ANNUAL PLAN - DPME Plan and Annual Rep… · § The APP carries through the policy priorities...

ANNUALPERFORMANCE

PLAN2017 -2018

Department of Planning, Monitoring and Evaluation | AnnuAl PerformAnce PlAn | 2017/18

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DEPARTMENT: PLANNING MONITORING AND EVALUATION

Annual Performance Plan 2017/18

DATE OF TABLING: MARCH 2017


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The APP 2017/18 of the Department of Planning, Monitoring and Evaluation is compiled with the latest available information to the Department.

For more information, please contact:

Clement T. Madale Head of the Office of the Director General

Department of Planning, Monitoring and Evaluation

Private Bag X944

Pretoria

0001

South Africa

Tel: +27 12 308 1900

Fax: +27 12 300 5707

www.dpme.gov.za

RP62/2017ISBN: 978-0-621-45241-9Title of Publications: Department of Planning, Monitoring & Evaluation: Annual Performance Plan 2017/2018


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Table of ContentsFOREWORD 5

1) Vision 10

2) Mission 10

3) Updated situational analysis 10

3.1 Performance environment 10

3.2 Organisational environment 11

4) Revisions to legislative and other mandates 12

5) Overview of 2017/18 budget and MTEF estimates 13

5.1 Programme Budget structure 13

5.2 Expenditure Estimates for all programmes 15

6) Programme 1: Administration 18

6.1 Programme Overview 18

6.2 Key Challenges 18

6.3 Key Strategic interventions to improve performance 18

6.4 Sub-programme: Departmental Management 20

6.5 Reconciling performance targets with Budget and MTEF 32

7) Programme 2: National Planning Coordination 33

7.1 Purpose of the programme 33



7.4 Programme 2: National Planning Coordination 35


8) Programme 3: Sector Planning and Monitoring 43




8.4 Programme 3 44


9) Programme 4: Public Sector Monitoring and Capacity Development 49





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9.4 Programme 4 50


10) Programme 5: Frontline and Citizen Based Service Delivery Monitoring 56




10.4 Programme 5 56


11) Programme 6: Evidence and Knowledge Systems 61




11.4 Programme 6 62


12) Programme 7: National Youth Development 67




12.4 Programme 7 70


13) Links to long term infrastructure and other capital assets 76

14) Conditional grants 76

15) Public entities 76

16) Public private partnerships 76


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Foreword

Minister: Jeff Radebe Deputy Minister: Buti Manamela

I am pleased to present the Annual Performance Plan (APP) for the Department of Planning, Monitoring and Evaluation for the 2017-2018 financial year. As we continue to implement the objectives set out in the National Development Plan (2030), the Department continues to review its organisational and operational environments to enhance the effectiveness of its strategies in institutionalising planning and conducting monitoring and evaluation of the implementation government plans and programmes.

This APP is underpinned by the need of the Department to review its strategies for planning, monitoring and evaluation. In this regard, a service delivery framework, together with the related business processes, feature as critical elements for enhancing the performance of government in its endeavour to fight poverty, reduce unemployment and address inequality. To this end, the Department is prioritising various programmes – not only to strengthen the Planning function, but also to review its monitoring and evaluation strategies to address the identified weaknesses.

This APP therefore focuses the work of the Department to address:

§ Coordination of macro-planning to ensure policy coherence and to support the implementation of the NDP priorities through the MTSF as outline in the Green Paper on National Strategic Planning (2009);

§ Coordinate micro-planning through facilitation of the development of strategic sector specific plans to ensure attainment of sustainable development goals. For example, water and energy sectors plans;

§ Assess and support alignment of departments’ strategic and annual plans with the NDP/MTSF and other priorities such as the Nine Point Plan;

§ Working with National Treasury to assess and support alignment of national budgets to the NDP/MTSF and other government priorities;

§ Monitor and evaluate the progress on the implementation of government policies, plans and programmes towards the NDP 2030 goals of addressing poverty, unemployment and inequality, and outline remedial intervention in line with the policy on: Improving Government Performance: Our Approach (2009). This work entails monitoring and evaluating the impact of returns on investment in government programmes such education, health; infrastructure, and including the impact of role of State Owned Enterprises (SOEs) and Development Finance


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Institutions (DFIs) in eradicating poverty, reducing inequality and promoting unemployment opportunities and economic growth;

§ Expand on the ground monitoring to gather monitoring evidence. This entails the roll-out of programmes such as the Presidential monitoring programmes, as the Presidential Hotline and Frontline Delivery Monitoring visits. Cabinet has taken various decisions on the roll-out of these programmes. For example, monitoring and reporting on payment of suppliers within 30-days of receipts of receipts of valid invoices, reforms in mining towns and labour sending areas, et cetera;

§ Factoring youth development into the work of the department. Youth development is a top policy priority of government to ensure that South Africa can benefit from the demographic dividend of a youthful population.

§ The National Youth Development Agency Act, 2008 (Act 54 of 2008) provides for the establishment of National Youth Agency (NYDA). The Department will review the NYDA Act with a view of locating the policy making function within DPME. The NYDA will continue to be an implementing agent for youth development programmes and initiatives while DPME will be responsible for policy and ensure mainstreaming of the youth development programmes within government and the private sector.

§ The APP carries through the policy priorities outlined in the Strategic Plan. The policy priorities also strengthen our core business and provide avenues to fulfil the goals of the National Development Plan (NDP) and the Medium Term Strategic Framework (MTSF) for the remainder of the term of office of the current Administration.

Minister Jeff Radebe (MP) Deputy Minister Manamela (MP)


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Official Sign-Off

It is hereby certified that this Annual Performance Plan:

§ Was developed by the management of the Department of Planning, Monitoring and Evaluation (DPME) under the guidance of Minister Jeff Radebe and Deputy Minister Buti Manamela

§ Was prepared in line with the current Strategic Plan of the management of the Department Planning, Monitoring and Evaluation

§ Accurately reflects the performance targets which DPME will endeavour to achieve, given the resources made available in the budget for 2016-2017

Mr. Pieter Pretorius: Chief Financial Officer

Mr. Clement T Madale: Official responsible for Planning

Mr. Tshediso Matona: Accounting Officer (Acting)


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PART A

OVERVIEW


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1) Vision

Improved government outcomes and impact on society.

2) Mission

To ensure the implementation of the development goals and objectives of government as embodied in the NDP through effective and dynamic planning, monitoring, evaluation and implementation support.

