Annual Progress Report 2012-IfAD PTCRRMP

Annual Progress Report 2012

1 PTCRRMP- IFAD

ANNUAL

PROGRESS

REPORT

2012

MINISTRY OF FISHERIES & AQUATIC RESOURCES DEVELOPMENT


2 PTCRRMP- IFAD

Table of Contents

PTCRRMP .................................................................................................................................................... 3

PTCRRMP’s Areas ....................................................................................................................................... 4

Operational Highlights 2012 ......................................................................................................................... 5

Coastal Rehabilitation & Resource Management ..................................................................................... 8

Support to Artisanal Fishery Development ............................................................................................. 11

Micro Enterprises and ................................................................................................................................. 20

Financial Service Development .................................................................................................................. 20

Social & Economic Infrastructure Development .................................................................................... 27

Cash Flow ........................................................................................................................................... 32

Human Resource Management ........................................................................................................... 32

Quality Assurance of Civil Works ...................................................................................................... 32

Risk Management ............................................................................................................................... 32

Strategic Approach .............................................................................................................................. 33

Knowledge Management & Sharing ........................................................................................................... 33

Case Studies Compilation ....................................................................................................................... 33

Global Connection .................................................................................................................................. 34

Voice of Beneficiaries via Radio Programmes ....................................................................................... 34

Others ...................................................................................................................................................... 34

Sustainability............................................................................................................................................... 35

Project Impact & Achievement - Monitoring Aspect ................................................................................. 35

M&E Findings, outcomes, impact and sustainability: ............................................................................ 36

Component one: ...................................................................................................................................... 36

Component Two: .................................................................................................................................... 39

Component Three: .................................................................................................................................. 39

Component four: ..................................................................................................................................... 40

Financial Performance and Resource Mobilization .................................................................................... 42

Integrated Physical and Financial Progress of PTCRRMP ......................................................................... 45


3 PTCRRMP- IFAD

PTCRRMP

“The Goal of the programmes is “the sustainable recovery of the assets of rural households directly or

indirectly affected by the tsunami and to help them re-establish the foundation of their usual economic

activities while diversifying into other and new, profitable income-generating activities.”


4 PTCRRMP- IFAD

PTCRRMP’s Areas

The programme is being implemented in seven districts of the island covering 566 GN Divisions in 36

Divisional Secretary Divisions (Error! Reference source not found.). The Programme will benefit an

estimated 50 000 persons from as many households or about 42% of the population of the programme

area. With an average household size of 4.8 persons, the total number of beneficiaries would be 239 300

persons. Some 2 000 households may be involved in coastal resource management, 25 780 in the support

to artisanal fisheries, 16 450 in micro-enterprise and financial services, and 5 630 households in social

and economic infrastructure.


5 PTCRRMP- IFAD

Operational Highlights 2012

PTCRRMP has recorded a financial progress of 100% during the fiscal year.

A contribution of approximately 43% of the annual allocation is IFAD’s value added, amounting

to LKR 3.6 billion, has been made to the Government of Sri Lanka as Loan No. 664-Lk and

693-LK, while 5% was paid by the Government as GOSL contribution.

0% 10% 20% 30% 40% 50% 60% 70% 80% 90%

100%

2007 2008 2009 2010 2011 2012

G D/Ac 0.00 34.50 0.00 0.00 0.00 0.00

GOSL (17) 71.00 86.80 95.00 73.00 105.00 25.20

L D/Ac 0.00 358.00 398.94 141.70 258.89 0.00

Loan (12) 610.00 672.20 890.00 620.00 1,200.00 1,050.00

%

Total Programme Budget Contribution

0.00

200.00

400.00

600.00

800.00

1,000.00

1,200.00

1,400.00

1,600.00

2007 2008 2009 2010 2011 2012

G D/Ac 0.00 34.50 0.00 0.00 0.00 0.00

GOSL (17) 46.55 49.10 58.40 72.90 105.00 25.20

L D/Ac 0.00 162.00 264.44 126.70 258.89 0.00

Loan (12) 200.00 297.20 533.60 617.00 1,200.0 1,050.0

Rs.

Mn

.

PTCRRMP Budget Composition


6 PTCRRMP- IFAD

0.00

100.00

200.00

300.00

400.00

500.00

600.00

700.00

2007 2008 2009 2010 2011 2012

G D/Ac 0.00 0.00 0.00 0.00 0.00 0.00

GOSL (17) 24.45 37.70 36.60 0.10 0.00 0.00

L D/Ac 0.00 196.00 134.50 15.00 0.00 0.00

Loan (12) 410.00 375.00 356.40 3.00 0.00 0.00

Rs.

Mn

.

PTLivSPP Budget Composition

2007 2008 2009 2010 2011 2012

Allocation 681 1151.5 1383.94 834.7 1563.89 1075.2

Expenditure 101 467.68 1091.79 561.12 846.74 1050

0

200

400

600

800

1000

1200

1400

1600

1800

Rs

Mn

.

Annual Allocations Vs. Expenditure


7 PTCRRMP- IFAD

14.83 40.61

78.88

67.22

54.14 98

2007 2008 2009 2010 2011 2012

Growth of Progress in IFAD Project

%

3%

46%

6%

34%

11%

Total Project Expenditure Composition up to 2012 - Cost Category Wise

A B C D E

78%

5%

2%

2% 2%

1% 3%

5% 2%

Total Project Expenditure Composition up to 2012 - Cost Category Wise

i

ii

iii

iv

v

vi

vii

viii a


8 PTCRRMP- IFAD

Coastal Rehabilitation &

Resource Management

Programme Work 2012


9 PTCRRMP- IFAD

1. Fisheries Management (NARA & DFAR);

i. Stock assessment Surveys

The NARA has completed 5 stock assessment

surveys for five different species in the project

area. The species are Chank, Sea Cucumber,

Prawns, Ornamental Fish and Lobsters. The

NARA and the DFAR jointly prepared Fishery

Management Plans for South cost and East coast

with recommendations for the protection of

above researched 5 depleting species.

ii. Formulation and implementation of

community based fishery management plans

The DFAR is the authorized Government body

for the implementation of Fishery Management

Plans in Sri Lanka. The DFAR has established

management committees and has issued Gazette

notification for declaring 4 management areas

(two in South and two in East). It is reported

that the DFAR is receiving more information

about illegal fishing and destructive fishing

related to these species. Several raids have been

carried out by the DFAR successfully depending

on the information they received through

community and management committees taking

into custody involved fishermen. These

fishermen have been prosecuted and illegal

fish catch especially egg bearing female lobster

have been released to the sea on court order.. It

is reported by fishermen in the management

areas that now it is observable slight increase in

protected fish population and size of species. A

Fisheries atlas has been published by the

CENARA project using stock assessment survey

findings. The CENARA Project was jointly

implemented by IFAD and CIDA.

