client level data either through direct data entry into theHMIS or into an analytical database that includes HMIS data at least annually.

HMIS bed coverage is calculated by dividing the total number of year-round non-DV HMIS-participating beds in each housing type by the total number of non-DV beds available in eachprogram type. For example, the bed coverage rate for Emergency Shelters (ES) is equal to thetotal number of year-round, non-DV HMIS-participating ES beds divided by the total number ofnon-DV ES beds available in the CoC. CoCs can review or assess HMIS bed coverage bycalculating their rate monthly, quarterly, semiannually, annually, or never. CoCs are consideredto have low bed coverage rates if they only have a rate of 0-64% among any one of the housingtypes. CoCs that have a housing type with a low bed coverage rate should describe the CoCsplan to increase bed coverage in the next 12-months in the space provided.

The 2005 Violence Against Women Act (VAWA) Reauthorization bill restricts domestic violenceprovider participation in HMIS unless and until HUD completes a public notice and commentprocess. Until the notice and comment process is completed, HUD does not require nor expectdomestic violence providers to participate in HMIS. HMIS bed coverage rates are calculatedexcluding domestic violence provider beds from the universe of potential beds.

Indicate the HMIS bed coverage rate (%) for each housing type within theCoC. If a particular housing type does not exist anywhere within the CoC,select "Housing type does not exist in CoC" from the drop-down menu.

* Emergency Shelter (ES) Beds 76-85%

* Safe Haven (SH) Beds No beds in CoC

* Transitional Housing (TH) Beds 76-85%

* Permanent Housing (PH) Beds 76-85%

How often does the CoC review or assess itsHMIS bed coverage?

Semi-annually

If bed coverage is 0-64%, describe the CoC's plan to increase thispercentage during the next 12 months:


Exhibit 1 2009 11/18/2009

2E. Homeless Management Information System (HMIS) DataQuality

Instructions:Enter the percentage of missing or unknown records AND the percentage of records where thevalue is "refused" or unknown ("don't know") for each Universal Data Element listed below.Universal Data Elements are information fields that HUD requires all homeless service providersparticipating in a local HMIS to collect on all homeless clients seeking housing and/or services.They include personal identifying information as well as information on a client's demographiccharacteristics and recent residential history. The elements target data that are essential to theadministration of local homeless assistance programs as well as obtaining an accurate picture ofthe extent, characteristics and the patterns of service use of the local homeless population.

Where the collection of Social Security Numbers is not authorized by law, failure to collect thisdata element will not competitively disadvantage an application. Additionally, in lieu of the actualSSN, the response categories of "Don't Know" and "Refused" are considered valid responsecategories, per the HMIS Data and Technical Standards.

For additional instructions, refer to the detailed instructions available on the left menu bar.

Indicate the percentage of unduplicated client records with null or missingvalues on a day during the last ten days of January 2009.

Universal Data Element Records withno values (%)

Records where value isrefused or unknown (%)

* Social Security Number 0% 15%

* Date of Birth 1% 0%

* Ethnicity 2% 0%

* Race 1% 0%

* Gender 1% 0%

* Veteran Status 8% 8%

* Disabling Condition 8% 11%

* Residence Prior to Program Entry 11% 7%

* Zip Code of Last Permanent Address 11% 21%

* Name 0% 0%

Instructions:The Annual Homeless Assessment Report (AHAR) is a national report to Congress on the extentand nature of homelessness in America. The AHAR uses data from Homeless ManagementInformation Systems (HMIS) to estimate the number and characteristics of people who usehomeless residential services and their patterns of service use. The data collection period forAHAR 4 began on October 1, 2007 and ended on September 30, 2008. Communities musthave had a minimum bed coverage rate of 65 percent throughout the entire reporting period intwo or more reporting categories¿i.e., emergency shelters for individuals (ES-IND), emergencyshelters for families (ES-FAM), transitional housing for individuals (TH-IND), and transitionalhousing for families (TH-FAM)¿to be eligible to participate in AHAR 4.


Exhibit 1 2009 11/18/2009

Did the CoC or subset of CoC participate inAHAR 4?

Yes

Did the CoC or subset of CoC participate inAHAR 5?

Yes

How frequently does the CoC review thequality of client level data?

Monthly

How frequently does the CoC review thequality of program level data?

Monthly

Describe the process, extent of assistance, and tools used to improvedata quality for agencies participating in the HMIS (limit 750 characters):

A client level Data Quality Report was created containing all of the UniversalData Elements and the names of users who entered the data. The fields withmissing data are highlighted in yellow, and the exit date is highlighted in greenwhen empty. These reports are periodically (monthly to largest agencies)delivered to, and reviewed with the program directors and users to assist themin correcting missing data. The reports are also used to verify the accuraterecording of client entry and exit dates. LINK staff provides one-on-onetechnical assistance to users for data entry and clean-up as needed. Users aretrained on running canned reports in SP such as the APR and AHAR. Agenciesare encouraged to run monthly/quarterly reports.

Describe the existing policies and procedures used to ensure that validprogram entry and exit dates are recorded in the HMIS (limit 750characters):

HMIS partners have been using the Data Quality Report to verify entry & exitdates. LINK has created a Monthly Entry/Exit Report to focus on the subject ofaccurate recording of the entry & exit dates. This report lists those clients thatentered or exited the program during the month and computes a length of stayfor each client. The report highlights entry dates that are over 14 days prior tothat data entry date. The report also highlights exit dates when the length ofstay exceeds the program¿s standard maximum length of stay. This report ismuch simpler than the Data Quality Report, making verification of entries & exitseasier. Programs are encouraged to do random sample checks of paper vs.computer on a regular monthly basis.


Exhibit 1 2009 11/18/2009

2F. Homeless Management Information System (HMIS) DataUsage

Instructions:HMIS can be used for a variety of activities. These include, but are not limited to:- Data integration/data warehousing to generate unduplicated counts¿Involves assembling HMISdata from multiple data collection systems into a single system in order to de-duplicate clientrecords.- Use of HMIS for point-in-time count of sheltered persons- Use of HMIS for point-in-time count of unsheltered persons- Use of HMIS for performance measurement¿Using HMIS to evaluate program or system-levelperformance, focusing on client-level outcomes, or measurable changes in the well-being ofhomeless clients.- Use of HMIS for program management¿Using HMIS data for grant administration, reporting,staff supervision, or to manage other program activities.- Integration of HMIS data with mainstream system¿Merging HMIS data with data from othermainstream systems, such as welfare, foster care, educational, or correctional systems.

Indicate the frequency in which each of the following activities iscompleted:

Data integration/data warehousing togenerate unduplicated counts:

Never

Use of HMIS for point-in-time count ofsheltered persons:

Annually

Use of HMIS for point-in-time count ofunsheltered persons:

Annually

Use of HMIS for performance assessment: Quarterly

Use of HMIS for program management: Quarterly

Integration of HMIS data with mainstreamsystem:

Never


Exhibit 1 2009 11/18/2009

2G. Homeless Management Information System (HMIS) Dataand Technical Standards

Instructions:For each item, indicate whether the activity is completed monthly, quarterly (once each quarter),semiannually (two times per year), annually (every year), or never.- Unique user name and password: CoC assesses that system user name and passwordprotocols are followed and meet HMIS technical standards.- Secure location for equipment: CoC manages physical access to systems with access to HMISdata in compliance with HMIS technical standards.- Locking screen savers: CoC makes HMIS workstations and HMIS software automatically turnon password-protected screen savers when a workstation is temporarily not in use.- Virus protection with auto update: CoC protects HMIS systems from viruses by using virusprotection software that regularly updates virus definitions from the software vendor.- Individual or network firewalls: CoC protects systems from malicious intrusion behind a securefirewall.- Restrictions on access to HMIS via public forums: CoC allows secure connections to HMISdata only through PKI certificate or IP filtering as defined in the HMIS technical standards.- Compliance with HMIS Policy and Procedures manual: CoC ensures HMIS users are incompliance with community-defined policies and protocols for HMIS use.- Validation of off-site storage of HMIS data: CoC validates that off-site storage of HMIS data issecure.

Indicate the frequency in which the CoC or HMIS Lead completes acompliance assessment for each of the following HMIS privacy and

security standards:* Unique user name and password Monthly

* Secure location for equipment Monthly

* Locking screen savers Monthly

* Virus protection with auto update Monthly

* Individual or network firewalls Semi-annually

* Restrictions on access to HMIS via public forums Monthly

* Compliance with HMIS Policy and Procedures manual Quarterly

* Validation of off-site storage of HMIS data Semi-annually

How often does the CoC assess compliancewith HMIS Data and Technical Standards?

Quarterly

How often does the CoC aggregate data to acentral location (HMIS database or analytical

database)?

Monthly

Does the CoC have an HMIS Policy andProcedures manual?

Yes

If 'Yes' indicate date of last review or updateby CoC:

09/08/2009

If 'No' indicate when development of manual will be completed (mm/dd/yyyy):


Exhibit 1 2009 11/18/2009

2H. Homeless Management Information System (HMIS)Training

Instructions:An important component of a functioning HMIS is providing comprehensive training to homelessassistance providers that are participating in the HMIS. In the section below, indicate thefrequency in which the CoC and/or HMIS Lead Agency offers each of the following trainingactivities:- Privacy/Ethics training: Training to homeless assistance program staff on establishedcommunity protocols for ethical collection of client data and privacy protections required tomanage clients¿ PPI (protected personal information).- Data Security training: Training to homeless assistance program staff on establishedcommunity protocols for user authentication, virus protection, firewall security, disasterprotection, and controlled access to HMIS.- Using HMIS data locally: Training on use of HMIS data to understand the local extent andscope of homelessness.- Using HMIS data for assessing program performance: Training on use of HMIS tosystematically evaluate the efforts programs are making to address homelessness.- Basic computer skills training: Training on computer foundation skills such as mouse andkeyboard functions, web searching, document saving, and printing.- HMIS software training: Training on use and functionality of HMIS software including addingnew clients, updating client data, running reports, and managing client cases.