3) Updated situational analysis

The current performance environment has been characterised by a constant change in the delivery strategies in the quest to create public value to citizens. Since its establishment after the 2014 general elections, the Department of Planning, Monitoring and Evaluation strived to integrate the work of the National Planning Commission (NPC) Secretariat and the Department of Planning Monitoring and Evaluation (DPME). The department conducted a strategy review exercise to determine weakness and risks associated with the current strategic focus and organisational arrangements.

The review showed that since the merging of the planning, monitoring and evaluations functions per Government Proclamation No. 47, 2014, no review of the service delivery model, business processes and the organisational structure to support integration of the work of the new department. As a result, the two departments continued to operate independently resulting in duplications and lack of integration.

In addition, the Department has reviewed and rationalised the performance indicators in the revised APP for 2017/18 financial year with a view to make it more strategic in focus.

3.1 Performance environment

The strategic and organisational review of the department during 2016 identified a number of weaknesses. Key amongst these weaknesses were:

§ Lack of rigor in institutionalizing planning across government

§ Monitoring and evaluation instruments have been found not to effectively deal with performance failures

§ Ineffective monitoring of the strategic levers of government such as the impact of State Owned Enterprises (SOEs) and Development Finance Institutions (DFIs) in tackling the triple challenges of poverty, unemployment and the rising inequality.

§ Lack of requisite skills, competencies, expertise, experience and qualifications to carry out some of the critical elements of monitoring such as budget for effective implementation of NDP priorities

§ Lack of capacity to intervene to unblock challenges in order to meet the desired outcomes and impact of government’s programmes on citizens.

Part A: Strategic Overview


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§ Poor planning, monitoring and evaluation, which affects the design of what government does, and its ability to learn and improve.

To effectively deal with these challenges, DPME will work towards completing the overarching framework for institutionalizing planning and rolling it out for the remainder of the term of the current Administration. Also, the Department will work with the Department of Rural Development and Land Reform (DRDLR) to finalise the proclamation to expedite the transfer of the Spatial planning function to DPME.

In addition, the Department will work towards the finalisation of the National Spatial Development Framework(NSDF) and build the capability to develop sector specific plan aligned to the NDP in partnership with relevant sectors -beginning with the finalization of the Water plan by during 2017.

DPME will influence the extent to which the budget is directed towards the NDP/MTSF priorities; proactively monitor SOEs and DFIs; revise its M&E instruments to focus on tracking the impact of government interventions on people lives; strengthen the use of evidence in planning, monitoring and evaluation by working with Statistics South Africa (StatsSA).

3.2 Organisational environment

During the strategy review exercise, the organisational configuration and capacity requirements of the Department were found to be inadequate. For example, the department operate through individuals instead of through cross-functional teams. The results are over reliance on individuals with the consequence that, in the absence of those individuals, the work of the department is compromised. DPME is also over-reliant on evidence coming from co-ordinating departments to validate performance data against the 14 priority outcomes of government. Limited validation done through Frontline Monitoring, Presidential Hotline and Siyahloya programmes is insufficient.

To address these organisational weaknesses and to achieve the strategic outcomes of the department, the operating model and organisational structure of the department have been revised. The table below depicts the changes:

Current Programmes/Branches (As is)

Proposed changed state (To be) Rational for change

Branch 1: Administration Branch 1: Administration Increase capacity and number of programmes and sub-programmes

Branch 4: Planning Branch 2: National Planning Coordination

Supports NPC and coordinates planning functions across government and the department

Branch 2: Outcomes Monitoring and Evaluation (OME)

Branch 3: Sector Planning and Monitoring

Combining the former OME branch as well as sector experts from the planning branch

New Branch 4: Public Sector Monitoring and Capacity Development

Combines Outcomes 9,12 and LGMIM from OME. Management performance monitoring and Capacity development from IPM&E

Branch 3: Institutional Performance Monitoring and Evaluation (IPM&E)

Branch 5: Frontline and Citizen Based Service Delivery Monitoring

Focusses on on-the-ground- monitoring

New Programme 6: Evidence and Knowledge Systems

Formerly part of OME, now reconfigured to support and coordinate evidence, data, knowledge needs of whole department

Branch 5: Youth Development Branch 7: National Youth Development

Creation of capacity for policy co-ordination and facilitating youth integration in government and outside government


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As indicated above, the Department reviewed its Organisational Structure taking into consideration the capacity required to deliver on its current mandate. The revised structure will be implemented, in Phases, over the MTEF in line with the baseline budget allocations.

4) Revisions to legislative and other mandates

The mandate of the Department of Planning, Monitoring and Evaluation is derived from section 85(2) (b-c) of the Constitution of the Republic of South Africa which states that the President exercises executive authority, together with the other members of the Cabinet, by developing and implementing national policy and coordinating the functions of state departments and administrations. In addition, the following policy documents outline the mandate of the Department:

LEGISLATION/POLICY

1. The Constitution of the Republic of South Africa, 1996

2. Proclamation no.47 of 2014

3. National Development Plan 2030-Our future make it work (2012)

4. Green Paper on National Strategic Planning (2009)

5. Framework for Strategic Plans and Annual Performance Plans

6. Policy framework for the Government-wide Monitoring and Evaluation Systems 2007)

7. Improving Government Performance: Our Approach (2009).

8. Cabinet decisions

The mandate of DPME has further been given concrete expression by the President in his 2010 and 2011 State of the Nation Addresses (SONA). The Minister for Planning, Monitoring and Evaluation also outlined a clear set of political responses that should be weaved into the work of DPME. The APP therefore incorporate both the mandate and the political expectation on service delivery.


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5) Overview of 2017/18 budget and MTEF estimates

5.1 Programme Budget structure

The Department has revised its programme budget structure based on the revised organisational structure as depicted in the table below:

PROGRAMME SUB-PROGRAMME

1. Administration

Purpose: Provide strategic leadership, management and support services to the department

1.1 Ministry

Purpose: Provide executive support to political principals

1.2 Departmental Management

Purpose: Provide strategic leadership and management to the department

1.3 Corporate Services and Financial Administration

Purpose: Render corporate services and financial administration to the department

2. National Planning Coordination

Purpose: Facilitate and coordinate macro and transversal planning across government and coordinate planning functions in the department

2.1 Management: National Planning Coordination

Purpose: Provide programme management and support services to the programme and the National Planning Commission

2.2 Planning Coordination

Purpose: Develop and implement planning frameworks and facilitate the alignment of the planning and budgeting functions across government and in the department.

