annual report - NMMDM · 2018-05-17 · KPA 4: MUNICIPAL FINANCIAL VIABILTY AND MANAGEMENT 83 4.6...
Transcript of annual report - NMMDM · 2018-05-17 · KPA 4: MUNICIPAL FINANCIAL VIABILTY AND MANAGEMENT 83 4.6...
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ngaka modiri molema district municipality
2010-2011
annual report
www.nmmdm.gov.za
Chapter 1 5
INTRODUCTION AND MUNICIPAL OVERVIEW 51.1 Executive Mayor’s Foreword 61.2 Muncipal Manager’s Foreword 91.3 Municipal Overview 10
Chapter 2 20 Political Governance Structures 202.1.1 Municipal Council 212.1.2 Seconded Councillors 212.1.3 Council Meetings 212.1.4 Council Committees 212.1.6 Portfolio Committees 222.1.7 Public Participation 222.1.8 Administrative Governance Structure 222.1.8.1 Top Layer 222.1.5 Functionality of Council Committees 222.1.8.2 Section 57 Managers and their Departments 232.1.9 Public Accountability 232.1.9.1 Ward Committees 232.1.9.2 Challenges 232.2 Corporate Governance 232.2.1 Anti- Corruption and Anti Fraud 232.2.2 Audit Committee 242.2.3 By-laws and Policies 252.2.4 Information Communication Technology (ICT) 27
Chapter 3 29
BASIC SERVICE DELIVERY (KPA 3) 293. BASIC SERVICE DELIVERY (KPA 3) 303.1 OVERVIEW 303.2 Minimum Level or Standard of Service 313.3 Service Delivery Backlogs 313.4 Backlogs per Municipality: 323.5 The % of municipality’s capital budget actually spent on capital projects identified for 2010/ 2011 financial year in terms of NMMDM’s IDP. 333.6 The number of jobs created through implementation of capital projects. 343.7 Service Delivery Challenges 343.8 Service Delivery Achievements 353.9 Water Services Backlogs 353.9.1 Introduction 363.9.2 Legislative Imperative 363.9.3 Water backlog 373.9.4 Sanitation Backlog 373.9.5 Surface Water Source 373.9.6 Groundwater Sources 383.9.7 SERVICE DELIVERY IMPLEMENTATION PLAN 383.9.8 Challenges 393.10 Roads and Transport 393.11 MUNICIPAL HEALTH SERVICES 413.12 Fire Fighting Services (shared function) 423.13 Disaster Management 443.15.5 Local Economic Development 463.16 SOCIAL SERVICES FUNCTION 51
Contents
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Chapter 4 61
FUNCTIONAL PERFORMANCE (IDP and Departmental 61 SDBIP Reports 2010/2011 F/Y) 614.1 Municipal Transformation and Organizational Development (Corporate Services) 624.1 Municipal Transformation and Organizational Development (Corporate Services) 634.1 Municipal Transformation and Organizational Development (Corporate Services) 64KPA 2: MUNICIPAL BASIC SERVICE DELIVERY AND INFRASTRACTURE DEVELOPMENT 654.3 Technical Services Report 664.4 Performance Report (Water Services) 77KPA 3: LOCAL ECONOMIC DEVELOPMENT 79KPA 4: MUNICIPAL FINANCIAL VIABILTY AND MANAGEMENT 834.6 MUNICIPAL FINANCES 834.7 GOOD GOVERNANCE 854.8 DISASTER MANAGEMENT 90
Chapter 5 99 HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT (HR Services) 995. HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT (HR Services) 1005.1 Workforce Profile In Terms Of Gender, Race And Disability 1005.1.1 Gender analysis 1005.1.2 Race Analysis 100 Disability analysis 1005.1.4 Vacancy Rate 1005.1.5 Turnover Rate 1015.2 Managing the Municipal Workforce 1015.2.1 Injuries 1015.2.2 HIV & AIDS 1015.2.3 HR Policies & Plans 1025.2.4 PMS 1025.2.5 Employee Performance Rewards 1025.3 Capacitating Municipal Workforce 1035.3.1 Skills Matrix 1035.3.2 Skill Development 1035.3.3 Recordkeeping Plan 1045.3.4 Lease of Property 1045.3.5 Itsoseng Fire Station 1045.3.6 Lehurutshe Fire Station 1055.3.7 Ratlou Local Municipality 1055.3.8 Maintenance 105
CHAPTER 6 106
AUDITOR GENERAL’S REPORT 106 Approval of annual financial statements 115 REPORT OF THE CHIEF FINANCIAL OFFICER 116 STATEMENT OF FINANCIAL POSITION 118 STATEMENT OF FINANCIAL PERFORMANCE 119 CASH FLOW STATEMENT 121 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 122 NOTES TO THE FINANCIAL STATEMENTS 137 NOTES TO THE FINANCIAL STATEMENTS 138 NOTES TO THE FINANCIAL STATEMENTS 139 NOTES TO THE FINANCIAL STATEMENTS 140 NOTES TO THE FINANCIAL STATEMENTS 141 ANNEXURES 161
CHAPTER 8 169
ACTION PLAN 169Audit action plan – 2010/11 170
Contents
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Chapter 1INRODUCTION AND MUNICIPAL OVERVIEW
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INTRODUCTION AND MUNICIPAL OVERVIEW
1.1 ExECUTIVE MAyOR’s FOREWORD
CHAPTER 1
Fellow citizens of Ngaka Modiri Molema, for this
year, the Ngaka Modiri Molema District Municipal-
ity has created tools to direct us in ensuring that
we are leaders in integrated municipal governance.
For this leadership to be realized, we have set out
the following objectives as our primary strategic ob-
jectives; district economic development planning,
district transport system, district spatial develop-
ment planning and rural development planning.
The district has again recommitted itself in cham-
pioning the economic growth by ensuring different
economic sector promotion. The other critical mat-
ter is commitment to attain clean finance manage-
ment by 2014. Adherence to clean governance will
help us to accelerate services to our people cou-
pled with accountability.
It is in the interest of the district municipality to
adhere to key cabinet priorities. We will be focusing
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INTRODUCTION AND MUNICIPAL OVERVIEW
1.1 ExECUTIVE MAyOR’s FOREWORD
all our efforts to development of cooperatives with
emphasis on agro processing and manufacturing as
per national priorities and job creation. It must also
be noted that our people have no enough exposure
to higher education.
Therefore skills development should be our priority,
focussing on our nodal points of poverty in particu-
lar.
The district has again recommitted itself in cham-
pioning the economic growth by ensuring different
economic sector promotion. The other critical mat-
ter is commitment to attain clean finance manage-
ment by 2014. Adherence to clean governance will
help us to accelerate services to our people coupled
with accountability. It is in the interest of the dis-
trict municipality to adhere to key cabinet priorities.
Rural development is one of the cabinet priorities
and our district is fairly rural. It is highly imperative
to encourage our local businesses, emerging farm-
ers and cooperatives to apply for funding, create
jobs for our people and contribute to national tar-
gets. Our main focus will then be women, people
with disability and youth. We should continue to
channel investments in areas of high poverty level
in our efforts to narrow the gap between the haves
and the have not’s. The intergovernmental relations
are in the top of our agenda and it is the only tool
that we can champion to realize our vision as the
district municipality. We have many backlogs, with
no systems in place to tackle them hence is at the
centre of our programs.
The year under scrutiny was marred with labour
unrest and low staff morale. We have prioritized
organizational stability thorough labour recognition.
For our district municipality to improve from what
we are and to what we are expected to be, we need
to be realistic and everyone including our communi-
ties must participate in ensuring accelerated servic-
es to our people. We therefore challenge business
to play its role in the society. May I take this oppor-
tunity to thank the municipal leadership who took
us this far.
The administration led by our acting municipal man-
ager, finally our communities for being patient and
understanding when things were not going well.
p. Saku
executive Mayor
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The 2010/11 financial year was a challenging year
for the municipality to ensure services are delivered
to the communities we serve. The municipality’s
commitment to improving the life’s of the people
in the district was the driving force. A lot still needs
to be done to ensure we address the challenges of
unemployment, poverty and lack of basic services
such as water and sanitation.
The organisation went through a period of instability
which is behind us now, and creating a culture of
service delivery will be the focus of management for
time to come. New systems and processes are put
in place to ensure we create an organisation geared
to deliver services.
Compliance with national and provincial legislation
and requirements remains a challenge in an
organisation with high vacancy rates and this will
be attended to in the coming financial year. The
recruitment and placement of staff will be fast
tracked to ensure the capacity is beefed up.
In terms of financial planning and management we
are making great strides and efforts are paying off.
The goal of a clean audit by 2014 is an achievable
target and the municipality is aiming for it before
2014.
Systems, policies and processes are realigned
to ensure we improve the financial management
practices and enhance accountability. Public
participation will receive more attention in the
coming year and the newly elected council will drive
the programme.
Performance management planning and reporting
requires serious attention and resources to ensure
we address the shortcomings. New planning and
reporting measures are put in place together with
performance agreements should bear fruit.
M.Mojaki
Municipal Manager.
INRODUCTION AND MUNICIPAL OVERVIEW
1.2 MUNCIPAL MANAgER’s FOREWORD
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1.3.1 Demographic informationDescription 2001
Black african 719017
coloured 11264
indian or asian 2991
White 29717
1.3.2 Age
Description 2001
0-4 82825
5-9 88865
10-14 91998
15-19 88525
20-24 70528
25-29 59963
30-34 53021
35-39 48171
40-44 42073
45-49 32566
50-54 25225
55-59 21082
60-64 17891
65-69 13520
70-74 10634
75-79 8014
80 + 8059
1.3.3 Gender
Description 2001
Female 378434
Male 351989
INRODUCTION AND MUNICIPAL OVERVIEW
1.3 MUNICIPAL OVERVIEW
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INTRODUCTION AND MUNICIPAL OVERVIEW
1.3.4 LOCATION
Map : Location of Ngaka Modiri Molema District Municipality in the North West Province in South Africa
Ngaka Modiri Molema District Municipality (NMMDM) (DC38) is situated in the central portion of North West Province in South Africa.
It sharing a boundary with Botswana and as thus, it is normally referred to as a gate way to SADC coun-tries. It has five Local Municipalities (LMs) in its area of jurisdiction.
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Illustrated by table 1 LEFT: Also refer to map1 above for spatial distribution of population.
MDB Name
Name Population Population as % of district
Populations as % of province
No of House-holds
House holds as % of District
House holds as % of province
DC 38 NMDM 762985 100.00% 20.79% 184760 100.00% 19.89%
NW381 Ratlou Local Municipality
104321 13.67% 2.84% 22717 12.30% 2.45%
NW382 Tswaing Local Municipality
114154 14.96% 3.11% 25639 13.88% 2.76%
NW383 Mafikeng Local Municipality
259476 34.01% 7.07% 67577 36.58% 7.27%
NW384 Ditsobotla Local Municipality
147597 19.34% 4.02% 36428 19.72% 3.92%
NW385 Ramotshere Moiloa local municipality
137441 18.01% 3.75% 32399 17.54% 3.49%
INTRODUCTION AND MUNICIPAL OVERVIEW
1.3.5 POPULATION ANALysIs
Table : Indicating population and total house hold (Census, 2001)
According to Census 2001 by Statistics South Africa, NMMDM is dominantly occupied by small scattered villages, which is a serious challenge when it comes to the provision of basic service delivery.
Refer, to map 2 below, table 2 and chart 1 respectively.
However, the WSDP 2008 study has also indicated some promising improve-ment on the settlements types as com-pared to census 2001, e.g., rural small villages was 50% in 2001 and after seven years it had improved to 42%. Refer to chart 2
Map : Distribution of settlement types in the NMMDM
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INTRODUCTION AND MUNICIPAL OVERVIEW
1.3.4 LOCATION
MDB Name Name Population Population as
% of districtPopulations as % of province
No of Households
House holds as % of District
House holds as % of province
DC 38 Central District municipality
134870 100.00% 25.42% 45026 100.00% 11.30%
NW381Ratlou local municipality 22509 16.69% 4.24% 208 14.84% 1.69%
NW382 Tswaing local municipality
18463 13.69% 3.48% 6682
NW383Mafikeng local municipality 48083 35.65% 9.06% 16589 38.84% 4.16%
NW384 Ditsobotla local municipality
19025 14.11% 3.59% 16564 36.79% 4.16%
NW385Ramotshere Moiloa local municipality 26790 19.86% 5.05% 5191 11.53% 1.30%
Table : Indicating Urban and Rural House Hold Information contributing towards the province (Census 2001)
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gENDER DIsTRIbUTION PER LM ACCORDINg CENsUs (2001)
The population of Ngaka Modiri Molema District Municipality (NMMDM) (DC38) account for 20.78% of the population of the province, with most of the population in the district situated in the NW 382 (34.01% of the district population and 7.07% of the provincial population).
This is followed by NW384 with 19.34% of the per-centage within the district with 13.67% district pop-ulation and only 2.84% of the provincial population.
As indicated earlier, the NMMDM is more rural than urban, with 75% rural households compared to 25% urban household. The district contributes 25.42% to the total rural households for the province. Whereas if only accounts for 11.30% of the urban households in the province.
Both NW 383 and NW384 contribute the highest percentages towards urban house holds in the dis-trict, 34.84 and 36.79% respectfully. The lowest per-centages of urban households are found in NW382 and NW385 which is predominantly rural in nature
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1.2. INFRAsTRUCTURE AND bAsIC sERVICE DELIVER ANALysIs
The population of Ngaka Modiri Molema District Municipality (NMMDM) (DC38) account for 20.78% of the population of the province, with most of the population in the district situated in the NW 382 (34.01% of the district population and 7.07% of the provincial population).
This is followed by NW384 with 19.34% of the percentage within the district with 13.67% district population and only 2.84% of the provincial population. As indicated earlier, the NMMDM is more rural than urban, with 75% rural households compared to 25% urban household. The district contributes 25.42% to the total rural households for the province.
Whereas if only accounts for 11.30% of the urban households in the province. Both NW 383 and NW384 contribute the highest percentages towards urban house holds in the district, 34.84 and 36.79% respectfully. The lowest percentages of urban households are found in NW382 and NW385 which is predominantly rural in nature
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The information on the service levels was obtained from Stats SA and draws on the census results for 2001MDB Name
Name RDP Water service level (actual number of households)
HH with RDP water service levels)
RDP water backlog(%) with municipality
RDP water backlog as % of district total
RDP water backlog as % of province total
DC 38 Central District municipality 144089 77.99% 22.01% 100.00% 31.63%
NW381 Ratlou local municipality 15287 67.29% 32.71% 18.27% 5.78%
NW382 Tswaing local municipality 23164 90.35% 9.65% 6.09% 1.92%
NW383 Mafikeng local municipality 45305 67.04% 32.96% 54.76% 17.32%
NW384 Ditsobotla local municipality
30018 82.40% 17.60% 15.76% 4.99%
NW385 Ramotshere Moiloa local municipality
30315 93.57% 6.43% 5.12% 1.62%
Table indicating the 2001 service levels for the core function of waterMDB Name
Name RDP Water service level (actual number of households
RDP sanita-tion service level
RDP sanitation backlog (%)
RDP sanitation backlog as % of district
RDP sanitation backlog as % of province
DC 38 Central District municipality 52001 28.17% 71.85% 100.00% 26.95%
NW381 Ratlou local municipality 396 1.72% 98.26% 16.81% 4.53%
NW382 Tswaing local municipality 8051 31.40% 68.60% 13.25% 3.57%
NW383 Mafikeng local municipality 19882 29.42% 70.59% 35.93% 9.68%
NW384 Ditsobotla local municipality 16457 45.18% 54.82% 15.04% 4.05%
NW385 Ramotshere Moiloa local municipality
7215 22.27% 77.73% 18.97% 5.11%
Table indicating the 2001 service levels for the core function of sanitationMDB Name
Name RDP Electricity 2001(actual)
RDP Electricity (%)
RDP Electricity backlog (%)
RDP Electricity backlog as % of district
RDP Electricity backlog as % of province
DC 38 Central District munic-ipality
130872 70.83% 29.17% 100.00% 19.66%
NW381 Ratlou local municipality 17373 76.48% 23.52% 9.92% 1.95%
NW382 Tswaing local munici-pality
17753 69.24% 30.76% 14.63 2.88%
NW383 Mafikeng local munici-pality
48738 72.12% 27.88% 34.96% 6.87%
NW384 Ditsobotla local munic-ipality
24387 66.95% 33.05% 22.34% 4.39%
NW385 Ramotshere Moiloa local municipality
22621 69.82% 30.18% 18.15% 3.57%
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Table indicating the 2001 service levels for the core function of electricityMDB Name Name RDP refuse removal
2001 (actual)RDP refuse removal (%)
RDP refuse removal backlog (%)
RDP refuse removal backlog as % of district
RDP refuse removal backlog as % of province
DC 38 Central District municipality 46143 24.97% 75.03% 100.00% 23.83%
NW381 Ratlou local municipality 91 0.40% 99.60% 16.32% 3.89%
NW382 Tswaing local municipality 6761 26.37% 73.63% 13.62% 3.25%
NW383 Mafikeng local municipality 18557 27.46% 72.54% 35.36% 8.43%
NW384 Ditsobotla local municipality 15065 41.36% 58.64% 15.41% 3.67%
NW385Ramotshere Moiloa local municipality
5669 17.50% 82.50% 19.28% 4.59%
Table indicating the 2001 service levels for the core function refuse removal
1.4 sOCIO-ECONOMIC ChALLENgEs FACINg ThE MUNICIPALITy
• As a predominantly rural area, the North West Province does not have sufficient spatial guidelines for
rural development at a local level.
• Water provision, both infrastructure and sources, is a real threat to the community.
• inadequate infrastructure and service delivery, poverty,
• high unemployment (especially in the rural areas),
• inadequate skills and education, and
• HIV and AIDS.
1.5 GEOGRAPHIC INFORMATION SYSTEM
1.5.1 INTRODUCTION
Geographic Information Systems (GIS) is a Sub-Unit under Planning and Development Directorate. It is
legislatively tasked with the responsibility of capturing, managing, maintaining and readily availing spa-
tial information to the organizational departments as well as sector departments and local communities
through Spatial Data Infrastructure Act (SDI No. 54 of 2003) and
Promotion of Access to Information Act (PAIA No. 2 of 2000).
Annual performance report undertaken by the sub-unit for the period indicated above proceeds from pg
3 of this document.
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The function’s performance was based on the allocated budget of R1 250 000.00 for the period. Out of
the overall allocation, only R507 000.00 was spend and it was spend as follows: R187 000.00 was used
for the procurement of GIS equipment, R120 000.00 was used for the advancement of basic MapViewer,
R200 000.00 was used for operational software maintenance fee, R600 000.00 was budgeted for the
proposal of the Development of Enterprise GIS (EGIS) and R143 000.00 was for Mapping of the previous
cycle IDP projects.
None of the capital projects in this function proceeded for the period due to reasons such as delay in pro-
curement process and minimal funding for other projects.
1.5.2 ChALLENgEs
This function is operating under some serious challenges stipulated as follows:
• No Departmental Head (HOD) and Immediate Supervisor.
• No representation/misrepresentation of the Department at strategic level due to lack of HOD.
• The delay by Supply Chain in procurement process.
• Incapacity to the function.
• SDF not reviewed for the past 6 years and no LUMSs.
• Minimal basic service delivery datasets available are not aligned Spatial Data Infrastructure Act.
• Minimal resources, e.g. office space, funds, transportation, cell phones, etc.
• Most managers still exclude GIS as a planning tool when conducting service delivery projects
1.5.3 AChIEVEMENTs
Irrespective of the above high-lighted challenges, the below-mentioned achievements were possible:
• High resolution aerial photographs, orthorphotos, imagery, contours.
• Advancement of Basic map viewer for illustrating all the available datasets.
• Mapping of NMMDM Fire Services
• GIS Equipment (Plotter (HP Designedjet T1200), Context Scanner, Trimmer and Stationery)
• Basic Service Delivery Datasets (Road network, Road Furniture, Traffic Counts, Storm Water lines and
outlets, etc.)
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1.5.4 RECOMMENDATIONs:
It is recommended that:
• HOD and Immediate Supervisor be availed as soon as possible.
• Funding for the function be improved
• Function be fully capacitated.
• Finance Department must honour the turnaround time in procurement process.
• Acquired datasets be aligned to Spatial Data Infrastructure Act.
• Official responsible for Spatial Development Framework (SDF) and LUMS (Town & Regional Planner)
be acquired
• Managers use GIS tool as an integral part of planning, especially when doing IDP projects
• Resources be improved, e.g. transport, office space, etc.
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Chapter 2POLITICAL gOVERNANCE sTRUCTUREs
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2.1 POLITICAL gOVERNANCE sTRUCTUREs
2.1.1 MUNICIPAL COUNCIL
The Municipal Council of Ngaka Modiri Molema is composed of 40 Councillors and 4 Traditional leaders (Dikgosi). Councillors are constituted as follows:
Number of directly elected Councillors Number of Councillors seconded from Local Municipalities Total Number
16 24 40
2.1.2 sECONDED COUNCILLORs
Local Municipality Number of Councillors seconded to the District
Mafikeng Local Municipality 8
Ramotshere Moiloa 5
Ditsobotla Local Municipality 5
Tswaing Local Municipality 3
Ratlou Local Municipality 3
2.1.3 COUNCIL MEETINgs
Council meetings Number of meetings
Full Council 6Special Council 5
2.1.4 COUNCIL COMMITTEEs
The Municipal Council had the following Council Committees:
• Rules Committee
• Remuneration Committee
• Appeals Committee
• Oversight Committee (ad-hoc Committee of Council) Appointed each year in terms of section 129 of
MFMA, to oversee the annual report.
• Audit Committee
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2.1.5 FUNCTIONALITy OF COUNCIL COMMITTEEs
Council Committee status Number of Meetings
1. Rules Committee Not functional 0
2. Remuneration Committee Not functional 0
3. Appeals Committee Not functional 0
4 Audit Committee Functional – however members resigned in February 2011 2
2.1.6 PORTFOLIO COMMITTEEs
Committee Chaired by Number of meetings
1. Budget & Treasury Cllr J.Seabelo 4
2. Special Projects Cllr A.Mohoera 6
3. LED Cllr T.Mogatusi 3
4. Corporate Services Cllr G.Mathane 2
5. Fire, Emergency & Disaster Management Cllr F.Dilapiso 3
6. Infrastructure, IDP, Water & Sanitation Cllr M.Monnana 1
7. Roads, Transport & Infrastructure Cllr Mokgweetsi 3
8. Community Safety Cllr L.A.Magagane 3
2.1.7 Public ParticiPation
Meetings and Organization
Location Number
Mafikeng 2
Ramotshere Moiloa 2
Ditsobotla 2
Ratlou 2
Tswaing 2
The approved high level organizational structure for the municipality is as follows:
MunicPal ManaGEr
tEcHnical SErVicES
coMMunitY SErVicES
PlanninG & DEVEloPMEnt.
corPoratE SErVicES FinancE
intErnal auDit, PiMMSS
& PMu
2.1.8 ADMINIsTRATIVE gOVERNANCE sTRUCTURE
2.1.8.1 TOP LAyER
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2.1.8.2 sECTION 57 MANAgERs AND ThEIR DEPARTMENTs
NAME DEPARTMENT STATUS
MALEFO C C CORPORATE SERVICES EXECUTIVES MANAGER
MADIMABE C PMU EXECUTIVE MANAGER
MBALI K COMMUNITY SERVICES EXECUTIVES MANAGER
NTHUTANG P TECHNICAL SERVICES ACTING EXECUTIVE MANAGER
MOTSWENYANE T AUDIT ACTING CHIEF AUDIT EXECUTIVE
NCHELANG K FINANCE ACTING CFO
2.1.9 PUbLIC ACCOUNTAbILITy
2.1.9.1 WARD COMMITTEEs
Municipality No. of Wards
Ward Committees which are functional
Ward Committees not functional
No. of Meetings
1. Mafikeng L M 28 25 3
2. Ramotshere Moiloa L M 17 16 1
3. Ditsobotla L M 19 17 2
4. Ratlou L M 12 12 None
5. Tswaing L M 13 13 None
2.1.9.2 ChALLENgEs
Most of Ward Committees within the District Municipality are not functioning as required. This is
caused by some members of ward committees who are not full time members. They do the work of
ward committee as part time because they have full time jobs.
Ward Committees needed to be capacitated on issues of Governance.
2.2 CORPORATE gOVERNANCE
2.2.1 ANTI- CORRUPTION AND ANTI FRAUD
The municipality currently does not have an anti-fraud and corruption strategy in place. An initiative
was undertaken by the National Department of Local Government & Traditional Affairs in assisting the
municipality to develop the strategy and hotline this however has not been finalized.
As an institution we do have system and policies in place that are to assist in mitigating fraud and cor-
ruption, however we are not saying this will deter us from finalizing the strategy.
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2.2.2 AUDIT COMMITTEE
Municipal Finance Management Act requires of a municipality to maintain a sound financial, risk man-
agement and internal control system and thus having an effective internal audit system. This is further
supported by establishing an independent advisory body i.e. Audit Committee.
Section MFMA166 (6) (a) of the Act permits for a shared Audit Committee which is the current the
arrangement whereby the Audit Committee is a shared committee that is appointed by the district
municipality and it’s shared with the local municipalities namely: Ramotshere-Moiloa, Ditsobotla, Ratlou
and Tswaing. In terms of the MFMA section 166(4) (5), the Committee is appropriately constituted and
comprises of 4 external members. In terms of this mandate the Committee must, among others, review
the following:
Advise the municipal council, the political office-bearers, accounting officer and the management staff
of the municipality, or the board of directors, the accounting officer and the management staff of the
municipal entity, on matters relating to-
i. Internal financial control and internal audits;
ii. Risk management;
iii. Accounting policies;
iv. The adequacy, reliability and accuracy of financial reporting and information;
v. Performance management;
vi. Effective governance;
vii. Compliance with this Act, the annual Division of Revenue Act and any other applicable
legislation;
viii. Performance evaluation; and
ix. Any other issues referred to it by the municipality or municipal entity;
b) Review the annual financial statements to provide the council of the municipality.
c) Respond to the council on any issues raised by the Auditor-General in the audit report;
d) Carry out such investigations into the financial affairs of the municipality as the council of
the municipality.
e) Perform such other functions as may be prescribed.
In addition to the above, the Committee must, in the annual reports of municipality, comment on –
a) the effectiveness of internal control; and
b) It’s evaluation of the annual financial statements.
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The Committee has adopted appropriate formal terms of reference as its audit committee charter which is
reviewed annually, has not regulated its affairs in compliance with this charter and failed to discharged all its
responsibilities as contained therein. The members of the audit committee resigned in February 2011 cited con-
cerns on the institutional instability and them as a result not being able to fully execute their mandate.
The term of office of members of the Audit Committee expired on the 30th June 2011 and their contracts were
extend for a year, which they did not complete due to them resigning
Members of the Committee held 2 ordinary meetings for the period under review:
Member Qualification Meetings Held Meetings Attended
i)
ii)
iii)
iv)
Ex-OFFICIO MEMbERs
i. Municipal Manager
ii. Chief Financial Officer
iii. Auditor General Representative
2.2.3 by-LAWs AND POLICIEs
2.2.3.1 ThE MUNICIPALITy hAs NO gAzETTE by-LAWs AND hAs DRAFT by-LAWs ON ThE FOLLOWINg:-
• Rules of order;
• Municipal health;
• Water services; and
• Debt collection.
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2.2.3.2 ThE FOLLOWINg POLICIEs hAVE bEEN ADOPTED AND sOME ARE UNDER REVIEW:-
• Recruitment;
• Employment Equity;
• Overtime;
• Supply chain management;
• S & T;
• Leave;
• Standby;
• Skills development;
• Occupational health and safety;
• EAP;
• Investment;
• Remuneration;
• IT & Security;
• Delegation;
• Succession Planning;
• Cell phone allowance and telephone limit;
• Workplace HIV &AIDS;
• Transport;
• Smoking;
• Induction;
• Sexual harassment;
• Internet and e-mail usage;
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2.2.4 INFORMATION COMMUNICATION TEChNOLOgy (ICT) 2.2.4.1 MANDATE
The ICT business unit has a responsibility to effectively manage all NMMDM information assets, business sys-
tems and ICT Infrastructure needs, whilst ensuring that value is realized through responsible ICT investments in
fulfilment of the NMMDM Mandate and other ICT applicable legislation and regulations.
We further establish proper IT management, upgrade of the IT network and communications infrastructure
and entrenchment of IT disciplines so as to enable the achievement of the Service Delivery within the District
Municipality.
2.2.4.2 VIsION
To deliver effective and efficient ICT support and advisory services, by providing appropriate
ICT solutions and services, in enhancing the municipality’s capacity in service delivery.
2.2.4.3 MIssION
We further the Municipality’s strategic goals through the application of
ICT as a business enabler to all stakeholders by;
• Developing, promoting, enforcing policies and procedures concerning all aspects of the ICT life cycle for all
ICT infrastructure and systems and related ICT resources and services.
• Providing a secure, stable, optimized and integrated enterprise-wide ICT architecture and operational ICT
environment.
• Enhancing the ICT governance and maintain sustainable partnerships with key suppliers in order to improve
the quality of service, increase productivity and achieve efficiencies in the delivery of services
• Identifying ICT skills needs within the municipality and advice relevant ICT training programmes.
• Assisting in the integration of the systems of the Local Municipalities
• Establishment of proper backup, disaster recovery and business continuity procedures
• Stabilization, upgrade, development and management of IT network and communication infrastructure.
• Establishment of full corporate management of IT by implementation of an IT Steering Committee, monitor-
ing of usage of IT facilities, measurement of IT service delivery and full corporate participation in the devel-
opment and integration of IT systems and infrastructure.
• Provision of the IT solutions and service delivery required by the municipality at cost
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2.2.5.4 ICT ORgANOgRAM
iManaGEr it
user Support technician
user Support technician (Vacant)
Systems administrator
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Chapter 3bAsIC sERVICE DELIVERy (KPA 3)
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ChAPTER 3
3. bAsIC sERVICE DELIVERy (KPA 3)
3.1 OVERVIEW
In terms of the Powers and Functions conferred by the Constitution, the Municipal Structures Act, the
requirements of the Water Services Act and other related legislations, Ngaka Modiri Molema District
Municipality is responsible for ensuring that Constitutional rights to provision of Basic Water Services
is realized within its Municipal Jurisdiction.
According to the Strategic Framework for Water Services (September 2003), Ngaka Modiri Molema
District Municipality as a Water Services Authority has the following primary roles and responsibilities:
• Local Water Services Institutional Arrangements• Ensuring Access to Water Services.• Planning (Water Services Development Plan).• Regulation (Regulate Water Services provision and Water Services providers).• Provision (Ensuring that water services are provided in an effective, efficient and
sustainable manner).
In ensuring our constitutional mandate of ensuring access to water services, the Project Management
Unit has implemented a number of Water and Sanitation projects during 2010/2011 financial year.
Project Management Unit (PMU) is a Unit that was established with the aim of managing and adminis-
tering conditional grant transfers to Municipalities by National Government known as Municipal Infra-
structure Grant (MIG).
The PMU function includes the following:
• Managing MIG function: This includes managing MIG funding within the municipal accounting sys-tem for infrastructure projects that are using MIG funds or similar grants.
• Co-ordination of all projects serviced by the PMU. The PMU is not responsible for identifying pro-jects in the IDP planning process, but liaise closely with the municipal planning departments and the PIMSS.
• Project feasibility studies and business plans: This includes commissioning and managing project feasibility studies and the development of project business plans. Where appropriate the PMU facili-tate the involvement of other municipal departments in these processes.
• Contract management: The PMU is responsible for establishing contracts with contractors and con-sultant on each project, including contracts for feasibility studies.
• Project management: This includes all activities to ensure that projects meet planning objectives and implementation targets.
• Project-related capacity building: The PMU is responsible for ensuring that project-related capaci-ty building and development objectives are met as well as coaching technical staff of the relevant Local Municipality (counterpart staff).
• Monitoring and reporting: This includes management of a monitoring database and preparation of all necessary reports to both the municipality and the National Municipal Infrastructure Unit within CoTA.
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3.2 MINIMUM LEVEL OR sTANDARD OF sERVICE
The Constitution states explicitly that all municipalities must “ensure the provision of services to com-
munities in a sustainable manner” and in particular must structure and manage their “administration
and budgeting and planning processes to give priority to the basic needs of the community”.
The ‘basic needs of the community’ have been interpreted to mean a package of ser-
vices provided at basic levels. The package typically includes water and sanitation, elec-
tricity, waste removal and community roads and storm-water drainage. In terms of ser-
vice infrastructure investment there is a broad consensus that a ‘basic level’ is covered
when a household has been provided with an electricity connection into its dwelling,
a public standpipe for water within 200 metres, and a Ventilated Improved Pit latrine
(VIP) for sanitation.
In terms of ongoing service operations, a ‘basic level’ typically means 50 kilowatt hours (kWh) of
electricity per household per month, 6 kilolitres (kl) of water per household per month, and weekly
refuse removal. Municipalities are expected to provide at least this level of services, though they have
a discretion to deliver at higher levels. In terms of powers and function Ngaka Modiri Molema District
Municipality as the Water Services Authority has the duty of ensuring that all households are provided
with at least the basic level of service.
3.3 sERVICE DELIVERy bACKLOgs
The Department of Developmental Local Government and Housing in the North West in partnership with
the DBSA appointed professional service providers in 2007 to conduct Water and Sanitation Backlog
in the North West Province. These backlogs must be continuously assessed and monitored, especially
in the light of population growth, socio-economic development factors and the poor state of existing
infrastructure. Another common challenge is the forced removals of farm workers by their employer. A
typical example is Delareyville Extension 8 that mushroomed within three months and more than 2 500
household are living informally in the area without basic services.
Because accurate information on conditions in all the district’s settlements is so difficult to obtain,
verify and keep updated on a continuous basis, there is no absolute consensus on what the water and
sanitation service backlogs are. It is recommended that an update of the backlog study must be com-
missioned as soon as possible. However, working from the backlog study of 2007, the District is able
to quantify the household without access to basic services.
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3.4 bACKLOgs PER MUNICIPALITy:
Local Municipality Sanitation Backlogs (No. of House Holds)
Water Backlogs (No. of House Holds)
Ditsobotla L.M 11 704
Mafikeng L.M 19 198 11 868
Tswaing L.M 19 171 10 000
Ratlou L.M 17 958 6 469
Ramotshere Moiloa L.M 20 530 6 061
TOTAL 86 417 46 102
Sanitation Backlogs (No. of House Holds)
Water Backlogs (No. of House Holds)
No. of Household
Minimum Standard of Service (MSoS) VIP 6 kl
No. of HH not receiving MSoS at beginning of financial year
99 829 56 884
No. of HH provided with MSoS during the financial year 13 412 10 782
% of HH provided with MSoS during the financial year
No. of HH not receiving MSoS at end of financial year 86 417 46 102
% of HH not receiving MSoS at end of financial year 86 417 46 102
The District estimates that there are some 46 102 households without access to basic water services,
and 86 417 households without access to basic sanitation services.
These backlogs are huge and are likely to grow. The District has already been working feverishly over
the last few years to address them, and now that it has quantified the needs re-doubling efforts in
the years to come is paramount. The challenge now is funding as indicated in the cost to eradicate
backlogs which amount to R1.298 billion. To enable the Municipality to adhere to millennium targets,
R461.5 million must be spent on Sanitation per annum and R375 million should have been spent on
water per annum.
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3.5 ThE % OF MUNICIPALITy’s CAPITAL bUDgET ACTUALLy sPENT ON CAPI-TAL PROjECTs IDENTIFIED FOR 2010/ 2011 FINANCIAL yEAR IN TERMs OF NMMDM’s IDP.
Capital Budget Planned versus Actual Spent
MIG 2010/2011 Planned 2010/2011 Actual Percentage Spent
Water R30 837 381 R20 969 419 68%
Sanitation R26 621 792 R19 966 344 75%
Roads & Stormwater R36 742 452 R27 577 620 75%
Public Service Infrastructure R 4 123 434 R 3 541 188 77%
Bucket Eradication Programme 2010/2011 2010/2011
Water R30 000 000 R30 000 000 100%
Drought Relief Programme 2010/2011 2010/2011
Water R 5 500 000 R 2 560 230 51%
DDPLG&H 2010/2011 2010/2011
Water R 10 000 000 R 8 799 156 88%
On the capital budget of R139 238 000 only R99 814 604 has been spent as of 30 June 2010. This
represents 71.7 % of the budget. It is obvious that there was a huge budget roll-over at the end of
the financial year. It should be noted that one of the common reasons for projects failure to meet the
majority of its targets is the problems arising from the functionality of supply chain unit; this will be
dealt with under the service delivery challenges. The industrial action that occurred during the third and
fourth quarter also contributed.
In the whole, the performance of our revenue income is commendable. We have received 93% of our
budgeted revenue. The other 7% income that was not received is the grant of R10 000 000 from DDLG
& H. As a result of council approving transfer of the funds intended for service delivery to Brazil soccer
trip, the department decided to withdraw their grant allocation.
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3.6 ThE NUMbER OF jObs CREATED ThROUgh IMPLEMENTATION OF CAPITAL PROjECTs.
Actual Employment Actual Training
Person Days Person Person Days Person
Women 49 276 180 225 45
Men 53 656 196 280 56
Youth (M) 164 801 602 780 156
Youth (F) 133 319 487 605 121
Disabled (M) 2 738 10 30 6
Disabled (F) 0 0 0 0
TOTAL 403 790 1 475 1 920 384
3.7 sERVICE DELIVERy ChALLENgEs
In the absence of an adopted/ approved Spatial Development Framework Plan, NMMDM is faced with continued development that is not informed by or in coordination with district’s plans and capacity.
There is an inherited large backlog in basic service delivery and maintenance. It should be noted that
there is no accurate information. As a result thereof a discrepancy in the allocation of funds in re-
sponse to the pending backlogs exist, it is placed on record that the NMMDM will fail to meet the
2014 millennium target due to this mismatch.
Due to the arid nature of the district some of the water schemes are currently failing to meet the de-mand for water; the challenge is further exacerbated by growing demand in other areas.
Deterioration of existing infrastructure due to poor or no maintenance is a major concern.
The replacement, rehabilitation and preventative maintenance of existing infrastructure has suffered
due to persistent focus on the extension of infrastructure (reduction of backlogs) and re-active repairs
instead of preventative maintenance. Capital budget is legislated, while the operational budget has to
compete with other municipal needs.
As of 30 June 2009, there was a catalogue of projects which have been pending for a long time in the
supply chain process. The Bid Committees of the district were not functional for more than six months.
The unavailability of officials to constitute a committee was a challenge. This resulted in the validity of
some projects expiring, and therefore a need to re-advertise. This clearly impacted on service delivery
and rise in cost of service delivery.
The PMU and Technical Services moved to the offices Montshioa Guest House. Since the move, the
office has been struggling with electricity mul-function, continuous breakdown of telephones and inter-
net services.
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3.8 sERVICE DELIVERy AChIEVEMENTs
Municipal Infrastructure Grant reporting is follows the reporting framework of provincial and national depart-
ments. The financial year starts in April and ends in March. On the allocated budget of R98 million, 100% was
spent by the 30 March 2009.