Indicate the frequency in which the CoC or HMIS Lead Agency offers eachof the following training activities:

Privacy/Ethics training Annually

Data Security training Semi-annually

Data Quality training Semi-annually

Using HMIS data locally Monthly

Using HMIS data for assessingprogram performance

Annually

Basic computer skills training Never

HMIS software training Monthly


Exhibit 1 2009 11/18/2009

2I. Continuum of Care (CoC) Point-in-Time HomelessPopulation

Instructions:This section must be completed using statistically reliable, unduplicated counts or estimates ofhomeless persons in sheltered and unsheltered locations on a single night. Because 2009 wasa required point-in-time count year, CoCs were required to conduct a one day, point-in-timecount during the last 10 days of January--January 22nd to 31st. Although point-in-time countsare only required every other year, HUD requests that CoCs conduct a count annually ifresources allow. Data entered in this chart must reflect a point-in-time count that took placeduring the last 10 days of January 2009, unless a waiver was received by HUD.

Additional instructions on conducting the point-in-time count can be found in the detailedinstructions, located on the left hand menu.

Indicate the date of the most recent point-in-time count (mm/dd/yyyy):

01/27/2009

For each homeless population category, the number of households mustbe less than or equal to the number of persons.

Households with Dependent Children

Sheltered Unsheltered Total

Emergency Transitional

Number of Households 61 63 9 133

Number of Persons (adultsand children)

215 206 25 446

Households without Dependent Children



Number of Households 423 266 132 821

Number of Persons (adultsand unaccompanied youth)

423 266 132 821

All Households/ All Persons



Total Households 484 329 141 954

Total Persons 638 472 157 1,267


Exhibit 1 2009 11/18/2009

2J. Continuum of Care (CoC) Point-in-Time HomelessSubpopulations

Instructions:Enter the number of sheltered and unsheltered adults who belong in each subpopulationcategory. As in the Homeless Populations chart, this chart must be completed using statisticallyreliable and unduplicated counts or estimates of homeless persons based on the point-in-timecount conducted during the last ten days of January 2009. Only adults should be included in thecounts for this chart, except for the Unaccompanied Youth (those under age 18) category.Subpopulation data is required for sheltered persons and optional for unsheltered persons, withthe exception of Chronically Homeless.


* Chronically Homeless (Federaldefinition)

152 46 198

* Severely Mentally Ill 199 22 221

* Chronic Substance Abuse 300 52 352

* Veterans 169 25 194

* Persons with HIV/AIDS 8 4 12

* Victims of Domestic Violence 94 7 101

* Unaccompanied Youth (under18)

9 0 9


Exhibit 1 2009 11/18/2009

2K. Continuum of Care (CoC) Sheltered Homeless Population& Subpopulation: Point-In-Time (PIT) Count

Instructions:CoCs are only required to conduct a one-day point-in-time count every two years (biennially)however, HUD strongly encourages CoCs to conduct an annual point-in-time count, if resourcesallow. Below, select the time period that corresponds with how frequently the CoC plans toconduct a point-in-time count:- biennially (every other year);- annually (every year);- semi-annually (twice a year); or- quarterly (once each quarter). CoCs will separately calculate and enter the percentage of emergency shelter and transitionalhousing providers that provided data for the Homeless Population and Subpopulation charts.For example, if 9 out of 12 transitional housing programs provided point-in-time data, enter 75%.If all providers for a program type contributed data, enter 100%.

How frequently does the CoC conduct apoint-in-time count?

Annually

Enter the date in which the CoC plans toconduct its next point-in-time count:

(mm/dd/yyyy)

01/27/2009

Indicate the percentage of homeless service providers supplyingpopulation and subpopulation data that was collected via survey,interview, and/or HMIS.

Emergency shelter providers: 100%

Transitional housing providers: 100%


Exhibit 1 2009 11/18/2009

2L. Continuum of Care (CoC) Sheltered Homeless Populationand Subpopulation: Methods

Instructions:CoCs may use one or more methods to count sheltered homeless persons. Indicate themethod(s) used to gather and calculate population data on sheltered homeless persons. Checkall applicable methods: - Survey Providers¿Providers counted the total number of clients residing in each program onthe night designated as the point-in-time count.- HMIS¿The CoC used HMIS to complete the point-in-time sheltered count.- Extrapolation¿The CoC used extrapolation techniques to estimate the number andcharacteristics of sheltered homeless persons from data gathered at emergency shelters andtransitional housing programs. CoCs that use extrapolation techniques are strongly encourage touse the HUD General Extrapolation worksheet.

Indicate the method(s) used to count sheltered homeless persons duringthe last point-in-time count: (Select all that apply):

Survey Providers: X

HMIS: X

Extrapolation:

Other: X

If Other, specify:

A single day during the last week in January (1/27/2009) was selected toconduct the homeless PIT count through Housing Inventory Surveys (HIS),noted above, and Project Homeless Connect (PHC), a semi-annual, one-dayevent to provide housing, services, and hospitality in a convenient one-stopmodel directly to people experiencing homelessness in Anchorage. PHC is acollaborative effort among service providers, government agencies and thegeneral community to move from simply managing homelessness toward reallyending it. PHC has been a very effective means of gathering more accurate PITcount figures, particularly for unsheltered homeless, but also as a cross-checkagainst HIS for sheltered homeless.

HIS are distributed and collected by the Alaska Housing Finance Corporationand include information on the total number of year-round beds in aproject/property on 1/27/2009, how many were occupied by adults orunaccompanied minors, how many were occupied by adults with children, andhow many were occupied by children 0-17 years in families. The respondentsare asked how many of the bed occupants met the federal definition of chronichomeless and/or disabled. Providers who did not provide data by this methodwere called directly and provided 1/27/2009 PIT count data to the CoC.

Describe how the data on the sheltered homeless population, as reportedon 2I, was collected and the sheltered count produced (limit 1500characters):


Exhibit 1 2009 11/18/2009

PIT data was collected on 1/27/2009 through Housing Inventory Surveys (HIS)of emergency shelter, transitional housing, and permanent housing providers,and through the local soup kitchen. Providers who did not provide data throughthe HIS were called directly and provided PIT count data to the CoC.Community volunteers also collected data at intake during Project HomelessConnect. Data from these sources was collated and analyzed by AHFC anddistilled into a PIT count showing ES, TH and sheltered homeless in familieswith children and homeless in families without children. All data was enteredinto the HMIS system and crosschecked to ensure de-duplication.

Comparing the 2009 point-in-time count to the previous point-in-timecount (2008 or 2007), describe any factors that may have resulted in anincrease, decline, or no change in the sheltered population count (limit1500 characters):

Both sheltered persons in households WITH children and sheltered persons inhouseholds WITHOUT children increased in 2009 due in large part to theeconomic recession and also to a more comprehensive PIT count. The overallincrease of sheltered homeless from 921 in 2008 to 1,110 in 2009 represents a29% increase in persons in households WITH children (96 persons) and anearly 16% increase in persons in households WITHOUT children (93 persons).The count of persons in households WITH children experienced an increasebecause: 1) there were 40 additional emergency shelter beds for families; 2)there was greater community outreach to this population; 3) offering ProjectHomeless Connect (PHC), a one-stop shop event, twice a year betteraccommodates the busy schedule of a family; 4) PHC occurred the same dayas the PIT count, so that more families were captured in the count; and 5) THfamily beds were added to the housing stock, increasing the sheltered count.Persons in families WITHOUT children increased because: 1) coldtemperatures brought more individuals into ES on the PIT count date; and 2) THbeds for individuals were added to the housing stock.


Exhibit 1 2009 11/18/2009

2M. Continuum of Care (CoC) Sheltered Homeless Populationand Subpopulation Data

Instructions:Check all methods used by the CoC to produce the sheltered subpopulations data reported inthe subpopulation table.- HMIS: The CoC used HMIS to gather subpopulation information on sheltered homelesspersons without extrapolating for any missing data.- HMIS data plus extrapolation: The CoC used HMIS data and extrapolation techniques toestimate the number and subpopulation characteristics of sheltered homeless persons in theCoC. Extrapolation techniques accounted for missing HMIS data and the CoC completedHUD¿s Extrapolation Tool.- Sample of PIT interviews plus extrapolation: The CoC conducted interviews with a random orstratified sample of sheltered homeless adults and unaccompanied youth to gathersubpopulation information. The results from the interviews were extrapolated to the entiresheltered homeless population to provide statistically reliable subpopulation estimates for allsheltered persons. CoCs that made this selection are encourage to used the applicable HUDSample Strategy tool.- Interviews: The CoC conducted interviews with every homeless person staying in anemergency shelter or transitional housing program on the night designated for the point-in-timecount.- Non-HMIS client level information: Providers used individual client records (e.g., casemanagement files) to provide the CoC with subpopulation data for each adult andunaccompanied youth living in a sheltered program on the night designated for the point-in-timecount.

Additional instructions on this section can be found in the detailed instructions, located on theleft hand menu. Also, for more information about any of the techniques listed above, see: ¿AGuide for Counting Sheltered Homeless People¿ athttp://www.hudhre.info/documents/counting_sheltered.pdf.

Indicate the method(s) used to gather and calculate subpopulation data onsheltered homeless persons(select all that apply):

HMIS X

HMIS plus extrapolation:

Sample of PIT interviews plus extrapolation:

Sample strategy:

Provider expertise: X

Non-HMIS client level information:

None:

Other:

If Other, specify:

Describe how data on sheltered subpopulations, as reported on 2J, wascollected and the subpopulation data produced (limit 1500 characters):


Exhibit 1 2009 11/18/2009

Community volunteers collected data at intake during Project HomelessConnect (PHC). Data was also collected through Housing Inventory Surveys(HIS) administered by Alaska Housing Finance Corporation (AHFC) ofemergency shelter, TH and PSH providers, and other homeless serviceproviders, such as the local soup kitchen. Data from both of these sources wascollated and analyzed by AHFC and distilled into PIT figures for homelesspopulations and subpopulations. Providers who did not provide data through theHIS were called directly and provided population and subpopulation data to theCoC. In addition, data was reviewed and confirmed by CoC Subcommitteemembership. PHC enumerator training and AHFC guidance on the importanceof accurate information in completing the HIS, particularly whether the individualmet the federal definition of chronically homeless and/or disabled and ensuringthey had not been interviewed elsewhere on that day, yielded more accuratepopulation and subpopulation counts.