2.3 Socio Economic Impact Assessment System

Purpose: Conduct socio-economic impact assessments

3. Sector Planning and Monitoring

Purpose: Ensure government policy coherence. Develop, facilitate, support and monitor the implementation of sector plans and intervention strategies

3.1 Management: Sector Planning and Monitoring

Purpose: Provide management and support services to the programme

3.2 Sector Planning, Monitoring and Intervention Support

Purpose: Support sector planning functions. Ensure government policy alignment in its goals. Facilitate, support and monitor the implementation of sector plans; and of intervention strategies in priority areas.

4. Public Sector Monitoring and Capacity Development

Purpose: Support the implementation of the NDP/medium term strategic framework by monitoring and improving the capacity of state institutions to develop and implement plans, and provide services.

4.1 Public Service Monitoring and Support

Purpose: Review, monitor and support the implementation of MTSF outcome 12 and implement strategic interventions to support and unblock implementation

4.2 Local Government Monitoring and Support


4.3 Capacity Development

Purpose: Coordinate capacity development programmes to ensure effective development and application of PM&E policies, tools, systems and guidelines in government


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PROGRAMME SUB-PROGRAMME

5. Frontline and Citizen Based Service Delivery Monitoring

Purpose: Facilitate service delivery improvements through frontline and citizen-based monitoring and effective complaints resolution systems

5.1 Management: Frontline and Citizen Based Service Delivery Mon-itoring


5.2 Frontline and Citizen-based Service Delivery Monitoring and Complaints Resolution

Purpose: Expand frontline monitoring, citizen and community monitoring and complaints resolution systems capable of verifying government performance and implementing strategic interventions to improve performance

6. Evidence and Knowledge Systems

Purpose: Coordinate and support the generation, collation, accessibility and timely use of quality evidence to support performance monitoring and evaluation across government.

6.1 Management: Evidence and Knowledge Systems


6.2 Evaluation, Research, Knowledge and Data Systems

Purpose: Provide evaluation, research, knowledge management and data integration and analysis services

7. National Youth Develop-ment

Purpose: Oversee youth development policy and its implementation. Transfer funds to the National Youth Development Agency.

7.1 Management: National Youth Development


7.2 Youth Development Programmes

Purpose: Facilitate the development and implementation of national youth strategies and policies

7.3 National Youth Development Agency

Purpose: Oversee and transfer funds to the National Youth Development Agency.


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5.2

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16

PART B

PROGRAMME AND SUB-PROGRAMME PLANS


18

6) Programme 1: Administration

The purpose of the programme is to provide strategic leadership, management and support services to the department

6.1 Programme Overview

The Administration Programme is comprised of the following three sub-programmes:

Ministry

The purpose of the programme is to provide executive support to political principals

The sub-programme is comprised of the offices of the Minister and the Deputy Minister

Departmental Management

Purpose: Provide strategic leadership and management to the department

The sub-programme comprises the Office of the Director General

Corporate Services and Financial Administration The purpose of the programme is to render corporate services and financial administration to the department

§ Chief Directorate: CD Strategy, HR and Auxiliary Services

§ Chief Directorate: Chief Financial Officer

§ Chief Directorate: Chief Information Officer

§ Chief Directorate: Marketing and Communications

§ Directorate: Risk, Anti-Corruption and Integrity Management

§ Directorate: Dir Internal Audit

6.2 Key Challenges

The key challenge for the programme is to implement the revised organizational structure and to sustain the clean audit outcomes for the past financial years.

6.3 Key Strategic interventions to improve performance

The Key focus for the programme will be:

§ Implementation of the revised organizational structure and recruitment of key personnel

§ Improving the quality of performance information

§ Maintain good financial management practices to sustain clean audit outcomes

§ Strengthen communication around the National Development Plan

Part B: Programme and Sub-Programme Plans


19

§ Development and maintenance of ICT infrastructure and integration of business application

§ Effective implementation of risk management and internal Audit processes to mitigate against potential performance lapses


20

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DPS

A b

y 30

Ju

ne o

f eac

h ye

ar

HR

Pla

n fo

r de

velo

ped

and

subm

itted

to

DPS

A b

y 30

Ju

ne 2

013

HR

Pla

n fo

r de

velo

ped

and

subm

itted

to

DPS

A b

y 30

Ju

ne 2

014

HR

Pla

n fo

r de

velo

ped

and

subm

itted

to

DPS

A b

y 30

Ju

ne 2

015

HR

Pla

n fo

r de

velo

ped

and

subm

itted

to

DPS

A

by 3

0 Ju

ne 2

016

HR

Pla

n fo

r de

velo

ped

and

subm

itted

to

DPS

A

by 3

0 Ju

ne 2

017

HR

Pla

n fo

r de

velo

ped

and

subm

itted

to

DPS

A b

y 30

June

of e

ach

year

Sub-

prog

ram

me:

Chi

ef F

inan

cial

Offi

cer

3.

To m

anag

e an

d fa

cilit

ate

the

prov

isio

n of

fina

ncia

l and

su

pply

cha

in

man

agem

ent

serv

ices

Unq

ualifi

ed

audi

t op

inio

n on

fina

ncia

l st

atem

ents

Unq

ualifi

ed

opin

ion

on

finan

cial

st

atem

ents

Unq

ualifi

ed

audi

t op

inio

n on

fin

anci

al

stat

emen

ts

Unq

ualifi

ed

audi

t op

inio

n on

fin

anci

al

stat

emen

ts

Unq

ualifi

ed a

udit

opin

ion

on fi

nanc

ial

stat

emen

ts

Unq

ualifi

ed

audi

t op

inio

n on

fina

ncia

l st

atem

ents

Unq

ualifi

ed a

udit

opin

ion

on fi

nanc

ial

stat

emen

ts


21

SUB

-PR

OG

RA

MM

E O

BJE

CT

IVES

STR

AT

EGIC

PL

AN

TA

RG

ET

(5-Y

EAR

TA

RG

ET)

AU

DIT

ED

/AC

TU

AL P

ER

FOR

MA

NC

EE

STIM

AT

ED

P

ER

FOR

MA

NC

E

2016

-201

7

PLA

NN

ED

P

ER

FOR

MA

NC

E

2017

-201

8

ME

DIU

M T

ER

M T

AR

GE

TS

2012

-13

2013

-201

420

14-2

015

2018

-201

920

19-2

020

2020

-202

1

Sub-

prog

ram

me:

Chi

ef In

form

atio

n O

ffice

r

4.