WATER sERVICEsServices Completed 2010/2011
Yard Connections 190
Bulk Water Supply Pipes Installed 8, 252 km
Pipe Line Reticulated 32 353 km
Pump Station Built 0
Boreholes Commissioned 100
Reservoirs Built 1
Water Treatment Plant 0
Sanitation
Yard Connections 0
Main Outflow Line Installed 25.67 km
Pipe Line Reticulated 0
Pump Station Built 5
Waste Water Treatment Plant Commissioned 0
Oxidation Ponds 0
Waterborne Toilets Built 0
VIP Units Built 0
Cleansing Services Provided 85
Roads, Storm water, & Transport
New Tarred Roads Constructed 16.82 km
Gravel Roads Constructed 7.5 km
Gravel Roads Graded 45 km
Public Service Infrastructure
Community Hall opened 0
3.9 WATER sERVICEs bACKLOgs
The useful source documents in respect to the water services backlogs is the following documents:
• Municipal IDP• WSDP• Reference framework for Water Services
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3.9.1 INTRODUCTION
The Technical Services department comprise of two units, namely:
• Water Services• Transportation Engineering
The core competency of the department includes the following:
• Operation and Maintenance of Water Supply Assets.• Water Services Development Planning.• Water Services Institutional Arrangements.• Local Regulation of Water Service Provision.• Scientific Services (Drinking Water Quality and Geo-hydrological Services).• Construction (Roads and Water Services).• Routine and Periodic Maintenance of supply scheme. • Transportation Planning.
3.9.2 LEgIsLATIVE IMPERATIVE
Water Services
The district municipality has both the constitutional and legislative mandate of ensuring that every citizen with-
in our area of jurisdiction has access to at least basic level of water supply. The Constitution of the Republic of
South Africa (1996), Section 27, outlines the right of everyone to have access to water. ‘The state must take
reasonable legislative and other measures, within its available resources, to achieve the progressive realization of
these rights’.
The Constitution form the basis of Water Services Act (1997) which in its preamble recognizes the right of
access to basic water services with emphasis on water services being provided affordably, effectively, efficiently
and in a sustainable manner.
In terms of the Powers and Functions conferred by the Municipal Structures Act and endorsed by the Govern-
ment Gazette Number 24228 dated 3rd January 2003 and the requirements of the Water Services Act, the
Ngaka Modiri Molema District Municipality is responsible for ensuring that Constitutional rights to basic Water
Services are realized within its Municipal Jurisdiction.
According to the Strategic Framework for Water Services (September 2003), Ngaka Modiri Molema District
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Municipality as a Water Services Authority has the following primary responsibilities:
• Ensuring Access to Water Services.• Institutional Arrangements for Water Services• Planning (Water Services Development Plan).• Regulation (Regulate Water Services provision and Water Services providers).• Provision (Ensuring that water services are provided in an effective, efficient and sustainable manner).
3.9.3 WATER bACKLOg
Local Municipality Backlog – Water Supply (Number of Households)
Below RDP On RDP (200m) Above RDP
Ditsobotla Local Municipality 11327 No RDP 17459
Mafikeng Local Municipality 11868 7806 4972
Ratlou Local Municipality 10000 5140 5030
Tswaing Local Municipality 6469 12452 2475
Ramotshere Local Municipality 6061 10193 7376
TOTAL 45725 35591 29936
3.9.4 sANITATION bACKLOg
Local Municipality Backlog – Sanitation (Number of Households)
Below RDP On RDP (VIP) Above RDP
Ditsobotla Local Municipality 9183 3170 16739
Mafikeng Local Municipality 19198 3195 12733
Ratlou Local Municipality 17958 2764 No above RDP
Tswaing Local Municipality 19171 No VIP 2475
Ramotshere Local Municipality 20530 500 No above RDP
TOTAL 65510 9629 31947
3.9.5 sURFACE WATER sOURCE
The majority of water consumers in the Ngaka Modiri Molema District Municipality are reliant on groundwater
sources; however there are also a number of surface water sources that are being utilized. These include the
following:
a. Molopo Eye-Grootfontein Water Supply scheme: provides water to large parts of the Mafikeng Local Mu-
nicipality. This scheme extracts water from the Molopo eye and Modimola Dam and through the Modimola
Water Purification Works provides water to the communities of Danville, Dibate, Golfview, Goodhope, Lonely
Park, Mafikeng, Mmabatho, Mocoseng, Montshiwa, Mothlabeng, Seweding and Ramosadi. The total esti-
mated population served by this scheme is approximately 105 000.
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b. Molatedi-Gabarone Water Supply scheme is located in the extreme northern parts of Ramotshere Moilwa
Local Municipality. This scheme provides water to the Derdepoort and Kopfontein border post communities
through local water purification works at both these settlements. It also supplies water to Gabarone in Bot-
swana.
c. Ngotwane Water Supply scheme is located in the Ramotshere Moiloa Local Municipality within the NMMDM.
This scheme provides water to the communities of Ga-Seane, Loblateng, Makgwapnana, (Rietgat), Tsholofelo
and Driefontein. The total number of households serviced by this water scheme is approximately 2000.
d. Motswedi Water Supply scheme is located in the Ramotshere Moiloa Local Municipality. It abstracts water
from the Sehujwane Dam thereafter water is purified at Motswedi water purification works. This scheme
supplies water to the communities of Reagile, Borakolalo, Motswedi, Gopane East, Gopane West and Sebala-
gane. The total number of households serviced by this water supply scheme is approximately 4 480.
3.9.6 gROUNDWATER sOURCEs
• Majority of consumers in rural villages rely on groundwater source. The rural water schemes comprises of
boreholes equipped with diesel engines or electrified motors, storage tanks, bulk mains and distribution net-
work.
• A bigger part of the District receives less than 300 mm of rainfall per annum, – the evaporation rate exceeds
the precipitation received: low re-charge rate.
• There is a dire need to augment groundwater resources across the District, due to increased demand ema-
nating from population growth and inadequacy of supply.
3.9.7 sERVICE DELIVERy IMPLEMENTATION PLAN
KPA Objective Project Name KPI
Institutional Arrangements (Water Services)
To implement the outcome of section 78 (1) assessment (Water Services Provision)
Implementation of Section 78 (1) Process
Council Resolution All Wa-ter Supply Schemes Trans-ferred
Water Services Develop-ment Plan
To develop water services development plan in line with the requirements of the Water Services Act
NMMDM WSDP (2011 -2012)
Approved WSDP by 2012/13 Finacial Year.
Waste Water Treatment To ensure effective oper-ation and maintenance of Waste Water Treatment Works.
Infrastructure Operation and Maintenance of WWTW
6 WWTW complying with technical norms and stand-ards in terms of effluent quality.
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KPA Objective Project Name Key Activities
Water Supply (Provision)
To ensure that water services is provided in an efficient, effective and sustainable manner.
Operation and Maintenace of Water Supply Schemes
Responding to consumer queries
Yard Connections
Fixing Burst Pipes
Maintenance of Boreholes (Pre-ventative and Reactive)
Maintenance of Communal Stand-pipes and yard connections
DWQM
Desulging of sanitation facilities
3.9.8 ChALLENgEs
PRObLEM/ CONsTRAINT IMPACT ON PROgREss RECOMMENDATIONs
Huge backlogs on water supply and sanitation infrastructure.
Inability to provide free basic services to primary beneficiaries.
Increase MIG allocations and expedite infrastructure development
Dilapidating infrastructure due to in-frastructure aging and lack of effective operation and maintenance of water supply schemes and waste water treat-ment works.
High levels of Non Revenue Water, Inadequacy of supply and non compli-ant effluent quality.
Develop preventative maintenance plan. Recruit suitable qualified person-nel in the water services section.
Unreliable ground water source and semi- aridity nature of the district.
Inadequate water supply. Capital investment on regional bulk water supply particularly in RM LM and RLM.
Fragmented water services provision model.
Lack of clear roles and responsibilities of WSP’s.
Finalize the implementation of section 78(1) assessment.
Ineffective revenue management. Poor cost recovery for water services. Develop revenue enhancement strat-egies.
Apparent losses due to unauthorized use of water.
High water losses due to leakage. Implement Water Conservation and Demand Management Strategies
.3.10 ROADs AND TRANsPORT
3.10.1 LEgIsLATIVE MANDATE
The Constitution, Act 108 of 1996 gives local government power to perform both Municipal roads and Municipal
public transport functions (Schedule 4B and 5B).
The Municipal Structures Act, Act 117 of 1998 gives the district municipality the following functions:
• Section 84(1)f – Municipal roads which form an integral part of a road transport system for the area of the district municipality as a whole.
• Section 84(1)g – Regulation of passenger transport services.• Section 85(1)a & b – gives the MEC for local government powers to adjust the division of functions and
powers between a district and a local municipality as set out in section 84(1) or (2).
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The National Land Transport Act, 5 of 2009 seeks to transform and restructure the national land transport sys-
tem initiated by the Transition Act, to give effect to national policy, to prescribe national norms and standards
that must be applied uniformly in the provinces, to consolidate land transport functions and locate them in the
appropriate spheres of government.
3.10.2 MUNICIPAL ROAD NETWORK
The NMMDM is currently responsible for a total of 346.3 kilometers of Gravel Road Network. The majority of
these roads are in a poor to fair state. The problems and deficiencies relate to the poor drainage system and
excessive loss of material which affects the road geometrics and riding quality. The NMMDM is responding to
these challenges through maintenance and rehabilitation programs, which entails both routine and periodic main-
tenance sub programmes.
The actual performance for routine maintenance was 631.6 km exceeding the set target of 346.3 km which
yielded a positive variance of 285.3 km. The target for periodic maintenance was 27.4 km whilst the actual
performance was 26.2 km
The break down is shown below per local municipality.
LOCAL MUNICIPALITY TOTAL NETWORK PER LOCAL MUNICIPALITY (km)
Mafikeng 123.1
Ramotshere Moiloa 80.9
Tswaing 26.2
Ditsobotla 47.7
Ratlou 68.4
TOTAL NMMDM NETWORK 346.3
3.10.3 sTORM WATER MANAgEMENT
Professional Service Provider was appointed to develop stormwater master plans for Delareyville, Zeerust, Ma-
fikeng and Lichtenburg over a period of two financial years ending 2010/2011. Due to insufficient information
and as-built drawings of the underground sub surface drainage infrastructure and increased scope of work, the
timeframe had to be extended to the 2011/2012 financial year.
3.10.4 ROADs MANAgEMENT AND PLANNINg
Consultants were appointed to develop road master plans for the five local municipalities, which are to guide in-
frastructure maintenance and future development progrmmes. The plans were completed and have been handed
over to the respective local municipalities in exception to the Ramotshere Moiloa Local Municipality; since the
consultant responsible did not submit the final product.
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The Intergrated Transport Plan was adopted by council and has been submitted to the MEC in terms of National
Land Transport Act No.5 2009 (36)(1); and is due for annual review as required by legislation.
3.10.5 ROAD CONsTRUCTION PROjECT
The foolowing construction projects were implemented under the Executive Mayor’s Letsema Road construction
programme. A total of 15.2 km was constructed under this programme as per the breakdown below:
Villages No. Of Kilometres
Matshepe 2.1 km
Motlhaku 1.7 km
Magogoe Shebela Kwano 1.1 km
Lotlhakane/Borokoro 2.5 km
Lomanyaneng/Mokgwetsi 2.1 km
Lomanyaneng/Bophelong 1.1 km
Tlhabologo 1.9 km
Masutlhe 2.7 km
Total 15.2 km
3.10.6 ChALLENgEs
• Lack of adequate funding to implement projects emanating from the ITP and Master planning processes;• Old and dilapidated road infrastructure ;• Inadequate infrastructure maintenance due to limited human and financial resources;• Lack of roads infrastructure in some of the rural areas (no access to economic activities);• Poor public transport facilities (e.g. bus/taxi ranks and terminals);• Lack of public transport facilities in some of the villages;• Inability to attract experienced and skilled personnel (e.g Technicians and Engineers).
3.11 MUNICIPAL hEALTh sERVICEs
3.11.1 MUNICIPAL hEALTh sERVICEs sECTION 78 PROCEss REPORT
The Municipal Health Services section 78 process report was tabled before the Council for approval and the
Council resolved to opt for internal mechanism in providing Municipal Health Services in the District. The reso-
lution to opt for internal mechanism means that the District Municipality will from now on plan the provision of
services and make budget provision for resources, human and capital for providing the services.
The services will now be transferred from Local Municipalities to the District Municipality and to implement the
process a Task Team dealing with the transfer process has been appointed and has started its work with the in-
tention that the process will be completed within the current financial year. The transfer will include the Services
as defined by the legislation, the personnel who provide the services and the assets that are used and or con-
nected to the provision of the services.
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3.11.2 ChALLENgEs
• Incomplete transfer of services, personnel and assets from Local Municipalities to the District Mu-nicipality due to delays by some stakeholders.
• Adequate and equitable services are not provided due to the incomplete transfer of services.• Required personnel are not recruited as the transfer process has to be completed first.
3.12 FIRE FIghTINg sERVICEs (shARED FUNCTION)
Definition: (In relation to the District Municipality), means Fire Brigade services servicing the area of the
District municipality as a whole intended to be employed for preventing the outbreak or spread of fire,
and includes:-
a. Planning, co-ordination and regulation of fire services;b. Specialized fire fighting such as mountain, veld and chemical (hazardous material) fire services;c. Co-ordination of the standardization of infrastructure, vehicles, equipment and procedures;d. Training of fire officers.
(In relation to Local municipality), means any function not included in the definition applicable to the
District Municipality, including fighting and extinguishing of all fires; the rescue and protection of any
person, animal or property in emergency situations not covered by other legislation or powers and
functions.
In terms of Provincial Gazette no: 6648 dated 17 July 2009, Ngaka Modiri Molema District
Municipality is liable for Provision of Fire Fighting Services in Ratlou, Tswaing, Ditsobotla and
Ramotshere-Moiloa Local municipalities.
As a result District municipality took a resolution to transfer Ditsobotla and Tswaing Local
Municipalities Fire Services into District administration with effect from 01 July 2011. Unfortunately
the process delayed due to unsigned MOAs amongst affected and the District. Legislatively in terms
of the Constitution Schedule 5 Part B, Municipal Structures Act 117 of 2000 section 84 and the
aforementioned Provincial Gazette No: 6648 Mahikeng Local Municipality is the only one which has
capacity out of five locals within the District Municipality.
Albeit NMMDM attempts to comply with prevailing Legislation and close visible gaps, strong finan-
cial muscle is still a challenge because currently District owns only Lehurutshe Fire Station in Ramot-
shere-Molioa Local Municipality whereas other Fire Services are squatting in temporary and not stand-
ardised structures.
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1. AChIEVEMENTs
• Establishment of Tswaing Fire Protection Association and formulation of Interim Executive
Committee and filling Form One (i.e. Intention to register) for approval by National Minister.
• Three Grass Units, one Pumper fire engine and Hazmat Vehicle for Lehurutshe, Tswaing and
Itsoseng Fire stations.
• Procurement of Fire fighting basic equipment for Fire Protection Associations.
2. OPERATIONAL STATISTICS JULY 2010 --- JUNE 2011
Stat
ion
Cal
ls
July
Aug
Sept
Oct
Nov
Dec Jan
Feb
Mar
ch
Apr
il
May
June
Subt
otal
1. Itsoseng Fire 08 08 02 04 01 01 02 04 01 03 00 06 40
R.T.A. 00 00 01 00 02 02 02 01 02 02 01 03 16
Water Supply 00 00 00 00 00 00 00 00 00 00 03 00 03
Special Services 00 00 00 02 00 00 00 00 01 00 00 00 03
False Alarm 00 00 01 02 00 00 00 00 00 00 00 05 08
Subtotal 08 08 04 08 03 03 04 05 04 05 04 14 70
2. Lehurutshe Fire 17 13 13 17 08 05 04 02 02 03 06 24 114
R.T.A. 11 11 11 10 07 06 03 06 07 07 02 06 87
Water Supply 00 00 00 01 00 00 00 00 00 00 00 00 01
Building Inspection 03 00 00 03 11 14 10 05 00 00 00 01 47
Public Education 00 00 00 00 00 01 01 00 03 00 00 03 08
Special Services 02 03 03 00 03 01 02 02 00 00 02 03 21
False Alarm 00 00 00 00 00 00 02 00 00 00 00 00 02
Subtotal 33 27 27 31 29 27 22 15 12 10 10 37 280
3. Ratlou Fire 11 11 13 16 08 03 01 00 00 03 03 05 74
R.T.A. 02 02 00 03 01 03 01 00 00 01 00 06 19
Water Supply 00 00 01 08 02 04 01 02 02 00 00 00 20
Building Inspection 00 00 00 00 00 00 00 00 00 00 00 00 00
Special Services 00 00 00 01 00 00 00 00 00 02 00 00 03
False Alarm 00 00 00 00 00 00 00 00 00 00 00 00 00
Subtotal 13 13 14 28 11 10 03 02 02 06 03 11 116
TOTAL 54 48 45 67 43 40 29 22 18 21 17 62 466
Key: R.T.A. = Road Traffic Accident
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3. ChALLENgEs CONTRIbUTINg FACTORs
(a) FundingMunicipality is unable to secure enough funds for capital projects. Service survives with limited grants from Province.
(b) Infrastructure Municipality owns one fire station that was designed to service small population during the previous regime. Other stations are squatting in leased structures that are not in line with SANS 10 900 (Community Protection against fire); as a result other legislations are contravened particularly Occupational Health and Safety Act.
(c) Human resource The reduction of working hours per week dictated by Basic Conditions of Employ-ment Act increased number of shifts which eventually led to staff shortage.
(d) Access routes More than 60% of our District is rural far apart from each other villages with poor roads patterns.
(e)Outrageous radii Operational area for each station stretches more that 130km single which poses a serious challenge to the municipality in terms of attendance time to remote areas.
(f) Water supply As the greater part of the District is rural, water reticulation system is RDP standard that was designed for human consumption only. Fire service provision suffers due to inadequate pressure. As a result RDP standard enhancement is imperative.
3.13 DIsAsTER MANAgEMENT
Disaster management unit is charged with the responsibility of ensuring integrated and coordinated
disaster management services that focuses on prevention and reduction of disaster risks, mitigating the
severity of disasters, emergency preparedness, rapid and effective response to disasters and post disas-
ter recovery in terms of Disaster Management Act (Act No 57 of 2002). These functions are executed
by NMMDM and include the following municipalities.
• Mahikeng Local Municipality• Ramotshere Moiloa Local Municipality• Ratlou Local Municipality• Ditsobotla Local Municipality• Tswaing Local Municipality
3.1.4 LEgIsLATIVE REQUIREMENTs
Chapter 5 of Disaster Management Act (Act No 57 of 2002) provides that;
• Each metropolitan and each district municipality must establish and implement a framework for disaster management in the municipality.
• Each metropolitan and each district municipality must establish in its administration a disaster man-agement centre for its municipal area.
• A municipal council must, subject to the applicable provisions of Local Government: Municipal Systems Act (Act No. 32 of 2000), appoint a person as head of its municipal disaster management centre.
• A metropolitan or district municipality may establish a municipal disaster management advisory forum.
• Each municipality must prepare a disaster management plan for its area according to the circumstances prevailing in the area.
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3.14.1 ThE sTATUs OF DIsAsTER MANAgEMENT CENTRE
The Disaster Management Center is composed of the Head of the Centre, Coordinator and two Disaster
Management Officers. Although the above mentioned staff is not housed in a recommended disaster
centre (As per National guidelines) the activities of disaster management are carried out effectively on
daily basis. The disaster management unit has in the mean time identified a portion of the building
within Molopo Fire Station that can be utilized as a Disaster Management Centre. The MoA for
occupying the identified building has been developed and will be occupied once both parties have
signed.
The Department of Local Government and Traditional Affairs (Dlgta) has in the meanwhile identified
land for building the centre that will accommodate provincial, district and Mahikeng disaster centres. 3.14.2 sTATUs OF IgR sTRUCTUREs (ADVIsORy FORUMs AND OThERs)
• The Disaster Management Advisory Forum has been established and it comprises of sector departments, NGO’s, CBO’s, SAPS, municipalities etc. The forum meets on bimonthly basis.
• The coordinating committee has been active in staging the awareness campaigns, simulation exercises, response and recovery.
• Inter-departmental committee: The terms of reference for the development of the Inter-departmental committee have been developed and awaiting council resolution and adoption. The committee comprises of the management team and clearly specifies the roles and responsibilities in as far as disaster management is concerned.
3.14.3 sTATUs OF DIsAsTER MANAgEMENT PLANs
The Disaster Management Level 1 Plan and Framework have been developed and adopted by council.
Additional five contingency plans were developed (each per local municipality) to address the prevalent
hazards within the area of jurisdiction.
Ramotshere Moiloa : Severe stormsRatlou : Severe stormsMahikeng : Severe stormsDitsobotla : Severe stormsTswaing : Floods
The terms of reference have been developed for the Level 2 Disaster Management plan and the service
provider is still to be appointed.
3.14.4 ChALLENgEs
• Lack of proper disaster management centre limits coordination and efficient response• Shortage of vehicles and resources limits response and recovery • Lack of budget for Disaster Management activities by local municipalities.• Outstanding service level agreement with Mahikeng local municipality stalls developments and prop-
er functioning of the disaster management centre.• Shortage of response material in most instances renders the centre ineffective.
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3.15.5 LOCAL ECONOMIC DEVELOPMENT
Local economic development is the promotion of economic development and growth through the pro-motion of small and micro enterprises. The development of economic is enhanced through the imple-mentation of the District Growth and Development Strategy.
Effective economic development strategies are built on a sound awareness of the strengths and weak-nesses of local industries. In high performance economies, development official exhibit keen awareness of the key sectors or clusters in the economy, and their performance is tracked closely and issues affecting their future are identified and addressed. The same is true in our case.
We have identified Agriculture, Mining, Construction and Manufacturing, Trade, SMME development and Tourism as our key economic sectors. According to DGDS 2004-2014, the NMMDM Sector/Spatial Growth Targets are as follows:
Agriculture 6.6%
Mining 13.2%
Manufacturing & Trade 9%
Tourism 9.3%
In order to contribute to the achievements of these targets the District Growth and Development Strate-gy have identified the following key/anchor/projects:
PROJECT BASELINE
Fresh Produce Market The District Municipality has kick-started the project and partnered with Ramotshere Moiloa Local Municipality on the project.
Dinokana Gopane Slate: Logistical arrangements are being finalized. Office Precint the office precint will kick-start as soon as MIDZ infrastruc-tural development sees the light.
Development Agency Establishment of the Development Agency will assist in streaming all LED projects in the district area, thus giving impetus to SMMEs.
Municipal Procurement The highly significant contribution by procurement in terms of municipal infrastructure (roads construction, water reticulation, etc) cannot be overlooked as a catalyst for growth and providing opportunity to emerging contractors, suppliers, etc.
No meaningful economic development and shared growth can be realized without strategic partnerships
with key stakeholders in the district. In thus regard organised business (in the form of stakeholders),
organized Agriculture (Agri.SAMwata, Nerpo, etc) government etc are very critical in having a common
vision for the regime econo my.
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AChIEVEMENTs
LIVESTOCK PRODUCTION Projects Description StatusCattle Projects The District Municipality initiated livestock distribution project as
one of the interventions that could be utilized to assist emerging livestock farmers improve their livelihoods, and the quality of live-stock around the district.
The initiative takes queue from Beef beneficiation project in the Provincial Growth and Development Strategy. Secondly it ema-nates from recommendations of the 2006 Economic Development Summit. Subsequently the District Municipality identified needs in various municipalities to start distribution of livestock. 55 Cattle (50 heifers & 5 bulls) were then bought in 2007 to kick-start the project. Distribution was intended to cover identified projects in all five local municipalities. Identification was informed by criteria used by department of Land Affairs to allocate/redistribute land.
The first municipality identified was Ramotshere Moiloa wherein land was going to be given to Willow Park Claimants. Beneficiary Selection/Identification The district municipality in partnership with the Department of Land Affairs and local municipalities identified beneficiaries. The department has prioritized the vulnerable groups (the people who formerly lived in farms and were evicted), and beneficiaries of Land Redistribution Sub-Program.
These groups are then given farms/land in various local municipal-ities. The district municipality then liaises with local municipalities and other affected stakeholders at local level to plan distribution to already existing beneficiaries who own land.
The rest of other related program like training will then follow at later stage.
Currently 27 heifers and two bulls have been given to the CPA at Sannieshof, DwalKraal farm which benefited 7 households. The other 27 heifers and two bulls were giv-en to Relebone CPA at WillowPark which ben-efited 65 households. A Steering Committee comprising of Depart-ments of Agriculture, Land Affairs, Health, Social Development, SAPS, Ramotshere Moiloa Local Munici-pality, are engaged on monthly basis to plan the sustainability of the project.
Moritelatsh-wene
The project is an NRF Funded IKS Program Management project.
The project is a consortium project involving Community of Mokgola (Ramotshere Moiloa LM), Universities of Free State and Western Cape, Agriculture Research Council. The research is about commercialising Moritelatshwene
Dinokana / Gopane Slate
Dinokana/Gopane Slate is a primary co-operative operation which is based in Lehurutshe in the central portion number OJ 37 some 12 - 16 km away from Zeerust town. The offices and workshop will be based on side of operation as small factories for a start. The operation will be done on open cast were slate is sourced from. The construction of the new and permanent offices for Dinokana /Gopane slate will start as soon as funding is available and will be completed within a period of time at a specified area as indicated in the sketch plan.
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LIVESTOCK PRODUCTION Projects Description Status
PROJECT PLAN AND BUDGET
The co-operative has to provide a project plan with budget which outlines all activities that is to be done and the cost thereof.
FUNDINGTwo grants have been obtained to assist the project viz: R300K from the Department of Economic Development and Tourism and R400K from the Department of Developmental Local Government and Housing.
Following our follow-ups that have been done by the district mu-nicipality and members of the project with regard to the registration and application of the mining permit of the said project that have been initiated sometimes 2002.
A meeting with the regional office of DME in Klerksdorp was ar-ranged with the purpose of checking the progress registered in the application that have been lodged, the regional office reported that they don`t have any information or record of Dinokana /Gopane slate. On our investigations we also managed to meet with the deputy director of the DME in Pretoria (Mr. Willem Parod) at the national office. In our discussions, number of issues was resolved as a plan of action which includes:
A mining work program and EMP be developed as part of the re-quired documents for applicationPayment of R15 000.00 for the rehabilitation security also must be paid with the registration of R1 000.00All other issues that are related to the operations and applications are in place likeSketch planTitle deed of the area
The DME as the responsible department for the approval of the mining license advised that for the process of application to be speeded up the whole target area should be sub-divided by all members of the cooperative and the required site per member should be 1.5ha. Therefore we must procure the services of quanti-ty surveyor who will be able to demarcate the area.
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LIVESTOCK PRODUCTION Projects Description StatusTSHOLOFELO IRRIGATION SCHEME
(WALNUTS PROJECT)
To introduce Walnut Production among farmers in Southern Africa and to explore ways of accessing land for Walnut Production in South Africa. A +300ha project of Small Scale Growers Joint Venture Comunal farmers. Walnut Africa proposes to team up with communal and small scale farmers.Walnut Africa as the main initiator of the project will provide;• The trees and help with land preparation• Assist to setup the Orchards• Supervise the management of Orchards, Marketing of the pro-
duce and all related expenses• Profits will be shared with the farmers
The Memorandum of Agreement with the beneficiaries and Kgosi Gopane has been signed and the only delay on the project was due to the conflict between the community and the co-operative.
Walnuts Africa will be responsible for marketing and distribution of the products. Walnuts Africa will invite buyers from the identified world major consumption markets to tour our Orchards during year 2-4. These have been identified as from German, Japan, Italy, France, Australia, China and Spain.
Marketing in Africa will be explored. Walnut consumption will be promoted, given the nutritional value of walnuts and the starvation that is common in many African countries. Non Governmental Organisations will be the main markets for African Consumption. Walnuts Africa will promote and market walnuts as a health-en-hancing product, a product that can be grown on a sub-contract basis by the small-scale farmers in South Africa.
Walnut Africa will work closely with the Horticultural Institutes of South Africa under the Department of Agricultural Research and Extension. The partnership is to ensure continued product develop-ment and extension to the wider South African community.
STONE FRUIT, SUMMER FRUITS
The project is located in Disaneng village within Ratlou local mu-nicipality. It is an investment project also from Australia.
Community consultation and participation has already been done and the memorandum of understanding with Kgosi Masibi and the community of Disaneng were signed. The delivery of trees has been done and is ready to be collected from Durban.
The soil preparation and site fencing is complete which was funded by the Department of Economic Development and Tourism.
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LIVESTOCK PRODUCTION Projects Description StatusMEETMEKAR MILLING
The project is located in Ditsobotla Local Municipality around Bodibe area. This project was funded by the Department of Local Government (Conditional Grant) amounting to R1,5m. The budget which was left for the project which amounted to R731 000.00 was spend on other project.
Machinery to the amount of R 344, 975. 40 was purchased and is currently kept at Mooifontein Agric Service Centre. Wa-ter has been drilled and 3-phase electric connection and fence is installed. The budget spent to date was R769,000.
Tender was advertised and the lowest was above what has been budgeted for this pro-ject, as a result Close Tender was proposed as second option for the structure which will be done in phases.
The Supply Chain pro-cesses never took place to date.
TOURISM PROMOTION
Heritage Park Walk
This event aims at marketing the Heritage park corridor. It is a project driven by 2 district municipalities, Ngaka Modiri Molema and Bojanala Platinum District and 2 local municipalities, namely Ramotshere Moiloa and Moses Kotane Local Municipalities. The idea is link Pilanesburg National Park and Madikwe Game Reserve, thus creating an important Conservation corridor linking the two parks, as nature based tourism anchor project. It is an awareness campaign to land owners to have a buy in, in the project and it is an annual event.
About 15 Youth in Conservation from our 5 local municipalities were sponsored with registration fee, camp-ing equipment and transport to the event.
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LIVESTOCK PRODUCTION Projects Description StatusDurban Ind-aba
It is tourism international platform of showcasing tourism products and meeting investors within this industry. Lekgophung Lodge was given an opportunity to market itself they were sharing stall with NMMDM and distributed 200 broacher and 300 for the district municipality to the potential clients.
Seminars and workshop from Potential Funders and tourism servic-es agent were attended. Partnership with other municipalities were proposed e.g. Ethekwini Municipality over the Indaba heritage trail and the freedom route in Dinokana /Gopane.
This partnership can only unfold if this is given budget to run with it. Meeting with tour operators of the nine provinces and other tra-ditional state on tourism attractions available in NMMDM.
The department assist-ed 5 LED officials from local municipalities, provided with accom-modation, transport and meals to expose them to the Indaba.
They were responsible for marketing material of their respective mu-nicipalities. 5 SMME’s (Tourism owners, preferably members of Tourism Associations and Tour Operators) were also exposed to the Indaba.
Lessons learned:-Participation at work-shops and seminars planned on Incentives available ( e.g. DTI)
Networking and Infor-mation sharing with our counter parts to im-prove on our programsRecommendation on Botswana Marketing Campaign to strengthen relationships.
3.16 sOCIAL sERVICEs FUNCTION
3.16.1 INTRODUCTION AND bACKgROUND
Ngaka Modiri Molema District Municipality like any other sphere of government has a constitutional mandate to promote social and economic development within its Municipal area. In the fulfilment of this mandate, it has to embark on the formulation and annual review of its Intergrated Development Plan (IDP). So-cial or community conversations form intergral part of the IDP. The success of all municipal programmes is largely dependent on the social health (cohesion) of our communities.Secondly a district municipality must seek to achieve social development of its area of jurisdiction as cap-tured in Chapter 5, section 83, sub-section 3 of Municipal Structures Act 117 of 1998.Community Services therefore offers local government, the private sector (social plans), other organs of state and the local community the opportunity to work together to improve their socio-economic landscape. It also assists. It also assists on both enhancing competitiveness, and thus increasing growth, and also on redistributing growth through the creation of SMEs’, and by focusing on job creation.Social services is about communities continually upgrading their business environments to improve their competitiveness, retain jobs and improve incomes.
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3.15.4 Why ThE sERVICE / FUNCTION Is REQUIRED AT DIsTRICT LEVEL
The development in NMMDM is based first and foremost on the terms of the Constitution (Chapter 7
section 152 sub-section 1(c) where a municipality is responsible for the social and economic development
of its area of jurisdiction.
As part of the IDP each municipality is compelled to develop an Community Development Plan as part of
its core components (section 26 of Part 2 of Chapter 5 of Municipal Systems Act 32 of 2000) The
drafting of the plan needs to be in line with the guidelines as provided by the Department of Provin-
cial and Local Government and must direct and guide the implementation of local economic initiatives and
projects.
In essence the intergrated social services plan is aimed at addressing measures to improve the social
conditions and growth of the area and to provide the enabling environment for economic growth by ad-
dressing issues such as unemployment, poverty relief and other aspects that will improve the quality of
life. These issues must be socially feasible in order for economic development to happen on the ground.
Therefore intergration cannot happen if social viability is not adequately addressed or neglected.
The intergrated social plan is aimed to address all aspects of economic development in a holistic and in-
tergrated manner that will lead to the sustainable livelihood of the area.
The ultimate goal of social services is to expose communities to economic opportunities to ensure that the
right choice is made in terms of addressing job creation and many other opportunities which might arise.
LEgIsLATIVE AND sTRATEgIC POLICy DIRECTIVEs
• Chapter 5, section 83, sub-section 3 of Municipal Structures Act 117 of 1998• Chapter 5 of Municipal Systems Act 32 of 2000• Millenium Development Goals• Agenda 21• World Summit on Sustainable Development• Medium Term Strategic Framework• Accelerated and Shared Growth Initiatives of South Africa (Asgi-SA)• The Framework for South Africa’s Response to International Economic Crisi, pages 14 – 17 sec-
tions A – I (19th February 2009).• Provincial Growth and Development Strategy• DGDS• Intergrated Development Plan• Sector Plans
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CONCLUsION
A municipality through appropriate mechanisms, processes and procedures as contained in Chapter 4 of
Systems Act must involve local communities in its development and performance thereof. Importantly
municipality must allow communities to participate in the setting of appropriate key performance indicators,
service delivery targets and overall developments of the municipality.
At the heart of this community participation is the social development unit which must act as a catalyst for
such participation. Development of calendar of district activities – as a hand book for this function.
sTATUs OF ThE WAR ROOM IN ThE DIsTRICT
BACKGROUND
The “War on Poverty Campaign” was initiated by Cabinet in 2008. The Provincial Launch of the Cam-paign took place in 2008 at Greater Taung Local Municipality targeting 33 households within that area, it was then followed by launching the District War Rooms in the four districts of the Province. It is a Basic Human Rights Programme that intergrates some of the North West Poverty Eradication Strategy pro-grammes.
IMPLEMENTATION MODEL
Identification of deprived wards as per the study on the multi deprived indices (STATS S.A. and HSRC 2001)
• Profiling of poor households (data base of poor households).• Loading of information on NISIS (Data Capturing)• Service referrals• Service Delivery / Household and Community Interventions
INsTITUTIONAL ARRANgEMENTs
INTER MINIsTERIAL COMMITTEE
Deputy President & Ministers PREsIDENCy / NATIONAL WAR ROOM Provincial Departments, SOEs, Business and Provincial Civil Society Organizations
DIsTRICT WAR ROOM
District Departments, SOEs, Business, District Municipality And District Civil Society Organizations
LOCAL WAR ROOM
Local Municipality, Service Points, SOEs, Business and Local Civil Society Organizations
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FUNCTIONs OF ThE WAR ROOMs
• Provide strategic direction for implementation of District Poverty Eradication Strategy and Comprehensive Rural Development Programme.
• Coordinate and intergrate service delivery across spheres of government through regular meetings.• Mobilize resources• Monitoring and Evaluation
It is on this background that Social Services Unit has succeeded in establishing five war rooms forums
i.e. the Ngaka Modiri Molema District Municipality, Ramotshere Moiloa, Tswaing, Ditsobotla and Ratlou
Local Municipalities,in exception of Mafikeng L.M during 2010/2011 financial year.
The District War-room conducted several meetings where service blitz were planned, and most govern-
ment departments were convened for provision of basic services as short term intervention in the fol-
lowing Wards :- 23 in Mafikeng Local Municipality, Ward 1 in Ratlou Local Municipality. Such interven-
tions were from the Intervention Report produced after profiling the said wards. Profiling was extended
to other wards in Ramotshere Moiloa, Ditsobotla and Tswaing Local Mnunicipalities and the service blitz
are expected to take place during 2011/2012 financial year.
2010 WORLD sOCCER CUP : ACTIVITIEs hELD AT NMMDM PVA (MAFIKENg sTADIUM)
BACKGROUND.
South Africa has successfully hosted world cup which benefitted its inhabitants in a positive way.
Number of exclusive stadia were developed in every state of the country which created quite a num-
ber of jobs which left variety of skills for our citizens. Number of Public Viewing Areas in all Provinces
were identified through the District Municipalities, and it was upon each District to pronounce on the
venue of its Public Viewing Area.
Fan Parks in all hosting cities were competencies of FIFA. With regard to our Province (NWP), the Fern
Park was situated in Rustenburg City. As Fern Parks didn’t have capacity of accommodating all viewers,
government came up with interventions of establishment of Public Viewing Areas under leadership of
the Department of Co-operative Governance and Traditional Affairs.
NMMDM took a resolution to identify Mafikeng Stadium as its PVA, where all the activities of the world
cup were viewed. The Project Manager (Thina Moselane) was appointed by Council as an internal re-
source (and was temporarily relieved her official duties) to ensure that all activities which took place at
the identified venue becomes a success. The Polical Co-ordinate (Coucillor) played and over-sight role.
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The inclusive District LOC was established which was categorized by different thrusts of responsibili-
ties. Thrusts identified were determined by the envisaged roles and responsibilities. Viz.
Transport and Mobilization Mr Motsamai Boikanyo
Marketing & Communication Mr S. Makhoba & Ms Mpho Kgosiemang
SMME/Exhibition Mr Ditsele
Protocol Ms Eva Pilane & Ms Joyce Matebane.
Security Cluster Col. Seabo, Col. Molebatsi,Cpt. Manoto & Mr Apolos
Creative Industry Ms Hlongwa
Volunteers Ms Lydia Moeng
Infrastructure Mr Tauetsile & Mr George Seate
Legacy Cllr. Jabana
Legal & Compliance Mr Sesupo Matebesi
Health & Social Service / EMRS Ms Nomvuka Nomga
Finance Ms Kgomotso Nchelang & Mr Modise
All pillars executed their responsibilities to the best of their abilities, with minimal challenges.
MANDATE OF LOC MEMbERs.
• Not all world cup games were viewed, but priority were given to games played by Bafana Bafana, the quarter finals, the semi finals and the finals. (See attached programme for 9 days).
• Mobilisation of 25 000 people to attend the PVA and organize transportation from the five local municipalities.