Comparing the 2009 point-in-time count to the previous point-in-timecount (2008 or 2007), describe any factors that may have resulted in anincrease, decline, or no change in the sheltered subpopulations data.Response should address changes in all sheltered subpopulation data(limit 1500 characters):

The number of chronically homeless fell in 2009 by 36% from 239 to 152. Thisis notable success as a result in the Anchorage CoC's efforts to house CH.Severely mentally ill grew from 154 to 199; chronic substance abuse grew from261 to 300; veterans grew from 144 to 169; and persons with HIV/AIDS grewfrom 5 to 8. The growth in these subpopulations indicates that the more difficult-to-serve constitute the largest segment of growing homeless populations andthose in TH that are taking longer to move to PH. Victims of DV fell from 144 to94, which can only be explained by the time of year the PIT was taken, as thispopulation has increased in the months since the PIT, primarily due to stressorsassociated with the economic downturn. Unaccompanied youth grew from 5 to9 due to both children aging out of foster care and finding themselves in ahomeless situation, as well as Alaska's Bring the Children Home effort to returnyouth to Alaska after they leave out-of-state treatment, some without housing inplace upon their return.

Also of note with regard to the year-to-year fluctuation in subpopulation data, forboth sheltered and unsheltered homeless, is the fact that Anchorage has ahighly transient population (approximately 20% of the population annually) andthe fact that providers are becoming much more accurate in identifyingsubpopulation status for their clients.


Exhibit 1 2009 11/18/2009

2N. Continuum of Care (CoC) Sheltered Homeless Populationand Subpopulation: Data Quality

Instructions:CoCs often undertake a variety of steps to improve the quality of the sheltered population andsubpopulation data. These include, but are not limited to:- Instructions: The CoC provided written instructions to providers to explain protocol forcompleting the sheltered PIT count.- Training: The CoC trained providers on the protocol and data collection forms used to completethe sheltered PIT count.- Remind/Follow-up: The CoC reminded providers about the count and followed up withproviders to ensure the maximum possible response rate from all programs.- HMIS: The CoC used HMIS to verify data collected from providers for the sheltered count.- Non-HMIS De-duplication techniques: The CoC used strategies to ensure that each shelteredand unsheltered homeless person was not counted more than once during the point in timecount. The non-HMIS de-duplication techniques must be explained in the box below.

CoCs that select "Non-HMIS de-duplication techniques" must describe the techniques used.De-duplication is the process by which information on the same homeless clients within aprogram or across several programs is combined into unique records.

Indicate the steps used by the CoC to ensure the data quality of thesheltered persons count:(select all that apply)

Instructions: X

Training: X

Remind/Follow-up X

HMIS: X

Non-HMIS de-duplication techniques:

None:

Other:

If Other, specify:

Describe the non-HMIS de-duplication techniques, if selected (limit 1000characters):


Exhibit 1 2009 11/18/2009

2O. Continuum of Care (CoC) Unsheltered HomelessPopulation and Subpopulation: Methods

Instructions:CoCs can use a number of methodologies to count unsheltered homeless persons. Theseinclude, but are not limited to:- Public places count: The CoC conducted a point-in-time count based on observation ofunsheltered homeless persons, but without interviews.- Public places count with interviews: The CoC conducted a point-in-time count and eitherinterviewed all unsheltered homeless persons encountered during the public places count or asample of these individuals.- Service-based count: The CoC interviewed people using non-shelter services, such as soupkitchens and drop-in centers, screened for homelessness, and counted those that self-identifiedas unsheltered homeless persons. In order to obtain an unduplicated count, every personinterviewed in a service-based count must be asked where they were sleeping on the night ofthe last point-in-time count.- HMIS: The CoC used HMIS in some way to collect, analyze, or report data on unshelteredhomeless persons. For example, the CoC entered respondent information into HMIS in an effortto check personal identifying information to de-duplicate and ensure persons were not countedtwice.

For more information on any of these methods, see¿A Guide to Counting Unsheltered Homeless People¿ at:http://www.hudhre.info/documents/counting_unsheltered.pdf.

Indicate the method(s) used to count unsheltered homeless persons:(select all that apply)

Public places count:

Public places count with interviews: X

Service-based count: X

HMIS:

Other: X

If Other, specify:

Three primary PIT count methods were utilized: 1) direct outreach; 2) event-based; and 3) provider surveys. Community outreach workers went directly intothe community to locate unsheltered persons, specifically individuals camped inthe woods. Direct outreach occurred for several days before and after the PITcount date to ensure count accuracy. Project Homeless Connect (PHC), a one-stop shop event, was held on the date of Anchorage CoC's PIT count, withoutreach prior to the event occurring at food pantries, during communityoutreach activities, and at specific locations where the targeted populationscongregate. Transportation was provided to PHC and individuals receivedservices while attending the event. The Alaska Housing Finance Corporation(AHFC) administered a provider survey to collect PIT population andsubpopulation count data on January 27, 2009. To eliminate duplication, datacollected from direct outreach and at PHC was crosschecked with the AHFCprovider surveys. Data from these three sources was entered into the HMISsystem to further ensure de-duplication. This yielded the final count forunsheltered homeless population and subpopulation.


Exhibit 1 2009 11/18/2009

2P. Continuum of Care (CoC) Unsheltered HomelessPopulation and Subpopulation - Level of Coverage

Instructions:Depending on a number of factors, the level of coverage for a count of unsheltered persons mayvary from place to place. Below, indicate which level of coverage best applies to the count ofunsheltered homeless persons in the CoC.

¿ Complete coverage means that every part of a specified geography, such as an entire city ora downtown area, every street is canvassed by enumerators looking for homeless people andcounting anyone who is found. ¿ Known locations means counting in areas where unsheltered homeless people are known tocongregate or live. ¿ A combined approach merges complete coverage with known locations by counting everyblock in a portion of the jurisdiction (e.g. central city) AND conducting counts in other areas ofthe jurisdiction where unsheltered persons are known to live or congregate.

Indicate the level of coverage of unshelteredhomeless persons in the point-in-time count:

Known Locations

If Other, specify:

Level of coverage was optimized by using three methods of data gathering andby outreach to unsheltered homeless. Several days before Project HomelessConnect (PHC), the unsheltered homeless were targeted to come to the event,with outreach workers visiting known locations, including camps, and providingoutreach cards that acted as a free bus pass to the event. Throughout the dayof PHC, outreach teams identified and transported homeless individuals toPHC. In addition, formerly homeless enumerators conducted camp surveys onthe PIT date to secure information from unsheltered homeless persons who didnot attend PHC. Provider surveys administered by Alaska Housing FinanceCorporation provided additional data on unsheltered homeless. All enumeratorswere trained to ask whether an individual had been previously interviewed onthe date of the PIT count to ensure there was not duplication.


Exhibit 1 2009 11/18/2009

2Q. Continuum of Care (CoC) Unsheltered HomelessPopulation and Subpopulation - Data Quality

Instructions:CoCs may undertake one or more methods to improve data quality of the unsheltered populationand subpopulation data, as reported on 2I and 2J, respectively. Check all steps that the CoC hastaken to ensure data quality:- Training: The CoC conducted trainings(s) for point-in-time enumerators or CoC staff.- HMIS: The CoC used HMIS to check for duplicate entries or for some other purpose.- De-duplication techniques: The CoC used strategies to ensure that each unsheltered homelessperson was not counted more than once during the point-in-time count.

All CoCs should have a strategy for reducing the occurrence of counting persons more thanonce during a point-in-time count, also known as de-duplication. De-duplication techniquesshould always be implemented when the point-in-time count extends beyond one night or takesplace during the day at service locations used by homeless people that may or may not useshelters.

For more information on de-duplication and other techniques used to improve data quality, see¿A Guide for Counting Unsheltered Homeless People¿ at:www.hudhre.info/documents/counting_unsheltered.pdf.

Indicate the steps used by the CoC to ensure the data quality of theunsheltered persons count.(select all that apply)

Training: X

HMIS: X

De-duplication techniques: X

Other:

If Other, specify:

Describe the techniques used by the CoC to reduce duplication, otherwiseknown as de-duplication (limit 1500 characters):


Exhibit 1 2009 11/18/2009

The final count for unsheltered homeless employed two primary techniques toreduce duplication: 1) enumerator training and 2) running all data throughHMIS.

1)Enumerator Training. Training is provided for enumerators at ProjectHomeless Connect (held on January 27, 2009, the date of the PIT count), campsurveys conducted by formerly homeless enumerators, and Alaska HousingFinance Corporation-administered provider surveys. Training includes theimportance of determining if the homeless person has already been interviewedon the day of the PIT count, as well as securing accurate subpopulation data.This training is intended to ensure that duplication of interviews is kept to aminimum.

2)Running All Data Through HMIS. Demographic information (name, DOB,SSN, and gender) is collected at the time of individual interviews on the PITcount date and all data is entered into the Anchorage CoC HMIS system to de-duplicate. Data sources include: a) interviews during public places count (localsoup kitchen, camp surveys conducted by formerly homeless enumerators); b)interviews with individuals who attend Project Homeless Connect; and c) forthose who did not sleep in a shelter and were not interviewed at ProjectHomeless Connect or by camp enumerators, provider surveys administered byAlaska Housing Finance Corporation.