To m

anag

e th

e pr

ovis

ion

of

info

rmat

ion,

co

mm

uni-

catio

n an

d te

chno

logy

m

anag

emen

t se

rvic

es

Dev

elop

, im

plem

ent

and

mon

itor

annu

al

ICT

pla

n

--

-Pr

oduc

e an

nual

ICT

plan

and

qua

rter

ly

repo

rts

indi

catin

g 85

% a

chie

vem

ent

of IC

T sy

stem

s st

anda

rds

Prod

uce

annu

al IC

T pl

an a

nd q

uart

erly

re

port

s in

dica

ting

80%

ach

ieve

men

t of

IC

T ta

rget

s in

the

pl

an

Prod

uce

annu

al IC

T pl

an a

nd q

uart

erly

re

port

s in

dica

ting

80%

ach

ieve

men

t of

bu

dget

s in

the

pla

n

Sub-

prog

ram

me:

Mar

keti

ng a

nd C

omm

unic

atio

ns

5.

To p

rovi

de

mar

ketin

g, co

mm

unic

a-tio

n an

d st

ake-

hold

er li

aiso

n se

rvic

es t

o th

e D

epar

tmen

t

Dev

elop

impl

e-m

ent,

revi

ew

com

mun

icat

ion

stra

tegy

and

pl

an fo

r m

edia

en

gage

men

t, st

akeh

olde

r lia

ison

as

wel

l as

inte

rnal

sta

ff an

nual

ly

--

-D

evel

op/ r

evie

w

com

mun

icat

ion

stra

tegy

/pla

n fo

r m

edia

eng

agem

ent,

stak

ehol

der

liais

on

and

staf

f ann

ually

an

d m

onito

r im

plem

enta

tion

on a

qu

arte

rly

basi

s

Dev

elop

/ rev

iew

co

mm

unic

atio

n st

rate

gy/p

lan

for

med

ia e

ngag

emen

t, st

akeh

olde

r lia

ison

an

d st

aff a

nnua

lly

and

mon

itor

impl

emen

tatio

n on

a

quar

terl

y ba

sis

Dev

elop

/ rev

iew

com

mun

icat

ion

stra

tegy

/pl

an fo

r m

edia

eng

agem

ent,

stak

ehol

der

liais

on a

nd s

taff

annu

ally

and

mon

itor

impl

emen

tatio

n on

a q

uart

erly

bas

is

Sub-

prog

ram

me:

Ris

k, A

nti-

corr

upti

on a

nd In

tegr

ity

Man

agem

ent

6.

To m

anag

e th

e pr

ovis

ion

of r

isk,

ant

i-co

rrup

tion

and

inte

grity

m

anag

emen

t se

rvic

es.

Con

duct

ann

ual

risk

ass

essm

ents

an

d m

onito

r im

plem

enta

tion

on a

qua

rter

ly

basi

s

Ris

k

asse

ssm

ent

cond

ucte

d an

d qu

arte

rly

impl

emen

ta-

tion

repo

rts

prod

uced

Ris

k

asse

ssm

ent

cond

ucte

d an

d qu

arte

rly

impl

emen

ta-

tion

repo

rts

prod

uced

Ris

k

asse

ssm

ent

cond

ucte

d an

d qu

arte

rly

impl

emen

ta-

tion

repo

rts

prod

uced

Ris

k as

sess

men

t co

nduc

ted

and

quar

terl

y im

plem

enta

tion

repo

rts

prod

uced

Con

duct

ann

ual

risk

ass

essm

ent

and

prod

uce

risk

m

anag

emen

t im

plem

enta

tion

plan

Con

duct

ann

ual r

isk a

sses

smen

t an

d pr

oduc

e ri

sk m

anag

emen

t im

plem

enta

tion

plan


22

SUB

-PR

OG

RA

MM

E O

BJE

CT

IVES

STR

AT

EGIC

PL

AN

TA

RG

ET

(5-Y

EAR

TA

RG

ET)

AU

DIT

ED

/AC

TU

AL P

ER

FOR

MA

NC

EE

STIM

AT

ED

P

ER

FOR

MA

NC

E

2016

-201

7

PLA

NN

ED

P

ER

FOR

MA

NC

E

2017

-201

8

ME

DIU

M T

ER

M T

AR

GE

TS

2012

-13

2013

-201

420

14-2

015

2018

-201

920

19-2

020

2020

-202

1

Sub-

prog

ram

me:

Inte

rnal

Aud

it

7.

To m

anag

e th

e pr

ovis

ion

of

inte

rnal

aud

it se

rvic

es.

Prod

uce

an

annu

al 3

-yea

r ro

lling

str

ateg

ic

inte

rnal

aud

it pl

an a

nd s

ubm

it to

the

Aud

it C

omm

ittee

fo

r ap

prov

al b

y ag

reed

due

dat

e

Rol

ling

3-ye

ar

stra

tegi

c in

tern

al a

udit

plan

and

an

nual

aud

it pl

an a

ppro

ved

by A

udit

Com

mitt

ee

by 3

1

Dec

embe

r 20

13

3-ye

ar

stra

tegi

c ro

lling

in

tern

al

audi

t pl

an

and

annu

al

audi

t pl

an

prod

uced

and

su

bmitt

ed

for

appr

oval

by

Aud

it C

omm

ittee

by 31

Aug

ust

2013

3-ye

ar r

ollin

g st

rate

gic

inte

rnal

aud

it pl

an a

nd a

n an

nual

im-

plem

enta

tion

audi

t pl

an

prod

uced

and

su

bmitt

ed

for

appr

ov-

al b

y th

e A

udit

Com

-m

ittee

by

30

June

201

5

Prod

uce

a 3-

year

ro

lling

str

ateg

ic

inte

rnal

aud

it pl

an

and

subm

it to

the

A

udit

Com

mitt

ee

for

appr

oval

by

30

June

201

6

Prod

uce

a 3-

year

ro

lling

str

ateg

ic

inte

rnal

aud

it pl

an

and

subm

it to

the

A

udit

Com

mitt

ee

for

appr

oval

by

30

June

201

7

Prod

uce

a 3-

year

rol

ling

stra

tegi

c in

tern

al

audi

t pl

an a

nd s

ubm

it to

the

Aud

it C

omm

ittee

for

appr

oval

by

30 Ju

ne o

f ea

ch y

ear


23

Tab

le 2

: Pro

gram

me

Perf

orm

ance

Indi

cato

rs a

nd A

nnua

l Tar

gets

(201

7/18

) and

MT

EF T

arge

ts

PER

FOR

MA

NC

E IN

DIC

AT

OR

/S

AU

DIT

ED/ A

CT

UA

L PE

RFO

RM

AN

CE

EST

IMA

TED

PE

RFO

RM

AN

CE

2016

-201

7

PLA

NN

ED

PER

FOR

MA

NC

E/

TAR

GET

S

2017

-201

8

MED

IUM

TER

M T

AR

GET

S

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive

1: T

o co

ordi

nate

the

pro

visi

on o

f str

ateg

y an

d or

gani

sati

onal

dev

elop

men

t se

rvic

es

1.