• Develop an intergrated marketing strategy for the event.• Ensure that SMME’s showcase their products and present their African cuisine.• Ensure high level security and disaster management plan is in place.• Promote our organic home brewed artists.• Ensure public participation through recruitment of volunteers• Ensure the state of readiness of the public amenity identified.• Ensure that the event leaves a everlasting branded legacy.• The precinct utilized, the equipments as well as participants are covered (public liability insurance).• Encourage more social activities to continually take place through empowerment programmes. (Cas-
coland NGO)• Emergency Health Services.
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PUbLIC VIEWINg AREA OPERATIONAL PLAN.
It opened to the general public from 09h00 and closed one hour after last game of the match. The
LOC members were allowed access an hour before gates opened and knock-off an hour after 22h30, to
ensure that everybody left the stadium safely. Operational meetings were called every time to ensure
that all set-up are intact.(Frequent rehearsals) This procedures continued on until the final event on the
11th of July 2010. The programme for the nine days public viewing was drawn and implemented as
such with inclusion of commemoration of youth day in Verdwaal.
Draft layout plan was submitted by Matchworld for discussion, inputs and agreed upon collectively as
LOC members. The NMMDM Public Viewing Area (Mafikeng Stadium) was sponsored by the municipal-
ity, the Department of Sports, Art and Culture and Boxer Superstores in conjunction with its partners
and operated by Matchworld.
The PVA was fully active for a minimum of 10 activation days which included the following matches:-
• 3 Bafana Bafana group matches• 4 Quarter finals• 2 Semi finals &• Final game (Spain / Netherlands)
bENEFITs FOR hOsTINg PVA
• Managed to bring world cup closer to the community as thousands and thousands of people man-aged to participate in game viewing.
• The municipality demonstrated commitment to their citizens by giving them business opportunities for the said duration.
• Temporary jobs were created through volunteerism viz. 50 volunteers recruited by NMMDM, 50 by Cascoland International NGO from Netherlands and 56 from EPPACA who assisted the success of events in many ways.
• Public transport utilized was procured from taxi industry and each municipality procured 15 taxis & three buses.
• LOC structure empowered.• Children had chance of performing different activities like beauty contest, fashion shows, drawings,
dancing in the newly established cinemas, boxing, able to relax in parks established. The temporary restaurant with refreshments was established.
• Networking with potential stake-holders was established.
It would have been a catastrophic situation in the history of the country if we were not able to take the
biggest and most loved sporting event in the world to as many communities as possible. This has been
done realizing that the costs of tickets were high, travel distances to hosting cities massive and that
gap was filled through government intervention which was establishments of PVA;s in all districts.
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ACTIVITIEs
Variety of activities took place during the public viewing and amongst them, kiddies play land, Mr &
Miss 2010 world cup and activities done by Cascoland International Artists.
MR & MIss 2010 WORLD CUP.
The PVA – Mmabatho stadium celebrated world cup with boquee of activities. Mr & Miss
2010 world cup was among the activities which took place on the evening of the 10th July.
The purpose of the event was to feature young models between the ages of 7 and 16 in
the world cup legacy. The show was spiced with performances from fabulous music artists
Thembi Seete and Casper. The event co-ordinator was Miss Dipuo Keikelame and was spon-
sored Boxer Superstore.
CAsCOLAND INTERNATIONAL ARTIsTs (NEThERLANDs).
25 Members of International Artists from Netherlands visited Ngaka Modiri Molema District Municipal-
ity with the intension of a month intensive network and vigorous production activities on site of the
PVA. The group composition of architects, designers, photographers, artists and performers came and
demonstrated their multi-disciplinary interventions.
Their intentions aims at introducing new and innovative ways of utilizing the underused stadium of
Mmabatho. The group of artists were under the directorship of Fiona de Bell. The said International
NGO has embarked on several projects like:-
• Wingstyle Line Football• Gravity Passengers• Hi Tonkana• Declaration of Space• Hot-spot• Slow Res / Slow Billboards• Toylit• Radio Shack / mobile radio reporter• Painting Wall• Mobile Screen Unit• Cascoland Mafikeng 2010 manual• Documentary Film Workshop• Wood Workshop• Fashion Design Workshop
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EVALUATION OF ThE EVENT: 13 jULy 2010
LOC convened on the said date at the PVA to assess the event and the capacity of the structure in
terms of their leadership during the whole period of the 2010 world cup event. Areas of discussion
were:-
• Co-ordination
• Control
• Issues of leadership
• Resources
• Organisational preparedness
• Discipline & commitment
The tool which was used during evaluation was ALUO which depicted the following quadrant:-
• Advantages
• Limitations
• Uniqueness
• Overcome
ADVANTAgEs
• Leadership good in giving direction, they were able to pull the bulls by the horns by being decisive,
accessible, flexible and proactive.
• The NMMDM PVA had everything for everybody to participate.
• No VIP status / Accreditation (everybody equal)
LIMITATIONs
• Marketing and publicity of the event was not up to scratch.
• Short period for planning the event.
• Other stakeholders had insufficient information to contribute in the LOC.
• SMME/Exhibition received less joy and need improvement.
UNIQUENEss
• The only PVA with PPP.
• Large precinct to accommodate everybody’s activity viz. kiddies play land, Cascoland factory shop,
co-operating multi-disciplinary team, Feeding scheme centre by Boxer Superstore, Beuty pergeants
& fashion shows etc.
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OVER-COME
The meeting agreed that there is a need to develop a strategy which addresses the limitations identified
for future events.
MEssAgE OF sUPPORT FROM ThE POLITICAL hEAD OF NMMDM & ADMINIsTRATIVE hEAD : DEPARTMENT OF sPORTs, ART & CULTURE.
The Acting Deputy Director General of the Department of Sports, Art & Culture conveyed a message of
appreciation to the member of the LOC and volunteers for the work well done. The Mafikeng PVA was
regarded as the best performed PVA amongst all in the Province.
He further thanked members of the communities, leadership of the district and many other stakeholders
for their attendance and participation during that event.
The performance of the LOC was once more appreciated and suggested that the structure be main-
tained for future Provincial events. The Executive Mayor of Ngaka Modiri Molema was also thanked for
her bravery of facing all the challenges came before the commencement of the event, and gave political
direction and took appropriate decisions.
CLLR. JABANA in his presentation thanked every member of the LOC for the dedication, commitment
and passion in making the event a success. He further thanked the Management of Ngaka Modiri
Molema, the Council and the Management of Sports, Art & Culture for taking calculative risk of man-
dating the LOC to run the 2010 World Cup in this District.
He thanked the Honourable Minister of Local Government and Traditional Affairs for championing the
interventions brought by government of introducing PVA’s.
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CONCLUDINg REMARKs by ThE PROjECT MANAgER.
The country had successfully hosted one of the most spectacular world event, the FIFA World Cup,
through which the country and Africa are judged both internally and external. I appreciate the collective
effort taken prior and during this type of event.
It was on Sunday the 11th of July 2010 in the evening when final games were played at Soccer City by
two soccer champs in the globe viz. Spain and Netherlands. Spain won 1-0 against Netherlands and
thunderous roar erupted country wide and globally including the Champ country. That was a historic
win after several attempts by the finalists.
Congratulations Africa, South Africa, host cities in Provinces and the Districts. We thank you for the
great support towards the success of this event which were rated 9/10 by the President of FIFA in
terms of success of the event and for the game.
Ole’ Ole’ Ole’ : Gracias Sud a’frica.
ACKNOWLEDgEMENTs.
Ngaka Modiri Molema District Municipality would like to acknowledge the participation of the following
key stake-holders who made this magnificent event a huge success:
• Department of Sports, Art and Culture.
• South African Police Services
• The five local municipalities within NMMDM
• The Business Community
• The Private Security Company.
• Department of Health & Social Development
• NGO – Cascoland from Netherlands
• Life Line NGO
• Mafikeng FM
• Creative Industry
• Community of Ngaka Modiri Molema District Municipality and in the main
• The dedicated LOC members for their dedication and commitment to the success of the event.
ngaka modiri molema dm
61
Chapter 4FUNCTIONAL PERFORMANCE (IDP AND DEPARTMENTAL sDbIP REPORTs 2010/2011 F/y)
ngaka modiri molema dm
62
OU
TCO
ME
9O
utpu
t 1Im
plem
ent a
diff
eren
tiate
d ap
proa
ch to
mun
icip
al fi
nanc
ing,
pla
nnin
g an
d su
ppor
t
Out
put 6
Adm
inis
trativ
e an
d fin
anci
al c
apab
ility
KPA
OBJ
ECTI
VE
PRO
JEC
T N
AM
EKP
IBA
SELI
NE
AN
NU
AL
TARG
ETA
CTU
AL
PERF
ORM
AN
CE
BUD
GET
EXPE
ND
I-TU
REC
HA
LLEN
GES
/C
OM
MEN
TC
ORR
ECTI
VE
MEA
SURE
SEV
IDEN
CE
Mun
icip
al
Tran
sfor
mat
ion
& O
rgan
izat
ion-
al D
evel
opm
ent
Hum
an
Reso
urce
s Fu
nctio
ns
Wor
kpla
ce S
kills
Pl
anRe
view
ed &
A
ligne
d W
SP
(201
1/20
12)
2010
/11
WSP
in
plac
e
June
201
120
11/2
012
Revi
ewed
W
SP s
ubm
itted
to L
GSE
TA
ON
30
June
201
1-
-
--
Revi
ewed
W
SP
No.
of o
ffi-
cial
s tra
ined
89 O
ffici
als
June
201
111
7 O
ffici
als
atte
nded
tra
inin
g
R1 3
16 1
67R9
77 1
77
Del
ays
in g
ettin
g tra
inin
g sc
hedu
les
from
var
ious
inst
i-tu
tions
Trai
ning
Re-
ports
; Atte
nd-
ance
Reg
iste
r &
cer
tific
ates
Cap
acity
bui
ld-
ing
for c
ounc
il co
mm
ittee
s
Empo
wer
ed
Com
mitt
ees
Com
mitt
ees
esta
blis
hed
June
201
1N
o pe
rform
ance
--
Trai
ning
to c
omm
it-te
es n
ot p
rovi
ded
Prop
er tr
aini
ng
need
s fo
r co
mm
ittee
s be
id
entif
ied
Cap
acity
Bu
ildin
g Re
ports
Recr
uitm
ent &
Se
lect
ion
No.
of v
acan
t po
sitio
ns
fille
d
7 po
sitio
nsJu
ne 2
011
14 P
ositi
ons
adve
rtise
d in
tern
ally
& e
xter
nally
. R1
00 0
00R9
8 55
3
App
oint
men
ts n
ot
final
ized
due
to in
-co
mpl
ete
plac
emen
t pr
oces
s
Plac
emen
t pr
oces
s to
be
com
plet
ed
Recr
uitm
ent
Repo
rts
Empl
oym
ent
Equi
tyRe
view
ed &
A
ppro
ved
EE
Plan
No
plan
in
plac
eJu
ne 2
011
EE P
lan
revi
ewed
&
appr
oved
by
Cou
ncil
on
13 D
ec 2
010.
Dis
abili
ty
Aw
aren
ess
wee
k he
ld o
n 08
-19
Nov
embe
r 201
0.
Div
ersi
ty &
Hum
an R
ight
s A
war
enes
s ca
mpa
igns
he
ld in
Mar
ch 2
011.
EE
Plan
& R
epor
t com
mu-
nica
ted
to C
orpo
rate
Se
rvic
es p
erso
nnel
in
Apr
il 20
11
R19
426
R19
426
--
App
rove
d EE
Pl
an
Empl
oym
ent
Equi
tyEE
Rep
ort
subm
itted
to
Dep
artm
ent
of L
abou
r
2009
EE
Repo
rtJu
ne 2
011
EE R
epor
t sub
mitt
ed e
lec-
troni
cally
to D
epar
tmen
t of
Lab
our o
n 12
Jan
2011
.n/
an/
a
--
EE R
epor
t
Loca
l Lab
our
Foru
mN
o. o
f LLF
m
eetin
gs h
eld
5 m
eetin
gs
durin
g 20
09/2
010
124
mee
tings
n/a
n/a
Post
pone
men
ts &
U
nava
ilabi
lity
of
Empl
oyer
’s
repr
e-se
ntat
ive
Adh
eren
ce
to s
ched
uled
m
eetin
gs b
y al
l
LLF
Mee
ting
Pack
(min
utes
&
atte
ndan
ce
regi
ster
)
4.1
MU
NIC
IPA
L TR
AN
sFO
RM
ATI
ON
AN
D O
Rg
AN
IzA
TIO
NA
L D
EVEL
OPM
ENT
(CO
RPO
RA
TE s
ERV
ICEs
)
ngaka modiri molema dm
63
OU
TCO
ME
9O
utpu
t 1Im
plem
ent a
diff
eren
tiate
d ap
proa
ch to
mun
icip
al fi
nanc
ing,
pla
nnin
g an
d su
ppor
t
Out
put 6
Adm
inis
trativ
e an
d fin
anci
al c
apab
ility
KPA
OBJ
ECTI
VE
PRO
JEC
T N
AM
EKP
IBA
SELI
NE
AN
NU
AL
TARG
ETA
CTU
AL
PERF
ORM
AN
CE
BUD
GET
EXPE
ND
I-TU
REC
HA
LLEN
GES
/C
OM
MEN
TC
ORR
ECTI
VE
MEA
SURE
SEV
IDEN
CE
Esse
ntia
l Ser
vice
Le
gal A
gree
men
tSi
gned
&
appr
oved
ag
reem
ent
Agr
eem
ent
not s
igne
dSe
pt 2
010
No
perfo
rman
ce.
n/a
n/a
Empl
oyer
’s
Prop
os-
al s
ubm
itted
to L
LF
& re
ject
ed b
y th
e un
ion
Nat
iona
l agr
ee-
men
t to
be
impl
emen
ted
Sign
ed S
LA
Prov
ide
Labo
ur
Rela
tions
Empl
oyee
A
ssis
tanc
e Pr
o-gr
amm
e
EAP
deve
l-op
ed a
nd
impl
emen
ted
EAP
impl
e-m
ente
dJu
ne 2
011
Serv
ice
Prov
ider
for
EAP
appo
inte
d, S
ervi
ce
Leve
l Agr
eem
ent s
igne
d,
Pres
enta
tion
to s
enio
r &
juni
or m
anag
emen
t don
e on
11
Apr
il 20
11 &
01
June
201
1 &
EA
P Pr
ogra
m
laun
ched
on
07 Ju
ne
2011
.
R321
040
R108
171
--
EAP
Repo
rts
Occ
upat
iona
l H
ealth
and
Sa
fety
Dev
elop
ed
and
impl
e-m
ente
d O
HS
prog
ram
mes
No
pro-
gram
mes
in
plac
e
June
201
1O
HS
Com
mitt
ee re
-con
-st
itute
d, O
HS
Com
mitt
ee
train
ed &
Wor
kpla
ce
Risk
Ass
essm
ent r
epor
t ap
prov
ed b
y C
ounc
il &
im
plem
ente
d
R213
798
R40
945
--
OH
S Re
ports
Prov
ide
Le-
gal S
uppo
rt Se
rvic
es
By-L
aws
&
Polic
ies
Num
ber o
f By
-Law
s pu
blic
ized
2 D
raft
By-L
aws
in
plac
e
2Ru
les
of O
rder
By-
law
ta
bled
in C
ounc
il on
26
Aug
ust 2
010.
9 D
raft
By-
Law
s (M
unic
ipal
Hea
lth
Rela
ted,
Fire
& W
ater
) ta
bled
in C
ounc
il on
31
Janu
ary
2011
. Pub
lic
Parti
cipa
tion
on d
raft
By-
law
s he
ld a
t Mah
iken
g &
Ra
mot
sher
e M
oilo
a Lo
cal
Mun
icip
aliti
es
n/a
n/a
By-L
aws
not p
ubli-
cize
d A
dditi
onal
qu
alifi
ed s
taff
requ
ired
By-L
aws
Publ
iciz
ed
Num
ber
of P
olic
ies
revi
ewed
26 P
olic
ies
appr
oved
59
Polic
ies
revi
ewed
and
in
puts
con
solid
ated
viz
Le
ave,
Sm
okin
g, O
ver-
time,
Sex
ual H
aras
smen
t, H
IV &
AID
S, R
ecru
itmen
t &
Sel
ectio
n, T
rain
ing
&
Dev
elop
men
t, M
ayor
al
Burs
ary
& T
rans
port
Ope
ratio
ns
n/a
n/a
--
Cop
ies
of
revi
ewed
pol
i-ci
es &
cou
ncil
reso
lutio
ns
4.1
MU
NIC
IPA
L TR
AN
sFO
RM
ATI
ON
AN
D O
Rg
AN
IzA
TIO
NA
L D
EVEL
OPM
ENT
(CO
RPO
RA
TE s
ERV
ICEs
)
ngaka modiri molema dm
64
OU
TCO
ME
9O
utpu
t 1Im
plem
ent a
diff
eren
tiate
d ap
proa
ch to
mun
icip
al fi
nanc
ing,
pla
nnin
g an
d su
ppor
t
Out
put 6
Adm
inis
trativ
e an
d fin
anci
al c
apab
ility
KPA
OBJ
ECTI
VE
PRO
JEC
T N
AM
EKP
IBA
SELI
NE
AN
NU
AL
TARG
ETA
CTU
AL
PERF
ORM
AN
CE
BUD
GET
EXPE
ND
I-TU
REC
HA
LLEN
GES
/C
OM
MEN
TC
ORR
ECTI
VE
MEA
SURE
SEV
IDEN
CE
Num
ber o
f ne
w p
olic
ies
cust
omiz
ed
04
8 dr
aft (
new
) Pol
icie
s cu
stom
ized
viz
: Em
ploy
ee
Burs
ary,
Con
fiden
tialit
y,
Indu
ctio
n, R
eloc
atio
n,
OH
S, P
erso
nal P
rote
ctiv
e Eq
uipm
ent,
Stud
ent A
ssis
-ta
nt &
Leg
al A
id.
n/a
n/a
--
App
rove
d po
licie
s
Num
ber o
f w
orks
hops
co
nduc
ted
on
polic
ies
and
by-la
ws
Non
e9
Wor
k-sh
ops
3 W
ork-
shop
s co
nduc
ted
on 2
9-30
July
201
1 &
27-
27 O
ctob
er 2
011.
Pub
lic
Parti
cipa
tion
mee
ting
on d
raft
By-L
aws
held
at
Ram
otsh
ere
& M
ahik
eng
--
Non
atte
ndan
ce o
f sc
hedu
led
wor
k-sh
ops
by m
anag
e-m
ent
Com
mitm
ent
from
man
age-
men
t
Atte
ndan
ce
Regi
ster
s
Del
egat
ion
Syst
emRe
view
ed
Del
egat
ion
Syst
em
Del
egat
ion
Syst
em in
pl
ace
June
201
1N
o pe
rform
ance
--
Lack
of C
apac
ity in
th
e U
nit (
hum
an)
Del
egat
ions
to
be re
loca
ted
to
the
MM
’s
Of-
fice
in th
e ne
w
finan
cial
yea
r (2
011/
2012
)
Revi
ewed
D
eleg
atio
n Sy
stem
Prov
ide
IT
Supp
ort
Func
tion
Elec
troni
c D
ocu-
men
t Man
age-
men
t Sys
tem
Func
tiona
l El
ectro
nic
Doc
umen
t M
anag
emen
t Sy
stem
No
Elec
troni
c Sy
stem
in
Plac
e
June
201
1N
o Pe
rform
ance
R 50
0 00
0-
Insu
ffici
ent b
udge
tFu
ndin
g au
g-m
ente
d fo
r the
ne
w fi
nanc
ial
year
Func
tiona
l El
ectro
nic
Doc
umen
t M
anag
emen
t Sy
stem
MSP
Impl
emen
ted
MSP
PSP
ap-
poin
ted
June
201
1Pr
ojec
t Cha
rter i
n pl
ace,
Pr
ojec
t Tea
m fo
rmed
on
11 A
ugus
t 201
0 &
Dra
ft M
SP in
pla
ce &
read
y to
be
sub
mitt
ed fo
r app
rova
l.
- -
Com
mitt
ees
not s
it-tin
g si
nce
Apr
il 20
11
due
to p
repa
ratio
n fo
r ele
ctio
ns
Dra
ft to
be
pres
ente
d to
va
rious
com
-m
ittee
s an
d be
ad
opte
d in
the
new
yea
r.
MSP
Elec
troni
c H
elp
Des
kFu
nctio
nal
Elec
troni
c H
elp
Des
k
No
help
de
skJu
ne 2
011
Term
s of
refe
renc
e de
-ve
lope
d &
adv
ert p
lace
d Bi
d w
as e
valu
ated
and
w
as n
ot fi
naliz
ed b
y ot
her
com
mitt
ee a
s at
30
June
20
11.
R500
000
-
Bid
not f
inal
ized
by
Bid
Com
mitt
ees
as
at 3
0 Ju
ne 2
011.
-Fu
nctio
nal
Elec
troni
c H
elp
Des
k
Prov
ide
Adm
inis
tra-
tive
Supp
ort
Func
tion
Acq
uisi
tion
of m
unic
ipal
ve
hicl
es
Num
ber
of v
ehic
les
proc
ured
/ le
ased
15Ju
ne 2
011
Term
s of
refe
renc
e to
pro
-cu
re &
leas
e de
velo
ped,
A
dver
t pla
ced
& B
id n
ot
final
ized
by
30 Ju
ne 2
011.
R6 0
00 0
00-
Bid
not f
inal
ized
by
Bid
Com
mitt
ees
as
at 3
0 Ju
ne 2
011
Leas
ing
to b
e fin
aliz
ed in
the
new
fina
ncia
l ye
ar
Del
iver
y no
tes
of v
ehic
les
proc
ured
/ le
ase
cont
ract
4.1
MU
NIC
IPA
L TR
AN
sFO
RM
ATI
ON
AN
D O
Rg
AN
IzA
TIO
NA
L D
EVEL
OPM
ENT
(CO
RPO
RA
TE s
ERV
ICEs
)
ngaka modiri molema dm
65
KPA
2 :
MU
NIC
IPA
L b
AsI
C s
ERV
ICE
DEL
IVER
y A
ND
IN
FRA
sTR
AC
TUR
E D
EVEL
OPM
ENT
4.2
CO
MM
UN
ITy
sER
VIC
Es R
EPO
RT
KPA
PRO
JEC
T O
B-
JEC
TIV
EPR
OJE
CT
NA
ME
KPI
BA
SELI
NE
AN
NU
AL
TAR
GET
AC
TUA
L PE
RFO
R-
MA
NC
EB
UD
GET
EXPE
ND
I-TU
RE
CH
ALL
ENG
ES/
CO
MM
ENTS
CO
RR
ECTI
VE
MEA
SUR
EEV
IDEN
CE
Fire
Fig
htin
g Se
rvic
esPr
ocur
e Pr
otec
-tiv
e C
loth
ing
for
Fire
Fig
hter
s
Fire
Fig
hter
s Pr
otec
tive
Clo
thin
g
Prot
ecte
d Fi
re
Figh
ters
Wor
n ou
t Pro
-te
ctiv
e cl
othi
ngJu
ne 2
011
Spec
ifica
tions
pr
epar
ed, a
dver
-tis
ed a
nd te
nder
ev
alua
ted
R1
200
000
Nil
Tend
er d
elay
ed
at S
CM
Fast
trac
k ap
poin
tmen
t of
PSP
Spec
ifica
tions
an
d Ev
alua
tion
repo
rt
Proc
ure
Uni
-fo
rm fo
r Fire
Fi
ghte
rs
Fire
Fig
hter
s U
nifo
rmU
nifo
rmed
Fire
Fi
ghte
rsW
orn
out U
ni-
form
June
201
1Sp
ecifi
catio
ns
prep
ared
, adv
er-
tised
and
tend
er
eval
uate
d
R50
0 00
0N
ilTe
nder
del
ayed
at
SC
MFa
st tr
ack
appo
intm
ent o
f PS
P
Spec
ifica
tions
an
d Ev
alua
tion
repo
rt
Proc
ure
Bas
ic
Equi
pmen
ts fo
r FP
A S
truct
ures
FPA
Equ
ipm
ent
Equi
pped
FPA
sN
o ba
sic
equi
p-m
ent
June
201
1Sp
ecifi
catio
ns
com
pile
d an
d Eq
uipm
ent p
ro-
cure
d
R10
0 00
0R
99 0
00n/
an/
aSp
ecifi
catio
ns
and
orde
r
Proc
ure
Fire
En-
gine
s an
d U
tility
V
ehic
les
Fire
Eng
ines
&
Equi
pmen
tEq
uipp
ed s
tatio
nsIn
adeq
uate
Fire
En
gine
s an
d Eq
uipm
ent
June
201
1Sp
ecifi
catio
ns
com
pile
d Te
nder
ad
verti
sed
R6
200
000
Nil
PSP
not a
ppoi
nt-
edSu
pply
cha
in
proc
ess
be
re-e
ngin
eere
d
Spec
ifica
tions
an
d ad
vert
Esta
blis
h FP
A
stru
ctur
e at
Ts
wai
ng L
ocal
M
unic
ipal
ity
Tsw
aing
FPA
Func
tiona
l FPA
at
Tsw
aing
Loc
al
Mun
icip
ality
No
FPA
at
Tsw
aing
Loc
al
Mun
icip
ality
June
201
1St
akeh
olde
rs
mee
ting
held
FP
A s
truct
ure
esta
blis
hed
Inte
rim
Exec
utiv
e C
omm
it-te
e es
tabl
ishe
d
nil
Nil
Still
aw
aitin
g ap
prov
al b
y M
inis
ter o
f DA
FF
nil
Min
utes
Abs
orb
Dit-
sobo
tla a
nd
Tsw
aing
Fire
Se
rvic
es
Dits
obot
la &
Ts
wai
ng F
ire
Serv
ices
Coo
rdin
ated
Fire
Fi
ghtin
g fu
nctio
n in
line
with
Leg
is-
latio
n
Unc
oord
inat
ed
Fire
Fig
htin
g fu
nctio
n
June
201
1M
OA
& C
onse
nt
Form
s in
pla
ceni
lR
6.4m
MO
A &
Con
sent
Fo
rms
not y
et
sign
ed
Fast
trac
k si
gn-
ing
of M
OA
&
Con
sent
For
ms
Dra
ft M
OA
and
C
onse
nt F
orm
ngaka modiri molema dm
66
4.3
TEC
hN
ICA
L sE
RV
ICEs
REP
OR
T
TH
E TEC
HN
ICA
L SER
VIC
ES D
EPA
RTM
ENT C
OM
PRIS
E O
F TW
O U
NIT
S,
NA
MEL
Y:
•W
ater
Ser
vice
s•
Tran
spor
tation
Eng
inee
ring.
• KPA
OBJ
ECTI
VES
PRO
JECT
NA
ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
DG
ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
CE
MU
NIC
WA
RD
ACTU
AL
Basi
c Ser
vice
D
eliv
ery
and
Infras
truc
ture
D
evel
opm
ent
To p
rovi
de
sust
aina
ble
qual
ity w
ater
se
rvic
es in
the
id
entif
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area
.
Iteke
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iesv
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ulk
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er S
uppl
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icul
atio
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eken
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plet
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utiv
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an-
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etio
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ertif
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ater
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ply
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rage
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ater
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ply
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ctio
n C
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etio
n
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stru
c-tio
n C
ompl
etio
nC
onst
ruct
ion
on
prog
ress
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0Ex
ecut
ive
Man
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er: PM
UPa
ymen
t C
ertif
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inut
es o
f Site
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W
ater
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ply
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atio
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Wat
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uppl
y &
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icul
atio
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Bo
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Prel
imin
ary
Des
ign
Rep
ort
40%
Con
stru
c-tio
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etio
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led
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ign.
R3
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utiv
e M
an-
ager
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cal
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ort
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waa
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k W
ater
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ply
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Ret
icul
atio
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ign
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stru
c-tio
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udic
atio
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utiv
e M
an-
ager
: PM
UD
raft
Ten
der
Doc
umen
t
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bolo
gang
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k W
ater
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rade
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rage
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on-
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ctio
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plet
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tific
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ater
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ply
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Doc
umen
t fo
r C
onst
ruct
ion
Geo
hydr
olog
ical
In
vest
igat
ions
com
-pl
eted
.
R50
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Bodi
be W
ard
17
Wat
er S
uppl
yD
itso-
botla
17Bu
lk W
ater
Sup
ply
at B
odib
eTe
nder
Eva
lu-
atio
n40
% C
onst
ruc-
tion
Com
plet
ion
Tech
nica
l Rep
ort
com
plet
edR4
000
000
Exec
utiv
e M
an-
ager
: PM
UTe
chni
cal
Rep
ort
Lich
tenb
urg
Bulk
W
ater
Sup
ply
Dits
o-bo
tla5
Bulk
Wat
er S
uppl
y at
Lic
hten
burg
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
ion
Form
s pa
rt o
f Bo
ikhu
tso
R50
0 00
0Ex
ecut
ive
Man
-ag
er: PM
USee
Boi
khut
so
Bodi
be- Rak
golo
&
Gam
otub
a W
ard
19 W
ater
Ret
icu-
latio
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Dits
o-bo
tla19
Wat
er R
etic
ulat
ion
at B
odib
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akgo
lo
& G
amot
uba
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
ion
Tend
er a
dver
tised
an
d cl
osed
on
the
18 M
arch
201
1for
PS
P
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
adv
ert
Gro
otfo
ntei
n W
ater
Ret
icul
atio
nD
itso-
botla
17 &
18
Wat
er R
etic
ulat
ion
at G
root
font
ein
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
40%
Con
stru
c-tio
n C
ompl
etio
nTe
nder
adv
ertis
ed
and
clos
ed o
n th
e 18
Mar
ch 2
011
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
adv
ert
ngaka modiri molema dm
67
KPA
OBJ
ECTI
VES
PRO
JECT
NA
ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
DG
ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
CE
MU
NIC
WA
RD
ACTU
AL
GaM
otla
tla U
p-gr
adin
g of
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er
Ret
icul
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ater
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one
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er D
ocum
ent
for C
onst
ruct
ion
Tend
er a
dver
tised
an
d cl
osed
on
the
18 M
arch
201
1
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
adv
ert
Tlha
bolo
go W
ater
Sup
ply
Maf
iken
g18
Wat
er S
uppl
y at
M
apet
la, Tl
habo
lo-
go &
Seh
uba
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
100%
Con
stru
c-tio
n C
ompl
etio
nC
onst
ruct
ion
phas
e.R 7
50
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UPa
ymen
t C
ertif
icat
e or
M
inut
es o
f Site
M
eetin
g
Dib
ono
&
Man
awan
a W
ater
Sup
ply
Maf
iken
gW
ater
Sup
ply
at D
ibon
o &
M
anaw
ana
Non
eAdv
ertis
emen
tTe
nder
adv
ertis
ed
and
clos
ed o
n th
e 18
Mar
ch 2
011
R 3
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
adv
ert
Dith
akon
g W
est &
Ea
st a
nd D
itshi
lo
Wat
er S
uppl
y
Maf
iken
g22
Wat
er S
uppl
y at
D
ithak
ong
Wes
t &
Ea
st a
nd D
itshi
lo
50%
Con
-st
ruct
ion
Com
plet
ion
20%
Con
stru
c-tio
n C
ompl
etio
nC
ompl
eted
. R 3
00
0 00
0 E
xecu
tive
Man
ager
: PM
UD
raft
Ten
der
Doc
umen
t
Mod
imol
a, M
agel
e-lo
, M
adib
e M
akga
-ba
ne, M
akhu
bung
W
ater
Sup
ply
Maf
iken
g1
Wat
er S
uppl
y at
M
odim
ola,
Mag
ele-
lo, M
adib
e M
akga
-ba
ne, M
akhu
bung
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
5% C
onst
ruct
ion
Com
plet
ion
Plan
ning
sta
te.
Adv
ertis
ed for
C
onsu
ltant
to
be
appo
inte
d.
R 1
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Mas
utlh
e 1
phas
e 2
Wat
er S
uppl
yM
afik
eng
2W
ater
Sup
ply
at
Mas
utlh
e 1
phas
e 2
Dra
ft D
esig
n10
0% C
onst
ruc-
tion
Com
plet
ion
70%
Con
stru
ctio
n st
age.
Pre
limin
ary
desi
gn a
nd A
dver
t ar
e 10
0% c
om-
plet
ed. C
ontrac
tor
site
est
ablis
hmen
t
was
on
5th
of M
ay
2011
.
R 5
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UA
ppoi
ntm
ent
Lett
er
Ikop
elen
g, M
iga,
D
imor
ogoa
ne,
Mog
okgo
ane
Wa-
ter Sup
ply
Maf
iken
g3
Wat
er S
uppl
y at
Ik
opel
eng,
Mig
a,
Dim
orog
oane
, M
agok
goan
e
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
15%
Con
stru
c-tio
n C
ompl
etio
nTe
nder
adv
ertis
ed
and
clos
ed o
n th
e 18
Mar
ch 2
011
R 7
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Tset
se, M
asta
tsen
g &
Slu
rry
Wat
er
Sup
ply
Maf
iken
gIn
form
a-tio
n n
ot
avai
labl
e
Wat
er S
uppl
y at
Ts
etse
, M
asta
tsen
g &
Slu
rry
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
15%
Con
stru
c-tio
n C
ompl
etio
nTe
nder
adv
ertis
ed
and
clos
ed o
n th
e 18
Mar
ch
Info
rmat
ion
not av
aila
ble
Exec
utiv
e M
an-
ager
: PM
UTe
nder
Adv
ert
Loka
leng
, M
og-
osan
e, T
lape
ng,
Lekg
alon
g &
M
osha
wan
a W
ater
Sup
ply
Maf
iken
g6
Wat
er S
uppl
y at
Lo
kale
ng, M
og-
osan
e, T
lape
ng,
Lekg
alon
g &
Mos
-ha
wan
a
Dra
ft D
esig
n75
% C
onst
ruc-
tion
Com
plet
ion
Geo
hydr
olog
ical
in
vest
igat
ions
.
Prel
imin
ary
desi
gn
com
plet
ed.
R 7
41
7 00
0Ex
ecut
ive
Man
-ag
er: PM
UD
esig
n
ngaka modiri molema dm
68
KPA
OBJ
ECTI
VES
PRO
JECT
NA
ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
DG
ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
CE
MU
NIC
WA
RD
ACTU
AL
Top
Villag
e W
ater
Sup
ply
Maf
iken
g7
Wat
er s
uppl
y at
To
p Villag
eD
raft
Des
ign
75%
Con
stru
c-tio
n C
ompl
etio
nPr
elim
inar
y de
sign
. D
esig
n an
d Te
nder
Adv
ert ar
e 10
0%
com
plet
ed. T
ende
r st
age
at the
Adj
udi-
catio
n fo
r C
ontrac
-to
r ap
poin
tmen
t,
valid
ity p
erio
d ha
s la
ps a
nd w
e ne
ed
to re-
adve
rtis
e fo
r C
ontrac
tor ap
poin
t-m
ent.
R 4
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
adv
ert
War
d 11
(Sew
ed-
ing
& P
art Ph
ola)
W
ater
Sup
ply
Maf
iken
g11
Wat
er s
uppl
y at
Sew
edin
g &
Par
t Ph
ola)
Non
eAdv
ertis
emen
tTe
nder
adv
ertis
ed
and
clos
ed o
n th
e 18
Mar
ch 2
011
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Part
of Sew
edin
g,
Mag
ogoe
Tar
&
Phat
sim
a W
ater
Sup
ply
Maf
iken
g14
Wat
er s
uppl
y at
Pa
rt o
f Sew
edin
g,
Mag
ogoe
Tar
&
Phat
sim
a
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
5% C
onst
ruct
ion
Com
plet
ion
Tend
er a
dver
tised
an
d cl
osed
on
the
18 M
arch
201
1
R 1
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Tlou
ng, Pa
rt
Mag
ogoe
Tar
&
Mag
ogoe
-Mak
getla
W
ater
Sup
ply
Maf
iken
g17
Wat
er s
uppl
y at
Tlo
ung,
Par
t M
agog
oe T
ar &
M
agog
oe-M
akge
tla
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
ion
Tend
er a
dver
tised
an
d cl
osed
on
the
18 M
arch
201
1
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Mag
ogoe
Koi
Koi
and
Mag
ogoe
Cen
-tral
Wat
er S
uppl
y
Maf
iken
g19
Wat
er s
uppl
y at
M
agog
oe K
oiKo
i an
d M
agog
oe
Cen
tral
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
ion
Tend
er a
dver
tised
an
d cl
osed
on
the
18 M
arch
201
1
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Maj
eman
tsho
W
ater
Sup
ply
Maf
iken
g21
Wat
er s
uppl
y at
M
ajem
ants
hoN
one
Tend
er D
ocum
ent
for C
onst
ruct
ion
Tend
er a
dver
tised
an
d cl
osed
on
the
18 M
arch
201
1
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
Adv
ert
Wel
tevr
ede,
Moo
-ip
an, Lo
mba
ards
-la
agte
& B
rook
sby
Wat
er S
uppl
y
Maf
iken
g24
Wat
er s
uppl
y at
W
elte
vred
e, M
oo-
ipan
, Lo
mba
ards
-la
agte
& B
rook
sby
Wat
er
30%
Con
-st
ruct
ion
Com
plet
ion
30%
Con
stru
c-tio
n C
ompl
etio
nD
etai
led
desi
gn
stag
e.R 3
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UD
raft
Ten
der
Doc
umen
t
ngaka modiri molema dm
69
KPA
OBJ
ECTI
VES
PRO
JECT
NA
ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
DG
ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
CE
MU
NIC
WA
RD
ACTU
AL
Drie
hoek
, N
ooit-
geda
cht, B
apon
g,
Naa
uwpo
ort, K
aal-
pan
Wat
er S
uppl
y
Maf
iken
g25
Wat
er s
uppl
y at
D
rieho
ek, N
ooit-
geda
cht, B
apon
g,
Naa
uwpo
ort,
Ka
alpa
n
Prel
imin
ary
Des
ign
Rep
ort
10%
Con
stru
c-tio
n C
ompl
etio
nG
eo-h
ydro
logi
cal
inve
stig
atio
n an
d th
e si
ttin
g ar
e 10
0% c
ompl
ete,
th
e dr
illin
g is
30%
co
mpl
ete,
pre
limi-
nary
des
ign
repo
rt
to b
e co
mpl
eted
.