Describe the CoCs efforts to reduce the number of unsheltered homelesshousehold with dependent children. Discussion should include the CoCsoutreach plan (limit 1500 characters):

Outreach to this population currently occurs (75%) through the AnchorageSchool District's Child in Transition program which, in addition to local foodpantries, churches, and family shelters, has a hotline (2-1-1) to the BeyondShelter Program (BSP), a community collaborative serving families unable tofind shelter. Rapid Re-Housing funding secured in 2008 and HPRP funding willenhance use of 2-1-1 to connect these households with needed shelter and/orservices; 2-1-1 information is posted at all 12 food bank locations. The CoC has& will continue to increase outreach efforts in the community about mobile casemanagement for families, specifically focusing on 2-1-1. BSP uses everyavailable outreach effort including 2-1-1, brochures, fact sheet, & the Internetand has a wide partnership network that includes the Anchorage HomelessCoalition, United Way partners, Alaska Women's Coalition, & Alaska Nativeorganizations. BSP works extensively with all of the homeless shelters servingfamilies with children, & with the city's largest (200 beds) privately-run THproject. BSP is exceeding all of the goals set by its partner agencies. RurALCAP's NSP-funded default avoidance education program was instituted to helpfamilies who are struggling to manage mortgages, rent, loans, credit card debt,and at risk of losing their home. Anchorage's Housing & NeighborhoodsTaskforce is focusing on changing zoning laws and creating incentives toincrease the number of affordable housing units.

Describe the CoCs efforts to identify and engage persons that routinelysleep on the streets or other places not meant for human habitation (limit1500 characters):


Exhibit 1 2009 11/18/2009

The CoC conducts monthly meetings of supportive service agency outreachstaff in order to improve outreach efforts, discuss innovative means of outreach,and compare methods to increase contacts. Staff of Homeward Bound visitscamps and other locations frequented by known chronic homeless severaltimes a week and does outreach at Consumer Web and a treatment & detoxfacility serving Native Alaskans. Covenant House Alaska conducts outreach toyouth 4 days per week & operates a drop in center. Crossover House, servingmentally ill individuals, has an office at Brother Francis Shelter & a masterslevel clinician conducts intakes into Anchorage Community Mental HealthServices (ACMHS). ACMHS staff stays with the client for stabilization &connection with resources, if needed. Providence Hospital Psych ER connectshomeless from the streets with primary services & has a 24-hour crisis hotline.AHI, a local PH provider, conducts weekly outreach at the local soup kitchen.Pathways to Sobriety does street outreach & at the city's sleep-off center, andin FY09 added a .5 FTE and a 1 FTE case manager. Information on BeyondShelter, serving homeless families with dependent children, is posted at all 12food bank locations to connect them with mobile case management & a 2-1-1hotline provides a contact from food pantries, churches, and family shelters.Winter temperatures routinely fall below 32 F, at which point Police bringhomeless individuals to shelters.

Comparing the 2009 point-in-time count to the previous point-in-timecount (2008 or 2007), describe any factors that may have resulted in anincrease, decline, or no change in the unsheltered population data (limit1500 characters):

Total unsheltered persons in 2009 increased 54% from 2008. The largestincrease was in persons in households WITH dependent children (25 in 2009 &3 in 2008) & there were 132 persons WITHOUT dependent children in 2009 and99 in 2008. Reasons for the increase are several. Alaska has a large militarypopulation, many of whom become Alaskan residents during their tour in orderto secure annual dividends distributed to each Alaskan. Providers note thatwhen these troops are discharged they often have no supports or money to buya plane ticket to return to their home community or to secure housing, leavingmany families unsheltered. There is also an increase in migration to Alaskabecause of hard economic times in the Lower 48 states. People have a "lastfrontier" mentality, thinking there is opportunity here that does not exist & oftenarrive without the supports to secure & sustain housing. People also come toAnchorage from rural areas of the state without the economic means to stayhoused; some may be institutionalized & released in Anchorage or are senthere because they have exhausted resources in other cities. With ES forfamilies at capacity & housing affordable to persons at


Exhibit 1 2009 11/18/2009

3A. Continuum of Care (CoC) Strategic Planning Objectives

Objective 1: Create new permanent housing beds for chronically homeless

individuals.

Instructions:Ending chronic homelessness is a HUD priority. CoCs can work towards accomplishing this bycreating new beds for the chronically homeless. Describe the CoCs short-term and long-termplan for creating new permanent housing beds for the chronically homeless. For additionalinstructions, refer to the detailed instructions available on the left menu bar.

In the next 12-months, what steps will the CoC take to create newpermanent housing beds for the chronically homeless (limit 1000characters)?

Anchorage's new mayor has established a Leadership Team with membershipfrom specific sectors (i.e. housing, mental health, substance abuse, zoning) toaddress chronic homeless public inebriates and added the staff position ofHomeless Coordinator to put focus on the situation of homelessness inAnchorage, including development of new PSH beds for chronically homeless(CH). Anchorage's new Housing & Neighborhoods Taskforce is focusing onchanging zoning laws and creating incentives for affordable housingdevelopment. The City will award $1.1 million in HOME for development of the32-unit Chelsea project (6 beds for CH). No contingency plan is needed due tothe HOME and other firm funding commitments for 6 additional CH beds.

Describe the CoC plan for creating new permanent housing beds for thechronically homeless over the next ten years (limit 1000 characters)?

CoC stakeholders collaborate through the Anchorage Coalition onHomelessness to achieve 10-Year Plan recommendations: 1) develop 500affordable housing units targeted at homeless; 2) a multi-year marketingcampaign to address NIMBY attitudes & stigma attached to CH; 3) build 2Housing First (HF) complexes (HOME funds created 8 units in 2009); 4)infrastructure & support for a coordinated HF approach, including housingassessment & resources training; 5) change admittance/eviction criteria inprograms (i.e. public housing & vouchers) to allow access by the hard-to-house& to link these subsidies with supportive case management & evictionprevention services to ensure successful tenancy; and 6) research newaffordable housing resources¿a Housing Trust Fund, Bed Tax contributions,and tax credits to hotels that house homeless families during the school year.TH providers are working with private PH owners to coordinate placement ofCH into their units.

How many permanent housing beds do youcurrently have in place for chronically

homeless persons?

27

How many permanent housing beds do youplan to create in the next 12-months?

33


Exhibit 1 2009 11/18/2009

How many permanent housing beds do youplan to create in the next 5-years?

58

How many permanent housing beds do youplan to create in the next 10-years?

83


Exhibit 1 2009 11/18/2009


Objective 2: Increase percentage of homeless persons staying in

permanent housing over 6 months to at least 77 percent.

Instructions:Increasing the self-sufficiency and stability of homeless participants is an important outcomemeasurement of HUD's homeless assistance programs. Describe the CoCs short-term andlong-term plan for increasing the percentage of homeless persons staying in permanent housingover 6 months to at least 77 percent. For additional instructions, refer to the detailed instructionsavailable on the left menu bar.

In the next 12-months, what steps will the CoC take to increase thepercentage of homeless persons remaining in permanent housing for atleast six months to at least 77 percent? If the CoC has already reachedthis threshold, describe how it will be exceeded or maintained (limit 1000characters)?

The CoC has achieved an 87% goal as a result of maintaining wraparoundsupportive services, specifically mobile case management. Members of theCoC maintain strong relationships with private landlords in order to preventevictions. Members of the CoC have expanded the number of housing unitsthey own in order to exert more control over evictions. Prevention dollars areused to sustain someone in housing, i.e. to pay rental shortages and/or utilities.No contingency plan is identified as the CoC has consistently exceeded theHUD goal and will continue current practices, specifically mobile casemanagement, to ensure success in PH.

Describe the CoC's long-term plan to increase the percentage of homelesspersons remaining in permanent housing for at least six months to atleast 77 percent? CoCs response should include how it will continue towork towards meeting and exceeding this objective (limit 1000characters).

The CoC has achieved 87%, but has a goal to continually increase this numberthrough growing emphasis on: employment skills for youth; increased access ofclients to mainstream programs; maintaining and increasing supportive servicesfunding by working with State DHHS; advocating for social services funding forbehavioral health and substance abuse and seeking out available funding suchas SAMHSA; utilizing a Housing First model (eliminating internal agencybarriers); working with housing developers to develop permanent housing opento harder-to-serve persons; expanding the number of Section 8 vouchersavailable; putting project-based vouchers into AHFC's Special Needs HousingGrant properties as a pilot and AHFC expanding project-based vouchers toother housing, such as Low Income Housing Tax Credit projects. The CoC willalso work with HUD to allow transfer of project-based subsidy to anotherproperty.

What percentage of homeless persons inpermanent housing have remained for at least

six months?

87


Exhibit 1 2009 11/18/2009

In 12-months, what percentage of homelesspersons in permanent housing will have

remained for at least six months?

87

In 5-years, what percentage of homelesspersons in permanent housing will have


88

In 10-years, what percentage of homelesspersons in permanent housing will have


89


Exhibit 1 2009 11/18/2009


Objective 3: Increase percentage of homeless persons moving from

transitional housing to permanent housing to at least 65 percent.

Instructions:The ultimate objective of homeless assistance is to achieve the outcome of helping homelessfamilies and individuals obtain permanent housing and self-sufficiency. Describe the CoC'sshort-term and long-term plan to increase the percentage of homeless persons moving fromtransitional housing to permanent housing to at least 65 percent. For additional instructions, referto the detailed instructions available on the left menu bar.

In the next 12-months, what steps will the CoC take to increase thepercentage of homeless persons moving from transitional housing topermanent housing to at least 65 percent? If the CoC has already reachedthis threshold, describe how it will be exceeded or maintained (limit 1000characters)?

The CoC achieved 77% excluding projects serving chronic public inebriates withan average 20-year addiction. This population often requires several TH staysbefore successfully moving to PH. The CoC will undertake strategic planning toincrease the success of residents moving from these projects into PH. A lack ofdetox beds has contributed to a greater number of TH residents notsuccessfully transitioning from TH to PH; 4 new detox beds are proposed.Increased rent & operating costs in PH properties result in difficulty finding units& there are no subsidies for renters. The CoC is working with Chelsea Inn (32new units) to place chronic public inebriates directly from TH into that propertywhile providing continued intensive supportive services. As a contingency, theCoC will have a quarterly review of progress toward this objective and, if it is notprogressing to the degree desired, the CoC Subcommittee will strategize toeliminate what does not work and examine other options.