App

rove

d A

nnua

l Pe

rfor

man

ce P

lan

(APP

)

Stra

tegi

c Pl

an

and

Ann

ual

Perf

orm

ance

Pl

an a

ppro

ved

Stra

tegi

c Pl

an

and

Ann

ual

Perf

orm

ance

Pl

an a

ppro

ved

Ann

ual

Perf

orm

ance

Pl

an p

rodu

ced

and

appr

oved

Con

duct

ann

ual

revi

ew o

f Str

ateg

ic

Plan

s an

d A

PP a

s pr

escr

ibed

by

the

rele

vant

pla

nnin

g fr

amew

orks

Prod

uce

an A

nnua

l Pe

rfor

man

ce

Plan

acc

ordi

ng t

o pr

escr

ibed

sta

ndar

ds

/fram

ewor

ks a

nd

timel

ines

Prod

uce

an A

nnua

l Pe

rfor

man

ce

Plan

ac

cord

ing

to

pres

crib

ed

stan

dard

s /

fram

ewor

ks

and

timel

ines

Prod

uce

an A

nnua

l Pe

rfor

man

ce

Plan

ac

cord

ing

to

pres

crib

ed

stan

dard

s /

fram

ewor

ks

and

timel

ines

Prod

uce

an A

nnua

l Pe

rfor

man

ce

Plan

ac

cord

ing

to

pres

crib

ed

stan

dard

s /

fram

ewor

ks

and

timel

ines

2.

Num

ber

of q

uart

erly

im

plem

enta

tion

mon

itori

ng r

epor

ts

agai

nst A

PP

Qua

rter

ly

repo

rts

appr

oved

by

Exec

utin

g A

utho

rity

and

su

bmitt

ed

to N

atio

nal

Trea

sury

(N

T), b

ut

som

e w

ere

subm

itted

af

ter

30 d

ays

afte

r th

e en

d of

the

qua

rter

Qua

rter

ly

repo

rts

appr

oved

by

Exec

utin

g A

utho

rity

and

su

bmitt

ed

to N

atio

nal

Trea

sury

, but

so

me

wer

e su

bmitt

ed

afte

r 30

day

s af

ter

the

end

of t

he q

uart

er

Qua

rter

ly

repo

rts

appr

oved

by

Exec

utin

g A

utho

rity

and

su

bmitt

ed

to N

atio

nal

Trea

sury

w

ithin

30

days

fr

om t

he e

nd

of t

he q

uart

er

Qua

rter

ly re

port

s su

bmitt

ed t

o th

e Ex

ecut

ing

Aut

hori

ty,

Nat

iona

l Tre

asur

y an

d D

PME

with

in 3

0 da

ys

from

the

end

of t

he

quar

ter

Prod

uce

quar

terly

pe

rfor

man

ce

mon

itori

ng r

epor

t ag

ains

t APP

30

days

af

ter

end

of t

he

quar

ter

Prod

uce

quar

terly

pe

rfor

man

ce

mon

itori

ng

repo

rt

agai

nst A

PP

30 d

ays

afte

r en

d of

the

qu

arte

r

Prod

uce

quar

terly

pe

rfor

man

ce

mon

itori

ng

repo

rt

agai

nst A

PP

30 d

ays

afte

r en

d of

the

qu

arte

r

Prod

uce

quar

terly

pe

rfor

man

ce

mon

itori

ng

repo

rt

agai

nst A

PP

30 d

ays

afte

r en

d of

the

qu

arte

r

3.

Aud

ited

Ann

ual

Repo

rt (A

R)A

udite

d A

nnua

l R

epor

t (A

R)

appr

oved

and

su

bmitt

ed

to N

atio

nal

Trea

sury

and

Pa

rlia

men

t w

ithin

st

ipul

ated

tim

e fr

ames

Aud

ited

Ann

ual

Rep

ort

appr

oved

and

su

bmitt

ed

to N

atio

nal

Trea

sury

and

Pa

rlia

men

t w

ithin

st

ipul

ated

tim

e fr

ames

Aud

ited

Ann

ual R

epor

t ap

prov

ed a

nd

subm

itted

to

Nat

iona

l Tr

easu

ry a

nd

Parl

iam

ent

with

in

stip

ulat

ed t

ime

fram

es

Aud

ited

Ann

ual

Repo

rt a

ppro

ved

and

subm

itted

to

Nat

iona

l Tre

asur

y an

d Pa

rlia

men

t w

ithin

stip

ulat

ed t

ime

fram

es

Prod

uce

AR

and

su

bmit

to A

GSA

for

audi

t an

d to

NT

and

Pa

rlia

men

t by

due

da

tes

Prod

uce

Ann

ual

Rep

ort

in

acco

rdan

ce

with

pr

escr

ibed

fo

rmat

and

tim

elin

es

Prod

uce

Ann

ual

Rep

ort

in

acco

rdan

ce

with

pr

escr

ibed

fo

rmat

and

tim

elin

es

Prod

uce

Ann

ual

Rep

ort

in

acco

rdan

ce

with

pr

escr

ibed

fo

rmat

and

tim

elin

es


24

PER

FOR

MA

NC

E IN

DIC

AT

OR

/S

AU

DIT

ED/ A

CT

UA

L PE

RFO

RM

AN

CE

EST

IMA

TED

PE

RFO

RM

AN

CE

2016

-201

7

PLA

NN

ED

PER

FOR

MA

NC

E/

TAR

GET

S

2017

-201

8

MED

IUM

TER

M T

AR

GET

S

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive

2: T

o pr

ovid

e hu

man

res

ourc

e m

anag

emen

t an

d de

velo

pmen

t se

rvic

es

4.