2. Coastal Environmental and

Resource/Habitats Management (CCD)

i. Information Dissemination and

Awareness Creation

This activity which was included, production of

awareness materials, such as awareness boards,

exhibits, posters and video documentary fully

completed during 2012. CCD is using these

materials for their activities. The community,

school children and teachers and law enforcing

officers now practice the knowledge and the

skills they received through various programmes

for disseminating the information and

motivating the community for protecting the

coastal environmental resources.


10 PTCRRMP- IFAD

ii. Mangroves, Salt Marshes and

Coral Reef rehabilitation

Construction of Bentota Mangroves

Demonstration Centre is now nearing

completion. The 1st phase structures including

the nature park constructed under the phase one

is now in operation. A lot of researches, students

and the coastal community who are interested in

mangroves come to this centre to get

knowledge..

i. Coastal water quality monitoring-

This activity which is conducted from 2010 is

now nearing completion. Data has been

collected from 7 major sites and pollution level

and polluting factors have been identified.

Several warnings related to identified pollution

level has been published to people especially

who are using the sea for various purposes. The

final report is now being prepared and hopes to

publish soon. The equipment provided has been

very useful for the research.

The CCD expect to prepare zone plans for the

maintain the water quality on appropriate

standards and enforce laws to protect the coastal

water.


11 PTCRRMP- IFAD

Support to Artisanal

Fishery Development


12 PTCRRMP- IFAD

State-of-the-Art Fish Market is an Asset to

the Country

The Wholesale Fish Market in Trincomalee was

badly damaged by the Tsunami in December,

2004. It functioned way below the expected

levels with lack of even basic facilities like

water, sanitation, electricity etc. The Post-

Tsunami Coastal Rehabilitation and Resource

Management Programme (PTCRRMP) and the

Post-Tsunami Livelihood Support and

Partnership Program (PTLiv.SPP) funded by the

International Fund for Agriculture Development

(IFAD) rightly identified the need for the

reconstruction of this Fish Market and offered to

provide financial assistance for this purpose.

This Fish Market which stands in Trincomalee

town is a milestone in the post tsunami and post

war development of the Eastern Province. It is

an important link in the overall development in

the region.

Fish vendors still used the old, dilapidated

building for fish trading with no electricity,

water and other sanitary standards required for

food related industries. Therefore, in keeping

with the modern, international trends and

environmental regulations on food hygiene, the

design for the new fish market had proper

loading and unloading facilities, waste water and

effluent treatment system, storm water drainage

system, means for systematic cleaning, clean

stalls and office rooms and cold storage facility

incorporated in it.

Geographically Trincomalee is a strategically

important town with a natural harbour, multitude

of inland fisheries and aquaculture operations,

which offers lots of opportunities for both

investors and entrepreneurs.

The total investment for construction of the new

fish market is 100 M Rupees. As the market is

owned and managed by the government (Local

Authority) the fisher community will receive

indirect economic and social benefits. The

income increase by fish trading, expenditure

decrease for Ice, increase of quality and hygienic

standards etc are indirect benefits. It also opens

new opportunities for suppliers of fish storage


13 PTCRRMP- IFAD

boxes, ice cubes, retail vendors, etc. and helps

reduce post harvest losses and increase the

nutritional value of fish and directly contributes

to the improvement of the health of the people.

The following were the primary objectives of the

proposed fish market; To improve the quality

and safety standards of fresh fish through better

fish handling practices; To provide greater space

and facilities offering more opportunities for fish

trading activities; To improve the logistics of

fish loading and unloading at the market

resulting in lower post harvest losses; To

increase direct employment opportunities both in

fisheries industry and other related services; To

increase consumer confidence through improved

food safety and health conditions and thereby

the demand for fresh fish; To increase the

income of those engaged in fisheries industry

through better marketing facilities; To create a

demand for inland and aquaculture fisheries; and

to increase the participation of women in fishery

related services.

The desired outcomes of the New Fish Market –

Trincomalee (NFM) are contributory to the

development goals of the Eastern Province

especially in Trincomalee District. It will also

fulfill the targets of the Ten Year Development

Plan of the MFARD in coincidence with the

vision of the government; Improved health

standards through better nutrition for the urban,

rural and marginalized communities by the

increased fresh fish consumption; Reduction of

poverty in the fishing communities through

more employment opportunities and higher

incomes from greater trading of fisheries

resources; and Improved food hygiene and

safety standards through the modernized

technology and accepted practices.

Trincomalee is also famous for tourism because

of its calm beaches, naval transportation and

wonderful scenic beauty. The carefully designed

Fish Market adds a new dimension to the

aesthetic beauty of this historic city in the

Eastern Sri Lanka.

The foreign vessels that do not currently unload

their harvest in Trincomalee will be tempted to

unload in Trincomalee with the availability of


14 PTCRRMP- IFAD

enhanced facilities, making it the main fish

supply point.

The enhanced fisheries and related trading, and

services will make the province reflect a high

economic value and also a significant

contributor towards export earnings drawing

further assistance for development.

There is also vast scope and potential for further

expansion of the storage facilities, ice

production other related products.

Shrimp Farming

-A Thriving Industry in Sri Lanka

Prawns make a favourite and delicious dish in

almost all tourist and reputed hotels in every part

of Sri Lanka. Therefore, there is a growing

demand for fresh and graded prawns both in the

local and export market and the supply is

inadequate to meet the demand.

PTCRRMP funded by IFAD decided to

construct ponds and other necessary

infrastructure facilities in Vakarai to promote

shrimp farming in the area. The extent of the site

is 300 acres. The cost of the project is Rs. 60

million.

A model shrimp hatchery operating at

Pudukkudirippu in Batticaloa can produce post

larvae requirement for existing shrimp farms and

future expansion of shrimp farming in the East.

