Annual report.;Annual report of the Dean of Library ...

UI L L N 0 SUNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

PRODUCTION NOTE

University of Illinois atUrbana-Champaign Library

Large-scale Digitization Project, 2007.

UNIVERSITY OF ILLINOIS LIBRARYDepartmental Library Services

ANNUAL REPORTS1983-84

CONTENTS

Acting Director of Departmental Library Services Report

Arts and Humanities Council ReportArchitecture LibraryClassics LibraryEnglish LibraryHistory and Philosophy LibraryModern Languages and Linguistics LibraryMusic Library

Life Sciences Council ReportAgriculture LibraryApplied Life Sciences LibraryBiology LibraryHealth Sciences LibraryHome Economics LibraryNatural History Survey LibraryVeterinary Medicine Library

Physical Science and Engineering Council ReportChemistry LibraryEngineering LibraryGeology LibraryMathematics LibraryPhysics/Astronomy Library

Social Science Council ReportCity Planning and Landscape Architecture LibraryCommerce LibraryCommunications LibraryEducation and Social Science LibraryLabor and Industrial Relations LibraryLibrary and Information Science LibraryUniversity High School Library

Undergraduate Libraries and Instructional Services ReportUndergraduate LibraryIllini Union Browsing Room

Residence Halls Libraries

Online Searching Report

Collection Statistics

Departmental Library Services

Annual Report FY 1984(July 1, 1983 - June 30, 1984)

I. Accomplishments in FY 1984

The past year has again been marked by several significantsuccesses for Departmental Library Services. Thesesuccesses, however, were possible only because of the strongcommitment and hard work of the librarians and staff ofDepartmental Library Services.

A. Collection Development

1. The departmental libraries have worked very closelywith the Director of Collection Development inpreparation of written collection developmentstatements. These statements indicate the goals ofeach library and enable the libraries to have abetter idea of subject responsibilities.

2. Cooperative collection development: Librarieswithin the Physical Sciences and Engineering Councilcontinued a cooperative program to eliminate overlapbetween collections. This was done by consultationon new acquisitions, on materials to be transferredfrom one library to another within the Council, andon cancellations.

3. Collections

a. Growth in the Arts and Humanities libraries wasreported to be approximately 10,987 cataloguedmonographs. The Arts and Humanities Librariesalso used pool funds to build importantresources such as the Presidential Papers onmicrofilm.

b. The collections of the Modern Language andLinguistics Library were enhanced by thepurchase of books and pamphlets by and aboutRainer Maria Rilke from the estate of Mr.Gerhard Mayer.

c. The seven libraries in the Social SciencesCouncil increased their holdings by around30,000 volumes.

2

B. User Services

1. Departmental libraries offered training anddemonstrations to patrons on the online catalog.Upgrading of equipment and enhanced services werecurrent activities.

2. The Life Sciences Council SDI project, CIMS,implemented a manual title announcement system inBiology and Health Sciences. At the end of thispilot project, an evaluation will be made andoutside funding sought to enable the Council toinstitute the project Council-wide utilizingmicrocomputers.

3. Biology has been maximizing the power of the IBM/PC:a) searching both local and national bibliographicdatabases for reference, administrative, patron, andSDI searches; b) recording staff manuals, jobresponsibilities, staff, rosters, CIMS data, etc.;d) word processing and library handouts.

4. A project in the Engineering Library provides amicrocomputer database containing information oncommonly asked reference questions, specializedLibrary holdings, and Engineering Library proceduresand policies. Engineering has written communica-tions software for the IBM PC to provide lower costand more efficient database searching.

5. The Dean of the College of Commerce bought threemore IBM PCs for the Commerce Library, inpreparation for the Full Bibliographic Recordsystem.

6. Reference

a. In the Education and Social Science Library,new reference guides have been written and olderguides have been revised. Use of onlineservices for reference questions is encouraged.Provision of reference service during all hoursof opening is a top priority.

b. The Undergraduate Library program of biblio-graphic instruction continued to expand in1983-84.

c. The Commerce Library sponsored more tours,lectures, and updated study guides.

C. Titles Transferred

1. With the completion of the new Sixth Stack additionin the University Library, the departmentallibraries have been taking inventory of theircollections. The inventory has helped them identifytheir collection needs and titles that will beselected to be transferred to the stack addition.

2. The Undergraduate Libraries and InstructionalServices Council implemented a transfer policybetween the Undergraduate Library and the UnionBrowsing Room.

D. Grants

Natural History Survey has received a grant from theState of Illinois to produce an Illinois NaturalResources Yearbook. The end product will be both aprinted source and a computer database.

E. Communications

Publicizing "News from the Library" was a form ofcommunications and informing patrons about changes,services and events. With FBR and other changes, it wasimportant to convey influential developments in thelibrary world. Various departmental guides and onlinesearch guides were also printed.

F. Cooperative Project

Member libraries in the Physical Sciences andEngineering Council pooled their computer accounts inorder to produce a keyword index of journal titles and acombined acquisition list of new books.

II. Priorities for FY 1985

A. New Sixth Stack Addition

Departmental libraries will be transferring materials tothe new stack addition in the University Library. Mostlibraries have identified these materials.

4

B. Cataloging

Complete decentralization of original cataloging isbeing planned. Space needs and training of librariansin current cataloging procedures need to be considered.Departmental libraries will begin original cataloging intheir libraries. This means reorganization of staffduties and integrating cataloging responsibility intothe daily workloads.

C. Full Bibliographic Record (FBR)

When FBR becomes available, departmental libraries willhave to allow time for training. Instruction will beoffered to faculty, staff, and students.

D. Cooperative and Special Projects

Departmental libraries will need to continue working oncooperative acquisition programs and council activitieswill continue to address special projects--e.g., LifeSciences Council SDI project, CIMS.

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ONLINE SEARCHINGDecember 1983 - June 1984

Library

Agriculture

Applied Life Studies

Biology

Chemistry

Commerce

Education

Engineering

Geological Survey

Geology

Health Sciences

Home Economics

IRRC

Labor

Mathematics

Modern Languages

Nat. Hist. Survey

Physics

Psychology

Reference

Vet. Med.

TOTAL

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Reference

28.80

15.00

435.05

70.07

57.52

36.10

1,760.36

119.06

196.39

24.69

Administration

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330.28

269.59

369.45

2,337.60

119.06

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24.69

Arts and Humanities Council Report

ARTS & HUMANITIES COUNCIL

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. REVIEW OF ACCOMPLISHMENTS

During the past year a number of the activities takingplace in Arts & Humanities Council libraries were con-cerned with the improvement of collections from both thephysical sense and from the acquisition aspect. Theyranged from use of pool funds to build highly importantresources such as the Presidential Papers on microfilm tothe identification of needed replacement music titleswhich ensure validity of the total collection availablefor the researcher or student. Binding of serial titles,preparation of want lists, and identifying titles fortransfer were other essential collection activities.

All of the libraries of the Council have been workingclosely with the Director of Collection Development in

order to prepare statements which are in keeping with theall-library revision of the acquisition policy statement.A number of the libraries have already conferred with their

respective library committees, and further refinement ofthe statments is planned. Although the need for resolvingcollection responsibilities within the Council is not a

deciding factor, some cross-council agreements have beenreached.

Collection growth was reported by all Arts & Humanitieslibraries with a total of 10,989 catalogued monographsadded and an increase of 145 serial titles recorded. Over1200 uncatalogued items were added to vertical files orother special collections.

Circulation statistics for the Council indicate a total

increase of 2.5% over last year with a variation from-6.4% to +26.5% recorded. The largest increases were

reported in regular loans while reserve loan statistics

were down in all but two libraries.

Good value from the student budget allocation was evidenced

with the Council completing the year without overspending.And, implementation of the new plan proposed by the

Acting Director of DLS to provide a professional substitute

in a library when the librarian is on sabbatical was carriedout in the English Library with great success.

Reorganization has taken a giant step with the positionline transfer of five and one half postions to four of

the libraries in the Council. When other details are

resolved, essentially space needs and retraining oflibrarians in current cataloguing procedures, the longplanned development of holistic librarians withinDepartmental Libraries Services will be in place.

Other accomplishments of the past year have includeda number of special tours, production of acquisitionlists, outstanding reference/information services,further sophistication in /online searching of databases,and bibliographic instruction as an ongoing activity.Promotion and publicizing of collections available area part of a librarian's responsibility and these actionshave also been taken. While some planned projects arenot yet completed, persistence should achieve the wantedends during the coming year.

II. PLANNING - 1984/85

Three important activities will be given high priorityin 1984/85: cataloguing of materials in location,training and use of the online catalogue, and transferringof materials to Main Library Stacks. All of these willrequire many hours of work by librarians and library staff.The promised rewards, however, are well worth the effortsnecessary, and Arts & Humanities libraries and theirclientele will be well served by these three major actions.

The practical and expected as well as the innovative andcreative will be a part of the services offered at thelibraries of the Arts & Humanities Council. Continuedcare and concern for collections, continued pursuit ofmore efficient methods, and continued liaison with theschools and departments served will be important throughoutthe year for each library.

Dee WallaceAssistant Director for theArts & Humanities Council

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RICKER LIBRARY OF ARCHITECTURE & ART

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. PRIORITIES/ACCOMPLISHMENTS FOR 1983/84

Planning last year centered around the need for space for allof the materials and activities necessary at Ricker Library.Although much has been accomplished with the remote storage ofover 1600 volumes, shelves are again over crowded. Space wasalso sought for the implementation of reorganization with theexpectation of at least two more staff members to be added tothe Ricker staff. Unfortunately, no additional space has beengained and the challenge this year will be to reorganize availablespace so that all activities and staff will be accommodated.

Collection development statements were prepared for each of thetwo subject fields served by the library--architecture and art -

and design. The draft statements were sent to a number of facultymembers and meetings were held with the two library committees.Comments and suggestions were incorporated, and further refinementsof the statements will be taking place during the next few months.Although the official form of the statements must be brief, it ishoped that internal statements may be more specific and detailed.

Efforts to provide library orientation were moderately successfulwith the presentation of library information to the large all-optionfreshman class of the School of Art & Design. With the public accessterminal now at Ricker, countless one-to-one demonstrations havebeen given as part of the ongoing effort to help patrons becomefamiliar with the user-friendly terminal. Special efforts havebeen made to involve faculty with the joys of computerized accessto library bibliographic records. All members of Ricker staffare quick to help users with the wonders of LCS.

Extra funds were requested and awarded for the in-depth retro-spective collection building for art education and for industrialdesign. As the preliminary work of identification of needed titleshad been done before pool funds were sought, work went forwardquickly to place orders for the wanted items. Consultation withconcerned faculty had been an important aspect of determining areasto be strengthened, and these two major options of the School ofArt & Design will continue to be considered in developing resourcesat Ricker Library.

As service to our clientele is the guiding factor in planning,all of the efforts made during 1983/84 were pointed toward thatgoal. From book orders to reference, from over 3500 items placedon reserve to extended hours during exam weeks, and from boxingbooks to teaching how to use LCS, the emphasis was --and is--service.

II. NEW PRIORITIES FOR THE COMING YEAR

With the completion of the sixth addition to the Main Bookstacks,the long awaited clearing and transferring of several thousandvolumes will be possible during the coming year. All efforts todate have been mere stop-gap measures, but it is hoped that athorough job will be possible now that there is a place to sendthe volumes. Quartos, especially, will be selected for transferas nothing in the way of remote storage, using boxes, was attemptedfor such heavy books. SPACE -- for books, for staff, for users--remains the most pressing need of Ricker Library.

Reorganization plans and possibilities will be a primary concernduring the coming year. New staff members will be oriented to thelibrary and the full potential of positions explored. It is hopedthat the transition to changed responsibilities will be a smoothone. Training for in-house cataloguing will be important. The-necessary cataloguing tools have been ordered and some discussionsof coming changes have taken place. Time gained from the elimination..of card filing will be used in other ways. Two new-graduate assis- .tants will be introduced to their responsibilities. The updatedmanuals prepared by the current incumbents should prove useful.

We plan to pursue more diligently the possibilities and offeringsof on-line searching. Avery Library periodicals indexing is avail-able through RLIN and, as the UIUC Library is now a participatingmember of RLG for special language cataloguing, we hope to use thesearching capability for our clientle. A learning session hasalready been held at the Reference Department and instructionalliterature is available. Practice sessions will be held during thecoming year so that search strategies and techniques of on-linesearching will become familiar and useful.

Publicizing of the services and events of Ricker Library will beattempted with a "news from the library" type of communicationsheet. Currently in use by several departmental libraries at UIUC,such news sheets are an excellent way to inform patrons about chages,services, and events. With FBR and other changes, influentialdevelopments in our library world will be featured in the newsservice.

Dee WallaceArchitecture & Art Libr.rianAugust 14, 1984

STATISTICAL SUMMARYArchitecture & Art

1983/84Library

I. GROWTH OF THE COLLECTION

ADO SUBTRACT

TYPE LAST 0 z u , l TOTALof YEAR'S 6 ASOF

MATERIAL TOTAL - L m - JUNE 0u z :CATALOGED 46,873 2170 230 6 0 3 2403 49,276VOLUMES

UNCATALOGED!VOLUMES

AMPHLETS 2 3463 31 31 3494

Hist. Pres. File 740 40 TEx. Cat. File 3269 172 172 3441

MICROFILM3 302 _ xxx - 302

MICROCARDS4 xx

MICROPRINT4 xxx

HICROFIOHE 7193 780 780 7973

hotograph .32,901. 200 200 33,101Clippings 9380 - - 9380

Disks 14 - 14 14Tapes 12 - 12 12

__ _ -.... nIJ j

PERIODICAL 6

TITLES

CONTINUATION6TITLES

TOTAL SERIAL6

TITLES

XXX

XXEx

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

15

9

24

372

223

595

Nature of Items IncludedVertical file items.ReportReportVacantRefers

as unceteloged volumes.

the number of reels.the number of Individual cards.spaces are for slideso filmstripas maps, disks, etc.to titles currently checked in, including duplicates.

357

244

571

I.2.

5.6.

I -- II L-.-j1. .49 dew

Architecture & Art Library

1983/84II. Other Information

A. Seating capacity

1. Seats at tables 98

2. Carrel seats 5

3. Lounge chairs 7

B. Physical facilities

1. Total square feet in library 5845

2. Linear feet of shelving 4028 (includes 698 foli(80 feet extension she:

C. Number of hours open weekly

1. Fall 83

2. Spring 83

3. Summer 61

D. Personnel (exclude those not hired by the Library)

1. Number F.T.E. Professionals 1

2. Number F.T.E. Graduate Assistants 1 ( 2 .50 %)

3. Number F.T.E. Nonacademics 3.5

4. Average weekly hours of student help

a. Fall 60

b. Spring 60

c. Summer 20

5. Names of employees (note inclusive dates of employment)

a. Academic

Dee WallaceMai-leng Choong (Grad. Assistant - 8/21/82 - 8/20/84)Jane Withee (Grad. Assistant - 8/21/82 - 8/20/84)

o type)Lving

b. Nonacademic

Sara Buch-nan - March 6, 1984 -Ellen Foran - Feb. 23, 1981 -Denise Gilligan - Sept. 8, 1982 - Jan. 27, 1984Gertrude Moeller - Sept. 8, 1982 - Oct. 7, 1983Carin Rank - Nov. 4, 1983 -Louann Wilcock - Oct. 10, 1982 - April 28, 1984

I

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CLASSICS LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

1983-84 Priorities Review

Because of the heavy workload, and in an effort to spend the specialmonies allotted to Binding during the last six months of this past fiscalyear, it was necessary to delay or to set aside some of the 1983-84priorities. Acquisitions remained top priority and were kept current.New acquisitions lists approached a more regular production schedulealthough this still needs careful scheduling. The manual of proceduresand the guide to the Classics Library were again postponed as morepressing needs were apparent. Work on reconciling and correcting thecontinuations printout and the compilation of the continuations fileprogressed satisfactorily, if somewhat slowly, and following up outstandingclaims was done twice, on schedule, at six month intervals. Work onupdating the mongraph printout was also accomplished. Problems wereidentified although time did not always permit follow-up. Part of thereason was the need to repeat claims, requests for deletions and requestsfor changes on printouts several times because the initial request wasnot acted upon, either by the vendor or, most often, by the internaldepartment responsible.

Great progress was made on the Loeb Classical Library Series andBibliotheca Scriptorum Graecorum et Romanorum Teubneriana (Teubner Series)with the receipt of Pool Funds for these projects. Books from the LoebClassical Library Series were ordered, received and, for the most part,processed. The two sets in the Classics Library are now almost complete,with only a few problems left to resolve. The in-print volumes of theTeubner Series that the Classics Library never received were identifiedfrom the catlogs and orders were placed. No books have been receivedto date. Work on the Collection des Universities de France has beentabled until more time is available. Inventory work was put aside infavor of the binding project.

Accomplishments

The major accomplishment of the past year was the unexpected butappreciated six month binding project. The Classics Library was able toidentify the most needy pieces in its collection and, as a result, sentover 1200 books (300 serials and 900 rebinds and paperbacks) between

-2-

January and June. Students and staff both worked very hard processingthese items. As a result the Classics Library serials are bound up-to-date,the quarto, reference and papyrology collections are in good shape, and thecirculating collection is in better shape then it has been in many years.All folios needing attention have been identified and are awaitingshipping as Binding is ready to handle them. The life of the collectionhas been greatly lengthened through this project. It has also beenpossible to establish a workable regular policy for binding other thenthe one in operation for periodicals.

Identification of standing orders on the monograph printout wascompleted. This was done in a multi-stage effort to make the printouta more accurate reflection of the current status of these titles and'to release needed funds.

The first round of claiming and cancellations was done by studentsand staff in cooperation with the Department of the Classics LibraryCommittee and Dorothy Weber of the Acquisitions Department. If a volumehad not been received since 1982 it was claimed. Many responses fromvendors came quickly, verifying our standing order in their files and,for the most part, verifying that our holdings were up-to-date. Becauseof the great time-lag between volumes published in classical sets thiswas most welcome and useful information. Other stages of this projectwere delayed by the binding project.

As mentioned in the 1983-84 Priorities Review, work on the LoebClassical Library Series is virtually complete and orders were placed forthe Teubner Series.

As an adjunct to the binding project most of the plates in thefolio collection have been marked with call number and an identificationstamp.

1984-85 Priorities

Priorities for 1984-85 are: completion of work on the TeubnerSeries; identification of volumes never received in the Collection desUniversities de France with the aim to apply for funds for this as wasdone for the Loeb and Teubner Series; keeping acquisitions current;producing acquisitions' new acquisitions list on a regular basis; workon manual of procedures used in the Classics Library; preparation of ahistory and guide to the Classics Library; completion of the update ofthe continuations printout and file; completing the update of themonograph printout; following up on outstanding claims; and continuingthe inventory procedures instituted in 1982-83. It is believed thatCheckman, FBR, and OCLC will greatly aid efforts to update printouts,to claim items not received on schedule and to order new items. Thebenefits of these three systems can already be seen.

STATISTICAL SUMMARY


Classics Library

PERIODICAL 6

TITLES

CONTI NUAT I ON6

TITLES

TOTAL SERIAL6

TITLES

Nature of Items IncludedVertical flIe Items.ReportReportVacantRefers

as uncataloged volumes.

the number of reels.the number of Individual cards.spaces are for slides, filmstrips, maps, disks, etc.to titles currently checked in, including duplicates.

ADO SUBTRACT

TYPE LAST TOTALof YEAR'S AS OF

MATERIAL TOTAL - E JUNE 30

CATALOGEDVOLUMES 44166 676 145 3 20 4 +800 44966

UNCATALOGED 1

VOLUMES

PAMPHLETS 2

________ 17000 _ 17000

MICROFILM3 xxx

______ .1_______.____

MI CROCARDS Xxx

MICROPRINT# xxx

MICROFICHE4______-1 _11

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about199

about148

about347

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xxx

XXX

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XXX

XXX

XXX

XXX

XXX

XXX

xxx

XXX

XXX

XXX

xxx

+2

+5

+7

about201

about153

about354

I.2.3.h.5.6.

1983-84

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Classics Library

II. Other Information

A. Seating capacity


2. Carrel seats 7

3. Lounge chairs -



2. Linear feet of shelving 4247


1. Fall 63

2. Spring 63

3. Summer 56



2. Number F.T.E. Graduate Assistants 0

3. Number F.T.E. Nonacademics 1


a. Fall 48

b. Spring 48

c. Summer 36 (41 es of June 11, 1984)


a. Academic

Suzanne N. Griffiths

b. Nonacademic

Barbere M. Nadler

1983-84

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University of Illinois at Urbana-ChampaignUNIVERSITY LIBRARY 1408 West Gregory Drive

Urbana, Illinois 61801

ENGLISH LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

The English Library reports a full and profitableyear for 1983-1984, dates established above. The most remarkablething about the year was the English Librarian's seven-monthabsence due to a sabbatical leave. This absence precipitatedthe arrangement of one-quarter graduate assistant in theEnglish Library and a humanities bibliographer in the EnglishLibrary for ten hours per week. Because of the staff shifts,even though temporary, the tone of the year was different fromthose in the past. In short, status quo was strived for withthe goals of little overt change but consistency in serving theusers of the library with outstanding bibliographic and referenceservices.

The growth of the literature, film, and theatrecollections was constant and included some noteable endeavors.Special collections, such as that of Chaucer, were augmentedby the study and searching of annual bibliographies in theChaucer Review since 1966. Similarly, the weak Australian literaturecollection realized a spurt of growth by the special attentiongiven to annual bibliographies in the Journal of CommonwealthLiterature. In addition to the basic monograph collection, thereference collection was augmented with numerous primary workslisted in Poetry Explication, English Novel Explication (withsupplements), Short Story Explication, and Twentieth Century Drama.

Several non-print purchases were made with the approvalof the Collection Development Sub-committee on Non-Print Materials,among them the Royal Shakespeare's dramatization of Nicholas Nickelby,the American Conservatory Theatre Production of The Taming of theShrew, and a modern dramatic presentation of Samuel Beckett'sRockaby. Other non-print purchases included approximately sixtyvideo-cassette purchases of American films, targeted for viewingin the UGL Media Center. For location in the Rare Book Room, thepurchase was made of the microfiche collection Prompt Books andActors' Copies: Segment One, relating to the production ofShakespeare's plays and charged to the Ingold fund.

Also, in relation to acquisitions, the Library ClerkIII had a year-long process of cleaning up the various fund print-outsand now reports that task as complete.

The crowded condition of the shelves in the EnglishLibrary remains critical, but some relief was forthcoming with theaddition of two free standing shelf units in the reference room, andthe installation of new slant shelving for film periodicals.

Annual Report page 2

The non-academic and academic staff of the English

Library have undergone training in the On-Line Catalogue and

have been using the FBR and LCS systems regularly, since

they have been available in part or whole. There is

a positive attitude toward library automation among the

staff in this unit and that attitude is reflected in their

eagerness to learn and adopt FBR.

Goals for the year ahead include training of the

student staff in the use of FBR, and the design and

implementation of an instructional program in FBR for

faculty and students in the department this unit serves.

A course outline is being developed and will be complete

by the end of FY 1984-85 which will be the guide for

a Master degree level course in the Bibliography of Literary

Studies. Investigation is underway between the English

Department and the English Library to instruct usersin on-line bibliography through the EXCELL program fundedby IBM.

The year ahead will include additional academicstaff changes with the integration of one faculty position

from General Services expected in Fall 1984. We will strive

to make this phase of the Library's re-organization smoothand effective, and to make this faculty member productivein his new role.

Submitted by: Melissa Cain

Head, English Library

September 13, 1984

English Library

LibrarySTATISTICAL SUMMARY


PERIODICAL 6

TITLES

CONTI NUAT ION6

TITLES

TOTAL SERIAL6

TITLES

263

272

535

XXX

XXX

. ... . .I ,,l ..lmw

XXX

XXX

XXX

XXX

XXX

XXX

XXX

xxx

xxx

xxx

XXX

XXX

XXX

14

11

26

277

283

561Nature of Items IncludedVertical file Items.

es uncetaloged volumes.

Report the number of reels,Report the number of Individual cards.Vacant spaces are for slides, fiLmstrips, maps, disks, etc.Refers to titles currently checked in, including duplicates.

ADO SUBTRACT W

TYPE LAST m z n u TOTAL

of YEAR'S AS OFMATERIAL TOTAL % JUNE 30

CATALOGEDVOLUMES 29,148 1,469 115 64 12 1,508 30,656

UNCATALOGED 1

VOLUMES

PAMPHLETS2

MICROFILM3 xxx

MICROCARDS xxx

MICROPRINT4 xxx

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English


A. Seating capacity


2. Carrel seats 0

3. Lounge chairs 0


1. Total square feet in library 3,475

2. Linear feet of shelving 2,901


1. Fall 65

2. Spring 65

3. Summer 60



2. Number F.T.E. Graduate Assistants .5



a. Fall 60

b. Spring 60

c. Summer 55


a. AcademicMelissa Cain (Oct. 1975- )Michael Nielsen (Sept. 1983-Jan. 1984)Mary Grosch (Jan. 1984- )

b. NonacademicMary Ellen FarrellDavid A. M. Farris

(Jan. 1982-(June 1983-

Library

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U a ab ~ W ~ l l alE ~ r e bi l i

HISTORY AND PHILOSOPHY LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

Three goals were set for the academic year 1983-1984:

1. Fund raising.

2. Completion of the Bookstacks project, including examination of micro-film collections and preparation of LCS holdings information for no-longer-published sets, continuations and periodicals.

3. In acquisitions, continuation of work on acquisition of a large

British manuscript collection plus complete examination of current

holdings/orders of European record societies, academies, institutes,

universities and other publishers of research materials.