R 1
00
0 00
0Ex
ecut
ive
Man
-ag
er: PM
UPr
ogre
ss R
epor
t
Mad
ibe-
a-Ta
u,
Letlh
ogor
ing,
M
orw
atsh
etlh
a,
Seb
owan
na,
Sei
pone
, M
nats
a W
ater
Sup
ply
Maf
iken
g36
Wat
er s
uppl
y at
M
adib
e-a-
Tau,
Le
tlhog
orin
g,
Mor
wat
shet
lha,
Seb
owan
na,
Sei
pone
, M
nats
a
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
ion
Tend
er a
dver
tised
an
d cl
osed
on
the
18 M
arch
201
1
R 5
00 0
00Ex
ecut
ive
Man
-ag
er: PM
UTe
nder
adv
ert
Dith
akon
g Ts
a G
a Seh
uba,
Sko
onge
-si
ght &
Dih
atsh
wa-
na W
ater
Sup
ply
Maf
iken
g27
Wat
er s
uppl
y at
D
ithak
ong
Tsa
Ga
Seh
uba,
Sko
onge
-si
ght &
Dih
at-
shw
ana
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
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Tend
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dver
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adv
ert
Mot
lhab
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ater
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ply
Ram
ot-
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oilo
a
5 &
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ater
sup
ply
at
Mot
lhab
aN
one
Tend
er D
ocum
ent
for C
onst
ruct
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Tend
er a
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ert
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i Wat
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ot-
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oilo
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ater
sup
ply
at
Mot
swed
iN
one
Tend
er D
ocum
ent
for C
onst
ruct
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er a
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ater
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ot-
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oilo
a
15 to
17W
ater
sup
ply
at
Doo
rngl
agte
and
Pa
chdr
aai
Geo
hydr
olog
-ic
al In
vest
i-ga
tion
100%
Con
stru
c-tio
n C
ompl
etio
n85
% C
ontrac
tion
Sta
ge. Te
chni
cal
repo
rt a
ppro
ved,
D
esig
n co
mpl
eted
, Te
nder
doc
umen
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ontrac
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te e
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lish-
men
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as o
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ater
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ply
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oko
Non
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umen
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Proj
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par
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ECTI
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ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
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ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
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MU
NIC
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RD
ACTU
AL
Rat
sara
Wat
er
Sup
ply
Ram
ot-
sher
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a
9W
ater
sup
ply
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Rat
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Non
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umen
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inok
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ater
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ply
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upin
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dTe
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Ev
alua
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&
Adj
udic
atio
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5% C
onst
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Com
plet
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Tend
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ater
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ot-
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oilo
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2Bu
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ater
sup
ply
at M
osha
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drol
og-
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Inve
sti-
gatio
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100%
Con
stru
c-tio
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ompl
etio
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onsu
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umen
t
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ulk
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ot-
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a
Info
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tion
not
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labl
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Bulk
wat
er s
uppl
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akal
alo
50%
of
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uctio
n of
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ater
Los
s
App
oint
men
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th
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ontrac
tor
Inst
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ater
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air of
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akag
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uctio
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er
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ater
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oilo
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4 &
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lk W
ater
Sup
ply
at M
osw
euTe
nder
Ev
alua
tion
&
Adj
udic
atio
n
5% C
onst
ruct
ion
Com
plet
ion
Tech
nica
l rep
ort
appr
oved
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e-lim
inar
y de
sign
co
mpl
eted
, D
raft
Te
nder
doc
umen
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nder
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udic
a-tio
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appo
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utsh
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ater
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ot-
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8W
ater
sup
ply
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Mm
utsh
weu
Bul
kPr
elim
inar
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esig
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ort
70%
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stru
c-tio
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etio
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imin
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ning
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ge.
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umen
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ot M
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lk
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ot-
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oilo
a
15, 16
&
17
Bulk
wat
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uppl
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otm
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one
Tend
er D
ocum
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onst
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ertis
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C
onsu
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be
appo
inte
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ECTI
VES
PRO
JECT
NA
ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
DG
ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
CE
MU
NIC
WA
RD
ACTU
AL
Din
okan
a Bu
lk
Wat
er S
uppl
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-m
enta
tion
Phas
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Ram
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sher
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oilo
a
6, 9
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Bulk
wat
er s
uppl
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gmen
tatio
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inok
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plet
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hase
110
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onst
ruc-
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tu
rn k
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ct.
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sulta
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trac
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me
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Th
ere
are
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e ou
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andi
ng d
ocu-
men
ts fro
m b
oth
Con
trac
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d C
onsu
ltant
. Th
e pr
ojec
t is
+ 9
5%
com
plet
e. Th
e VO
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mpl
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ater
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eetin
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gori
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er
Sup
ply
Rat
lou
1W
ater
Sup
ply
at
Mak
gori
Geo
hydr
olog
-ic
al R
epor
t10
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ite M
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epor
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Mak
gobi
stad
Wa-
ter Sup
ply
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lou
2W
ater
Sup
ply
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stad
Tend
er A
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rtis
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onst
ruc-
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Com
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Con
stru
ctio
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ase.
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ater
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ater
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ply
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Mat
lodi
ngTe
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Ad-
vert
isem
ent
100%
Con
stru
c-tio
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ompl
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adv
ertis
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and
clos
ed o
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Mar
ch 2
011
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ert
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er
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5W
ater
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ply
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Loga
geng
Non
eTe
nder
Doc
umen
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ruct
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Tend
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ert
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er S
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pgra
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ded
wat
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supp
ly a
t Ts
hidi
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olo
Non
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nder
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umen
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onst
ruct
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1
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ert
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haw
ane
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er
Sup
ply
Upg
radi
ngRat
lou
4U
pgra
ded
wat
er
supp
ly a
t M
osha
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ane
Geo
hydr
olog
-ic
al R
epor
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0% C
onst
ruc-
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Com
plet
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Con
trac
tor ap
poin
t-ed
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72
KPA
OBJ
ECTI
VES
PRO
JECT
NA
ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
DG
ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
CE
MU
NIC
WA
RD
ACTU
AL
Mad
ibog
o Bu
lk
Wat
er S
uppl
y &
Ret
icul
atio
n (M
otsi
tlane
, Ram
a-be
sa, M
oetg
aan,
Rab
atho
, Lo
n-ga
neng
, M
orol
ong,
D
ikga
tlong
, Sel
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& P
haha
men
g)
Rat
lou
9 &
12
Mad
ibog
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lk
Wat
er S
uppl
y &
Ret
icul
atio
n (M
otsi
tlane
, Ram
a-be
sa, M
oetg
aan,
Rab
atho
, Lo
n-ga
neng
, M
orol
ong,
D
ikga
tlong
, Sel
oja
& P
haha
men
g
Prel
imin
ary
Des
ign
Rep
ort
50%
Con
stru
c-tio
n C
ompl
etio
nC
ompl
eted
Geo
hy-
drol
ogic
al In
vest
i-ga
tion.
Pr
elim
inar
y D
esig
n.
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2 01
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utiv
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ager
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ogic
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stig
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War
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Bulk
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er
& R
etic
ulat
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Tsw
aing
3Bu
lk W
ater
&
Ret
icul
atio
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ard
3
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
5% C
onst
ruct
ion
Com
plet
ion
Tend
er a
dver
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an
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18 M
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1
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ert
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er
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ply
Phas
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Tsw
aing
1W
ater
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ply
at
Del
pan
Tend
er
Eval
uatio
n &
Adj
udic
atio
n
20%
Con
stru
c-tio
n C
ompl
etio
nPr
ojec
t sc
ope
mee
ting
with
the
C
onsu
ltant
on
Sep
tem
ber 09
.
Con
sulta
nt to
colle
ct in
form
atio
n an
d ar
rang
e m
eet-
ing
with
LM
and
pr
epar
e Te
chni
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ort fo
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WA
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ress
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ect.
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er R
etic
ulat
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Tsw
aing
9W
ater
Ret
icul
a-tio
n at
D
elar
eyvi
lle E
xt 8
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
ion
Tech
nica
l rep
ort
com
plet
e. Pr
e-lim
inar
y de
sing
, de
sign
rep
ort, a
nd
Tend
er D
ocum
ent
100%
com
plet
ed.
Dra
ft T
ende
r to
be
subm
itted
to
Spe
ci-
ficat
ion
Com
mitt
ee.
Thes
e pr
ojec
ts a
re
Wat
er a
nd S
ewer
Ret
icul
atio
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be
impl
emen
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on the
sa
me
area
at th
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me
time.
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esig
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ngaka modiri molema dm
73
KPA
OBJ
ECTI
VES
PRO
JECT
NA
ME
PRO
JECT
LOCA-
TIO
NKPI
BASEL
INE
AN
NUA
L TA
R-
GET
AN
NUA
L PE
RFO
R-
MA
NC
EBU
DG
ETPE
RSO
N R
E-SPO
NSIB
LEEV
IDEN
CE
MU
NIC
WA
RD
ACTU
AL
Ott
osda
l Bul
k W
a-te
r &
Ret
icul
atio
nTs
wai
ng13
Bulk
Wat
er &
Ret
icul
atio
n at
O
ttos
dal
80%
Geo
-hy
drol
ogic
al
Inve
stig
atio
n
80%
Con
stru
c-tio
n C
ompl
etio
nTe
chni
cal R
epor
t w
ith D
WA
F, m
ore
expl
orat
ion
to b
e do
ne b
y G
eo-h
y-dr
olog
ist. N
egot
i-at
ion
with
Far
mer
s fo
r th
e se
rvitu
de.
Ser
vitu
de reg
istra-
tion
proc
ess
is tak
-in
g lo
ng. N
MM
DM
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gal d
ept to
assi
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the
pro
cess
.
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raft
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der
Doc
umen
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isan
ang
Bulk
Wat
er
& R
etic
ulat
ion
Tsw
aing
8Bu
lk W
ater
&
Ret
icul
atio
n at
San
nies
hof &
Agi
sana
ng
80%
Geo
-hy
drol
ogic
al
Inve
stig
atio
n
25%
Con
stru
c-tio
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ompl
etio
nTe
chni
cal R
epor
t ap
prov
ed. P
re-
limin
ary
desi
gn
com
plet
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raft
Te
nder
doc
umen
t ap
prov
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ende
r on
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udic
a-tio
n.
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1 00
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umen
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Del
arey
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Bul
k W
ater
Sup
ply
Tsw
aing
9Bu
lk W
ater
Sup
ply
at D
elar
eyvi
lle10
% G
eo-
hydr
olog
ical
In
vest
igat
ion
5% C
onst
ruct
ion
Com
plet
ion
Com
plet
ed 1
00%
of
Geo
hydr
olog
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In
vest
igat
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00
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ecut
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-ag
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eohy
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ogic
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stig
atio
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To e
nsur
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ovis
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nita
-tio
n fa
cilit
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and
serv
ices
fo
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prov
ed
qual
ity o
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e th
roug
h pr
oper
he
alth
and
hy
gien
e
Boik
huts
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p-gr
adin
g of
Sew
er
Net
wor
k
Dits
o-bo
tla1
& 2
Upg
rade
d se
wer
ne
twor
k at
Bo
ikhu
tso
Non
eTe
nder
Doc
umen
t fo
r C
onst
ruct
ion
Con
sulta
nt to
be
appo
inte
d. Bu
dget
sh
ows
Boik
huts
o O
utfa
ll Sew
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ojec
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umen
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Iteke
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iesv
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ulk
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itatio
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ply
& R
etic
ulat
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Dits
o-bo
tla11
Bulk
San
itatio
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KPA
OBJ
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VES
PRO
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NA
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PRO
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LOCA-
TIO
NKPI
BASEL
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AN
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KPA
OBJ
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PRO
JECT
NA
ME
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LOCA-
TIO
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BASEL
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sive
and
in
terg
rate
d roa
d m
aste
r pl
an
Roa
d m
aste
r pl
anN
MM
DM
Roa
d M
aste
r Pl
an
100
by
June
201
110
0%
com
plet
e96
% c
ompl
eted
Dra
ft m
aste
r pl
an
Roa
d M
ain-
tena
nce
(Rou
tine)
NM
MD
MKm
of ro
ads
mai
ntai
ned
0 KM
346.
3 km
by
Jun
e 20
11
346.
3Km
345.
2 Km
R6
000
000
Ex M
anag
er
Tech
. Ser
vice
sM
anag
er
Roa
ds
Cer
tific
ate
from
Man
ager
Roa
ds
Roa
d M
ait-
enan
ce (Pe
ri-od
ical
)
NM
MD
MKm
reg
rave
lled
0 km
27.4
km
by
June
201
127
.4km
2734
km
Man
ager
Roa
dsC
ertif
icat
e/re
port
ngaka modiri molema dm
79
KPA
3 :
LO
CA
L EC
ON
OM
IC D
EVEL
OPM
ENT
4.5
LED
OU
TCO
ME
9O
utpu
t 1
Impl
emen
t a
diff
eren
tiate
d ap
proa
ch to
mun
icip
al fin
anci
ng, p
lann
ing
and
supp
ort
Out
put 3
Impl
emen
tatio
n of
the
Com
mun
ity W
ork
Prog
ram
me
KPA
PRO
JECT
OB-
JECTI
VE
PRO
JECT
NA
ME
KPI
BASEL
INE
AN
NUA
L TA
RG
ETACTU
AL
PER-
FORM
AN
CE
BUD
GET
EXPE
ND
ITU
RE
CH
ALL
ENG
ES/
CO
MM
ENTS
CO
RREC
TIV
E M
EASU
RES
EVID
ENC
E
Loca
l Eco
nom
ic
Dev
elop
men
tTo
asc
erta
in a
nd
act on
the
size
and
stru
ctur
e of
th
e Lo
cal E
con-
omy
thro
ugh
such
asp
ects
as
em
ploy
men
t,
educ
atio
n,
envi
ronm
ent,
m
inin
g, tou
rism
, m
anuf
actu
ring
and
SM
ME
Dev
elop
men
t
Envi
ronm
enta
l M
anag
emen
t Fr
amew
ork
Gaz
ette
d EM
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o do
cum
ent
100
% c
om-
plet
ion
Not
hing
was
do
neR1
000
000
0Th
e in
itial
env
i-ro
nmen
tal o
ffic
er
was
pro
mot
ed
and
left
the
va
cant
.
New
env
iron-
men
tal o
ffic
er
will b
e se
cond
ed
to the
dis
tric
t
on the
5th
Sep
-te
mbe
r 20
11
Non
e
Air
Qua
lity
Man
agem
ent
Plan
Ado
pted
AQ
MP
No
byla
ws
100%
Com
ple-
tion
Not
hing
was
do
ne
R80
0 00
0Th
e in
itial
env
i-ro
nmen
tal o
ffic
er
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pro
mot
ed
and
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va
cant
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env
iron-
men
tal o
ffic
er
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e se
cond
ed
to the
dis
tric
t
on the
5th
Sep
-te
mbe
r 20
11.
Non
e
Prom
otio
n of
To
uris
mM
aste
r To
uris
m
Plan
No
docu
men
t10
0% c
ompl
e-tio
n by
Jun
e 20
11
Tour
ism
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-te
r pl
an n
ot
yet de
velo
ped.
R1
200
000
Nil
Tend
er d
ocu-
men
ts is
with
th
e ad
judi
catio
n co
mm
ittee
To fas
t trac
k th
e pr
oces
s of
ap-
poin
ting
serv
ice
prov
ider
Non
e
SM
ME’
S D
e-ve
lopm
ent
1.O
pera
tiona
l an
d pr
oduc
tive
co-o
ps 2
.Num
-be
r of
SM
ME’
S
fund
ed
510
0% tar
get
of y
early
tar
get
achi
eved
but
pr
ojec
t ca
n be
on
goin
g
1.Reg
iste
red
and
trai
ned
5 w
omen
co
ops.
2.5
0% o
f th
e SM
ME’
s
fund
ed
Nil
Sus
pens
ion
of the
LED
m
anag
er d
elay
ed
the
proc
ess
of
fund
ing
the
re-
mai
ning
SM
ME’
s
LED
Act
ing
man
-ag
er a
ppoi
nted
an
d w
ill e
nsur
e th
at the
rem
ain-
ing
SM
ME’
s ar
e fu
nded
Ord
ers,
ch
eque
s is
sued
to
ser-
vice
pro
vide
r, bu
sine
ss
prof
iles
SM
ME
Trai
n-in
g &
Dev
elop
-m
ent
SM
ME
Trai
ning
&
Dev
elop
men
t pr
ogra
mm
es
0Ju
ne 2
011
107
000
No.
of SM
MEs
trai
ned
0Ju
ne 2
011
151
bene
fie-
ciar
ies
ngaka modiri molema dm
80
OU
TCO
ME
9O
utpu
t 1
Impl
emen
t a
diff
eren
tiate
d ap
proa
ch to
mun
icip
al fin
anci
ng, p
lann
ing
and
supp
ort
Out
put 3
Impl
emen
tatio
n of
the
Com
mun
ity W
ork
Prog
ram
me
KPA
PRO
JECT
OB-
JECTI
VE
PRO
JECT
NA
ME
KPI
BASEL
INE
AN
NUA
L TA
RG
ETACTU
AL
PER-
FORM
AN
CE
BUD
GET
EXPE
ND
ITU
RE
CH
ALL
ENG
ES/
CO
MM
ENTS
CO
RREC
TIV
E M
EASU
RES
EVID
ENC
E
Mun
icip
al
Mar
ketin
g Pr
ofile
Num
ber o
f
peop
le e
m-
ploy
ed t
hrou
gh
oppo
rtun
ities
cr
eate
d in
Agr
i-cu
lture
pro
ject
100%
of ta
r-ge
ts a
chie
ved
but pr
ojec
t ca
n be
ong
oing
–
June
201
1
108
(80%
of
peo
ple
empl
oyed
th
roug
h ag
ricul
tura
l pr
ojec
ts )
R40
000
0La
ck o
f su
ffic
ient
re
sour
ces
Mun
icip
ality
to
prov
ide
mor
e fu
nds
Rep
orts
Incr
ease
d in
nu
mbe
r of
m
inin
g SM
ME’
S
in R
LM
June
201
14
Mee
tings
w
ith m
inin
g ho
uses
on
the
SLP
’s in
line
w
ith S
MM
E de
velo
pmen
t
0La
ck o
f re
sour
c-es
Th
e m
unic
ipal
-ity
to
prov
ide
reso
urce
s su
ch
as c
ars
and
la
ptop
s
Sec
tor pl
an o
f de
partm
ent
Not
ice
&
Att
enda
nce
Reg
iste
r
Incr
ease
d nu
m-
ber of
for
eign
in
vest
ors
in
RLM
June
201
1Ta
rget
not
ac
hiev
ed
0N
o st
rate
gy in
pl
ace
Strat
egy
to b
e de
velo
ped
Non
e
Tour
ism
Eve
nts
No.
of To
uris
m
even
ts fac
ili-
tate
d
Dev
elop
ed T
our-
ism
Sec
tor
June
201
11
Tour
ism
ev
ents
fa
cilit
ated
(
Her
itage
Wal
k &
Tou
rism
In
daba
)
R38
0 00
0R26
787
Non
e N
one
Rep
orts
Strat
egic
En
viro
nmen
tal
Ass
essm
ent
Strat
egic
En
viro
nmen
tal
Ass
essm
ent
Rep
ort
SD
FJu
ne 2
011
Strat
egic
en
viro
nmen
tal
asse
ssm
ent
not do
ne
R50
0 00
00
The
initi
al e
nvi-
ronm
enta
l off
icer
w
as p
rom
oted
an
d le
ft the
va
cant
.
New
env
iron-
men
tal o
ffic
er
seco
nded
to
the
dist
rict o
n th
e 5t
h Sep
tem
ber
2011
Non
e
Loca
l Eco
nom
-ic
Dev
elop
-m
ent Sup
port
Fund
ed p
roje
ct
from
the
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LED
Pro
ject
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it Rep
ort
4 Rep
orts
11 p
roje
cts
fund
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R5
000
000
Inst
ability
of LE
D
Man
ager
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ppoi
ntm
ent of
H
OD
Rep
orts
, in
voic
es
Mon
itorin
g &
Eva
luat
ion
of S
uppo
rted
LE
D P
roje
cts
No
of fun
d-ed
pro
ject
s m
onito
red
and
eval
uate
d
24 p
roje
cts
mon
itore
d
Lack
of Tr
ans-
port, L
apto
p &
ce
ll ph
ones
to
mon
itor pr
ojec
ts
sust
aina
bilit
y of
pro
ject
s ar
e de
clin
ing
due
to tra
nspo
rt
prob
lem
LED
Uni
t of
ficia
l to
be
allo
cate
d pe
rman
ent po
ol
vehi
cles
or su
b-si
dize
d ca
rs
Rep
orts
ngaka modiri molema dm
81
OU
TCO
ME
9O
utpu
t 1
Impl
emen
t a
diff
eren
tiate
d ap
proa
ch to
mun
icip
al fin
anci
ng, p
lann
ing
and
supp
ort
Out
put 3
Impl
emen
tatio
n of
the
Com
mun
ity W
ork
Prog
ram
me
KPA
PRO
JECT
OB-
JECTI
VE
PRO
JECT
NA
ME
KPI
BASEL
INE
AN
NUA
L TA
RG
ETACTU
AL
PER-
FORM
AN
CE
BUD
GET
EXPE
ND
ITU
RE
CH
ALL
ENG
ES/
CO
MM
ENTS
CO
RREC
TIV
E M
EASU
RES
EVID
ENC
E
Mee
tmak
aar
Millin
g Pr
ojec
tAgr
o-Pr
oces
sing
Pl
ant
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ness
Pla
n10
0% c
om-
plet
ed a
nd
hand
ove
r to
be
nefic
iarie
s
Purc
hase
d m
illin
g m
achi
ne a
nd
drilled
bor
e-ho
le, in
stal
led
3 ph
ase
elec
tric
pow
er
and
trai
ned
7
mem
bers
of
the
pro
ject
R1
300
000
R65
0 00
0
Slo
w p
roce
ssin
g of
clo
se ten
der
requ
est
CFO
, MM
&
LED
Man
ager
in
terv
entio
n
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ices
Dis
tric
t G
row
th
Dev
elop
men
t Strat
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Rev
iew
ed
Dis
tric
t G
row
th
Dev
elop
men
t Strat
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Doc
u-m
ent
Cur
rent
D
GD
S10
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ompl
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n by
end
of
mar
ch 2
012
Strat
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not
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view
ed
R2
500
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0Ser
vice
pro
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te
nder
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u-m
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ith
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dica
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com
mitt
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to
inte
rven
eN
one
Dat
a C
on-
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ion
&
Sys
tem
s In
tegr
atio
n on
Dis
aste
r m
anag
emen
t C
usto
mer
C
are
Inte
grat
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of
disa
ster
man
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emen
t w
ith
GIS
Inte
grat
ion
of c
usto
mer
ca
re in
form
atio
n in
to the
GIS
010
0%Ta
rget
not
ac
hiev
edR 0
0Th
e fu
nd re
-fle
cted
was
not
re
ceiv
ed
To in
clud
e th
e pr
ojec
t in
the
EG
IS
NO
NE
Map
ping
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ious
/ou
tgoi
ng 5
yrs
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proj
ects
No.
of pr
ojec
ts
map
ped
010
0%Ta
rget
not
ac
hiev
edR14
3 00
00
Min
imal
fun
ding
ha
mpe
red
the
exec
utio
n of
the
pr
ojec
ts
Impr
ove
fund
ing
Wor
k do
ne
Map
ping
and
Acq
uisi
tion
of
high
reso
lutio
n Im
ager
y an
d Aer
ial p
ho-
togr
aphy
No.
of vi
llage
s/po
rtio
ns
map
ped
per LM
0Ju
ne 2
011
All
villa
ges
in N
MM
DM
Villag
es a
re
map
ped
by
Nat
iona
l G
eo-S
patia
l In
form
atio
n (N
GI)
and
the
proj
ect is
on
goin
g un
til
2014
R 0
Non
e N
ON
E N
one
Aria
l pho
-to
grap
hs,
orth
orph
otos
, im
ager
y an
d co
ntou
rs w
ill
be a
vaila
ble
per re
ques
t
GIS
Pro
ject
s an
d In
-hou
se
map
ping
Map
ping
of fir
e st
atio
nsIn
fras
truc
ture
M
appi
ng50
%A
ll fir
e se
rvic
-es
are
map
ped
in the
LM
’s
R0
Non
e La
ck o
f pr
oper
fil
ing
Filin
g sy
stem
to
be p
ut in
pla
ce.
Fire
ser
vice
s da
tase
t in
pl
ace
ngaka modiri molema dm
82
OU
TCO
ME
9O
utpu
t 1
Impl
emen
t a
diff
eren
tiate
d ap
proa
ch to
mun
icip
al fin
anci
ng, p
lann
ing
and
supp
ort
Out
put 3
Impl
emen
tatio
n of
the
Com
mun
ity W
ork
Prog
ram
me
KPA
PRO
JECT
OB-
JECTI
VE
PRO
JECT
NA
ME
KPI
BASEL
INE
AN
NUA
L TA
RG
ETACTU
AL
PER-
FORM
AN
CE
BUD
GET
EXPE
ND
ITU
RE
CH
ALL
ENG
ES/
CO
MM
ENTS
CO
RREC
TIV
E M
EASU
RES
EVID
ENC
E
Roa
d an
d st
orm
wat
er
mas
ter pl
ans
Dat
a ve
rific
a-tio
n on
var
ious
se
rvic
e de
liver
y pr
ojec
ts d
ata-
sets
, e.g
. Roa
ds
and
Sto
rm
Wat
er M
aste
r Pl
ans
June
201
1Q
ualit
y as
sur-
ance
/qua
lity
cont
rol i
s be
en
final
ized
on
the
rece
ived
ba
sic
serv
ice
deliv
er p
ro-
ject
s da
tase
ts
R 0
Non
eSer
vice
pro
vide
rs
dela
yed
in s
ub-
mitt
ing
the
final
da
tase
ts
Follo
w u
p to
sp
eed
up the
pr
oces
s
Mos
t da
tase
ts
are
subm
itted
Ente
rpris
e G
IS
(EG
IS)
Adv
ance
men
t of
bas
ic
map
view
er
and
mul
ti-us
er
Geo
data
bas
NM
MD
M
regi
onal
off
ices
an
d Fi
ve L
Ms
have
acc
ess
to
the
Mul
ti-U
ser
Geo
data
base
Mul
ti ge
odat
a ba
se, M
ap
view
er
June
201
1Adv
ance
d m
apvi
ewer
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mul
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ser
geod
atab
ase
R20
0 00
0N
one
none
Ava
ilabl
e sp
atia
l dat
a to
N
MM
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re-
gion
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ffic
es
and
five
LMs
EGIS
C
entral
ized
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P
hase
1 to
be
com
plet
ed b
y en
d Ju
ne 2
011
Targ
et n
ot
achi
eved
R60
0 00
0N
il Te
nder
doc
u-m
ent st
acke
d
with
SC
M
SC
M t
o fa
st
trac
k pr
ocur
e-m
ent pr
oces
s
Non
e
ngaka modiri molema dm
83
KPA
4:
MU
NIC
IPA
L FI
NA
NC
IAL
VIA
bIL
Ty A
ND
MA
NA
gEM
ENT
4.6
MU
NIC
IPA
L FI
NA
NC
Es
OU
TCO
ME
9
KPA
PRO
JECT O
BJE
C-
TIV
EPR
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CT N
AM
EKPI
BASEL
INE
AN
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L TA
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CTUA
L PE
RFO
R-
MA
NC
EBU
DG
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PEN
DI-
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ALL
ENG
ES/C
OM
-M
ENTS
CO
RREC
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EAS-
URES
EVID
ENC
E
Fina
ncia
l Via
bilit
y an
d M
anag
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tPr
epar
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budg
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that
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ligne
d to
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Bud
get
and
Trea
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App
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d 201
0/2
011
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by
30 A
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010
2009/2
010 P
roce
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lace
30 A
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010
Proc
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plan
ap-
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e N
one
Non
eN
one
App
rove
d Pr
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s Pl
an a
nd c
ounc
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solu
tion
Rev
iew
of
budg
eted
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rela
ted
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oved
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sJu
ne 2
011
The
pol
icie
s w
ere
not
revi
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Non
e N
one
Cou
ncil
and
man
-ag
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need
ed t
o be
w
orks
hope
d on
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Wor
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p to
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cond
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fin
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Min
utes
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t-in
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bud
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icat
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adve
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y 15 m
ay 2
011
Bud
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not
adve
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d 15 M
ay 2
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The
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for
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0/1
1 n
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one
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to b
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anag
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te
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App
rove
d Bud
get
subm
itte
d to
tre
as-
ury
by J
une
201
1
2009/1
0 b
udge
t su
bmitte
d to
tr
easu
ry
June
201
1The
bud
get
for
fi-na
ncia
l yea
r 201
0/1
1
subm
itte
d in
tim
e
Non
e N
one
Non
eN
one
Con
firm
atio
n le
tter
fr
om t
reas
ury
To c
ompl
y in
ter
ms
of s
ec 7
1 o
f M
FMA
No
of rep
orts
pre
-pa
red
and
subm
itte
d G
S 5
60 rep
ort
extr
act
from
the
sy
stem
10th
of
ever
y m
onth
12 rep
ort
subm
itte
d to
PT
Con
firm
atio
ns b
y N
T
To p
rodu
ce q
uart
erly
re
pots
No
of q
uart
erly
re
port
pro
duce
dG
S 5
60 rep
ort
extr
act
from
the
sy
stem
30 d
ays
afte
r en
d of
ea
ch q
uart
er4 q
uart
erly
rep
ort
prod
uced
Non
e N
one
Non
eN
one
repo
rts
To p
rodu
ce h
alf
year
ly rep
ort(
Sec
72)
Sec
72 p
rodu
ced
and
subm
itte
d by
31
Janu
ary
Sec
71 rep
ort
for
the
past
fiv
e m
onth
and
G
S 5
60 f
or c
urre
nt
mon
th
31 J
an 2
011
Sec
72 rep
ort
pro-
duce
d an
d su
bmitte
d by
??
Non
e N
one
Non
e N
one
Cop
y of
rep
ort
To p
repa
re b
ank
reco
ncili
atio
n12 b
ank
reco
ncili
-at
ion
prep
ared
and
re
view
ed
Cas
h bo
ok a
nd b
ank
stat
emen
t12 b
ank
reco
ncili
-at
ions
12 b
ank
reco
n-ci
liation
rev
iew
ed
and
subm
itte
d to
m
anag
emen
t
Non
e N
one
Non
e N
one
Rep
ort
To rec
onci
le
asse
ts
regi
ster
to
gene
ral
ledg
er
No
reco
ncile
d as
sets
re
gist
er t
o G
ener
al
Ledg
er
2009/1
0 a
sset
s
reco
ncile
d to
gen
eral
le
dger
1 rec
onci
led
asse
ts
regi
ster
to
GL
1 rec
onci
led
asse
ts
regi
ster
to
GL
for
201
0/1
1
R1 0
00
000
Non
e N
one
Non
e Rep
ort
Verif
y m
unic
ipal
A
sset
sN
umbe
r of
ass
ets
verif
icat
ion
repo
rts
revi
ewed
Ass
et R
egis
ter
4 v
erific
atio
n re
port
s2 v
erific
atio
n re
port
s re
view
edR300 0
00
0La
ck o
f hu
man
re
sour
ceA
ppoi
nt a
dditio
nal
staf
f2 A
sset
ver
ific
atio
n re
port
s
Prep
are
AFS
tha
t ar
e G
RA
P co
mpl
iant
Prep
ared
AFS
by
31
Aug
ust
201
02008/0
9 A
FS,
Aud
it
reco
very
pla
n A
ppro
ved
AFS
by
31
Aug
ust
201
0Pr
epar
ed2009/1
0
AFS
and
sub
mitte
d la
te t
o A
G
R1 0
00
000
R1 0
00
000
Late
sub
mis
sion
.To
mee
t le
gisl
ativ
e tim
e fr
ames
App
rove
d A
FS.
Res
pond
to
Pro
vin-
cial
Pub
lic A
ccou
nts
Com
mitte
e
Aud
it o
f 2008/0
9%
red
uction
of
2008/0
9 a
udit q
ue-
ries
addr
esse
d
Aud
it rec
over
y pl
an
for
08/0
9 w
ere
com
pile
d
100 %
red
uction
of
quer
ies
80 %
red
uction
of
quer
ies
Non
e N
one
Non
e N
one
Cop
y of
Rec
over
y pl
an
To c
apac
itate
in
tern
s th
roug
h tr
aini
ng,m
onito
ring
and
asse
ssin
g th
eir
perf
orm
ance
in
acco
rdan
ce w
ith
the
trai
ning
pro
gram
Man
agem
ent
of
FMG
100%
com
pli-
ance
with
trai
ning
pr
ogra
m
5 in
tern
s w
ere
trai
ned
100%
com
plia
nce
Com
plet
ion
of
trai
ning
ses
sion
s ac
-co
rdin
g to
pro
gram
Mor
e th
an 1
00%
co
mpl
ianc
e 6 in
tern
s tr
aine
d fo
r fina
ncia
l ye
ar 2
010/1
1
R1 0
00
000
R1 0
00
000
Legi
slat
ive
requ
ire-
men
ts f
or F
MG
tra
in-
ing
is f
ive(
5)
inte
rns,
an
d th
e m
unic
ipal
ity
man
aged
to
trai
n si
x (6
) in
tern
s
Non
e Tr
aini
ng rep
orts
Perf
orm
cre
dito
rs
reco
ncili
atio
nA
dmin
istr
atio
n of
cr
edito
rsN
umbe
r of
cre
dito
rs
reco
ncili
atio
nIn
voic
es a
nd s
uppl
ier
stat
emen
tM
onth
ly (
12 c
redi
-to
rs r
epor
t)N
ot a
chie
ved
Non
e N
one
Lack
of
capa
city
in
the
unit
The
uni
t ne
ed t
o be
ca
paci
tate
dN
one
ngaka modiri molema dm
84
% o
f C
redi
tors
pai
d w
ithi
n 30 d
ays
100%
pay
men
t of
cr
edito
rs80%
Pay
men
t of
cr
edito
rs w
ithi
n 30
days
Non
e N
one
Late
sub
mis
sion
of
invo
ices
by
serv
ice
prov
ider
s af
fect
the
pa
ymen
ts
Follo
w u
p of
out
-st
andi
ng in
voic
es
thro
ugh
user
dep
art-
men
ts
Proo
f of
pay
men
% f
iling
of
reco
rded
tr
ansa
ctio
n10
0%
fill
ing
of
docu
men
ts10
0%
fill
ing
of re-
cord
ed t
rans
action
Non
eN
one
Non
eN
one
File
d do
cum
ents
Obt
ain
mon
thly
st
atem
ent
and
upda
te lo
an reg
iste
r, pe
rfor
m rec
onci
li-at
ion
on m
onth
ly
basi
s
Loan
adm
inis
-tr
atio
nRec
onci
led
and
revi
ewed
loan
by
regi
ster
s by
15th
of
ever
y m
onth
Loan
reg
iste
r fo
r 2009/1
0D
ue t
o ab
senc
e of
lo
an n
o lo
an reg
iste
r w
as rec
onci
led
Due
to
abse
nce
of
loan
no
loan
reg
iste
r w
as rec
onci
led
Non
eN
one
Non
eN
one
No
loan
reg
iste
r co
mpi
led
Rec
eive
and
impl
e-m
ent
all i
nstr
uction
s fr
om H
R s
ection
, re
view
sal
ary
chan
g-es
bef
ore
sala
ry r
un,
prep
are
third
par
ty
paym
ents
, at
tend
to
sala
ry q
uerie
s
Paym
ents
of
sala
ries
by 2
5th
of
ever
y m
onth
, th
ird
part
y pa
ymen
ts b
y 7 o
f ev
ery
mon
th,
reso
lved
que
ries
to
be im
plem
ente
d by
ev
ery
mon
th
Sal
ary
inst
ruct
ions
fr
om H
R,
sedu
les
of t
hird
par
ty
paym
ents
, le
tter
s of
em
ploy
ees
rais
ing
quer
ies
100%
of
sala
ry
chan
ges
impl
emen
t-ed
, 12 p
ayro
ll m
as-
ter
repo
rts
revi
ewed
, 10
0%
of
reso
lved
qu
erie
s
100%
of
sala
ry
chan
ges
impl
emen
t-ed
, 2
pay
roll
mas
ter
repo
rts
revi
ewed
, 10
0%
of
reso
lved
qu
erie
s
Non
eN
one
Non
eN
one
Proo
f of
num
ber
of
empl
oyee
s pa
id,
12
revi
ewed
mas
ter
repo
rts
proo
f of
nu
mbe
r of
que
ries
reso
lved
Ban
k Rec
onci
l-ia
tion
Num
ber
of b
ank
rec-
onci
liation
s m
ade
2009/1
0 b
ank
reco
n-ci
liation
s12
12 b
ank
reco
ncili
a-tion
s pr
epar
edN
one
Non
eN
one
Non
eA
ppro
ved
Ban
k Rec
onci
liation
s
VAT A
dmin
istr
atio
nSub
mis
sion
of
reco
ncile
d VA
T
201
rep
orts
No
of V
AT rec
onci
lia-
tion
s pe
rfor
med
and
su
bmitte
d to
SA
RS
2009/1
0 v
at rec
on-
cilia
tion
s12
12 V
AT rec
onci
lia-
tion
s pe
rfor
med
and
su
bmitte
d to
SA
RS
Non
eN
one
Non
eN
one
VAT 2
01 R
epor
ts
Adm
inis
trat
ion
of
inve
stm
ents
Inve
stm
ent
of
surp
lus
cash
an
d pr
epar
atio
n of
inve
stm
ent
re
gist
er
No
of in
vest
men
t re
gist
ers
prep
ared
an
d ap
prov
ed
2009/1
0 in
vest
-m
ents
and
inve
st-
men
t re
gist
er
12
12 in
vest
men
t re
g-is
ters
pre
pare
d an
d ap
prov
ed
Non
eN
one
Non
eN
one
App
rove
d In
vest
-m
ent
Reg
iste
Gra
nt M
anag
emen
tRec
ordi
ng a
nd
reco
ncili
atio
n of
al
l gra
nts
as p
er
DO
RA
No
and
amou
nt o
f gr
ants
rec
eive
d2009/1
0 g
rant
re
gist
er1
1 g
rant
reg
iste
r re
conc
iling
all
gran
ts
as p
er D
ORA
Non
eN
one
Non
eN
one
App
rove
d gr
ant
regi
ster
Sup
ply
Cha
in M
an-
agem
ent
Sup
plie
r D
atab
ase
No
of s
uppl
ier
data
-ba
se p
repa
red
2009/1
0 s
uppl
ier
data
base
11 u
sed
sup
plie
r da
taba
se
Non
eN
one
Non
eN
one
Dat
abas
e Reg
iste
r
Bid
ding
No
of b
id reg
iste
rs
for
awar
ded
tend
ers
2009/1
0 b
id reg
iste
r4
4 b
id reg
iste
rs f
or
awar
ded
tend
ers
Non
eN
one
Non
eN
one
Bid
reg
iste
rs
Con
trac
t M
anag
e-m
ent
No
of c
ontr
act
regi
ster
s-
4N
one
Non
eD
epar
t-m
ents
pre
-fe
r to
kee
p th
eir
own
cont
ract
s
Mag
nage
men
t to
de-
cide
whe
re c
ontr
acts
sh
ould
be
kept
Con
trac
t Reg
iste
rs
Pett
y C
ash
Man
-ag
emen
tN
o of
rec
onci
led
pet-
ty c
ash
regi
ster
s-
12
No
pett
y ca
sh in
pl
ace
Non
eN
one
Not
impl
emen
ted
To b
e im
plem
ente
d af
ter
fina
lisat
ion
of
pett
y ca
sh p
olic
y
Rec
onci
led
pett
y ca
sh reg
iste
rs
Inve
ntor
y M
anag
e-m
ent
No
of p
hysi
cal s
tock
co
unt
2009/1
0 s
tock
cou
nt4
1 p
hysi
cal s
tock
co
unt
perf
orm
edno
neN
one
Lack
of
staf
fTo
fill
new
pos
itio
nsRec
onci
led
stoc
k co
unt
regi
ster
s
ngaka modiri molema dm
85
4.7
gO
OD
gO
VER
NA
NC
E
OUTC
OME
9Output 1
Implem
ent a
differentiat-
ed approach
to m
unici-
pal financing,
planning and
support
Output 5
Deepen democ-
racy through a
refined W
ard
Com
mittee
model
Output 7
Single w
indow
of coordination
KPA
PROJECT
OBJEC
TIVE
PROJECT
NAM
EKP
IBA
SELINE
ANNUAL
TARGET
ACTUAL P
ERFO
R-
MAN
CE
BUDGET
EXPEND
I-TURE
CHALLENG
ES/
COMMEN
TSCORREC
TIVE
MEA
SURES
EVIDEN
CE
GOOD
GOVE
RN-
ANCE AN
D
PUBLIC
PARTICI-
PATION
To allocate
funding for
prom
ulgation
of by-laws
By-laws
Num
ber of by-
laws prom
ul-
gated
By-laws
adopted by
council
100%
of
target
achieved
R60 000
Appoint of
Top 3 Man-
agers
Top 3 appoint-
ed w
ith signed
contracts
Signed C
ontracts0
Decem
ber
2010
No signed permanent
employment contracts,
Only acting appointment
letters
N/A
N/A
No permanent
appointment Top
3 positions not
permanent
Advertise
again
Advertisements
Performance
Agreem
ents
for Section 57
Managers
All S57 with
signed perfor-
mance agree-
ments
Signed P
AsPrevious
year’s P
asJuly 2010
Signed P
erformance
Agreem
ents in force
N/A
N/A
None
None
Signed
performance
Agreem
ents
Com
munication
Public C
ommu-
nication System
sApproved
communication
strategy
No communi-
cation strategy
Approved
communica-
tion strategy
Still
have an Unap-
proved D
raft.
