ANNUAL REPORT

2020 -2021

PANHANDLE AREA EDUCATIONAL CONSORTIUM

Panhandle Area Educational Consortium (PAEC) is Florida’s oldest educational service agency (SS 1001.451), founded in 1967 as a support unit to help small districts with limited resources to better serve children, teachers, and administrators. PAEC is a non-profit service agency led by our members. PAEC presently serves 14 member districts, representing over 45,000 students, as well as many other non-member districts that purchase services on a contract basis.

Advancing Schools and Communities for Student Success

Data-Driven Decision Making

Statewide, Regional &

Local Services

Extensive Resources &

Technical Assistance

Competent & Professional

Staff

PAEC members include Calhoun, FAMU Developmental Research School, Franklin, Gadsden,

Gulf, Holmes, Jackson, Jefferson, Liberty, Madison, Taylor, Wakulla, Walton, and Washington school districts.

U.S. Department of Education Grants

Read with Me!

2018 US DOE Innovative Approaches to Literacy Grant $2.2M/3 years

Elevate Rural Florida

2019 US DOE School Climate Transformation Grant through Gadsden County Public Schools

$3.5M/5 years

Instructional Services The Academic and Professional Development team provides services that enhance classroom instruction and, ultimately, increase student achievement. Content specific professional learning activities are offered face-to-face, blended and online to support the needs of educators. A myriad of programs such as New Teacher Program, Title IV, My Virtual Classroom, Curriculum Support, Migrant Education, Leadership Academies, Prevention, Parent Leadership, and an Annual Leadership Conference are some of the methods utilized by our expert team to deliver up-to-date and innovative professional development ideas and activities geared towards student achievement, teacher success and administrator preparedness - all leading to alignment with state goals.

Migrant Education Program

Migrant/ELL Summer Session 371 students Walk-in Assistance 674 Migrant Students Identified 356 Migrant/ELL Parent Meetings 7 LEP Meetings 231 LEP Evening Classes (2 day/wk.) 15

Panhandle Area Educational Consortium – Annual Report 2020-21

4,817 Course Completions

19,233+ Books placed in

school and classroom libraries

200+ Teachers Participated in Read with Me Virtual Events

24 Districts Served

through ePDC

17,200 Books given to Families

1,066 Prevention

Programming Contacts

3,108 Virtual Classroom

Completions

Advancing Schools and Communities for Student Success

FDLRS PARENT

SERVICES

FDLRS/FIN/SEDNET 2 FDLRS PAEC proudly serves Educators, Administrators, Agencies, Support Personnel and Families of Students with Disabilities in Northwest Florida School Districts. The Florida Diagnostic and Learning Resources System (FDLRS) network provides diagnostic, instructional, and technology support services. The service center directly serves school districts in the areas of Child Find, Parent Services, Human Resource Development (HRD), and Technology. Participating districts include Bay, Calhoun, Franklin, Gulf, Holmes, Jackson, Liberty, Walton, and Washington.

REFFERALS 822 Children birth-5yrs with established conditions or suspected of having delays that may require ESE services.

DEVELOPMENAL 559 SCREENINGS

EVALUATIONS 403 Children referred to ESE

CHILD FIND To promote general public awareness of programs and services for young children who have or are at risk of developing disabilities.

PROFESSIONAL LEARNING OPPORTUNITIES

Topic Total Offering

Total Participants

Accessible Instructional Materials 20 252

Assistive Technology/ Instructional Technology 28 214

RLATS 834 542 Total 882 1008

Topic Total Offerings

Total Participants

Development and/or Dissemination of FIN Developed Products

96 765

Curriculum and Instructional Practices 44 700

Education Policies, Procedures and Practices 22 103

Needs Assessment 37 124 Technical Assistance to Families 31 1437

Technical Assistance to Schools 127 245

TOTAL 357 3374

TOPIC TOTAL OFFERINGS

TOTAL PARTICIPANTS

Behavior Support 28 1287 Curriculum and Instructional Practices 63 714 Education Policies, Procedures and Practices 47 626 Family, Caregiver, and Community Support 34 185 Screening, Evaluation, and Assessment 14 180 Technology 48 476 Professional Learning delivered by FIN 66 803 TOTAL 300 4271 Source: BEESS Project Tracking System 2021