The following progress can be reported:

1. Additional funds for acquisition of historical source works were ac-

quired from internally allocated funds. Proposals for pool funds,

and for contingency funds available through the efforts of the Vice-

President for Academic Affairs, were successful and yielded about

$65,000. Holdings of available microfilmed papers of the Presidents

of the United States were completed and papers of Charles I as well as

records of several nineteenth century British Parliamentary committees,

long needed for research and instruction, were added to our collections.

The History and Philosophy Library has cooperated enthurisastically

with the University Library Development staff in promoting the interests

of the Lincoln Room, through showing the collection on numerous occa-

sions and in preparation of material and a tour for professional staff

of the University of Illinois Foundation. Promotion of the collection

has also been pursued through newspaper articles and a general report

to graduates of the Department of History through that department's

annual publication, History at Illinois.

2. Due to crucial staff changes, this project has not been completed al-

though genuine progress has been made. About 20% of the work remains

incomplete. When the transfer of materials from location to location in

the Bookstacks has been completed, the work of preparing holdings

statements for LCS will be resumed.

3. Efforts with regard to the British manuscript collection came to nothing

because of apparent flagging interest on the part of the owner. Renewed

attempts will be undertaken during the winter. Lists have been assembled

of the institutional publishers referred to in the last annual report

and the work of checking holdings will begin in the winter.

HISTORY AND PHILOSOPHY LIBRARY page 2ANNUAL REPORT

July 1, 1983 - June 30, 1984

In addition to the above, the following might be reported: collection

policy statements have been prepared and consultations completed on halfof them; special efforts have been made to bring our periodicals collec-

tion to a state of currency -- some 50 to 60 titles have been ordered

and/or received and cataloged; progress has been made on several LincolnRoom projects, including the meticulous task of establishing provenance

of each of our titles where that is possible plus an inventory of

damaged items, which is one of the final phases in planning a preservation

program; a relationship with the Chicago Public Library has yielded the

gift of 800 titles in Italian history and may yield 4-5,000 titles in

Jewish religion and culture.

Some goals for the coming year are:

1. To cope with changes in staffing, programs and procedures, and physical

arrangements occasioned by the transfer of the original cataloging

function to the History and Philosophy Library.

2. To complete the several major projects now underway.

3. To begin publishing a History and Philosophy Library newsletter, to be

distributed to interested faculty and students. This newsletter will

supplement the List of Recent Acquisitions which we have published

for many years; its purpose is to provide up-to-date information on

new reference works and services, to report changes in procedures of

interest to users, to supply bibliographic lists of various kinds

(including new additions to the Center for Research Libraries) with

a view to improving the usefulness of the Library to its users.

Martha Friedman

History and Philosophy Librarian

STATISTICAL SUMMARYHistory & Philosophy Library1983-84 Statistics


PERIODICAL6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES

431

293

724

XXX

XXX

XXX

XXX

XXX

XXX

xxx

XXX

XXX

XXX,

XXX

XXX

;XXXxxx

xxx

XXX

20

8

28

451

301

752

1. Nature of Items Inctuded2. Vertical fIle Items.

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ADO SUBTRACT w._ _ .. . . . 0 u i

TYPE LAST z TOTALof YEAR'S t S OF

MATERIAL TOTAL z - JUNE 30z z

CATALOGEDVOLUMES 22,759 1113 70 24 18 0 1189 23,948

UNCATALOGED'VOLUMES

PAMPHLETS 2

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MICROCARDS4 wxx

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1983-84 StatisticsII. Other Information

A. Seating capacity

1. Seats at tables _J4

2. Carrel seats O

3. Lounge chairs 0





1. Fall 63

2. Spring 63

3. Summer 58






a. Fall 40

b. Spring 45

c. Summer 45


a. Academic

Martha Friedman July 1, 1983 - June 30, 1984

b. Nonacademic

Jody Seibold £ July 1, 1983- June 30, 1984

Linda Bryceland July 1, 1983 - July 29, 1983Sharon Michalove August 2, 1983 - November 26, 1983

Elsie Wojnar November 29, 1983 - June 30, 1984

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MODERN LANGUAGES AND LINGUISTICS LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

During fiscal 1983/84 the Modern Languages and Linguistics Librarypursued collection development activites in the fields of comparativeliterature and linguistics, and Catalan, French, French Canadian, German,Italian, Spanish, Portuguese, and Scandinavian languages and literatures.

A great deal of effort was put in database searching through trainingof the staff and demonstrations to Faculty and students. The dropping ofthe Modern Languages International Bibliography by BRS in December 1983made it necessary for the staff to become also knowledgeable in the DIALOG/Lockheed system, the only commercial vendor presently carrying the MLAbibliography.

At the request of the Collection Development Office, the Librarianand the Assistant Librarian prepared collection development statementsin the nine areas for which they are responsible and discussed them withrepresentative Faculty members from the teaching departments and with thestaff of the Collection Levelopment Office.

The Modern Languages and Linguistics Library' staff sponsored anumber of exhibits throughout the year. Particularly noteworthy is theexhibit prepared on occasion of the German American Tricentennial under thesponsorship of the Department of Germanic Languages and Literatures byProf. Tom Kilton with the assistance and advice of Prof. Karl-HeinzSchoepps.

The magnificent library collection in the modern languages and lin-guistics fields were enhanced by the purchase of books and pamphlets byand about Rainer Maria Rilke consisting of approximately 1487 titles in1525 volumes from the estate of Mr. Gerhard Mayer for approximately$14,000.In addition the Modern Languages and Linguistics Library was instrumentalin attracting outside donnors by identifying rare materials available forpurchase.

The staff of the Modern Languages and Linguistics Library compiledthree issues of The Stentor, the library's list of new acquisitions.

Minor reorganization of the fiscal plant of the library was achievedby selecting from among discarded furniture by other departments, piecessuitable for incorporation into the unit. A much needed expansion of thecard catalogs was made possible by the acquisition of second hand catalog

sections as they became available library wide.

The final stage in the reorganization of the Library was approved onpaper in the summer of 1984 with the transfer of Professors Louise Clark,Mary Eustella Fau, and Gail Heuting to the Modern Languages and LinguisticsLibrary.

As fiscal 1983/84 ends, the priorities for next year are as follows:

1. Transfer of materials to the new book stacks addition andreorganization of collections and space at the Modern Languagesand Linguistics Library.

2. Incorporation of new staff members into the operation of theModern Languages and Linguistics Library.

3. Planning and implementing activities associated with theoriginal cataloguing of materials in the fields for which theModern Languages and Linguistics Library is responsible.

4. FBR training of library personnel, Faculty and students.

Respectfully submitted,

Sara de Mundo LoModern Languages and Linguistics

Librarian

Modern Languages and Linguistics LibrarySTATISTICAL SUMMARY


ADO SUBTRACT

TYPE LAST z v i TOTALof YEAR'S AS OF

MATERIAL TOTAL 1 iJUNE 30au t z z o.,x a to --- u

CATALOGEDVOLUMES 17,124 434 134 131 2 - +680 17,804

UNCATALOGEDVOLUMES 11 +11 1 I

PAMPHLETS 2

MICROFILM3 xxx

MI CROCARDS 4 xxx

MICROPRI NT xxx

MICROFIOCHE

5Discs 613_________.________.. 613

Cassettes 0 3 4- 3 3

PERIODICAL 6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6TITLES

330

219

519

xxX

XXX

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

XXX

xxx

xxx

xxx

+- 18

-4 20

- ,r38

348

239

587

Nature of Items IncludedVertical flIe Items.

as uncetaloged volumes. In-house rpferpnce tools foracquisition work

Report the number of reels.Report the number of Individual cards.Vacant spaces are for slides, filmstrips, maps, disks, etc.Refers to titles currently checked in, including duplicates.

1.2.3.

5.6.

I

----.--... --. JL..--wf ..po-wo-fI ....

Modern Languages and Linguistics Library


A. Seating capacity


2. Carrel seats

3. Lounge chairs _





1. Fall 74

2. Spring 73

3. Summer 62






a. Fall 64

b. Spring 62

c. Summer 54


a. Academic

Sara de Mundo Lo

Tom Kilton

b. Nonacademic

Pamela J. Lindell

Cynthia R. Knee

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UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

MUSIC LIBRARY

ANNUAL REPORT

July 1, 1983-June 30, 1984

Last Year's Priorities--Results

1. Thirty-one titles were received on the publisher-based approval planfor books issued in North America and Britain. This only representsabout six-percent of the total titles published per year in GreatBritain and Northern America. Priorities were established from thedesiderata files for music books and scores mainly issued or publishedduring the period 1979-1983. Over 5,500 titles of books and musichave not been purchased during this five-year period. It would costabout $65,000 to acquire this backlog of selected titles.

2. A series of study sessions for all staff members on fielding varioustypes of questions and inquiries was not carried out during the pastyear. Scheduling of such study sessions has been deferred until FBRis fully operational.

3. A detailed list of the special music collections was drafted includingthe organized and unorganized resources in the field of music. Therehave been no new developments or discussions about reorganization ofMusic Library services and resources.

4. Only 104 titles out of the projected 400 titles were reviewed forreplacement purposes, including 62 scores, 22 books, and 20 soundrecordings.

5. Major revisions of the library orientation program, including prepara-tion of new handouts have been deferred until FBR is fully operational.Due to the lack of ready access to a microcomputer, no plans have beenmade to utilize microcomputers for internal library operations such asindexing or online searching of data bases for reference and informationservices.

6. No detailed plans were proposed or developed for an annex for specialcollections in the Smith Memorial Hall storage areas. A proposal wasdrafted to study the reorganization of music resources including thespecial collections. Part of the proposal suggests that some resourcesbe organized into "made-up" collections, while other resources beorganized using the traditional cataloguing and processing procedures.Archive materials and manuscripts would be organized in appropriateways for these types of resources. Since storage space for large giftsor purchases has been exhausted, space in the public areas of the MusicLibrary is being used for storage purposes. Over 300 boxes of materialhave been moved into the public areas on both levels.

-2-

Accomplishments

Circulation Services.

With 178,215 circulation transactions recorded during the past year,the vitality and use of the Music Library remained at a high level (seestatistical chart appended to this report). Included in this figure are59,087 transactions for multiple copies of scores and sets of performingparts. Circulation transactions in the Music Library represent abouteleven percent of the total general circulation within the DepartmentalLibrary Services unit. Corrections were made on 11,624 lines of LCSrecords (9,178 lines for updating records and 2,446 lines for holdingsof records). Several continuing projects include the organizing andprocessing of special collections materials for access and use, such asmaintaining the vocal and piano music collection of the United States,choral reference file, and adding instrumental parts cards to the WGNcollection.

Collection Development.

About 5,200 titles were purchased on the allocated music fund (0057),including 2,300 editions of music, 875 books, 2,066 sound recordings(mainly LP discs), and 20 kits. Approximately 900 items were purchasedon other general funds (publisher-based approval plan, university pressblanket orders, replacements, general research, and photographic repro-duction). Of the 15,869 items received as gifts, 3,636 were forwardedfor processing and cataloguing and 159 were accessioned for the Schoolof Music archives.

The 48 percent increase in titles purchased was due to the infusionof an additional $26,100 into the acquisition program from several sourcesincluding $15,000 from the cancellation or delition of pre-1982 outstandingorders, $1,900 from a temporary/nonrecurring allocation, $5,700 from poolfunds, $2,800 from nonprint funds, and about $700 from the publisher-basedapproval plan.

A collection development policy statement was drafted at the requestof the Director of Library Collections, with subdivisions including writingsabout music, music scores, and sound recordings.

Reference/Information Services.

Regularly scheduled reference/information service in the Music Libraryhas been suspended since August 1983, with assistance provided by all staffmembers on demand via personal contact, telephone, or correspondence. Nostatistics have been kept on the number of questions fielded in the MusicLibrary. Tours, class sessions, and organized lectures continued to beprovided on demand from the School of Music and the Graduate School ofLibrary and Information Service.

Priorities for 1984-85

1. Study and develop plans for reorganizing music resources and serviceswithin the University Library system. The review process should includeorganizing unprocessed and uncatalogued resources and special collections(problem outlined in memo to Bart Clark, 27 April 1984), delivery ofservices to the three main communities of users (University of Illinoiscommunity, School of Music community, and off campus users).

-3-

2. Plan for adding new equipment and developing new skills to deliveronline reference service.

3. Plan for the transition to compact audio discs with new equipmentand services.

4. Plan for the development of facilities to provide service and accessto various formats of audio discs issued prior to 1949, video cassettesand discs, and open reel tapes in various formats. Consider developinga convenient copy service for library users for cassettes.

5. Establish European Blanket Order plans for music books, scores, and aBlackwell's blanket order plan for scores with British imprints.

6. Develop an effective orientation program for staff and users throughhandouts, tours, and other means, to explain access to music resourcesthrough the new online catalogue and other tools.

7. Establish a scheduled reference/information service once again duringperiods classes are in session.

8. Establish a series of study sessions for all staff members on fieldingvarious types of questions or inquiries. Since all staff members areinvolved in handling questions, the purpose of the study sessions willbe to improve search strategies and increase knowledge about referencetools and guides.

9. Review at least 500 withdrawn titles for replacement purposes includingbooks, music, and sound recordings.

10. Establish or revise manuals of processes and procedures.

STATISTICAL SUMMARY

I. GROWTH OF THE COLLECTION (CATALOGUED VOLUMES)

ADD SUBTRACT w

TYPE LAST < z u ,$ TOTALOF YEAR'S zo ux 6u < uJ cr AS OF

MATERIAL TOTAL - < -- e , m -L June 30u -x z m: Z BM-------OwU- Z < H < H=- X - ww - 1984

____ a. g uJ .. z- • _ Z o ______

SCORES ANDPARTS 129,344 1,537 -- - 32 -- 1,505 130,849

BOOKS 31,502 1,262 -- -- 2 -- 1,260 32,762

PAMPHLETS 1 -2,988 - - - - - - 2,988

MICROFILM2 8,086 185 xxx - 1 - 184 8,270

MICROCARDS 3 2,422 -- xxx -- - - -- 2,422

MICROFICHE 3 486 5 -- .. .5 491FILMSTRIPS 12 --- __ -- - --- 17

DISCS4 27,530 1,029 - - 31 - 998 28,528

CASSETTES 86 .95-- -- 95 181TAPES 44 3 - - -- -- 3 47

CHORALCOLLECTION 145,487 317 - - 9 -- 308 145,795

ORCHESTRALCOLLECTION 40,267 49 - -- - 49 40,316

WINDCOLLECTION 6,474 1 -- -- -- -- 1 6,475

KITS 90 1 -- -- -- -- 1 91GAMES 9 --- --. 9

PERIODICAL6 xxx xxx xxx xxx xxxTITLES 356 x16 372

A xxx xxx xxx xxx xxxTITLES 880 xxx xxx x x x 6 886

TOTAL SERIAL6 mm mm..m

TITLES 1,236 xxx xxx xxx xxx xxx 22 1,258

Vertical fiReport theReport theReport the

le items.number of reels.number of Indivinumber of discs.

dual cards

Vacant spaces are for slides, filmstrips, maps, etc.Refers to titles currently checked in, including duplicates.

1.2.3.4.5.6.

Music Library


A. Seating capacity


2. Carrel seats 159

3. Lounge chairs 8


1. Total square feet in library 22,000 (Includes 1,915 squarefeet in Smith Memorial

2. Linear feet of shelving 18,804 Hall)


1. Fall 82

2. Spring 82

3. Summer 81






a. Fall 185

b. Spring 185

c. Summer 183


a. AcademicJean Geil, September 1, 1963 to dateWilliam McClellan, September 1, 1965 to date

b. NonacademicWilliam Buss, October 20, 1981 to dateDenise Cotton, September 15, 1980 to dateLela Jones (.50 FTE), August 17, 1982 to dateAnn McCallister (.50 FTE), November 7, 1983 to January 20, 1984Judy Nordstrom (.50 FTE), March 6, 1984 to dateJean Rhodes, January 24, 1982 to dateMarlys Scarbrough, July 25, 1977 to dateRosalyn Schneider (.50 FTE), December 14, 1983 to July 25, 1984Sylvia Sparkis, February 22, 1982 to August 20, 1983Robert Stiehl(.50 FTE), October 9, 1979 to October 21, 1983

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Life Sciences Council Report

LIFE SCIENCE COUNCIL

ANNUAL REPORT

JULY 1, 1983 - JUNE 30, 1984

Accomplishments of the Past Year

One of the major accomplishments of the past year for all Urbanalibraries was the completion of collection development policy state-ments. The Council now has its full complement of academic staffwith the filling of vacancies in Agriculture and Applied Life Studiesby Carol Boast and Patricia McCandless respectively. An additionalprofessional position in the Agriculture Library is being advertised.As a result of these new hires, book funds were adjusted upward forboth areas. Biology and Veterinary Medicine were awarded pool fundsto address deficiencies in the collection under their supervision.

All libraries within the Council now offer online databasesearching and upgrading of equipment and enhanced service are currentCouncil activities. The Life Science Council Libraries wereresponsible for 46.5 per cent of the online searches done in the Service.Besides being able to utilize microcomputers for housekeeping tasksby library staff, Biology is planning to introduce end user searchingseminars and Health Sciences has instituted downloading and trans-ferral of search results to remote terminals.

The libraries have been busy revising and updating presenthandouts and guides to the library and many units have developednew services, such as handouts, acquisition lists, and newsletters.

In addition to the above general activities, some specificaccomplishments are noteworthy. The Health Sciences Library reportsthe elimination of its audiovisual cataloging backlog. NaturalHistory Survey has received a grant from the state of Illinois toproduce an Illinois Natural Resources Yearbook, a compilation ofdata now scattered throughout the literature. The end product willbe both a printed source and a computer database. The NHS librarianhas been designated co-director for the project and library staffare busy entering data into the IBM PC acquired as part of the grant.

Phyllis Self resigned as Assistant Director for the Council inMay, and in June Patricia McCandless was appointed the new AssistantDirector.

Priorities for the Coming Year

The Council, along with all libraries, will be integratingthe online catalog into daily workloads and offering instruction inits use to faculty and students.

With the advent of the online catalog, the assumption oforiginal cataloging duties can proceed outside the Main Library.Therefore, the Council hopes to receive cataloging instruction within

-2-

the next year. In all likelihood, there will be logistical and otherpractical details to be resolved as the cataloging process movesfrom the Main Library. Current staffing patterns will need to beevaluated in light of the assumption of this new workload.

The coming year will see the long awaited opening of the Stacksto accommodate transfers from the departmental libraries. Althoughitems to be transferred were identified last year, priorities fortransferring must be established and the actual physical movesbe executed.

The Council SDI project, CIMS, is now being implemented manuallyin Biology and Health Sciences. At the end of this pilot project,an evaluation will be made and outside funding again sought toenable the Council to institute the project Counci-wide utilizingmicrocomputers. The experiences from the pilot study should enhanceinterest on the part of funding agencies. If programming and machinecosts can be funded, the project could easily and inexpensively beexpanded to encompass other libraries within Departmental LibraryServices.

The Agriculture Library will extend its hours and offerscheduled reference hours. Health Sciences will be developing acollection development policy statement and adding approximately900 square feet to the existing library as well as embarking on arepair and reupholstering project. In addition, the professionalstaff will be developing faculty liaison with the area's ClinicalEducation Centers. Veterinary Medicine will be seeking permanentbook monies to support pharmacology and toxicology.

I «

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AGRICULTURE LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Implementation of Identified Priorities

1. A new librarian has been recruited to fill the vacant position.Carol Boast will assume her duties officially on August 21, 1984.

2. An increase in the student wage budget from $6,500 to $9,500was negotiated by Mrs. Boast.

3. Purchase of a microcomputer for the Agriculture Library has

been approved.

4. An "Agriculture Library Guide" and an "On-line Search Guide"were developed during the year. Supplies of both are kept on the LCSpublic terminal table.

5. The relationship between the Agricultural Economics Reference

Room and the Agriculture Library will be examined by the new Librarianand the Head of the Department of Agricultural Economics.

II. Accomplishments of the Past Year

1. Once again the Agriculture Library struggled through a yearriddled with staff vacancies and an inadequate student wage budget.

Our circulation position was reclassified from LC III to LTA I. Our ½time serials position was made full time.

2. A proposal for obtaining a microcomputer to be used in a

variety of applications has been approved.

3. The new librarian has successfully negotiated with the College

of Agriculture for additional space for the Agriculture Library.

4. The new librarian has obtained a word processing station on

the College system.

5. The new librarian has obtained an additional professional

position (as yet not filled).

6. We received our new public LCS terminal; it has proven very

popular with our patrons.

7. The Agriculture Library has agreed to house PLATO terminals

which the College is considering providing.

III. Priorities for Fiscal Year 1984-85

The priorities of the Agriculture Library for the coming year are:

1. Expand the hours the Library is open.

2. Provide scheduled reference service.3. Develop specialized services including a newsletter and an

acquisitions list for College faculty and administrators.

AGRICULTURE LIBRARY page 2

Annual Report 1983-84

4. Make the Library a valued member of the College via

participation in the daily life of the College.

5. Develop a strong working relationship with the National

Agricultural Library.

6. Prepare a Title II proposal for strengthening the Agriculture

collection.

Agriculture LibrarySTATISTICAL SUMMARY


PERIODICAL 6

TITLES

CONTI NUATION6

TITLES

TOTAL SERIAL6

TITLES

2,322

740

3,062

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

xxx

XXX

-M,4

XXX

5

4

9

2,327

744

3,071

Nature of items IncludedVertical file Items.



ADO SUBTRACT w

TYPE LAST W z 5 TOTAL

of YEAR'S 9 AS OFMATERIAL TOTAL W I m JUNE 30

CATALOGEDVOLUMES 72,641 1,033 779 4 2 1814 74,455

UNCATALOGED'VOLUMES

APHLETS correctecPAMPHLETS19,891 420 264 156 20,047

MICROFILMA xxx425 6 6 431

MICROCARDS4 xxx

MICROPRINT1 xxx

MICROFICHE5,360 _0 5,360

5 5 - ' :-,,,- __ i _ .' . .. 1 .. .. ... .I

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Agriculture Library


A. Seating capacity


2. Carrel seats 20

3. Lounge chairs 0





1. Fall 78

2. Spring 78

3. Summer 40



2. Number F.T.E. Graduate Assistants .5 through 6/5/84



a. Fall 76

b. Spring 75

c. Summer 32


a. Academic

Nancy L. Davis 9/1/1963 -(on Sabbatical 6/1/1983 - 11/30/1983)

Phyllis Self acting 1/2 time 6/21/1983 - 11/30/1983Mary Elling grad. asst. 1/2 time 6/22/1983 - 6/5/1984

b. NonacademicElizabeth Baniassadi 1/18/1971 -Catherine Kallmayer 10/31/1983 -Kathryn Wiss 1/15/1984 -Carolyn Campbell 7/13/1983 - 8/24/1983Josephine Moeller 8/9/1980 - 12/3/1983

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APPLIED LIFE STUDIES LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Accomplishments of the Past Year

Generally, the priorities outlined in last year's report weremet. On March 21, 1984, Patricia McCandless was appointed ALSLibrarian. Online $earching was offered beginning with the fallsemester. A publicity blurb mailed to faculty and graduate studentsand class demonstrations helped introduce the new service, resultingin 121 searches being performed during the year.

The librarian continues to serve on the College's InformationServices Committee and attempts to get to know the faculty in bothformal and informal contexts.

The book budget will be slightly increased over a two-yearperiod. This new money will mean no serials will have to be cancelledimmediately and some new titles from the scores of new journalsappearing can be acquired.

New shelving for periodicals was approved but purchase has beendelayed by a search to match the finish of the existing furniture.Space is so critical, though, that the Library had to shift thebound volumes and create some less than ideal conditions to be ableto make the collection accessible until the shelving is in place.

In addition to the handout about online searching, the list ofperiodicals was revised and a routine schedule of handout revisionsestablished. Furthermore, planning was begun for a newsletter to

accompany local distribution of the quarterly acquisition list.The repair of the chairs was completed and the student staffing

pattern of having a student work during peak late afternoon hourshas proven so successful that the library will continue that schedule.The addition of a work study student has stretched the student wage

budget and given more flexibility in scheduling.

II. Next Year's Priorities

The library would like to expand its online searching service.Even with the publicity, many people have been accustomed to havingsearches done in other libraries and are unaware that ALS can alsonow do searching of a variety of databases.

Increased interaction with faculty will help spread awareness of

searching and will also create a dialog to promote better book selection,referral, and more relevant service. The Life Science Council'sproposed SDI project is now in the midst of a manual pilot test todetermine its relevancy and usefulness. After evaluation, outside

-2-

funding will be sought to automate the project. Initial interviewingto introduce the project and evaluation of the notification systemwill contribute to that dialog and tighten the library's responsibil-ity for supporting research and the instructional needs of theCollege's students.

Some housekeeping priorities are the installation of shelvingto accommodate the growing bound periodical section and the continued

upgrading of the collection, especially the reference collection andthe addition of more statistical materials. The library will also

begin a weeding program to identify those items which should betransferred to Stacks.

STATISTICAL SUMMARYApplied Life Studies Library


PERIODICAL 6

TITLES

CONTI NUAT IONTITLES

TOTAL SERIAL6

TITLES

245

285

530

XXX

XXX. . . . . .

xxx

Nature of Items IncludedVertical file Items.ReportReportVacantRefers

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

+6

+4

+10

251

289

540

Sociology of Sport Fileas uncae loged volumes. Growth & phyricai performance

filethe number of reels. Art & leisure filethe number of Individual cards.spaces are for slides, filmstrips, maps, disks, etc.to titles currently checked in, including duplicates.

ADO SUBTRACT

TYPE LAST z TOTALof YEAR'S % $ AS OF

MATERIAL TOTAL 5 U _. JUNE 30z z o

CATALOGEDVOLUMES 21,087 667 90 3 81 119 +560 21,647

UNCATALOGED1

VOLUMES 854 0 - + 14 868

PAMPHLETS2 3,222 20 - - 1 - + 20 3,242

MICROFILM3 368 9 xxx 0 0 0 + 9 377

MICROCARDS4 10,536 0 wxx 0 0 0 + 0 10,536

MICROPRINT - 0 xxx 0 0 0 + 0

MICROFICHE4 5,484 473 - - - - +473 5,957

DISCS 11 0 - - 1- -l 1

I.2.3.,4.5.6.