Perc

enta

ge o

f va

canc

ies

agai

nst

fund

ed p

osts

in

PERS

AL

over

a

quar

ter

(vac

ancy

ra

te)

Non

eLe

ss t

han

10%

on

ave

rage

ove

r th

e fu

ll fin

anci

al

year

10%

or

less

on

aver

age

over

th

e fu

ll fin

anci

al

year

Mai

ntai

n a

vaca

ncy

rate

of

10%

or

less

ann

ually

Mai

ntai

n a

vaca

ncy

rate

of

10%

or

less

ann

ually

Mai

ntai

n a

vaca

ncy

rate

of

10%

or

less

an

nual

ly

Ave

rage

pe

rcen

tage

of

fund

ed p

osts

in

PER

SAL

whi

ch a

re

vaca

nt o

ver

a qu

arte

r (v

acan

cy r

ate)

Ave

rage

pe

rcen

tage

of

fund

ed p

osts

in

PER

SAL

whi

ch a

re

vaca

nt o

ver

a qu

arte

r (v

acan

cy r

ate)

5.

Perc

enta

ge o

f int

erns

en

rolle

d ag

ains

t th

e fu

nded

pos

t

Non

eN

one

Non

e5%

or

mor

e (o

f the

ap

prov

ed fu

nded

pos

t es

tabl

ishm

ent)

of

inte

rns

are

appo

inte

d an

nual

ly in

th

e D

epar

tmen

t

5% o

r m

ore

(of t

he

appr

oved

fund

ed p

ost

esta

blish

men

t) o

f in

tern

s ar

e ap

poin

ted

annu

ally

in t

he

Dep

artm

ent

5% o

r m

ore

(of t

he

appr

oved

fu

nded

pos

t es

tabl

ishm

ent)

of

inte

rns

are

appo

inte

d an

nual

ly in

the

D

epar

tmen

t

Num

ber

of in

tern

s en

rolle

d on

an

annu

al b

asis

Num

ber

of in

tern

s en

rolle

d on

an

annu

al b

asis

6.

Perc

enta

ge o

f pe

rfor

man

ce

agre

emen

ts a

nd

repo

rts

subm

itted

on

time

Non

e10

0%A

chie

ve 9

0%

subm

issio

ns o

f pe

rfor

man

ce

agre

emen

ts,

revi

ews

and

asse

ssm

ents

by

due

date

s

Ach

ieve

90%

su

bmiss

ions

of

perf

orm

ance

ag

reem

ents

, rev

iew

s an

d as

sess

men

ts b

y du

e da

tes

Ach

ieve

90%

su

bmiss

ions

of

perf

orm

ance

ag

reem

ents

, rev

iew

s an

d as

sess

men

ts b

y du

e da

tes

Ach

ieve

90%

su

bmiss

ions

of

perf

orm

ance

ag

reem

ents

, re

view

s an

d as

sess

men

ts

by d

ue d

ates

Perc

enta

ge o

f pe

rfor

man

ce

agre

emen

ts

and

repo

rts

subm

itted

on

time

Perc

enta

ge o

f pe

rfor

man

ce

agre

emen

ts

and

repo

rts

subm

itted

on

time

7.

Perc

enta

ge

achi

evem

ent

of

targ

ets

in t

he

wor

kpla

ce s

kills

pla

n ac

hiev

ed

Ach

ieve

80%

of

targ

ets

in t

he

WSP

by

the

end

of e

ach

the

finan

cial

yea

r

Ach

ieve

80%

of

targ

ets

in t

he

WSP

by

the

end

of e

ach

the

finan

cial

yea

r

Ach

ieve

80%

of t

arge

ts

in t

he W

SP b

y th

e en

d of

eac

h th

e fin

anci

al

year

Ach

ieve

80%

of t

arge

ts

in t

he W

SP b

y th

e en

d of

the

fina

ncia

l yea

r

Ach

ieve

80%

of

tar

gets

in

the

WSP

by

the

end

of

eac

h th

e fin

anci

al y

ear

Ach

ieve

80%

of

tar

gets

in

the

WSP

by

the

end

of

eac

h th

e fin

anci

al y

ear

Ach

ieve

80%

of

tar

gets

in

the

WSP

by

the

end

of

eac

h th

e fin

anci

al y

ear


25

PER

FOR

MA

NC

E IN

DIC

AT

OR

/S

AU

DIT

ED/ A

CT

UA

L PE

RFO

RM

AN

CE

EST

IMA

TED

PE

RFO

RM

AN

CE

2016

-201

7

PLA

NN

ED

PER

FOR

MA

NC

E/

TAR

GET

S

2017

-201

8

MED

IUM

TER

M T

AR

GET

S

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

8.

Perc

enta

ge o

f SM

S m

embe

rs s

ubm

ittin

g fin

anci

al d

isclo

sure

s

Non

eN

one

Non

e10

0% c

ompl

ianc

e in

sub

miss

ion

of

finan

cial

inte

rest

s by

all

desig

nate

d em

ploy

ees

with

in t

he s

peci

fied

time

fram

es

100%

com

plia

nce

in s

ubm

issio

n of

fin

anci

al in

tere

sts

by a

ll de

signa

ted

empl

oyee

s w

ithin

the

spe

cifie

d tim

e fr

ames

100%

co

mpl

ianc

e in

sub

miss

ion

of fi

nanc

ial

inte

rest

s by

al

l des

igna

ted

empl

oyee

s w

ithin

the

sp

ecifi

ed t

ime

fram

es

Perc

enta

ge o

f SM

S m

embe

rs

subm

ittin

g fin

anci

al

disc

losu

res

Non

e

Stra

tegi

c ob

ject

ive

4: T

o m

anag

e an

d fa

cilit

ate

the

prov

isio

n of

fina

ncia

l and

sup

ply

chai

n m

anag

emen

t se

rvic

es

9.

