APPENDIX GLOSSARY OF TERMS - East Carolina …€¦ · accrual The amount of time or money earned...

APPENDIX: GLOSSARY OF TERMS

Workforce Timekeeper Course

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A TERM DESCRIPTION absence Leave types of pay codes which are entered as non-worked time (e.g. vacation).

accrual The amount of time or money earned by an employee at established intervals.

Commonly referred to as leave time, absence time, paid time off, or benefit time, accrual includes time events such as personal days, vacation, or sick time. Each event is assigned an accrual code that has a specific unit of measurement (i.e. days, hours, or money).

accrual balance The amount of accrued time or money in an accrual code.

accrual code A category that identifies and stores the type of accrual balance such as vacation, sick, or bonus.

accrual profile The accrual rules that determine an employee’s accrual balances. An accrual profile can contain one or more accrual rules and be assigned to similar groups of employees. For example, all full-time employees could have the same accrual profile.

accrual rule The method for determining how employees accrue time and/or money. An accrual rule can have only one accrual code. There are two types of accrual rules: Basic Accrual - A type of accrual that does not use any of the calculated building blocks. Basic accruals do not allow calculated accrual features to be added to an existing accrual rule or profile and basic accruals cannot be used to create a new accrual rule or profile. Calculated Accrual - A type of accrual that uses and enforces any of the licensed accrual features and building blocks, such as earned grants, fixed grants, carryover limits, earning limits, and so forth.

accrual - earned An amount of time or money available to an employee based on a certain amount of time worked.

ad hoc query A search set up for a specific, temporary purpose for use during the current session.

alert A notification highlighting time and attendance issues that require attention.

amount On a timecard, time or money associated with a pay code or with pay rules.

approval An electronic signature which indicates the employee information has been reviewed and approved by the manager.

assignment rule The association of a work rule to a specific time period or shift. When an employee qualifies for an assigned shift, the assigned work rule applies, not the default work rules.

audit Tracks and displays all actions performed on the timecard or schedule editor.

automatic deductions Time or money subtracted by the system from the hours entered by an employee. Automatic deductions are specified in work rules and are commonly used for unpaid lunch or break times.

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B TERM DESCRIPTION background processor A service that runs continuously to calculate and update data totals (e.g. hours worked,

pay earned) at specified intervals. bonus Additional amounts of money or time added to an employee’s usual compensation.

break An amount of time that is configured for meals and work breaks that may be deducted from total time worked.

C TERM DESCRIPTION call-back or call-in A type of shift that begins when an employee who is on standby or an on-call shift

reports to work and their hours are calculated or paid differently.

calculate totals Displays the results of your changes without saving to the audit train in the timecard.

change point The value in minutes when the system rounds a punch forward or backwards based on the rounding rule.

combined pay code A set of pay codes represented by a single sum that accounts for the total of all individual pay codes within the group of pay codes.

comment Pre-defined descriptive phrases that provide additional information about the time entry or pay code.

component A specified workspace in the application such as a timecard or schedule.

conditions The specified search criteria in a HyperFind query. Each filter in HyperFind has its own set of conditions and the more specific the condition, the more precise the results.

context bar Define the employee group to display in the Show field and/or Time Period and apply it to all of the widgets in the workspace.

core hours A span of time that defines the start and end times by day and week that an employee is expected to work.

core hours violation The amount of time not worked by an employee during assigned core hours (also recorded as an exception).

credit An amount of time or money put into an account.



D TERM DESCRIPTION dashboard Located at the top of the screen, contains tabbed menus with links to timekeeping tools

and Genies. data access profile The set of permissions and restrictions that determines whether a user can run specific

reports and what information is allowed in the reports.

database A repository of employee records that is continually updated. Multiple redundant databases may be in use but one database is the central, production database from which others are replicated.

debit An amount of time or money taken from an account.

deducting pay code The pay code from which the system debits an accrual balance for unworked time.

delegate Temporarily assign your user access authority to another user to perform your timekeeping and schedule tasks during your absence.

detail view In a Genie, a snapshot or summary of specified information from which a user can select employees and perform group edits.

duration A span of time entered without a specific start and stop time. A duration is subject to the same work rules as a time punch and amounts are assigned to the first scheduled shift of the day.