I

Applied Life SludieP Library


A. Seating capacity


2. Carrel seats 0

3. Lounge chairs 6


1. Total square feet in library

2. Linear feet of shelving


1. Fall E2

2. Spring 82

3. Summer 68

D. Personnel (exclude those not hir

1. Number F.T.E. Professionals

2. Number F.T.E. Graduate Assis

3. Number F.T.E. Nonacademics

4. Average weekly hours of studi

a. Fall 59

b. Spring 69

c. Summer 2E

5. Names of employees (note inc.

11 additional chairs

24111~ ~ 38 ft. in Avery Brundage Rm.

ed by the Library)

- 1

tants Q

ent help

lusive dates of employment)

a. Academic

Pat McCandless March 21, 1984 -

b. Nonacademic

Pattie Greenwood

Nila Jefford

Octoberl16, 1977 -

October 8' 1979 -

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BIOLOGY LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

1. Priorities identified in last year's report:

a. Emphasis on maximizing the power of the IBM/PC: This has

been our most successful, and beneficial, library activity during the

past year. All of the regular staff have been involved in learning

to use the PC for 1) searching both local and national bibliographic

data bases for reference, administrative, patron, and SDI searches;

2) downloading data to diskettes; 3) recording staff manuals, job

responsibilities, staff rosters, CIMS data, etc.; 4) word processing

for internal and external reports, professional manuscripts, and

library handouts.

b. Increased personal contact with SOLS faculty: This activity

has been shifted to this coming year's priorities due to the delay in

funding the directly related CIMS project.

c. Implementation of a smooth transition of original cataloging

into the library's operations and services: This implementation has

been delayed until this year when FBR will become fully activated.

d. Material weeding and transfer to the Main stacks: This

activity will be accomplished during this year when the Main stacks

will be open to receive departmental library books and serials.

2. Important accomplishments of the past year:

a. Award of $3,000.00 from the Library's pool funds for

biotechnological and anatomical sciences materials.

b. Conservation and preservation of serials due to an increase

in financial support for binding.

c. Continued operation of the library despite a four month's

vacancy in our LCIII position that had impact in the serials

workload, circulation, and shelving.

3. New priorities for the coming year:

a. To increase personal contact with SOLS faculty as a direct

consequence of CIM5 activity. A manual title announcement system

will be implemented for a two month trial period for SOLS, College of

Medicine, and College of Nursing faculty. Based on this pilot study,

outside funding will be sought for CIMS, and the project will kickoff

with interviews with department heads, and the new SOLS Director.

b. To implement a smooth transition of original cataloging into

the operations and services of the Biology Library.

c. To weed and transfer materials to the Main Library as spacebecomes available. In addition, our quarto section will be

rearranged and partially transferred to make room for a new stagingarea for shelving.

d. To conduct end user searching seminars and followupconsultations for interested SOLS faculty members.

e. To revise the subject oriented guides to the literature for

biology students.

STATISTICAL SUMMARY

GROWTH OF THE COLLECTION

Biology q

1

PERIODICAL

TITLES

CONTIN UAT I ON6TITLES

TOTAL SERIAL 6TITLES

0T .TI

1,440

551

1,991

XXX

xxx

XXX

xxX

XXX

I !XXX

XXX

XXX

XXX

XXX

XXX

XXX

, w I II0

- 13

- 13

I I1,440

538

1,978

I, Nature of Items Included as unceteloged volumes. Database ;,.rr pi2. Vertical file Items, cataloging tools

. Report the number of reels,

Report the number of Individual cards.

5. Vacant spaces are for slides, filmstrips, maps, disks, etc.

6. Refers to titles currently checked in, including duplicates.I

ides,

I.

ADO SUBTRACT

TYPE LAST us z ~ 5 TOTAL

of YEAR'S N2 ASOF

MATERIAL TOTAL l z § - JUNE30

CATALOGED +VOLUMES 116,569 1,213 1,517 6 131 352 2,253 118,822

UNCATALOGED1

VOLUMES 16 22 0 0 0 0 +22 38

PAMPHLETS 2 784 0 0 0 784 0 -784 0

MICROFILM3 336 11 xxx 0 0 0 + 11 347

MICROCARDS4 389 0 xxx 0 0 0 389

MICROPRINTL 0 0 xxx 0 0 0 0 0

MICROFIOHE 79 46 0 0 0 0 +46 125

Disks 6 0 0 0 0 0 0 6

Audiotapes 2 0 0 0 0 0 0 2

library

L...____* _ _ .

Library


A. Seating capacity

1. Seats at tables __11

2. Carrel seats 36

3. Lounge chairs 6



2. Linear feet of shelving 1"7,920


1. Fall 93

2. Spring 93

3. Summer 69






a. Fall 80 (excluding interim)

b. Spring 80 (excluding interim)

c. Summer 53 (excluding interim)


a. Academic

Elisabeth Davis 9/71-

Mitsuko Williams 11/21/74

b. Nonacademic

Mary A. Collins 12/19/68-1/14/84Lois L. Doherty 6/28/83-8/18/83Margaret A. Henderson 4/30/84-Ruby Jagr 6/14/80-Kevin S. McClure 8/8/83-Mary Rose Wiater 9/25/83-

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THEUNIVERSITYOFILLINOIS

CHICAGO

University of Illinois College of Medicine at Urbana-ChampaignLibrary of the Health Sciences102 Medical Sciences Building506 South Mathews, Urbana, Illinois 61801(217) 333-4893

LIBRARY OF THE HEALTH SCIENCES - UCANNUAL REPORT

FY 83-84

The Library of the Health Sciences-UC was the beneficiary of twomajor accomplishments this past year. The first is the Libraryof the Health Sciences-UC received its first adjustment to itsmaterials acquisition budget for the purchase of materials in thearea of clinical medicine. A special thanks goes to the Peoriaand Rockford Branch Librarians and the Associate UniversityLibrarian for Public Services who supported the Urbana Branch'srequest for a more equitable distribution of acquisition funds.It was a very easy task to encumber this new budget, becausefaculty and students had long waited five to ten years topurchase many basic medical journals. Encouraged by thisreallocation faculty and students are evermore eager toparticipate in notifying library staff of their information needsand look forward to another increase in adjusting the acquisitionbudget to the research and teaching needs of the faculty andstudents of the Colleges of Medicine and Nursing on the UrbanaCampus. The second is that the persistent backlog of audiovisualcataloging reported in many annual reports has been eliminated.Thanks goes to the perserverence and dedication of theaudiovisual staff at the Library of the Health Sciences inChicago and Urbana. Library users in Chicago, Peoria., andRockford as well as Urbana will now have knowledge of theseaudi ovi sual programs.

During the past year the library staff made a critical appraisalof its image, examined and codified its procedures, analyzed themonograph and serials collections by subject., and identifiedmethods to provide better service to its users.

The arrival of the IBM-PC microcomputer in 1983 aided in thisendeavor and has radically changed the life of the entire librarystaff. As the name implies it should be thought of as a personalcomputer-one needed by every staff member. Staff members haveattended various training sessions and are encouraged to attendtraining sessions and become active users of this technology.

Staff members now have become familiar with using this equipmentas a result of using its word processing capabilities to producetheir procedures manuals, analyze collection use statistics, andsearch a wide variety of databases through its telecommunicationcapabilities. It is now possible for bibliographic data to betransmitted between terminals through the University's Cyber andIBM Systems. Users can now choose to receive data in eitherelectronic or in print form.

The Library of the Health Sciences-UC has long maintained astrong commitment to quality reference service but has been somewhat passive in its relationship with the developing clinicalprogram. In defining the directions for LHS-UC Library in FY 85the first goal will be to develop an extensive faculty liaisionprogram with the Clinical Education Centers at Carle Foundation,Mercy and the Danville Veterans Administration hospitals.Emphasis will be placed on developing an extensive bibliographicinstruction program for the M-3 and M-4 years., and on activelyparticipating in clinical conferences.

During FY 84 library staff gathered statistics on the use andsize of the serial and monograph collections. For the upcomingyear these statistics will be used as the basis for a collectionevaluation program and a plan for the collections projecteddevelopment. The anticipated conversion of serials data to thePhilsom System in 1985 will greatly assist library staff inevaluating the serial collection. Data collection and analysiswill be extended to include the audiovisual and governmentdocument collections as well. Attempts will be made to encouragemore discussion regarding collection development practicesbetween local hospital and University of Illinois departmental1 ibraries.

The Library staff will continue to pursue ways to solve theproblems of limited space with a growing collection. During FY85 it is anticipated an addi.tional forty sections of shelvingwill be added to the library facility, materials will berelocated, and chairs will be reupholstered. This has been madepossible through funds from the College of Medicine. Planningwill continue to extend the library facility to the space nowreferred to as the veranda. This will add approximately 900 sqfeet to the existing library facility and the space will be usedprimarily to increase the library's seating capacity.

Respectfully submitted,

Phyllis C. SelfHealth Sciences Librarian

LIBRARY STAFF - AS OF JUNE 30, 1984

ACADEMIC

Allegri, Francesca - Urbana, Assistant Health Sciences Librarian

Johnson, Anita - Urbana, Research Associate

Self, Phyllis- Urbana, Health Sciences Librarian

NON-ACADEMIC

Baldarotta, Betty - Urbana

McGrath, William - Urbana

Meyer, Julie - Urbana

Peters, Ruth - Urbana

SUPERIOR PERFORMANCE INCREASES

NON-ACADEMIC STAFF

Julie Meyer

ACADEMIC PROMOTIONSAND TENURE

To the Rank of Associate Professor with Tenure

Allegri, Francesca

OPERATING BUDGET - URBANA

Library Materials

Books . . . . . . . . S S . . . . . . .

Serials . . .

AV .... . .

Gift Funds

Grants (Adult

Binding . .

Expense

BRS Contract

Equipment . . .

Personnel

Academic . .

Non-Academic

Wages . . . .

Travel . . .

& . . . 0 . . . . . . . .

Health Nursing)

0 0 5 5 5 5 0 S

* • 5 5 S S 5 5

. . . . . . . .

TOTAL . . . . . . . . . . . . . .

40000.00

36786.00

5000.00

0000.00

6000.00

2400.00

3600.00

0000.00

62043.00

45264.00

21000.00

500.00

. * . . . . .*186593.00. * * * *

9 0 . .

SEARCH INCOME - URBANA

Billed .......... ......... . 6,619.59

PERSONNEL SUMMARY BY CLASSIFICATION AND RANK - URBANA

NON-ACADEMIC

Library Technical Assistant I . . . ............. * . 3 FTE

Clerk Typist III *..................... . . 1 FTE

ACADEMIC

Associate Professor . . . .. . . . ..................... * iFTE

Assistant Professor . . . . ... . . ..* * * * * * * .. *. . . 1 FTE

Graduate Assistant .................. . .. 1 FTE

*Research Associate * ... ...* * * . . .*. . . . . . . .*. 3/4FTE

* Funded by the College of Medicine - Urbana

PERSONNEL - 1983/84 - URBANA

Academic . . . . . . . . * * ........................ . .33/4 FTE

Non-Academic . . . . . . . . . . . . . . . . . . . . . . 3 FTE

Students (FTE) . . . . . . . . . . . . . . . . . . . . . .. . 14

TOTAL .............. ............ 21 FTE

URBANA COLLEGE OF MEDICINE LIBRARY EXPENDITURES

Library Materials

Books . ... ...

Audio-Visual Materials

Equipment . . . . . . ..

MEDLINE Subsidy . . . .

Expense . . . . .

Personnel

Academic . . . . . . .

Non-Academic . * . .

Wages . . . . . . . .

5,000.00

5,000.00

16,329.00

3,000.00

10,875.00

0

3,000.00

43,204.00TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . .

COLLECTION USE STATISTICS - URBANA

JUNE LCS FIGURES NOT AVAILABLE (7/2/84)

General Circulation

Students . . . . . . . . . . . . . . . . . . . . . . . . . 5,884

Faculty . . . . . . . . . . . . . . . . . . . . . . . . . . 3,132

Others . . . . . . . . . . . . . . . . . . . . . . . . . 3,747

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . 12,763

Renewals by Mail/Phone/LCS . . . . . . . . . . . . . . . . . 10,469

In House Use . . . . . . . . . . . . . . . . . . . . . . . . 6,680

Reserve Materials

In House Use . . . . . . . . . . . . . . . . . . . . . . . . 8,236

Overnight . . . . . . . . . . . . . . . . . . . . . . . . 2,559

Three Day . . . . . . . . . . .. . . . . . . . . . . . . . . 811

One Week . . . . . . . . . . . . . . . . . . . . . ..... 11

TOTAL . . . . . . . . . . C . .. . . . C . . . . . .. . 11,617

Reference Use . . . . . .. . . . .... . . . . . . . . .... c 5

Photocopies *

Self Service . . . . . . . . . . . . . . . . . . . . . . . . 21,160

Interlibrary Loan . . . * * ........ . . . . . . . . . c 245

Departmental Accounts . . . ......... . . . . * * * . . 5,985

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . 27,390

Audio-Visual Materials . . . . . . . . . . . . . . . . . . . . 4,103

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . .. . 73,027

* Photocopy Equivalents - calculated by taking the total number of

exposures made on photocopy equipment and dividing that number by

4.5 4.5 equals the number of article equivalents conservativelyestimated by using an average article length of 6.7 pages andassuming that each exposure includes 1.5 pages of text (somearticles copied at 2 pages per exposure and some at 1 page perexposure.)

RENEWALS BY LIBRARY COMPUTER SYSTEM (LCS)

Urbana ** * . . . . . . . . . . . . 8,974

JUNE LCS FIGURES NOT AVAILABLE (7/2/84)

OVERDUE MATERIALS ACTIVITY - URBANA

1,857

75

64

Overdue Notices Sent . . . . ..

Overdue Notices Returned . . .

Lost Book Billing . . . . .

Bills Cancelled . . . . . . .

Letters Sent by U.S. Mail . . .

Postcards Sent by U.S. Mail . .

Notices Sent by Campus Mail . .

Postage Fees . . . . . .*

Number of Items Declared Missing

Estimated Repurchase Cost . . .

67

174

• 19

. 426

. $53.60

* 39

$2,100

a .& .0 .9 .0 .0 .0

OVERDUE RESERVE MATERIALS - URBANA

Overdue Notices Sent * * * * * * * ........... . 22

Overdue Notices Returned . . . . . . . . . . . 5

Bills Sent . . . . . . . . . . . . . . . . . . . . . . . . . 12

Bills Cancelled .. . . . . . . . . . . . . . . . . 4

Renewals by phone . . *.............. . . 0

Fines . . . . . . . .. . . . . . . . . . . . . . . . . . . $458.50

* Renewals (in person) . . . . . . . . . . . . . . . . . ... 993

COURSE RESERVE ACTIVITY - URBANA

Reserve Request Lists Received ............. . 27

Items Placed on Reserve . . . . . . . . . . . . . . . . .. . 984

Items Removed from Reserve . . . . . . . . . . . . . . .. . 626

Personal Copies Placed on Reserve . . . . . . . . . . . . . 9

Personal Copies Removed from Reserve . . . . . . . . . . . . 27

NEW BOOK SHELF ACTIVITY - URBANA

Total Number of Items added to NBS . . . . . . . . . . 1227

Total Number Removed from NBS . . * * . ........ 1229

With Notification Request . . . . . . . . . . . . . . . . .. . 262

Without Notification Request . . .. .. ................ 967

URBANA

COLLECTION SIZE - PHYSICAL UNITS - 1983/84

Print Materials

Books

Reserve . . . . . . . . . . . . . .

Reference . . . . . . . . . . . . .

Special Collections .

Theses *

Mi- n I-n f i I

* 0 6 S 0 0 0 S 0 0 0 0

00 0 0 0 0 a 0 0 0 0

I-LCL 'L-L J m.laL * * * * *

Master Copy . . . .

Circulating Copy

TOTAL . . . . . . .

Stacks . . . . . . .Total . . . . . . . .

Journals

Special Collections .

Stacks .. .. .. .

TOTAL . . ......... .

Government Documents

Print -

Microfiche .....

TOTAL . . . ........

Pamphlets . . . . . . .

Ephemeral File Materials

Multimedia Catalogs . .0

Uncataloged monographs

TOTAL PRINT VOLUMES 0 0 0 . 0 0 . 0 0 0 0 S . . .. . .. 29614

* Theses are included in stacks count

807

1336

0

0

0

6

6

1550717650 *"

0

5989

5989 -

2278

0

2278 +

0

1941 't

1733 '

23±

REFERENCE STATISTICS - URBANA

By type of question

Instruction in library resources .. *

References checked (verification). * * *

Bibliographies compiled . . . . . . .*

Biographical and Directory Information *

Publication data . . . . . . . . . . ..

Subject search manual . * * * ........ *

Information Questions and Others

General Reference . . . . . . .. . .

Directional questions ........

Computer searches . ....... * * *

TOTAL . . . . . . . . . . . . . . . . .

By user group

Faculty and Staff ...........

Medical Center Students . . . . . . . .

Affiliates . . . . . . . . . . . . . . .

Public . . . . . . . . . . . .

TOTAL . . . . . . . . . . . . . .

Audio-Visual Reference - By type

Instruction to users

Verification . . . . . . . .

Bibliographies compiled . .

Biographical and Directory .

Publication (holdings) data

Subject Search manual . . .

of question

..0 0 .0

. . . . . .

. . . . . .

2439

732

0

810

2814

1428

3591

1569

1085

14468

2430

7974

813

2166

13383

150

63

24

9

417

1650 . . 0 0 . . . 0 0

. . . . . * *

. . . . . . .

. . . .

. .

*

AV DEPARTMENT (cont.)

General Reference . . . . . . . . . . . . . . . . . 141

Directional questions . . . . . . . . . . . . . . . . 45

TOTAL . . . . . . . . . . . . . . . . . . . . 1014

By user group

Faculty and Staff . . . . . . . . . . . . . . . . . . 551

Medical Center Students . . . . . . . . . . . . . . 296

Affiliates . . .... . . . . . . . . . . . . . . ... 102

Public . . . . . . . . . . . . . . . . . . . . . . . 65

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . 1014

SEARCHES BY COMPUTER NETWORK

URBANA

BRS (Bibliographic Retrieval Services) Data Bases

Academic American Encyclopedia . . . . .

AGRICOLA . . . . . . . . . . . . . . . . . . .

AGRICOLA Backfile . . . . . . . . . . . . . .

American Men and Women of Science . . . . . .

BIOSIS Previews . . . . . . . . . . . . . . .

BIOSIS Previews Backfile . . . . . . . . . . .

Books in Print . . . . . . . . . . . . . . . .

Books Info . .. . . ............... . .

CA Search . . . . . . . . . . . . . . . . . .

CA Condensates Backfile . . . . . .

CMHS . . . . . . . . . . . . . . . . . . . .Compendex . .Critical Care Medical Library . . . . . * . .CROSS . . . . . . . . . . .

CULP . . . . . . . . . . . . . .

DISC . . . . . . . . . . . . . . . . .Dissertation Abstracts . . . . . . . . . . . .

DOED . . . . . . .. . ......................

Drug Abuse and Alcohol Use/Abuse . . . . . . .

EICI . . . . . . . . . . . . . . . . .. .....

Enviroline . . ....... . .. . . . . . * * ....

Environmental Impact Statements . . . . . .

ERIC . . . . . . . . . . . .. . * . ..........

Exceptional Child Education Resources . . . .

Excerpta Medica . . . . . . . . . . . ....

FEDEX . . . . . . . . . . . . . . . . . . . .FILEGPOM . . . . . . . . . . . . .. . . . . . . ..Health Audiovisual Online CatalogHealth Planning and Administration . . . . . .

. . . . . . . 0

0

0

0

58

10

26

5

10

3

7

117

0

3

1

0

0

0

0

0

27

0

9

01

4

2

14. . . . . . .

INFOPRM . . . . . . . . . . . . . . . . . .

INSPEC . . . . . . . . . . .

International Pharmaceutical Abstracts . .

Management Contents ..........

MEDLARS . . . . . . . . . . . . . . . . .MS78MS74MS70

MEDOC

NAL Serials File . . .. .............

NCFR . . . . . * * * ................... .

New York Times Information Bank * * *

NCMH - National Institute of Mental Health

NIHIS

NTIS

NTIS Ba

NRIC .

PAIS .PATS

Pharmac

Polluti

PreMED

PrePSYC

PsycholReligiol

Ss0i ,

SSCI Ba

SSIE .

SuperInSDI's

ckfile . . . . . . . . . . .

eutical News Index . . .

,on Abstracts . . . . . . . .

ogical Abstracts . . . . . .n indexnline Microcomputer Software)

.ckfile . . . . . . . . . . .

dex

TOTAL .. . . . . . . . . . . . .

Occupational Health and Safety Data Bases

Hazardline . . . . . . . . . . . . .

TOTAL . . . . . . . . . . . . .

0 * * * 0 0

1

0

3

2

0

338

1006839

0

0

0

0

5

0

8

0

1

030

0

39

1

23326

2

0448

896

NATIONAL LIBRARY OF MEDICINE DATA BASES

BIOETHICSLINE . . . . . . . . . .

CANCERLIT . . . ..

CANCERPROJ . . . .

CLINPROT . . . . .

CHEMLINE . . . . .DIRLINE . . . . .

EPILEPSYLINE . . .

HISTLINE . . . . .

Health Planning and

MEDLINE . . . . . .

MEDLINE Backfiles .

MEDLEARN . . . . .

PDQ . . . . . . .POPLINE . . . . .

RTECS . . . . . .

SDILINE . . . . . .

TOXICITY DATA BANK

TOXLINE . . . . . .

TOXBACK . . . . . .

TOTAL . .......

NLM LOCATOR FILES

ATL .TI

. . . . . . .

. . . . . . . •

Administration

. . . . . . .

. . . * * * *

. . . . . . .

. . . . . . . ,

. . . . . . . . . . . . . . 0

SVU A-l L4^ . * *

CATLINE ....

Name Authority

SERLINE . .*. .

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . ....

137

57

41

1

0

99

27

0

0

511

0

1

6

2

019

0

72

1

8

3

LOCKHEED DATA BASES

AGRICOLA . . . .

BIOSIS Previews

CAB Abstracts . . . . . . . . . . .

Chemname .. . . ........

Chemical Abstracts . . . . . . . . .

Child Abuse and Neglect . . . . . .

Comprehensive Dissertation Abstracts

Compendex . . . . . . . . . . . . . .Computer Database . . . . . . . . .Dial Index . . . . . . . . . . . . .

Energyline . . . . . . . . . . . . .

Enviroline . . . . . . . . . . ...

EPB . . . . . . . . . . . . . . . .

Excerpta Medica . . . . . . . . . .

Foods Adlibria .. . . . . . . ...

Foundation Directory . . . . . . . .

FSTA . . . . . . . . . . . . . . .

Foundation Grant Index . . . . . . .

GPO Monthly Catalog . . . . . . . .

Grants . . . . . . . . . . . . . . .

INSPEC . . . . . . . . . . . . . . .

International Pharmaceutical Abstrac

International Software . . . . . . .

Legal Resources Index . . . . . . .

LISA . . . . . . . . . . . . . . . .

Magazine Index . . . . ........... .

Medline . . . . . . . . . . . . . .

Metadex . . . . . . . . . . . . . .

t.... ... ..

. . . . . .

. . . . . .

. . . . . .

. . . . . .

.p . . * * *

. . . . . *

t. . ... .

. . . . . .

. . . . . .

. . . . . .•

. . . . . .

Microcomputer Index

a . . . . . . . . . . . . . . . . . * * * *a

& .0 .0 .0 .0 .0 .0 .0 .0 .0 .0 .& .& .0 .0 .0 .0 .0* . . . .

0

0

1

0

0

0

010

0

2

0

24

0

0

0

0

0

0

0

1

0

0

4

0

0

0

0. . . . . . . . .

LOCKHEED DATA BASES cont.

Newsearch . . * * * * * * * * * * * * .* . . . . . . . .

PAIS International . . . . * * * * ................. * * * *.

Patents . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Pharmaceutical News Index .................. 0

Population Bibliography * * * * * * * * * * * * * * * * * * * 0

PTS Federal Index ........... .. .... . . . 0

RILM .& . . . . . . .0

SCI Search . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Sociological Abstracts .. * . . . .. * .................. . . oSSCI Search . . . . . . . . . . . . . . . . . . . . . . . . . 1SSIE (Smithsonian Science Information Exchange) . . . . . .. . 0

TOTAL . . . . . . . . . .. . . * *............................51

SERIALS CURRENTLY RECEIVED

Urbana. ........ . * * * * ............ 665

Urbana - Titles Added ......... ........... 104

Urbana - Titles Discontinued . . . . . . . . . . . . . . . . .

Net Increase - Titles ............ ........ . 104

TECHNICAL SERVICES - URBANA

Collection

rr.,I- In1 7 lf,1.I .,-,,LU Ld.. VU.Lumes . . * * * * *

Volumes Added . . . .

Volumes Withdrawn . . .

Net Increase - Volumes .

AcquisitionS 1--I. A - 22 2-

BOOKS Aueu .* * * * * . * *Books Withdrawn . . . . . . .Documents Added . . .......

Documents Withdrawn . .. *

*Uncatalogued Volumes Added .

*Uncatalogued Volumes Withdrawr

Serial Volumes Added . . .

From Bindery . . . . . . .

Pre-Bound . . . .........

Transfer - in . . . . . . .

Gifts - Bound . . . . . . . . .

Theses Added . . . . . . . . . . * 0 C 0 6 C C C, C C 0

Serials

Serial Volumes Added . * * *

Serial Volumes Withdrawn * * .