NA
NALack of support
and buy in from
decision making
structures inter-
nally.
We need
to start the
process from
the beginning
and allow
inputs from
all stakehold-
ers.
Draft commu-
nication strat-
egy. N
otice of
meeting.
ngaka modiri molema dm
86
Com
plaints
Managem
ent
System
s
Approved com
-plaints strategy
No complaints
managem
ent
system
Approved
complaints
strategy
The strategy not in
place yet
report on
complains
Tech D
epart-
ment.
IDP
Reviewed IDP
Adopted five
year IDP
Previous
year’s IDP
IDP
adopted
on the 31
May 2011
Reviewed IDP
R900 0000
R900 0000
none
none
Council res-
olution on
process plan
Sector P
lans
Num
ber of
Sector P
lans
attached to the
IDP
One draft plan
in place
5 plans
Some reviewed
R800 000
R800 000
none
none
letter of m
on-
ey allocation.
Minutes of
meeting with
local Mun.
Managem
ent
of performance
Organisation-
al P
erformance
Managem
ent
System
Approved top
layer SD
BIP
and techni-
cal SD
BIPs
2011/2012
2010/2011
SDBIPs
A functional
PMS
system
Approved top layer
SDBIP
and technical
SDBIPs 2011/2012
N/A
N/A
Lack of Delega-
tion, Accounta-
bility, ownership
and leadership
Review
delegation,
accountability
and leader-
shio
SDBIP
Ap-
proved
Managem
ent
of performance
Culture of per-
formance
Approved and
implem
ented
PMS
Policy
Draft PM
S Policy
100%
Com
-pletion
Policy in place and in
use
N/A
N/A
Policy not
owned and used
Improve
ownership
through in-
volvem
ent in
developm
ent
Draft policy.
PMS
Reporting and
Accountability
Month-
ly, Quarterly
and MIDTERM
PERFO
RMAN
CE
Reports pre-
pared and sub-
mitted to MM
Previous
year’s R
eports All Reports
Monthly, Quarterly and
MIDTERM PE
RFO
R-
MAN
CE
Reports w
ere
prepared and submitted
to M
M
N/A
N/A
Key Role-play-
ers not com-
mitted enough
Some reports
subm
itted late
others not sub-
mitted at all
Com
mitm
ent
by all
MIDTERM
PERFO
R-
MAN
CE
report.
PMS
Reporting and
Accountability
Annual P
erfor-
mance R
eport
2009/2010
Previous
Report
Annual
Performance
Report
2009/2010
2009/2010 Annu-
al P
erformance R
eport
prepared
N/A
N/A
Lack of com-
mitment by key
role-players
Com
mitm
ent
A Report
PMS
Reporting and
Accountability
2009/2010
Annual report
prepared
2008/2009
Annual report
1 report
completed
and sub-
mitted
Report completed and
subm
itted late
N/A
N/A
Capacity in
terms of per-
sonnel and
resources
Good
structure,
adequate
resources
Draft Annual
report
ngaka modiri molema dm
87
Capacity
Building for
the district
shared audit
service.
District shared
audit services
Num
ber of
Signed S
ervice
Level Agree-
ments
Ineffective
district shared
audit
service
4 SLA
3 Service Level Agree-
ments
OPE
X100%
Ditsobotla de-
cided not to
be part of the
Shared Service
None
Signed S
LA
Clean A
udit
Plan
A fully functional
internal audit
Internal audit
staff based at
the DM are
also rendering
services for
LMs as and
when required
Decem
ber
2010
The departm
ental struc-
ture w
as approved
OPE
X100%
Delay due to
the finalization
of the absorption
and placem
ent
process
Fast-track
and finalize
the place-
ment and
filling of
vacancies
Approved
structure
Anti-Fraud
and Corruption
strategy
Anti-Fraud and
Corruption
Approved
Anti-Fraud
and Corruption
Strategy
Draft strategy
in place
Approved
strategy
OPE
XNotice +
Attendance
register
To m
onitor
and evaluate
performance of
the Municipal-
ity (
financial
& non-finan-
cial)
Com
pliance &
computer Audit
Internal A
udit &
Audit Com
mittee
Charter
2008/9
Charter
2 Charters
2 Draft Charters
OPE
X100%
The approval
of the charter
by the Audit
Committee
Delay in
approving
the charter
as the A
udit
Com
mittee
mem
bers
has since
resigned
Approved In-
ternal &
Audit
Com
mittee
Charters
Num
ber of
Internal A
udit
Reports
5 18
6 Reports, the 5
planned reports fall-
off as D
itsobotla is
no longer part of the
Shared S
ervice
OPE
XFailure by man-
agers to sign
and approve the
Annual Audit
Plans
Continuous
buy-in and
support by
managers in
the impor-
tance role of
an Internal
Audit Func-
tion
Audit Reports
Num
ber of
Audit Com
mittee
Meetings
26
2 meeting
OPE
X40%
Subsequent
resignation of
Audit Committee
Mem
bers
Advertise &
Appoint Audit
Com
mittee
Minutes of
Audit Com
-mittee
Performance
Audit
Num
ber of per-
formance A
udit
Reports
020
None
OPE
XNon-functionality
of Performance
Managem
ent
System
and
unavailability of
the quarter-
ly Performance
Reports
Support and
buy-in of the
Performance
Manage-
ment system
, review the
PMS
policy
Performance
Audit Report
ngaka modiri molema dm
88
Risk Manage-
ment
Approved R
isk
Assessment
Fram
ework
Draft in place
1Draft Risk Managem
ent
Fram
ework
OPE
XDelay in ap-
pointing PSP
thus impacts on
the finalization of
the project
The Risk
Managem
ent
Fram
ework
subm
itted for
pproval
Risk Manage-
ment Fram
e-work
# of Risk As-
sess R
ep.
105 Risk Assessment Re-
port for 2010/11 were
approved
R300 000
Delay in finaliz-
ing the 2011/12
Risk Assessment
Reports due to
the appointment
of PSP
2011/12 Risk
Assessment
Reports to
be finalized
by 30th
Septem
ber
2011
Risk Assess-
ment Reports
Good
Governance
and Public
Participation
Ensure that
Council meet-
ings are held
Council Meetings
Num
ber of
Council meetings
held
46
6 Council meetings
and 5 special Council
meetings
R120 000
To ensure
capacity
building for
Councilors &
Dikgosi
Training C
oun-
cilors &
Dikgosi
Num
ber of
Councilors to be
trained
740 C
oun-
cilors
4 Dikgosi
6 Councilors trained on
CPM
D12 attended project
managem
ent
R 500 000
To ensure
Com
munity
Participation
on the affairs
of the M
unic-
ipality
Com
munity
Meetings
No. of Com
-munity m
eetings
held
10 C
om-
munity
meetings
meetings on IDP
and
Budget
2 meetings on by-laws
R 1 200 000
Develop W
ard
Com
mittee
Support Plan
Support Plan for
Ward Com
mit-
tees
Support Plan
developed &
implem
ented
Support plan
fully devel-
oped and
implem
ented
Supported the ward
committees of R
amot-
shere Moiloa with
training
R 750 000
MAY
ORAL
BURSA
RY
PRO-
GRAM
ME
To assist
financial-
ly deserving
students to
acquire qual-
ifications that
cans economic
value for Dis-
trict M
unici-
pality.
Mayoral B
ur-
saries
12 students re-
ceived financial
assistance.
Targeted to
financial-
ly assist 20
deserving
students.
20 deserv-
ing students
All 20 w
ere awarded
R708 500
R493 165
An effective
policy and high
rate of applica-
tions
Policy on
bursaries to
be developed
To provide
support to
HIV/AIDS Or-
ganisations
HIV/AIDS
Program
Aimed to
organize one
District E
vent.
A good num
-ber assisted
in the past
2 organiza-
tions
None
R100 000
Non-availability
of H
IV/AIDS
organizations
database
Database to
be developed
ngaka modiri molema dm
89
To account to
sectors and
gain strategic
knowledge
for focused
developm
ent
in the D
istrict
Municipality.
Sector m
eetings.Four sectoral
meeting took
place in the
District
8000 par-
ticipants took
part.
Aimed to
hold eight
sector
meetings
(8)
To interact
with com
-munities
over services
delivery issues
and under-
stand specific
Izimbizo P
romo-
tional Pro-
gram
me
No of imbizos
held
A good num
-ber held in
the past
5 for local
municipalities 3 Ram
otshere, Tswaing
and Ditsobotla
R922 731
R627 049
Logistical chal-
lenges
Organize in
good time
NGAK
A MODIRI
MOLEMA
MEM
ORIAL
LECTU
RE
laying of
wreath at
the grave
To educate
the residents
about the
legacy and
heritage of
Ngaka M
odiri
Molem
a
NGAK
A MODI-
RI MOLEMA
MEM
ORIAL
LECTU
RE
350 participants
attended
0Once
a year
00
0Not effectively
budgeted for
Effective plan
MAY
ORAL
COM-
MITTEE
MEE
TINGS
Continuous
service deliv-
ery monitor-
ing, evaluation
and strategic
interventions.
5 Mayoral com
-mittee m
eetings
No of m
eetings
A good num
-ber held in
past
5All five
N/A
None
none
None
ngaka modiri molema dm
90
4.8
DIs
AsT
ER M
AN
Ag
EMEN
T
1.
SASA
NE
VIL
LAG
E: D
ATE
OF
INC
IDEN
T: 1
3 D
ECEM
BER
2010
Nam
eH
ouse
hol
dIn
cide
nt
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
oM
osad
ikgo
tlho
Pha
dim
a04
Thr
ee roo
ms
of f
our
room
ed h
ouse
ro
of b
low
n of
f by
sto
rm.
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
was
de
stro
yed
on t
he 2
2/1
2/1
0D
avid
Bog
osi
06
Two
room
s ro
of b
low
n of
f by
sto
rmSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
still
in
goo
d co
nditio
nLE
PORU
NG
VIL
LAG
E: D
ATE
OF
INC
IDEN
T: 1
3 D
ECEM
BER
201
0
Bas
adin
yana
Lek
wae
04
Two
room
ed m
ud h
ouse
des
troy
ed
by s
tron
g w
ind
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
and
still
in g
ood
cond
itio
nEs
ter
Mat
latle
06
Four
roo
med
mud
hou
se d
estr
oyed
by
str
ong
win
dSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
still
in
goo
d co
nditio
nM
aditlh
abo
Mat
latle
04
One
ro
omed
mud
hou
se d
estr
oyed
by
str
ong
win
dSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
was
de
stro
yed
on t
he 2
2/1
2/1
0G
adifel
e C
hilw
ane
05
Thr
ee roo
med
mud
hou
se d
estr
oyed
by
str
ong
win
dSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y pr
ovid
ed w
as
dest
roye
d by
hea
vy s
torm
on
22/1
2/2
010.
MA
KGO
BIS
TAD
VIL
LAG
E: D
ATE
OF
INC
IDEN
T:13 D
ECEM
BER
201
0
23 h
ouse
hold
sStr
uctu
res
blow
n of
f by
str
ong
win
d19 h
ouse
hold
s bu
sy r
epai
ring
Non
e 19 h
ouse
hold
s bu
sy r
epai
r-in
g an
d on
ly f
our
need
ed
extr
a sh
anties
Jack
son
Ram
orag
eng
01Tw
o ro
omed
hou
se roo
f bl
own
off
by s
torm
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
was
de
stro
yed
on t
he 2
2/1
2/1
0Es
ter
See
tsen
g06
four
roo
med
hou
se roo
f bl
own
off
by s
torm
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
was
de
stro
yed
on t
he 2
2/1
2/1
0M
osal
a m
aleh
o04
Thr
ee
room
ed h
ouse
roo
f bl
own
off
by s
torm
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
was
de
stro
yed
on t
he 2
2/1
2/1
0M
athi
nini
Tha
pelo
05
Two
room
ed h
ouse
roo
f bl
own
off
by s
torm
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
was
de
stro
yed
on t
he 2
2/1
2/1
0LO
GA
GEN
G V
ILLA
GE:
DAT
E O
F IN
CID
ENT:
13 D
ECEM
BER
201
0M
mal
onga
na P
hiri
01Tw
o ro
oms
of t
hree
hou
se d
amag
ed
by f
ire-
unkn
own
caus
e of
fire
and
m
ale
pers
on rep
orte
d de
ad
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
still
in
goo
d co
nditio
n
SH
IELA
VIL
LAG
E: D
ATE
OF
INC
I-D
ENT:
14 D
ECEM
BER
201
0
Mat
sheg
o M
. N
elly
03
Thr
ee roo
med
hou
se in
bad
con
di-
tion
and
clo
se t
o co
llaps
eSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
still
in
goo
d co
nditio
nBan
tshe
ng O
. Sau
l01
Thr
ee roo
med
hou
se in
bad
con
di-
tion
and
clo
se
to c
olla
pse
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
still
in
goo
d co
nditio
n
ngaka modiri molema dm
91
VER
DW
AA
L V
ILLA
GE:
DAT
E O
F IN
CID
ENT:
14 D
ECEM
BER
201
0
Dik
eled
i R. M
ogap
i05
Thr
ee roo
ms
of 0
4 roo
med
hou
se
roof
tot
ally
blo
wn
off
by s
torm
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
still
in
goo
d co
nditio
nPH
OLA
VIL
LAG
E: D
ATE
OF
INC
IDEN
T: 1
6 D
ECEM
BER
201
0 3
6 h
ouse
hold
s af
fect
edPo
or b
uild
ing
stru
ctur
es b
low
n of
f33 b
usy
repa
iring
N
one
33 h
ouse
s re
paire
d an
d on
ly
thre
e ne
eded
sha
ntie
sEl
isa
Thu
pe03
Poor
bui
ldin
g st
ruct
ures
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
and
no
t ye
t er
ecte
dJo
hann
a Sef
awa
02
Poor
bui
ldin
g st
ruct
ures
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
and
not
yet
erec
ted
Phill
imon
Bot
shea
ne04
Poor
bui
ldin
g st
ruct
ures
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed3x6
m s
hant
y p
rovi
ded
and
not
yet
erec
ted
NO
OIT
GED
AG
T: D
ATE
OF
INC
IDEN
T: 2
2 D
ECEM
BER
201
0
Lego
ete
Mas
efak
o11
Two
room
s ro
of b
low
n of
fSha
nty
need
edN
one
MLM
will
tak
e ch
arge
Nka
te M
onga
ne03
One
of
thre
e ro
oms
colla
psed
Has
alter
native
dw
ellin
gN
one
MLM
will
tak
e ch
arge
Moh
olo
Hap
py01
Dis
aste
r sh
anty
des
troy
edSha
nty
need
edN
one
MLM
will
tak
e ch
arge
Tlh
aban
elo
Sim
on05
One
of
five
roo
ms
roof
blo
wn
off
Has
alter
native
Non
e M
LM w
ill t
ake
char
geTlh
aban
elo
Rut
h02
One
roo
m p
artial
ly d
estr
oyed
and
ro
of b
low
n of
f Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
Mol
efak
gotla
Mal
engw
e04
Sha
nty
blow
n of
f an
d de
stro
yed
Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
Mak
gony
e San
nah
04
Sha
nty
blow
n of
f an
d de
stro
yed
Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
Moh
olo
Emily
05
Four
roo
med
hou
se,
roof
blo
wn
off
one
mal
e pe
rson
inju
red
Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
Tlh
aban
elo
Eva
17
Two
of f
our
room
ed
hous
e de
-st
roye
d an
d st
ill h
ave
disa
ster
sh
anty
Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
Rad
ebe
Wits
on09
Sha
nty
dest
roye
d bu
t p
oor
mud
st
ruct
ured
hou
se in
tact
Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
Mot
hibi
Ras
eman
e01
One
of
two
room
s ro
of b
low
n of
fH
as a
lter
native
dw
ellin
gN
one
MLM
will
tak
e ch
arge
Tho
ntsi
Oum
a M
aria
01Fo
ur roo
ms
mud
hou
se roo
f bl
own
off
and
has
deep
cra
cks
No
peop
le s
tayi
ng t
here
Non
eM
LM w
ill t
ake
char
ge
Mot
sam
ai t
sant
saba
ne03
Poor
qua
lity
mud
hou
se a
nd p
oorly
er
ecte
dSha
nty
need
edN
one
MLM
will
tak
e ch
arge
Moh
olo
Dits
ebe
01Tw
o of
fou
r po
or q
ualit
y st
ruct
ure
affe
cted
Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
Mot
sam
ai M
amik
i01
Poor
qua
lity
mud
hou
se w
ith
crac
ks.
Sha
nty
need
edN
one
MLM
will
tak
e ch
arge
GRA
ASFO
NTEI
N:
INC
IDEN
T D
ATE:
22 D
ECEM
BER
201
0
Mar
ia M
otho
tse
06
Four
roo
ms
roof
blo
wn
off
No
shan
ty n
eede
dFo
od p
arce
l and
bla
nket
sStr
uctu
re rep
aire
d
Emily
Mab
etso
05
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
ngaka modiri molema dm
92
Flor
ah m
ahla
ba03
Food
des
troy
ed a
nd w
all d
amag
edN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Sek
ulai
ni T
seba
ng06
Hou
se f
lood
ed a
nd f
ood
dest
roye
d N
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Ken
eilw
e Sel
lo04
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Mar
ia M
oabi
07
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Tebo
go M
otsa
mai
05
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Jonk
er P
etru
s03
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Map
hefo
Dik
ane
04
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
John
Kgo
siem
ang
05
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Oth
usits
e Tho
bega
03
Sha
ck d
estr
oyed
No
shan
ty n
eede
dFo
od p
arce
l and
bla
nket
sStr
uctu
re rep
aire
d
Lena
h M
oloi
04
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Bob
o Le
godi
mo
06
Sha
ck d
estr
oyed
No
shan
ty n
eede
dFo
od p
arce
l and
bla
nket
sStr
uctu
re rep
aire
d
Esth
er t
hobe
ga05
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Mot
hibi
Tho
bega
07
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Reu
ben
Tsel
anya
ne06
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Mar
tha
Kgo
siem
ang
08
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Bal
inki
Ncu
be05
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Elsi
e M
anen
tza
07
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Nel
ly M
oilw
a06
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d
Sta
basi
na T
shab
adira
07
Hou
se f
lood
ed a
nd f
ood
dest
roye
dN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d9. SKRIE
RLI
K B
OIK
HU
TSO
RD
P: IN
CID
ENT D
ATE:
22 D
ECEM
BER
201
0
Lena
h M
oss
05
Roo
f pa
rtia
lly b
low
n of
fN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
dLe
bake
Abe
leng
03
Roo
f pa
rtia
lly b
low
n of
fN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
dA
nnah
Thi
pe04
Roo
f pa
rtia
lly b
low
n of
fN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
dC
hris
tina
h N
kate
05
Roo
f pa
rtia
lly b
low
n of
fN
o sh
anty
nee
ded
Food
par
cel a
nd b
lank
ets
Str
uctu
re rep
aire
d10
. M
OFU
FUTS
O 2
: DAT
E O
F IN
CID
ENT:
22 D
ECEM
BER
201
0
ngaka modiri molema dm
93
Nam
eH
ouse
hol
dIn
cide
nt
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
o11
hou
seho
lds
affe
cted
Str
uctu
res
blow
n of
f by
str
ong
win
dO
nly
3 s
hant
ies
need
edN
one
8 s
truc
ture
s re
paire
dW
anto
And
ries
05
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edH
endr
ick
Mod
isao
tsile
03
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edKab
elo
Dik
ao04
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed11
. KRA
AIP
AN
: IN
CID
ENT D
ATE:
22 D
ECEM
BER
201
0
Nam
eH
ouse
hol
dIn
cide
nt
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
oSal
ome
Mof
oken
g07
Roo
f to
tally
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edJu
lia N
gqab
a06
Roo
f to
tally
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edSis
i Dor
een
04
Roo
f to
tally
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edIs
aac
Mol
ehe
07
Roo
f to
tally
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edSim
on M
orem
edi
04
Roo
f to
tally
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edLe
nah
Sel
eke
07
Roo
f to
tally
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edBou
y D
ikor
wan
a06
Roo
f to
tally
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed12. LO
GA
GEN
G:
INC
IDEN
T D
ATE:
22 D
ECEM
BER
201
0
Nam
eH
ouse
hol
dIn
cide
nt
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
oEv
elyn
Len
kopa
ne09
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edKab
elo
Sef
itlh
olo
07
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed13. D
ISA
NEN
G: IN
CID
ENT D
ATE:
22 D
ECEM
BER
201
0
Nam
eH
ouse
hol
dIn
cide
nt
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
oKhe
thiw
e M
otila
05
Two
cem
ent
room
ed h
ouse
roo
f bl
own
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed
Fran
ce N
thuw
e 03
Thr
ee o
f fo
ur roo
ms
roof
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edSel
lwan
e Ban
da06
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edM
rs M
aphe
ngo
04
Four
cem
ent
room
ed h
ouse
roo
f bl
own
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed
S.E
Mos
eki
05
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edG
oits
eman
g M
osie
le
07
Six
of
sev
en roo
ms
roof
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edS.M
Dits
haba
03
Two
cem
ent
room
ed h
ouse
roo
f bl
own
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed
Ole
bile
Mas
ibi
09
Mud
hou
se c
olla
psed
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edKer
esep
e Le
tsom
o04
Thr
ee o
f fo
ur roo
ms
roof
blo
wn
off
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
edB.
C M
okal
eng
07
Four
of
six
room
s ro
of b
low
n of
fSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed14. RA
MO
TSH
ERE
MO
ILO
A L
OCA
L M
UN
ICIP
ALI
TY:
INC
IDEN
T D
ATE:
22 D
ECEM
BER
201
0
Nam
eH
ouse
hol
dIn
cide
nt
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
oM
attis
San
nie
Hou
se f
ireSha
nty
need
ed3x6
m s
hant
y pr
ovid
edSep
anki
e D
irats
agae
Hou
se f
ireSha
nty
need
ed3x6
m s
hant
y pr
ovid
edM
onic
a M
elat
oH
ouse
fire
and
one
fat
ality(
G-
root
-Mar
ico)
Sha
nty
need
ed3x6
m s
hant
y pr
ovid
ed
Emel
y M
ateb
esi
Hou
se f
ireSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed
ngaka modiri molema dm
94
Gar
adis
e M
olef
eM
ud h
ouse
col
laps
edSha
nty
need
ed3x6
m s
hant
y pr
ovid
edSop
hia
shol
eFo
ur c
emen
t ro
omed
hou
se roo
m
blow
n of
fSha
nty
need
ed3x6
m s
hant
y pr
ovid
ed
15. V
RIS
GEW
AG
: IN
CID
ENT D
ATE:
22 D
ECEM
BER
201
0
Nam
eH
ouse
hol
dIn
cide
nt
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
oO
nebo
y Sal
ane
16
Eigh
t ro
omed
hou
se d
estr
oyed
and
po
or q
ualit
y st
ruct
ure
rem
aini
ng.
Thr
ee in
jurie
s
Sha
nty
need
edN
one
Inju
red
peop
le t
aken
to
Ge-
luks
pan
hosp
ital
Tha
taen
g Sal
ane
07
Five
roo
med
hou
se c
olla
psed
. O
ne
inju
rySha
nty
need
edN
one
Ow
ner
witho
ut a
ccom
mo-
dation
Din
kwet
se M
osek
i06
One
cem
ent
room
col
laps
edSha
nty
need
edN
one
Ow
ner
witho
ut a
n ac
com
-m
odat
ion
Thu
bi M
okor
oane
09
Four
roo
med
sha
nty
wel
l alig
htSha
nty
need
edN
one
Chi
ldre
n sc
atte
red
16. G
AN
ALA
AG
TE:
INC
IDEN
T D
ATE:
22 D
ECEM
BER
201
0N
ame
Hou
se h
old
Inci
dent
Rec
omm
enda
tion
Prov
isio
nC
urre
nt s
tatu
s qu
oTs
hepo
Seg
atle
04
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Nda
baeg
ae N
gae
09
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Man
anas
Ler
ole
04
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Mok
oted
i Man
nekw
a08
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Jean
ette
Mol
ete
06
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Lena
h Kga
lapa
07
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Paul
Mok
goth
a06
Mud
hou
se roo
f bl
own
off
and
poor
st
ruct
ure
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Sol
omon
Kga
lapa
05
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Elle
n Soa
pae
08
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Pogi
sho
Mok
gele
07
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Mr
Mon
gulw
a03
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Mr
Mat
sile
07
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
Set
lhod
i Tlh
ale
06
Mud
hou
se c
olla
psed
Sha
nty
need
ed6m
X 3
m S
hant
y e
rect
ed
6m
X 3
m S
hant
y e
rect
ed
17. G
AN
ALA
AG
TE:
FLO
OD
INC
IDEN
T D
ATE:
01 J
AN
UA
RY 2
011
One
brid
ge o
f th
e pr
ovin
cial
roa
ds b
etw
een
Gam
alok
a an
d Rak
gwed
i has
bee
n da
mag
ed b
y w
ater
flo
win
g to
war
ds B
aber
span
dam
. Bot
h vi
llage
s ha
ve f
lood
ed d
ue t
o po
or p
rovi
ncia
l and
mu-
nici
pal i
nter
nal r
oads
. M
ost
hous
es h
ave
floo
ded
due
to la
ck o
f dr
aina
ge s
yste
m in
the
vill
age.
The
mat
ter
has
been
ref
erre
d to
Mr
Om
phile
Sel
elo
of N
MM
DM
tec
hnic
al s
ection
who
ass
ured
in
terv
ention
.
ngaka modiri molema dm
95
PROPOsED ACTION PLAN FOR ThE PERFORMANCE MANAgEMENT sysTEM FOR 2010/2011 FINANCIAL yEAR.
The following actions and time frames are to be the implementation plan regarding organizational PMS for the municipality until 2012.
PLANNED ACTIVITY DATE RESPONSIBLE PER-SON
ACTUAL PERFOR-MANCE
REMEDIAL ACTION
The 2010/2011 annual performance infor-mation is submitted to internal auditors and Performance Audit Committee.(Regulation 14 of 2006 Performance Regulation and Sec 45(a) of MSA)
Mid July 2011 Municipal Manager, PMS Coordinator(Reg 14 of 2006 Regs)
Performance Audit Committee assesses the 2010/ 2011 annual performance information and compiles performance audit report and recommendations.
Late July 2011 Performance Audit Com-mittee(Reg 14 of Regs)
Performance Policy Framework tabled before the council for approval and resolution
Early July PMS Coordinator
The PMS Core team and Project teams are reviewed and re- launched. Dates for meet-ings are set, Core Team meets every quarter and Project Team meets bi-annually
Mid July PMS Coordinator and PMS Project leader
Convening the first meeting of the Core team
Mid-July 2011 PMS Coordinator and Project Leader
Submission of the 2011/ 2012 SDBIPs and performance agreements to the Provincial PMS Office.
Early July 2011 Municipal Manager, PMS Coordinator
Monitoring of the IDP implementation progress, continuously through the top-layer SDBIP(Distribute the top-layer SDBIP among the stakeholders)
Through out the year
All the stakeholders, Ward councillors and commit-tees to have a plan
The Municipal Council considers the 2010/2011 internal performance informa-tion and financial statements from both the internal auditors and PerformanceAudit Committee.
Beginning of August
Executive Mayor & Council(In line with sect 45(a) of MSA on internal audit processes)
Municipality prepares annual report based on 2010/2011 performance, financial statements an audit report and any other reporting requirements are submitted to the Auditor General.
31 August Municipal Manager, PMS Coordinator(Sect 45(b) of MSA read with A-G directives of May 2007)
Beginning of the process of compiling the annual report 2010/2011
September 2011 Municipal Manager, PMS Coordinator (sect 127 MFMA
1st quarter departmental performance reports are submitted to the Municipal Manager.
On or before 08 October 2011
Heads of Departments
Consolidating all departmental 1st quarter performance reports into a single municipal report
9th and 10th Oc-tober
PMS Coordinator
1st quarter municipal performance report audited by internal auditors, checked with recommendations made by the Performance Audit Committee is submitted for the consideration by the Executive Mayor and Council.
Mid- October 2011 (Reg 14 0f 2006 Perf Regs read with sect 45 (a) MSA)
Municipal Manager, PMS Coordinator
ngaka modiri molema dm
96
PLANNED ACTIVITY DATE RESPONSIBLE PER-SON
ACTUAL PERFOR-MANCE
REMEDIAL ACTION
Holding one-on-one performance coaching and mentoring sessions by MM with Section 57 Managers (1st Quarter). Representatives from Internal Auditors, HR and Provincial PMS office could sit here.
Between 11 & 15 October 2011
Municipal Manager, PMS Coordinator
Submission of a consolidated performance 1st quarter report to the Provincial PMS Office
22 October 2011 Municipal Manager, PMS Coordinator
Receiving audited performance information and financial statements from the A.G. and thereafter finalizes the annual report
Early November 2011
Municipal Manager (sect 126 MFMA )
Beginning with performance planning for the following year 2012/2013 (part of IDP review) public participation through consul-tative meetings.
From November 2011
Municipal Manager, IDP Manager, PMS Coordinator to involve all stakeholders
Arranging measures like KPAs, KPIs, base-lines, targets in the relevant framework( part of consultative meetings)
From November 2011
Municipal Manager, PMS Coordinator to involve all stakeholders
Convening a combined meeting of the PMS Core Team and Project Team.
Early December 2011
Municipal Manager, PMS Coordinator, PMS Project Leader
Arranging a strategic retreat session to address all queries raised by A.G. on the performance information and financial statements with the communities’ rep-resentatives, Councilors, AG and MEC representatives. MSA 32(21) and MFMA. Representatives from AG and MEC entitled to speak here.
Early January 2012
Municipal Manager, IDP Manager, PMS Coordinator & Section 57 Managers
Finalisation of the annual report 2010/2011 integrating performance information and financial Statement
Mid - January 2012
Municipal Manager, PMS Coordinator (sect 127 MFMA
-
The annual report 2010/ 2011 tabled before the Council for approval and resolution. (7 months after June MFMA 127 (2). The report is also made public
31 January 2012 Mayor, Municipal Manag-er & Council (sect 127 MFMA )
The annual report is submitted to the prov-ince and (MEC) and copies filed with the PMS office and Registry
Early February 2012
PMS Coordinator (sect 46 MSA )
-
Your mid-term budget and performance as-sessment report are submitted to the Mayor and Council
By 25 January 2012
Municipal Manager (sect 72 of MFMA read with Reg 14 of Regs
-
2nd quarter departmental performance re-ports are submitted to the Municipal Manag-er and consolidated into a single municipal mid-term performance report
On or before 10 January 2012
Section 57 Managers & Municipal Manager and PMS Coordinator
-
Holding one-on-one work sessions with Section 57 Managers (2nd Quarter) and con-ducting a mid-year review and assessment. This is more intense.
Between 10 & 14 January 2012
Municipal Manager, Heads of Departments, HR, Inter-nal Auditors
A consolidated 2nd (mid-term) quarter municipal performance report audited by in-ternal auditors with recommendations of the Performance Audit Committee is submitted to the Mayor and Council together with the mid-year budget.
Late January 2012
Municipal Manager (s 72, MFMA)
Submission of a consolidated 2nd quarter performance report to the provincial PMS Office and copies filed with the PMS office and Registry
February 2012 Municipal Manager, PMS Coordinator
ngaka modiri molema dm
97
PLANNED ACTIVITY DATE RESPONSIBLE PER-SON
ACTUAL PERFOR-MANCE
REMEDIAL ACTION
The annual report 2010/ 2011 assessed by the Council and oversight committee (a draft oversight report is prepared).
February 2012 Oversight Committee ( sect 129 MFMA )
The Council adopts the annual report and oversight report.
31 March 2011 Council(sect 129 MFMA )
The annual report is made public and copies of adopted annual report are submitted to national and provincial ministers.
AprilMunicipal Manager, PMS Coordinator
The improved annual performance report is submitted to the MEC for Local Govern-ment.
28 February 2012 Municipal Manager & Council
The adopted annual report is submitted to the provincial and national departments and oversight report is made public
07 April 2012 Municipal Manager, PMS Coordinator(sect 21 (a) MSA read with sect 129(3) of MFMA)
Convening a meeting with the Core Team Early April 2012 PMS Coordinator
3rd quarter departmental performance reports are submitted to the Municipal Manager.
Early April 2012 Municipal Manager
3rd quarter municipal performance report audited by internal auditors with recommen-dations of the Performance Audit Commit-tee is submitted to the Executive Mayor & Council.
April 2012 Internal Auditors & Audit Committee
Holding one-on-one performance sessions with Section 57 Managers. (3rd quarter).
Between 18 & 22 April 2012
Municipal Manager
Submission of a consolidated 3rd quarter performance report audited by internal audi-tors with recommendations of Performance Audit Committee to the provincial PMS Office, copies are filed with the PMS office and Registry
Mid- April 2012 Municipal Manager(Reg 14 of 2006 Regs read with sect 45 (a) of MSA
Development of the 2011/2012 departmen-tal SDBIPs and the top layer by the HODs
May MM and HODs
Publicizing the top layer SDBIP for com-ments
June MM and PMS Coordinator
Approval by Council of the 2011/2012 SDBI-Ps and performance agreements
June MM and Executive Mayor
Holding a strategic planning session to discuss the 2012/2013 IDP process plan, 2012/2013 Budget, 2012/2013 PMS roll out plan, 2012/2013 SDBIPs, organizational issues raised in departments
Late May 2012 IDP Office
Conducting a final evaluation of the per-formance of the Municipal Manager and section 57 Managers.
Early July 2012 Executive Mayor, Munici-pal Manager with properly constituted panels.
ngaka modiri molema dm
98
ngaka modiri molema dm
99
Chapter 5hUMAN REsOURCEs AND ORgANIzATIONAL DEVELOPMENT (hR sERVICEs)
ngaka modiri molema dm
100
ChAPTER 5
5. hUMAN REsOURCEs AND ORgANIzATIONAL DEVELOPMENT (hR sERVICEs)
5.1 WORKFORCE PROFILE IN TERMs OF gENDER, RACE AND DIsAbILITy
5.1.1 gENDER ANALysIs
Total no of staff Male Female
308 208 100
Percentage 67 .5% 32.5% 5.1.2 RACE ANALysIs
AFRICAN COLOURED INDIANS WHITE
Percentage 97.&% 1.94% 0% 0.32%
DIsAbILITy ANALysIs
Total no of staff Able persons Persons with disability
308 305 03
Percentage 99.02% 0.97%
5.1.4 VACANCy RATE
During this period the Municipality was lead by three Municipal Managers on an acting capacity. An
attempt to fill this position was frustrated by the fact that the term of council that was heading toward
the end.
The appointment at this level is not supposed to exceed a period ending two years after the election of
the next council of the Municipality and advertising the position for such shorter term was quite unrea-
sonable.
The only attempt to fill this position could not attract suitably qualified persons. The Senior Manager
positions where as a results occupied by Manager on an acting Capacity viz of Chief Financial Officer,
Chief Audit Executive, and Executive Manager Technical Services. After new council came into the of-
fice, ten employees where appointed in the political office.
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DEPARTMENT VACANT FILLED TOTAL
CORPORATE SERVICES 29 42 69
FINANCE 35 28 63
MAYORS 01 07 08
MUNICIPAL MANAGER 10 22 32
Speaker
Whip 0 2 2
TECHNICAL SERVICES 34 46
PLANNING AND DEVELOP-MENT
13 05
COMMUNITY SERVICES 357 127
TOTAL 5.1.5 TURNOVER RATE
Five of our Employees went for retirement, of the five one opted for early retirement .Three of our em-
ployees pass on and another three resigned. Six Employees whose contract were link to political office
bearer were terminated when the office bearer‘s term of office came to an end. Officials who were
appointed to support the administrator during 139 b were also terminated at the end of financial year.
5.2 MANAgINg ThE MUNICIPAL WORKFORCE
5.2.1 INjURIEs
One fire personnel was injured while on call of duty when a thatched house they were extinguishing fell
on his head.
5.2.2 hIV & AIDs
No records as none of our Employees has come forth and disclosed their status. The institution ap-
pointed a professional service provider ICAS which is offering Employees Assistant Program that enable
employees access twenty four hour. Their being outside the vicinity of the institution enable employees
to open up as the confidentiality is guaranteed.
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5.2.3 hR POLICIEs & PLANs
Recruitment & Selection
Employee Assistance
Training & Development
Municipal Transport Management & Operations
Subsistence & Travelling
HIV/AIDS in the Workplace
Cell Phone Policy
Leave
Sexual Harassment
5.2.4 PMs
5.2.4.1 SDBIPs were prepared well before the start of 2010/2011 financial year. They were discussed
extensively in the Management. They were later submitted to the Mayor and Council for
approval and submitted to the Province.
5.2.4.2 The performance agreements were concluded and signed between the Executive Mayor and
the Municipal Manager, and between the Municipal Manager and Managers accountable to
him. These were concluded in good time in July and they included the SDBIPs and Personal
Development Plans.
5.2.4.3 Monthly plans and reports were not effectively done. There was no consistence in submis-
sion. Some people submitted and others not.
5.2.4.4 Quarterly reviews were not conducted, except the 1st quarter which was verbally and infor-
mally conducted.
5.2.4.5 nnual evaluation was not done and no rewards were awarded.
5.2.4.6 Performance Policy was in place but was in limited use.
5.2.4.7 An e-performance system was developed and should be ready for use at the start of
2012/2013 financial year.