Describe the CoC's long-term plan to increase the percentage of homelesspersons moving from transitional housing to permanent housing to atleast 65 percent? CoCs response should include how it will continue towork towards meeting and exceeding this objective (limit 1000characters).

Several efforts will be undertaken: securing supportive service funding forintensive case management for clients moving into PH; continued coordinationbetween TH and PH providers to ensure a workable transition from TH to PHand a good PH situation for the client; education to increase private landlordacceptance of TH clients; increasing housing stock and Section 8 voucheravailability so that appropriate housing is available; using both TH and PHleases so that units can be used as either TH or PH, as applicable, increasingthe success of residents in TH and preparing them to move into PH units withgreater assurance of longevity; and increase number of detox beds to helpclients address their addictions so they successfully graduate from TH into PH.

What percentage of homeless persons intransitional housing have moved to

permanent housing?

50


Exhibit 1 2009 11/18/2009

In 12-months, what percentage of homelesspersons in transitional housing will have

moved to permanent housing?

55

In 5-years, what percentage of homelesspersons in transitional housing will have


60

In 10-years, what percentage of homelesspersons in transitional housing will have


67


Exhibit 1 2009 11/18/2009


Objective 4: Increase percentage of persons employed at program exit to

at least 20 percent.

Instructions:Employment is a critical step for homeless persons to achieve greater self-sufficiency, whichrepresents an important outcome that is reflected both in participants' lives and the health of thecommunity. Describe the CoCs short-term and long-term plans for increasing the percentage ofpersons employed at program exit to at least 20 percent. For additional instructions, refer to thedetailed instructions available on the left menu bar.

In the next 12-months, what steps will the CoC take to increase thepercentage of persons employed at program exit to at least 20 percent? Ifthe CoC has already reached this threshold, describe how it will beexceeded or maintained (limit 1000 characters)?

The CoC exceeds the HUD goal of 20% with a 2009 level of 32%. The CoChopes to exceed 32% over the coming year through a growing emphasis onemployment skills for youth, continuing to connect homeless persons with jobsthrough its semi-annual Project Homeless Connect events, and through use ofprograms such as Job Ready and the Dept. of Vocational Rehabilitation. Nocontingency plan is identified as the CoC has consistently achieved well over20%; however, the efforts stated will be combined with increasing coordinationwith retail and hospitality employers for entry level positions.

Describe the CoC's long-term plan to increase the percentage of personsemployed at program exit to at least 20 percent. CoCs response shouldinclude how it will continue to work towards meeting and exceeding thisobjective (limit 1000 characters).

Anchorage CoC will continue its current efforts, including referral to Dept. ofVocational Rehab, case manager support in developing resumes, providingassistance with transportation and access to appropriate clothing for interviews,and relationships with the Job Ready program. In the future, the CoC will workto increase the availability of supported part-time employment for individualswho cannot work a full-time non-supported job. Potential employmentopportunities include housekeeping positions at hotel chains for individuals withthose job skills and retail positions at newly developed retail outlets (twoTargets, two Walgreens and a Kohls have opened in the last year).

What percentage of persons are employed atprogram exit?

32

In 12-months, what percentage of personswill be employed at program exit?

32

In 5-years, what percentage of persons will beemployed at program exit?

34

In 10-years, what percentage of persons willbe employed at program exit?

36


Exhibit 1 2009 11/18/2009


Objective 5: Decrease the number of homeless households with children.

Instructions:Ending homelessness among households with children is a HUD priority. CoCs can worktowards accomplishing this by creating beds and/or increasing supportive services for thispopulation. Describe the CoCs short-term and long-term plans for decreasing the number ofhomeless households with children. For additional instructions, refer to the detailed instructionsavailable on the left menu bar.

In the next 12-months, what steps will the CoC take to decrease thenumber of homeless households with children (limit 1000 characters)?

1) Increase use of 2-1-1 central referral system through outreach & providereducation; utilize HPRP funding to enhance the system. Case managementteam refers families to appropriate short- or medium-term services and shelter.2) Mobile case management connects families with needed services & preventshomelessness. 3) Prevention funds directed to homeless families. 4) NSP-funded default avoidance education helps persons maintain housing. 5)Strengthen outreach to identify people in need of prevention services & workwith utility company prevention funds (natural gas & electric). 6) There is astrong link between the Coalition on Homelessness, service providers, & theSchool District to address the needs of homeless children in families & helpthem secure housing. As a contingency plan, the CoC Subcommittee willconduct a quarterly review of progress toward this objective and, if it is notprogressing to the degree desired, examine barriers and determine otheroptions for success.

Describe the CoC's long-term plan to decrease the number of homelesshouseholds with children (limit 1000 characters)?

Support the work of the Anchorage Assembly Housing & NeighborhoodsTaskforce to institute zoning mechanisms to increase the availability ofaffordable housing to families; encourage mixed income housing development;concentrate municipal investment in urban infrastructure that promotes higherdensity housing while contributing to the development of a sustainableworkforce residing in Anchorage; adopt an inclusionary zoning requirement inareas identified as needing additional workforce housing (in close proximity tojobs and public transportation); establish a central homeless prevention fund;research new affordable housing resources: Housing Trust Fund, Bed Taxcontributions, & tax credits to hotels that house homeless families during theschool year; establish a local rental subsidy program; accomplish earlyidentification of families in need and supply prevention resources to maintainhousing; increase density of family housing through public housingredevelopment (Loussac Manor).

What is the current number of homelesshouseholds with children, as indicated on the

Homeless Populations section (2I)?

133


Exhibit 1 2009 11/18/2009

In 12-months, what will be the total number ofhomeless households with children?

110

In 5-years, what will be the total number ofhomeless households with children?

90

In 10-years, what will be the total number ofhomeless households with children?

65


Exhibit 1 2009 11/18/2009

3B. Continuum of Care (CoC) Discharge Planning

Instructions:The McKinney-Vento Act requires that State and local governments have policies and protocolsdeveloped to ensure that persons being discharged from a publicly- funded institution or systemof care are not discharged immediately into homelessness. To the maximum extent practicable,Continuums of Care should similarly have in place or be developing policies and protocols toensure that discharged persons are not released directly onto the streets or into CoC fundedhomeless assistance programs. In the space provided, provide information on thepolicies and/or protocols that the CoC either has in place or is developing for each system ofcare, to ensure that persons are not routinely discharged into homelessness (this includeshomeless shelters, the streets, or other homeless assistance housing programs). Responseshould address the following:

¿ What? Describe the policies that have been developed or are in the process of beingdeveloped. ¿ Where? Indicate where persons routinely go upon discharge from a publicly funded institutionor system of care. ¿ Who? Identify the stakeholders or collaborating agencies.

Failure to respond to each of these questions will be considered unresponsive.

For each of the systems of care identified below, describe any policiesand/or protocols that the CoC either has in place or is developing for eachsystem of care, to ensure that persons are not routinely discharged intohomelessness (this includes homeless shelters, the streets, or otherhomeless assistance housing programs) (limit 1500 characters).

Foster Care:

By statute (AS 47.18.300-390) "the Department [AK Health & Social Services]shall implement a foster care transition program to provide support andservices to individuals who reach or have reached the age of 16 or older whilein state foster care and have not reached age 21.In March 2003, Covenant House Alaska (CHA) and the State of Alaska Office ofChildren's Services (OCS) began Youth Aging out of Foster Care. In July 2003,CHA entered into sole source agreement with OCS to deliver services to youthaging out of foster care. During FY 2008, 60 youth participated, receiving lifeskills and educational guidance to assist them toward self-sufficiency.A Designated Independent Living Program case manager at the CHACommunity Service Center and the OCS Regional Independent LivingSpecialist work closely with each youth to create a Transition/Exit Plan thatincludes a housing plan. They are responsible for carrying out the policy thatchildren and youth in foster care are returned to their families or settings otherthan HUD McKinney-Vento funded beds, unless there is no other option. Inaddition, the CHA Independent Living Case Manager connects youth aging outof the foster care system to mainstream services such as educational andvocational opportunities, financial services, and mental health and substanceabuse services, which will ultimately help them stay housed.

Health Care:


Exhibit 1 2009 11/18/2009

There are no state or locally funded health care facilities from which dischargeoccurs. All hospitals in Anchorage are private with the exception of the federallyfunded, tribally owned and operated Alaska Native Medical Center, whichprovides services to eligible Alaska Natives and American Indians who live inAlaska. Anchorage CoC is continuing to work with these major hospitals todevelop formal discharge planning protocols.By statute (AS 47.24.010-900) whenever health care workers "have reasonablecause to believe that a vulnerable adult suffers from abandonment, exploitation,abuse, neglect, or self-neglect shall, not later than 24 hours after first havingcause for the belief," they must "report the belief to the department's centralinformation and referral service for vulnerable adults [AK Adult ProtectiveServices]." The Department has resources to facilitate placement in assistedliving situations, if appropriate, and/or to provide assistance with applications formainstream resources such as SSI, General Relief, Housing Choice Vouchers,etc.