Serial Titles Added - Journals

Continuations * . . . . . .

Net Increase .* * * * *

Serial Titles Dropped . . . .

Total Serial Titles Received

Total Journals .* * * * * *

Total Continuations . . . . .

* Uncatalogued volumes include pamphlets, ephemeral filematerials, multimedia catalogs and uncataloged monographs.

29,614

3,360

533

2,827

1,652434191

34

889

65

628

497

108

23

0

0

628

0

98

4

102

0

665

545

120

URBANA

COLLECTION SIZE - PHYSICAL UNITS - SUMMARY - 1983/84

Archives and Manuscripts (in linear

Total Print Materials .......

Total Microfilm Reels . . . . . .

Total Microfiche Pieces ......

Total Media . . . . o . ......

feet)... . . . . . . . .

. . . . . . . . . . . . .

. . . . . . . . . . . . .• •

TOTAL COLLECTION - NUMBER OF PIECES . . . . . . . . . . ...

0

29,614

0

3,106

33,528

66,248

COLLECTION SIZE - TITLES 1983/84 - Urbana

Print Materials

Monographs . . .. .

Special Collections

Serials . o . .. *.

Documents

Print . . . . . .

Non-Print . . ..

Pamphlets, Catalogs,

* S 0 0 1,249(added t!year)

0

665

. . . . .

. . . . .

Ephemera

2,278

0

3,674

Multimedia Materials

Audiorecordings

Discs . . . . . . . . . . . . . . . . . . . . . . . .

Audiocassettes . . . . . . . . . . . . . . . . . . . .Tapes . . . . . . . . . . . . . . . . . . . . . . . .

Filmstrips

Silent . . . . . . . . . . . . . . . . . . . . . . .

Sound . . . . . . . . . . . . . . . . . .

Flash Card Sets . . . . . . . . . . . . . . . . . . .

Microforms

Film . . . . . * . . . . . * * . * * * * * * * . .

Fiche . . . . . . . . . . . . . . . . . . . . . . . .

PLATO Microfiche . . . . . . . . . . . . . . . . . .

Models . . . . . . . . . . . . . . . . . . . . . . . . .

Pictures . . . . . . . . . . . . . . . . . . . . . . .

Slides

Lantern . . . . . . . . . . . . . . . . .

35mm Silent . . . . . . . . . . . . . . . . . . . . .

35mm Sound . . . . . . . . .. . . . . . . ..

0

3350

0

1,603

14

6

0

0

146

292

* . . .

COLLECTION SIZE - TitlesSlides, cont.

Microscope * *

Stereoscope *

Videorecordings

16mm Films * * *

8mm Films . . .

Transparencies .

Total Print . .

Total Non-Print

* . . . . . . . S 9 0 0 0

* 0 0 0 0 0 0 0 0 0 0 0 9

* 0 0 0 0 0 0 0 9 0 0 0 0

* 0 0 0 0 0 0 0 0 5 0 S 0

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . .

* 0

* 0

* 0

* 0

0

2

502

168

4

1

* *

* .

* .

* .

* .

* *

* .

*t * 3,082

COLLECTION SIZE - VOLUME EQUIVALENTS (VE) - 1983/84

Print Materials

Books

Reserve . . . * *

Reference . . . . .

Special Collections

Theses

Microfilm . . .

Master Copy . .

Circulating Copy

Total . . o . .

Stacks . . . . . .

TOTAL . . . .

Journals

Special Collections . . ..

Stacks . . . . . . . . .

Total . . . . . . . . . . .

Governemt Documents

Print (10) . . . . . .

Microform (77) * * * * * *

Pamphlets (10) . . . . . .

Ephemeral File Material (10)

Multimedia Catalogs (10) . .


Audiorecordings (5) * * * * *

Filmstrips (3.5)*. . . . . .

* 0 0 0 S S S S

S S S S S 0 S S

807

1,336

0

0

0

6

6

15,507

17,650

0

5,989

5,989

228

0

0

194

173

121.

19.

COLLECTION SIZE - VE's cont.

Flash Card Sets (1) . . . . . . . .

Microforms

Film (3.5). . ... . . . . . .

Fiche (77) . . . . . . . . . .

Plato Microfiche (77) . . . . . .

Models (1) . . . . . . . . . . . .

Pictures (10) . . . . . . . . . . .

Slides (20) . . . . . . . . . . . .

Videorecordings (1) . . . . . . ..

16mm Films (1) . * * . . . .

8mm Films (1) . . . . . . . . . ..

Transparencies (1) . . . . . . .

Total Print Volume Equivalents * *

Total Non-Print Volume Equivalents

Total Volume Equivalents . . . . .

. . . S S S 5 0 0 5 0 & 5 0

0

40

1.

10

0

2,870

612

213

4

1

24,234

3,891

28,125

OCLC FILES

Acquisitions Department . . . . ......... ..... .... 0

Interlibrary Loan . . . . . . . . . . . . . . . . . . . . . 0

Multimedia Services . . . .. . . .. ................... . 92

TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . 92

TOTAL SUBJECT SEARCHES . . . . . . . . . . . . . . . . . . . . .. . 1,085

TOTAL TITLE SEARCHES . . . . . . . . . . . . . . . . . . . . . .. . 191

NUMBER OF PATRON REQUESTS (BILLED) . . . . . . . . . . . . . . .. . 300

ONLINE SUBJECTS SEARCHES (All Databases)

Urbana . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 1,085

4-J

0C.)

c0

Q)W4-J*H

ooL-l

r-400

,-- 0 0 0 0

0e*00oo) 0 '4

a'

0~

00~

Lf)*

00^0

0)

Hu^ 0

CCV- -)

<Ui,-.-

cc o

P- 0 4

^ S tC

0 ' r-H H-

MO 0

U 0 0 \£)o o ..

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133 n"

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'4'4

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NCN

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C'4 N

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'4H0H

0

r•

00r0

00H

r-400

*)toLn

0\Lr~

0~H'.0'.0

0)0

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cooOHH

0

00

00 P >- 4

0 0 :>Q< 4? L > zCa-i*-^ < 0n z ~

LJi

00*cni)(Y)

1---4 cu

PAGING FROM LIBRARY SYSTEMS - A0, GArVA

1983

July

Bur Oak

ChicagoCorn BeltCumberland TrailDuPageGreat RiverIllinois Valley

Kaskaskiewis ani Clark

Lincoln TrailsNorthern IllinoisNorth SuburbanRiver BendRolling Prairie

ShawneeIllinois StateStarved RockSuburbanWestern Illinois

Aug. Sept. Oct. Nov. Dec. Total

19 3

2 1412

1984

Jan. Feb. March April May June Total

Bur OaksChicagoCorn BeltCumberlandDu PageGreat RiverIllinois Valley

KaskaskiaLewis and ClarkLincoln TrailsNorthern IllinoisNorth SuburbanRiver BendRolling PrairieShawneeIllinois StateStarved RockSuburbanWestern Illinois

9-

13

13

6

3

5

62

52

2

191122

1051

11 6

2

3 5 41I1

7 3

324 22

64

12 12

2 3 14

4

128

11

105

12822

4 5 151

104

COLLECTION SIZE - PHYSICAL UNITS - Cont'd.


Audiorecordings

Discs . . . . . . . .

Audiocassettes . . .

Filmstrips - Silent . .

Filmstrips - Sound . . .

Flash Card Sets .. . .

Microforms . . . . . . .

Film * * * * * * *

Fiche . . . . . . . .

PLATO Microfiche . .

Models . . . . . . . . ..

Slides

Lantern Slides 3- x 4

35mm - 2 x 2 - Silent

35mm - 2 x 2 - Sound

Stereoscope

TDscs * 0

Slides . . . . . ..

Videorecordings . .

16mm Films . . . . .

8mm Films . . . . . . .

Transparencies . . . . .

TOTAL MEDIA PIECES . . .

. . S S S S S 5 0 0 0 0 0 S S S S

. 0 0 . 0 .a & S a & 0 5 •-.. . S

0

3080

26

10

603

1

64

0

. 237

. 0

. 612

. 213

* 4

* 1

. 33554

0

7644

21059

COLLECTION SIZE - PHYSICAL UNITS- Cont'd.

Archives

Papers . . . . . . o.0 . . . . . . . . . . . . . . . . 0

Photographic materials . . . . . . . . . . . . . . . . 0

Bound Volumes * * * *. .. . . . . . . . . . . 0

Films . . . . . . . . . . . . . . . . . . . . . . . . . 0

Videocassettes . . . . . . . . . . . . . . . . .. . . 0

Audiotapes . . . * * * * * * . . . . . . • 0

Artifacts * * * * * * * . * * * * * * * * . . . 0

Microfiche * * * * * * * * * * * * * * . . . . . 0

TOTAL ARCHIVE PIECES . . . . . . . . . . . . . . . . .

HO 01,401 "I iCS LIBR~~

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I, LAST YEARIS PRIORITIES

The SDI (Selective Dissemination of Information) Project in whichmember librarians of the Life Sciences Council were going to engageas soon as funding became available, was not launched. The grantmoney from the Special Library Association was not awarded.

Establishing and acquiring career literature for a Career Infor.mation Area was a goal which will continue. This collection hasbeen located in a special case and is being added to as materialsbecome available. Coby Simerly, .A/ssistant Dean of students in the

School of Human Resources and Family Students, requires studentsto investigate this subject as a project for her course.

Marketing of the services of the Home Economics was a goal whichwill also continue. Bibliographic instruction was continued in

the Foods and Nutrition courses. In addition, the Librarian pre-

sented a lecturdto an Interior Design class which included biblio-

graphic instruction and information in using special referencematerials and indexes for this subject area. Unfortunatelys an

assignment resulted in an above average number of issues of inter-

ior design journals disappearing and slides from the slide table

being stolen. This was another example of why a redesign of the

circulation area to provide more security for library materials

would be a good goal to attain. A design was described in the

Annual Report for 1981/82.

II. THE MOST IMPORTANT ACCOMPLISHMENTS

Indexing and abstracting journals were shifted to a centralized

location adjacent to tables for easielaccessibility and use by

patrons,

An inventory was taken by the Library Technical Assistant who

supervised the students. A total of 139 monograph titles were

missing.

A list of serials and their holdings was compiled. The Librarian

had had a request from other Home Economics librarians at the

American Home Economics Association meeting for such a list.

The most important accomplishment was the writing of a collection

development statement. Important because the budget allocated

to the Home Economics Library is inadequate for the acquisition

ofAHome Economics and Food Science titles needed for research.all

III. N3W PRIORITIES

With the availability ofthe online catalog this fall, the devel-

of a FBR instruction program will be the first priority Lor the

coming year.

HOME ECONOMICS LibrarySTATISTICAL SUMMARY


PERIODICAL 6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES

214

77

291

XXX19

xxX1

xxx20

XXX

XXX

XXX

xxx

XXX

XXX

XXX

1

xxx4

xxx

5

xxx

xxx

xxx

l- 18

-3

+ 15

232

74

306

Nature of Items Included as uncetaloged volumes.Vertical flIe itemIs.Report the number of reels,Report the number of Individual cards.

Vacant spaces are for slidesa filmstrips, maps, disks, etc.Refers to titles currently checked in, including duplicates.

ADD SUBTRACT

TYPE LAST v z TOTALof YEAR'S i AS OF

MATERIAL TOTAL JUNE 30

CATALOGEDVOLUMES 13398 581 275 2 1011 2 -155 13243

UNCATALOGED'VOLUMES

PAMPHLETS 2

3356 146 +146 3502

MICROFILM3 xxx

MICROCARDS 4 wxx

MICROPRINT4 xxx

HIMCOFIOHE4 1705 1 - 1 1706

5

TOTAL 18459 728 275 2 1011 2 -P 18451.......-.......

1.2.3.9145.6.

I - ------ a -4 m.-4 1L.Owo--.----

HOME ECONOMICS


A. Seating capacity

1. Seats at tables lip

2. Carrel seats 0

3. Lounge chairs 0





1. Fall 69

2. Spring 69

3. Summer 45






a. Fall 57

b. Spring 49

c. Summer 10


a. AcademicBarbara C. Swain September 1969-

b. NonacademicBarbara G. Blanchard December 1981-June 1984

Library

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U I I I I I I I I I l

ILLINOIS NATURAL HISTORY SURVEY LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

FY'84 Priorities

The first priority listed in FY'84 dealt with INRIC (IllinoisNatural Resources Information Center) project. This project wasdropped during the year. But another similar opportunity presenteditself later. The Natural History Survey received a grant throughthe Office of the Governor to produce an Illinois Natural ResourcesYearbook. This work will be an inventory of Illinois Natural Re-sources, a compilation of data that is now only found scatteredthrough the scientific literature. I was asked to co-direct thisproject. Therefore, the Natural History Survey Library has becomean integral part of the active project dealing with Illinois NaturalResources.

The project results besides being a printed book will be acomputer data base that can be used by researchers in want of basicdata sets and bibliographies and can be used for easy volume updating.

The second priority dealt with remodeling the Natural HistorySurvey Library. I have come up with five plans for remodeling.They are:

1. Short term - 10 year growth - no archives - no added studyspace

2. Short term - 10 year growth - archives area - no addedstudy space

3. Long term - 25 year growth - no archives - limited addedstudy space

4. Long term - 25 year growth - archives area - limited addedstudy space

5. Long term - 25 year growth - archives/rarebook room -added study space

I have not yet sent my final proposals with costs to the Chiefof the Natural History Survey.

Accomplishments

The Natural History Survey library has ordered or received two

important pieces of equipment in the last year. We now have an IBMPC unit for the library. We have on order a microform reader/printer

for library use. Both of these items will be very useful to thelibrary and its patrons.

As indicated by the plans for remodeling, we are interested in

Natural History Survey Archives. No procedures has been in effect

before this year. Acting upon the library's recommendations, there

Accomplishments

are now. standardized procedures for retaining materials for archives.

The problem now is finding space for physically housing the archives.

This should be cleared up soon.The major accomplishment for the last year was that of becoming

co-director for a project. The fact that the project, which involves

much information gathering and synthesis, was given to library per-

sonnel is)while logical, a first. Never before has the library been

so actively involved in a survey project.

FY'85 Priorities

I have one priority for the coming year: to concentrate on and

produce a quality product for the Illinois Natural Resources Yearbook

Project.

STATISTICAL SUMMARY

Natural History SurveyLraryLibrary


PER 1I0CAL6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES

707

457

1,164

xxx

x xx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

4

5

9

711

462

1,173

Nature of Items IncludedVertical file items.R epor tReportVacantRefers

as unceteloged volumes. IL county natural areas;T lakte investigations

the number of reels.the number of Individual cards.spaces are for slidesa filmstripas maps, disks, etc.to titles currently checked in, including duplicates.

ADO SUBTRACT w

TYPE LAST ,0 z 0 " TOTALof YEAR'S AS OF

MATERIAL TOTAL JUNE 30z 2


UNCATALOGED nVOLUMES

PAMPHLETS2 none 198 198 198

MICROFILM3 234 1 xxx 1 235

MICROCARDS 4 113 0 xxx 0 113

MICROPRINT4 xxx

MICROFIOIHE 584 1 1 584

5 s

I*2.3.4.5.6.

I - ý -_ ft- a -II -qmm a f. ý L.--Nmow mxw M•I..Od"

Natural History Survey Library


A. Seating capacity


2. Carrel seats 0

3. Lounge chairs 0





1. Fall 40

2. Spring 40

3. Summer 40






a. Fall 0

b. Spring 0

c. Summer 0


a. Academic

Carla G, Heister, July 1982-

b. Nonacademic

Monica Lusk, December 1977-

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B Q l B B B( B B B B B Ba

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VETERINARY MEDICINE LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

Accomplishments:

All three of the priorities listed in the FY83 annual report wereaccomplished to some degree during the past year. The VeterinaryMedicine Library staff was increased by one FTE position with theaddition of Linda Rogers, a Library Clerk I--Learner. This positionis temporary but has relieved some of the pressure on the permanentstaff. The library received $13,008 in the form of pool funds for thepurchase of the Handbook of Experimental Pharmacology. This was onlya stopgap measure and not a permanent solution to the lack of adequatefunding for pharmacology and toxicology materials. The library hasbeen placed on a list of units requesting personal computers withinthe College of Veterinary Medicine. If this equipment is received, itcan be used to upgrade the computer search equipment in the library.A modem and software were also requested in support of this applica-tion. During the past year, the library completed 612 online searcheson the data bases vended by the National Library of Medicine, DIALOGInformation System and Bibliographic Retrieval Services. This is anincrease of 25 percent over the previous year. Total circulation ofmaterials had a negative increase over the previous reporting period.This is due to the placement of a College of Veterinary Medicine ownedphotocopy machine in the library. During the first half of the previ-ous reporting period, departmental photocopying was done on a machineoutside the library. Therefore, the items to be copied were chargedout and counted in the circulation statistics. To bring the circula-tion statistics into the proper perspective, the library has kepttrack of the number of items reshelved from the photocopy room duringthe past year (3990 pieces). One half this-number should be added tothe current year's total circulation figure to more accurately compareit to the previous year.

Priorities:

The first priority for the next year is to obtain a permanent increasein the veterinary medicine acquisition budget to cover the purchase ofmaterials in the area of pharmacology and toxicology. During the pastyear, $13,008 in pool funds were used to purchase the existing piecesof the Handbook of Experimental Pharmacology which were not held onthe UIUC campus. To continue this monographic series will tax theveterinary medicine budget approximately $2,000 per year if materialsare published at the current rate. This is a burden the budget cannotafford. This area of acquisition (pharmacology/toxicology) has neverbeen properly funded.

- 2 -

The second priority for the library is to increase the VeterinaryMedicine Library staff. The addition of the library trainee positionhas alleviated the staffing shortages for the present time. However,this is a temporary position, and a permanent solution needs to befound before the trainee position is passed on to another library. Iwould like to obtain a half-time graduate position for the library.

The third priority for the library is again to upgrade the computersearch equipment for the same reasons listed in last year's report.Each year the library has experienced a 20-25 percent increase insearching. The 300 baud equipment is too slow for the volume of worknow being done by the library staff.

DAS/tmb/8600Dsp/07/1 7/84

STATISTICAL SUMMARYVETERI NARY MEDICI NE Library


PERIODICAL 6TITLES

CONTI NUAT ION6TITLES

TOTAL SERIAL6

TITLES

484

247

731

Xxxx

xxx

xxX

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

XXX

23

0

23

507

247

754

I. Nature of Items Included2. Vertical file Items.1:

5.6.

ReportReportVacantRefers

as uncataloged volumes. Database guides and

Cataloqinq toolsthe number of reels.the number of Individual cards.spaces are for slides, filmstrips, maps, disks, etc.to titles currently checked in, including duplicates.

ADO SUBTRACT

TYPE LAST TOTALof YEAR'S AS OF

MATERIAL TOTAL - S . JUNE30


UNCATALOGEDVOLUMES 36 12 12 48

PAMPHLETS 2 507 507

MICROFILMt 163 xxx 163

MI CROCARDS4 xx x

MICROPR I NT xxx

MICROFIHEOI 281 281

Audio/Visuals 3 3 -- --Audio/Visuals 3 3

ý. am ,K ----- I L-Mmsft dmwwý ftej731

-VETERINARY MEDICIME Library


A. Seating capacity


2. Carrel seats 55

3. Lounge chairs 12





1. Fall 82

2. Spring 82

3. Summer 45


1. Number F.T.E. Professionals 1.5




a. Fall 64

b. Spring 64

c. Summer 40


a. Academic

David A. Self 8-07-78 to present

Priscilla Smiley 5-21-83 to present

b. Nonacademic

Shahab Latif 4-29-79 to present

Wendell Lewis 1-19-70 to present

Linda Rogers 2-10-84 to present

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Physical Science and Engineering Council Report

PHYSICAL SCIENCES AND ENGINEERING

LIBRARIES' COUNCIL

ANNUAL REPORT

July 1, 1983-June 30, 1984

I. Implementation of last year's priorities.

A. Cooperative collection development.

1. The libraries within the Council continued acooperative program to eliminate overlapbetween collections. This was done by consul-tation on new acquisitions, on materials to betransferred from one library to another withinthe Council, and on cancellations.

2. All member libraries, except Mathematics,worked together to write new collectiondevelopment policies. Since the Mathematicslibrarian was on sabbatical at the time thesewere written, the policy for this library willbe written during the 1984 fall semester.

B. Inability to transfer materials prevented theCouncil from doing anything more about a journaldepository in Altgeld.

C. We were unable to train for or implement originalcataloging within the Council this year. However,all of the necessary cataloging materials havebeen received to begin this project.

II. Important accomplishments this year.

A. See also I-A.

B. The members of the Council pooled their computeraccounts to explore the feasibility of producinga keyword index of the journal titles held bythe Council libraries and a combined acquisitionslist of new books. Work on these is still in pro-gress.

C. Additional funds added to the University Library'sbinding budget enabled all the libraries within theCouncil to eliminate binding backlogs.

D. Personnel.

1. One new position was added to the Council.Linda Panovich-Sachs was added to the staff ofthe Engineering Library.

Chemistry Library--2

2. Nancy Anderson, the Mathematics Librarianwas on sabbatical during the 1984 springsemester.

E. Two libraries within the Council had severephysical problems during the year. The Physics/Astronomy Library suffered smoke and water damagefrom a fire in the Loomis Physics Laboratory. Theonly loss to the collection was duplicate materialsstored in closets outside of the library.The Engineering Library was forced to transfer2000volumes from its collection when the flooron the first level of the library degan to col-lapse.

F. The Council met twice a month .and the Conferenceonce a month throughout the year. The followingpersons met with the Council during the year:

1. Delois Holiman--to explain the new acquisi-tion accounting system.

2. Carl Deal to discuss his role as CollectionDevelopment Director.

3. C.C. Chen to demonstrate the LCS interface.

4. A representative from Mathematics Reviews todemonstrate the new online Math-File.

III. Priorities for the coming year.

A. Review and evaluate the Altgeld journal deposi-tory project.

B. Review and evaluate the continued use of com-puter accounts for projects for the Council.

C. Continue to work on cooperative acquisition pro-grams.

D. Transfer of materials to the Main Library Stacks.

E. Assume original cataloging activities.

- B

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u --i I I U i 4 I U I ME I aB E-4 I I 1

CHEMISTRY LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1982

Implementation of Last Year's Priorities

A. Reference service.

1. Pool funds were obtained to upgrade thereference collection. We were able to addthe 1955-64 cumulation of Science CitationIndex and approximately 50 new referencetitles.

2. Funds were obtained from the School of Chemi-cal Sciences (SCS) and the University Libraryto purchase new equipment for online databasesearching.

B. Physical facilties.

1. Twenty-four new chairs were purchased fromDepartmental Library Services equipment fundsto replace old chairs which were beyond re-pair.

2. The SCS replaced and repaired air conditionersthroughout the library. The School also re-paired, replaced and installed new blinds atthe windows throughout the library.

3. The purchase of a new electric typewriter wasrequested and approved for purchase from DLSfunds.

C. Staff.

1. Student wages were stretched as far as thebudget allowed by hiring only three studentswho were-paid 100% from the student wage bud-get and five who were on the college-work-studyprogram. We were still short of staff to keepup with shelving in the library.

Most Important Accomplishments of Last Year

A. See items listed in the above section.

Chem is I r y-2

B. Wrote a collection development policy for theUniversity Library collection in chemistry, bio-chemistry, and chemical engineerina.

C. Online searching.

1. With Dr. Lee Melhado of the SCS RadioisotopeLaboratory d eviloped a demonstration work-shop to introduce structure searching ofchemical compounds to the faculty and gradu-ate students of the School.

2. Obtained an account to access CAS Online.

3. Attended a two-day workshop at CAS in Columbus,Ohio on using CAS Online.

4. Gave a series of evening seminars to the facultyand graduate students of the Organic ChemistryDepartment for the purpose of teaching themto use CAS Online.

D. Cancelled a number of unused journal titles inorder to purchase new journal titles requestedby the faculty.

E. Eliminated the bindina backlog.

Priorities for the Comina Year.

A. FBR

1. Training the staff and patrons to use thesystem.

2. Collapsing the card catalog into fewer drawers.

B. Original cataloging.

1. Training the professional staff and membersof the support staff who will be involved.

2. Reorganizing the work area to accomodate thecataloging operation.

C. Continue bibliographic instruction for facultyand students, particularly in the area of onlinesearching.

D. Transferring of materials to the Main Librarystacks.

rCImi stry Library

STATISTICAL SUMMARY


TYPEof

MJTER IAL

CATALOGEDVOLUMES

UNCATALOGEDIVOLUMES

PAMPHLETS2

MICROFILM3

M ICROCARDSh1

MICROPRRINT 4

HIcOrFICoHE

5

LASTYEAR'STOTAL

51,000

33

276

1224

ADO

939

30

3

202

993

xxx

wxx

xxx

d1l)

E5

z

2

SUBTRACT

61 21

TOTALAS OFJUNE 30

ir ý =-,,•

279

1426

Nature of Items Included as unceteloged volures. Online Search and

Vrrtlcel file Ites. cataloging tools

Rre.-rt the number of reols.Repcrt the number of Indlvldual cards.

V.CA-.t eraccs -c for elides, fil-.strip-, nnpe, disks, etc.

iofe-s to titlos currently checkcd in, including duplicates.

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63

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Chemistry Library


A. Seating capacity


2. Carrel seats 34

3. Lounge chairs 6


1. Total square feet in library 6260.5



1. Fall 106

2. Spring 106

3. Summer 106






a. Fall 69 (includes 3 college work-study students)

77 ( " 5 " " " "b. Spring 77 _5

c. Summer 84 ( " 2 " " " " anda Library Assistant)


a. AcademicLucille Wert, August 21, 1977-Susan Eilering, October 6, 1982-May 11, 1984

b. NonacademicRichard Williams LTA I March 29, 1982- August 1, 1983Sara Thompson LTA I September 22, 1983-March 2, 198LBonnie (Hinman)Hanning LCII May 24, 1983-Jack Dinkelmann LC II September 6, 1982-August 13, 1983Douolas Witscher LC II September 7, 1983-

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v 1., . -

ENGINEERING LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

1. Introduction.

During the past year, the Engineering Library continued itsefforts to better address the library and information needsof the College of Engineering. The Librarians establishedadditional contacts with Engineering College faculty in orderto identify the focus of their research efforts and workedclosely with the College of Engineering Library Committee,particularly in regard to collection development matters.