Perc

enta

ge o

f va

lid in

voic

es p

aid

with

in 3

0 da

ys a

nd

case

s w

here

non

-co

mpl

ianc

e le

ads

to

disc

iplin

ary

actio

n

New

N

ew

New

A

ll va

lid in

voic

es p

aid

with

in 3

0 da

ys10

0% o

f val

id in

voic

es

paid

with

in 3

0 da

ys o

r di

scip

linar

y ac

tion

take

n in

100

% o

f cas

es w

here

in

voic

es a

re n

ot p

aid

with

in 3

0 da

ys

100%

of v

alid

in

voic

es p

aid

with

in 3

0 da

ys

or d

iscip

linar

y ac

tion

take

n in

100

% o

f ca

ses

whe

re

invo

ices

are

no

t pa

id

with

in 3

0 da

ys

Perc

enta

ge o

f va

lid in

voic

es

paid

with

in 3

0 da

ys a

nd c

ases

w

here

non

-co

mpl

ianc

e le

ads

to

disc

iplin

ary

actio

n

Non

e

Stra

tegi

c O

bjec

tive

5: T

o m

anag

e th

e pr

ovis

ion

of in

form

atio

n, c

omm

unic

atio

n an

d te

chno

logy

man

agem

ent

serv

ices

10. A

ppro

ved

ICT

Plan

98%

sys

tem

s av

aila

bilit

y ac

hiev

ed

App

rove

d bu

sines

s ap

plic

atio

ns

plan

Busin

ess

appl

icat

ions

pl

an p

rodu

ced

and

appr

oved

by

the

CIO

by

30 Ju

ne 2

014

Busin

ess

appl

icat

ions

pl

an p

rodu

ced

and

appr

oved

by

the

CIO

Ann

ual I

CT

Plan

pr

oduc

ed a

nd a

ppro

ved

by t

he C

IO b

y 30

June

Ann

ual I

CT

Plan

pro

duce

d an

d ap

prov

ed

by t

he C

IO b

y 30

June

Ann

ual I

CT

Plan

pro

duce

d an

d ap

prov

ed

by t

he C

IO b

y 30

June

Ann

ual I

CT

Plan

pro

duce

d an

d ap

prov

ed

by t

he C

IO b

y 30

June


26

PER

FOR

MA

NC

E IN

DIC

AT

OR

/S

AU

DIT

ED/ A

CT

UA

L PE

RFO

RM

AN

CE

EST

IMA

TED

PE

RFO

RM

AN

CE

2016

-201

7

PLA

NN

ED

PER

FOR

MA

NC

E/

TAR

GET

S

2017

-201

8

MED

IUM

TER

M T

AR

GET

S

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

11. P

erce

ntag

e ac

hiev

emen

t of

ta

rget

s in

the

ICT

Plan

80%

of

activ

ities

in p

lan

impl

emen

ted

by

the

end

of t

he

finan

cial

yea

r

80%

of a

ctiv

ities

in

the

ICT

plan

im

plem

ente

d by

th

e en

d of

the

fin

anci

al y

ear

80%

of a

ctiv

ities

in

the

ICT

plan

im

plem

ente

d by

th

e en

d of

the

fin

anci

al y

ear

80%

of a

ctiv

ities

in t

he

ICT

plan

impl

emen

ted

by t

he e

nd o

f the

fin

anci

al y

ear

Prod

uce

quar

terly

m

onito

ring

rep

orts

ag

ains

t th

e IC

T pl

an

with

in 3

0 da

ys o

f end

of

the

quar

ter

Prod

uce

quar

terly

m

onito

ring

re

port

s ag

ains

t th

e IC

T pl

an

with

in 3

0 da

ys o

f end

of

the

quar

ter

show

ing

80 p

erce

nt

achi

evem

ent

of t

arge

ts in

th

e Pl

an

Prod

uce

quar

terly

m

onito

ring

re

port

s ag

ains

t th

e IC

T pl

an

with

in 3

0 da

ys o

f end

of

the

quar

ter

show

ing

80 p

erce

nt

achi

evem

ent

of t

arge

ts in

th

e Pl

an

Prod

uce

quar

terly

m

onito

ring

re

port

s ag

ains

t th

e IC

T pl

an

with

in 3

0 da

ys o

f end

of

the

quar

ter

show

ing

80 p

erce

nt

achi

evem

ent

of t

arge

ts in

th

e Pl

an

Stra

tegi

c O

bjec

tive

6: T

o pr

ovid

e m

arke

ting

, com

mun

icat

ion

and

stak

ehol

der

liais

on s

ervi

ces

to t

he D

epar

tmen

t

12. A

ppro

ved

annu

al

com

mun

icat

ion

plan

Com

mun

i-ca

tion

plan

ap

prov

ed b

y th

e D

G a

nd

quar

terl

y pr

og-

ress

rep

orts

pr

oduc

ed

80%

of

com

mun

icat

ion

activ

ities

de

scri

bed

in

com

mun

icat

ion

plan

im

plem

ente

d by

the

end

of

the

finan

cial

ye

ar

Ann

ual

com

mun

icat

ion

plan

app

rove

d by

DG

by

30

Apr

il 20

14

App

rove

d an

nual

co

mm

unic

atio

n pl

an

and

quar

terl

y re

port

s on

impl

emen

tatio

n of

th

e pl

an

Ann

ual

Com

mun

icat

ions

pl

an p

rodu

ced

and

appr

oved

by

head

of

Com

mun

icat

ions

by

30

June

incl

udin

g co

mm

unic

atio

n on

pr

ogre

ss w

ith N

DP

Ann

ual C

om-

mun

icat

ions

pl

an p

rodu

ced

and

appr

oved

by

hea

d of

C

omm

unic

a-tio

ns b

y 30

Ju

ne in

clud

ing

com

mun

i-ca

tion

on

prog

ress

with

N

DP

Ann

ual C

om-

mun

icat

ions

pl

an p

rodu

ced

and

appr

oved

by

hea

d of

C

omm

unic

a-tio

ns b

y 30

Ju

ne in

clud

ing

com

mun

i-ca

tion

on

prog

ress

with

N

DP

Ann

ual C

om-

mun

icat

ions

pl

an p

rodu

ced

and

appr

oved

by

hea

d of

C

omm

unic

a-tio

ns b

y 30

Ju

ne in

clud

ing

com

mun

i-ca

tion

on

prog

ress

with

N

DP

13. P

erce

ntag

e ac

hiev

emen

t of

ta

rget

s in

the

C

omm

unic

atio

n Pl

an

Non

eN

one

Non

eN