The services related to diagnosis and prevention

of fish diseases are being provided by the Fish

Health Laboratory which was established at the

University of Peradeniya while the services


15 PTCRRMP- IFAD

required for shrimp farming is being provided by

the Water Quality Monitoring and Shrimp

Disease Diagnostic Laboratory at Battuluoya.

The demonstration shrimp farm at Air Force

Camp in Batticaloa serves to disseminate Best

Management Practices of shrimp farming to the

farmers and provides training for farmers who

are willing to start shrimp farming. And also

there will be additional in depth training

programmes at proposed College of Fisheries

and Nautical Engineering for aspiring farmers.

Sri Lankan freshwater and brackish water

resources have been utilized for aquaculture

since 1980s and fish culture in seasonal tanks,

marine shrimp culture in coastal earthen ponds

and ornamental fish culture in cement tanks are

being carried out to certain extent. Aquaculture

in seasonal village tanks has been identified as

an activity which can enhance the livelihoods of

the rural poor and a source which increases fresh

water fish production. Production from seasonal

village tank culture contributes to 11.5% of

national inland freshwater production. Utilizing

the vast potential for the development of inland

aquaculture leads to ensure food security and

uplift the socio – economic status of the rural

populations in both coastal and non-coastal areas

means to reduce poverty. Coastal finfish culture,

sea weed culture and fresh water prawn culture

are the other sectors of aquaculture which have

been targeted to develop.

The shrimp and prawn fishery is important as

source of food, foreign income and employment

generation. The production of prawn farms

accounts for 1 percent of national fish

production.

At present around 15.4% of total prawn

and shrimp production come from the Eastern

Province. Among the districts in Eastern

Province Batticaloa is the district which reports

the highest shrimp and prawn production.

The development of shrimp aquaculture received

high priority in the Fisheries and Aquatic

Resources Policies in the country. Accordingly,

it has been proposed to revive the shrimp

farming industry in suitable areas in a

sustainable manner.


16 PTCRRMP- IFAD

Thirty beneficiaries selected from the area will

be provided with facilities to engage in cluster

shrimp farming in the ponds constructed here.

They also will get training on scientific shrimp

farming to enable them to reap maximum

benefits from the project.

This farm will also serve as a model farm where

training will be given to shrimp farmers

operating in other parts of the country on

scientific shrimp farming. Therefore, this will be

a knowledge base for shrimp farmers and a

highly useful investment for the development of

shrimp farming in the country.

IFAD/PTCRRMP Moves to Re-build an

Intellectual and Training Base for the Fishery

Industry in the Eastern Batticaloa District

College of Fisheries and Nautical Engineering

(COFNE), the only training institute to provide

skills training to fishermen and youth in the

district, was destroyed by devastating tsunami.

Non-existence of such a facility was critically

felt with the loss of experience and skill with the

demise of skilled fishers. IFAD/PTCRRMP

moved to re-build the facility with added

numerous facilities in the same premises. The

construction, which is under progress is to be

completed early 2013 and the new facility with

latest amenities will be on service to the

fishermen already engaged in fishing and the

youth who wish to enter the sector.

COFNE was one of the cornerstones of the

fisheries sector development in the Eastern

Province. The new construction at the same site

at Nawaladi will include adequate facilities

including hostels for trainees, lecture rooms, a

library, fully equipped workshops, quarters for

the academic staff and modern infrastructure

such as a swimming pool, jetty etc. PTCRRMP

has allocated SLR 40 million for the

construction of this two-story building complex.

The most suitable location for this construction

with adequate space, calm and quiet

environment for academic purposes is Nawaladi

where the old COFNE stood. Its close proximity

to the sea and the lagoon provides easy access to

practical training. The location being isolated

from the town and situated in a vast expanse of

land with wonderful scenic beauty provides

opportunities for future expansion required for a

reputed academic institution.


17 PTCRRMP- IFAD

A significant characteristic of the fishing

industry in Sri Lanka is that it has always been

dominated by the private sector. Except for a

handful of boats owned by cooperative societies

or by the very few companies, the fishing boats

and gear deployed in the industry are owned and

operated by thousands of individual fishers,

family units or informal groups. Nearly half of

the fishers are in the 35 to 54-year age group,

and about 40 percent of the fisher population has

completed primary school education, showing

that Sri Lanka's fishers are active and literate. In

order to enhance education and training among

the fishers and youth of the fishing communities,

the government has established five regional

fisheries training colleges.

The National Institute of Fisheries and Nautical

Engineering (NIFNE), which was established in

1999, offers training programmes both for those

actually engaged in fisheries and for those who

wish to enter the sector. It is also responsible for

conducting seminars, symposia, research,

surveys and other investigations, and also for

developing and maintaining links with other

educational and training institutions in the field

of nautical engineering. Its courses range from

net mending to repairing of boat engines and the

body of the vessels. In addition, NIFNE

conducts degree programmes on Fisheries and

Marine Science and Marine Engineering under

the concept of Sagara Vishwa Vvidyalaya

(Ocean University) for capacity building in

order to develop an effective and sustainable

utilization of marine resources. COFNE, which

was operated under this institution, had been

conducting some skill training to fishermen and

the youth until its disappearance with tsunami

waves in 2004.

The COFNE complex will be a great asset to the

fishing community not only in the district but

the entire province. PTCRRMP targets that the

COFNE complex will provide or fulfill;

a) sufficient space and facilities for

training and education in fisheries

industry and marine science and nautical

engineering for sustainable utilization of

fisheries and marine aquatic resources,

b) introduce the logistics for training

fishers which increase the number of

skilled persons engaged in fisheries

industry,

c) introduce the use of modern equipment

and new technology for fishing and

related industries in order to increase the

fin fish and shell fish production,

d) utilize the resources with least damage

to the environment through application

of Best Management Practices,

e) improve the quality and safety standards

of fresh fish through the training on

better fish handling practices, and


18 PTCRRMP- IFAD

f) develop the academic activities to offer

degree programmes under the Sagara

Viswa Vidyalaya in years to come.

PTCRRMP’s this initiative will immensely

contribute to the qualitative and quantitative

increase of the fish catch while maintaining

ecological balance in marine waters. This also

helps exploit the pool of talents of the fisher

community towards the preservation of marine

resources and reaping fish harvest methodically

and scientifically such that there will be

continuity in fish stocks in the waters. The

present design has been planned with a view to

developing to the level and status of a university

especially reserved for fisheries studies. It has

been so designed that it can withstand disasters

like tsunami that has to be anticipated in the

future. The output from this institute will

undoubtedly lead to greater efficiency and

performance in fishery industry with minimal

post-harvest losses and sustainable utilization of

resources.