The Engineering Library Committee held its annual meeting/with the University Librarian and acting Director ofDepartmental Library services to discuss Library needsand concerns.

2. Important Accomplishments of the Last Year.

During the past year, Engineering Library staff haveconcentrated on several key a eas identified in last year'sannual report: l) the provision of quality reference andinformation services; and 2) an analysis of the strengthof the Engineering Library research collection.

a. Reference and Information Services

Engineering Library staff resources were increased with theaddition of a second Assistant Engineering Librarian andthe exchange of a Clerk II position for two half-timegraduate assistants. These staff changes have resultedin more consistent and focused reference service, andallowed staff to pursue special projects designed toenhance service and access to Library materials.

The database search service grew dramatically in the pastyear, almost tripling in total number of searches andtotal monies spent on searching. An announcement publicizingthe search service was mailed to Engineering faculty tocomplement word-of-mouth publicity and classroomdemonstrations. The heavy use of the non-bibliographic

-2-

databases (such as Superindex and Standards/SpecificationsIndex) and the databases available only online (such asEngineering Meetings computer and software databases, andRobotics Information emphasize the increasing importanceof reference searching and the Library's obligation toprovide access to these information sources. Thecommunications software for the IBM PC written by theEngineering Librarian is now being utilized to providelower cost, more efficient database searching. Thissoftware features a simulation of a database search fordemonstration purposes, offline storage of search strategywith automatic execution of the pre-stored search statements,selective downloading to disk and printer, execution mid-search of sequences of stored search statements, andautomatic log-on to database vendors.

Work was completed on the initial data entry of informationconcerning Library periodicals from the rotary file.These records have been entered in MARC format on the DCLcomputers for the production of a printed serials catalogwith keyword and corporate body access. Because ofinconsistencies and inaccuracies in the rotary file data,a great deal of editing of the database has been necessary.A first edition of the serials catalog is planned forSeptember 1984.

Work was also done on a project that will provide a micro-computer database containing information on commonly askedreference questions, specialized Library holdings, andEngineering Library procedures and policies. This informationwill be utilized by Library staff and, potentially,Library users.

b. Collection Analysis

The systematic analysis of the Engineering Library periodicalcollection was continued in 1984. Because of overexpendituresin the serials budget for the last several years and recentbudget increases that have been less than the inflation ratefor engineering periodicals, this area must be consideredcritical to continuing collection development.

Library periodical holdings have been compared with the sourcescovered by the primary indexing and abstracting services inthe applied sciences. The expanding database search service %has assisted in identifying the library materials needs ofengineering researchers. A large number of trade and

-3-

industrial periodical holdings were identified during thecourse of the collection analysis. These titles wereexamined by the Engineering Library Committee and otherinterested faculty in terms of relevance to the collection.At the conclusion of this analysis, some 75 unique titletrade journals and 6 duplicate periodical titles werecancelled. A total of 10 periodical subscriptions from -the proliferating numbers of new and needed periodicalswere entered in response to faculty requests.

A gift of $1000 by the Mechanical Engineering Alumni Associationwas used to purchase the 1983 papers of the American Societyof Mechanical Engineers.

Limitations in shelving space in Engineering Hall andAltgeld Hall have mandated an ongoing deselection ofduplicate periodical titles.

3. Priorities for the Coming Year

Engineering Library staff will continue to focus on1) improving reference/information services and 2) anongoing analysis of the research periodical holdings. Inaddition, planning will continue for remodeling theEngineering Library withiinthe present physical facilities.Detailed plans for shifting current periodical holdingsto the third floor of the Library have been presented tothe Library administration.

To improve service, the Library will begin development ofa systematic training and instruction program for librarians,graduate assistants, and nonacademic staff involved inreference services. In addition, a training manual includinga skills checklist will be developed for student employees.The microcomputer-based reference database described earlierwill address the training and informational needs of newstaff and serve as a tool for providing consistent, qualityreference service. The serials catalog and microcomputerreference database will serve to complement LCS and FBRby providing enhanced access to library materials andimproved reference and verification services.

-4-

The IBM PC communications software will continue to beenhanced to expedite database searching and to accommodatethe enthusiastic response given to the database searchservice. Experimentation will also begin on modifying theIBM PC communications software to permit searching ofdatabases by end users via a user-cordial interface.This could allow computer mediated reference searcheson selected topics to be performed by library patrons.

Continuing materials budget concerns will have to be addressedduring the next year. Another round of journal cancellationsappears inevitable, in order to maintain an adequatemonographic budget.

4. Conclusion

The Engineering Library is dedicated to providing informationservices and a materials collection to support the instructionaland research needs of the Engineering College. However,budgetary problems, staffing limitations, and physical plantconstraints remain a concern. In 1983, structural problemswith the first floor of Engineering Hall required maintenanceactivity by Operations and Maintenance staff and theemergency transfer o01 2,000 volumes to the Main Librarystacks. The Altgeld Hall collection requires attention.With the Engineering Initiative Program providing increasedfunding for the College of Engineering, the College expectsto add some 45 faculty in the next several years. Theincreased number of faculty and students will provideadded service challenges for the Engineering Library staff.

TYPEof

MATERIAL

Engineering LibraryLibrarySTATISTICAL SUMMARY


I I Ann I SURTBACT I ITOTALAS OFJUNE 30


UNCATALOGEDVOLUMES

PAMPHLETS 2

preprints 0 1090 1090

MICROFILM3 499 xxx 499

MICROCARDS4 wxx

MICROPRINT1 xxx

HICROFICHEs 4750 1335 +1335 6085

^ - .,-

PERIOOICAL 6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES

1664

1856

3520

XXX

xxx

XXX

XXX

XX x

XXX

XXX

XXX

XXX

XXX

xxx

-X

XXx

XXX

xxx

+12-85

+11-19

1591

1848

3439

I. Nature of Items Included2. Vertical file Items.304*

5.6.

ReportReportVacantRefers

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Engineering Library


A. Seating capacity


2. Carrel seats 73

3. Lounge chairs 11



2. Linear feet of shelving 12,096 - Engineering Library8,57b - Altgeld Hall


1. Fall 86

2. Spring 86

3. Summer 78






a. Fall 88

b. Spring 88

c. Summer 58


a. Academic William Mischo, August 1982 - present.Gilda Zimbleman, February 1983 - present.Linda Panovich-Sachs, November 1983 - present.

b. Nonacademic Catherine Bridgeford, July 1982 - present.Mardell O'Brien, April 1983 - present.William Ogg, June 1982 - present.Kathy Callahan, June 1982 - present.Harold Southern, Jr., September 1982-January 1984.Elonda Willis, April 1983 - present.

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GEOLO G Y L I BRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Accomplishments

A. Acquisition of a personal computer has made database searchingpossible for us. Since 1 March, 25 searches were performed forstudents and faculty vs a few this time a year ago. Thelibrary staff handbook, along with other library files, arepresently being transferred to disk storage.

B. Modification of our circulation area to accomodate the onlineterminal has also led to the rearrangement of and improvedaccess to reserve materials.

C. Transfer of our juvenile collection to more appropriate quar-ters in the Education Library.

D. A collection development statement has been drawn up for theGeology Library.

E. Increased hours of access during the summer session by staff-ing the library 1-4 pm on Saturdays.

II. Issues

A. The environmental problem continues as the no. 1 issue in theGeology Library. The problem centers around the unbearableheat in the bookstacks and periodic flooding from the wet labson the 3rd and 4th floors of the Natural History Building.Although we were lucky not to have water in the library lastyear, prior years have witnessed numerous instances of flooding.Last year we discovered (and withdrew) a pocket of books whichwere completely destroyed by water and undetected until now.

B. After a brief period of relief, our space problem is with usagain. We anxiously await access to the library's 6th addi-tion.

C. Organized periodical shelving must replace our existing arrange-ment for display of journals on tabletops. Current issues arealmost impossible to find because they are returned incorrectlyto the receptacles and students study at the tables.

III. Priorities

A. Air conditioners for the geology bookstacks.

B. Microfiche and microfilm readers to replace antiquated andinadequate ones currently in use.

C. Periodical shelving for our reading room.

D. Additional memory (128K) to bring our personal computer to256K.

Geology LibrarySTATISTICAL SUMMARY


PERIODICAL 6

TITLES

CONTINUATION.6TITLES

TOTAL SERIAL6

TITLES--.. I

876

1698

2574

xxx

XXX

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

+7

+6

+13

883

1704

2587

Nature of Items includedVertical f Ie Items.



ADD SUBTRACT t

TYPE LAST 6 V ' TOTAL

of YEAR'S 6 ASOF

MATERIAL TOTAL < . V -jS JUNE 30Uzz t-

CATALOGEDVOLUMES 81,389 2070 519 15 53 5 >2546 83,935

UNCATALOGEDVOLUMES 807 2 > 2 809

PAMPHLETS 20 0

MICROFILM 339 0 0 339

MICROCARDS4 55 xx 55

MICROPRINT 4 0 xxx 0

MICROFI OHE 3,801 964 964 4,765

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Geology LibrarySTATISTICAL SUMMARY

I. GROWTH OF THE COLLECTION--MAPS

PERIODICAL6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES 531

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxx

xxxofwmdw n ot7 538

I. Nature of Items Included as uncateloged volumes. Topographic Maps2. Vertical flIe Items.3. Report the number of reels.I4. Report the number of Individual cards.5. Vacant spaces are for slides, filmstrips, maps, disks, etc.6. Refers to titles currently checked in, including duplicates.

ADD SUBTRACT

TYPE LAST /z V) 6ti TOTAL

of YEAR'S ASOF

MATERIAL TOTAL j - JUNE 30

CATALOGED

MAPS 34,722 614 6 +608 35,330

UNCATALOGED

MAPS 20,810 162 +162 20,972

TEXTS 3,946 122 +122 4,068

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c. Summer 23


a. Academic Dederick Ward 8/21/83 - 5/20/84

b. Nonacademic Katherine J. Hunter 7/1/83 - 6/30/84Tamera L. Sharp 7/1/83 - 6/30/84Diana L. Walter 7/1/83 - 6/30/84

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MATHEMATICS LIBRARY

ANNUAL REPORT

JULY 1, 1983 - JUNE 30, 1984

Implementation of 1983/84 priorities

1. Bonny Ross of Mathematical Reviews demonstrated the online database,

Mathefile, to three groups: librarians, mathematics faculty, and graduate

students. Same interest was shown, particularly among the graduate students.

However, there remains little response to advertizing of online search ser-

vices.

2. The Mathematics Library received $2500 of addition funds for

retrospective purchasing of Russian works from pool funds.

3. Although the bulk of the Title II-C project concluded oh time (Oc-

tober 1, 1983), we obtained addition funds to continue Valerie Blaine in

Acquisitions and Martha Beshers and Carolyn Roecker in the Mathematics Lib-

rary to finish acquiring, cataloging and inputting into OCLC the remaining

1000 titles needed to complete our holdings. As of July 1, 300 titles still

remained to be acquired.

4. The reclassification and recataloging portion of the project was

concluded successfully right on time so that the workload of the Mathematics

Library staff went back to normal. Two students from the project staff

remained on to complete the shelfreading of the library and fix any remaining

errors due to the project. This was the first time a shelfreading had been

feasable since the project began two and a half years ago, yet only about

fifty titles had been lost.

5. The LSCA grant applied for to complete the work remaining from the

Title II-C grant was turned down. However, it turned out the funding was not

really necessary.

6. Martha Beshers was able to continue working on a half -time basis

during Nancy's sabbatical to insure that professional activities were ac-

complished. The non-academic staff successfully carried out the essential

day-to-day activities of the library.

Most important accompclishments of 1983/84

1. Receipt and processing of 22 boxes of books, primarily in Russian,

donated by Western Illinois University. Over half of the collection was sent

to the Slavic Library for cataloging.

2. Library Clerk II position, held by Library Clerk III, was reclassified

to Library Technical Assistant I.

3. Increased efficiency in circulation procedures counteracted greatly

increased circulation.

4. Set up and advertized to the Mathematics faculty online search

services.

5. Two burglaries occurred this year. In December, an IBM correcting

selectric typewriter and two chairs were stolen, and in the spring scmeone

broke in and did minor damage but was discovered before taking anything. To

ccmbat further break-ins, the open area around the rotunda will have plexi-

glass installed in August and locks have been changed in all library doors.

The stolen equipment was replaced.

Priorities for 1984/85

Priorities for 1984/85 do not depart significantly from those stated in

1983/84. Because of the completion of the Title II-C project, the setting -up

and advertizing of the Mathematics Document Delivery Center can be pursued

aggressively. This may mean same disruption in the Mathematics Library while

Nancy works on this. Far more disruptive will be having the entire staff

learn to use FBR. No new programs are envisioned except as an outcome of the

Mathematics Document Delivery Center. Secondary priorities are:

a. Soliciting online searches.

b. Securing addition funds for purchase of monographs, monographic

series, and journals.

c. Transfer of nearly all microfilm reels to the sixth stack addition.

d. Integrating Lois Pausch into the Mathematics Library.

e. Learning FBR.

f. Learning to do original cataloging.

g. Defining relationship in the provision of reference and interlibrary

loan services of the Mathematics Document Delivery Center in relation

to IRRC and the Slavic Library.

Martha S. BeshersActing Mathematics Librarian

STATISTICAL SUMMARY


MJathematics Library

ADD SUBTRACT

TYPE LAST W z i ~ TOTALof YEAR'S 9 ASOF

MATERIAL TOTAL JUNE 30v z o

CATALOGED 414VOLUMES 62,247 1840 3 238 25 ,1994 64,241

UNCATALOGED 1

VOLUMES

PAMPHLETS2

MICROFILM3 1,133 867 xxx 2000

MICROCARDS4 xxx

MICROPRINT4 xxx

MICROFICHE4 96 6 102

Cassette 5Tapes 4

DbtionPictures 6 6

VideoRecordings 7 7

PERIODICAL6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES

434

513

947

xxx

xxx

XXX

XXX

XXX

XXX

XXX

XXX

XXX

xxx

xxx

xxx

XXX

XXX

XXX

450

503

953

I. Nature of Items Included2. Vertical file Items.

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A. Seating capacity


2. Carrel seats 3

3. Lounge chairs 1


1. Total square feet in library 6600 est.

2. Linear feet of shelving 6254 est.


1. Fall 70

2. Spring 70

3. Summer 57






a. Fall 62

b. Spring 62

c. Summer 44


a. Academic

Nancy D. Anderson, 1 September 1972 -Martha S. Beshers, 1 October 1983 -

b. NonacademicWilliam Johnston, 25 September 1979 - 5 July 1984Donna Dean, 1 August 1983 -

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PHYSICS/ASTRONOMY LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

1. Implementation of 1982-1983 Priorities

A. Maintenance of quality of the collection

Thanks to a sizeable carry-over in monographic funds,not only were we able to do a large amount of retrospectivebuying that made up for two lean years but also we wereenabled to embark on an extensive acquisition of nuclear physicsconferences as well as materials in biophysics needed for researchby a very large and active group in physics. We were able, also,to buy several badly needed expensive titles to support theelectron-microscope based research in MRL.

We continue to work with the Engineering Library to assurethe acquisition of at least one copy of important journals. Wehave also worked jointly to weed the collections of duplicatesubscriptions to less important titles.

B. A loyal, hard-working, and a dedicated-to-service staffhas enabled us to continue all of our past services to users:orientation sessions, acquisitions lists, "special issues" lists,files to identify easily conferences and continuations, andreference/bibliographical assistance both to University andnon-University patrons.

C. Space needs have been addressed with a pleasing amount ofsuccess. The main reading room received some forty-eight newshelves which created space for books and abstracts. As anunexpected bonus, this shelving resulted also in closing offthe study space in such a way as to make it more private andmuch quieter. Further space is in process as we have movedout the "AEC" fiche and will use this area to increase journalshelving and--with luck--to make that part of the collectioneasier and pleasanter to use, We continue to identify materialsfor transfer and withdrawal.

D. "Physics Briefs" has come into line and is providing, aswe had dsked the publishers to do, adequate indexing to theend that it is now a useable tool, fully capable of replacingthe much more expensive "Physics Abstracts."

- 2 -

2. Accomplishments

A. A new and complete inventory which, once again, willserve as a basis for replacement or withdrawal.

B. A complete re-shelving of the book collection with aconcomitant withdrawal or transfer of little used titles.

C. Acquisition of new shelving and new space, the latter--after long discussions--by transferring our AEC fiche,complete with readers, to Documents. Our collection wasrapidly aging and we felt patrons would be better servedif this collection were all in one place aifd current.

3. Priorities for 1984-1985

A. To get the journal collection re-shelved as rapidlyas possible after the arrival of new shelves.

B. To acquire the skill to make FBR of optimum use toour staff and patrons.

C. To continue to provide at least all past services while,at the same time, absorbing added taskso

D. A personal priority is to become more proficient inliterature searching. I have acquired a Data-Base-specifictool which should be of significant help in achieving this.

Physics/Astronomy Library

STATISTICAL SUMMARY


PERIODICAL 6

TITLES

CONTINUATION 6

TITLES

TOTAL* SERIAL 6

TITLES

305

440

745

XXX

XXX

XXX

XXX

xxx

xxX

XXX

XXX

XXX

xxx

xxx

XXX

XXX

XXX

XXX

ADD SUBTRACT

TYPE LAST z i TOTAL

of YEAR'S N AS OF

MATERIAL TOTAL m JUNE 300 2 z 0

CATALOGEDVOLUMES 33567 718 1152 16 421 29 +1436 35003

UNCATALOGED 1

VOLUMES

2PAMPHLETS unknown -0- unknown

MICROFILM3 70 -0- xxx 70

MICROCARDS 4 unknown -0- 0 xx unknown

MICROPRINTI4 xxx

MICROFIOHE 3 561961 10 361971

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440

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1. Fall ^

2. Spring 63

3. Summer 40



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a. Fall 62

b. Spring 62

c. Summer 40


a. Academic

Bernice Lord Hulsizer

b. Nonacademic

Mary Kay Newman (LTA II)Rosalind Muhammed-Lane

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Social Science Council Report

SOCIAL SCIENCE COUNCIL

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Implementation of priorities

The first priority identified in last year's annual

report, the decentralization of cataloging in the remaining

Social Science Council libraries, has not been completely

carried out; only one library (Commerce) began original cata-

loging this year. Failure to expand decentralization at the

intended rate resulted from outside constraints, such as the

delayed startup of FBR and the pace of the training schedule.

The second priority, enhancing cross-disciplinary col-lections was not implemented at all. New acquisitions funds

were used mainly to satisfy other commitments and no money was

allocated for cross-disciplinary collections. The Collection

Development Officer's efforts to bring the general funds bud-

get into line may help fund cross-disciplinary acquisitions

without the need for earmarked allocations.

II. Accomplishments of the past year

The statistical tables appended to this report show growth

in the Social Science libraries in both collections and services.

The seven libraries in the Council increased their holdings by

around 30,000 volumes, so that the total in all libraries is now

somewhat over 3/4 of a million volumes. The serial acquisitions

have not kept pace; there was a net increase of only 23 titles

this year--a startling contrast to the 115 of last year.

The Commerce Library began offering an online bibliographic

search service, and in its first year 27 searches were done.

The vast majority of the online searching in the Council is still

done in the Education and Social Science Library. Labor's

searching dropped by 50% to 6.

All libraries in the Council prepared collection develop-

ment statements, and, where overlaps were identified, the

libraries involved negotiated agreements on the degree of sub-ject responsibility for each. These agreements were put in

writing and added to the collection development statements. As

a result of this activity, not only do council members have a

much better idea of their subject responsibilities, but also a

clearer picture of how overlapping collection areas are handled

by each library.

2

III. Priorities for the coming year

As in last year's report, the first priority will be to

complete the decentralization of original cataloging in the

remaining Social Science libraries. Since the FBR has come

up, and the transfers of personnel to Departmental Library

Services should be completed this year, it would seem thatthere is nothing that would prevent this from being carried

out.

The second goal is planning for the smooth transfer ofmaterials to the Stacks. The Council has already prepared

a priority list for transfers and discussed related pro-

cedural questions.

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CITY PLANNING AND LANDSCAPE ARCHITECTURE LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Implementation of priorities identified in last year's report.

A. Provision of on-line search service.The librarian audited a course in on-line searching offered bythe Graduate School of Library and Information Science during theSpring Semester 1984 and consulted with the Engineering Librarianconcerning hardware purchases necessary for the provision ofsearch service. Faculty in the Departments of Landscape Architec-ture and Urban and Regional Planning were approached concerningfunding of hardware and expressed interest. Service is not yetin place, however, and its provision remains a priority for thecoming year.

B. Expansion of services to meet the needs of the new Ph.D. programin Regional Planning.In July 1983 and again in March 1984 the librarian prepared memosaddressed to the University Librarian and the Collection Develop-ment Officer requesting a $5,000 permanent increase in the CPLALibrary materials budget in order to maintain the present qualityof the collections and meet the needs of the new Ph.D. program.Unfortunately budget restrictions on the Library as a whole havemade it impossible to provide the increase requested. Improvedspace for graduate student study also remains elusive.

II. Important accomplishments of the year.

A. Preparation of a collection development policy statement anddiscussion of collection development overlaps with other depart-mental librarians resulted in a sharper definition of the CPLALibrary's collection responsibilities. This will enable thelibrarian to make the best use of the library's limited materialsbudget.

B. Rearrangement of the Reference section to consolidate the variousindexes available at CPLA has improved service to patrons.

C. Identification of materials for transfer to the Main Library hasbeen a major undertaking vital to the maintainence of good servicein a library with such limited physical space. Two thousand vol-umes have been selected and are ready for transfer as soon aspermission is received from the Bookstacks Office.

D. Acquisition of a public terminal has enabled the library staff toencourage self-help by patrons. The need for patron traininginstead of service continues to place a demand on staff time, butuser satisfaction seems higher.

III. Priorities for the coming year.

A. Completion of the steps necessary to provide on-line searchservice; i.e. securing funds for hardware and further practicetraining for the librarian.

B. Preparation of a report detailing the space needs of the CPLALibrary.

CPLALibrary-Library

STATISTICAL SUMMARY


PERIODICAL 6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6TITLES

223

323

546

XXX

XXX

XXX

XXX

XXX

XXX

X XX

XXX

XXX

XXX

-XXX-

xxx

XXX

IXXX

XXX

-6

+8

+2

217

331

548

Nature of Items IncludedVertical file Items.ReportReportVacantRefers

as uncetaloged volumes.


ADO SUBTRACT

TYPE LAST tn z m 6 TOTAL

of YEAR'S 45 AS.OF

MATERIAL TOTAL < i v JUNE 30Sz z °


UNCATALOGEDVOLUMES

PAMPHLETS 2 14,288 36 21 + 15 14,303

MICROFILM3 xxx

MICROCARDS4 xx

MICROPRINTk xxx

HICROFIrH 4 212 1 + 1 213

.. . . . , - , • _ _ : - - _ . . - : _

I12.35.

46.

6.

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CPLA Library


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2. Carrel seats 4

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1. Fall 82

2. Spring 82

3. Summer 40






a. Fall 82

b. Spring 82

c. Summer 35


a. Academic

Mary Ravenhall, LibrarianJuly 1983 - June 1984

b. Nonacademic

Laura WeisigerJune 1983 - July 1984

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COMMERCE LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Implementation of last year's priorities

Adequate materials funding was a high priority goal last year. Weachieved remarkable success in this area, as far as the monographicbudget was concerned. The large deficit which was haunting usfrom year to year was wiped out during the report year by a com-bination of judicious spending and the timely infusion of a muchneeded one-time sum of over $30,000. The serials budget, however,

- continues to cause much concern. We have done our utmost to bringthe amount of serials duplication to an absolute minimum. Beyondthis, the problem cannot be solved until the library administrationtakes a more realistic look at our needs.

A second priority last year related to professional staffing. Thesearch for a full-time permanent librarian which began in thespring of 1983 had to be postponed temporarily. It was reopenedthis spring and resulted in the successful appointment of an

rehi =y.Fli fled candidate, in the person of Karen Chapman. Inmy last report, I spoke of having a stable support staff, asituation which is about to change. Two of our best staff memberswill soon be leaving us for bigger and better things. Carl Edstrom,who is in charge of circulation and the student assistants, hasaccepted an appointment as a teaching assistant at the College ofCommerce, which will enable him to work full-time on his MBA.Peggy Hewing, who has been handling reserve lists and billings,will be entering the University of Illinois College of Law thisfall. -n many ways, they will be hard to replace. We wish themgreat success. We are also taking this opportunity to take afresh look at job assignments and library services. We may endup with one less clerk, but two more graduate assistants, to help

jy- ed reference service without affecting the flow of

II. Achievements -

During the report year, we successfully absorbed original catalogingduties, without cutting down on the public service aspects of ouroperation.

We began providing on-line database search service to the studentsand faculty of the College of Commerce, as well as other libraryusers.

In the area of bibliographic instruction, we increased our involve-ment by scheduling more tours and lectures than in the past. Manyof the study guides for student use have been updated.

.For tieset-nd year in a row, the library cooperated with theC. • ige BC•Commerce Placement Office by keeping folders containingS literature"n torporate and other recruiters on reserve. Thisincidentally has been a much appreciated service.

