Aom Present

8/7/2019 Aom Present

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The Impact of the Office Environment onEmployees


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1. Introduction1. Introduction


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` This topic discusses the quality of working environmentthat affects employees most of the level of employeemotivation and subsequent performance. The mainpurpose of this topic was to determine the relationshipbetween office design and productivity

` We begin the topic with a discussion of the relationshipbetween personality, work environment andperformance. The purpose of this study was to examinethe relationship between personality, work environmentpreferences, and the performance of the employees.

Also to discuss the factors in the working environment of workers affected the motivation and performance


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2 . Term Definition2 . Term Definition


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Office

` An office is generally a room or other areas where

people work, but also may indicate a position in theorganization with the task - a task attached to it ( see theofficers, the office - holder, official ), the latter is in fact anearlier usage, office as a place originally referring to a

job site.

Env iro nm e nt

` C ircumstances or conditions that surround one;surroundings.

` The totality of the circumstances surrounding anorganism or group of organisms, especially:


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a. The combination of external physical conditions thatinfluence and affect growth, development, and survivalof organisms: " We will not understand the naturalenvironment until we see it as a living organism " ( PaulBrooks ).

b. C omplex social and cultural conditions that influencethe nature of the individual or community

Office e nv iro nm e nt

` O ffice environment means an atmosphere with a widerange of environmental factors that can impact on an

individual


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3 . Types of Impact to Employees3 . Types of Impact to Employees


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L ighting

C olor

Noisecontrol

C onditoningthe air

Music


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3 .1 lighting3 .1 lighting


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` S tudies suggest that natural light increases humanproductivity and reduces fatigue and stress.

` By simply replacing your antiquated fluorescent tubeswith full-spectrum tubes, you can instantly enhance your environment and your well-being!

`

Full spectrum lighting emits a natural, balancedspectrum of light that is the closest you can get tosunlight indoors.

` Based on years of study not only do they bring out true,

vibrant colors but they can also ease eye fatigue,improve your mood, reduce cortisol (stress hormone)levels, slow aging of the retina and reduce glare.


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3 . 2 color3 . 2 color


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` S cientific studies recognize that colors bring aboutemotional reactions to individuals.

` O ur reactions and attitudes to colors differ from personto person. That color affects us all is an undoubted fact.

` Its significance has been investigated and the resultsutilized in merchandizing, selling, home decorating, theworkplace environment, industry, plant growth, nutrition,physics, physiology, psychology, ecclesiasticism and art.

` In fact, color is so much a part of our lives that we tendto take it for granted.


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` C olors that are useful in the office are:a. orange stimulates creativity;

b. yellow intensifies the intellect and heightensmotivation;c. red energizes;d. blue calming, fights physical and mental tension;e.

green fights irritability and has a healing effect on thebody.

` For the office, use colors that you are drawn to as theseare the colors that will benefit your health.


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3 . 3 Noise Control3 . 3 Noise Control


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` Too much noise, such as sound from equipment, tools,and people s conversation, may prevent workersconcentrating on their jobs, consequently decreasingtheir productivity.

` However, people cannot achieve good performance in asilent environment, because at some level, sound maygenerate a healthy background and can also assistemployees accomplish their work.

` Excessive noise can affect employees psychologically

due to an increase of blood pressure and metabolic rate,which in turn can decrease their productivity


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` In general, noise can influence employees while doingtheir work and the impact can be both positive andnegative. If there is soft background sound, which iscoming from instrumental music, and there is anemployee who has to tackle claims from some inpatientcustomers, the background sound in turn, will assisthim/her to become more relaxed in solving the customer

s problems.

` In contrast, if the sound background is quite hard, whichmay develop from the telephone ringing and loudconversation among people in the same room, thissituation can hamper both the employee and customers.


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` Improving the office sound can lead to increase onemployee productivity. Due to the trend of offices in thefuture being open office and smaller workplaces therewill be less space for people in the office. In turn, thiscan distract and disturb the office environment. Noise-control programs are one alternative that many officemanagements have applied in order to overcome the

noise problems.


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3 .4 Conditioning the Air3 .4 Conditioning the Air


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` Poor air quality can raise a negative impact on employeehealth in the form of respiratory problems, headaches,and, fatigue, which in the long periods will reduceproductivity.

` Indoor air quality in sealed office windows are 10 timesmore polluted than the outdoor one.

` Indoor air quality contributed 40% of absenteeismamong the workers due to some illnesses, and also,there is an increase in the number of worker s claims onrelated issues.

` The air quality contains four factors that are:temperature, humidity, ventilation, and cleanliness.


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` A comfortable office environment is a building or room inwhich workers can generate their work properly as itclean, with proper range of temperature, enoughventilation, and an adequate humidity.

` In addition, the best temperature level for work in anoffice is 68 degrees Fahrenheit. Humidity level of anoffice environment has affect on the temperature level,and recommended range of humidity level is between 40and 60%.

` An appropriate humidity level may cause some damagesto the office environments.


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` Too little humidity level may causes magnetic tapes anddisks to stick during processing operation, whereas toomuch humidity, on the other hand, producescondensation on the electronic parts of the equipmentand causes short circuiting


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3 .5 Music3 .5 Music


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` All offices have some type of music playing in thebackground.

` Music can affect emotional well-being, physical health,social functioning, communication abilities, and cognitiveskills.

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Music in the workplace, either from piped-in music or from a radio, is sometimes used to mask sounds.

` Music can provide mental stimulation while performingmonotonous tasks, which can help to reduce stress

levels in the office.

` S ome people, however, find music in the office intenselyannoying, especially if it is too loud or inappropriate.


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3 .6 Office Security3 .6 Office Security


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` S ecurity has two dimensions, protection of theorganizations physical property such as (equipment,machines, and furniture) and protection of theorganizations (data and records) that is stolen or lost willhave dire consequences on the organizations ability tocontinue to function.

` Among the devices used to restrict accss are photo Ids,pushbutton locks, card-lock system, and physicalattribute systems (finger-print and eye orientedsystems).

` Automatic light control system that are activated byeither motion or body heat sensors.


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4.4. Reducing the Environmental Impact of YourReducing the Environmental Impact of YourOfficeOffice


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` install compact fluorescent lightbulbs. These lightbulbswill save 80% in electricity use and costs, and last sixtimes longer

` lights should be turned off if you will be out of the roomfor 5 minutes or more even compact fluorescent lightbulbs

` use motion sensors for outdoor lighting. You'll still havesecurity and save electricity

` install ceiling fans instead of an air conditioner. They useless energy;


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` if you have to use the air conditioner, set thetemperature to be comfortable, not cold;

` plant small trees on the western side of your house toshade it in summer. C onsider planting deciduous treeswhich let the sun through in winter. Use native trees asmuch as possible;

` install well-fitting close weave curtains from a closedpelmet. In winter these can significantly reduce the heatlost through windows


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