COFNE would facilitate the achievement of the

objectives of Ten Year Development Plan and

Eastern Province Development Plan of the

government. It is the hope that COFNE will

develop into an academia to offer industry-

related diploma and degree programmes, in

addition to an array of skill training

programmes, to the youth in the area in time to

come.

Landing Sites and Anchorages

PTCRRMP has invested Rs 1600 Mn for 15

landing sites and 6 anchorages in seven districts

where most of the sites are handed over to the

community via DFAR. Landing sites and

anchorages enhances the capacity of landing of

fishing vessels and also the services such as net

mending stores and buildings have increased the

efficiency of fisher folk. Their time is now

productively used as they don’t need to carry

their fishing gear and engines back to home and

to site every day. Sanitary facilities and facilities

to improve hygienic conditions are provided as

such assist in quality improvement of products

and health conditions of the people involved.


19 PTCRRMP- IFAD

Budget Allocation

Amount

(US$)

1 Kalutara Maradana Landing Site - B September 26, 2011 155,032.00

2 Kaikawala Landing Site - A March 30, 2011 65,828.00

3 Modarawatta Landing Site - B August 23, 2011 111,815.00

4 Kapparathota Landing Site - A March 30, 2011 19,929.00

5 Kiralawella Landing Site - A Deleted from scope 9,965.00

6 Ampara Ninthavour Landing Site - A June 18, 2011 50,977.00

7 Addalachanai Landing Site - B June 18, 2011 157,277.00

8 Kaluwankerni Landing Site - A June 18, 2011 213,603.00

9 Kattankudi Landing Site - A June 18, 2011 123,506.00

10 Palameenmadu Landing Site - A June 18, 2011 125,205.00

11 Kallar (Kottukai) Landing Site - A March 16, 2012 133,163.00

12 Muttur Landing Site - A August 30, 2011 150,326.00

13 Kinniya Landing Site - A August 29, 2011 103,341.00

14 Salpearu Landing Site - A August 29, 2011 228,175.00

15 Singhapura Landing Site - A 2013 671,304.00

Anchorage

1 Galle Paraliya Anchorage March 30, 2011 54,620.00

2 Suduwella Anchorage In Progress 3,160,668.18

Anchorage In Progress 2,696,481.00

3 Anchorage March 3, 2012 2,696,481.00

4 Hambanthota Kalamatiya Anchorage March 30, 2011 97,989.00

5 Ampara Sainthamaruthu Anchorage In Progress 290,031.00

6 Batticaloa Vakarai Central /

Palachchenai

Anchorage June 18, 2011 190,558.00

Nilwella

Landing Sites

Galle

Trincomalee

Matara

Matara

Batticaloa

Handed over Date## DistrictProject

Location

Type of

Scope


20 PTCRRMP- IFAD

Micro Enterprises and

Financial Service Development


21 PTCRRMP- IFAD

This component will target the coastal

communities that are economically poor and

especially, those men and women who are

involved in small and medium enterprises

outside the marine fisheries sector. The

programme will use a ‘cluster approach’ to

assure the efficiency of the programme. All

beneficiaries are being affected by the Tsunami

and 75% of those beneficiaries are women and

their monthly incomes are below the poverty

line.

In 2010, the District Programme Management

Units conducted programmes to evaluate the

beneficiaries who needed the most financial help

to continue their enterprises after the tsunami

attack. Loan scheme were designed to assist

them in restarting their micro, small and medium

scale enterprises. The enterprises that have been

affected by the Tsunami were able to apply for

loans at an interest rate of 7% per annum for 3

years. They were able to obtain the loan from

the following banks, Bank of Ceylon (BOC),

People’s Bank (PB) and Regional Development

Bank (RDB).

These beneficiaries were also able to apply for

further amounts once repaying the current

amount. However, the above mentioned banks

had to undergo through several procedures

before issuing such loans. They had to register

under PTCRRMP loan scheme and attain a

registration number for each beneficiary in order

for them to register beneficiaries under

PTCRRMP loan scheme. Once the Central Bank

of Sri Lanka (CBSL) registration is completed

the beneficiaries were able to get privileges from

this scheme.

Main Sectors of Enterprises

Agriculture

Garments

Fish Based Products

Coir Products

Handicrafts

Aquaculture

Food Possessing

Live Stocks

Small industries

Beauty culture

Jewelry


22 PTCRRMP- IFAD

Overall Progress as at 31st December 2012

Description

Progress

(Rupees)

No of Beneficiaries registered

– Total 3666

No of beneficiaries referred to

CBSL for registration 3666

No of beneficiaries registered

at CBSL 2505

No of Loans Granted - Total 2153

Total Loan Amount (Rs) 115,336,000

No of Grants handed over 1069

Total Grant Amount (Rs) 23,470,000

Grant to be handed over 1296

No of Technical Training

conducted 20

Total Cost of the Technical

Training 2,838,191

The table demonstrates the data for loan

schemes for small enterprises. There are 3666 of

beneficiaries registered under PTCRRMP and of

those there are 2505 registered at CBSL. Total

of 2365 beneficiaries have received loans. There

are 1069 beneficiaries have been granted by

CBSL and still 1296 grants to be handed over.

However the total amount of loan issued up to

date is over 115.36 million rupees.

Number of Loans Issued to Each Sector

The chart above illustrates the distribution of

loans to each sector. The Fish Based Sector, 771

beneficiaries and Garments sectors 463

beneficiaries have received the most number of

loans. The Lowest number of loans issued was

to the Jewelry sector, 11 beneficiaries.

Loan Disbursement Bank wise

In most districts, the maximum numbers of loans

were issued by the Regional Development Bank

(RDB) and minimum numbers of loans were

issued by the Bank of Ceylon (BOC).

According to the graph above, the Peoples

Bank achieved the maximum loan

disbursement in districts except in

Table 1: Overall CBSL pin number registration,

amount of loan granted, technical training, and

grants hand over by the PTCRRMP.