Mental Health:

The State of Alaska, Alaska Psychiatric Institute (API) P&P COC 030-13delineates the procedure for discharge of patients (see attachment). There is aformal protocol between API and the state's largest community mental healthcenter (ACMHS) through the Bridge Home program as the primary facilitator ofre-entry for prisoners with mental illness. ACMHS and Bridge Home identifyhousing resources including rental subsidy and the services needs of patientsleaving API to ensure they are not released into homelessness, including thestreets, shelters or other HUD McKinney-Vento funded programs, unless noother option exists. ACMHS does intakes and has a clinical associate on-site atAPI for discharge planning. This formal protocol is understood and agreed to bythe Anchorage CoC and API.ACMHS entered into a Memorandum of Affiliation with API on May 5, 2005 forthe Anchorage catchment area. The major issues relating to discharge planninginclude the following provisions.ACMHS agrees to:*Prioritize discharges from API.*Assign a Discharge Planner to API to facilitate connectivity with ACMHSservices.*Accept Psychiatric Evaluations by credentialed API Medical Staff.API agrees to:*Obtain appropriate Releases of Information in order to exchange info w/ACMHS for discharge planning.*Provide assessment and treatment recommendations used to determinesuitability of referrals to ACMHS.*Participate in joint staffing of difficult cases

Corrections:


Exhibit 1 2009 11/18/2009

AK DOC Policy #818.01 states that "The Superintendent shall develop a pre-release program to facilitate the prisoners' release (into the community)." Thepolicy outlines a Pre-Release Assessment. Pre-release planning is optional forpersons incarcerated under 180 days. An MOU was signed between DOC andthe Social Security Administration in November 2004 to facilitate pre-releaseapplications for social security for eligible individuals being discharged from aDOC facility within 30 days.

Incarcerated youth are assigned a transitional services/re-entry worker 90 daysbefore release. A risk/needs assessment is used, along with case files and inputfrom treatment team members, to determine individualized goals and developan aftercare plan. Services may begin during incarceration, such asemployment off site, appointments to set up ongoing mental health services,vocational training, educational placement. For youth transitioning to outlyingcommunities, at least one air visit with a staff member may be necessary.

In 2006, DOC created a Mental Health Clinician II position to assist in planning& implementation of DOC Mental Health Re-entry Initiatives. ACMHS doesintakes at DOC facilities.DOC has an agreement with Four As for discharge planning for inmates withHIV/AIDS, including reinstating mainstream programs & securing housing. Atrelease, Four As provides transportation to housing and medical appointmentsand otherwise implements the service plan.


Exhibit 1 2009 11/18/2009

3C. Continuum of Care (CoC) Coordination

Instructions:A CoC should regularly assess the local homeless system and identify shortcomings and unmetneeds. One of the keys to improving a CoC is to use long-term strategic planning to establishspecific goals and then implement short-term/medium-term action steps. Because of thecomplexity of existing homeless systems and the need to coordinate multiple funding sources,there are often multiple long-term strategic planning groups. It is imperative for CoCs tocoordinate, as appropriate, with each of these existing strategic planning groups to meet thelocal CoC shortcomings and unmet needs.

New in 2009, CoCs are expected to describe the CoC's level of involvement and coordinationwith HUD's American Recovery and Reinvestment Act of 2009 programs, such as theHomelessness Prevention and Rapid Re-housing Program (HPRP), the CommunityDevelopment Block Grant-Recovery (CDBG-R), the Tax Credit Assistance Program and theNeighborhood Stabilization Program (NSP1 or NSP2). Finally, CoCs with jurisdictions that arereceiving funds through the HUD-VASH initiative should describe coordination with this programas well. CoCs that include no jurisdictions receiving funds from any one of these programs,should indicate such in the text box provided.

Does the Consolidated Plan for thejurisdiction(s) that make up the CoC includethe CoC strategic plan goals for addressing

homelessness?

Yes

If yes, list the goals in the CoC strategic planthat are included in the Consolidated Plan:

Educate the public about issues ofhomelessness.Engage in homeless prevention activities.Support case management services in order toassist people in obtaining or retaining permanenthousing.Assist in the development of a coordinated intakeand discharge system in Anchorage.Support existing shelter services and theexpansion of transitional housing services.

Describe how the CoC is participating in or coordinating with the localHomeless Prevention and Rapid re-housing Program (HPRP) initiative, asindicated in the substantial amendment to the Consolidated Plan 2008Action Plan (1500 character limit):


Exhibit 1 2009 11/18/2009

The HPRP Subcommittee created by the Anchorage Coalition onHomelessness (ACH) functions as a planning and workgroup for the design,implementation and operation of Anchorage's HPRP. The Subcommitteemembers are the Municipality of Anchorage and its 4 HPRPPartners/Subgrantees. The ACH proposal included many CoC agencies and allCoC agencies had an opportunity to collaborate on the proposal. The proposalmeets many of the CoC's 2009 application goals such as streamlining servicesspecifically to enhance service delivery to individuals and families with housingneeds. The HPRP design of services consists of a Single Point of Entry thatchannels callers to a Case Management Team to assess their needs andprovide appropriate short or medium term case management services andemergency shelter, if needed. This initial screening constitutes the beginning ofthe caller's HMIS record and will be shared with their subsequent serviceproviders to avoid duplication of effort. The mobile case management servicesprovide a "guide" to help households efficiently navigate mainstream systemsand advocate with the various providers such as Adult Public Assistance,Unemployment, Section 8, Medicare, and the VA. Clients receive life skillstraining in the areas of financial management and tenancy skills to enhancetheir ability to gain or maintain stable, permanent housing. All work of the HPRPSubcommittee is reported to the ACH and used in coordination and planning ofoverall CoC activities.

Describe how the CoC is participating in or coordinating with the localNeighborhood Stabilization Program (NSP) initiative, HUD VASH, and/orany HUD managed American Reinvestment and Recovery Act programs(2500 character limit)?


Exhibit 1 2009 11/18/2009

Anchorage CoC has worked collaboratively through its primary decision-makinggroup, the Anchorage Coalition on Homelessness, with entities that havesecured NSP and other ARRA funds: NeighborWorks® Anchorage (NWA),Rural Alaska Community Action Program, and Cook Inlet Housing Authority.Multiple meetings were held involving service providers, coordinated by theMunicipality, to discuss community needs, organizational capacity, and theprojects that best fit the requirements of the funding.

NWA, the 2009 CoC Bonus Project applicant, was awarded $2.3 million in NSPfunds it will use to acquire appropriate sites to redevelop into affordable,permanent, rental housing that will house low-to-moderate income householdsand individuals. NWA plans to develop at least 60 units of permanent housingon these sites over the next 5 years that will focus on special needs and hard-to-house populations, including homeless/formerly homeless. Redevelopmentfunds will be leveraged from other federal and state funding sources andthrough working with local partners that serve developmentally disabled,mentally ill, homeless, and other special needs populations. NWA is targetingpotential acquisitions in neighborhoods that are "areas of greatest need," perthe NSP guidelines. NWA is proposing a new Low-Income Housing Tax Creditmultifamily project that would house 50-55 low-income families that will beready for construction in 2013-14 on a site acquired with NSP funds. In 2009,NWA is applying for a Section 811 Capital Advance and a Section 202 CapitalAdvance. If funded, both projects will be located on sites acquired with NSPfunds, and be under construction by the end of 2010.

RurAL CAP, applicant for the CoC's Homeward Bound and Community Boundprojects serving chronically homeless, has received $1.2 million in funding forits 11th and Medfra project that will house 7 low-income individuals at up to50% of AMI and has launched an ARRA-funded default avoidance program tohelp Alaskans who are struggling to manage mortgages, rent, loans, credit carddebt, and at risk of losing their home.

CIHA has used its NSP funds for construction of rental housing for seniors, therehabilitation of rental housing for seniors, the acquisition of land for rentalhousing development, and for Mountain View neighborhood revitalization.CIHA's other ARRA funding was received through the NAHASDA program.ARRA funding was leveraged to create 75 new affordable units and 51 newjobs.


Exhibit 1 2009 11/18/2009

4A. Continuum of Care (CoC) 2008 Achievements

Instructions:For the five HUD national objectives in the 2009 CoC application, enter the 12-month numericachievements that you provided in Exhibit 1, Part 3A of the 2008 electronic CoC application.Enter this number in the first column, "Proposed 12-Month Achievement". Under "Actual 12-Month Achievement" enter the actual numeric achievement that your CoC attained within thepast 12 months that is directly related to the national objective. CoCs that did not submit anExhibit 1 application in 2008 should answer no to the question, "Did CoC submit an Exhibit 1application in 2008?"

Objective Proposed 12-MonthAchievement(number of beds or percentage)

Actual 12-Month Achievement(number of beds or percentage)

Create new permanent housingbeds for the chronically homeless.

131 Beds 27 Beds

Increase the percentage ofhomeless persons staying inpermanent housing over 6 monthsto at least 71.5%.

87 % 87 %

Increase the percentage ofhomeless persons moving fromtransitional housing to permanenthousing to at least 63.5%.

45 % 50 %

Increase percentage of homelesspersons employed at exit to at least19%

34 % 32 %

Decrease the number of homelesshouseholds with children.

78 Households 133 Households

Did CoC submit an Exhibit 1 application in2008?

Yes

For any of the HUD national objectives where the CoC did not meet theproposed 12-month achievement as indicated in 2008 Exhibit 1, provideexplanation for obstacles or other challenges that prevented the CoC frommeeting its goal:


Exhibit 1 2009 11/18/2009

Obj. 1: It is difficult to document whether an individual is CH and providers arefinancially unable to leave beds empty that can be legally filled by otherhomeless individuals. Therefore, the CoC critically assessed the number of CHbeds shown in the e-HIC to ensure it reflects only beds that comply with HUD'sdefinition for PSH designated or set-aside for CH (see 11/13/09 ESNAPSresponse). Beds known to house CH, but that have not memorialized thatintent, were removed. This strict approach to counting CH beds better guidescreation of beds to serve this subpopulation.Obj. 4: Layoffs in the private sector to protect bottom lines, closing of smallbusinesses unable to meet expenses, & a 30% drop in tourism that affectedseasonal employment at entry level positions were all contributors.Obj. 5: Recent national attention & the allure of annual dividends given to everyAlaskan resident brought a large influx of families with the hope of opportunity inthe "last frontier" that was not realized. Many of Alaska's large militarypopulation become residents in order to secure these annual dividends. Whendischarged they often have no money for air fare to their home community or tosecure housing. Foreclosures & evictions increased as housing costs rose &income remained static or dropped; families were unable to meet housing costs.An increase in foreclosures on landlords resulted in tenant evictions; a lack ofaffordable housing made many families homeless.