With the onset of the full bibliographic record system, the librarysoon hopes to have an on-line catalog of books and other materials,accessible through author, title, subject and keyword approaches.The popularity of existing public terminals at various points inthe library made the Library Committee approach the College forfunds for the purchase of three IBM personal computers to supple-ment the three which have been allocated to us. In spite of com-peting demands on his resources, Dean Zimmerman found a way togrant our request. Therefore, the Commerce Library will be one ofthe very few departmental units with an adequate number of publicterminals when we go to the on-line catalog.

Dean Zimmerman also came up with partial funding for the purchaseof the historical collection of the Moody's Manuals on microfiche.Generous support like this from the College of Commerce will un-doubtedly result in our increased commitment to quality service toour faculty and students. Two other notable acquisitions we weresuccessful in obtaining funding for were:

-The dissertations on microfiche from the top 20 business-sc hools_ for 1983.-T-•qT9-4•-dition of the Corporate and Industry ResearchReports on microfiche.

II L Goals for the-cotming year

As in the pa-st, our highest priority will be to strive toward anadequate and meaningful materials budget to support research andteaching programs of the College of Commerce on a level compatiblewith its national reputation.

A second priority is to increase the number of hours of referenceand information service by reorganizing our staff and rationalizing

A matter calling for our immediate attention in the coming year isthe location of an as yet undetermined number of IBM personal com-puters for 4nstructional us'e by the College of Commerce students.Our goal in this area is to work on a coordinated plan which wouldallow us to get optimum use out of existing library space.

M. Balachandran

STATISTICAL SUMMARY


S Commerce Library

PERIODICAL 6

TITLES

CONT INUAT I ON6

TITLES

TOTAL SERIAL6

TITLES

10

2.

5.6.

973

1,277

2,294

XXX

XXX

XXX


XXX

XXX

xxx

XXX

XXX

XXX

xxx

XXX

XXX

XXX

XXX

xxx

-18

-74

-66

955

1,203

2,228

as unceteloged volumes, company annual reports, andWorking papers.

Report the number of reels.Report the number of Individual cards.Vacant spaces are for alides, filmrntrips, maps, disks, etc.Refers to titles currently checked in, including duplicates.

ADD SUBTRACT

TYPE LAST uW z v u TOTALof YEAR'S N f AS OF

MATERIAL TOTAL I < - JUNE 30_t ui zi z

CATALOGEDVOLUMES 48,380 1961 1193 49,148

UNCATALOGEDVOLUMES 3,907 563_ 4470

PAMPHLETS2

MICROFILM3 xxx

158 28 _186__

MICROCARDS4 xx_______ 17,548 17,548

MICROPR I NT xxx

MICROFIGHE4____98,590 10,24 ____

5

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VI. Statlstical Sun.marry

I. Recordtd Use

LCS/ FSac/ Pirmi t Spec Il aIK>.serve NonprintMonthl 4 Man'1 Staff Student C/Card IRR Charge's M.aterials Mat erial]s

LCS/ 587 1,870 271 148 222

July Man'1 3 4 3 78 222 1,729

LCS/ 608 1,519 255 180 . 1,427

August Man'1 4 8 0 81 221 817

LCS/ 558 2,407 204 193 285 __

Sptrmber Man' 1 0 15 0 106 258 3,009 __

LCS/ 616 3,426 296 220 1 638

October Man'1 2 12 1 139 259 3,320

LCS/ 533 3,740 260 217 236

November Man'l 4 16 0 124 350 3,073

LCS/ 489 2,177 149 122 303

December Man'1 2 3 0 61 195 2,105

LCS/ 755 2,473 207 222 617

January M 3 14 0 92 319 1,756

LCS 600 3,003 188 233 328

February Man'1 16 21 0 132 246 3,176

LCS 587 3,775 209 188 474

March Man'1 3 22 0 123 244 2,048

LCS 536 4,189 201 183 132

April Man'1 5 49 3 123 444 4,137

LCS 699 2,048 289 123 118

Han' 3 14 2 76 289 1,049

LCS 1 770 . 2,148 299' 149 429

June .an'l 2 15 3 59 318 1,103

LCS 7,338 I 32,775 2,828 2,178 5,209

Totals Man'1 47 193 12 1,194 3,365 27,322

1r:nd Total 7,385 32,968 2,840 3,372 8,574 27,322 ____

LCS 6,357 31,837 2,847 2,603 5,101

_ _.st Man'l 47 228 33 1,392 3,679 19,147

Cnrase/ LCS 981 938 -19 -425 108_______________

D)ecr-ea.e Man'1 0 -35 -21 -198 -314 8,175 ____ _

Figure 5

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1. Fall 102

2. Spring 102

3. Summer 77






a. Fall 154

b. Spring 154

c. Summer 106


a. Academic Mr. M. Balachandran, Commerce Librarian, April 1972--Ms. Catherine Friedman-Visiting Research Associate, Aug 1982-

Aug. 1983.

Ms. L. Jane Phillips, Assistant Commerce Librarian, March 1983-Ms. Karen Chapman, Assistant Commerce Librarian, Oct. 1983--Ms. Linda Flotow, Graduate Assistant, Aug. 1983--

b. Nonacademic Mr. James Edstrom, Graduate Assistant, Aug. 1983--

Carl Edstrom-Clerk III- May 25 1982--Linda Flotow-Clerk III- June 21, 1982- Aug. 1983.Margaret Hewing- Clerk III- May 25, 1982--

L. Jane Phillips- LTA III- March 1, 1983--Denise Wicklund-Will- LTA I- April 14, 1980--

Leathea Williams- Clerk Ill-October 1983--

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COMMUNICATIONS LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Implementing last year's priorities

Although planning has continued throughout the year, the library-wide changes cited as a high priority last year have still notbeen completed. The online catalog, transfe, of materials to thebookstacks, and responsibility for original cataloguing are majorprojects which will be again added to the new priorities for thecoming year.

A detailed proposal Gor new serials funds was submitted to allowcreation of a collection in the areas called 'new media.' Sincethis request has not been funded, it has not been possible toorder titles on the list.

I prepared all the paperwork and submitted a request to have theLTA I position upgraded to LTA II, but because of lack of fundingsuch an upgrading is not possible.

We have used a wordprocessor to create easily updatable handoutsand have already revised several such guides. Work on this projectcontinues.

II. Most important accomplishments of the past year

Because the Communications Librarian has been acting in the positionof Assistant Director for the Social Sciences, it has been achallenge to keep all procedures and services running smoothly.Although the Communications Librarian has been in the CommunicationsLibrary fewer hours and has adjusted her work priorities to includemore library-wide administrative duties, the support staff of theCommunications Library, with the added help of Dennis Brunning, ourI-time graduate assistant, have met the challenge. The materialsbudgets have been allocated, reference services delivered, the newbook list and other notification services have been delivered, andsome special projects have been accomplished.

The acquisition of a correcting electric typewriter has helpedimprove efficiency.

A large collection (about two million items) of advertisements

was acquired from the D'Arcy, McManus & Masius Agency this year.

With the help of a research assistant from the Advertising Department

and Dennis Brunning, the collection's index was checked, drawerswere labeled, and a detailed list drawn up to allow paging of

folders. The collection is housed temporarily in the Vet. Med.

storage facility. Considerable publicity about the collection

was arranged, and it has been well used already. In preparation

for preserving the collection, we obtained estimates from twomicrofilming services for filming and indexing the collectionitem by item. We will prepare an NEH grant application nextyear using this information.

We have also been proceeding with efforts to acquire the papersof the Advertising Council, but so far have not agreed on cost-sharing. These efforts will continue next year. I

Looking forward to the 'premier' of the on-line catalog, I havedone more than usual this year in the way of educational programsand planning with the faculty of the College of Communications.

I began negotiations with the College of Communication to provideaccess to equipment for on-line bibliographic data base searchinghere in Gregory Hall. These plans will continue next year.

We accepted a file cabinet of clippings from the News Gazette.This file is maintained by the Journalism Department but ishoused in the library and library staff is circulating files.

Once again, the student wa, budget is balanced, the materialsbudgets are allocated but not overspent, and the nonacademicvacancies during the year were handled smoothly.

III. New Priorities

As it was last year, the highest priority will be to efficientlyadjust to library-wide changes in the coming year, includingidentification of material to be transfered to the bookstacks,taking responsibility for original cataloging late in 1985, andlearning the new on-line catalog as well as teaching searchingstrategies to library users.

These will be difficult, since the Communications Librarian willbe on sabbatical leave from August 1, 1984. The temporary helpof Prof. Diane Carothers will be very important.

Upon the return of Nancy Allen, arrangements for provision ofon-line database searching will be completed.

A grant application should be prepared to microfilm and indexthe D'Arcy Collection.

STATISTICAL SUMMARY


Communications Library

PERI OOCAL6

TITLES

CONTINUATION6lTITLES

TOTAL SERIAL6

TITLES


as unceteloged volumes."

Report the number of reels.Report the number of Individual cards.Vacant spaces are for slides, filmstripas, maps, disks, etc.Refers to titles currently checked in, including duplicates.

ADO SUBTRACT

TYPE LAST ~ TOTALof YEAR'S ASOF

MATERIAL TOTAL JUNE30

CATALOGEDVOLUMES 14,561 556 119 5 680

UNCATALOGEDVOLUMES

PAMPHLETS 2 110 33 143

MICROFILMA xxx

MICROCARDSE wxx

MICROPRINT1 xxx

MICROFIO 5

---

287

287

574

xxx

xxx

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

xxx

XXX

XXX

XXX

XXX

-18

-13

277

561

I.2.

5.6.

I

L.--_ s..._ _, ýý Im. ýl --- ---

Communi rnati onns Library


A. Seating capacity


2. Carrel seats 20

3. Lounge chairs 0





1. Fall 74

2. Spring 74

3. Summer 69


1. Number F.T.E. Professionals I

2. Number F.T.E. Graduate Assistants 4 (from Sept. 1983-August 1984)



a. Fall 74

b. Spring 74

c. Summer 57


a. Academic

Nancy Allen (8/21/78-- )

Dennis Brunning (9/21/83--8/21/84)

b. Nonacademic

Virginia Thomas (9/28/79-- )Karen Bojda (9/29/83-- )

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EDUCATION AND SOCIAL SCIENCE LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Implementation of Last Year's Priorities:

A. Cataloging: A substantial increase can be seen in the catalogingprocess during the past year. During 1982/83, 780 titles (860 vol-umes) were cataloged by staff in the Education and Social ScienceLibrary. During 1983/84, 1018 titles (1258 volumes) were cataloged.In addition to this figure, 388 titles (1760 volumes) from the Cur-riculum Collection were classified and prepared for OCLC cataloging.This latter accomplishment is particularly noteworthy since it hasincreased volume count, circulation, and recognition of the Curricu-lum Collection. Approximately 20% of the total Curriculum Collectionhas been cataloged without increasing staff. Success in the cata-loging process has been due to cooperation on the part of librarians,graduate assistants and support staff. During August 1982-June 1983,1151 titles were received for cataloging. During July 1983-May 1984,1381 titles were received for cataloging. This 19.9% increase mayrepresent a serious problem if the size of the staff remains stable.Although cataloging statistics have remained constant at approximately100 titles per month, there is mounting pressure to catalog the in-creased number of incoming materials.

B. Faculty Liaison: Faculty liaison continues to improve. Psychology,Political Science and Social Work are areas of particular note.Faculty usage has increased 4.8% from the previous year. Fillingthe position of Political Science Subject specialist has aided greatlyin the attempt to improve faculty liaison.

C. Reference: The level and the quality of reference services has beengreatly improved. New reference guides have been developed and olderguides have been revised. The reference collection has been weeded,and a systematic approach to maintaining a shelf list of referencematerials has been implemented.

D. Collections: A systematic upgrading of the anthropology serialscollection has been undertaken. The political science collectionsare being reviewed by the recently hired Political Science SubjectSpecialist. A continual review of each area is a major responsibilityof the individual subject specialists.

E. Psychology Library: Due to delays by the campus Office of SpaceUtilization, an architectural plan for a separate Psychology Libraryhas yet to be developed. Once this plan has been developed, it willbe reviewed for possible implementation.

II. Accomplishments:

A. Collections: Collection development policies for all areas have

been written and reviewed.

B. Psychology Library: A book drop for library materials was added

to the Stout Library. Hours of opening were increased for the

1984 summer session.

C. Cataloging: 1018 titles (1258 volumes) were cataloged. 388 titles

(1760 volumes) from the Curriculum Collection have been cataloged.

D. Online Bibliographic Services: A total of 579 searches were per-

formed, of which 427 were patron searches, 65 were reference searches

and 87 were administrative searches. An average of 35.5 patron sear-

ches were performed per month. 66% of the searches were performed

for graduate students; 21% for faculty; 9% for undergraduates; and,

4% for others.

E. Circulation: Reserve circulation increased by 14.5% during the

past year, while overall circulation increased by 9.6%. Facultycirculation increased by 4.8% while student circulation increased

by 8.2%.

F. Special Acquisitions: During 1983/84, a set of storytelling audio-

cassettes was requested through the APC Non-Print Committee. This

material was requested by an instructor in the College of Education.

The complete request for $581.00 was funded. Gift books from faculty

continue to enhance the regular collections and particularly the School

(S) Collection. In addition, several hundreds of dollars worth of

free materials are received annually from textbook publishers for the

Curriculum Collection.

G. Patron Services: Publication of the acquisitions list has been

regularized in the past year. New public terminals which provideaccess to LCS and FBR have been installed. The card catalog has

been relocated and reduced to a manageable size. A staff member

has received training on word processing using a personal computer

so that patron handouts can be produced and edited quickly.

III. Priorities:

A. Cataloging: Efforts to increase cataloging production will continue.The Curriculum Collection requires high priority in this process.

B. Faculty Liaison: Personal contacts, newsletters and acquisition lists

continue to serve as primary tools for faculty liaison. This remains

a primary responsibility for all librarians.

C. Reference: The provision of reference service during all hours

of opening continues to be a top priority. The increased use of

online services for reference questions will be encouraged. A

general guide to the Education and Social Science Library and a

guide to its microform collections are in production.

D. Psychology Library: Plans for developing a separate Psychology

Library needs to be evaluated and the status clarified.

E. Staffing: Due to the vacancy of one professional position, it is

crucial that adequate staffing is provided to continue patron ser-

vices. Because of the cessation of some activities such as card

production and the subsequent filing, some internal reallocation

of activities must occur. In addition, tasks previously performed

by a centralized cataloging unit (cuttering, finishing, and cata-

loging of theses) must now be handled by individual library units.

This will also require an adjustment in staff responsibilities.

F. Special Collections: It is crucial to determine the status of the

United Nations depository collection. Whether the collection is

transferred, or integrated into the Dewey system, it is imperative

that this collection be made more accessible to the public. The

collection of uncataloged Aviation Institute materials needs to be

weeded and processed for the cataloged library collection. This is

a major undertaking which may require several months for completion.

The remainder of the paper files of HRAF need to be filed prior to the

acquisition of microfiche HRAF files.

G. Equipment: At present, the Education and Social Science Library is

without a microfilm reader. Additional bookcases are required forshelving periodicals, and more microfiche files are needed to house

the ERIC, SCAN and JSAS collections. Without this equipment, thecollections remain inaccessible in part to the public.

Education and Social Science LibrarySTATISTICAL SUMMARY


PERIODICAL6

TITLES

CONTI NUAT ION6

TITLES

TOTAL SERIAL6

TITLES

1,116

1,200

2,316

xxx

xxx

xxx

XXX

XXX

xxx

•.-Mns 4W MO .

XXX

xxx_

xxx

xxx

xxx

xxx

XXX

X)Xx

XXX

72

23

I. 95

1,188

1,223

2,411

Nature of Items Included as uncateloged volumes. UN Documents andVert.1cal file Items. Curriculum MaterialsReport the number of reels,Report the number of Individual cards.Vacant spaces are for slides, filmstrips, maps, disks, etc.Refers to titles currently checked in, including duplicates.

ADD SUBTRACT

TYPE LAST ~ u TOTALof YEAR'S f u T AS OF

MATERIAL TOTAL JUNE30ly z zCATALOGEDVOLUMES 107,091 5180 777 26 166 9 5808 112,899

UNCATALOGEDIVOLUMES 13,944 270 129 399 14,343

PAMPHLETS2 778 0 0 778


MICROCARDS4 4xxx

MICROPRINTU 56,884 0 xxx 0 56,884

MICROFICHEI 233,074 14, 14W 14,148 247,222

TESTS 7,003 253 253 7,256

13 of these titles were reinstated - there was no record on LCS

1.2.3.4.o5.6.

b t--%,

l.a. GROWTH OF THE COLLECTION

School Collection

Last Year's Total

Purchased VolumesGift Volumes

Transfers

Subtotal

Volumes WithdrawnVolumes Transferred

Net Increase or Decrease

Total as of June 30

++

+

33,000728276

0

34,004

00

1,004

34,004

Curriculum Collection*

Last Year's TotalPurchased VolumesGift Volumes

Transfers

Subtotal

Volumes WithdrawnVolumes Transferred

Net Increase or Decrease

Uncataloged Volumes10,150

+ 199+ 71

+ 0

10,420

- 0

- 0

+ 270

Total as of June 30

Curriculum Volumes Cataloged Last Year

Curriculum Volumes Cataloged in Current Year

Total Curriculum Volumes Cataloged

Titles27

438485

10,420

Volumes27

19882015

*Because materials are cataloged in-house after receipt, any cataloged

volumes should be subtracted from the uncataloged total. Consequently,

from a collection of 10,420 volumes, 2015 or 19.33% are cataloged; 8405

remain uncataloged (80.66%).

Education and Social Science Library


A. Seating capacity


2. Carrel seats 31

3. Lounge chairs 0





1. Fall 102

2. Spring 102

3. Summer 77






a. Fall 170

b. Spring 170

c. Summer 123


a. AcademicSee Attachment

b. NonacademicSee Attachment

Academic Staff (1983/84)

Atkins, Steve

Beck, Susan

Bingham, Karen

Chadsey, Kathy

Chapman, Karen

Clark, Barton

Eckert, Sharon

Elam, Carol

Hopper, Ceci

Luner, Vera

Main, Linda

Morrow, Deborah

O'Brien, Nancy

Seitz, Catherine

Wheeler, Claudia

Williams, Jim

Winter, Arn

Non-Academic Staff (1983/84)

Aggarwal, Indra

Bushman, Christine

Hendershot, Harry

Huffman, Karen

Meier, Zona

Reeser, Dee

Weal, Chris

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8/21/82 - 12/20/8

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1/11/84 - 8/20/84

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LABOR AND INDUSTRIAL RELATIONS LIBRARY

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. Implementation of last year's goals

Of the four priorities identified in last year's annual report, twowere completed and progress was made on all but one: the assumption bythe Labor Library of original cataloging. Since the FBR did not becomeoperational as scheduled, original cataloging for labor was not decentra-lized, and probably will not be until later this year.

All of the online searching handouts were revised and updated usingthe Institute's word processor, so that future changes could be made moreeasily, and a promotional handout was sent to all Institute faculty andstudents.

Work continued on the labor union newspaper project. The list ofdesired titles was checked in LCS for holdings, and an inventory of titlesheld in the Labor and Industrial Relations Library was completed.

Finally, Professor Derber's donation of four cartons of decisions andother material from the Illinois Office of Collective Bargaining was or-ganized and filed into the library's vertical files.


Although circulation declined in most categories, increases in stu-dent and reserve circulation raised total circulation by about 4 percent.Specific figures are in the statistical appendix. The number of referencequestions dropped insignificantly; I answered a total of 255 questions, 50for faculty, 166 for students, and 39 from outside the university.

There was a very large drop in online searching. I did half as manyas last year; two for faculty and four for graduate students. Three addi-tional searches were done for faculty but not billed because they utilizedDIALOG's free database of the month. I attribute the drop in searching toa combination of causes. Relevant databases in business are expensive, andalmost all of the users have to pay out of their own funds because thereare no grants or departmental funds to charge searches to. There are noreal industrial relations databases; several people have inquired abouthaving searches done, but there was no appropriate database. Third, Idiscovered an error in LABORDOC which destroys its usefulness for searchingcertain subjects. SDC is aware of the problem but has done nothing aboutit. In the meantime I have avoided searches in those subject areas. Per-haps the library is not accessing the right vendors; I have been examiningother possibilities during the past year. Finally, the publicity may havebeen poor. Whatever the reasons, online searching has declined every yearin this library, and the situation needs to be examined.

Because of the library's extremely pressing space problems, I start-ed to select material to be transferred to the main library stacks. Thesevolumes have been boxed, measured, and labelled and are being stored in

2

the library until we have permission to transfer them to the Stacks.

Two laws regulating collective bargaining by public employees inIllinois went into effect in 1984, and a great deal of interest will befocused not only on future developments but also on the present status andthe background of public employee bargaining in Illinois. The library hasalready received many inquiries about the law and about public employeebargaining in the state. To meet the need for information, both inside andoutside the University, I drafted a proposal for the establishment withinthe Institute of an "Illinois Public Employee Labor Relations InformationService"--a centralized collection of documents and supporting materialsthat would have a machine-readable index to facilitate retrieval. The pro-posal was endorsed by the Institute's Executive Committee and has beensubmitted to the University administration for funding. In the meantime,the library has begun collecting the decisions of the Educational Labor Re-lations Board and other information related to its activity. A brief out-line of the kind of service the library hopes to be able to provide waspublished in the first issue of the Illinois Public Employee Relations Re-p~o., a new newsletter published by the Institute. Whether or not theService is funded, the library will collect materials and produce an indexon the Institute's microcomputer.

Among the notable acquisitions for this year were microfiche of theWorld Employment Programme Working Papers, issued by the InternationalLabour Office, and some twentieth century labor novels which filled in gapsin the main library's holdings.

III. Goals for 1984-85

As I described in section II of this report, there is a serious de-cline in the level of online searching, and next year I want to do some-thing about that. I have already investigated some new vendors (Questel,Laborline, Mead Data, Labor Relations Press) whose databases may be moreappropriate for labor, but I also want to see if I can find out the causeor causes of the decline.

I want to finish up the long-term projects left over from previousyears. The fourteen industry bargaining bibliographies should be able tobe completed; drafts of three of them are already finished, and all thecitations have been gathered for the others. The labor union newspaperproject will also continue. Acquisitions and holdings need to be coordi-nated with the Newspaper Library, and I want to prepare a union list oflabor papers on this campus. The only list at present is a list of thecataloged papers received by the Newspaper Library; the holdings at theLabor Library and in the Stacks are not indicated.

Since the Illinois Educational Labor Relations Board has alreadyissued some decisions, and the Illinois Public Employee Labor RelationsBoard will soon begin operating, it will be necessary to plan the indexingsystem mentioned in section II. I have already begun investigating sever-al kinds of software that would be suitable for such an application.

ILIR LibrarySTATISTICAL SUMMARY


PERIODICAL 6

TITLES

CONTI NUAT ION6TITLES

TOTAL SERIAL6

TITLES

I*2.

5.6.

382

88

470

XXX

XXX

XXX

Nature of Items IncludedVertical file items.ReportReportVacantRefers

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXX

XXXmomomomo

XXX

3

0

3

385

88

473

as unceteloged volumes. _____h,-____

the number of reels,the number of Individual cards.spaces are for slides filmnstrips, maps, disks, etc.

to titles currently checked in, including duplicates.

ADO SUBTRACT

TYPE LAST ~n z tn 5 TOTAL

of YEAR'S 6 ASOFMATERIAL TOTAL JUNE30

CATALOGEDVOLUMES 11,597 462 7 53 2 414 12,011

UNCATALOGED'VOLUMES 107 3 3 110

PAMPHLETS 2 26,956 261 261 27,217


MI CROCARDS1 wxx

MICROPRINT1 xxx

{ICROFIHE4 1,596 790 790 2,386

Cassette 53 0 0 53

_ _ _ __. _ ___I.

.40-5ý ftpwwý --j M.-W .ft

ILIR


A. Seating capacity


2. Carrel seats 5

3. Lounge chairs 6





1. Fall 63

2. Spring 63

3. Summer 63






a. Fall 15

b. Spring 15

c. Summer 18


a. AcademicMargaret Chaplan, Librarian, November 15, 1971-

b. Nonacademic

Betty Yapp, LTAIII, April 12, 1976-

Robert Chapel, LCII, June 2, 1982-

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LIBRARY AND INFORMATION SCIENCE LIBRARY

ANNUAL REPORT

July 1, 1983- June 30, 1984

Priorities 1983/84

I. Library Guide: A thirty-page Guide to the Library and-Information Science Library was completed in time for the1984 summer session. The guide was input on an IBMpersonal computer to allow for continuous updating.

II. Routing of Newsletters and Current Awareness Services?In the fall of 1983, on an experimental basis, LISLbegan to route selected newsletters and current awarenessservices to the faculties of the library and GraduateSchool of Library and Information Science. This servicehas proven to be easy to administer and, with the exceptionof one newsletter, Library Hotline, has not causedinconvenience to other library patrons. Library Hotlinewill probably be removed as a choice when patrons areasked to renew current awareness services this fall, butthe use of this service will be encouraged.

III. Implementation of Online Searching in Library andInformation Science Library: The implematation ofonline searching has been a library priority for thelast two years. Although the librarian has becomeinvolved in the use of ALANET, the American LibraryAssociation's electronic mail system, LISL has not yetacquired the equipment to do in house online searching.There have been two major reasons for the delay. First,because the money available for the equipment comes fromthe interest on an endowment fund, the longer the librarywaits, the more Imoney is available for equipment. Second,Wilson Services have not been available online and theabsence of Library Literature as an online databasehas limited the effectiveness of online searchingin library science, Nonetheless, the library shouldhave a system in place before the end of 1984/85.

IV. Document Delivery: One of the librarian's continuingconcerns has been patron failure at the shelves. Inthe past several years, effort has gone into making theserial collection better organized and less confusing,Priority has been given to shelf reading and attentionhas been given to snags and other circulation problems,Because problems still seemed greater than necessary,at the time of last year's annual report, priority was

given to a document delivery survey to determinecauses of patron failures to obtain needed resources.This plan has been abandoned for the time being. Theextensive binding project carried on last year resultedin unavoidable patron frustration and during the comingyear, transfers to the bookstacks may create similarproblems. The plan has not been completely abandoned,however, and will be re-evaluated again next year.