23 PTCRRMP- IFAD

Trincomalee district and Regional Development

bank had no progress

Snaps of Potential Entrepreneurs

Mrs. Thilaka Kandamby from Paramulla in

Matara District used to run a small scale ‘home-

stay’ hospitality business with her husband to

support themselves and their two daughters. This

small establishment was put up from money

saved from her work, which was cutting hair in a

small salon in the Town. On May, 2011 she

received a credit facility of Rs. 100,000.00.

Ms. Thilaka

Ms. Pradeepa

Ms. Nalani

Ms. Onida


24 PTCRRMP- IFAD

Mrs. Onida was able to increase her income

from Rs. 20,000 to about 30,000.

Currently she is earning over Rs, 25,000.00 to

30,000.00 per month, and able to fulfill daily

needs of the children and entire family. She has

employed two people to increase her production.

Her income increased to about Rs. 40,000 to Rs.

45,000 but, 65% to 70% of the income was

utilized to purchase the raw materials and

ingredients necessary for the next batch of

products.

Mr. Bennett was able to increase his gross

income to Rs. 80,000 and about 60% of this

income is reinvested while the remaining 40%

which is around Rs, 32,000 is available to meet

the necessary expenses at home and also able to

comfortably pay the monthly bank installment.

MED Cooperative Society

Beneficiaries of MED programme were

organized into cooperative societies under the

cooperative act in Sri Lanka. This was not

initially mentioned in the Appraisal Document

of the programme, however the programme

management later decided to implement it in

order to benefit them in a collective manner as a

team in future.

Mr. Benette


25 PTCRRMP- IFAD

MED Cooperative Society Progress

MED Sales Outlet

PTCCRMP together with UNOPS have planned

to construct sales outlet (common plan for 7

districts) to market the MED beneficiary’s

products and services. Cost that’s estimated for

each building is Rs. 3.0 Million. There are two

districts especially in Ampara and for this reason

they have given two buildings .The progress of

constructing this building has reached up to

80%.

Gender, Policy Support

Supporting Women with their Savings and

Credit Schemes through Women Development

Bank, Sri Lanka

Under the component of Gender, Policy Support

and Programme Management, the programme is

designed to support the establishment and

training of women groups and promote savings

mobilization and internal group lending. The

women’s Bank agreed provide service to

Tsunami effected women in Tsunami

resettlement of 7 distracts in the duration of 01-

01-2012 to 30-06-2012 (18 Months) an agreed to

establish a one new branch in each district and

total 7 branches in 7 districts . And overall to

establish at least new and old 27 Bank branches

in 7 districts. The location of Bank branches in

nominated Divisional Secretariat Divisions in

each district .PTCRRMP agreed to bear

estimated work cost of the 18 months work plan

of Rs. 25 Million. Below table4 shows how the

Women bank progress within the last 12 months.

Women bank agreed to establish at least 27

branches but they have achieved 34.

Women Development Bank Membership

Procedure

Membership is based on mutual trust. Women

group formation is based on poverty and

affinity. Once these groups demonstrate their

internal cohesion and financial viability, such as

through high recovery rates on small loans and

substantial saving mobilization efforts, the

programme will provide a matching capital grant

to reinforce group operations and serves as a

guarantee for possible bank loans.

The Women’s Bank and its existing branches in

the seven districts will carry out the component

activities.

Striking Goals under the Component

Provide Strengthening support for

expansion of outreach of women bank

in to the programme divisions

Facilitation of technical and soft skills

(beneficiary) training via relevant

agencies

Provide capital grant to women bank

branches to input as revolving credit

fund


26 PTCRRMP- IFAD

Promote marketing opportunities/reward to

women entrepreneurs through trade fairs &

award ceremonies

Bank loans Disbursement of Women in

Districts


27 PTCRRMP- IFAD

Social & Economic

Infrastructure

Development


28 PTCRRMP- IFAD

Roads

Roads are the most important segment of the

infrastructure necessary for economic and social

development of the poor people. Access roads

in the low lying coastal areas come under water

in a spell of heavy rains and the pedestrians

cannot use these roads at such times and

therefore they have to stay away from economic

activities which deprived them of their main or

supplementary income. When these roads have

been concreted with the construction of side

drains people can walk even in the rains without

water getting splashed and the frequency of

transport services and the quality and the

efficiency of production have significantly

increased due to improved road conditions. This

has ultimately contributed to the quality of the

life of the people.

Wells

Most of the very rural coastal areas do not have

pipe born water for drinking. Therefore,

consumption of polluted water has been a major

cause for communicable diseases. These people

did not have easy access to water for cleaning,

washing and their crops. The dug wells

constructed by IFAD have been a valuable

source of water for washing, cleaning and other

purposes. Water is closely linked to the health

and development of the people and clean water

is considered to be an index of development.

IFAD has also incurred money for the provision

of water supply connections to the houses in

Tsunami settlements. These houses are without

access to drinking water and therefore

inhabitants are prone to water born diseases.

Provision of water has contributed a lot to the

improvement of living conditions of the people

inhabited in these houses.


29 PTCRRMP- IFAD

Toilets

A properly constructed toilet is essential for the

sanitation of the inhabitants of a house.

Therefore, toilets were constructed in all 07

districts for those who did not have toilets. The

construction was owner driven and technical

guidance was provided by technical officers

attached to the respective DS offices. The toilet

complex that had been constructed at Turkey

village in Midigama, Matara had totally failed

and the situation had worsened to the point

where in residents were about to vacate their

houses as the environment was heavily polluted.

PTCRRMP office in Matara intervened to solve

the problem and constructed 450 toilets, 1 for

each house. Therefore, toilets are an aspect that

cannot be ignored for a pleasant and safe living

environment.

New Houses

The victims who lost their houses by Tsunami

were totally helpless and were socially and

emotionally insecure without a permanent place

to live in. Therefore, construction of new

houses for the families displaced by Tsunami

was vital to rehabilitate their livelihoods and

bring them back to social network of their lives.

Thus they are now free to focus on their

livelihood development with an unencumbered

mind and they are quite happy with the new

houses as they were built on their own initiative.


30 PTCRRMP- IFAD

Kitchens

Most of the houses constructed by NGO’s and

other projects in the wake of tsunami had no

kitchens and therefore PTCRRMP incurred

money for construction of kitchens for them.

The kitchens included a chimney, a concrete

rack with a sink, a window and a door for and

lighting and ventilation. The construction was

owner driven and technical guidance was given

by technical officer attached to the respective

DS offices. Therefore the beneficiaries utilized

the whole allocation for the construction with a

higher quality.

