Annual Report2017 – 2018 Concert Season

Board of Directors:

Officers Anne Babinsky: President Frank Lawhead: Vice President John Agan: Treasurer Karen Brown: Secretary

Directors Joe Cotten: Marketing & Public Relations Bob Freund: Photography Becky Rusling: Volunteer Coordinator Ann Van Dormolen: Funds Development Fran Willes: Musical Education & Enrichment

Administrative Staff Executive Administrator: Emily Lawhead

Artistic Staff Joseph Place: Music Director & Conductor Erin Sobo: Associate Music Director & Conductor Darrell Rowader: Choral Director & Conductor

Mission and Vision:

The Pops Symphony’s mission is threefold:

1) To educate, enrich, and entertain audiences of all ages by providing accessible, affordable, high-quality symphonic music.

2) To encourage youth involvement in music through participation, donations, and scholarships.

3) To provide an opportunity for local musicians to participate, through rehearsals and performances, in a challenging, inspiring, and dynamic musical environment.

The Symphony’s vision is to expand the influence of Pops music throughout Northern Arizona and the State.

Dear Friends of the Prescott Pops Symphony,

As we come to the conclusion of our 25th season, the Prescott Pops has many milestones to celebrate. We put on five incredible performances, two of which were completely sold out. Season ticket holders exponentially increased. Scholarships and school grants strengthened our outreach to student musicians, schools, and youth in the quad-city area. In October, the Board of Directors made the decision to hire the Symphony’s first administrative staff member. The organization embarked upon a Strategic Partnership with the Prescott Chamber Orchestra in an effort to explore shared fundraising and marketing strategies.

Looking to the future, there are many projects in the works that will bring our organization to a new level. The Board of Directors and Staff are diligently working to raise pay for our talented and valued musicians. A new handbook and memorandums of understanding will be distributed for the next season. Grantwriting, corporate sponsorships, and major gift programs have been re-vamped and have amazing potential to increase the overall budget of the organization.

The following pages of this report review the concert season from an artistic, organizational, and financial perspective. We hope this will help to foster new transparency and accessibility for our stakeholders, Board of Directors, donors, audiences, and musicians.

There is more work to be done, but we are proud of what we have built over the past 25 years. We are Prescott’s symphony orchestra, and our dedication to providing high-quality musical experiences to the Northern Arizona region makes us an essential element of our city. We look forward to working with you in the coming season. Thank you for your dedication to the Prescott Pops Symphony.

Our HistoryLocal musicians created the Prescott Pops Symphony in 1992 with a mission to provide opportunities for the performance of light-hearted orchestral music during the summer months. It was first incorporated as a non-profit organization in May of 1996 as the “Prescott Summer Pops Symphony” led by Conductor Emeritus Paul Manz.

Over the years, attendance and ticket sales for Pops concerts tripled. In response to this popular demand, the Pops dropped “Summer” from its name and became the “Prescott Pops Symphony” in 2007. Adding to the summer performances, the Symphony grew to support five major productions throughout the year, including two annual concerts featuring a full chorus and renowned soloists.

During its tenure, the Pops has performed close to 100 concerts for appreciative Yavapai County audiences. The Symphony performers range from 50 to 80 local instrumentalists and 40 to 60 vocalists at various concerts, plus local guest soloists and conductors. Membership always includes from 10-15% youth participants from area intermediate and high schools, engaging with the Symphony’s mission to support young musicians in the area.

In Prescott, the Pops has partnered with other performing and support groups such as the Yavapai Symphony Association, the Yavapai Symphony Guild, the Yavapai College Master Chorale, and the Prescott Chamber Orchestra.

The Pops continues to provide quality performances at low-cost ticket prices for the community. Support for the Symphony, through monetary and in-kind donations, provides ample opportunity for participation by the area’s talented musicians.

2017 - 2018 Concert Season

Season Ticket Holders 2016-2017: 244

Season Ticket Holders 2017-2018: 397

Facebook Followers: 835(account opened in 2010)

The Musician Spotlight Series (right) has reached 2,000 people in the Prescott area in 2018.