Accomplishments 1983/84

Despite staff turnover and illnesses which.left thelibrary short-handed at times throughout the year, a number ofprojects were successfully completed. The library mailedrequests for annual reports to 125 public libraries identifiedby Professor Herbert Goldhor; to the 117 members of theAssociation of Research Libraries; and to a selected numberof national and regional library networks. In addition, thelibrary also requested current catalogs from the accreditedlibrary schools in the United States and Canada. Theserequests have gone far-towards revitalizing the library'sreport collections which have historically been excellent,but have not been kept up in recent years. ,

LISL sent over two hundred and fifty volumes from theLISL periodical collection to binding, and also sent sixty-fourvolumes to be bound for the bookstacks. This number of volumesdoes not include pam binding, nor other kinds of in housebinding, and the library did a considerable amount of thelatter type of binding.

The librarian wrote a collection development statement forLibrary and Information Science. Work was begun to identifyworks to be sent to the bookstacks when transfer is possible.The reference collection was weeded again. Beth Kawskicontinued to do original cataloging on monographs. Shefinished a large number toward the end of June and these werenot counted in annual statistics for the year.

Priorities 1984/85

I. Implementation of Online Search continues as a priority,

II. Collection evaluation, weeding and reorganization ofreference works into a single collection are of thehighest priority. It is hoped to transfer monographsto the bookstacks and transfer more of the serial coll-ection to Library and Information Science Library.

III. Cataloguing for the library will he an important prioritythis year. Especially the establishment of good routinesand work flow,

Library & Information Science LibrarySTATISTICAL SUMMARY


ADO SUBTRACT

TYPE LAST v z ~ , TOTALof YEAR'S ASOF

MATERIAL TOTAL < I v - a JUNE 30: z z oP- - c£ - £ LQCATALOGEDVOLUMES 16349 663 265 172'77

UNCATALOGED 135VOLUMES

PAMPHLETS 2

MICROFI LM3 xxx

MICROCARDS4 wxx

MICROPRINT4 xxx

MICROFICHE 1134 38 1172

5

PERIODICAL 6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES

731

603

1334

XXX

XXX

XXX

XXX

XXXI

XXX

XXX

XXX

XXX

XXX

xxx

XXX

XXX

XXX

XXX

9

2

11

740

605

1345

I. Nature of Items Included as uncataloged volumes.2. Vertical file items.3. Report the number of reels.h. Report the number of Individual cards.5. Vacant apaces are for slideas, filmatrips, maps, disks, etc.6. Refers to titles currently checked in, including duplicates.

II

x --- -I I -.. ep•

Library & Information Science LibraryLibrary


A. Seating capacity


2. Carrel seats 35

3. Lounge chairs





1. Fall .79

2. Spring 82

3. Summer 77



2. Number F.T.E. Graduate Assistants 1/2



a. Fall 70

b. Spring 70

c. Summer 70


a. Academic

Johnna Holloway, Graduate Assistant, Aug. 21, 1982 - May 20, 198h

Pat Stenstrom, Jan. 1, 1981 ---

b. Nonacademic

Beth Kawski, LTA I, Aug. 23, 1982 --Jeanne Meyer, Clerk III, Aug. 14, 1983---

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UNIVERSITY HIGH SCHOOL LIBRARY

ANNUAL REPORT

JULY 1, 1983 - June 30, 1984

ACCOMPLISHMENTS

Improved public services and user education programs were the mainaccomplishments of the library this year. The librarian prepared andpresented a series of programs and course integrated bibliographic instructionunits designed to introduce library skills into every grade level of thecurriculum.

In the fall, an orientation talk/tour was given to new faculty members.They were encouraged to bring their classes to the library, place materialson reserve, and request specific library presentations. The results wereextremely gratifying. A total of one hundred and twenty-two classes utilizedthe library this year. This constituted an increase of 8.2% over last year.The number of materials placed on reserve- also increased with seven hundredand seventeen books, periodicals, and AV items requested this year as comparedto two hundred and seventeen last year. At the behest of faculty members, onehundred and one television programs were taped and one hundred and eighty viewed.Faculty members were also provided with a monthly calendar which kept theminformed of library and school events.

Further development in the area of course integrated bibliographicinstruction also occurred. In the fall, an orientation tour and four week basiclibrary skills course was given to all subfreshmen. In January, a one weekresearch unit pertaining to the Civil Rights movement was added. During thiscourse, all subfreshmen were taught to execute searches on LCS. Three newunits were added in the area of English and foreign language. "MississippiSketches," a course designed to introduce students to characters in Mark Twain'sshort stories was taught to freshmen. "From Russia With Love," a coursedesigned to acquaint students with nineteenth century Russian authors was taughtto students of Russian IV. "Mythology," a four day research course, was taughtto sophomores.

In order to stimulate reading, research and to sharpen reference skills,the library created the following games and activities for students toparticipate in during their "free time:" "Speaking of Choices" (a noontime,monthly lecture series which introduces students to speakers in various careersfeatured computer science, herpetology, industrial chemistry and art): "Readthe Source Is With You" (a bibliography and display of over one hundred popular,science fiction titles); "The World of Leonardo da Vinci," (a reference gamebased upon Leonardo's life and creative works); "Test Your Sex Appeal,"(bibliography and question/answer handout concerning dating, fashion, diet andfriendship); "Solve a mystery in the Library," (probability game centered arounda hypothetical crime); "Pun With A Gnome," (a pun contest based upon a display ofgnome illustrations); "A Visit to Brazil: (book display and slide presentations ofthe geography, culture and customs of Brazil); "Summer Book Feasts" (annotatedlists of challenging titles were prepared for each grade - included over 250 books);"Festival of Foreign Languages" (book display of French, German and Russian booksaccompanied by well known foreign phrases coordinated with Foreign Language Week);"Calendar Clue" (a weekly reference question quiz which encourages the use ofdifferent reference books). The majority of these programs and activities includedextensive bibliographies so that students could pursue further interests. All of

them were well received by the students. Faculty members served as judges forseveral of them and helped publicize them.

In the area of technical services, progress was made also. The circulation

system was reorganized so that materials can be checked in and returned to the

shelves more quickly. The overdue policy was rewritten which resulted in more

books being returned at an earlier date. Office supplies and AV equipment were

reorganized thus reducing processing time for new materials.

i MAJOR ISSUES AND OPPORTUNITIES

University High School's position vis a vis the university has stabilized.

The school will have a permanent director by the close of the fiscal year and a

permanent teaching staff has already been selected. Despite these positive facts,

the lack of funds for the purchase of library materials is a problem of growing

concern. Although the Uni High Endowment fund could serve as a potential sourcefor additional funds, a sufficient amount has not been generated to permit capital

expenditures. Since this problem has not been alleviated, the only recourse is

to accompany each request for a budget increase with as much documentation aspossible concerning inflation, present and anticipated cutbacks. Unfortunately,

the budget has become a major issue for University High School Library. Withouta permanent increase in the base budget, reductions will have to be made in the

collection which will seriously erode its effectiveness as a teaching/library.

The opportunities are unrestricted at University High School Library. Withthe establishment of a permanent faculty this year, inclusion of additional teachingunits should prove even more beneficial. The students' desire to learn is trulymatched by a challenging faculty. Both populations welcome and appreciate new

public services and are willing to cooperate and even assist with any libraryendeavor.

PRIORITIES

1. Increase the number of library instruction units in various subject

areas. Emphasize Science in 1984-1985.

2. Lobby for additional funds to be added to the base budget. Establish

a positive relationship with Collection Development Officer.

-.-University High School LibrarySTATISTICAL SUMMARY


PERIODICAL6

TITLES

CONTI NUAT ION6

TITLES

TOTAL* SERIAL6

TITLES

157

29

186

XXX

xxx

XXX

XXX

XXX

XXX

xxx

XXX

XXX

xxx

xxx

XXX

xxx

xxx,-ll Im wo , 0

-3

6

-9

154

23

177

I. Nature of Items Included as uncetaloged volumes. Texts and paperbacks2. Vertical fIle Items.3. Report the number of reels.4. Report the number of Individual cards.5. Vacant spaces are for slides, filmstrips, maps, disks, etc.6. Refers to titles currently checked in, including duplicates.

ADO SUBTRACT

TYPE LAST . , i TOTALof YEAR'S S AS OF

AATERIAL TOTAL JUNE30u z z o

CATALOGED 12,719 317 -295 +22 12,741VOLUMES

UNCATA"LOG ED'LM OG EDS 2,337 195 -581 -386 1,951VOLUMES

PAMPHLETS2 7,729 511 2,300 -1,789 5,940

MICROFILM3 343 0 xxx -86 -86 257

MI CROCARDS 4 xx

MICROPRINTU xxx

MICROFICO 5,887 248 3,119 -2871 3,016

RECORDINGS 839 13 0 +13 852Filmstrip Rolls 512 9 _ ____0 + 9 521

Slides 2,639 0 0 0 2,639Loop Films 82 0 0 0 82

I .

L-00000 dmpwý ftjV.olo

University High School Library


A. Seating capacity


2. Carrel seats 7

3. Lounge chairs 7





1. Fall 43:45

2. Spring 43:45

3. Summer 20



2. Number F.T.E. Graduate Assistants 1/2



a. Fall 20 paid for by University High School

b. Spring 20 paid for by University High School

c. Summer 20 paid for by Main Library


a. Academic

Kathleen W. Craver - August 20, 1983 to the present

Beverly Frailey - August 20, 1983 to August 1, 1984

b. Nonacademic

Renee Hough - May 15, 1984 to the present

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Undergraduate Libraries and Instructional Services Report

Undergraduate Libraries and Instructional Services Council

Annual Report

July 1, 1983 - June 30, 1984

Last year two priority areas were identified:

Priority 1: Develop a coordinated acquisitions policy between UGLand UBR. REVISED, ACCOMPLISHED.

Our efforts in this area were rechanneled last year due to thenew Collection Development Office's request that each selecting unitdevelop a written collection development statement. Both UGL andUnion Browsing developed written collection development statements.

Priority 2: Complete implementation of transfer policy between UGLand UBR. ACCOMPLISHED.

Procedures for transferring surplus UBR materials to UGL havebeen finalized and are presently part of regular operations.

This year no joint priority areas have been identified and instead thetwo libraries will focus on their own priority projects.

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Undergraduate Library

Annual Report

July 1, 1983 - June 30, 1984

Last year six broad priority areas were identified as needing

attention. Substantial progress was made in five areas with only

one area "increasing the computer literacy of the undergraduate

student body" proving disappointing. Good progress was also made on a

further four issues which arose during the year.

IDENTIFIED PRIORITY ISSUES

Priority 1: Develop in-house a new, automated Reserve System.

SATISFACTORY PROGRESS

A proposal for developing in-house an automated Reserve System

to replace the present, faltering automated Reserve System was

generated and approved. An implementation committee was appointed,

a project head and programmer were hired and equipment was

purchased. Although behind schedule due to external delays

(delayed equipment purchase, higher priority of FBR work, etc.)

the project now appears to be within two-three months of

completion.

Priority 2: Explore ways to increase the computer literacy of the

undergraduate student body. LIMITED PROGRESS

Tentative plans worked out in conjunction with the University

Librarian to install a bank of IBM personal computers in the

Undergraduate Library did not work out when the University

allocated the computers to other uses. This concern will continue

to be a priority in the following year and discussions are

underway or planned with the Library School, Rhetoric and other

departments to explore possibilities of joint proposals.

Priority 3: Continue to expand and diversify the bibliographic

instruction program as well as report to the profession on its

innovative aspects. ACCOMPLISHED

UGL's program of bibliographic instruction continued to expand

in 1983-84. In this academic year the number of classroom sessions

taught by Undergraduate Librarians and Graduate Assistants totaled

332 compared to 301 the year before. This expansion was made

possible by the system and materials developed with the

Undergraduate Instruction Award and considerable hard work on the

part of the Undergraduate staff. Presently this amount of

classroom instruction represents the limit which the UGL can

undertake without further outside resources. The diversity of

classroom programs offered in these 332 sessions is also

impressive and includes: ESL 111, ESL 115, ESL 109, ESL 400,

Special Options 105, Speech Ccrnunications 230 and Ag Cmmnunications

106.

Good steps have also been taken in publicizing what we feel is

an important and innovative program. Perhaps most important was a

complete issue of Research Strategies devoted to the undergraduate

instruction program at the University of Illinois. A number of

other papers on instruction issues are in the process of being

prepared and Betsy Wilson has given presentations at both state

and national meetings on our program.

-2-

Related to instruction are a number of non-classroom programs

including Term Paper Counseling (600 interviews in fall/spring

serresters), New Student Week Tours and LCS Workshops, all of which

were handled or coordinated by UGL staff.

Priority 4: Increase the level of staffing of the Media Center and

increase its hours to match those of UGL. ACCOMPLISHED

With the retirement of Lorraine Weber it was possible to

increase the level of staffing at the Media Center by downgrading

her position and moving it to the Media Center. This allowed us to

have clerical staff at the Media Desk for 60 hours a week and made

feasible staffing the Media Desk with students the rest of hours

the UGL is open. The Audio Room which is primarily a recreational

facility is staffed solely by students.

Priority 5: Continue to explore the development of co-operative

programs with other campus units. ACCOMPLISHED

In conjunction with the Counseling Center we have established

a Self-Help Lab in UGL. Including a wide range of bibliographic

tools on student issues (studying, procastination, alcoholism,

test anxiety, etc.) as well as a PLATO terminal which provides

access to career help, the Lab was funded and staffed by the

Counseling Center.

Priority 6: Continue attention to efficient housekeeping.

ACCOMPLISHED

During the year the loss and misshelving rate averaged a very

satisfactory 6% and 5% respectively, at no time did shelving

backlogs develop, a regular flow of cataloged materials was

established and the book budget was spent in an orderly and

responsible manner.

-3-

UNPLANNED ISSUES

Priority 1: Buildings and Equiprent.

After years of increasing concern about the deteriorating physical

plant of the Undergraduate Library, $121,000 was suddenly made available

to replace the most badly worn carpet and to mend a number of chairs.

All in all, half of the carpet was replaced, 680 side chairs, 48 lounge

chairs and 17 stools and office chairs were reupholstered, 64 damaged

tables were repaired and $5000 worth of repairs were undertaken on the

remaining old carpet.

Although 320 badly worn chairs still need reupholstry work, the

overall appearance of the UGL has vastly improved and with it both student

and staff morale.

In order to prevent the necessity of huge capital outlay - in the

future, about $5000 a year should be budgeted for carpet maintenance

and chair reupholstery.

Priority 2: Fire Safety System.

After two years of work, the Undergraduate Library and the Univer-

sity came to an agreement on how the UGL can meet fire safety codes

and yet still maintain book security. The necessary remodeling will

begin in the next couple of months and should be finished in the coming

year. No library funds will be required for this $20,000 project.

Priority 3: Book Cataloging

The UGL has begun book cataloging as well as media cataloging.

-4-

This summer the initial book backlog which had been building for some

time was eliminated so that the UGL is up-to-date on book cataloging.

Priority 4: Compact Shelving

Over a year behin4 schedule the compact shelving was turned over

to UGL. Due to hard work by circulation staff, the unit was well

serviced by circulation staff while closed to the public and smoothly

mpade available to the public through a fine program of training and

self-service graphics (the latter used by Main Bookstacks) when UGL

was finally given control.

PROJECTED PRIORITY ISSUES

Next year we hope to address eight priority issues.

1) Explore the use of online bibliographic searching as a

reference tool.

2) Continue to explore ways to increase the computer literacy

of the undergraduate student body.

3) Establish a regular program for the Undergraduate Library

Friends.

4) Eliminate the media materials cataloging backlog caused by

the onetime influx of library materials from the English Media Center.

5) Explore the possibility of establishing a student/faculty

committee for the UGL.

-5-

6) Explore non-UGL sources of support for the UGL bibliographic

instruction program.

7) Explore the role of the Media Center in relation to the

recently approved B.S. in Media Studies, a new undergraduate program

in the College of Cormunications.

8) Continue attention to efficient housekeeping.

-6-

1983-1984

UNDERGRADUATE LI BRARY

STATISTICAL REPORT

UNDERGRADUATE LIBRARY STATISTICAL SUMMARY

GROWTH OF THE COLLECTION

ADD SUBTRACT

TYPE LAST < z ,<

OF YEAR'S < e a ,i, < o TOTAL

MATERIAL TOTAL u . § -- z a AS OF-_____ __ JUNE 30

CATALOGEDVOLUMES 183,972 6,066 1,781 14 4,271 188,243

MICROFILM 1. 3,513 77 + 77 3,824*

MICROFICHE 2. 47,488 6,211 + 621 36,177

AUDIO **CASSETTE 3A 3,735 36 36 2,694

VIDEOCASSETTE 3A 1,726 154 +154 860

FILMSTRIPS3B 402 318 -- "- - - - -iI - m

SLIDES 3C 4,228

VIDEODISCS 3D 154

-6s---

PHONODISCS 3D 6,182

PERIODICAL 385 1 3 2 4 2 456**TITLES 4

CONTI NUATION 1,000ooo 1,000(eTITLES 1 4

TOTAL SERIAL 1,385 -2 1,456TITLES 4

-.-.--.-.

1. REPORT THE NUMBER OF REELS.

2. REPOT THE NUMBER OF INDIVIDUAL FICHE.

3A. REPORT THE NUMBER OF CASSETTES.

3B. REPOT THE NUMBER OF FILMSTRIPS.

3C. REPORT THE NUMBER OF SLIDES.

3D. REPORT THE NUMBER OF DISCS.

********Verified count

July 1984

4. REFERSTO TITLES CURRENTLY CHECKED IN, INCLUDING DUPLICATIONS.iL,7,26,84

DATE JULY 1,1984

UNDERGRADUATE Library


A. Seating capacity


2. Carrel seats 1018

3. Lounge chairs 157





1. Fall 106

2. Spring 106

3. Supmer 77



2. Number F.T.E. Graduate Assistants 2.62



a. Fall 523

b. Spring 619

c. Summer 368


a. Academic .--. see attached

b. Nonacademic ---- see attached

PERSONNEL

NAMES OF ACADEMIC EMPLOYEE:

Undergraduate Librarian:

Kohl, David

Assistant Undergraduate Librarian:

Arp, Lorie

Forrest, Charles

Gorman, Anne Leave of absence

Pittman, Donna 1/2 T

Simpson, Virginia

Wilson, Betsy

Illini Union Browsing Room Librarian:

Martel, Anne

Beginning date Ending dateof employment of employment

10 /A5/80

10A8/182

12/01/83

2/11/80

3/24/84

9/21/79

7/01/81

6/21/78

Graduate Assistants:

Flowers, Kay

Graham, John

Murio, Linda

Pirkle, Lauri

Olsen,Bruce

Pittman, Donna

Varyu, Nicki

8/21/83

8/21/83

8/21/82

8/21/82

8/21/83

8/21/83

8/21/83

5/20/84

8/20/81

8/20/84

8/20/8U

8/t20/84

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Anne Martel

ILLINI UNION BRCWSING ROOM

Annual Report

July 1, 1983 - June 30, 1984

I. Priorities - last year

A. Periodicals: An in-house study to determine to what degree eachperiodical is used by Illini Union Browsing Room patrons and whatperiodicals patrons would like to have added to the collection.

Purpose: Discontinue those periodicals rarely used and add thosemost requested.

Action: Designed a questionnaire to determine the above. It wasdistributed to 194 people in the Browsing Room over a 3 nonthperiod.*

B. Gain a thorough understanding of the capabilities and use of theforthcoming on-line catalog.

Action: FBR arrived a little late; this priority will be moreappropriate for the coming year.

C. Collection Development: Review collection in select subject areasto determine strengths and weaknesses, eg., travel, theater.

Action: Improved travel collection by weeding outdated guides andadding about a dozen new guides. Also added significantly to "food"section (cookbooks, etc.)


A. Manual for Browsing Room completely revised and updated - a majorundertaking.

B. Prepared and distributed three annotated acquisition lists of newbooks in June and November, 1983 and March 1984.

C. Supervised the transfer of 450 books. Of those 342 were stored inthe Undergraduate Library awaiting space availability in bookstacks.The remaining 108 books were transferred to the Undergraduate Li-brary. Betsy Wilson and I formulated a policy for determining whichbooks to transfer to bookstacks and which to transfer to the Under-graduate Library.*

Annual Report (Anne Martel)

D. Reorganization of Art and Music books and Q books.*

E. Supervised inventory of book collection during May and June, 1984.

F. Ordered 764 books.

III. Priorities for coming year

A. Gain a thorough understanding of the capabilities and use of FBR.Plan a teaching strategy so that all students working in IlliniUnion Browsing Room will learn how to use FBR.

B. Overhaul record collection and increase circulation.

* See Personal Annual Report for details.

Page 2

ILLINI UNION BROWSING ROOM Library

STATISTICAL SUMMARY 1983-1984


PERIODICAL6

TITLES

CONTINUATION6

TITLES

TOTAL SERIAL6

TITLES

43

22

65

XXX

XXX

XXX

XXX

XXX

xxx

xxx

Xxxx

XXX

XXX

xxx

XXX

XXX

XXX

XXX

+3

+3

46

22

68

I. Nature of Items Included2. Vertical flie Items.


3. Report the number of reels.~. Report the number of Individual cards.5. Vacant spaces are for slides, filmstripas maps, disks, etc.6. Refers to titles currently checked in, including duplicates.

*One added in '83-'84. Two added earlier., bt t- nnt- .oo

ADO SUBTRACT

TYPE LAST z i TOTALof YEAR'S $ AS OF

MATERIAL TOTAL .< -w < o - JUNE 30a y z z c

CATALOGEDVOLUMES 4044 764 2 103 451 +212 4256

UNCATALOGED 1

VOLUMES

PAMPHLETS2

MICROFILM3 xxx

MICROCARDS4 xx

MICROPRINT 4 xxx

L ---- - - It -.-Rmwmý 4w 4ows. - iL.

ILLINI UNION BROWSING ROOM Library

II. Other Information 1983-1984

A. Seating capacity


2. Carrel seats 0

3. Lounge chairs 28





1. Fall 80

2. Spring 80

3. Summer 80






a. Fall 110

b. Spring 110

c. Summer 120


a. Academic

Anne Martel

b. Nonacademic

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Residence Halls Libraries

UNIVERSITY OF ILLINOIS RESIDENCE HALL LIBRARIES

ANNUAL REPORT

July 1, 1983 - June 30, 1984

I. SERVICE TO READERS

A. Hours of Opening.

There were no changes in hours for any of the Residence HallLibraries. Allen, FAR, and ISR libraries were open 2-5 and 7-11

seven days a week. Gregory, LAR, and PAR libraries were open 2-5and 7-11 Sunday through Thursday and 2-5 on Fridays and Saturdays.Peabody library was open 9-12, 1-5, and 7-11 Monday through Friday,and 1-5 and 7-11 Saturday and Sunday. Service at Busey-Evans librarywas continued on a limited basis, with hours 7-9 Sunday throughThursday, 3-5 Friday, and 1-5 Saturday and Sunday. Though still openonly a limited amount of time, the Busey-Evans collection continuesto be well utilized by residents.

Library hours were extended for finals' week at the end of eachsemester. Most libraries were open 1-5 and 7-12 during the week andPeabody extended its evening hours to 1 a.m. ISR tried a differentfinals' week schedule this year which seemed to work well. The stafffelt more students would use the library over the dinner hours (5-7)than would use it between 1 p.m. and 2 p.m. and 11 p.m. and 12 p.m.So ISR finals' week hours were 2-11 p.m. every day; staff worked 3 hourshifts of 2-5, 5-8, and 8-11 p.m. Though a reliable comparison isdifficult because of changing students and shifting library usepatterns from year to year, a comparison of this year's and last year'sfinals' week figures indicates increased library usage this year overlast year. Last year's Spring and Fall finals' week attendance totalswere 315 and 376 respectively. This year's Spring and Fall finals'week attendance were 333 and 392. The difference in the two, thoughslight, suggests a preference for the new hours. Based on this evi-dence we will continue the new hours at ISR and possibly try them atanother library next year.

B. Use of Library Materials: Interpretation of Part B of StatisticalSummary.

Attendance for 1983-84 was 81,653 student visits, a 5% increaseover last year's attendance figure of 77,761. Circulation for1983-84 was 4,554 volumes; a 1.5% decrease over last year's circu-

lation figure of 4,624. The total number of non-circulating items

for 1983-84 was 12,770, a 41% increase over last year's figure of

9,025.

It is very heartening to see an increase in our overall figures.

This is the second year in a row our attendance figures have increased.

Though circulation declined, the drop was minimal, and might be attri-buted to a yearly change in population, fewer upper classmen in thehalls, reporting error, or any of a number of other factors. Thesubstantial jump in non-circulating material is very good news. Thisis only the second year we have recorded these statistics, so partof the increase may be due to student librarians maintaining moreaccurate records. But a substantial part of this increase can alsobe attributed to the weeding and updating of the exam files in all thelibraries. Our exam file person this year did an excellent job ofcopying and distributing donated exams and organizing, inventorying,and weeding all of the exam files. The increase in the non-circulatingmaterials figure is a tribute to the exam file and a testament to thefact that students do utilize the file extensively.

Overall, we are pleased with all of the statistics for this year.In the future we can hope to see a steady increase in all areas,though a small increase in attendance as we approach a maximum num-ber of students that can be served in all the libraries, due tospace limitations. There is some concern about the LAR figures, andwe can find no adequate explanation for the drop in attendance andcirculation, and the very minimal increase in non-circulating materials.The situation will be watched closely and every attempt made to correctany problems identified.