Other infrastructure

Under this sub-component the Programme

assisted construction and re-establishment of

various social and economic infrastructures of

the people affected by tsunami. The activities

include internal roads, bridges, drainage,

retaining walls, drinking water supply, sanitation

and sewerage, solid waste disposal, street lights,

community centres, pre-school day-care centres,

etc.


31 PTCRRMP- IFAD

Programme Management


32 PTCRRMP- IFAD

Cash Flow

During the year 2012 PTCRRMP has continued

the strategic approach which has started since

2011. PTCRRMP has sent Withdrawal

Applications in a timely manner and the

processing time was also very favorable

therefore, this mutual understanding and

commitment of IFAD and PTCRRMP ensured

the smooth cash flow.

Human Resource Management

PTCRRMP consists of 78 numbers of staff

members including National Programme

Coordinating Unit and seven District

Programme Management Units from Kalutara to

Trincomalee. In addition to the approved cadre,

PTCRRMP had outsourced Community

Development Officers to expedite the MED

programme and Technical Officers to ensure

quality assurance of civil works.

During the year 2012, the staff turn-over rate

was 6% PTCRRMP has to cope with the

challenge of the vacant position of the Finance

Manager and also the two accountants and one

assistant at National level were working in part

time basis as they are Government officers.

Apart from this several minor staff members

from NPCU and DPMU levels were left out of

some positions were filled with new

recruitments whereas others are covered by the

adjacent district’s similar position.

However, PTCRRMP was in a position to

manage the work within the own staff especially

in NPCU with the driving capabilities of the

management and recruiting the right talent.

Quality Assurance of Civil Works

IFAD had employed a quality assurance mission

to assess the quality of the civil works

undertaken by the project to date. Two civil

engineers were incorporated as mission who

carried out the task. The mission found and

stated that overall construction quality of

majority of activities created especially in owner

driven houses including the structural, physical

quality and value for money invested is ensured.

It was stated that most of the activities such as

housing topping ups, improvements have been

very effectively utilized and the families

enjoying the benefits was inspiring.

PTCRRMP’s effort and interventions in areas

which are very rural and unreachable was

appreciated in the meantime value for money for

works has been ensured. The mission raised

improvements in certain areas were also have

addressed and also being addressed as an

instance these have been included in to 2013

AWPB as to be rectified activities.

Risk Management

The programme is at its tail end. As such, staff

turnover could be high therefore, PTCRRMP has

a risk of a considerable staff turnover again and


33 PTCRRMP- IFAD

it has to be prepared to mitigate the risk for

smooth implementation at end even.

Strategic Approach

Knowledge Management & Sharing

PTCRRMP is in the aim of measuring and

evaluating Knowledge Management and

Knowledge Sharing performance and impact is

very useful and necessary for a project on the

following aspects:

1. Monitor implementations for progress

compared to plans

2. Gather evidence of beneficial impact and

finding out unanticipated benefits and best

practices

3. Control the release of resources for new

phases introducing best practices and

avoiding failures

4. Communicate with stakeholders and retain

their support and involvement

5. Learn from past activity to feed into new

plans

Our team prepared a KM/KS strategy and action

plan based on above factors prepared in 2011

which was supposed to be implemented from

mid 2011 to end 2012 and forwarded to IFAD.

Case Studies Compilation

It was contracted a leading consultant in Sri

Lanka to train PTCRRMP staff on writing case

studies and conducting focus group discussions

and using similar outcome assessment tools for

especially collecting qualitative information. At

the end of this assignment a publication on

PTCRRMP experiences on project interventions

and implementation strategies will be published

and shared among all stake holders. This activity

is now implemented and completed all training

activities and completed fieldwork in Southern

region.


34 PTCRRMP- IFAD

Global Connection

Launched PTCRRMP global interface as

ptcrrmp.lk and uploaded many documents,

reports and photos and different level.

PTCRRMP has understood the importance of

social networks therefore, opened a Face book

page for PTCRRMP where interested parties can

upload their views and join the PTCRRMP

community for sharing experiences. Another

social media mean was used that is Scribd,

where people could view our works in articles

and photo documents. PTCRRMP has uploaded

few video clips to You Tube produced using

Flipcams provided by IFAD.

Voice of Beneficiaries via Radio Programmes

“Diriyata Saviyak” a series of radio programs in

both Sinhala and Tamil languages covering all

districts has been carried out by PTCRRMP. The

beneficiary voice was raised on their courage,

determination and what they’ve achieved to rise

above the waves. This was another way of

getting feedback as well as sharing their

happiness after being with them at their sorrows.

The total number of programmes conducted is

28 Sinhala and 12 Tamil programmes which

were broadcasted in SLBC weekly. Parallel to

this programme, 7 short video clips for seven

districts has been produced and consolidating

these seven clips produced one national level

video dubbed in English. This was “Rising

above the Waves…” It was their story…

Others

IFAD country news letter on PTCRRMP

published with several articles on PTCRRMP

experiences. Completed the GIS database of

PTCRRMP activities and a basic training given

to PTCRRMP staff to use it. User manual also

prepared and it is distributed among relevant

parties. A write up written by NPCU M&EO

named “Using Key Informants Interview

Technique for collecting quick impact

assessment information.” Is selected to publish

in “Measuring Change: Experiences from IFAD

Funded Projects in Asia.” This will be edited

and published by IDRC. PTCRRMP has


35 PTCRRMP- IFAD

contributed a lot to KS Asia web uploading

photos, reports and news items during 2012 at

project level and country level. Many

newspapers supplementary were published in

parallel to opening of major PTCRRMP project

interventions such as Trincomalee fish market,

Nilwella Anchorage.

PTCRRMP M&E staff and DPMs participated

in three workshops held in Kandy organized by

IFAD for developing M&E plans and using

M&E tools data for producing KM/KS products.

Key Performance Indicators formulated at this

work shop is very useful for conducting outcome

level achievements.

An outcome evaluation for civil works

completed up to end 2012 is being conducted by

two leading firms and results expected to be

shared with other projects and stake holders.

Similar studies planned for Component 3

(microenterprises) and Component 1

(Community based coastal resources

management) (CCD & NARA)

As future plans it is expected to conduct a series

of knowledge sharing workshops at district level

and national level from June to December 2013

before closing the Project. All KM products are

supposed to be presented at these workshops.