5.2.5 EMPLOyEE PERFORMANCE REWARDs No Performance rewards paid for this financial year.
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5.3 CAPACITATINg MUNICIPAL WORKFORCE
5.3.1 sKILLs MATRIx
DEPT/UNIT NO. IN UNIT/DEPT NO. WITH RELEVANT QUALIFICATIONS
CORPORATE SERVICES
LEGAL 2 1
HR 6 5
IT 3 3
COMMITTEE CLERKS 4 4
ADMIN OFFICIALS 4 4
FINANCE 13 10
COMMUNITY SERVICESSOCIAL SERVICES 10 10FIRE & EMERGENCY 109 93DISASTER 4 2MUNICIPAL HEALTH 1 1TECHNICAL SERVICES
ROADS & STORM WATER 16 1
WATER SERVICES
TECHNICIANS WATER SERVICES 3 3
WATER WORKERS 30 0
MM.S OFFICE
AUDIT 13 13
PLANNERS 3 3
TEAMS IN ALL DEPT'S
DRIVERS 12 12
RECEPTIONISTS 4 2
SECRETARIES/PA’S/ ADMIN OFFICERS 8 8
5.3.2 sKILL DEVELOPMENT
The Work Skill s plan for the period under review was compiled and submitted to Local Government
Seta (LGSETA).Effort were made to align the needs to the institutional Objectives that are one the IDP.
The extents to which the need will address the skill gap are confirmed by the Manager in respective
Departments.
The Institution introduced the system of capacitating employees in with courses that will ultimately
grant the employees qualification rather than the one where one will receive only attendance certificate.
All training offered are NQF aligned and are as a result portable.
Among training listed below the Municipality took its 15 General Workers to a skills programme NQF 3
of Business Administration.
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Training Offered Number attended
Basic Ambulance Courses 03
Hoticulture 10
Fire investigation 10
Project Management 06
National Certification in Business Administration 05
Programme in Human Resources Management 03
IDP Programme 02
Occupational Health and Safety 25
Fire fighter 1 % 2 08
Certificate Programme in Municipal Financial Management 01
Advance programme and programme in Supply chain Management 2
Cisco CCNA Security Package 01
National Certificates in Business Administration 05
Effective Regional planning 1
Mechanical Engineering 1
Financial Management 01
LGNET 03
5.3.3 RECORDKEEPINg PLAN
It is required in terms of the National Archives and Records Services Act No 43 of 1996 that all govern-
ment bodies put in the necessary policies and procedure to manage their records in a well structured
records keeping system. These systems will enable the municipality to manage its records as a valua-
ble asset to support service delivery. The file plan was adopted by Council on 08th December 2011per
resolution 91/2011.
5.3.4 LEAsE OF PROPERTy
The former Guest house was turned into offices to accommodate the growing number of staff. PMU &
PIMMS were leasing offices from TEB Properties and Panchia. These Lease Agreements were terminat-
ed as a cost saving mechanism. They were all accommodated at the Montshioa Guest House.
5.3.5 ITsOsENg FIRE sTATION
We are presently leasing the property from Living Waters Ministries for an amount of R37 800 (per
month) from which the fire services is operating. We are awaiting a request for the buying of a site
from Ditsobotla municipality.
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5.3.6 LEhURUTshE FIRE sTATION
The land on which the fire station stands belong to the municipality. There are 18 flats and a house
occupied by personnel from fire services. They are presently not paying for accommodation pending a
Council resolution. A valuation of the property was conducted. If rental is charged at R1 830-00 for a
flat and R2 040-00 for the house as proposed by the valuator income derived will be R419 760-00 per
annum.
5.3.7 RATLOU LOCAL MUNICIPALITy
A site was donated to the District for the erection of a Fire Station Development of site and building of
fire station will resume early 2012.
5.3.8 MAINTENANCE
MOLOPO REgIONAL OFFICE
Maintenance carried out = R 71 000-00
Montshioa Guesthouse = R289 404-37
Ottosdal Fire = R189 372-00
Delareyville = R191 000-00
Molopo Disaster & Fire = R137 000-00
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Chapter 6
aUDItOr GeNeraL’S repOrt
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1
REPORT OF THE AUDITOR-GENERAL TO THE NORTH WEST PROVINCIAL LEGISLATURE AND THE COUNCIL ON THE NGAKA MODIRI MOLEMA DISTRICT MUNICIPALITY REPORT ON THE FINANCIAL STATEMENTS Introduction 1. I was engaged to audit the accompanying financial statements of the Ngaka Modiri Molema
District Municipality, which comprise the statement of financial position as at 30 June 2011, the statement of financial performance, the statement of changes in net assets and the cash flow statement for the year then ended, a summary of significant accounting policies and other explanatory information and the accounting officer’s report as set out on pages XX to XX.
Accounting officer’s responsibility for the financial statements 2. The accounting officer is responsible for the preparation and fair presentation of these financial
statements in accordance with South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP) and the requirements by the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa 2010 (Act No. 1 of 2010) (DoRA) and for such internal control as management determines necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor-General’s responsibility 3. As required by section 188 of the Constitution of South Africa, 1996 (Act No. 108 of 1996) and
section 4 of the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) my responsibility is to express an opinion on the financial statements based on conducting the audit in accordance with the International Standards on Auditing and General Notice 1111 of 2010 issued in Government Gazette 33872 of 15 December 2010. Because of the matters described in the basis for disclaimer of opinion paragraphs, however, I was not able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion.
Basis for disclaimer of opinion Property, plant and equipment 4. I was unable to obtain sufficient appropriate audit evidence for other assets of R39 999 307
included in property, plant and equipment disclosed in note 5 to the financial statements. This was due to assets of R7 164 054 that could not be traced to the asset register, assets of R9 155 351 that could not be not found at the premises and a difference of R3 849 475 between the financial statements and the asset register. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation and rights of these other assets.
5. The municipality did not review the residual values and useful lives of other assets at each reporting date in accordance with Standard of Generally Recognised Accounting Practice, GRAP 17, Property, plant and equipment. The municipality’s records did not permit the performance of alternative audit procedures. Consequently, I was unable to practicably determine the misstatement in the depreciation and amortisation expense of R5 285 603 disclosed in the statement of financial performance or the valuation of other assets of R39 999 307 included in property, plant and equipment disclosed in note 5 to the financial statements.
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6. I was unable to obtain sufficient appropriate audit evidence regarding the allocation of powers and functions relating to water and sanitation between the district and local municipalities due to inconsistencies in the government notices issued by the minister and the MEC during the establishment of the municipalities and the interpretation of the requirements of the Water Services Act of South Africa, 1998 (Act No. 108 of 1998). As a result of these inconsistencies, I was unable to quantify the possible misstatement in the related infrastructure assets, revenue, receivables and cost of provision of water and sanitation in the financial statements.
Cash and cash equivalents 7. I was unable to obtain sufficient appropriate audit evidence for a difference of R2 614 147
between the cash at bank balance of R23 993 118 disclosed in the financial statements and the cash at bank balance of R26 607 265 in the year-end bank reconciliation. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation and rights of the cash at bank balance of R23 993 118 disclosed in note 1 to the financial statements.
Inventory 8. I was unable to obtain sufficient appropriate audit evidence for inventory of R6 184 462
disclosed in note 3 to the financial statements, as there was no system of control over inventory. There were no satisfactory alternative audit procedures that I could perform to obtain reasonable assurance that inventory was properly recorded. Consequently, I was unable to obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation of inventory of R6 184 462 disclosed in the statement of financial position.
Trade and other payables from exchange transactions
9. I was unable to obtain sufficient appropriate audit evidence for trade creditors of R16 777 662 included in trade creditors of R87 032 722 disclosed in note 6 to the financial statements. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation and rights of trade creditors disclosed in the financial statements.
10. I was unable to obtain sufficient appropriate audit evidence for accrual for leave pay of R2 992 111 disclosed in note 6 to the financial statements. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the valuation of accrual for leave pay disclosed in the financial statements.
Expenditure 11. I was unable to obtain sufficient appropriate audit evidence for expenditure of R 49 396 198
included in contracted services, grants and subsidies paid, repairs and maintenance and general expenses in the statement of financial performance. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness, occurrence, accuracy, cut-off and classification of these expenditure items.
12. I was unable to obtain sufficient appropriate audit evidence to support journal entries of R8 419 521 included in grants and subsidies paid of R97 628 109 disclosed in the statement of financial performance. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness, occurrence, accuracy, cut-off and classification of grants and subsidies expenses disclosed in the financial statements. I could also not practicably determine the effect on the other account balances or classes of transactions contained in the financial statements.
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Irregular expenditure
13. I was unable to obtain sufficient appropriate audit evidence that contracts and quotations of R179 111 964 was procured in accordance with supply chain management regulations and policy. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness of irregular expenditure disclosed in note 23.2 to the financial statements.
Commitments 14. I was unable to obtain sufficient appropriate audit evidence for capital commitments of
R121 262 168 disclosed in note 25 to the financial statements. No contract management system was in place for the identification and recognition of contracts and there were no satisfactory alternative audit procedures that I could perform to obtain reasonable assurance that commitments were properly recorded. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness and accuracy of commitments.
Events after reporting date
15. I was unable to obtain sufficient appropriate audit evidence for contracts of R3 475 587 entered into with two entities disclosed in note 30 to the financial statements. The municipality’s records did not permit the application of alternative audit procedures regarding these contracts. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness and valuation of the disclosure on events after reporting date in note 30 to the financial statements.
Disclaimer of opinion 16. Because of the significance of the matters described in the basis for disclaimer of opinion
paragraphs, I have not been able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion. Accordingly, I do not express an opinion on the financial statements.
Emphasis of matters 17. I draw attention to the matters below. My opinion is not modified in respect of these matters: Unauthorised, irregular and fruitless and wasteful expenditure 18. As disclosed in note 23.1 to the financial statements, unauthorised expenditure of
R77 006 914 incurred in the current year and R580 969 incurred in previous years was still awaiting condonation.
19. As disclosed in note 23.2 to the financial statements, irregular expenditure of R16 405 184 from prior years and R149 254 243 incurred during the current year, was still to be investigated.
20. As disclosed in note 23.2 to the financial statements, fruitless and wasteful expenditure of R423 027 incurred in the current year is still to be investigated.
Additional matter 21. I draw attention to the matter below. My opinion is not modified in respect of this matter: Unaudited supplementary schedules 22. The supplementary information set out on pages XX to XX does not form part of the financial
statements and is presented as additional information. I have not audited these schedules and accordingly I do not express an opinion thereon.
REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS 23. In accordance with the PAA and in terms of General Notice 1111 of 2010, issued in
Government Gazette 33872 of 15 December 2010, I include below my findings on the annual
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performance report as set out on pages XX to XX and material non-compliance with laws and regulations applicable to the municipality.
Predetermined objectives Presentation of information 24. The reported performance against predetermined objectives was deficient in respect of the
following criteria: Performance against predetermined objectives is reported using the National Treasury
guidelines. The following audit findings relate to the above criteria:
Measures taken to improve performance were not explained in the report on predetermined objectives
25. Adequate explanations of measures taken to improve performance were not provided for 46% of the reported targets for the basic service delivery and infrastructure development objectives in the performance report, as required by section 46(1)(c) of the Municipal Systems Act of South Africa 2000 (Act No. 32 of 2000) (MSA).
Usefulness of information 26. The following criteria was used to assess the usefulness of the planned and reported
performance: Measurability: Are objectives made measurable by means of indicators and targets? Are
indicators well defined and verifiable and are targets specific, measurable and time bound? The following audit findings relate to the above criteria: Planned and reported indicators are not well defined
27. For the basic service delivery and infrastructure development objectives, 58% of the planned and reported indicators were not clear, as unambiguous data definitions were not available to allow for data to be collected consistently.
Planned and reported targets are not time bound
28. For the basic service delivery and infrastructure development objectives, 94% of the planned and reported targets were not time bound in specifying the time period or deadline for delivery.
Reported targets are not measurable
29. For the basic service delivery and infrastructure development objectives, 63% of the reported targets were not measurable in identifying the required performance.
Reported targets are not specific
30. For the basic service delivery and infrastructure development objectives, 39% of the reported targets were not specific in clearly identifying the nature and the required level of performance.
Reliability of information 31. The following criteria were used to assess the reliability of the planned and reported
performance: Validity: Actual reported performance has occurred and pertains to the entity. Accuracy: Amounts, numbers and other data relating to reported actual performance have
been recorded and reported appropriately. Completeness: All actual results and events that should have been recorded have been
included in the annual performance report.
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The following audit findings relate to the above criteria The content of the integrated development plan is incomplete
32. The integrated development plan did not include the key performance indicators and performance targets determined by the performance management system, as required by sections 26(i) and 41(1)(b) of the MSA and regulation 12 of the Municipal Planning and Performance Management Regulations, 2001.
The validity, accuracy and completeness of reported performance against indicators could not be confirmed as no supporting source information was provided.
33. For the basic service delivery and infrastructure development objectives the validity, accuracy and completeness of 100% of the reported indicators could not be established as sufficient appropriate audit evidence could not be provided.
Compliance with laws and regulations Strategic planning and performance management 34. The municipal council did not, within the prescribed period after the start of its elected term,
adopt a process set out in writing to guide the planning, drafting, adoption and review of its integrated development plan as required by section 28(1) of the MSA.
35. The municipality did not implement a framework that describes and represents how the municipality’s cycle and processes of performance planning, monitoring, measurement, review, reporting and improvement will be conducted, organised and managed, including determining the roles of the different role players as required by sections 38, 39, 40 and 41 of the MSA and regulations 7 and 8 of the Municipal Planning and Performance Management Regulations.
36. The accounting officer of the municipality did not by 25 January assess the performance of the municipality during the first half of the financial year, taking into account the municipality’s service delivery performance during the first half of the financial year and the service delivery targets and performance indicators set in the service delivery and budget implementation plan as required by section 72(1)(a)(ii) of the MFMA.
37. The accounting officer of the municipality did not submit the results of the assessment on the performance of the municipality during the first half of the financial year to the mayor of the municipality, the National Treasury and the provincial treasury as required by section 72(1)(b) of the MFMA.
Budget 38. The council did not approve the annual budget of the municipality for the 2011-12 financial
year before the start of the financial year, as required by section 16(1) of the MFMA. 39. The municipality incurred expenditure that was not budgeted for, in contravention of section 15
of the MFMA. 40. The mayor did not submit all quarterly reports on the implementation of the budget and the
financial state of affairs of the municipality to council within 30 days after the end of each quarter, as required by section 52(d) of the MFMA.
41. The accounting officer did not always submit the monthly budget statements to the mayor and the relevant provincial treasury, as required by section 71(1) of the MFMA.
Annual financial statements, performance and annual report 42. The accounting officer did not submit the annual financial statements of the municipality for
auditing, within two months after the end of the financial year as required by section 126(1)(a) of the MFMA.
43. The mayor did not table the 2009-10 annual report of the municipality in the council within seven months after the end of the financial year as required by section 127(2) of the MFMA.
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44. The financial statements submitted for auditing were not prepared in all material respects in accordance with the requirements of section 122 of the MFMA. Material misstatements of current liabilities and disclosure items for commitments, revenue, expenditure, unauthorised expenditure and contingent liability identified by the auditors were subsequently corrected, but the uncorrected material misstatements resulted in the financial statements receiving a disclaimer audit opinion.
Procurement and contract management 45. Goods and services with a transaction value of between R10 000 and R200 000 were
procured without obtaining written price quotations from at least three different prospective providers as per the requirements of SCM regulation 17(a) & (c).
46. Quotations were accepted quotations from prospective providers who are not on the list of accredited prospective providers and do not meet the listing requirements prescribed by the SCM policy in contravention of SCM regulation 16(b) and 17(b).
47. Goods and services of a transaction value above R200 000 were procured without inviting competitive bids as per the requirements of SCM regulation 19(a) and 36(1).
48. Sufficient appropriate audit evidence could not be obtained that construction contracts were awarded to contractors that were registered and qualified for the contract in accordance with the prescripts of the Construction Industry Development Board.
49. The municipality did not implement a SCM policy as required by section 111 of the MFMA. 50. The prospective providers list for procuring goods and services through quotations was not
updated at least quarterly to include new suppliers that qualify for listing and prospective providers were not invited to apply for such listing at least once a year as per the requirements of SCM regulation 14(1)(a)(ii) and 14(2).
51. Councillors of the municipality participated in committees evaluating tenders in contravention of section 117 of the MFMA.
52. Awards were made to bidders other than those recommended by the bid evaluation committee without ratification by the accounting officer as required by SCM regulation 29(5)(b).
53. The accounting officer failed to implement measures for combating the abuse of the SCM system as per the requirements of SCM regulation 38(1) because awards were made to providers who abused the SCM system of the municipality.
54. Contracts were extended or modified to the extent that competitive bidding processes were being circumvented contrary to the requirement of a fair supply chain management system in sec 112 of the MFMA.
55. Contracts were extended without tabling the reasons for the proposed amendment in the council of the municipality as required by section 116(3) of the MFMA.
56. The accounting officer failed to implement measures for combating the abuse of the SCM system as per the requirements of SCM regulation 38(1) because awards were made to providers who during the last five years, failed to perform satisfactorily on a previous contract with the municipality or municipal entity or other organ of state.
Transfer of funds and conditional grants 57. The municipality did not always submit monthly reports to the transferring national officer, the
National Treasury and the Provincial Treasury on spending and financial performance in respect of the allocations received as required by section 11(2)(b) of the DoRA and section 71(5) of the MFMA.
58. The municipality did not always submit quarterly reports to the transferring national officer on non-financial performance in respect of the allocation received as required by section 11(2)(c) of the DoRA.
59. The accounting officer did not evaluate the performance of the municipality in respect of programmes funded or partially funded by a schedule 4 allocation within two months after the end of the financial year as required by section 11(6) of the DoRA.
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Expenditure management 60. The accounting officer did not take reasonable steps to prevent unauthorised, irregular and
fruitless and wasteful expenditure, as required by section 62(1)(d) of the MFMA. 61. Money owing by the municipality was not always paid within 30 days of receiving an invoice or
statement, as required by section 65(2)(e) of the MFMA. 62. The accounting officer did not take all reasonable steps to ensure that the municipality had
and maintained an effective system of expenditure control, including procedures for the approval, authorisation, withdrawal and payment of funds, as required by section 65(2)(a) of the MFMA.
Revenue management 63. A credit control and debt collection policy was not implemented as required by section 96(b) of
the MSA.
Asset management 64. The accounting officer did not take all reasonable steps to ensure that the municipality had
and maintained a management, accounting and information system which accounts for the assets of the municipality as required by section 63(2)(a) of the MFMA.
65. The accounting officer did not take all reasonable steps to ensure that the municipality had and maintained an effective system of internal control for assets (including an asset register) as required by section 63(2)(c) of the MFMA.
Human resource management 66. Senior managers directly accountable to the municipal manager did not sign annual
performance agreements for the year under review, as required by sections 57(1)(b) and 57(2)(a) of the MSA.
Internal audit 67. The internal audit unit did not function as required by section 165(2) of the MFMA, in that:
Internal audit did not prepare a risk-based audit plan and an internal audit programme for the financial year under review;
Internal audit did not advise the accounting officer on matters relating to internal audit, accounting procedures and practices, risk and risk management and loss control
Audit committees 68. No audit committee was in place as required by section 166(1) of the MFMA. 69. The municipality did not appoint and budget for a performance audit committee, nor was
another audit committee utilised as the performance audit committee as required by Municipal Planning and Performance Management Regulation 14.
INTERNAL CONTROL 70. In accordance with the PAA and in terms of General Notice 1111 of 2010, issued in
Government Gazette 33872 of 15 December 2010, I considered internal control relevant to my audit, but not for the purpose of expressing an opinion on the effectiveness of internal control. The matters reported below are limited to the significant deficiencies that resulted in the basis for disclaimer of opinion, the findings on the annual performance report and the findings on compliance with laws and regulations included in this report.
Leadership 71. The leadership of the municipality did not exercise oversight responsibility over financial and
performance reporting and compliance with applicable laws and regulations. An effective
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organisational structure that places people with appropriate skills is not established. Financial and performance management 72. The finance and supply chain management departments are not staffed with competent
personnel; this resulted in material amendments to the financial statements submitted for audit and non compliance to supply chain management regulations. Furthermore inadequate record keeping and record management resulted in requested information not always being available within agreed timeframes.
Governance 73. Proper governance structures are not in place and are not functioning effectively as ongoing
monitoring and supervision by internal audit is not undertaken to enable an assessment of the effectiveness of internal control over financial and performance reporting. A fraud prevention plan is not documented and used as per the requirements of applicable legislation. The audit committee did not fulfil its responsibilities as required by legislation and in accordance with accepted best practice. Furthermore, the annual financial statements and performance report was not reviewed prior to submission for audit.
Rustenburg
27 August 2012
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Ngaka Modiri Molema District Municipality
ANNUAL FINANCIAL STATEMENTS
for the year ended 30 June 2011
APPROVAL OF ANNUAL FINANCIAL sTATEMENTs
I am responsible for the preparation of these annual financial statements, which are set out on pages 7
to 52, in terms of Section 126(1) of the Municipal Finance Management Act and which I have signed
on behalf of the Municipality.
I certify that the salaries, allowances and benefits of Councillors, loans made to Councillors, if any, and
payments made to Councillors for loss of office, if any, as disclosed in note 16 of these annual financial
statements are within the upper limits of the framework envisaged in Section 219 of the Constitution,
read with the Remuneration of Public Officer Bearers Act and the Minister of Provincial and Local Gov-
ernment’s determination in accordance with this Act.
__________________________________________________________________
Municipal Manager:
24 January 2012
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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyANNUAL FINANCIAL sTATEMENTs
FOR ThE yEAR ENDED 30 jUNE 2011
REPORT OF ThE ChIEF FINANCIAL OFFICER
1. INTRODUCTION
During the 2010/11 financial year, the municipality was able to approve the budget and the Intergrated Develop-
ment Plan (IDP) which were used to implement projects and programmes to provide basic services and promote
Local Economic development in a quest to improve the lives of the citizens within the district. Implementation of
the financial reforms also continued and the Municipal Financial Management Act to effect day-to-day.
2. bUDgET
Council approved an operating budget of R588 845 620 and capital budget of R251 565 765 as well as revenue
budget of R588 845 620 for the 2010/11 financial year. 3. CAPITAL ExPENDITURE
Capital expenditure in the current year amounted to R144 607 279 and R167 225 419 in the previous year.
4. INVEsTMENTs
On 30 June 2011 investments amounted to R178 608 834 there were no withdrawals in the year under re-
view.
5. CAsh
At 30 June 2011 cash and equavalents amounted to R202 601 952.
6. PROVIsIONs
Provisions of R5 192 688 were made during the year 2010/11 period as stipulated in note 8 of the annual finan-cial statements.
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7. TAbLE OF OPERATINg REsULTs
The overall results for Ngaka Modiri Molema District Municipality for the period 30 June 2011
Income Actual 2010/2011 Variance 2010/11
Actual 2009/2010
Variance Actual/ Budget
Budget 2010/2011
Operating Income 504 531 367 12% 444 074 516 14% 588 845 6200 504 531 367 444 074 516 588 845 6200
EXPENDITURE
Operating expenditure 385 328 308 30% 267 899 025 -14% 337 279 855 Closing surplus 119 203 058 -48% 176 175 491 251 565 765
504 531 367 444 074 516 588 845 620 8. APPRECIATION
My appreciation goes to the Executive Mayor, the Speaker, the Chief Whip, Councilors, the Municipal Manager,
Executives Managers, Managers and staff for their support and co-operation received during the year.
I wish to convey a special word of appreciation to all staff members who assisted me during the 2011 compila-
tion of the Annual Financial Statements for their dedication and hard work, as well as to all staff in the finance
for their loyal support and dedication in all operations of the municipality.
______________________
M W MolokeleActing Chief Financial Officer30 November 2011
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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysTATEMENT OF FINANCIAL POsITION
As AT 30 jUNE 2011
Note 2011 2010
R RASSETSCurrent assetsCash and cash equivalents 1 202 601 952 63 876 154 Inventories 3 6 184 462 4 653 453
Other receivables from non-exchange transactions 2 581 937 2 911 121 VAT receivable 7 53 971 636 43 300 484 Prepayments 4 1 476 279 44 430 140
Non-current assetsProperty, Plant And Equipment 5 333 814 711 188 920 992
Total assets 598 630 976 348 092 344
LIABILITIESCurrent liabilities
Trade and other payables from exchange transactions 6 90 024 834 18 401 776 Current provisions 8 2 200 578 1 748 525
Current portion of unspent conditional grants and receipts 9 79 561 544 20 301 079
Total liabilities 171 786 956 40 451 380
Net assets 426 844 020 307 640 964
NET ASSETSAccumulated surplus / (deficit) 425 161 064 305 958 007 Reserves 1 682 957 1 682 957
Total net assets426 844 022 307 640 964
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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysTATEMENT OF FINANCIAL PERFORMANCE
FOR ThE yEAR ENDINg 30 jUNE 2011
Note 2011 2010R R
RevenueRental of facilities and equipment 10 6 667 15 561 Interest earned - external investments 11 14 305 335 14 998 780 Government grants and subsidies 12 486 007 766 419 516 459 Other income 13 4 211 599 9 543 716
Total revenue 504 531 367 444 074 516
ExpensesEmployee related costs 14 86 225 090 79 658 271 Remuneration of councillors 15 7 241 981 7 518 291 Fines 445 229 12 183 Bad debts 2 5 515 358 - Depreciation and amortisation expense 16 5 285 603 5 029 231 Contracted services 17 22 631 219 15 329 275 Grants and subsidies paid 19 97 628 109 41 335 701 Repairs and maintenance 18 18 768 315 18 977 088 General Expenses 20 141 587 405 100 038 985
Total expenses 385 328 309 267 899 025
Surplus / (deficit) for the period 119 203 058 176 175 491
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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysTATEMENT OF ChANgEs IN NET AssETs
As AT 30 jUNE 2011
Govern-ment Grant
Reserve
Capital Replacement
Reserve
Accumulat-ed Surplus/
(Deficit)
Total: Net Assets
Note R R R R
Balance at 30 June 2009 - - 131 465 473 131 465 473
Prior year appropriations - - - -
Changes in accounting policy - - - -
Correction of Error - - - -
Restated Balance 2009 - - 131 465 473 131 465 473
Transfers to / from accumulated surplus/(deficit)
1 682 957 (1 682 957) -
Surplus / (deficit) for the period 176 175 490 176 175 490
Restated Balance at 30 June 2010 1 682 957 - 305 958 006 307 640 963
Surplus / (deficit) for the period - - 119 203 058 119 203 058
Transfers to / from accumulated surplus/(deficit)
- - - -
Balance at 30 June 2011 1 682 957 - 425 161 064 426 844 021
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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyCAsh FLOW sTATEMENT
As AT 30 jUNE 2011
Note 2011 2010
R R
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts 504 531 367 376 566 804
Sales of goods and services 6 667 15 561
Grants 486 007 766 419 516 459
Earmarked Funds -
Working Capital Movements - (67 507 712)
Interest received 14 305 335 14 998 780
Other receipts 4 211 599 9 543 716
Payments 215 626 247 263 065 950
Employee costs 93 467 071 87 176 562
Working Capital Movements - 196 156
Suppliers 122 159 176 175 693 232
Prior year retained earnings adjustment - -
Non-casflow adjustment -
Interest paid - -
Other payments -
Net cash flows from operating activities 21 288 905 120 113 500 854
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of property, plant and equipment (150 179 324) (167 225 420)
Net cash flows from investing activities (150 179 324) (167 225 420)
CASH FLOWS FROM FINANCING ACTIVITIES
Repayment of borrowings - -
Net cash flows from financing activities - -
Net increase / (decrease) in net cash and cash equivalents 138 725 796 (53 724 566)
Net cash and cash equivalents at beginning of period 63 876 156 117 600 722
Net cash and cash equivalents at end of period 22 202 601 952 63 876 156
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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysUMMARy OF sIgNIFICANT ACCOUNTINg POLICIEs
FOR ThE yEAR ENDED 30 jUNE 2011
bAsIs OF ACCOUNTINg
1.1 bAsIs OF PREsENTATION
The annual financial statements have been prepared on an accrual basis of accounting and are in accordance with historical cost convention unless specified otherwise.
These annual financial statements have been prepared in accordance with Generally Recognised
Accounting Practice (GRAP), issued by the Accounting Standards Board in accordance with
Section 122(3) of the Municipal Finance Management Act, (Act No 56 of 2003) including any
interpretation and directives issued by the acounting standards board.
The principal accounting policies adopted in the preparation of these annual financial state-
ments are set out below.
Assets, liabilities, revenues and expenses have not been offset except when offsetting is re-
quired or permitted by a Standard of GRAP.
The accounting policies applied are consistent with those used to present the previous year’s
financial statements, unless explicitly stated. The details of any changes in accounting policies
are explained in the relevant policy. 1.2 PREsENTATION CURRENCy
These annual financial statements are presented in South African Rand, which is the functional
currency of the municipality. 1.3 gOINg CONCERN AssUMPTION
These annual financial statements have been prepared on the assumption that the municipali-
ty will continue to operate as a going concern for at least the next 12 months.
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1.4 COMPARATIVE INFORMATION
Budget information in accordance with GRAP 1 and 24, has been provided in an annexure to
these financial statements and forms part of the audited annual financial statements.
When the presentation or classification of items in the annual financial statements is amended,
prior period comparative amounts are restated. The nature and reason for the reclassification
is disclosed. Where accounting errors have been identified in the current year, the correction
is made retrospectively as far as is practicable, and the prior year comparatives are restated
accordingly. Where there has been a change in accounting policy in the current year, the ad-
justment is made retrospectively as far as is practicable, and the prior year comparatives are
restated accordingly. 1.5 sTANDARDs, AMENDMENTs TO sTANDARDs AND INTERPRETATIONs IssUED
AND EFFECTIVE The municipality adopted the following GRAP standards which have been issued and are effec-
tive. This constitutes a change in accounting policy. The accounting policies are set out below
and the change in policy is disclosed in note 23 to the annual financial statements
GRAP 1 - Presentation of Financial Statements GRAP 2 - Cash Flow Statements GRAP 3 - Accounting Policies, Changes in Accounting Estimates and Errors GRAP 4 - The Effects of changes in Foreign Exchange Rates GRAP 5 - Borrowing Costs GRAP 6 - Consolidated and Separate Financial Statements GRAP 7 - Investments in Associates GRAP 8 - Interest in Joint Ventures GRAP 9 - Revenue from Exchange Transactions GRAP 10 - Financial Reporting in Hyperinflationary Economies GRAP 11 - Construction Contracts GRAP 12 - Inventories GRAP 13 - Leases GRAP 14 - Events after the reporting date GRAP 16 - Investment Property GRAP 17 - Property Plant and Equipment and the relevant transitional provisions GRAP 19 - Provisions, Contingent Liabilities and Contingent Assets GRAP 100 - Non-Current Assets Held for Sale & Discontinued Operations GRAP 101 - Agriculture GRAP 102 - Intangible Assets
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1.6 sTANDARDs, AMENDMENTs TO sTANDARDs AND INTERPRETATIONs IssUED bUT NOT yET EFFECTIVE The following GRAP standards have been issued but are not yet effective and have not been
early adopted by the municipality:
GRAP 18 - Segment Reporting GRAP 21 - Impairment of non-cash-generating assets GRAP 23 - Revenue from Non-exchange Transactions (Taxes and Transfers) GRAP 24 - Presentation of Budget Information in Financial Statements GRAP 25 - Employee Benefits GRAP 26 - Impairment of cash-generating assets GRAP 103 - Heritage Assets GRAP 104 - Financial Instruments
2. PROPERTy, PLANT AND EQUIPMENT
2.1 INITIAL RECOgNITION
Property, plant and equipment are tangible non-current assets (including infrastructure assets)
that are held for use in the production or supply of goods or services, rental to others, or for
administrative purposes, and are expected to be used during more than one year. Items of prop-
erty, plant and equipment are initially recognised as assets on acquisition date and are initially
recorded at cost.
The cost of an item of property, plant and equipment is the purchase price and other costs
attributable to bring the asset to the location and condition necessary for it to be capable of
operating in the manner intended by the municipality. Trade discounts and rebates are deducted
in arriving at the cost. The cost also includes the necessary costs of dismantling and removing
the asset and restoring the site on which it is located. When significant components of an item
of property, plan and equipment have different useful lives, they are accounted for as separate
items (major components) of property, plant and equipment.
Where an asset is acquired by the municipality for no or nominal consideration (i.e. a non-ex-
change transaction), the cost is deemed to be equal to the fair value of that asset on the
date acquired. Where an item of property, plant and equipment is acquired in exchange for a
non-monetary asset or monetary assets, or a combination of monetary and non-monetary as-
sets, the asset acquired is initially measured at fair value (the cost). If the acquired item’s fair
value was not determinable, it’s deemed cost is the carrying amount of the asset(s) given up.
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Major spare parts and servicing equipment qualify as property, plant and equipment when the
municipality expects to use them during more than one period. Similarly, if the major spare
parts and servicing equipment can be used only in connection with an item of property, plant
and equipment, they are accounted for as property, plant and equipment.
2.2 sUbsEQUENT MEAsUREMENT - COsT MODEL
Subsequent to initial recognition, items of property, plant and equipment are measured at cost
less accumulated depreciation and impairment losses. Land is not depreciated as it is deemed
to have an indefinite useful life.
Where the municipality replaces parts of an asset, it derecognises the part of the asset being
replaced and capitalises the new component. Subsequent expenditure incurred on an asset is
capitalised when it increases the capacity or future economic benefits associated with the as-
set. 2.3 DEPRECIATION AND IMPAIRMENT
Depreciation is calculated on the depreciable amount, using the straight-line method over the
estimated useful lives of the assets. Components of assets that are significant in relation to the
whole asset and that have different useful lives are depreciated separately. The annual depreci-
ation rates are based on the following estimated average asset lives: INFRAsTRUCTURE
Roads and Lights 10-40 COMMUNITy
Buildings 30 Recreational Facilities 30 Cemeteries 30 Halls 30 Libraries 30 Civic Buildings 30 Other assets 15-30 OThER
Buildings 30 Office equipment 5-7 Furniture and fittings 5-10 Emergency equipment 5 Computer equipment 5 Motor Vehicles 7-10 Other assets 4-10
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The residual value, the useful life of an asset and the depreciation method is reviewed annually
and any changes are recognized as a change in accounting estimate in the Standard of Financial
Performance.
The municipality tests for impairment where there is an indication that an asset may be im-
paired. An assessment of whether there is an indication of possible impairment is done at each
reporting date. Where the carrying amount of an item of property, plant and equipment is greater
than the estimated recoverable amount (or recoverable service amount), it is written down im-
mediately to its recoverable amount (or recoverable service amount) and an impairment loss is
charged to the Statement of Financial Performance
2.4 DERECOGNITION
Items of Property, plant and equipment are derecognised when the asset is disposed of or when
there are no further economic benefits or service potential expected from the use of the asset.
The gain or loss arising on the disposal or retirement of an item of property, plant and equip-
ment is determined as the difference between the sales proceeds and the carrying value and is
recognised in the Statement of Financial Performance.
3. INTANgIbLE AssETs
3.1 INITIAL RECOgNITION
An intangible asset is an identifiable non-monetary asset without physical substance. Examples
include computer software, licenses, and development costs. The municipality recognises an
intangible asset in its Statement of Financial Position only when it is probable that the expected
future economic benefits or service potential that are attributable to the asset will flow to the
municipality and the cost or fair value of the asset can be measured reliably.
“Internally generated intangible assets are subject to strict recogni-
tion criteria before they are capitalised. Research expenditure is never capi-
talised, while development expenditure is only capitalised to the extent that:
• Intangible assets are initially recognised at cost
• Where an intangible asset is acquired by the municipality for no or nominal consideration
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(i.e. a non-exchange transaction), the cost is deemed to be equal to the fair value of that
asset on the date acquired.
• Where an intangible asset is acquired in exchange for a non-monetary asset or monetary
assets, or a combination of monetary and non-monetary assets, the asset acquired is
initially measured at fair value (the cost). If the acquired item’s fair value was not determi-
nable, it’s deemed cost is the carrying amount of the asset(s) given up.
3.2 sUbsEQUENT MEAsUREMENT - COsT MODEL
Intangible assets are subsequently carried at cost less accumulated amoritisation and impair-
ments. The cost of an intangible asset is amortised over the useful life where that useful life is
finite. Where the useful life is indefinite, the asset is not amortised but is subject to an annual
impairment test. 3.3 AMORTIsATION AND IMPAIRMENT
Amortisation is charged so as to write off the cost or valuation of intangible assets over their
estimated useful lives using the straight line method. The annual amortisation rates are based
on the following estimated average asset lives:
Computer software 5
The amortisation period and the amortisation method for an intangible asset with a finite useful
life are reviewed at each reporting date and any changes are recognised as a change in account-
ing estimate in the Statement of Financial Performance.
The municipality tests intangible assets with finite useful lives for impairment where there is
an indication that an asset may be impaired. An assessment of whether there is an indication
of possible impairment is done at each reporting date. Where the carrying amount of an item
of an intangible asset is greater than the estimated recoverable amount (or recoverable ser-
vice amount), it is written down immediately to its recoverable amount (or recoverable service
amount) and an impairment loss is charged to the Statement of Financial Performance.
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3.4 DERECOgNITION
Intangible assets are derecognised when the asset is disposed of or when there are no further
economic benefits or service potential expected from the use of the asset. The gain or loss
arising on the disposal or retirement of an intangible asset is determined as the difference be-
tween the sales proceeds and the carrying value and is recognised in the Statement of Financial
Performance.
INVEsTMENT PROPERTy
4.1 INITIAL RECOgNITION
Investment property includes property (land or a building, or part of a building, or both land or
buildings held under a finance lease) held to earn rentals and/or for capital appreciation, rather
than held to meet service delivery objectives, the production or supply of goods or services, or
the sale of an asset in the ordinary course of operations.
At initial recognition, the municipality measures investment property at cost including transac-
tion costs once it meets the definition of investment property. However, where an investment
property was acquired through a non-exchange transaction (i.e. where it acquired the invest-
ment property for no or a nominal value), its cost is its fair value as at the date of acquisition.
The cost of self-constructed investment property is the cost at date of completion.
4.2 sUbsEQUENT MEAsUREMENT - COsT MODEL
Investment property is measured using the cost model. Under the cost model, investment
property is carried at cost less any accumulated depreciation and any accumulated impairment
losses.
Depreciation is calculated on the depreciable amount, using the straight-line method over the
estimated useful lives of the assets. Components of assets that are significant in relation to the
whole asset and that have different useful lives are depreciated separately. The annual depreci-
ation rates are based on the following estimated average asset lives:
Investment property (Buildings) 30
Land Not depreciated
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NON-CURRENT AssETs hELD FOR sALE
5.1 INITIAL RECOgNITION
Non-current assets and disposal groups are classified as held for sale if their carrying amount
will be recovered through a sale transaction rather than through continuing use. This condition
is regarded as met only when the sale is highly probable and the asset (or disposal group) is
available for immediate sale in its present condition. Management must be committed to the
sale, which should be expected to qualify for recognition as a completed sale within one year
from the date of classification.