II. EXTENSION OF SERVICES

A. Orientation Tours and Lectures.

The Residence Hall Library was represented at an informationfair for Resident Advisors at the beginning of the year. Both libra-rians are available to give tours of the Residence Hall Librariesto visitors (guests of the Housing Division, parents, prospectiveresidents, and interested faculty and staff members at the University).

B. Guides and Handbooks.

Bookmarks designed expecially for the library system, listingthe libraries and their hours, are available at all eight ResidenceHall Libraries, the Undergraduate Library, and the Main LibraryReference Room.

The Residence Hall Libraries are listed in Hallmarks a housingguidebook distributed to all students in the residence halls. Hallmarksdescribes the libraries, their hours and services, and lists eachlibrary location and telephone number. Information about the library

system is also included in the Housing Division presentation for the

Summer Orientation programs.

The Residence Hall Libraries will also be included in the

University Librarys' Policies and Procedures Manual. The manual liststhe various departmental libraries and affiliated programs, it gives

their hours, a description of the collection, services provided and

some historical background of the library. It is a plus for the

library system to be included, as many librarians will become awareof how extensive our system is and the services we provide to residents.

C. Other.

Library open houses were held in each library on Sunday, September18th, from 2-5 p.m. Punch and cookies were provided for residentsand all library staff were present to answer questions and getacquainted with the residents. This annual event is a high pointfor the librarians and the student staff as it provides an opportunityfor the librarians to visit the libraries and interact informallywith the student patrons and staff.

The Associate Librarian has a slide/tape show on the ResidenceHall Library System written and is now involved with the preparationof it. We plan to use the show for the RA Resourch Fair and otherorientation programs. It provides information about all eightlibraries, their collections, and the basic policies and procedures ofthe library system.

It can be made available to RA's and other housing staff foruse in orienting residents to facilities available in the area.

III. CARE AND IMPROVEMENT OF THE COLLECTIONS

A. Inventories and Recataloging.

Last summer we inventoried and weeded the Florida Avenue Librarycollection. The last of the uncataloged material in this library wasfinally processed and added to the library system's records. FARwas the last of the original libraries still containing materialsadded to the collection but never cataloged. Our system records arenow as complete as we can make them, and we hope to refine and improvethem when we are able to computerize our shelf list. An on-lineshelf-list will give us an up-to-date record of the system holdingsthat can be modified and adapted as needed to keep our recordscurrent and helpful. This summer we will inventory the Gregory DriveLibrary, if time permits. Should the two library moves at ISR andAllen take place this summer, we will not have time to inventoryGregory.

Weeding of all collections is done as needed by the librarians,during periodic new book deliveries. Damaged, obsolete, and non-circulating materials are removed by the librarians as they are en-countered. Weeding tends to be most frequent in those locations whereshelf space has reached the critical stage. The moving of two librariesthis summer will help alleviate the need for frequent weeding at bothAllen Hall and Illinois Street libraries.

B. Acquisitions -- Collection Building Procedures.

New acquisitions included reference, course-related, leisurereading materials, exam files, and professional literature for thelibrary office and Housing professional staff. Over 1500 volumes

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were purchased, cataloged, and processed this year by the libraryoffice.

A few volumes were purchased for the Busey-Evans library, mainlyreference materials. The Busey-Evans collection consists primarily ofdonations from hall residents, which we continued to receive through-out the year. The Graduate Assistant began the work of cataloging theBusey-Evans collection during the Spring semester. One of our summerprojects will be to process the Busey-Evans collection and fullyintegrate it into the library system. Though we will continue toacquire materials for Busey-Evans, the number must be limited due tospace restrictions in the present location.

Current fiction and non-fiction best sellers were acquired toattract students to the libraries, to take pressure off the mainlibrary for these popular titles, and to stimulate interest in leisurereading. These recreational or leisure reading items are an integraland important part of our collections and are very well used by ourpatrons. At the beginning of May, the librarians, staff, and studentsspent the morning at a local bookstore choosing current fiction andnon-fiction items for the libraries. These shopping expeditions allowfor student input and provide an opportunity for hands-on experiencewith the material before purchase.

Paperback, science fiction, mystery, and hobby books continue tobe extremely popular items in our collection. Our annual shoppingtrip to the Illini Union Book Center is planned for mid June. Severalof our student staff will again be involved in this book buying trip.Both students and staff enjoy taking an active part in the selectionof books for the libraries.

As noted earlier the exam files provide a valuable service tostudents in the residence halls. Offering approximately 300 courselistings, the Residence Hall Libraries provide the most completecollection of exam files on campus. The exam file is primarilystudent donated and a campaign was mounted at the end of each semester,in each library, to solicit donations of exams from students. Sinceour file is primarily donations, it is only as useful and as currentas the donations we receive from students. A continual process ofinventory and weeding is done in the file to keep it as useful tostudents as possible.

This year, as in past years, the Residence Hall Libraries haveworked with instructors to provide reserve materials for their students.The CHEM 101 quiz answers were delivered once a week to the libraryoffice to be placed on reserve that week in each of our eightResidence Hall Libraries. The Allen library continues a close rela-tionship with Unit 1 to provide reserve materials and to purchaserecommended texts for Unit 1 courses, for inclusion in the Allenlibrary collection.

C. Overdues and Fines.

Students are not fined for overdue books partly because the cost of

-5-

maintaining accurate records for this purpose is prohibitive. Norhas it been our experience that fines are a sufficient incentive for

returning books. Instead, students are billed the cost of the book,plus a processing fee, if the item is not returned. If the book is

returned within 30 days of the billing, the bill, except for theprocessing fee is canceled. Since most of our materials generallyare returned by the end of the semester, we must bill for only afew lost books. This year, 42 lost book charges were processed--a very small number when one considers that over 4500 volumes were

circulated during the year.

IV. QUARTERS AND IMPROVEMENTS

A. Improvement of the Physical Facilities.

We are currently involved in plans to move both the Allen Halland Illinois Street libraries to new locations. The new locationswill allow for expanded shelving capacity and, possibly, additionalseating. The new ISR library will be a combination library stackand carrel study area. The carrel study area will remain open 24hours a day; during scheduled library hours, the stack area willopen to provide access to the collection. The new Allen library willbe almost twice the size of our present location. We will be ableto add more shelving units and to provide seating for more students.Both library moves are planned for this summer, and we hope to openin our new library locations in the fall.

Planned improvements for the library office are also scheduledfor completion this summer. Well over a year ago this project wasapproved; we are hopeful that it will not bog down again. New furni-ture for the office has been ordered and needed electrical work andpainting are scheduled to be done this summer. We are eagerly lookingforward to completion of this project, as the additional shelving,new furniture, and semi-private working space for the AssociateLibrarian and Graduate Assistant should help to streamline our officeoperation.

V. PERSONNEL AND ADMINISTRATION

A. Personnel.

1. Changes in personnel.

There were no changes in personnel during this academic year. Ithas been proposed and approved, however, that the Associate Librarianmove from one-half time to three-quarters time. This is an excellentidea as the Associate already works far more than one-half time for thelibrary system. The assistance of a professional librarian has beeninvaluable in maintaining and improving the Residence Hall LibrarySystem.

The Associate Librarian is in charge of the staff training andhas done an excellent job of orienting and supervising the student

librarians. The Associate Librarian is also in charge of LCS andrelated activities. Her dedication and persistence in this area hasresulted in the LCS terminal in Peabody library finally being hard-wired and fully operational. She is further pursuing the purchase ofan IBM PC to be used as the LCS terminal for Peabody library. Thiswill make the system much easier for students to use and understand.We are indeed fortunate to have someone with LCS expertise on ourstaff and we hope to see more terminals in the Residence Halls Librariesin the years to come.

LCS and staff training, important as they are, are only two of theresponsibilities of the Associate Librarian. To this list could beadded development of a slide/tape show, membership on the ResidenceLife Staff Development committee, and many other responsibilities.The Associate's help has also been invaluable as a stand-in for theLibrarian, as advisor to the Librarian, and as an addition to theResidence Life Staff. Many of the projects initiated and completedthis year are attributable to the hard work and dedication of theAssociate Librarian. I am pleased that her contribution to the librarysystem is being recognized by changing her from one-half to three-quarters status.

Additionally, the Graduate Assistant for the library system willbe changed from one-third time to one-half time beginning fall ofnext year. The increased time will involve new responsibilities forthe Graduate Assistant, most notably in the reading rooms proposed forthe Graduate halls.

2. Professional activities: memberships, offices held, publications, etc.

The Librarian and the Associate Librarian are both members of theAmerican Library Association (ALA). Both librarians will be attendingthe ALA annual conference in Dallas, Texas in June 1984. We lookforward to the opportunity to interact and exchange information withother librarians.

The Associate Librarian is also a member of the Illinois LibraryAssociation (ILA), and is the past President of Alpha Chapter of BetaPhi Mu, the international library science honorary.

B. Administration.

1. New procedures and policies.

The Residence Halls Library System continued a long standingcommitment to cooperation with Unit 1. In general this has beenlimited to activities at the Allen Hall library through purchasingsupplementary texts for Unit 1 courses, putting materials on reservein the library, and advertising Unit 1 activities in the library.Again this year, the entire library system was involved with the Unit 1advanced enrollment project. Unit 1 obtains materials from variousdepartments and colleges relevant to advance enrollment; these materialsare then displayed in Residence Hall Libraries. The program is worth-

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while in that it makes available to students the information they needto make informed decisions about courses. The library system is gladto cooperate and help bring this service to our students. However,I believe it is time to evaluate the format in which this informationis presented. It may be that a display is not the best medium for thematerial and that some new way needs to be created to get this infor-mation to students, whether in the library or elsewhere in the area.

Beginning in the fall, the library system also began a programwith Krannert Center to help advertise activities at the Center. Allof the libraries received tabletents advertising upcoming Krannertactivities. These were placed on library tables for the two weeksprior to the performance. The libraries also received for display postersadvertising Krannert functions. A poster collection has been startedin several libraries; all the posters received from Krannert aredisplayed and after the event the poster is transferred to a locationwhere it will hang permanently in the library. The staff have expressedsupport and interest in this program and have willingly helped makeit a success. Students also seem to appreciate the promotion effortin the library. I believe we can term this program a success and welook forward to continued cooperation with the Krannert Center.

A new service added to the library system this year was theaddition of the Residence Life Resource Center. The Resource Centeris housed in Peabody library and houses AV equipment and materials forHousing Division staff. Though there were problems early on with theCenter, operations now seem to have settled into a routine. For thefirst time running such an operation, I think we did very well. Work-shops for staff members on how to use certain equipment and exactlywhat is available in the Center were a big help this year and shouldbe held early next year and continued throughout the year.

For next year we hope to hire one student with AV experience towork in Peabody library (and have specific) responsibility for theResource Center. This student would clean and maintain the materialin the Center, do simple repairs, refer major repairs to Inventory,and help train individual staff members, as needed, on how to use theequipment. We feel that one person in the library with AV experiencewill help to keep the entire Resource Center operation running smoothly.

2. Goals and objectives.

During fall semester we began to investigate the possibility ofproviding library service to the Graduate halls. After discussionswith the Area Coordinator, the Residence Directors of Sherman andDaniels, and a survey of the residents, it was decided that libraryservice, on a limited basis, would be feasible in the Graduate halls,Beginning this summer we will provide a basic reference collection,newspapers and magazines, and a small paperback leisure readingcollection in each of the Graduate halls. The library system GraduateAssistant will supervise and maintain these collections (as part oftheir job responsibility for next year). These reading room librarieswill not be staffed as the undergraduate halls libraries are, but will

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be regularly surveyed and we will make every effort to respond to

suggestions and the needs of residents for services and materials.

It has long been one of the library system goals to expand into the

Graduate halls; this is a first step in that direction. Success or

failure of this endeavor will point the way for future development in

the area of residential library service to graduate students.

We are continuing the never-ending task of physical improvement

of our library system through the two libraries to be moved this

summer. But upgrading, renovating, and improving the physical faci-

lities is an ongoing task, where one problem solved often points up

another equally important problem to be solved. We hope we will

always be able to identify and implement improvements in the library

system.

Our most important goal has been and continues to be to provide

an appropriate study area for residents, along with a vital and

viable collection of materials. With this goal in mind we upgrade

the physical facilities, purchase new materials each year, solicit

donations for our exam file, and hire and train the best students wecan find. We are proud of our efforts to date and believe that the

residents appreciate our efforts. Certainly our statistics for

the year point to the fact that our libraries are very well used.

For the future, we continue to hope and plan for more LCS termi-

nals in the Residence Hall Library System. We will continue to inves-

tigate and implement expansions of the library system. Reading roomsin the Graduate halls is a step towards this; library facilities at

Orchard Downs may be next. We are moving towards automation of some

of the library functions. The proposed purchase of an IBM PC for the

library system will give us not only word processing capability, but

will allow for an on-line shelf list of library holdings. The ability

to maintain and update records on-line will make our entire cataloging

and processing operation more streamline and efficient. We also hope

to use its statistical capability.

As in years past, continued cooperation with the University

Library System is also one of our primary objectives. The library

system is constantly growing, changing, and improving. We offer a

unique service to our residents, one they appreciate and we can be

proud of. The Housing Division can be proud of its commitment to and

continued support of the educational development of residence hall

students.

Respectively submitted,

Donna K. Whitner

Residence Hall Librarian

May 23, 1984

DKW/cah

YEAR: 1983-84

LIBRARY: ALLEN HALL

A. Growth of the Collection:

type of material last year's total withdrawals & books totaltransfers added

books 2391 71 2462

periodicals 15 3 18

Recorded Use:

time period attendance circulating materials non-circulating materials

fall semester 3465 318 1039

spring semester 2813 227 776

total 6278 545 1815

total last year 5395 447 877

increase/decrease +883 + 98 +938

Seating Capacity: 26

Number of Hours Open Weekly: 49

Lost Book Charges: 4

PersonnelStudent positions in budget: 5

B.

C.

D.

E.

F.

YEAR: 1983-84

LIBRARY: BUSEY-EVANS



books 484 55 539

periodicals 0 0 0

B. Recorded Use:




total 1269 515 466


increase/decrease +692 +306 +317

C.

D.

E.

F.

Seating Capacity: 4




YEAR: 1983-84

LIBRARY: FLORIDA AVENUE



books 3488 289 120 3319

periodicals 22 5 27

Recorded Use:




total 12678 507 1928


increase/decrease +341 -228 +499





B.

C.

D.

E.

F.

YEAR: 1983-84

LIBRARY: GREGORY DRIVE



books 1838 104 1942

periodicals 16 3 19

B. Recorded Use:




total 6368 380 1434


increase/decrease -1088 -177 +229

C.

D.

E.

F.




Personnel

Student positions in budget: 4

YEAR: 1983-84

LIBRARY: ILLINOIS STREET



books 2710 143 2853

periodicals 21 5 26

B. Recorded Use:




total 12021 446 1780



C.

D.

E.

F.





YEAR: 1983-84

LIBRARY: LINCOLN AVENUE


B. Recorded Use:




total 3304 207 647


increase/decrease -277 -159 + 31

C.

D.

E.

F.





YEAR: 1983-84

LIBRARY: PENNSYLVANIA AVENUE



books 3209 102 3311

periodicals 17 3 20

B. Recorded Use:




total 7932 472 1243



C.

Ix

B.

F.





YEAR: 1983-84

LIBRARY: PEABODY DRIVE



books 7032 132 7164

periodicals 32 6 38

Recorded Use:




total 31803 1482 3457

total 1P year 31384 1537 2859

increase/decrease + 419 - 55 +600





B.

C.

D.

E.

F.

YEAR: 1983-84

LIBRARY: SYSTEM



books 22,983 782 23,476

periodicals 138 28 166

B. Recorded Use:


fall semester 41,241 2488 7342

spring semester 40,412 2066 5428

total 81,653 4554 12,770

total last year 77,761 4624 9025

increase/decrease 3892 - 70 + 3745

C.

D.

E.

F.




Personnel1. Academic positions in budget: 1.5

2. Non-Academic positions in budget: 1

3. Student Positions in budget: 39


Library

Agriculture


Biology

Chemistry

Commerce

Education

Engineering

Geological Survey

Geology

Health Sciences

Home Economics

IRRC

Labor

Mathematics

Modern Languages

Nat. Hist. Survey

Physics

Psychology

Reference

Vet. Med.

TOTAL

48.79

24.00

0

81.35

86.64

7q,3182.02

3,165.84

.97

0

0

.91

73.52

869.44

PS/tmb/9014D

Reference

28.80

15.00

435.05

70.07

57.52

36.10

1,760.36

119.06

196.39

24.69

Administration

13.41

0

122.00

260.21

0

26.71

303.82

0

67.89

0 0 24.69

0

17.11

13.81

0

7.72

49.76

41 .11

13.81

81.35

95.27

11 .88

861.12

267.42

4,896.40

Training

0

0

18.47

.0

212.07

306.64

273.42

0

0

Total

42.21

15.00

575.52

330.28

269.59

369.45

2,337.60

119.06

264.28

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Library

Agriculture


Biology

Chemistry

Commerce

Education

Engineering

Geological Survey

Geology

Health Sciences

Home Economics

IRRC

Labor

Mathematics

Modern Languages

Nat. Hist. Survey

Physics

Psychology

Reference

Vet. Med.

Reference

- 28.80

15.00

435.05

70.07

57.52

36.10

1,760.36

119.06

196.39

24.69

48.79

24.00

0

81.35

86.64

182.02

j 3,165.84

PS/tmb/9014D

Administrati on

13.41

0

122.00

260.21

0

26.71

303.82

0

67.89

0

.97

0

0

.91

73.52

0 24.69

0

17.11

13.81

0

7.72

49.76

41.11

13.81

81.35

95.27

TOTAL

11.88 267.42

869.44 861.12 4,896.40

Training

0

0

18.47

.0

212.07

306.64

273.42

0

0

Total

42.21

15.00

575.52

330.28

269.59

369.45

2,337.60

119.06

264.28

Departmental Library Services Collection Statistics

Collection Size:

1982

Total

Net Increase

or Decrease

1983

Total

Net Increase

or Decrease

HUMANITIES COUNCIL

Architecturecatalogeduncatalogedserials

Classicscatalogeduncatalogedserials

Englishcatalogeduncatalogedserials

History & Philosophycatalogeduncatalogedserials

Modern Languagescatalogeduncatalogedserials

Musiccatalogeduncatalogedserials

TOTALcatalogeduncatalogedserials

1984

Total

46,41756,650

577

43,70517,002

380

27,497

519

22,480

716

15,999613519

389,109

1,214

545,20774,2653,925

+456+624- 6

+461

- 33

+1,651

+16

+279

+8

+1,125

+30

+5,718

+22

+9,690+624

+37

46,87357,274

571

44,16617,002

347

29,148

535

22,759

724

17,124613549

394,827---

1,236

554,89774,8893,962

+2,403+1,223

+24

+800

+7

+1,508

+26

+1,189m--+28

+680+14+38

+4,409

+22

+10,989+1,237

+145

49,27658,49-

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0 *5 W4-4' O - Ol v-S 3 0-40U O02 .0-O44-4 4'0 U .OL- 44U0'404*-i 0'0~ic0c'0U-L Ui C)'0U o 02o'0U)4-iU Ur^C-^03 *^ 0r^C-^03U L vu40.v-40 0 -'4 u vuu 'O0 O

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.IFE SCIENCES COUNCIL

,ollection Size:1982 Net IncreaseTotal or Decrease

1983Total

Net Increaseor Decrease

igriculturecatalogeduncatalogedserials

Lpplied Life Studiescatalogeduncatalogedserials

ýiologycatalogeduncatalogedserials

lealth Sciencescatalogeduncatalogedserials

lome Economics

catalogeduncatalogedserials

latural Historycatalogeduncatalogedserials

Survey

eterinary Medicinecatalogeduncatalogedserials

'OTALcatalogeduncatalogedserials

70,83225,0453,025

20,27220,096

561

115,2451,5892,043

14,72112,006

432

12,7654,875

279

35,060922

1,161

22,724967713

291,61965,5008,214

+1,809+631+37

+815+379-31

+1,324+23-52

+1,719+896+54

+633+186+12

+491+9+3

+4,754+23+18

+11,545+2,147

+41

72,64125,6763,062

21,08720,475

530

116,5691,6121,991

16,44012,902

486

13,3985,061

291

35,551931

1,164

27,478990731

303,16467,6478,255

+1,814+162+9

+560+516+10

+2,253-705-13

1984Tota

74,45525,8383,071

21,64720,991

54C

118,822907

1,978

+272 29,614*see annual report+179 665

-155+147+15

+678+200

+9

+1,904+12+23

+7,326+332+232

13,2435,208

306

36,2291,1311,173

29,3821,002

754

323,39255,0778,487

1+1 III

o 0 o 0 o 0.-" .

4 4 ,. 04 (4 4 V,;* r-* * m*000*0 0-

a 000 0

04- a P 0 - o

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0 4-4 .- i

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4-4.-s (.4 (.4.-4~4~509-4

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mcoN-C4co

Co o Ln co r- %oqw .Ir o r- w oC

-1 %a 0w o4 '0* v eMML

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C4 r-4 C4 C 4I + I I I

NWC0 00ma% r- Jn f t%, 0 , J ** -,," " (0

m ( -4P • O -a r-4(C"4

+,.r';€1 +1 r

,-4 C4 4,i .-4,- . r-4 r-4

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aP-4 ,O r- 0 0O #-4"00 e n o c% o"c 0

o0 n oo 00 U' C 4%0 n-4 o oN %c

C-4 P-C". -4 . 40 < n .4 < r %0(-4-

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0U 10 4 4 * - 0 A4i C -4 40 U .-5>q U^4; '0 ^URO U.-4C'MU , 3-o -- 3 (U --4C 0 ) *-0 ,

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Collection Size:1982Total


1983 Net IncreaseTotal or Decrease

PHYSICAL SCIENCES & ENGINEERING COUNCIL

Chemistrycataloged 49,313 +1,6uncataloged 1,384 +1iserials 1,008

Engineeringcatalogeduncatalogedserials

Geologycatalogeduncatalogedserials(missing map

Mathematicscatalogeduncatalogedserials

Physicscatalogeduncatalogedserials

TOTAL (missingcatalogeduncatalogedserials

175,1744,8613,539

80,9334,3362,525

collection)

60,805594918

33,553362,026

746

Geology Maps)399,778373,201

8,736

8749one a

+915+388-19

+456+666

+49

+1,442+645+29

+14+5-1

+4,514+1,853

+58

51,0001,5331,008

176,0895,2493,520

81,3895,0022,574

62,2471,239

947

33,567362,031

745

404,292375,054

8,794

+1,850+235

+13

+2,453+2,425

-81

+2,546+966

+13

+1,994+873+6

+1,436+10-9

+10,2794,509-58

1984Tote

52,85[1,76&1,02-

178,5417,67-3,43C

83,9355,96c2,587

64,24:2,111

951

35,00:362,041

73>

414,57-379,561

8,73.

I . . . .dp v» rn v< tn en m^N r- * no 0»i «<+ r-4 r-4

I ++ I I +

\ o mw o r-i coS -4 CPD 0 H CM4P

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0

co 0 M"aN L

o o ewr^) a o4 v qwo r-- (N

I++I 1+o in o o4 roo vt

r-4 0a **

E-4 E-4 nNo o ro m o Un

00000 V 00 r~-4 C'P4 -

oc C 0C) D )oo C%- CO< %D crM r-n(

00Ca0 > NeN (NO0om o Q Ln o c $U 00- cof-- co

»- C W Mm

4J(c 4.) I * * 0* * *

'0 0C1140r- N +++1+N

C.) C . ..(oo 1. o-o-(A U O U)~ r-4r-to

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LA 00 rC0 0( r'0-4 o-4 o - t oU oN i"n"7

r*4** -4:j

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Collection Size:1982 Net IncreaseTotal or Decrease

1983Total


SOCIAL SCIENCE COUNCIL

City Planningcatalogeduncatalogedserials

Commercecatalogeduncatalogedserials

Communicationscatalogeduncatalogedserials

21,33614,457

598

48,321111,685

2,307

13,85895

568

Education and Social Sciencecataloged 102,180uncataloged 294,170serials 2,162

Labor & Industrial Relationscataloged 10,987uncataloged 27,324serials 488

Library & Information Sciencecataloged 15,443uncataloged 901serials 1,305

University High Schoolcatalogeduncatalogedserials


12,61821,139

176

224,743469,771

7,604

+1,141+43-52

+59+8,518

-13

+703+15+6

+4,911+17,816

+154

+610+2,197

-18

+906+396+28

+101-140+10

+8,431+28,845

+115

22,47714,500

546

48,380120,203

2,294

14,561110574

107,091311,986

2,316

11,59729,521

470

16,3491,2971,334

12,71920,368

186

233,174497,985

7,720

1984Total

+1,168+16+2

+768+10,837

-66

23,64514,51C

54(

49,14E131,04C

2,22&

15,241172561

112,899326,786

2,411

12,01130,58C

47-

17,2771,34-1,345

12,74115,25E

17-

242,961519,69-

7,741

+680+15-13

+5,808+14,800

+95

+414+1,059

+3

+928+46+11

+22-5,110

-9

+9,788+21,702

+23

\4.

I-4

410

NcA

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Collection Size:1982Total


1983Total


UNDERGRADUATE LIBRARIES &INSTRUCTIONAL SERVICESCOUNCIL

Browsing Roomcataloged 3uncatalogedserials

Undergraduatecatalogeduncatalogedserials


176,85857,1831,259

180,80957,1831,324

1984Total

,951 +93

65

4,044 +212

65 +3

4,256

68

+7,114+3,832

+126

+7,207+3,832

+126

183,97261,015

1,385

188,01661,015-1,450

+4,271+2,311

+71

+4,483+2,311

+74

188,24363,3261,456

192,49963,326

1,527

I ***

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Annual report.;Annual report of the Dean of Library ...

Documents

Transcript of Annual report.;Annual report of the Dean of Library ...