E TERM DESCRIPTION effective date The date on which the specified item becomes valid. The date is today or in the future.

employee group Determines which employees a user will view in the application.

employee profile The set of attributes in an employee’s record that includes job and labor account assignments, membership in groups, system access and display, and demographic information about licensed individuals.

event In the Event Manager component, an action or task scheduled to run at specified intervals.

exception A deviation between a time clock punch or normal work pattern and the scheduled time. For example, Missed punch, early punch, late punch, short meal break, and unexcused absence.



F TERM DESCRIPTION filter A search mechanism that enables the selection of conditions (criteria) for finding and/or

sorting employees. function access profile (FAP)

The set of permissions and restrictions that determine which components a user can access and the types of functions that can be performed.

G TERM DESCRIPTION genie Online reports used to locate employees and/or view detailed or summary time data.

go to navigation Navigates you to widgets or workspaces in the application.

grace Values that determine whether employee punches move backward to the previous round increment or forward to the next round increment. Graces work with rounds, which divide hours into even increments.

group edit Operations performed on data of multiple employees simultaneously.

group edit results Displays the results of a group edit on a single screen to quickly identify any errors.

H TERM DESCRIPTION historical amount In a signed-off or locked pay period, a sum of time or money added to or deleted from a

pay code.

historical edit Adjustments, additions, or deductions made to a timecard in a signed-off or locked pay period.

holiday Identifies a special day that is paid, but not worked or identifies a differential or bonus for working that particular day.

home labor account The primary account number to which an employee is assigned.

hyperfind A search engine that finds employees through queries that specify how to search using known conditions (criteria).



I TERM DESCRIPTION import A process that allows an administrator to extract and upload large quantities of data

from other external database sources into the database.

J TERM DESCRIPTION job The work an employee is performing.

K TERM DESCRIPTION Kronos workforce central

The central repository application for the collection of timekeeping data.



L TERM DESCRIPTION labor account A cost center of one labor level entry to which an employee’s worked hours accrues.

Each employee is assigned to a primary labor account to which hours accrue. labor account transfer Allocate worked hours to a specified labor account in lieu of the employee’s primary

(default) labor account.

labor level entry A specific labor level selection that further defines the work being done. For example, the labor level entries for a division might define the cost center, department, type of operation, and actual job.

labor level A category that defines cost center structure and is followed by associated labor level entries that further define the work being performed. Up to seven labor levels can be configured.

M TERM DESCRIPTION menu bar Contains tasks that you can perform on the workspace.

menu tabs

Provide quick access to links to various timekeeping tools and Genies within the application.

N TERM DESCRIPTION notification An automatic message that is configured to be sent to specified recipients based on the

occurrence of a named event. Examples include an alert that the database is offline, a reminder to approve timecards, or an alert that a group edit failed.

note Optional free-text attached to a comment for additional clarification on a time or pay code entry.



O TERM DESCRIPTION on-call Time that an employee is available to work but not on premises.

P TERM DESCRIPTION parameter Rules or conditions for operating or executing a program.

pattern start date The date on which a shift pattern begins. This may be different from the date on which the employee starts working the shift pattern.

pay code Tracks the type of work and non-worked time that is entered in the application. Examples are regular and overtime for worked or productive time, jury duty, vacation, and sick time for unworked time or non-productive time.

pay code amount Two entry amount options:

Hours – Actual number of hours to apply toward the time calculation.

Unit – Enter a unit of one (1) that compensates a one-time amount for a shift or a day.

pay rule Defines how time information calculates and processes by default for each employee. A pay rule controls such items as the pay period length, the day divide, when punches link to schedules, which holidays give holiday credits, and the order that hour types are processed.

people editor/record Contains all of the information that Kronos Workforce Timekeeper uses to recognize employees and total their hours.

phantom transaction A punch, pay code edit, or duration amount that is added by the system. Phantom transactions appear in the color purple on the timecard.

primary labor account The home labor account to which an employee usually charges time.

primary job The main role or activity combined with a location to which an employee’s worked time is charged.

probation period The interval of time in which accrual balances are earned but cannot be taken or paid.

project timecard A view of the timecard for employees who enter durations of hours or money per day, along with the job or labor account and pay code to which the time or money should be charged.

pattern Consists of one or more shifts that repeat over a specified time period. Patterns let you quickly apply a set of scheduled shifts to employees who work the same shifts on a regular basis.

pattern template Pre-defined set of shifts that repeat over a specified time period.



P punch The entries on a timecard that mark the beginning (in-punch) or end (out-punch) of a

work interval, such as the beginning of a shift or transfer.

punch in restriction A time clock setting that prevents an employee from punching in for a designated amount of time prior to the start time of the scheduled shift.

