Annual School/Facility Immunization Survey The Role of the Local Health Departments
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Transcript of Annual School/Facility Immunization Survey The Role of the Local Health Departments
Annual School/Facility Immunization Survey
The Role of the Local Health Departments
Brittany Taylor, MPH
Immunization Program
Agenda
• The role of the Local Health Departments
• Who to distribute the survey to
• How to complete the survey on paper
• How to complete the survey online
• Who to contact with questions
• Timeline and Deadlines
• Helpful hints
Role of the Local Health Dept.
• Designate a person within the HD to be responsible for the School Survey
• Compile a list of Childcare, Kindergarten, and 6th grade school/facilities within your county
• Receive survey, worksheets and instructions from KIP.
• Distribute surveys, worksheets AND instructions to all schools/ facilities with the appropriate grades/groups.
Role of the Local Health Dept. cont.
• Assist schools/facilities with questions regarding completing the survey
• Conduct follow-up with schools/facilities
• Communicate with KIP any updates on facility closings and name changes as well as online submissions
• Return completed surveys to KIP by
October 30, 2009
Completing the Worksheet
2009 Annual Immunization Survey
Completing the top portionList current and former namesMust list County
Must circle Private or Public
Please include valid number
Indicate ONLY 1.Each grade/group must complete a separate form
A
B
C
E
D
***** Please only use valid numbers: B + C + D + E = A *****
Current, Provisional, & Expired Certificates
Completing the bottom portion
•Indicate the number of children who have had the age appropriate vaccines listed to the left.
•Write NA if the vaccine is not applicable. (ie: Td booster is not appropriate for childcare and Kindergarten.)
•‘Combination’ does not refer to a single shot, but rather a series of immunizations over the course of time.
•Do not leave any of the 9 cells blank.
Online Survey on KIP website
http://chfs.ky.gov/dph/epi/Immunization+Program.htm
2009 Annual Immunization Survey
Demographic Information
Must click Private OR Public
•Type 1 response in each text box.•All questions on the survey with an asterisk will require a response
Completing the first portion
# of Current, Provisional & Expired Certificates
# of Official Medical Exemption Immunization Certificates on file
# of Official Religious Exemption Immunization Certificates on file
# of Children in grade/group with NO Immunization Certificate on file
•Indicate ONLY 1 grade/group•Each grade/group must complete a separate survey
Indicate date that survey is prepared
The answer to 5 MUST = 6 + 7 + 8 + 9
Completing the second portion
•Indicate the number of children who have had the age appropriate vaccines listed to the left.•Write NA if the vaccine is not applicable. (ie: Td booster is not appropriate for childcare and Kindergarten.)
•All cells here require an answer.
Completing the Survey• Completing the Survey is required by KY state
regulation 902 KAR 2:055 and CDC.
• All blank fields require an answer/response
• A separate survey is required for each childcare, kindergarten, and/or 6th grade at each school/facility
• Childcares only assess children ages
19 mo -5yrs.
• Children in before/after school programs are assessed only in their school (excluding the childcare)
• 2008 Kentucky Schools directory: http://www.kde.state.ky.us/KDE/About+Schools+and+Districts/Kentucky+Schools+and+Districts+Directory.htm
• OIG: http://chfs.ky.gov/os/oig/directories.htm
• KIP 2008 reported list: to be mailed with survey packet in July
• Local phone book listings
Utilize more than 1 source to get
the most complete list.
Sources to guide who to send surveys to
Who to Contact
• If a school/facility calls with questions regarding completing the survey that is not able to be answered by the LHD personnel:
Brittany Taylor, MPH
Immunization Epidemiologist
Phone: (502) 564-4478 ext 4038
Fax: (502) 564-4760
Timeline and DeadlineDate Event
July 1, 2009 KIP will distribute surveys to the LHD
August 1, 2009
All surveys should be distributed to the schools/facilities for completing after the 1st day of school.
October 30, 2009
Deadline to return completed surveys to KIP
October – November 2009
LHDs will follow-up with schools/facilities that have not reported and contact KIP with any closings, name changes, remind schools/facilities to report, etc.
December 30, 2009
NO MORE SURVEYS ARE ACCEPTED BY KIP AFTER CLOSE OF BUSINESS ON WEDNESDAY.
Helpful Hints• Utilize the Worksheets and Instructions
that are sent with the survey
• Check over the final form to ensure that it is filled out correctly before returning to KIP
• Never leave any response areas blank
• Remember that the purpose of the survey is to assess number of children with age appropriate doses
QUESTIONS?