Topic TOTAL Offerings

TOTAL Participants

Active Parenting

65 6

Awareness, Information & Resources

180 14

Collaboration with Agencies

49 67

Family, Caregiver and Support

120 22

Technical Assistance to Families

71 190

TOTAL 485 299

• Services provided to Bay, Calhoun, Gulf, Holmes, Jackson and Washington Counties

• Family Services Planning Team • Connecting Students and Families with Community Resources • Interagency Collaboration • Support for Students with Emotional/Behavior Needs • Supporting Mental Health Wellness • Youth Mental Health First Aid

Provided professional learning opportunities (ESE and Non-ESE) with quality, research-based professional learning opportunities utilizing a variety of delivery models including workshops, summer institutes, consultation/ mentoring and virtual learning.

PAEC Connects District Leader Network PAEC hosts District Leader Network meetings that bring together regional school district leaders in like-roles providing a regular opportunity to network and share best practices. Active groups include IT Specialists, Human Resource Directors, Transportation and Facilities Directors, Safety Specialists, Guidance Counselors, Principals, Assistant Principals, Career-Technical Education Directors, Finance Directors, MIS Directors, Risk Managers, Professional Development Directors, Curriculum Directors, and Guidance Counselors. Board workshops are also held, as needed, to address special topics of interest or acute regional issues. District Network & Advisory Hot Topic Workshops Council Meetings

Business Services

PAEC Leadership Development The PAEC Principal Leadership Academy (PLA) is a comprehensive leadership

preparation program designed for highly motivated and highly capable educators who aspire to become principals or current principals acquiring Principal Level II Certification. PLA is a Florida DOE approved 15-month program. Sixty-two (62) participants have graduated from the program since its inception. The Teacher Leaders-Aspiring Principal Program (TLAP) provides leadership training and hands-on administrator experience for teachers who express interest in school leadership. Forty (40) participants have graduated from the program since its inception. PAEC now offers a Novice Principal Mentor Program to provide support and resources to new principals.

2020-2021 Participants

Gateway Business Systems Support

Provided Skyward Level 1 Support to our 14 districts-requests are submitted via email, cell phone, and office landline.

Facilitated district staff on reporting processes on the new DQ2 system. Coordinated with Skyward and district staff Lunch and Learns to better serve district needs. Facilitated and assisted with implementation of new modules added by the districts. Transferred processes to an SFTP server in the PAEC office for sharing of files with districts. Facilitated Skyward two-factor authentication. Coordinated and facilitated a Cost Report training for district personnel. Working closely with district personnel to determine training needs that might not be met by the current financial

software system.

Panhandle Area Educational Consortium – Annual Report 2020-21

The Business Services division provides a wide range of support for school districts to maximize resources, promote operational efficiencies, and strengthen district workforce capabilities through shared services collaboration.

16 PLA

14 TLAP

68 6

Risk Management

Florida's first multi-district, self-insured property and casualty program was formed at PAEC in 1981 by small school districts in north Florida to provide property and casualty insurance to participating school districts. The program broadens the protection afforded by standard insurance policies and includes types of coverage not previously carried by districts. By combining into a consortium, the small school districts benefit from increased buying power and reduced costs for the coverages provided. In addition to insurance protection, the consortium provides loss control services and safety programs to prevent losses from occurring.

Since 2005, $12,450,594 in retained earnings has been used to reduce the annual school district assessments for insurance renewal premiums. In addition, $3,734,609 in retained earnings have been used to pay for safety items, student catastrophic insurance premiums, and fire & safety inspections for districts.