Since January 2018, we have seen:

14% increase in page likesOver 5,000 people reachedOver 600 post engagements

Instagram Followers:108(account opened in 2018)

Over 200 post reactions

Social Media

July 9, 2017 – Pops and Patriots

July 30, 2017 – The Music of Rodgers and Hammerstein

September 10, 2017 – Celtic Colors

December 10, 2017 – It’s the Most Wonderful Time of the Year!

February 18, 2018 – Cartoon Tunes

Febraury 22, 2018 – Music Memory

739 People in Attendance

1,058 People in Attendance

756 People in Attendance

1,064 People in Attendance

818 People in Attendance

2,206 People in Attendance (2 performances)

Audience at the Yavapai College Performing Arts Center

Income

In-Kind Income Music MemoryDirect Public Support Amazon Smile Ticket Sale Donations Corporate Donations Patron -$2500 to $4999 Total Corporate Donations

Individual Donations Associate up to $99 Principal $100 -$499 Concert Master $500 -$999 Maestro $1000 to $2499 Virtuoso $2500 to $4999 lmpresario $5000 and up Total Individual Donations Total Direct Public Support

Shirt SalesGrants Acker Trust Grant Income - Various Total Grants

Production Income Performance Income Program Advertising Income Total Production Income

Total Income

Gross Profit

Organizational Finances Fiscal Year, January 2017 - December 2017

Expense

Executive AdministratorDonor MailingsMusic Memory ExpenseScholarships & AwardsAccounting FeesAdvertisingConcerts Misc. Supplies Contracting Advertising Concert Specific Chorus Hospitality Music Musicians and Directors Orchestra Member - Student Substitutes Printing and Copying Program Design and Printing Total Concerts

Dues and SubscriptionsEquipment AcquisitionsInsuranceMerchant Credit Card DiscountMiscellaneousPayroll ExpensesProfessional FeesSchool GrantsOffice Supplies & PostageTelephone, TelecommunicationsWebsite

Total Expense Net Income

$328.29$700.00

$29.33$992.00

$4,500.00

$4,500.00

$533.95$8,975.00$7,251.00$9,500.00$2,500.00$5,000.00

$33,759.95

$39,281.28

$20.00

$4,500.00$9.00

$4,509.00

$62,242.59$4,275.00

$66,517.59

$111,356.16

$111,356.16

$4,800.00$997.20$593.00$1,250.00$41.55$1,543.69

$297.61$240.00$2,479.91$800.00$165.45$13,190.34$46,300.00$2,565.00$3,750.00$163.98$7,261.88

$77,214.17

$637.37$328.29$1,344.00$97.83$235.81$6,199.22$37.00$10,500$1,125.45$447.21$162.22

$107,904.17

$3,451.99

Average Concert Budget Income Ticket Sales $21,575 In-Kind (Rehearsal Venue) $1,000 Acker Trust Fund $840

Total Concert Income $22,575

Expense

Musician Stipends $5,880 Student Musician Stipends $840 Substitutes $2,880 Music Rentals $2,650 Hospitality $50 Miscellaneous Supplies $200 Program Design $720 Program Printing $800 Advertising $650 Rehearsal Venue (4 days) $1,000 YCPAC Facility Rental (3 days) $1,786 Additional Equipment (3 days) $1,650 Back of House Labor (3 days) $2,000 Front of House Labor (1 day) $480 Ticket Fees $1,824

Total Concert Expense $23,410

Net Income ($835)

Notes

These numbers are based on an estimated average of the season’s five concerts. We typically sell out concerts with full Symphony and Chorus (July and December). Concerts in September and February are generally less well-attended.

The City of Prescott donates the YCPAC Facility Rental line item once per season.

The YCPAC donates the entire venue rental for Music Memory concerts.

A grant from The Acker Trust Fund provided funding to pay student musician stipends this year.

Prescott Unified School District donates the use of Prescott High School’s band room, instruments, and equipment for rehearsals in exchange for program advertising and the continuation of the Symphony’s school grants and scholarship programs. This is listed as the “rehearsal venue” line item in the concert budget.