5.2 sUbsEQUENT MEAsUREMENT
Non-current assets held for sale (or disposal group) are measured at the lower of carrying
amount and fair value less costs to sell. A non-current asset is not depreciated (or amortised)
while it is classified as held for sale, or while it is part of a disposal group classified as held for
sale.
Interest and other expenses attributable to the liabilities of a disposal group classified as held
for sale are recognised in surplus or deficit.
INVENTORIEs 6.1 INITIAL RECOgNITION
Inventories comprise current assets held for sale, consumption or distribution during the ordi-
nary course of business. Inventories are initially recognised at cost. Cost generally refers to
the purchase price, plus taxes, transport costs and any other costs in bringing the inventories to
their current location and condition. Where inventory is manufactured, constructed or produced,
the cost includes the cost of labour, materials and overheads used during the manufacturing
process.
Consumable stores, raw materials, work-in-progress and finished goods are valued at the lower
of cost and net realisable value. In general, the basis of determining cost is the first-in, first-out
method. Where inventory is acquired by the municipality for no or nominal consideration (i.e. a
non-exchange transaction), the cost is deemed to be equal to the fair value of the item on the
date acquired.
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6.2 sUbsEQUENT MEAsUREMENT
Inventories, consisting of consumable stores, raw materials, work-in-progress and finished
goods, are valued at the lower of cost and net realisable value unless they are to be distribut-
ed at no or nominal charge, in which case they are measured at the lower of cost and current
replacement cost. Redundant and slow-moving inventories are identified and written down in
this way. Differences arising on the valuation of inventory are recognised in the Statement of
Financial Performance in the year in which they arose. The amount of any reversal of any write-
down of inventories arising from an increase in net realisable value or current replacement cost
is recognised as a reduction in the amount of inventories recognised as an expense in the period
in which the reversal occurs.
The carrying amount of inventories is recognised as an expense in the period that the inventory
was sold, distributed, written off or consumed, unless that cost qualifies for capitalisation to the
cost of another asset.
FINANCIAL INsTRUMENTs 7.1 INITIAL RECOgNITION
Financial instruments are initially recognised at fair value. 7.2 sUbsEQUENT MEAsUREMENT
Financial Assets are categorised according to their nature as either financial assets at fair value
through profit or loss, held-to maturity, loans and receivables, or available for sale. Financial lia-
bilities are categorised as either at fair value through profit or loss or financial liabilities carried
at amortised cost (“other”). The subsequent measurement of financial assets and liabilities
depends on this categorisation and, in the absence of an approved GRAP Standard on Financial
Instruments, is in accordance with IAS 39. 7.2.1 INVEsTMENTs
Investments, which include listed government bonds, unlisted municipal bonds, fixed deposits
and short-term deposits invested in registered commercial banks, are categorised as either
held-to-maturity where the criteria for that categorisation are met, or as loans and receivables,
and are measured at amortised cost. Where investments have been impaired, the carrying value
is adjusted by the impairment loss, which is recognised as an expense in the period that the im-
pairment is identified. Impairments are calculated as being the difference between the carrying
amount and the present value of the expected future cash flows flowing from the instrument.
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On disposal of an investment, the difference between the net disposal proceeds and the carry-
ing amount is charged or credited to the Statement of Financial Performance.
7.2.2 TRADE AND OThER RECEIVAbLEs
Trade and other receivables are categorised as financial assets: loans and receivables and are
initially recognised at fair value and subsequently carried at amortised cost. Amortised cost re-
fers to the initial carrying amount, plus interest, less repayments and impairments. An estimate
is made for doubtful receivables based on a review of all outstanding amounts at year-end.
Significant financial difficulties of the debtor, probability that the debtor will enter bankruptcy
or financial reorganisation, and default or delinquency in payments (more than 30 days overdue)
are considered indicators that the trade receivable is impaired. Impairments are determined by
discounting expected future cash flows to their present value. Amounts that are receivable with-
in 12 months from the reporting date are classified as current.
An impairment of trade receivables is accounted for by reducing the carrying amount of trade
receivables through the use of an allowance account, and the amount of the loss is recognised
in the Statement of Financial Performance within operating expenses. When a trade receivable
is uncollectible, it is written off. Subsequent recoveries of amounts previously written off are
credited against operating expenses in the Statement of Financial Performance.
7.2.3 TRADE PAyAbLEs AND bORROWINgs
Financial liabilities consist of trade payables and borrowings. They are categorised as financial
liabilities held at amortised cost, are initially recognised at fair value and subsequently measured
at amortised cost which is the initial carrying amount, less repayments, plus interest.
7.2.4 CAsh AND CAsh EQUIVALENTs
Cash includes cash on hand (including petty cash) and cash with banks (including call
deposits). Cash equivalents are short-term highly liquid investments, readily convertible into
known amounts of cash, that are held with registered banking institutions and are subject to
an insignificant risk of change in value. For the purposes of the cash flow statement, cash and
cash equivalents comprise cash on hand, readily available deposits with banks, net of bank
overdrafts.
Bank overdrafts are recorded based on the facility utilised. Finance charges on bank over-
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draft are expensed as incurred. Amounts owing in respect of bank overdrafts are categorised as
financial liabilities: other financial liabilities carried at amortised cost.
8. UNAUThORIsED ExPENDITURE
Unauthorised expenditure is expenditure that has not been budgeted, expenditure that is not in
terms of the conditions of an allocation received from another sphere of government, munic-
ipality or organ of state and expenditure in the form of a grant that is not permitted in terms
of the Municipal Finance Management Act (Act No.56 of 2003). Unauthorised expenditure is
accounted for as an expense in the Statement of Financial Performance and where recovered, it
is subsequently accounted for as revenue in the Statement of Financial Performance.
9. IRREgULAR ExPENDITURE
Irregular expenditure is expenditure that is contrary to the Municipal Finance Management Act
(Act No.56 of 2003), the Municipal Systems Act (Act No.32 of 2000), the Public Office Bearers
Act (Act No. 20 of 1998) or is in contravention of the Municipality’s supply chain management
policy. Irregular expenditure excludes unauthorised expenditure. Irregular expenditure is account-
ed for as expenditure in the Statement of Financial Performance and where recovered, it is sub-
sequently accounted for as revenue in the Statement of Financial Performance.
10 FRUITLEss AND WAsTEFUL ExPENDITURE
Fruitless and wasteful expenditure is expenditure that was made in vain and would have been
avoided had reasonable care been exercised. Fruitless and wasteful expenditure is accounted
for as expenditure in the Statement of Financial Performance and where recovered, it is subse-
quently accounted for as revenue in the Statement of Financial Performance.
11 PROVIsIONs
Provisions are recognised when the municipality has a present or constructive obligation as a re-
sult of past events, it is probable that an outflow of resources embodying economic benefits will
be required to settle the obligation and a reliable estimate of the provision can be made. Provi-
sions are reviewed at reporting date and adjusted to reflect the current best estimate. Where the
effect is material, non-current provisions are discounted to their present value using a pre-tax
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discount rate that reflects the market’s current assessment of the time value of money, adjusted
for risks specific to the liability (for example in the case of obligations for the rehabilitation of
land).
The municipality does not recognise a contingent liability or contingent asset. A contingent lia-
bility is disclosed unless the possibility of an outflow of resources embodying economic benefits
is remote. A contingent asset is disclosed where an inflow of economic benefits is probable
Future events that may affect the amount required to settle an obligation are reflected in the
amount of a provision where there is sufficient objective evidence that they will occur. Gains
from the expected disposal of assets are not taken into account in measuring a provision. Pro-
visions are not recognised for future operating losses. The present obligation under an onerous
contract is recognised and measured as a provision.
A provision for restructuring costs is recognised only when the following criteria over and above
the recognition criteria of a provision have been met:
“(a) The municipality has a detailed formal plan for the restructuring identifying at least:
• the business or part of a business concerned;
• the principal locations affected;
• the location, function, and approximate number of employees who will be compensated
for terminating their services;- the expenditures that will be undertaken; and when the
plan will be implemented; and“
(b) The municipality has raised a valid expectation in those affected that it will carry out the re-
structuring by starting to implement that plan or announcing its main features to those affected
by it.
12 LEAsEs
12.1 MUNICIPALITy As LEssEE
Leases are classified as finance leases where substantially all the risks and rewards associated
with ownership of an asset are transferred to the municipality. Property, plant and equipment or
intangible assets subject to finance lease agreements are initially recognised at the lower of the
asset’s fair value and the present value of the minimum lease payments.
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The corresponding liabilities are initially recognised at the inception of the lease and are meas-ured as the sum of the minimum lease payments due in terms of the lease agreement, dis-counted for the effect of interest. In discounting the lease payments, the municipality uses the interest rate that exactly discounts the lease payments and unguaranteed residual value to the fair value of the asset plus any direct costs incurred.
Subsequent to initial recognition, the leased assets are accounted for in accordance with the stated accounting policies applicable to property, plant, equipment or intangibles. The lease liability is reduced by the lease payments, which are allocated between the lease finance cost and the capital repayment using the effective interest rate method. Lease finance costs are ex-pensed when incurred. The accounting policies relating to derecognition of financial instruments are applied to lease payables. The lease asset is depreciated over the shorter of the asset’s useful life or the lease term.
Operating leases are those leases that do not fall within the scope of the above definition. Operating lease rentals are accrued on a straight-line basis over the term of the relevant lease.
12.2 MUNICIPALITy As LEssOR
Under a finance lease, the municipality recognises the lease payments to be received in terms of a lease agreement as an asset (receivable). The receivable is calculated as the sum of all the minimum lease payments to be received, plus any unguaranteed residual accruing to the munic-ipality, discounted at the interest rate implicit in the lease.
The receivable is reduced by the capital portion of the lease installments received, with the inter-est portion being recognised as interest revenue on a time proportionate basis. The accounting policies relating to derecognition and impairment of financial instruments are applied to lease receivables. Rental income from operating leases is recognised on a straight-line basis over the term of the relevant lease.
REVENUE
13.1 REVENUE FROM ExChANgE TRANsACTIONs
Revenue from exchange transactions refers to revenue that accrued to the municipality directly in return for services rendered / goods sold, the value of which approximates the consideration received or receivable.
Interest revenue is recognised on a time proportion basis.
Revenue from the rental of facilities and equipment is recognised on a straight-line basis over the term of the lease agreement.
Revenue from the sale of goods is recognised when substantially all the risks and rewards in those goods is passed to the consumer.
13.2 REVENUE FROM NON-ExChANgE TRANsACTIONs
Revenue from non-exchange transactions refers to transactions where the municipality received revenue from another entity without directly giving approximately equal value in exchange. Revenue from non-exchange transactions is generally recognised to the extent that the related receipt or receivable qualifies for recognition as an asset and there is no liability to repay the amount.
Revenue from public contributions and donations is recognised when all conditions associated
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with the contribution have been met or where the contribution is to finance property, plant and equipment, when such items of property, plant and equipment qualifies for recognition and first becomes available for use by the municipality. Where public contributions have been received but the municipality has not met the related conditions, a deferred income (liability) is recog-nised.
Contributed property, plant and equipment is recognised when such items of property, plant and equipment qualifies for recognition and become available for use by the municipality. Revenue from the recovery of unauthorised, irregular, fruitless and wasteful expenditure is based on legislated procedures, including those set out in the Municipal Finance Management Act (Act No.56 of 2003) and is recognised when the recovery thereof from the responsible councillors or officials is virtually certain.
13.3 gRANTs, TRANsFERs AND DONATIONs
Grants, transfers and donations received or receivable are recognised when the resources that have been transferred meet the criteria for recognition as an asset. A corresponding liability is raised to the extent that the grant, transfer or donation is conditional.
The liability is transferred to revenue as and when the conditions attached to the grant are met. Grants without any conditions attached are recognised as revenue when the asset is recognised.
14. bORROWINg COsTs
Borrowing costs that are directly attributable to the acquisition, construction or production of qualifying assets are capitalised to the cost of that asset unless it is inappropriate to do so. The municipality ceases the capitalisation of borrowing costs when substantially all the activities to prepare the asset for its intended use or sale are complete.
It is considered inappropriate to capitalise borrowing costs where the link between the funds borrowed and the capital asset acquired cannot be adequately established. Borrowing costs in-curred other than on qualifying assets are recognised as an expense in surplus or deficit when incurred.
15 RETIREMENT bENEFITs
Defined Contribution Plan
The municipality provides retirement benefits for its employees and councillors Contributions to defined contribution retirement benefit plans are recognised as an expense when employees and councillors have rendered the employment service or served office entailing them to the contributions
16. IMPAIRMENT OF AssETs
The municipality assesses at each reporting date whether there is any indication that an asset may be impaired. If any such indication exists, the municipality estimates the recoverable ser-vice amount of the asset.
Irrespective of whether there is any indication of impairment, the municipality also:
ngaka modiri molema dm
136
- tests intangible assets with an indefinite useful life or intangible assets not yet available for use for impairment annually by comparing its carrying amount with its recoverable amount. This impairment test is performed during the annual period and at the same time every period. If there is any indication that an asset may be impaired, the recoverable service amount is es-timated for the individual asset. If it is not possible to estimate the recoverable service amount of the individual asset, the recoverable service amount of the cash-generating unit to which the asset belongs is determined.
The recoverable service amount of an asset or a cash-generating unit is the higher of its fair value less costs to sell and its value in use.
If the recoverable service amount of an asset is less than its carrying amount, the carrying amount of the asset is reduced to its recoverable service amount. That reduction is an impair-ment loss.
An impairment loss of assets carried at cost less any accumulated depreciation or amortisation is recognised immediately in surplus or deficit. Any impairment loss of a revalued asset is treat-ed as a revaluation decrease.
An impairment loss is recognised for cash-generating units if the recoverable service amount of the unit is less than the carrying amount of the unit. The impairment loss is allocated to reduce the carrying amount of the assets of the unit as follows: - to the assets of the unit, pro rata on the basis of the carrying amount of each asset in the unit.
A municipality assesses at each reporting date whether there is any indication that an impair-ment loss recognised in prior periods for assets may no longer exist or may have decreased. If any such indication exists, the recoverable service amounts of those assets are estimated.
The increased carrying amount of an asset attributable to a reversal of an impairment loss does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior periods.
A reversal of an impairment loss of assets carried at cost less accumulated depreciation or am-ortisation is recognised immediately in surplus or deficit. Any reversal of an impairment loss of a revalued asset is treated as a revaluation increase.
17. gOVERNMENT gRANT REsERVE
When items of property, plant and equipment are financed from government grants, a transfer is made from the accumulated surplus/(deficit) to the Government Grants Reserve equal to the Government Grant recorded as revenue in the Statement of Financial Performance in accordance with a directive (budget circular) issued by National Treasury.
When such items of property, plant and equipment are depreciated, a transfer is made from the Government Grant Reserve to the accumulated surplus/(deficit). The purpose of this policy is to promote community equity and facilitate budgetary control by ensuring that sufficient funds are set aside to offset the depreciation charges that will be incurred over the estimated useful life of the item of property, plant and equipment financed from Government Grants.
When an item of property, plant and equipment financed from government grants is disposed, the balance in the GovernmentGrant Reserve relating to such item is transferred to the accumu-lated surplus/(deficit)
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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyNOTEs TO ThE FINANCIAL sTATEMENTs
FOR ThE yEAR ENDED 30 jUNE 2011
2011 2010R R
1. CASH AND CASH EQUIVALENTSCash and cash equivalents consist of the following:Cash at bank 23 993 118 (99 039 382) Call Accounts 178 608 834 162 915 536
202 601 952 63 876 154
The Municipality has the following bank accounts: -
Current Account (Primary Bank Account)
First National Bank : Account Number 529 100 867 95
Cash book balance at beginning of year (99 039 382) (35 072 948)
Cash book balance at end of year 23 993 118 (99 039 382)
Bank statement balance at beginning of year 17 765 008 22 556
Bank statement balance at end of year 37 314 401 17 765 008
Cash on hand - -
Total cash and cash equivalents 202 601 952 63 876 154
Total bank overdraft -
Call Accounts 178 608 834 162 915 449
Detail of InvestmentsInvestec 5 526 116 - Nedbank: Account no 7881001518 16 519 204 15 842 449 FNB 1: Account no 62103688969 - 27 765 004 FNB 2: Account no 62046444741 29 924 330 507 344 ABSA 1: Account no 6064362745 92 252 89 770 ABSA 2: Account no 7064362660 700 550 675 799 ABSA 3: Account no 160432-2201-01 202 803 196 773 AIMS: Account no 27004 1 458 870 1 398 984 Momentum 1: Account no PP022502593 - 21 652 566 Momentum 2: Account no PP022502587 124 184 708 94 786 760
178 608 834 162 915 449
No investments were pledged as security for any funding facilities of the Council
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138
NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyNOTEs TO ThE FINANCIAL sTATEMENTs
FOR ThE yEAR ENDED 30 jUNE 2011
Note 2011 2010
R R
2 Other reCeIVaBLeS FrOM NON-eXChaNGe traNSaCtIONS
Other debtors 7 156 953 3 970 778
Provision for doubtful debts (6 575 016) (1 059 658)
Total Other Debtors 581 937 2 911 121
Reconciliation of the doubtful debt provision
Balance at beginning of the year (1 059 658) (3 211 030)
Contributions to provision (5 515 358) -
Doubtful debts written off against provision - -
Reversal of provision - 2 151 372
Balance at end of year (6 575 016) (1 059 658)
3 INVeNtOrIeS
Opening balance of inventories: 4 653 453 3 315 929
Consumable stores - at cost 446 613 235 466
Maintenance materials - at cost 4 206 840 3 080 463
Movement for the year: 1 531 009 2 868 533
Consumable stores 253 941 465 088
Maintenance materials 1 277 067 2 403 445
Write-down / (reversal of write-down) to Net Replacement Value (NRV) or Net Replacement Cost (NRC):
- -
Consumable stores - -
Maintenance materials - -
Closing balance of inventories: 6 184 462 4 653 453
Consumable stores 700 554 446 613
Maintenance materials 5 483 907 4 206 840
No inventory was pledged as security
Where necessary specific provision is made for obsolete stock
4 PREPAYMENTS
Prepaid expenses 1 476 279 44 430 140
A prepaid deposit was paid on movable assets, delivery will only take place after year-end
ngaka modiri molema dm
139
Ng
AK
A M
OD
IRI
MO
LEM
A D
IsTR
ICT
MU
NIC
IPA
LITy
NO
TEs
TO T
hE
FIN
AN
CIA
L sT
ATE
MEN
TsFO
R T
hE
yEA
R E
ND
ED 3
0 jU
NE
2011
5PR
OPE
RTY,
PLA
NT
AN
D E
QU
IPM
ENT
5.1
Rec
onci
liatio
n of
Car
ryin
g Va
lue
Land
Build
ings
Infras
truc
ture
Com
mun
ityH
erita
geO
ther
Ass
ets
Tota
l
RR
RR
RR
R
as a
t 1
July
201
0 -
2 12
2 48
3
160
118
221
1 15
8 66
3
-
25 5
21 6
25
188
920
992
Cos
t/Rev
alua
tion
-
2 1
22 4
83
160
118
221
1
158
663
-
30
550
856
193
950
223
Acc
umul
ated
dep
reci
atio
n an
d im
pairm
ent lo
sses
-
-
-
-
-
(5
029
231)
(5
029
231)
Acq
uisi
tions
-
-
-
-
Cap
ital u
nder
Con
stru
ctio
n -
-
114
626
565
1
5 78
9 47
4
-
-
130
416
039
Oth
er M
ovem
ents
* -
-
-
-
-
19
763
285
19
763
285
Dep
reci
atio
n -
-
-
-
(5
285
603)
(5
285
603)
Car
ryin
g va
lue
of d
ispo
sals
-
-
-
-
-
-
-
Cos
t/Rev
alua
tion
-
-
-
-
-
-
-
Acc
umul
ated
dep
reci
atio
n an
d im
pairm
ent lo
sses
-
-
-
-
-
-
-
Impa
irmen
t lo
ss/R
ever
sal o
f im
pairm
ent lo
ss -
-
-
-
-
-
-
Tran
sfer
s -
-
-
-
-
-
-
as a
t 30
Jun
e 20
11 -
2 1
22 4
81
274
744
786
1
6 94
8 13
7
-
39
999
307
333
814
711
Cos
t/Rev
alua
tion
-
2 1
22 4
81
274
744
786
1
6 94
8 13
7
-
50
314
141
344
129
545
Acc
umul
ated
dep
reci
atio
n an
d im
pairm
ent lo
sses
-
-
-
-
-
(10
314
834
) (10
314
834
)
Ref
er to
App
endi
x A
for
mor
e de
tail
on p
rope
rty,
pla
nt a
nd e
quip
men
t
The
Mun
icip
ality
has
tak
en a
dvan
tage
of th
e tran
sitio
nal p
rovi
sion
s se
t ou
t in
GRA
P 17
- D
irect
ive
4. T
hese
tra
nsiti
onal
pro
visi
ons
are
appl
ied
on a
ll in
fras
truc
ture
, co
mm
unity
ass
ets
and
othe
r as
sets
pre
viou
sly
not re
cogn
ised
as
wel
l as
the
rele
vant
cap
ital c
omm
itmen
ts. Th
e m
unic
ipal
ity is
in the
pro
cess
of va
luin
g al
l the
se a
sset
s an
d ca
pita
l com
mitm
ents
iden
tifie
d (n
ot y
et m
easu
red)
an
d w
ill rec
alcu
late
the
tot
al v
alue
and
acc
umul
ated
dep
reci
atio
n on
ce thi
s ex
erci
se h
as b
een
com
plet
ed b
y 30
Jun
e 20
12 to
ensu
re c
ompl
ianc
e w
ith the
mea
sure
men
t cr
iteria
set
out
in G
RA
P 17
. A
t pr
esen
t th
e va
lue
of the
se a
sset
s an
d ca
pita
l com
mitm
ents
are
incl
uded
at pr
ovis
iona
l am
ount
s.
In ter
ms
of G
RA
P 17
man
agem
ent as
sess
ed the
res
idua
l val
ue a
nd u
sefu
l life
of al
l pro
pert
y, p
lant
and
equ
ipm
ent. F
or the
per
iod
unde
r re
view
the
res
idua
l val
ues
of a
ll pr
oper
ty, pl
ant an
d eq
uip-
men
t (e
xcep
t fo
r m
otor
veh
icle
s) w
ere
asse
ssed
at ze
ro, as
the
eco
nom
ic li
fe o
f th
ese
asse
ts a
re g
reat
er tha
n th
e us
eful
life
.
ngaka modiri molema dm
140
Ng
AK
A M
OD
IRI
MO
LEM
A D
IsTR
ICT
MU
NIC
IPA
LITy
NO
TEs
TO T
hE
FIN
AN
CIA
L sT
ATE
MEN
TsFO
R T
hE
yEA
R E
ND
ED 3
0 jU
NE
2011
5.2
Rec
onci
liatio
n of
Car
ryin
g V
alue
Land
Bui
ldin
gsIn
frast
ruct
ure
Com
mun
ityH
erita
geO
ther
Ass
ets
Tota
l
RR
RR
RR
R
as a
t 1 Ju
ly 2
009
-
-
-
-
-
26
724
804
26
724
804
Cos
t/Rev
alua
tion
-
-
-
26
724
804
26
724
804
Acc
umul
ated
dep
reci
atio
n an
d im
-pa
irmen
t los
ses
-
-
-
-
-
-
-
Acq
uisi
tions
-
-
-
-
-
3
826
053
3
826
053
Cap
ital u
nder
Con
stru
ctio
n -
2
122
483
1
60 1
18 2
21
1 1
58 6
63
-
163
399
367
Dep
reci
atio
n -
-
-
-
-
(5
029
231
) (5
029
231
)
Car
ryin
g va
lue
of d
ispo
sals
-
-
-
-
-
-
-
Cos
t/Rev
alua
tion
-
-
-
-
-
-
Acc
umul
ated
dep
reci
atio
n an
d im
-pa
irmen
t los
ses
-
-
-
-
-
-
-
Impa
irmen
t los
s/R
ever
sal o
f im
pair-
men
t los
s -
-
-
-
-
-
-
Tran
sfer
s -
-
-
-
-
-
-
*Oth
er m
ovem
ents
-
-
-
-
-
-
-
as a
t 30
June
201
0 -
2
122
483
1
60 1
18 2
21
1 1
58 6
63
-
25
521
625
188
920
992
Cos
t/Rev
alua
tion
-
2 1
22 4
83
160
118
221
1
158
663
-
3
0 55
0 85
6 1
93 9
50 2
23
Acc
umul
ated
dep
reci
atio
n an
d im
-pa
irmen
t los
ses
-
-
-
-
-
(5 0
29 2
31)
(5 0
29 2
31)
Ref
er to
App
endi
x A
for m
ore
deta
il on
pro
perty
, pla
nt a
nd e
quip
men
t
** D
ue to
the
first
tim
e im
plem
enta
tion
from
IMFO
to G
RA
P th
e op
enin
g ba
lanc
es a
nd m
ovem
ent f
or 2
008/
09 w
as n
ot a
vaila
ble
to re
cons
truct
this
ana
lysi
s
ngaka modiri molema dm
141
NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyNOTEs TO ThE FINANCIAL sTATEMENTs
FOR ThE yEAR ENDED 30 jUNE 2011
2011 2010
R R
6 TRADE AND OThER PAyAbLEs FROM ExChANgE TRANs-ACTIONs
Trade creditors 87 032 722 15 902 870
Accrual for leave pay 2 992 111 2 498 906
Total creditors 90 024 833 18 401 776
7 VAT RECEIVAbLE
VAT receivable 53 971 636 43 300 484
Total VAT receivables 53 971 636 43 300 484
VAT is payable on the receipts basis. VAT is paid over to SARS only once payment is received from debtors.
8 PROVIsIONs
Provision for Bonus 2 200 578 1 748 525
Total Provisions 2 200 578 1 748 525
The movement in bonus provision are reconciled as follows:
Opening balance 1 748 525 1 269 571
Contributions to provision 452 053 478 954
Closing balance 2 200 578 1 748 525
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142
Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 2011
2011 2010
r r
9 UNSpeNt CONDItIONaL GraNtS aND reCeIptS
9.1 Unspent Conditional Grants from other spheres of Government
Finance Management Grant (FMG) -
Municipal Systems Improv. Grant (IDP) 689 582 689 582
Water (DWAF) 875 900 -
Municipal Infrastructure Grant 38 183 140 13 571 705
SETA 476 732 397 316
Popo Molefe Hall 2 254 897 2 254 897
DBSA Bucket Eradication Programme 1 415 538 1 415 538
IDT-Call centre 12 210 526 -
DPLG/DBSA 23 300 232 1 817 043
Disaster Management 154 998 154 999
total Unspent Conditional Grants and receipts 79 561 545 20 301 079
Non-current unspent conditional grants and receipts - -
Current portion of unspent conditional grants and receipts 79 561 545 20 301 079
See Note 12 for reconciliation of grants and receipts. These amounts are invested in ring-fenced investment until utilised.
10 reNtaL OF FaCILItIeS aND eQUIpMeNt
Rental of Equipment 6 667 15 561
Total rentals 6 667 15 561
11 INtereSt earNeD - eXterNaL INVeStMeNtS
External Investments 14 305 335 14 998 780
total interest 14 305 335 14 998 780
The interest includes interest received on investment accounts and the main bank account
ngaka modiri molema dm
143
Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 2011Note 2011 2010
r r12 GOVerNMeNt GraNtS aND SUBSIDIeS
Equitable Share 12.1 315 957 727 259 788 135 Finance Management Grant 12.2 1 000 000 1 136 899 Municipal Systems Improv. Grant (IDP) 12.3 7 695 000 1 004 989 Water (DWAF) 12.4 30 939 000 36 515 200 Municipal Infrastructure Grant 12.5 114 626 565 118 055 463 IDT Grant 12.6 15 789 474 - Disaster Management Grant 12.7 - 172 501 DPLG (Fire Vehicle) 12.8 - 1 682 957 DDLG & TA (DBSA) 12.9 - 884 615 Public Works Incentive Grant 12.10 - 275 700 Popo Molefe Hall 12.11 - - Bucket Eradication 12.12 - - total Government Grant and Subsidies 486 007 766 419 516 459
12.1 equitable ShareThis grant is used to fund the operations of the municipality in accordance with the approved MTREF budget.
315 957 727 259 788 135
12.2 Finance Management Grant
Balance unspent at beginning of year - (136 899) Current year receipts (1 000 000) (1 000 000) Conditions met - transferred to revenue 1 000 000 1 136 899 Conditions still to be met - remain liabilities (see note 10) - - This grant is utilised to fund the internship costs
12.3 Municipal Systems Improv. Grant (IDp)
Balance unspent at beginning of year (689 582) (394 571) Current year receipts (7 695 000) (1 300 000) Conditions met - transferred to revenue 7 695 000 1 004 989 Conditions still to be met - remain liabilities (see note 10) (689 582) (689 582) This grant is utilised to fund performance management costs
12.4 Water (DWAF)
Balance unspent at beginning of year - (2 239 700) Current year receipts (30 939 000) (36 515 200) Conditions met - transferred to revenue 30 063 100 36 515 200 Overspent - transferred to expenditure 2 239 700 Conditions still to be met - remain liabilities (see note 10) (875 900) - This grant is utilised to fund capital and operational water expense projects
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144
Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 2011
Note 2011 2010r r
12.5 Municipal Infrastructure Grant
Balance unspent at beginning of year (13 571 705) (12 573 168) Current year receipts (139 238 000) (119 054 000) Conditions met - transferred to revenue 114 626 565 118 055 463 Conditions still to be met - remain liabilities (see note 10) (38 183 140) (13 571 705) This grant is utilised to fund capital projects in the community
12.6 SETABalance unspent at beginning of year (397 316) - Current year receipts (79 416) (397 316) Conditions met - transferred to revenue - - Conditions still to be met - remain liabilities (see note 10) (476 732) (397 316) This fund is utilised to fund skills development costs
12.7 Disaster Management GrantBalance unspent at beginning of year (154 998) - Current year receipts - (327 499) Conditions met - transferred to revenue - 172 501 Conditions still to be met - remain liabilities (see note 10) (154 998) (154 998) This grant is used to fund disaster costs incurred by storms
12.8 DPLG/DBSABalance unspent at beginning of year (1 817 043) - Current year receipts (21 483 189) (3 500 000) Conditions met - transferred to revenue - 1 682 957 Conditions still to be met - remain liabilities (see note 10) (23 300 232) (1 817 043)
12.9 IDT-Call CentreBalance unspent at beginning of year - - Current year receipts (28 000 000) (884 615) Conditions met - transferred to revenue 15 789 474 884 615 Conditions still to be met - remain liabilities (see note 10) (12 210 526) - This grant is utilised to develop groundwater resources
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145
Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 20112011 2010
r r
12.10 public Works Incentive GrantBalance unspent at beginning of year - Current year receipts - (275 700) Conditions met - transferred to revenue - 275 700 Conditions still to be met - remain liabilities (see note 10) - - This grant is received based on the EPWP incentive grant
12.11 popo Molefe hallBalance unspent at beginning of year (2 254 897) (2 254 897) Current year receipts - - Conditions met - transferred to revenue - - Conditions still to be met - remain liabilities (see note 10) (2 254 897) (2 254 897)
12.12 Bucket eradicationBalance unspent at beginning of year (1 415 538) (1 415 538) Current year receipts - - Conditions met - transferred to revenue - - Conditions still to be met - remain liabilities (see note 10) (1 415 538) (1 415 538)
13 Other IncomeInternal audit shared service 366 248 3 575 280 Sale of water 2 715 763 1 753 562 Clearance certificates - 2 150 000 Accomodation - - Other 1 129 588 2 064 874
4 211 599 9 543 716
14 eMpLOYee reLateD COStS
Employee related costs - Salaries and Wages 51 706 867 38 972 508 Employee related costs - Pensions 10 127 316 13 660 220 Travel, motor car, accommodation, subsistence and other allowances
3 270 405 4 836 157
Housing benefits and allowances 174 922 - Overtime payments 5 466 437 1 115 445 Performance and other bonuses 3 975 019 3 423 164 Long-service awards 221 001 993 408 Other employee related costs 5 032 918 8 962 752 Total Employee Related Costs 79 974 885 71 963 654
ngaka modiri molema dm
146
Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 20112011 2010
r r
14 eMpLOYee reLateD COStS - CONtINUeD
remuneration of the Municipal Manager
Annual Remuneration 382 898 486 436
Acting Allowance - 293 860
Performance- and other bonuses - -
Travel, motor car, accommodation, subsistence and other allow-ances
- 278 825
Contributions to UIF, Medical and Pension Funds 47 168 1 497
Other employee related costs 197 695 46 119
Total 627 761 1 106 738
Remuneration of the Chief Finance Officer
Annual Remuneration 427 633 501 623
Acting Allowance - 195 844
Performance- and other bonuses - -
Travel, motor car, accommodation, subsistence and other allow-ances
- 207 881
Contributions to UIF, Medical and Pension Funds 45 565 133 888
Other employee related costs 234 617 44 951
total 707 815 1 084 187
2011
remuneration of Individual executive Directors Community Services
Corporate Services
r r
Annual Remuneration 573 957 473 089
Performance- and other bonuses - -
Travel, motor car, accommodation, subsistence and other allow-ances
- -
Contributions to UIF, Medical and Pension Funds 61 377 50 438
Other employee related costs 256 137 208 794
total 891 471 732 321
remuneration of Individual executive Directors Municipal Manager's Office
Mayor's Office
pMU
r r r
Annual Remuneration 707 406 163 411 487 409
Performance- and other bonuses
Travel, motor car, accommodation, subsistence and other allow-ances
Contributions to UIF, Medical and Pension Funds 1 497 374 44 647
Other employee related costs 314 596 79 940 192 543
total 1 023 499 243 725 724 600
ngaka modiri molema dm
147
Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 20112011 2010
R R
14 eMpLOYee reLateD COStS - CONtINUeD
2011remuneration of Individual executive Directors technical Services Budget Control
manager (acting CFO)
acting audit executive
r r r
annual remuneration 444 813 - 404 576 Acting Allowance - - - Performance- and other bonuses - - - Travel, motor car, accommodation, subsistence and other allowances
- - -
Contributions to UIF, Medical and Pension Funds
35 615 - 40 060
Other employee related costs 172 221 - 201 728 total 652 649 - 646 364
Municipal Manager Chief Financial Officer
Senior Man-agers
r r r2010Annual Remuneration 1 106 738 1 084 187 3 341 210 Travel, motor car, accommodation, subsistence and other allowances
- - -
total 1 106 738 1 084 187 3 341 210
15 reMUNeratION OF COUNCILLOrS 2011 2010
Executive Mayor 558 823 519 858 Speaker 379 088 392 709 Executive Committee Members 3 375 364 3 536 877 Councillors 2 261 337 2 369 544 Councillors’ pension and medical aid contribu-tions
650 668 681 803
Other Allowances 16 701 17 500 total Councillors’ remuneration 7 241 981 7 518 291
In-kind BenefitsThe Executive Mayor, Speaker and Executive Committee Members are full-time. Each is provided with an office and secretarial support at the cost of the Council.
The Executive Mayor has use of the Council owned vehicle for official duties.
ngaka modiri molema dm
148
Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 2011
2011 2010R R
16 DepreCIatION aND aMOrtISatION eXpeNSe
Property, plant and equipment 5 285 603 5 029 231 total Depreciation and amortisation 5 285 603 5 029 231
17 CONtraCteD SerVICeS
Contracted services for:Asset Management 444 175 558 842 Drinking Water Quality Manag 205 224 152 990 Internet & Satelite Services 240 301 329 963 Laundry Service - 13 738 Master Plan - Roads 6 832 261 4 781 517 Master Plan Development - St 3 305 976 4 001 854 Master Plan - Disaster - 401 548 Master Plan Development - Se 223 632 1 141 752 Security Services 2 553 754 3 947 071 Waste Water Treatment Works 8 825 896
22 631 219 15 329 275
18 repaIrS aND MaINteNaNCe
Repairs and maintenance 18 768 315 18 977 088 18 768 315 18 977 088
19 GraNtS aND SUBSIDIeS paID
Grants to local municipalities 38 025 845 - Botshelo Water - Operating S 33 871 283 33 355 000 Municipal Health & Fire Serv 25 730 981 7 980 701 total Grants and Subsidies paid 97 628 109 41 335 701
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Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 20112011 2010
r r
20 GeNeraL eXpeNSeS
Included in general expenses are the following:-
Accommodation 1 513 281 1 717 719
Advertisement 1 345 287 1 119 585
Art And Craft - 8 100
Bank Charges 1 380 419 2 290 598
Bursaries 493 165 60 150
Books And Periodicals 1 370 20 554
Cadastral Surveys 426 426 343 616
Communicators Forum - 5 600
Compensation Commissioner - 546 939
Computer Software And Progra 191 816 128 276
Conferences & Seminars 2 126 559 314 266
Consultants Fees 3 997 607 4 997 954
Corporate Identity Programme - 215 983
Cutlery 15 284 7 933
Computer Services - It Proje - 1 643 116
Detergents 355 004 196 978
Disaster Management Assistan 2 165 912 906 690
Drought Relief Tankering 32 968 732 13 465 582
Electricity 448 167 277 493
Employee Assistance Programm 156 672 148 394
External Audit Fees 2 854 087 1 406 162
Employment Equity 19 426 6 539
Finance Management Grant 4 645 1 139 000
Fuel & Oil Vehicles 2 343 884 2 105 202
Groceries - Guest House - 6 977
Hiv/Aids - -
Idp Review 987 858 1 004 989
Insurance General 866 355 518 209
Insurance Vehicles - 8 772
It Consumables - 138 544
Led Support Fund 3 217 664 762 260
Legal Expenses 5 909 844 4 364 955
Licencing Vehicles 179 570 176 884
Membership Fees 633 432 519 069
Materials & Stock - 105 047
Municipal Health Services - 6 653 799
Occupational Health Safety 40 945 181 902
Operating Water Grant 2 534 370 13 932 336
Other Expenses - 170
Performance Management Syste 600 000 38 067
Postage And Telegrams 7 042 12 781
Printing And Stationery 961 231 754 077
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Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 2011
2011 2010
r r
20 GeNeraL eXpeNSeS - CONtINUeD
Promotional Material/Corpora 28 719 52 165
Protective Clothing 584 151 36 810
Public Participation Program 1 000 931 557 038
Publications And Journals 196 507 105 680
Preparation For 2010 World C 11 980 6 812 147
Plant Hire - 739 627
Rates And Taxes 271 359 489 527
Refreshments 933 460 1 008 227
Rental Of Equipment - 82 889
Rental Office Automation 57 738 66 613
Rental Office Buldings 521 747 559 917
Recruitment Costs - Corporat 14 913 186 132
Skills Development Levy 389 602 784 884
Special Projects 3 007 929 186 132
Strategic Planning 124 605 784 884
Subsistance And Travelling E 2 561 890 1 825 563
Sponsorships 87 141 289 619
Sports Arts And Culture 190 207 33 630
Telephone 3 036 652 2 613 842
Tourism Events 178 444 170 175
Training/Development Council 86 200 117 895
Training/Development Employe 1 052 516 1 281 928
Other expenses 22 098 522 -
Quick wins 20 177 446 -
Training - Livestock Product - 82 200
Uniforms 81 391 202 828
Water Indaba 13 611 37 493
Water Services (Fbw) 16 133 690 18 370 097
141 587 405 100 038 985
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Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS
for the year ended 30 June 2011
2011 2010
r r
21 CaSh GeNerateD BY OperatIONS
Surplus/(deficit) for the year 119 203 058 176 175 491
Adjustment for:-
Depreciation and amortisation 5 285 603 5 029 231
Prior year retained earnings adjustment - -
Earmarked funds credit against trust funds - -
Other non-cash item - -
Operating surplus before working capital changes: 124 488 661 181 204 722
(Increase)/decrease in other receivables 2 329 184 7 708 339
(Increase)/decrease in inventories (1 531 009) (1 337 524)
(Increase)/decrease in VAT receivable (10 671 152) (29 448 388)
(Increase)/decrease in Prepayments 42 953 862 (44 430 140)
Increase/(decrease) in provision - current 452 053 (2 118 659)
Increase/(decrease) in conditional grants and re-ceipts 59 260 465 1 286 308
Increase/(decrease) in trade payables 71 623 054 636 194
(Increase)/decrease in long term investments
Cash generated by/(utilised in) operations 288 905 118 113 500 852
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
2011 2010
r r
22 CaSh aND CaSh eQUIVaLeNtS
Cash and cash equivalents included in the cash flow statement com-prise the following:
Call Accounts 178 608 834 162 915 536
Bank balances and cash 23 993 118 (99 039 382)
Net cash and cash equivalents (net of bank overdrafts) 202 601 952 63 876 154
23 UNaUthOrISeD, IrreGULar, FrUItLeSS aND WaSteFUL eXpeNDItUre DISaLLOWeD
23.1 Unauthorised expenditure
Reconciliation of Unauthorised expenditure expenditure
Opening balance - 580 969 580 969
First National Bank 360 000 360 000
Mayor’s credit card 220 969 220 969
Unauthorised expenditure current year
Condoned or written off by Council -
Contravention of supply chain policy 77 006 914 -
Unauthorised expenditure awaiting condonement 77 587 883 580 969
Unauthorised expenditure for the current year relates to amounts over-spent on the budget
23.2 Irregular, Fruitless and Wastefull expenditure
Reconciliation of fruitless and wasteful expenditure
Opening balance - 16 405 184 16 405 184
Fruitless and wasteful expenditure current year 423 027 -
Irregular expenditure-Transactions where supply chain policy not ad-hered to.