A special one day session is also planned to

share PIU experiences and outcomes in

implementation of their interventions.

Sustainability

Project Impact & Achievement - Monitoring

Aspect

The M&E system established in 2008 has been

improved to matured status with M&E

workshops conducted in 2012 with IFAD

assistance at Kandy Sri Lanka for SPEnDP and

the PTCRRMP.

During the first workshop conducted by Mr

Tawfiq, Miss Martina and Dr, Anura it was

completely discussed about the outcome

assessment which had been a problem for

Projects. As agreed upon at this workshop both

Projects developed their existing log-frames,

prepared Outcome Target and Indicator Plans

(OTIP) and M&E Plans based on the project

interventions and revisions that had been made

time to time by supervision missions

recommendations and PSC decisions.

These plans were fine tuned at second workshop

facilitated by Dr Anura and presented to DPMs

at the third workshop for their comments and

consent.

The process monitoring especially done with

Civil Works Manager and M&EOs and output

monitoring has not been a problem for the

Project. However there were serious issues

regarding the second level results or outcome

monitoring which is very important measuring

the effectiveness of project interventions.


36 PTCRRMP- IFAD

M&E Findings, outcomes, impact and

sustainability:

According to the continuous M&E assessments ,

especially activity monitoring reports and other

M&E reports, most of the project interventions

especially civil constructions are highly

accepted by the community and they are

satisfied about the benefits they received as

pointed out by IQAM 2012. Nevertheless it is

revealed that at recent FGDs there are short

comings and unexpected defects exist in several

project interventions in terms of long term

sustainability. The M&E division wishes to

request the extra allocation for taking remedial

actions for serious issues found as now Project

has no sufficient allocations for civil works. The

funds available from under outsized categories

can be reallocated under M&E budget for

solving serious sustainability issues.

Component one:

The component one NARA activities are almost

completed. Stock Assessment Survey findings

for selected five species are completed and

related reports and videos are available. These

information are widely used in fisheries science

in various research and publications. Besides

these data are useful as baseline data for future

stock assessment surveys. The CENARA project

has published a fisheries atlas with stock

assessment survey findings. Further NARA

permanent staff has received a very effective on

the job training through these interventions for

conducting stock assessment surveys in future.

A positive impact of these interventions

therefore observable.

The Fisheries Management Plans prepared

based on stock assessment surveys for depleting

five species now being implemented in Southern

and Eastern costs from Unawatuna to

Sangaman kanda in Trincomalee District.Based

on the survey results South Coast Management

Area has been declared and identified eight

management committees in Hambantotota

district and seven committees in Matara and

Galle districts. Since the management plan

implementation is the mandate of the DFAR,

IFAD assigned DFAR to complete the activities

for regularization of the above committees.

Since the implementation of FMPs in Southern

region the number of complaints received by

DFAR from fishing community with regard to

the illegal fishing especially lobster fishing

during prohibited zones and egg bearing seasons

have been increased. Simultaneously number of

raids has been increased. Further, illegal fishers


37 PTCRRMP- IFAD

have been prosecuted and fined by the court.

Similarly, 37 egg bearing lobsters captured in

Hambantota and released to the sea on court

order. The fishermen emphasized also now the

quantity and size of catch has been improved

compared before project situation.

The Management committees in east now being

implemented while management areas are

declared. The good practices and lesions learned

South are now being practiced in East.

As lesions learned from South ; formation of

fishery management committees and registration

of these committees are essential for the

sustainable resource management. Before

formation of committees, stakeholders should be

aware well and it is compulsory to get their

confirmation for the recommendations which

should be included in these regulations.


38 PTCRRMP- IFAD

Description

District

Name of the Management Committee

South Coast Fisheries

Management Area for

Management of Lobster and

Chank

Hambantota

Tangalle Management Committee

Rekawa Management Committee

Kahadamoodara Management Committee

Kalametiya Management Committee

Welipatanwila Management Committee

Sisilasagama Management Committee

Hambantota Management Committee

Kirinda Management Committee

South Coast Fisheries

Management Area for

Management of Lobster and

Ornamental fish

Matara

and

Galle

Talaraba Management Committee

Madiha Management Committee

Polhena Management Committee

Tangalle Management Committee

Kapparatota Management Committee

Kathaluwa Management Committee

Denuwala Management Committee


39 PTCRRMP- IFAD

Component Two:

Production related roads constructed under this

component have shown a high outcome in both

expected and unexpected angles for the

community. According to the latest focus group

and case study findings.

The state of art fish market in Trincomalee

constructed under this component completed

during the year. However, even though this

officially opened, stalls are yet to be given to

traders. Operational Management mechanism is

now being planned.

Two NAQDA projects in Batticaloa are

completed. The Batticaloa fish demonstration

centre is now used for training purposes and

stocking fingerlings. Productions in Vakarai

fish farms will be commenced soon.

The NIFNIE training centre is also now under

construction and scheduled to be completed by

mid 2013.

The outcomes of these interventions still to be

assessed as these are not yet fully

operationalized.

The DFAR interventions for construction of AD

Offices and FI Offices are completed except

Galle AD Office which is unexpectedly delayed

due to various reasons. Efficiency and

effectiveness of DFAR services have been

iamproved due to these interventions and

equipments provided considerably. Especially

the fishermen who come to DFAR offices to get

their fuel licenses express their satisfaction

about the service and facilities they receive. The

quantitative data on these expected to be

collected during currently ongoing evaluations.

The largest project intervention construction of

landing sites and anchorages are also now

completed except the Suduwella anchorage.

UNOPS constructions are seems to be high

quality and up to standards. However there are

serious issues have come up regarding the

sustainability of infrastructure especially fuel

sheds. On the other hand outcomes of this type

of interventions cannot be obtained immediately.

It is also a question up to now whether the

intended outcomes are being achieved.

One of the last year’s interventions, CFC

information system is now being implemented.

The expected outcomes are very effective if it is

properly achieved.

Component Three:

The out put target are well achieved in terms of

number of loans granted, number of

beneficiaries trained, number of grants given and

gender targets. The base line survey was

completed in 2012 which was conducted by a


40 PTCRRMP- IFAD

professional consultant and now final report is

available.