Prescott Pops Symphony Donors2017 – 2018 Concert Season

Impresario – $5,000 and UpJim & Linda Lee

Virtuoso – $2,500-$4999Marv & Jane Kaiser

Maestro – $1,000-$2,499Diane & Stephen C. McIntyreRay & Patty NewtonBeryl RaeJean RisdonEugene L. & Alicia ScottVirginia & Robert ScudderOren & Janis Ann ThompsonAnn Van DormolenVeronica WilsonBen & Patricia Wyne

Concertmaster – $500-$999 Amy Buck-BrownEloise Baldwin EsserJames O. & Janet HowardKiwanis Club of PrescottGerald & Frances McNallyM. M. RossBecky RuslingTara L. SholleDavid & Yvonne StewartThe Boeing Company Gift Match

Principal – $100-$499Paul R. & Shirley BaskinJohn BauerT.C. & Lois BensonPat BevoloRob & Mary BrickerChris & Karen BrownJay A. & Joan BurnettJoe & JoAnn CorkCountry BankRichard CoxworthHenry & Linda DahlbergSylvia DuncanLorna D. FalkensteinMr. & Mrs. Peter Glodek

Principal ContinuedStormy GoudreaultDavid Grothe & Grace MuellnerTimothy C. & Cheryl HenricksenMarilyn HenzeTaylor & Marsha HicksMarjorie HultbergAlbert & Linda IamiceliCarol Ann KearnsJim & Helen KippAnn KirkwoodBud & Pat KofronDr. & Mrs. John E. LaTouretteFrank & LeAnne LawheadSharon LopezMacKenzie DermatologyArlene MaressaDeborah & James McCaslandCarol MillerLinda Sue MillerDiane MoreyJames E. MuehleisenMarianne A. MurrayPaul & Jean NebelJean N. PhillipsPaul & Sally PlummerJames and Doris PoolLinda & Gordon RalphCarolyn RasmussenJohn & Mia ReedJean E. ReinehrCharles Rosenberg & Lee FredelJoycelyn SchmidTara L. SholleDave & Carol ShuttJack & Eileen StantonStan & Jan SteinerVivian SwansonBett TalbertAnn TewksburyMargaret UmbreitJack & Penny VanceLinda VanderbloomHerbert & Tamara VossLouis & Bonnie WatererEdward & Eleanor Wolfe

Associate – Up to $99Richard & Therese AbrilSandy CoddingtonStan GibbBruce HardwickLisa HernackiCharles HollisterLinda JonesMargie JonesMike KorpalColleen LoveAlfred PerrymanGus & Sandra ScottDavid & Marilyn SpellmanJoan StinstromConstance ThackerM. & J. WatersPriscilla P. Wright

Corporate Donations

Patron – $3,000Yavapai-Apache Indian Tribe

Pops Symphony Musicians2017 – 2018 Concert SeasonViolin OneBill Cummings, Concert MasterWendy White, Asst. Concert MasterJean CanooseBrenda DahleTerri DavisMatt FlippenClayton HintonVicki JeffriesSharon KeeneRick KnousMaisie LaurenceEmily LawheadVanessa MillerLauren SarantopulosTiffany Weiss

Violin TwoPhil Kuhns, PrincipalDevon BonelliMadeleine CherryPatti CummingsTheresa DickCaroline DixonErin EstradaHarry FisherVicki GoodmanDiane JacksonBeth KreftCharles LongacreEli NelsonThomas PerkinsElizabeth SaariChloe StrikeAutumn Tueller

ViolaJane Chester, PrincipalCindy BinkleyTaryn BrownKate DubroyJanet BurgoyneReagan SensmeierTammy RauschenbachMargaret UmbreitDawson Winslow

CelloDiana Hart, PrincipalJaklyn BraithwaiteMelissa CrippsJonah HowardShawna KervinGayle JarpeMegan LewisCaeden McKelveyBrenda OlsonGay RenaultTara SholleSarah WalderSonya WautersRuth WengerFran Willes

BassCooki Mozdziock, PrincipalJason BaxterTessa DiehlDavid JohnsonZach Messenger

Oboe & English HornRachel Messing, PrincipalOlivia ErwinCharlotte HeinerMargot Schultz