149 254 243 -
Condoned or written off by Council - -
To be recovered – contingent asset - -
Fruitless and wasteful expenditure awaiting condonement 166 082 454 16 405 184
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
2011 2010
r r
24 aDDItIONaL DISCLOSUreS IN terMS OF MUNICIpaL FINaNCe MaNaGeMeNt aCt
24.1 audit fees
Opening balance - - Current year audit fee 2 644 074 2 351 723 Amount paid - current year (2 644 074) (2 351 723) Amount paid - previous years - - Balance unpaid (included in payables) - -
24.2 Vat
VAT input receivables are shown in note 7. All VAT re-turns have been submitted by the due date throughout the year.
24.3 paYe, UIF and SDL
Opening balance - Current year movementCurrent year payroll deductions 14 072 813 13 077 088 Amount paid - current year (14 072 813) (13 076 125) Amount paid - previous yearsBalance unpaid (included in receivables) - 963
24.4 pension and Medical aid Deductions
Opening balanceMovement - Current yearCurrent year payroll deductions and Council Contribu-tions
15 273 740 21 804 958
Amount paid - current year (15 273 740) (21 424 232) Amount paid - previous yearsBalance unpaid (included in payables) - 380 726
24.5 Non-Compliance with Chapter 11 of the Municipal Finance Management act
No non-compliance with Chapter 11 of the MFMA
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
2011 2010
r r
25.1 Commitments in respect of capital expenditure
- Approved and contracted for 121 262 168 108 962 232
Infrastructure 121 262 168 108 962 232
- Approved and not yet contracted for - 369 238 163
Infrastructure - 369 238 163
Total 121 262 168 478 200 395
This expenditure will be financed from:
- Government Grants 121 262 168 478 200 395
- Own resources - -
121 262 168 478 200 395
The Municipality has taken advantage of the transitional provisions set out in GRAP 17 - Directive 4. These transi-tional provisions are applied on all infrastructure assets and infrastructure capital commitments. The municipality is in the process of valuing all infrastructure assets and capital commitments and will recalculate the total value and accumulated depreciation once this exercise has been completed by 30 June 2012 to ensure compliance with the measurment criteria set out in GRAP 17. At present the value of these infrastructure assets and capital commit-ments are included at provisional amounts.
26 OperatING LeaSeS
At the reporting date the entity has outstanding commitments under operating leases which fall due as follows:
Operating leases - lessee
Within one year 515 720 419 790
In the second to fifth year inclusive -
After five years -
tOtaL 515 720 419 790
Total future minimum sublease payment expected to be received under non-cancellable sublease
- 419 790
Operating Leases consists of the following:Operating lease payments represent rentals payable by the municipality for certain of its office properties. Leases are negotiated for an average term of three years and rentals are fixed for an average of two years. No contingent rent is payable.
27 retIreMeNt BeNeFIt INFOrMatION
27.1 Defined contribution plan
An amount of R 10,513,204 was contributed by Council in respect of Councillors and employees retirement fund-ing. These contributions have been expensed and are included in employee related costs for the year.
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
2011 2010
r r
28 CONtINGeNt LIaBILItY
28.1 Mvula trust 1 900 000 1 900 000
Mvula Trust made a claim against the Council amounting to R1 900 000. The claim is based on Phase 2 of project, to erect toilets at schools in the district, of which Mvula Trust was only appointed for Phase 1 of the project. The council has made a counterclaim amounting to R 1 625 928 against Mvula Trust for the work not completed under Phase 1. Mvula Trust and the Council await for the court date, however the Councils legal representative has indicat-ed that the chances for Mvula Trust's claim to succeed are remote.
28.2 Boitumelo e. plaatjie Vs the Municipality 4 150 000 4 150 000
In July 2006 at the property of the Municipality (corner First Street and Carrington Road, Mafikeng), the Plaintiff tripped over a hose-pipe lying across a foot path left by an employee of the Municipality, causing her to fall and sus-tain severe personal injuries. She, therefore made claims amounting to R4 150 000 against the Municipality.
28.3 Fresh harvest Investment (pty) Ltd Vs the Municipality 700 000 700 000
In November 2007, Fresh Harvest was appointed by the municipality to conduct two feasibility studies for establish-ing a regional fresh produce market, i.e. Phase 1 and Phase 2. In terms of the agreement reached by the two par-ties, the Municipality was obliged to pay Fresh Harvest R1 700 000 at the commencement of each project. Based on an agreement reached in August 2008 when Phase 2 was delivered, payment of the balance of R700, 000.00 was to be made after the Municipality’s financial budget review in February 2009. Subsequent to February 2009, no payment has been made resulting in Fresh Harvest making a claim against the Municipality.
28.4 Big eye Investments 552 BK Vs the Municipality 953 827 953 827
From April 2008 to August 2009, the municipality received hospitality services including but not limited to catering services, accommodation and facility rental from Big Eye Investements 552 BK trading as Kleinsimonsvlei Guest House amounting to R953,827.40, being the amount that is due. Interest will be charged at the rate of 2% (two percent) per month calculated from 31 August 2009 to date of final payment of the capital amount.
28.5 Bonthuys, hB Vs the Municipality 650 000 650 000
The Plaintiff, HB Bonthuys was appointed as the Executive Manager: Corporate Services and resigned and instituted a claim for compensation for the remainder of her contract which amounted to R650,000.00 plus interest claiming constructive dismissal.
28.6 eric Louw attorneys Vs the Municipality 171 179 171 179
In October 2009, action against the municipality was instituted for expences incurred by the Plaintiff in appointing senior and junior counsel to provide legal services to the municipality at the municipality's special instance and re-quest. Inform the municipality further that if it disputes the claim and wishes to defend the action it shall within 10 days of the service upon it of this summons file.
ngaka modiri molema dm
156
Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
2011 2010
r r
28.7 Youth Black Empowerment Vs the Municipality 23 000 23 000
In November, the applicant made an application for payment for services rendered to the municipality to the value of R23,000.00 plus interest. Youth Black Empowerment alleges that they were commissioned by the Mayor of Ramotshere-Moiloa Local Municipality to develop a business plam for the youth in the area of Ntsweletsoku, and instucted to work with NMMDM's Regional Manager: Lehurutshe. The municipality is refuting the averments stat-ing that no contract was entered into with Youth Black Empowerment.
28.8 Monarch Security Vs the Municipality 4 451 001 4 451 001
The applicant was appoined to provide the security service to the municipality. The applicant's service were termi-nated during the turmoil in the institution. Monarch Security issued a claim against the municipality amounting to R4,451.007.96 for the remainder of the contract.
28.9 Ramphele, TDH Vs the Municipality 3 400 000 5 526 116
The applicant was charged and dismissed by the municipal council for certain irregularities that occurred whilst he was the municipal manager. Action was instituted against the municipality for the unfair dismissal of Mr. Ramphele, claiming proper dismissal procedures were not followed. This amount was paid into an attorneys' trust account pending the court's final judgement. Mr Ramphele won the case a settlement amount of R3,550,000 was paid to him.
28.10 Mostemme, ET Vs the Municipality 335 731 335 731
In June 2010, action against the municipality was instituted for the unfair dismissal of then Acting Municipal Manager Elie Tsietsi Motsemme. The municipality is scheduled to pay an amount equal to 6.50 months salary to the Plaintiff in full and final settlement of the claim of the Plaintiff against the municipality resulting to an amount of R550,613.70 less tax amounting to R223,821.20 that needs to be deducted form the gratuity/lump sum pay-ment.
28.11 SAMWU OBS, MAKGOANA AND 70 OTHERS Vs the Munic-ipality
-
The applicant is the union representing the employees from the fire services within the municipality. The munici-pality entered into an agreement, where the employees within the fire service were to be given fifty percent of the annual income as a shift allowance. The union issued a claim against the municipality for breach of contract.
28.12 D H TSHOLETSANE/NMMDM (Third Party Claim)
380 000.00 -
Collision occured between the motor vehicle owened by Dineo Tsjolotsane and a motor vegicle driven by Mr.James. Tshekiso and it is alledged that the so cause of the collision was the negligence of the driver of the driver of the Municipal vehicle. The plaitiff is there suing the Municipality foe damages suffered. claim is refferd and is currently handled by Municipalities insurance company-Alexander Forbes. all the documents are with the insurer and we are still waiting to hear from them.
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
2011 2010
r r
2 235 379 -
A civil claim for damages is instituted against the municipality due to an alleged negligence by the municipal em-ployees and /or its agents, who set alight the litter in the public park adjacent to the property of the plaintiff, and a string wind carried the fire onto the thatch roof of the property. The house of the Plaintiff was allegedly totally burnt down by such fire. to date neither information nor evidence has come forth that links the municipality with a sad activity except the news paper article confirming that on the 17th and 18th of July 2010 NMMD was in a cleaning campaign marathon with Mafikeng Local Municipality, Mafikeng Residents Commitee and the NW Provin-cial Legislature. for now it is not clear whether we do have a case or not, but according to the records at hand the applicant has no case.
28.14 OKAENG MOSEKI/NMMDM(Third Part Claim)
193 551 -
An accident occured between a vehicle driven by an employee of NMMDM wothin the scope of his employment and that of the plaintiff.The plaintiff alleges that he suffered damages due to the negligence of the municipal employee.The matter is handled by the Municipal Insurance company-alexander Forbes. All the documents are in position of the insurers and we are waiting fpor them . An access payment of R3000.00 has been paid the minic-ipality and the third party is due to receive his claim from the insurance underwritters.
28.15 Portia Semenya/NMMDM
5 000 000 -
Plaintiff has issued a notice to institute a claim for defemation against the Municipality and the Executive Mayor. Request for further particulars have been issued to Motaung Inc through an email. It should however be noted that their telephone and fax line were not working properly and we have left several messages and even called but without success. Eventually an email was send to them in requisition of further particulars and to date nothing has come forth. To date we are unable to determine the weight of the case because we do not know whats in their possession.
28.16 Van Standen & Associates/NMMDM
24 221 -
Plaintiff entered into an agreement with the Municipality which the plantiff would provide electronic monitoring counter measures to the Municipal offices and the defendant is in breach of the aforesaid agreement due to non payment. Summons issued against the Municipality. Arequest for more informayion from the Plantiff is sought. To date no information has been received as requested. Noting that the Municipality was disputing the existence of any contract between the parties it is not clear whether the case is water tied or not.
28.17 Geldenhys & 9 Others/NMMDM
260 200 -
Plaintiff is suing the Municipality for an alleged breach of agreement. The municipality has filed a notice of intention to defend the matter in court.
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
29 RELATED PARTIES
Members of key management - Section 57 No related party transactions oc-currred for the year
Municipal Manager (Acting) Mr KJ Mojaki
Chief Financial Officer (Acting ) Mr MW Molokele
Corporate Services Executive Manager Ms C C Malefo
Executive Manager: Technical Services (Acting) Mr P Nthutang
Executive Manager: PMU Mr C Malimabe
Exec Manager: Mayor's office Mr L Modise
Executive Manager: Community Services Exec Manager Ms K S Mbali
Audit Executive Ms T G Motswenyane
Compensation to councillors and other key management (refer to note 14 & 15)
30 EVENTS AFTER REPORTING DATE
at 30 June 2011
Non-adjusting events
1. The following contracts were entered into after reporting date but before annual financial statements were authorised for issue:
MDDC R2 558 331
Dada Motors Mafikeng R917 256
MRL Incorporated R589 950
R4 065 537
2. Mzansi Tikologo transport cc was appointed by the Municipality to supply truck tractor and folding gooseneck lowbed semi trailer during the 2009/2010 financial year and the Municipality subsequently disputed their ap-pointment. Mzansi Tikologo transport then took the Municipality to court. An out of court settlement was reached during the 2011/2012 financial year. The amount involved was R 2 413 768.
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
31 KeY SOUrCeS OF eStIMatION UNCertaINtY aND JUDGeMeNtS
The following areas involve a significant degree of estimation uncertainty:
the useful lives and residual values of property, plant, and equipment
In accordance with GRAP 17.61 the municipality implemented an accounting policy to ensure that the residual value and the useful life of assets are reviewed at least at each reporting date
The carrying value of assets at year end, subject to the annual review is R330 167 427
Provision for doubtful debts
Management has an accounting policy in place to provide for the bad debts.
The policy requires individual assessment of long outstanding debtors
The carrying value of the provision for bad debt 2011: R 5 515 358 R 1 059 657
The carrying value of the provision for bad debt 2010 R 1 059 657 R 1 059 657
No bad debts written off for 2010. Bad debts recovered amounted to : R 0
32 rISK MaNaGeMeNt
32.1 Maximum credit risk exposure
Credit risk consists mainly of cash deposits, cash equivalents and trade debtors. The municipality only deposits cash with major banks with high quality credit standing and limits exposure to any one counter-party.
The municipality does not render any services to the community and therefore the credit risk exposure is assessed as low.
Other receivables comprise a widespread customer base. Management evaluates credit risk relating to customers on an ongoing basis. If customers are independently rated, these ratings are used. Otherwise, if there is no inde-pendent rating, risk control assesses the credit quality of the customer, taking into account its financial position, past experience and other factors.
Financial assets exposed to credit risk at year end were as follows:
Current Accounts and Call Accounts R197 137 916 R63 876 154
Trade and other receivables R581 937 R2 911 121
These balances represent the maximum exposure to credit risk.
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Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS
for the year ended 30 June 2011
2011 2010
r r
32.2 Liquidity risk
The municipality’s risk to liquidity is a result of the funds available to cover future commitments. The municipality manages liquidity risk through an ongoing review of future commitments and credit facilities.
Because of levels of creditors and no long term liabilities the liquidity risk of the municipality is assessed as medium
32.3 Interest rate risk
As the municipality has no interest-bearing assets (other than call investments), the municipality’s income and operating cash flows are substantially independent of changes in market interest rates. The municiaplities assessemnt of interest rate risk is assessed as medium.
33 COMparISON WIth the BUDGet
The comparison of the Municipality’s actual financial performance with that budgeted is set out in Annexure D
ngaka modiri molema dm
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ANNEXURES
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Nga
ka M
odiri
Mol
ema
Dis
tric
t M
unic
ipal
ityA
PPEN
DIX
AA
NA
LYSIS
OF
PRO
PERT
Y P
LAN
T A
ND
EQ
UIP
MEN
T
as a
t 30
Jun
e 20
11
Cos
t / Rev
alua
tion
Acc
umul
ated
Dep
reci
atio
n
Car
ryin
g Va
lue
Ope
ning
Bal
-an
ceA
dditio
nsD
ispo
sals
Oth
er
Mov
emen
tsU
nder
C
onst
ruct
ion
Clo
sing
Bal
ance
Ope
ning
Bal
ance
Dep
reci
atio
nD
ispo
sals
Impa
irmen
t lo
ss/ Re-
vers
al o
f im
pairm
ent
loss
Clo
sing
Bal
ance
RR
RR
RR
RR
RR
RR
Land
Land
-
-
-
-
-
-
-
Qua
rrie
s -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Build
ings
-
-
-
-
-
-
-
-
-
-
-
-
Infras
truc
ture
-
-
Dra
ins
-
-
-
-
-
-
-
-
-
-
-
Oth
er 1
62 2
40 7
04
-
-
114
626
565
2
76 8
67 2
69
-
-
-
-
-
276
867
269
Roa
ds
-
-
-
-
-
-
-
-
-
-
-
Sew
erag
e M
ains
& P
urifi
catio
n -
-
-
-
-
-
-
-
-
-
-
Elec
tric
ity M
ains
-
-
-
-
-
-
-
-
-
-
-
Elec
tric
ity P
eak
Load
Equ
ip
-
-
-
-
-
-
-
-
-
-
-
Wat
er M
ains
& P
urifi
catio
n -
-
-
-
-
-
-
-
-
-
-
Res
ervo
irs –
Wat
er -
-
-
-
-
-
-
-
-
-
-
Wat
er M
eter
s -
-
-
-
-
-
-
-
-
-
-
Sto
rm W
ater
-
-
-
-
-
-
-
-
-
Oth
er
-
-
-
-
-
-
-
-
-
162
240
704
-
-
114
626
565
2
76 8
67 2
69
-
-
-
-
-
276
867
269
Com
mun
ity A
sset
s
Park
s &
Gar
dens
-
-
-
-
-
-
-
Oth
er -
-
-
-
-
-
Libr
arie
s -
-
-
-
-
-
-
Rec
reat
ion
Gro
unds
-
-
-
-
-
-
-
Civ
ic B
uild
ings
1 1
58 6
63
15
789
474
-
16
948
137
-
-
-
16
948
137
Sta
dium
s -
-
-
-
-
-
-
Hal
ls -
-
-
-
-
-
-
Thea
tre
-
-
-
-
-
-
-
Sw
imm
ing
Pool
s -
-
-
-
-
-
-
Cem
eter
ies
-
-
-
-
-
-
-
Oth
er -
-
-
-
-
-
-
1 1
58 6
63
15
789
474
-
-
16
948
137
-
-
-
-
-
16
948
137
Tota
l car
ried
forw
ard
163
399
367
1
5 78
9 47
4
-
114
626
565
2
93 8
15 4
06
-
-
-
-
-
293
815
406
ngaka modiri molema dm
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Nga
ka M
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Mol
ema
Dis
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unic
ipal
ityA
PPEN
DIX
AA
NA
LYSIS
OF
PRO
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LAN
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EQ
UIP
MEN
T
as a
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Jun
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11
Cos
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tion
acc
umul
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Dep
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Valu
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Ope
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Bal
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add
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sD
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Mov
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C
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ngBa
lanc
eD
epre
ciat
ion
Dis
posa
lsIm
pairm
ent lo
ss/ re-
vers
al o
f im
pairm
ent
loss
Clo
sing
Bal
ance
rr
rr
rr
rr
rr
rr
tota
l bro
ught
for
war
d 1
63 3
99 3
67
15
789
474
-
114
626
565
2
93 8
15 4
06
-
-
-
-
-
293
815
406
Her
itage
Ass
ets
His
toric
al B
uild
ings
-
-
-
-
-
-
-
-
-
-
-
Pain
tings
& A
rtifa
cts
-
-
-
-
-
-
-
-
-
-
-
-
Oth
er A
sset
s -
Off
ice
Equi
pmen
t 9
86 4
16
346
920
-
-
-
1 3
33 3
36
(169
420
) (2
66 9
44)
-
-
(436
364
) 8
96 9
72
Furn
iture
& F
ittin
gs 4
299
087
3
67 1
84
-
-
-
4 6
66 2
71
(735
953
) (1
091
204
) -
-
(1 8
27 1
57)
2 8
39 1
14
Bins
And
Con
tain
ers
-
521
823
-
-
-
521
823
-
(17
613)
-
-
(17
613)
5
04 2
10
Emer
genc
y Eq
uipm
ent
471
934
-
-
-
-
471
934
(8
9 64
3)
-
-
(89
643)
3
82 2
91
Mot
or V
ehic
les
23
076
698
12
697
569
-
-
-
35
774
267
(3 6
87 1
47)
(900
040
) -
-
(4 5
87 1
87)
31
187
080
Com
pute
r Eq
uipm
ent
1 1
48 3
06
364
270
-
-
-
1 5
12 5
76
(229
888
) (1
33 8
53)
-
-
(363
741
) 1
148
835
Com
pute
r Sof
twar
e (p
art O
f C
ompu
ter Eq
uipm
ent)
-
-
-
-
-
-
-
-
-
-
-
-
Oth
er A
sset
s 5
68 4
15
5 4
65 5
19
-
-
-
6 0
33 9
34
(117
180
) (2
875
949
) -
-
(2 9
93 1
29)
3 0
40 8
05
30
550
856
19
763
284
-
-
-
50
314
140
(5 0
29 2
31)
(5 2
85 6
03)
-
-
(10
314
834)
3
9 99
9 30
6
Fina
nce
Leas
e A
sset
s
Off
ice
Equi
pmen
t -
-
-
-
-
-
-
-
-
-
-
Oth
er A
sset
s -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Tota
l 1
93 9
50 2
23
35
552
758
-
114
626
565
3
44 1
29 5
46
(5 0
29 2
31)
(5 2
85 6
03)
-
-
(10
314
834)
3
33 8
14 7
12
Tota
l -
-
-
-
-
-
-
-
-
-
-
ngaka modiri molema dm
164
Nga
ka M
odiri
Mol
ema
Dis
tric
t M
unic
ipal
ityA
PPEN
DIX
AA
NA
LYSIS
OF
PRO
PERT
Y P
LAN
T A
ND
EQ
UIP
MEN
T
as a
t 30
Jun
e 20
11
Cos
t / R
eval
uatio
nAcc
umul
ated
Dep
reci
atio
n
Car
ryin
g Va
lue
Ope
ning
Bal
ance
Add
ition
sD
ispo
sals
Oth
er
Mov
emen
tsU
nder
C
onst
ruct
ion
Clo
sing
Ba
lanc
eO
peni
ngBa
lanc
eD
epre
ciat
ion
Dis
posa
lsIm
pairm
ent lo
ss/ R
e-ve
rsal
of im
pairm
ent
loss
Clo
sing
Bal
ance
RR
RR
RR
RR
RR
RR
Land Land
2 1
22 4
83
-
-
-
2 1
22 4
83
-
-
-
-
-
2 1
22 4
83
Qua
rrie
s -
-
-
-
-
-
-
-
-
-
-
2 1
22 4
83
Build
ings
2 1
22 4
83
-
-
-
2 1
22 4
83
-
-
-
-
-
-
Infras
truc
ture
Oth
er -
-
-
-
-
-
-
-
-
-
-
Dra
ins
-
-
-
-
-
-
-
-
-
-
-
Roa
ds
-
-
-
-
-
-
-
-
-
-
-
Sew
erag
e M
ains
& P
urifi
catio
n 2
4 85
8 04
2
-
-
-
24
858
042
-
-
-
-
-
24
858
042
Elec
tric
ity M
ains
4
8 03
1 56
3
-
-
-
48
031
563
-
-
-
-
-
48
031
563
Elec
tric
ity P
eak
Load
Equ
ip
-
-
-
-
-
-
-
-
-
-
-
Wat
er M
ains
& P
urifi
catio
n -
-
-
-
-
-
-
-
-
-
-
Res
ervo
irs –
Wat
er 8
7 22
8 61
6
-
-
-
87
228
616
-
-
-
-
-
87
228
616
Wat
er M
eter
s -
-
-
-
-
-
-
-
-
-
-
Sto
rm W
ater
-
-
-
-
-
-
-
-
-
-
-
162
240
704
-
-
-
162
240
704
-
-
-
-
-
162
240
704
Com
mun
ity A
sset
s
Park
s &
Gar
dens
-
-
-
-
-
-
-
-
-
-
-
Libr
arie
s -
-
-
-
-
-
-
-
-
-
-
Rec
reat
ion
Gro
unds
-
-
-
-
-
-
-
-
-
-
-
Civ
ic B
uild
ings
1 1
58 6
63
-
-
-
1 1
58 6
63
-
-
-
-
-
1 1
58 6
63
Sta
dium
s -
-
-
-
-
-
-
-
-
-
-
Hal
ls -
-
-
-
-
-
-
-
-
-
-
Thea
tre
-
-
-
-
-
-
-
-
-
-
-
Sw
imm
ing
Pool
s -
-
-
-
-
-
-
-
-
-
-
Cem
eter
ies
-
-
-
-
-
-
-
-
-
-
-
Oth
er -
-
-
-
-
-
-
-
-
-
-
1 1
58 6
63
-
-
-
1 1
58 6
63
-
-
-
-
-
1 1
58 6
63
Tota
l car
ried
forw
ard
163
399
367
-
-
-
163
399
367
-
-
-
-
-
163
399
367
ngaka modiri molema dm
165
Nga
ka M
odiri
Mol
ema
Dis
tric
t M
unic
ipal
ityA
PPEN
DIX
AA
NA
LYSIS
OF
PRO
PERT
Y P
LAN
T A
ND
EQ
UIP
MEN
T
as a
t 30
Jun
e 20
11
Cos
t / R
eval
uatio
nAcc
umul
ated
Dep
reci
atio
nC
arry
ing
Valu
e
Ope
ning
Bal
-an
ceAdd
ition
sD
ispo
sals
Oth
er
Mov
emen
tsU
nder
C
onst
ruct
ion
Clo
sing
Ba
lanc
eO
peni
ngBa
lanc
eD
epre
ciat
ion
Dis
posa
lsIm
pairm
ent lo
ss/ R
e-ve
rsal
of im
pairm
ent
loss
Clo
sing
Bal
ance
RR
RR
RR
RR
RR
RR
Tota
l bro
ught
for
war
d 1
63 3
99 3
67
-
-
-
163
399
367
-
-
-
-
-
163
399
367
Her
itage
Ass
ets
His
toric
al B
uild
ings
-
-
-
-
-
-
-
-
-
-
-
Pain
ting
s &
Art
ifact
s -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Oth
er A
sset
s
Off
ice
Equi
pmen
t 9
10 3
87
76
029
-
-
-
986
416
-
(169
420
) -
-
(169
420
) 8
16 9
96
Furn
itur
e &
Fitting
s 3
787
110
5
11 9
77
-
-
-
4 2
99 0
87
-
(735
953
) -
-
(735
953
) 3
563
134
Mac
hine
ry a
nd E
quip
men
t -
-
-
-
-
-
-
-
-
-
-
Bin
s an
d C
onta
iner
s -
-
-
-
-
-
-
-
-
-
-
-
Emer
genc
y Eq
uipm
ent
471
934
-
-
-
-
471
934
-
(89
643)
-
-
(89
643)
3
82 2
91
Mot
or v
ehic
les
20
083
826
2 9
92 8
72
-
-
-
23
076
698
-
(3 6
87 1
47)
-
-
(3 6
87 1
47)
19
389
551
Ref
use
tank
ers
921
202
2
27 1
04
-
-
-
1 1
48 3
06
-
(229
888
) -
-
(229
888
) 9
18 4
18
Com
pute
r Eq
uipm
ent
-
-
-
-
-
-
-
-
-
-
-
-
Com
pute
r Sof
twar
e (p
art
of c
ompu
ter
equi
pmen
t) -
-
-
-
-
-
-
-
-
-
-
-
Oth
er A
sset
s 5
50 3
45
18
071
-
-
-
568
416
-
(117
180
) -
-
(117
180
) 4
51 2
36
26
724
804
3 8
26 0
53
-
-
30
550
857
-
(5 0
29 2
31)
-
-
(5 0
29 2
31)
25
521
626
Fina
nce
Leas
e A
sset
s
Off
ice
Equi
pmen
t -
-
-
-
-
-
-
-
-
-
-
Oth
er A
sset
s -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Tota
l 1
90 1
24 1
71
3 8
26 0
53
-
-
193
950
224
-
(5 0
29 2
31)
-
-
(5 0
29 2
31)
188
920
993
*** D
ue t
o th
e firs
t im
plem
enta
tion
of
GRA
P, p
rior
year
info
rmat
ion
as n
ot a
vaila
ble
in t
his
form
at t
o re
cons
truc
t th
e in
form
atio
n fr
om IM
FO t
o G
RA
P
ngaka modiri molema dm
166
Nga
ka M
odiri
Mol
ema
Dis
tric
t M
unic
ipal
ity
app
eND
IX B
SeG
MeN
taL
aN
aLY
SIS
OF
prO
pert
Y, p
LaN
t a
ND
eQ
UIp
MeN
t
as a
t 30 J
une
201
1
Cos
t /
rev
alua
tion
acc
umul
ated
Dep
reci
atio
n
Car
ryin
g va
lue
Ope
ning
Bal
ance
add
itio
nsO
ther
M
ovem
ents
Und
er
Con
stru
ctio
nD
ispo
sals
Clo
sing
Bal
ance
Ope
ning
Bal
ance
Dep
reci
atio
nD
ispo
sals
Clo
sing
Bal
ance
rr
rr
rr
rr
rr
r
Com
mun
ity
Ser
vice
s 5
032
489
3
521
878
-
3 2
81 1
46
-
11
835
513
(169
420
) (2
653
937
) -
(2 8
23 3
57)
9 0
12 1
56
Tech
nica
l Ser
vice
s 6
83 6
47
12 4
59 1
72
-
-
-
13 1
42 8
19
(735 9
53)
(1 1
24 6
55)
-
(1 8
60 6
08)
11 2
82 2
11
Bud
get
and
Trea
sury
Off
ice
2 4
46 1
80
788 1
02
-
-
-
3 2
34 2
82
(229 8
88)
(65 7
86)
-
(295 6
74)
2 9
38 6
08
Cor
pora
te S
ervi
ces
21 2
85 4
27
2 9
94 1
34
-
-
-
24 2
79 5
61
(3 6
87 1
47)
(896
971
) -
(4 5
84 1
18)
19 6
95 4
43
Plan
ning
and
Dev
elop
men
t 6
6 9
18
-
-
274 7
44 7
86
-
274 8
11 7
04
-
-
-
-
274 8
11 7
04
Mun
icip
al M
anag
er 1
41 0
06
-
-
-
-
141
006
(89 6
43)
(274 4
02)
-
(364 0
45)
(223 0
39)
May
or S
peak
er a
nd c
ounc
illor
s 8
95 1
90
-
-
15 7
89 4
73
-
16 6
84 6
63
(11
7 1
80)
(269 8
52)
-
(387 0
32)
16 2
97 6
31
-
-
tota
l 3
0 5
50 8
58
19 7
63 2
85
-
293 8
15 4
05
-
3
44 1
29 5
48
(5 0
29 2
31)
(5 2
85 6
03)
-
(10
314 8
34)
333 8
14 7
14
ngaka modiri molema dm
167
Ngaka Modiri Molema District MunicipalityAPPENDIX C
SEGMENTAL STATEMENT OF FINANCIAL PERFORMANCEfor the year ended 30 June 2011
2010 2010 2010 2011 2011 2011
Actual Income Actual Expenditure Surplus / (Deficit) Actual
IncomeActual
Expenditure Surplus / (Deficit)
R R R R R R
- 15 480 266 (15 480 266) Mayor Speaker and councillors - 40 212 774 (40 212 774)
1 160 315 17 616 727 (16 456 412) Municipal Manager 98 571 705 20 532 144 78 039 561
- 38 452 624 (38 452 624) Corporate Services - 33 701 454 (33 701 454)
402 814 272 18 508 603 384 305 669 Budget and Treasury Office 359 342 910 40 715 349 318 627 561
40 539 000 162 839 991 (122 300 991) Technical Services 46 616 752 157 852 267 (111 235 515)
- 5 884 012 (5 884 012) Planning and Development - 9 413 588 (9 413 588)
- 40 502 365 (40 502 365) Community Services - 82 900 733 (82 900 733)
444 513 587 299 284 588 145 228 999 Total 504 531 367 385 328 309 119 203 058
ngaka modiri molema dm
168
Ngaka Modiri Molema District MunicipalityAPPENDIX D
ACTUAL VERSUS BUDGET (REVENUE AND EXPENDITURE)for the year ended 30 June 2011
Actual Adjustments Budget
Variance Variance Explanation of significant variances greater than 10% versus budget
R R R %
REVENUE
Rental of facilities and equipment 6 667 - 6 667 100%
No budget was made for rental of graders(Earth moving machine) as management had planned to used it in vari-ous projects.The various projects were completed ahead of schedule making the grader available for leasing
Interest earned - external investments 14 305 335 13 508 121 797 214 6%
The municipal investment portfolio is based on fixed call accounts, the growth of these call accounts is based on the prevailing interest rates therefore an accurate estimate of future earnings can not be accurately determined. Hence the budgeted income for Interest earned - exter-nal investments is less than the actual income for the 2010/2011 financial year
Government grants and subsidies 486 007 766 539 212 015 (53 204 249) -10% N/A
Other income 4 211 599 36 125 484 (31 913 885) -88%Included in the budget is an amount of R32 851 852 which is not in actual fact income.
TOTAL REVENUE 504 531 367 588 845 620 (84 314 253) -14%
EXPENDITURE
Employee related costs 86 225 090 92 510 160 6 285 070 7% N/A
Remuneration of councillors 7 241 981 10 194 496 2 952 515 29%
Provision of salary increases for councillors was budg-eted for prior to the commencement of the 2010/2011 financial year by the municipality. The South African Local government Association then introduced and implemented new remuneration structures for municipal political office bearers and hence the difference between the actual expenditure for remuneration of councillors and budgeted expenditure.
Fines 445 229 - (445 229) 100% This is not budgeted for.
Bad debts 5 515 358 - (5 515 358) 0% n/a
Depreciation and amortisation expense 5 285 603 - (5 285 603) 100% Not budgeted for as requiered by GRAP
Grants and subsidies paid 97 628 109 58 938 000 (38 690 109) -66% Difference is due to received Grants not spent.
Repairs and maintenance 18 768 315 31 408 500 12 640 185 40%
Contracted services 22 631 219 16 390 271 (6 240 948) -38% This was underbudgeted for based on previous actuals
General Expenses 141 587 405 127 838 428 13 748 977) -11% n/a
TOTAL EXPENDITURE 385 328 309 337 279 855 (48 048 454) -14%
NET SURPLUS / (DEFI-CIT) FOR THE YEAR 119 203 058 251 565 765 (132 362 707) 13%
ngaka modiri molema dm
169
Chapter 8ACTION PLAN
ngaka modiri molema dm
170
Audit Action plAn – 2010/11The under-mention is audit action to address issues raised by the Office of the Auditor-General for the financial year 2009/10
Component Recommended Action / Control Responsible Unit Timeframe
Internal Control
1. Leadership – to Committees are ap-pointed and perform their legislative mandates accordingly
2. Financial and Performance Manage-ment - to ensure and implement a record management unit
3. Governance – Ensure that relevant policies and structures are put in place to ensure full compliance
4. Internal Audit and Audit Committee – to appointment of the Audit Com-mitttee as prescribed by the MFMA and appointment of the Chief Audit Executive
Office of the Municipal Manager By the end of the 31st March 2011
Annual Financial Statements and other reports
1. Prepare AFS implementation plan for the year 2010/11
2. Built capacity within the Finance Unit and other units that have direct impact on the AFS
Chief Financial Officer 31st August 2011
31st January 2011
Property Plant and Equip-ment - Other Assets
1. Prepare and review monthly asset rec-onciliations and update asset register accordingly.
2. Perform regular asset counts.3. Ensure every asset has a unique
barcode.4. To ensure full implementation of GRAP
175. Ensure that powers and functions are
addressed by the relevant authorities6. To review the current service level
agreement
Budget and Treasury office
Corporate Services
Municipal Manager
By the 10th of each month
By the end of the financial year
Budgets
1. To build capacity within the Finance Unit so as to ensure compliance with the relevant timeframes and prescribed formats
2. To ensure that the budget process plan is being followed according ly
Chief Financial Offier According to the budget and idp process plan
Revenue , Interest earned and Other Income
1. Prepare and review daily reconcilia-tions to account for daily receipts and deposits.
2. Implement a daily filing system to ac-count for daily receipts with adequate listings
3. Monthly reconciliations performed on bank accounts to account for interest earned.
Income and Expenditure By the 10th of each month
General Expenses
1. Prepare weekly and monthly listings of items expensed to general expenses.
2. Develop a document management system to provide adequate support to payments made.
Income and Expenditure By the 10th of each month
ngaka modiri molema dm
171
Component Recommended Action / Control Responsible Unit Timeframe
Capital Commitments
1. Develop a document management system to provide adequate support to payments made above R 300 000.
2. Prepare and review monthly recon-ciliations of payments made in terms of contracts entered into by the municipality.
3. Update the commitment register with items identified on the monthly reconciliations. Items to be reconciled include, Expenditure, Retentions and Final Fee payments where applicable.
4. Prepare and review a list of variation orders to be included in the commit-ment register.
5. Cognizance should be taken of VAT and how it should be accounted for on the commitment register as well as for retentions on the ledger.
Supply Chain Management, PMU And Technical Services
By the 10th of each month
Procurement and Contract Management
1. Prepare a checklist of information to be filed and maintained for the various thresholds in terms of Supply Chain Regulations, MFMA and the Preferen-tial Procurement Regulation 2001.
2. Train Supply Chain Management offi-cials on the checklist and regulations mentioned above.
3. Assign responsibilities to individuals within SCM to provide explanations and accountability where deviations from the SCM Checklist and framework has been identified.
Supply Chain Management By the 10th of each month
Audit on Performance infor-mation and Annual Report
1. Inspect the all quarter performance report and perform review in terms of Auditor General requirements and determine the usefulness of informa-tion and the reliability of information available.
Internal Audit Unit 21 days after submission of the reports
ngaka modiri molema dm
172
notes
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HERITAGE AGRICULTURE TOURISM
www.nmmdm.gov.za
teL: 018 381 9400 | FaX: 018 381 4300
Corner Carrington and 1st Streets,Industrial Site, Mahikeng, 2745
private Bag x 2165Mahikeng, 2745