Student Catastrophic insurance premiums - $100,000 per year $ 1,400.000 Safety Items - $100,000 per year $ 1,400,000

Fire & Safety Inspections $ 934,609 Total - $ 3,734,609

399 381 358 331 338276 263 265 251 267 234 245

186144

Decline in Workers Comp Claims Across Participating Districts

Number of Claims

0200,000400,000600,000800,000

1,000,0001,200,0001,400,0001,600,0001,800,0002,000,000

RM Retained Earnings Returned to Districts

Advancing Schools and Communities for Student Success

Florida Buy – Cooperative Purchasing

The PAEC Florida Buy State Cooperative Purchasing program provides substantial savings to PAEC school districts and other eligible entities utilizing competitively solicited contracts. The PAEC purchasing program began in 1967 and has taken many forms through the years. Today, the PAEC Florida Buy State Cooperative Purchasing program is the only educational purchasing cooperative in the State of Florida.

The PAEC “Florida Buy State Cooperative Purchasing” program is recognized by the Florida Legislature as a purchasing option under the 2016 law, FS. 1010.04 (1)(b), requiring the use of “state term contracts” (DMS) for purchases of non-instructional products or services. It also states “Each district school board may also use the cooperative state purchasing programs managed through regional consortium service organizations pursuant to their authority under FS. 1001.451 (3).” The Program partners with the Heartland Educational Consortium (HEC) and the North East Florida Educational Consortium (NEFEC) to extend the benefits to all consortia member districts in the state.

$13,174,662 $12,877,412$26,552,298

$15,833,767

2017-18 2018-19 2019-20 2020-21

Florida Buy Contract Sales

$1,263,457 $1,497,934 $1,728,389

2018-19 2019-20 2020-21

Florida Buy District Savings

Student Data Services

John T. Selover Executive Director

Dr. Maria Pouncey

Administrator - Instructional

Lucia Esquivel Administrator - Business

Mickey Hudson

Administrator – Risk Management

Panhandle Area Educational Consortium 753 West Blvd.

Chipley, FL 32428

Superintendent Joe Taylor Board Chair

PAEC is ALL ABOUT COLLABORATION and is fortunate to have amazing external partners, including…

Florida Department of Education Chipola College Cognia (formerly AdvancEd) US Department of Education Florida Association of District School Superintendents Institute for Small, and Rural Districts Florida State University Florida Association of School Administrators FDLRS – Miccosukee University of Florida Florida School Boards Association PanCare Health Florida Institute for Education (UNF) Early Learning Coalition, Big Bend Opportunity Florida University of South Florida Early Learning Coalition, Northwest Florida Florida Learning Alliance Heartland Educational Consortium North East Florida Educational Consortium Jefferson County Learning Alliance Embry-Riddle Aeronautical University National Rural Education Association Florida Virtual School Battelle for Kids Association of Educational Service Agencies Jefferson County Learning Alliance Small School District Council Consortium Learning Forward

Training Goal: Expand training resources including audit preparedness Accomplishments: * Created guidance based on districts’ audit experience and audit findings. * Held an MIS webinar on what to do to prepare for audits. * Created an extensive training suite for Teachers available through the Focus portal. * Partnered with FLDOE to bring districts comprehensive training for ELL data entry, SESIR & Discipline to highlight both state policies and system functionality. * Embedded training articles & videos directly on the Focus portal screen for easier access. Support Goal: Help MIS staff utilize Focus to the fullest and make the system easier for the end-users to navigate. Accomplishments: *Organized fields to make them easier for end-users to find. Met with and completed field organization for 14 districts. *Completed an overhaul of the Graduation Report, making it easier for guidance counselors to identify requirements not met before graduation. *Designed custom login screen with direct links to parent registration and gave MIS staff new tools to identify students without parent accounts. Technical Goal: Tool for loading virtual school data programmatically. Completed roll out of module and testing. Accomplishments: * Designed and built custom tools to load virtual provider data. *Created training guides for utilizing the tool and provided in-depth webinar training.

Ticket time by district

Tickets created Tickets solved

350

300

250

200

150

100

50

0 2020 Jul 2020 Aug 2020 Sept 2020 Oct 2020 Nov 2020 Dec 2021 Jan 2021 Feb 2021 Mar 2021 Apr 2021 May 2021 Jun

Advancing Schools and Communities for Student Success