Flute & PiccoloLe Anne Lawhead, PrincipalJoy FitzpatickEllen McGowanJaime OndrusekEvelyn Parker

ClarinetGary Flowers, PrincipalSuzanne Fisher

Bass ClarinetScott Richardson

SaxophoneFrank Lawhead

BassoonErin Sobo, PrincipalVirginia Scudder

French HornRyan Gastonguay, PrincipalDan BoyceDavid CrippsKristen HaydenJoe JacksonRich LongfieldAlexis LoveladyLeah MoralesDavid Simon

TrumpetCarl Rowe, PrincipalTom EderDean HolbrookBridger JohnstonBradley MoorsLucy MorgeJoe Rauschenbach

TromboneTim Thorne, PrincipalBrian CarlisleBlake Downs

Bass TromboneCalvin Audis

TubaBen Bueler

PianoCarol Manz

HarpDavid Ice

PercussionLynn Drye, PrincipalStan GibbCurtis GruverTrudy GruverDavid KimmelFrank LawheadWally ParksKeaton SnyderMike VanBlaricom

TimpaniClydene Dechert

Music MemoryMusic Memory is an annual cultural enrichment music program for elementary school children designed to enhance understanding and appreciation of classical music. It is targeted primarily for grades 3-5, and is open to all schools in Yavapai County. There is no charge to the schools for this program as both the performance hall and orchestra donate their resources.

Each year, the pieces to be performed are selected by the Prescott Pops Symphony music director in collaboration with the Music Education & Enrichment Board Member. Student booklets are provided to each student for classroom study with their music teacher or home educator. This student booklet includes information concerning the layout of the orchestra, an introduction to each instrument and instrument family, grade-specific information on each composition, composer histories, musical themes, concert manners, listening guides, a concert-oriented word list worksheet, and a word search. Because of these booklets and the hard work of the local instructors, students come well prepared to enjoy not only the music, but the entire performance experience.

This year, the Prescott Pops welcomed 2,206 students to the Yavapai College Performing Arts Center from Prescott Unified School District, Humbolt Unified School District, Yavapai County Schools, local private schools, and three home school groups.

School Grants and Scholarships

One of the Prescott Pops Symphony’s pillars of operation is a dedication to student and youth musicians in the community. Specific donations can be directed to support these initiatives, and the Symphony is granting $11,000 ($2,000 eligibility for each school) to instrumental programs in Yavapai County schools this academic year. As funding for the music and arts in our community becomes sparse, the Prescott Pops strives to make music rentals, instrument repairs, and needed equipment accessible to local students and music educators.

The Symphony also supports student musicians by allowing talented high school students to join the orchestra. With help from a grant by the City of Prescott’s Acker Trust, the Pops supports an endowment for music scholarships valued between $500 and $1500 for graduating seniors who perform with Pops.

The Prescott Pops also has a strong relationship with the Prescott Unified School District (PUSD). The founder of the Symphony, Conductor Emeritus Paul Manz, was a local music educator for over 20 years. Every music educator and school administrator in the District is incredibly supportive of the Prescott Pops. Because of the Symphony’s dedication to student musicians through school grants and scholarships, the Pops is able to rehearse in PUSD spaces, utilize Prescott High School’s percussion instruments and equipment, and promote concerts in the classroom at no charge to the organization.

A Look Ahead

The 2018 – 2019 concert season promises to thrill audiences and musicians alike. Here’s what we have to look forward to:

July 8, 2018 – The Force ReturnsA compilation of themes from epic motion pictures

July 29, 2018 – A Cole Porter CelebrationRenowned soloists perform these 1920s classics with the Pops Symphony and Chorus

September 16, 2018 – Prescott Pops PicksFeaturing favorite pieces selected by members of the Symphony

December 9, 2018 – Jingle All The WayYour favorite holiday music celebration performed by the Pops Symphony and Chorus

February 17, 2019 – Easy to LoveRomantic works from Broadway and beyond

February 21, 2019 – Music MemoryAnnual performance for 2,000 local school children and music educators

Season tickets can be purchased beginning April 3, 2018. On May 1, individual concerts and unrenewed season tickets will be released.