Exhibit 1 2009 11/18/2009

4B. Continuum of Care (CoC) Chronic Homeless Progress

Instructions:HUD must track each CoCs progress toward ending chronic homelessness. A chronicallyhomeless person is defined as an unaccompanied homeless individual with a disabling conditionwho has either been continuously homeless for a year or more OR has had at least fourepisodes of homelessness in the past three years. To be considered chronically homeless,persons must have been sleeping in a place not meant for human habitation (e.g., living on thestreets) and/or in an emergency shelter during that time. An episode is a separate, distinct, andsustained stay on the streets and/or in an emergency homeless shelter.

This section asks each CoC to track changes in the number of chronically homeless persons aswell the number of beds available for this population. For each year, indicate the totalunduplicated point-in-time count of the chronically homeless. For 2006 and 2007, this numbershould come from Chart K in that that year¿s Exhibit 1. The 2008 and 2009 data hasautomatically been pulled forward from the respective years 2I. Next, enter the total number ofexisting and new permanent housing beds, from all funding sources, that were/are readilyavailable and targeted to house the chronically homeless for each year listed.

CoCs must also identify the cost of new permanent housing beds for the chronically homeless.The information in this section can come from point-in-time data and the CoCs housinginventory.

Indicate the total number of chronically homeless persons and totalnumber of permanent housing beds designated for the chronically

homeless persons in the CoC for 2007, 2008, and 2009.Year Number of CH

PersonsNumber of PH beds

for the CH

2007 226 115

2008 224 121

2009 198 27

Indicate the number of new permanenthousing beds in place and made available for

occupancy for the chronically homelessbetween February 1, 2008 and January 31,

2009.

3 SPC beds

Identify the amount of funds from each funding source for thedevelopment and operations costs of the new permanent housing beds

designated for the chronically homeless, that were created betweenFebruary 1, 2008 and January 31, 2009.

Cost Type HUDMcKinney-

Vento

OtherFederal

State Local Private

Development

Operations $96,240 $96,240

Total $96,240 $0 $0 $0 $96,240


Exhibit 1 2009 11/18/2009

If the number of chronically homeless persons increased or if the numberof permanent beds designated for the chronically homeless decreased,please explain (limit 750 characters):

The number of CH beds decreased due to strict application of HUD's definitionper the 11/13/09 HUD ESNAPS response regarding PSH bed count that aprovider's intent should be memorialized, not simply known to occur (which canalso change from year-to-year). The CoC previously counted beds that areserving CH as CH beds, although providers have no legal requirement ormemorialized intent to serve this subpopulation. As a result, the number of CHbeds changes from year-to-year, causing fluctuation in the e-HIC & unclearguidance on meeting needs. This truer picture of the inventory of PSH & CHbeds will allow better calculation of Unmet Need & understanding of whathousing type should be developed to best serve the CoC's homelesspopulations.


Exhibit 1 2009 11/18/2009

4C. Continuum of Care (CoC) Housing Performance

Instructions:In this section, CoCs will provide information from the recently submitted APR for all projectswithin the CoC, not just those being renewed in 2009.

HUD will be assessing the percentage of all participants who remain in S+C or SHP permanenthousing (PH) for more than six months. SHP permanent housing projects include only thoseprojects designated as SH-PH. Safe Havens are not considered permanent housing. Completethe following table using data based on the most recently submitted APR for Question 12(a) and12(b) for all permanent housing projects within the CoC.

Does CoC have permanent housing projectsfor which an APR should have been

submitted?

Yes

Participants in Permanent Housing (PH)

a. Number of participants who exited permanent housing project(s) 56

b. Number of participants who did not leave the project(s) 165

c. Number of participants who exited after staying 6 months or longer 47

d. Number of participants who did not exit after staying 6 months or longer 145

e. Number of participants who did not exit and were enrolled for less than 6 months 27

TOTAL PH (%) 87

Instructions:HUD will be assessing the percentage of all transitonal housing (TH) participants who moved toa PH situation. TH projects only include those projects identified as SH-TH. Safe Havens arenot considered transitional housing. Complete the following table using data based on the mostrecently submitted APR for Question 14 for all transitional housing projects within the CoC.

Does CoC have any transitional housingprograms for which an APR should have been

submitted?

Yes

Participants in Transitional Housing (TH)

a. Number of participants who exited TH project(s), including unknown destination 209

b. Number of participants who moved to PH 104

TOTAL TH (%) 50


Exhibit 1 2009 11/18/2009

4D. Continuum of Care (CoC) Enrollment in MainstreamPrograms and Employment Information

Instructions:HUD will be assessing the percentage of clients in all of your existing projects who gainedaccess to mainstream services, especially those who gained employment. This includes all S+Crenewals and all SHP renewals, excluding HMIS projects. Complete the following charts basedon responses to APR Question 11 for all projects within the CoC.

Total Number of Exiting Adults: 265

Mainstream Program Number ofExiting Adults

Exit Percentage(Auto-calculated)

SSI 51 19 %

SSDI 42 16 %

Social Security 1 0 %

General Public Assistance 61 23 %

TANF 20 8 %

SCHIP 14 5 %

Veterans Benefits 0 0 %

Employment Income 84 32 %

Unemployment Benefits 3 1 %

Veterans Health Care 1 0 %

Medicaid 66 25 %

Food Stamps 129 49 %

Other (Please specify below) 126 48 %

Permanent Fund Dividend, NativeCorporation Dividend, WIC, day careassistance, disability insurance

No Financial Resources 22 8 %

The percentage values will be calculated by the system when you click the"save" button.

Does CoC have projects for which an APRshould have been submitted?

Yes


Exhibit 1 2009 11/18/2009

4E. Continuum of Care (CoC) Participation in Energy Star andSection 3 Employment Policy

Instructions:HUD promotes energy-efficient housing. All McKinney-Vento funded projects are encouraged topurchase and use Energy Star labeled products. For information on Energy Star initiative go to:http://www.energystar.gov

A "Section 3 business concern" is one in which: 51% or more of the owners are section 3residents of the area of service; or at least 30% of its permanent full-time employees arecurrently section 3 residents of the area of service, or within three years of their date of hire withthe business concern were section 3 residents; or evidence of a commitment to subcontractgreater than 25% of the dollar award of all subcontracts to businesses that meet thequalifications in the above categories is provided. The "Section 3 clause" can be found at 24CFR Part 135.

Has the CoC notified its members of theEnergy Star Initiative?

Yes

Are any projects within the CoC requestingfunds for housing rehabilitation or new

construction?

Yes


Exhibit 1 2009 11/18/2009

4E. Section 3 Employment Policy Detail

Is the project requesting $200,000 or more?: No

If Yes to above question, click save to provide activities


Exhibit 1 2009 11/18/2009

4F. Continuum of Care (CoC) Enrollment and Participation inMainstream Programs

It is fundamental that each CoC systematically help homeless persons toidentify, apply for, and follow-up to receive benefits under SSI, SSDI,TANF, Medicaid, Food Stamps, SCHIP, WIA, and Veterans Health Care aswell as any other State or Local program that may be applicable.

Does the CoC systematically analyze itsprojects APRs in order to improve access to

mainstream programs?

Yes

If 'Yes', describe the process and the frequency that it occurs.

Anchorage CoC conducts an annual review of APRs to assess and improveaccess to mainstream programs within the entire CoC. In addition, the funderthat provides match for these projects, Alaska Housing Finance Corporation,conducts quarterly reviews of APR information. Each project within the CoCconducts a monthly quality assurance review of access to mainstreamprograms. The SOAR has been implemented in Anchorage CoC and CoCapplicants are now coming through the SOAR process.

Does the CoC have an active planningcommittee that meets at least 3 times per year

to improve CoC-wide participation inmainstream programs?

Yes

If "Yes", indicate all meeting dates in the past 12 months.

Because Anchorage is comparatively small in terms of population (261,450), theAnchorage Coalition on Homelessness serves as the base for planning andimplementation activities for the CoC, including ensuring CoC-wide participationin mainstream programs. The ACH conducts a minimum of three presentationsannually on mainstream programs in order to increase participation in thoseprograms. The ACH has also distributed a mainstream program participationassessment tool for use by members.

Does the CoC coordinate with the StateInteragency Council on Homelessness to

reduce or remove barriers to accessingmainstream services?

Yes

Does the CoC and/or its providers havespecialized staff whose primary responsibility

is to identify, enroll, and follow-up withhomeless persons on participation in

mainstream programs?

Yes

If yes, identify these staff members Provider Staff

Does the CoC systematically provide trainingon how to identify eligibility and program

changes for mainstream programs toprovider staff.

Yes


Exhibit 1 2009 11/18/2009

If "Yes", specify the frequency of the training. Quarterly

Does the CoC use HMIS as a way to screenfor mainstream benefit eligibility?

No

If "Yes", indicate for which mainstream programs HMIS completesscreening.

Has the CoC participated in SOAR training? Yes

If "Yes", indicate training date(s).

Trainings were conducted: October 9-10, 2008 in Anchorage, February 26-27,2009 in Anchorage, June 3-4, 2009 in Juneau, and June 10-11, 2009 inFairbanks


Exhibit 1 2009 11/18/2009

4G: Homeless Assistance Providers Enrollment andParticipation in Mainstream Programs

Indicate the percentage of homeless assistance providers that are

implementing the following activities:Activity Percentage

1. Case managers systematically assist clients in completing applications for mainstream benefits.1a. Describe how service is generally provided:

100%

Eligibility for mainstream benefits is determined during intake and assessment and applications arecompleted, if eligible, within two months. Applications are completed at a later date if eligibility changes.Follow-up is provided at the level of assistance required for each individual. There is ongoing casemanagement to ensure that applications for mainstream benefits are finalized and benefits are received.This follow-up continues through discharge planning.

2. Homeless assistance providers supply transportation assistance to clients to attend mainstreambenefit appointments, employment training, or jobs.