The outcome is still to be assessed. An Out

come survey is planned for 2013. The outcome

indicators already have been formulated at the

last workshop and included in M&E Plan.

The out come indicators formulated at last M&E

workshop is as follows as:

1. % contributed to Household income of

3000 households

2. % of new business registration under

legal framework of 3000 households.

3. % increase value of business Assets of

3000 beneficiaries

4. %Increase employment generated

5. No of diversified / value added products

produced per primary product

6. % increased in capital investment in self

employment/ microenterprises

7. % of loan repayment after one year.

However, it is revealed through qualitative

information collected during FGDs in South

some of the expected outcomes are being

achieved. It is also revealed that the

beneficiaries knowledge on business plans

accounts record keeping ,business registration

and business linkages are still not sufficiently

improved and shown always a dependency

mentality requesting more financial assistance

which is contradictory to entrepreneurship

Component four:

The component four is fully completed except

few minor interventions at district levels. The

NHDA, UNHABITAT and DPMU activities

included under this component. PTLivSPP is

also a part of this component. The out comes

and impact also the sustainability of this

component is very high according to all studies

conducted including MTR survey, PTCRRMP

Outcome Survey and IQAM. Almost all case

studies FGDs, KIIs and other studies proves

very high beneficiary satisfaction generally in all

interventions.

As outcomes at qualitative level, the social

status of beneficiaries have been increased, their

access to information, mobility and assets value

tremendously increased. The community has

been strengthened forming their associations and

societies. The social linkages have also

improved.

The nutrition level also has been improved due

to better sanitary facilities and pure water they

received and increase in their family income.

Their skills especially in trades of masonry,

plumbing and carpentry have been improved

providing them chances for skill jobs.


41 PTCRRMP- IFAD

At attitudinal level their way of life and even the

thinking patterns have been positively changed

having better gardens and clean environments

around their residencies after they received new

houses, water, and electricity and road facilities.

On the other hand these interventions such as

sales out lets have a positive impact on their

income level. In short it is a total change in their

lives after the Tsunami with compared to the pre

Tsunami situation.

Sustainability plan for PTCRRMP- Initial

workshop


42 PTCRRMP- IFAD

Financial Performance and Resource Mobilization

Accounted Expenditure Summary - 2012 (Loan)

Year Type Amount (Rs) Total (Rs)

2011 WA 41,541,540.57

DP 23,014,998.29

2011 Total 64,556,538.86

2012

WA 495,294,665.21

DP 111,122,074.23

DP 345,878,933.49

DP 33,147,788.08

2012 Total 985,443,461.01

Total Accounted 2012 1,049,999,999.87

Budget 2012 1,050,000,000.00

Balance 0.13

Actual Expenditure Year 2012 989,525,847.67

Expenditure year 2012 to be claim year

2013 4,082,386.66

Budget 2012 (Rs.Mn.) Total Accounted

2012 (Rs.Mn.)

1050.00 1049.00

Overall Accounted Expenditure 2012


43 PTCRRMP- IFAD

Composition of Expenditure in Component Basis

Composition of Expenditure in Cost Category Basis

Composition of Expenditure in Cost Category Basis (Rs.Mn.)

i

ii

iii

iv

v

vi

vii

viii a

viii b

1%

56% 17%

19%

7%

Composition of Expenditure in Component Basis (Rs.Mn.)

A B C D E


44 PTCRRMP- IFAD


45 PTCRRMP- IFAD

Integrated Physical and Financial Progress of

PTCRRMP


46 PTCRRMP- IFAD


47 PTCRRMP- IFAD


48 PTCRRMP- IFAD

S.N

o

Activity

Un

it

(Sp

ecif

iy t

he

mes

ura

ble

un

it) 2012

Ph

ysi

cal

Ta

rget

Ph

ysi

cal

Pro

gre

ss

Fin

an

cia

l

Ta

rget

Ex

pen

dit

ure

Rs.

Ph

ysi

cal

Pro

gre

ss

Ex

pen

dit

ure

Rs.

49 Construction of new houses (DS/NHDA) Nos 22 18 11.3 10.08 805 391.2

50 Construction of FI Office Nos 0 0 0 0 6 9.947

51 Partitioning/ Purchase Furniture for CHFC Building Nos 0 0 0 0 1 0.336

52 Development of Landing Sites (before UNOPS) Nos 20 20 11 11 5 13.19

53 Proveiding Mobile Tent Nos 0 0 0 0 10 0.5

54 Reconstruction of Indivara Banks/ Samurdhi Bank Nos 1 1 2.3 2.198 6.5 11.63

55 Providing of assistance for Stik fishermen Nos 0 0 0 0 31 0.3

56 Providing access to secure rights Nos 0 0 0 0 1 0.78

57 Provision of Spot Light to FCS Nos 0 0 0 0 1 0.15

58 Protection of Environment Nos 0 0 0 0 1 0.1

59 AD Office -DFAR Nos 0 0 0 0 3 10.19

60 Fish Auction hall Nos 1 1 0.15 0.144 34 8.053

61 Street Lamps Nos 0 0 0 0 525 2.058

62 Land clearance and Aquision Nos 0 0 0 0 0 0

63 Fish dryers Nos 0 0 0 0 7 0.59

64 Providing doors/windowes Nos 0 0 0 0 20 3

65 Consultation Nos 0 0 0 0 44 0.78

66 Renovation of Fisheries Inspector's Office Nos 1 1 0.31 0.32 3 0.787

67 Renovation of DPMU - (DFAR Building) Nos 0 0 0 0 3 1.924

68 Power supply for cold storage Nos 0 0 0 0 2 1.87

69 Supply Electricity meters 930 930 3.674 3.529 7771 11.97

70 Supply water facilities Nos 1 1 0.205 0.204 8 0.909

71 Construction of fisheries handycraft shopes Nos 0 0 0 0 0 0

72 Security fence of Pre-shools (m) m 0 0 0 0 142 0.785

73 Fish Store Room Nos 0 0 0 0 1 0.941

74 Construction of Beach Park Nos 0 0 0 0 1 1.572

75 Beach Park/ Play Ground Nos 1 1 1 1 4 2.377

76 Balance work Vasals Making Centre 0 0 0 0 1 1.088


49 PTCRRMP- IFAD

Annual Progress Report 2012-IfAD PTCRRMP

Documents

Transcript of Annual Progress Report 2012-IfAD PTCRRMP