Q TERM DESCRIPTION quickfind A search function that finds employees for the purpose of performing system functions.

quick links Provide quick access to other areas of the application. You select the employees to review and use the quick links to access their detailed information.

R TERM DESCRIPTION related items pane Contains widgets that are available but not displayed in the main workspace. Widgets

located in the related items pane can be activated at any time.

report Generate and print time and attendance information.

refresh Ensures that you are viewing the most recent data in a Genie. Abandons changes without saving in the timecard.

retroactive pay calculations

A system function that recalculates time and money earned by employees based on changes to a pay rule or timecards that occurred in a signed-off period.

rotation A pattern of shifts that repeat.

round A unit of measurement that divides hours into even increments. When shift start or end times occur between these increments, the times move forward to the next increment or backward to the previous increment depending on the grace.

rule analysis tool (RAT)

Reports the steps used to calculate an employee’s totals for a selected time period.



S TERM DESCRIPTION schedule deviation Identifies when employees may earn a special differential if they work before or after

their scheduled times. Schedule deviations also help to create the pay code distribution. schedule editor The tool in the application used to assign and maintain employee schedules. It displays

the employees’ schedules by name and date in a spreadsheet-like view.

schedule group When a number of employees have similar working characteristics, you can group them into a named schedule group. When schedule changes are made, you can select all of the employees in the group or select some of the employees in the group to apply the change in a single operation.

schedule period A time period defined based on how often employees are scheduled.

Schedule widget The tool used to quickly manage employee schedule changes during the day. It displays the employee’s schedules by name and date in a widget grid view.

shift A span of time with a start and end time that designates when an employee starts and stops working. For example, 9 a.m. to 5 p.m.

shift attributes The details of a shift, including the shift type, start and end dates, start and end times, transfer information, and totals.

shift editor A scheduling tool used to create and modify a shift and its shift segments for a particular employee or schedule group on a particular day.

shift pattern A shift pattern defines one or more shifts that repeat over specific days or weeks. For example, 9 a.m. to 5 p.m. Monday through Friday.

shift pattern editor Used to define a repeating pattern of shifts for any employee or group. You can create a shift pattern of up to 52 weeks or 365 days.

shift template Define the start and end time of common shifts that employees work on a regular basis. The template can be reused throughout the scheduling application. The shift template does not include specific days or dates.

show Select a specific set of employees to view from the show field in a Genie.

sign-off Indicates final approval and employee time is ready for payroll processing. Sign-off prevents further edits on timecards.

single sign-on The process of logging into multiple applications or portals without having to re-enter a user name or password.

status The employees current work situation. An employee can be active (working), inactive (unavailable for work), or terminated (no longer working).



T TERM DESCRIPTION terminal rules Rules that determine when punches link to schedules and when data collection devices

accept and reject punches. timecard The workspace where edits are performed on time entries.

timecard edit A change made to an employee timecard, such as the addition of a punch, a labor account transfer, or an amount associated with a pay code or work rule.

time period Select a timeframe for which you want to view the workspace.

totaled amounts An amount of time to which an employee’s pay rules are applied.

transaction Information that travels from the devices to the host application for processing, such as the time an employee punched in or out.

transfer Hours charged to a labor account that is different from an employee’s home account or hours charged to a work rule.

triggered event A notification that occurs automatically as a result of a certain activity. For example, a timecard is approved and an e-mail is sent to the employee that his or her timecard has been approved.

U TERM DESCRIPTION unprocessed time The punches or amounts that are saved but not yet processed.

unscheduled The totals for hours worked that have no correlating scheduled hours.

user account A user name, password, and logon profile assigned to employees so they can log into the system.



V TERM DESCRIPTION

W TERM DESCRIPTION widget Self-contained components that are used to access specific Workforce Timekeeper

information or tasks.

wizard Complete a process by following pre-defined steps for a task. For example, approve timecards.

work rule Defines specific information for time calculation and hour distribution on various types of pay for each employee.

workspace Primary area for reviewing and editing timekeeping data.

X TERM DESCRIPTION

Y TERM DESCRIPTION



Z TERM DESCRIPTION

APPENDIX GLOSSARY OF TERMS - East Carolina …€¦ · accrual The amount of time or money earned...

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Transcript of APPENDIX GLOSSARY OF TERMS - East Carolina …€¦ · accrual The amount of time or money earned...