100%

3. Homeless assistance providers use a single application form for four or more mainstreamprograms:3.a Indicate for which mainstream programs the form applies:

100%

General public asistance, state children's health insurance program, TANF, Medicaid, food stamps

4. Homeless assistance providers have staff systematically follow-up to ensure mainstream benefits are received.

100%

4a. Describe the follow-up process:

Follow-up is provided through ongoing case management. The level of follow-up varies depending on theneed of each client, but if necessary it can be daily contact until benefits are obtained. All CoC staffrecognize the importance to clients of obtaining these benefits in order for them to reach independence andsecure permanent housing.


Exhibit 1 2009 11/18/2009

Questionnaire for HUD's Initiative on Removal of RegulatoryBarriers (HUD 27300)

Complete Part A if the CoC Lead Agency is a local jurisdiction (a countyexercising land use and building regulatory authority and anotherapplicant type applying for projects located in such jurisdiction or county(collectively or jurisdiction).

Complete Part B if the CoC Lead Agency is a State agency, department, orother applicant for projects located in unincorporated areas or areasotherwise not covered in Part A.

Indicate the section applicable to the CoCLead Agency:

Part A


Exhibit 1 2009 11/18/2009

Part A - Questionnaire for HUD's Initiative on Removal ofRegulatory Barriers

Part A. Local Jurisdictions. Counties Exercising Land Use and Building

Regulatory Authority and Other Applicants Applying for Projects Locatedin such Jurisdictions or Counties [Collectively, Jurisdiction]

*1. Does your jurisdiction's comprehensive plan (or in the case of a tribe or TDHE, a local Indian Housing Plan)include a "housing element"?

A local comprehensive plan means the adopted official statement of a legislative body of a local governmentthat sets forth (in words, maps, illustrations, and/or tables) goals, policies, and guidelines intended to direct thepresent and future physical, social, and economic development that occurs within its planning jurisdiction andthat includes a unified physical plan for the public development of land and water. If your jurisdiction does nothave a local comprehensive plan with a housing element, please select No. If you select No, skip to question #4.

Yes

2. If your jurisdiction has a comprehensive plan with a housing element, does the plan provide estimates ofcurrent and anticipated housing needs, taking into account the anticipated growth of the region, for existing andfuture residents, including low, moderate and middle income families, for at least the next five years?

Yes

3. Does your zoning ordinance and map, development and subdivision regulations or other land use controlsconform to the jurisdiction's comprehensive plan regarding housing needs by providing: a)sufficient land useand density categories (multi-family housing, duplexes, small lot homes and other similar elements); and, b)sufficient land zoned or mapped "as of right" in these categories, that can permit the building of affordablehousing addressing the needs identified in the plan?

(For purposes of this notice, "as-of-right" as applied to zoning, means uses and development standards that aredetermined in advance and specifically authorized by the zoning ordinance. The ordinance is largely self-enforcing because little or no discretion occurs in its administration). If the jurisdiction has chosen not to haveeither zoning, or other development controls that have varying standards based upon districts or zones, theapplicant may also enter yes.

Yes

4. Does your jurisdiction's zoning ordinance set minimum building size requirements that exceed the localhousing or health code or that are otherwise not based upon explicit health standards?

No

*5. If your jurisdiction has development impact fees, are the fees specified and calculated under local or statestatutory criteria?

If no, skip to question #7. Alternatively, if your jurisdiction does not have impact fees, you may select Yes.

No

6. If yes to question #5, does the statute provide criteria that sets standards for the allowable type of capitalinvestments that have a direct relationship between the fee and the development (nexus), and a method for feecalculation?


Exhibit 1 2009 11/18/2009

Part A - Page 2

*7. If your jurisdiction has impact or other significant fees, does the jurisdiction provide waivers of these feesfor affordable housing?

No

*8. Has your jurisdiction adopted specific building code language regarding housing rehabilitation thatencourages such rehabilitation through gradated regulatory requirements applicable as different levels of workare performed in existing buildings?

Such code language increases regulatory requirements (the additional improvements required as a matter ofregulatory policy) in proportion to the extent of rehabilitation that an owner/developer chooses to do on avoluntary basis. For further information see HUD publication: Smart Codes in Your Community: A Guide toBuilding Rehabilitation Codes (http://www.huduser.org/publications/destech/smartcodes.html.)

No

*9. Does your jurisdiction use a recent version (i.e. published within the last 5 years or, if no recent version hasbeen published, the last version published) of one of the nationally recognized model building codes (i.e. theInternational Code Council (ICC), the Building Officials and Code Administrators International (BOCA), theSouthern Building Code Congress International (SBCI), the International Conference of Building Officials(ICBO), the National Fire Protection Association (NFPA)) without significant technical amendment ormodification.

In the case of a tribe or TDHE, has a recent version of one of the model building codes as described above beenadopted or, alternatively, has the tribe or TDHE adopted a building code that is substantially equivalent to oneor more of the recognized model building codes?

Yes

Alternatively, if a significant technical amendment has been made to the above model codes, can thejurisdiction supply supporting data that the amendments do not negatively impact affordability.

*10. Does your jurisdiction's zoning ordinance or land use regulations permit manufactured (HUD-Code)housing "as of right" in all residential districts and zoning classifications in which similar site-built housing ispermitted, subject to design, density, building size, foundation requirements, and other similar requirementsapplicable to other housing that will be deemed realty, irrespective of the method of production?

Yes

*11. Within the past five years, has a jurisdiction official (i.e., chief executive, mayor, county chairman, citymanager, administrator, or a tribally recognized official, etc.), the local legislative body, or planningcommission, directly, or in partnership with major private or public stakeholders, convened or fundedcomprehensive studies, commissions, or hearings, or has the jurisdiction established a formal ongoingprocess, to review the rules, regulations, development standards, and processes of the jurisdiction to assesstheir impact on the supply of affordable housing?

Yes

*12. Within the past five years, has the jurisdiction initiated major regulatory reforms either as a result of theabove study or as a result of information identified in the barrier component of the jurisdiction's "HUDConsolidated Plan?" If yes, briefly describe. (Limit 2,000 characters.)

No

*13. Within the past five years has your jurisdiction modified infrastructure standards and/or authorized the useof new infrastructure technologies (e.g. water, sewer, street width) to significantly reduce the cost of housing?

No


Exhibit 1 2009 11/18/2009

Part A - Page 3

*14. Does your jurisdiction give "as-of-right" density bonuses sufficient to offset the cost of building belowmarket units as an incentive for any market rate residential development that includes a portion of affordablehousing?

(As applied to density bonuses, "as of right" means a density bonus granted for a fixed percentage or numberof additional market rate dwelling units in exchange for the provision of a fixed number or percentage ofaffordable dwelling units and without the use of discretion in determining the number of additional market rateunits.)

No

*15. Has your jurisdiction established a single, consolidated permit application process for housingdevelopment that includes building, zoning, engineering, environmental, and related permits?

Alternatively, does your jurisdiction conduct concurrent, not sequential, reviews for all required permits andapprovals?

Yes

*16. Does your jurisdiction provide for expedited or "fast track" permitting and approvals for all affordablehousing projects in your community?

No

*17. Has your jurisdiction established time limits for government review and approval or disapproval ofdevelopment permits in which failure to act, after the application is deemed complete, by the government withinthe designated time period, results in automatic approval?

No

*18. Does your jurisdiction allow "accessory apartments" either as: a) a special exception or conditional use inall single-family residential zones or, b) "as of right" in a majority of residential districts otherwise zoned forsingle-family housing?

Yes

*19. Does your jurisdiction have an explicit policy that adjusts or waives existing parking requirements for allaffordable housing developments?

No

*20. Does your jurisdiction require affordable housing projects to undergo public review or special hearingswhen the project is otherwise in full compliance with the zoning ordinance and other development regulations?

No


Exhibit 1 2009 11/18/2009

Continuum of Care (CoC) Project Listing

Instructions:To upload all Exhibit 2 applications that have been submitted to this CoC, click on the "UpdateList" button. This process may take several hours depending on the size of the CoC, howeverthe CoC can either work on other parts of Exhibit 1 or it can log out of e-snaps and come backlater to view the updated list. To rank a project, click on the icon next to each project to viewproject details.

For additional instructions, refer to the 2008 Project Listing Instructions on the left-hand menubar.

ProjectName

DateSubmitted

GrantTerm

ApplicantName

BudgetAmount

Proj Type Prog Type CompType

Rank

Transitional SRO ...

2009-11-1013:30:...

1 Year AnchorageCommuni...

207,790 RenewalProject

SHP TH --

6-PlexProject

2009-11-0916:47:...

1 Year AlaskanAIDSAssi...


SHP PH --

Community Bound

2009-11-1811:35:...

1 Year RuralAlaskaComm...


SHP TH --

ACMHSPC

2009-11-1516:56:...

1 Year AlaskaHousingFi...


S+C SRA --

Four A'sSPC

2009-11-1517:08:...

1 Year AlaskaHousingFi...


S+C SRA --

PermanentHousing

2009-11-1013:23:...

1 Year AnchorageCommuni...


SHP PH --

SafetyLinksProg...

2009-11-1616:58:...

1 Year Municipality of A...


SHP SSO --

Rights ofPassage

2009-11-0613:50:...

1 Year CovenantHouse Al...


SHP TH --

HomewardBound

2009-11-1811:26:...

1 Year RuralAlaskaComm...


SHP TH --

ComingHome

2009-11-1013:35:...

1 Year AnchorageHousing...


SHP PH --


Exhibit 1 2009 11/18/2009

Budget Summary

FPRN $0

Permanent Housing Bonus $0

SPC Renewal $0

Rejected $0


Exhibit 1 2009 11/18/2009

Attachments

Document Type Required? Document Description Date Attached

Certification of Consistency withthe Consolidated Plan

Yes -- No Attachment


Exhibit 1 2009 11/18/2009

Attachment Details

Document Description:


Exhibit 1 2009 11/18/2009

Applicant: Anchorage CoC AK-500 Project: 1A. Continuum of ...

Documents

Transcript of Applicant: Anchorage CoC AK-500 Project: 1A. Continuum of ...