one

80%

of c

omm

unic

atio

n ac

tiviti

es d

escr

ibed

in

the

com

mun

icat

ion

plan

impl

emen

ted

by

the

end

of t

he fi

nanc

ial

year

80%

of c

om-

mun

icat

ion

activ

ities

in

the

com

mu-

nica

tion

plan

im

plem

ente

d by

the

end

of

the

finan

cial

ye

ar

80%

of c

om-

mun

icat

ion

activ

ities

in

the

com

mu-

nica

tion

plan

im

plem

ente

d by

the

end

of

the

finan

cial

ye

ar

80%

of c

om-

mun

icat

ion

activ

ities

in

the

com

mu-

nica

tion

plan

im

plem

ente

d by

the

end

of

the

finan

cial

ye

ar

Stra

tegi

c O

bjec

tive

: To

man

age

the

prov

isio

n of

ris

k, a

nti-

corr

upti

on a

nd in

tegr

ity

man

agem

ent

serv

ices


27

PER

FOR

MA

NC

E IN

DIC

AT

OR

/S

AU

DIT

ED/ A

CT

UA

L PE

RFO

RM

AN

CE

EST

IMA

TED

PE

RFO

RM

AN

CE

2016

-201

7

PLA

NN

ED

PER

FOR

MA

NC

E/

TAR

GET

S

2017

-201

8

MED

IUM

TER

M T

AR

GET

S

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

14. A

ppro

ved

Risk

M

anag

emen

t Re

gist

er

App

rove

d R

isk

Reg

iste

rA

ppro

ved

Ris

k R

egis

ter

App

rove

d R

isk

Reg

iste

rA

ppro

ved

Ris

k R

egis

ter

Con

duct

ann

ual r

isk

asse

ssm

ents

and

pr

oduc

e an

nual

risk

pla

n an

d qu

arte

rly p

rogr

ess

repo

rts

Con

duct

an

nual

risk

as

sess

men

ts

and

prod

uce

annu

al r

isk

plan

and

qua

r-te

rly p

rogr

ess

repo

rts

Con

duct

an

nual

risk

as

sess

men

ts

and

prod

uce

annu

al r

isk

plan

and

qua

r-te

rly p

rogr

ess

repo

rts

Con

duct

an

nual

risk

as

sess

men

ts

and

prod

uce

annu

al r

isk

plan

and

qua

r-te

rly p

rogr

ess

repo

rts

15. Q

uart

erly

risk

m

anag

emen

t re

port

sQ

uart

erly

re

port

s pr

oduc

ed

Qua

rter

ly

repo

rts

prod

uced

Qua

rter

ly

repo

rts

prod

uced

Qua

rter

ly r

epor

ts

prod

uced

Prod

uce

quar

terly

pro

gres

s re

port

s ag

ains

t th

e ta

rget

s in

the

risk

pla

n

Prod

uce

quar

-te

rly p

rog-

ress

rep

orts

ag

ains

t th

e ta

rget

s in

the

ri

sk p

lan

Prod

uce

quar

-te

rly p

rog-

ress

rep

orts

ag

ains

t th

e ta

rget

s in

the

ri

sk p

lan

Prod

uce

quar

-te

rly p

rog-

ress

rep

orts

ag

ains

t th

e ta

rget

s in

the

ri

sk p

lan

Stra

tegi

c O

bjec

tive

: To

man

age

the

prov

isio

n of

inte

rnal

aud

it s

ervi

ces.

16. A

ppro

ved

thre

e ye

ar

rolli

ng In

tern

al A

udit

Plan

Rolli

ng 3

-yea

r st

rate

gic

inte

rnal

aud

it pl

an a

nd

annu

al a

udit

plan

app

rove

d by

Aud

it C

omm

ittee

by

31 M

ay 2

014

Rolli

ng 3

-yea

r st

rate

gic

inte

rnal

aud

it pl

an a

nd

annu

al a

udit

plan

app

rove

d by

Aud

it C

omm

ittee

by

31

Dec

embe

r 20

15

3-ye

ar

stra

tegi

c ro

lling

inte

rnal

au

dit

plan

and

an

nual

aud

it pl

an p

rodu

ced

and

subm

itted

fo

r ap

prov

al

by A

udit

Com

mitt

ee b

y

31 A

ugus

t 20

16

3-ye

ar r

ollin

g st

rate

gic

inte

rnal

au

dit

plan

and

an

annu

al

impl

emen

tatio

n au

dit

plan

pro

duce

d an

d su

bmitt

ed fo

r ap

prov

al b

y th

e A

udit

Com

mitt

ee b

y 30

June

201

6

Prod

uce

a 3-

year

rol

ling

stra

tegi

c in

tern

al a

udit

plan

and

sub

mit

to t

he

Aud

it C

omm

ittee

for

appr

oval

by

30 Ju

ne

2017

Prod

uce

a 3-

year

rol

ling

stra

tegi

c in

tern

al

audi

t pl

an

and

subm

it to

the

Aud

it C

omm

ittee

fo

r ap

prov

al

by 3

0 Ju

ne

Prod

uce

a 3-

year

rol

ling

stra

tegi

c in

tern

al

audi

t pl

an

and

subm

it to

the

Aud

it C

omm

ittee

fo

r ap

prov

al

by 3

0 Ju

ne

Prod

uce

a 3-

year

rol

ling

stra

tegi

c in

tern

al

audi

t pl

an

and

subm

it to

the

Aud

it C

omm

ittee

fo

r ap

prov

al

by 3

0 Ju

ne

17. Q

uart

erly

Inte

rnal

A

udit

(IA)R

epor

tQ

uart

erly

pr

ogre

ss

repo

rts

prod

uced

Qua

rter

ly

prog

ress

re

port

s pr

oduc

ed

Qua

rter

ly

prog

ress

re

port

s pr

oduc

ed

Qua

rter

ly p

rogr

ess

repo

rts

prod

uced

Prod

uce

quar

terly

pro

gres

s re

port

s ag

ains

t th

e ta

rget

s in

the

risk

pla

n

Prod

uce

quar

-te

rly p

rog-

ress

rep

orts

ag

ains

t th

e ta

rget

s in

the

ri

sk p

lan

Prod

uce

quar

-te

rly p

rog-

ress

rep

orts

ag

ains

t th

e ta

rget

s in

the

ri

sk p

lan

Prod

uce

quar

-te

rly p

rog-

ress

rep

orts

ag

ains

t th

e ta

rget

s in

the

ri

sk p

lan


28

Tab

le 3

: Pro

gra

mm

e P

erfo

rman

ce In

dic

ato

r Q

uar

terl

y T

arge

ts (2

017/

18)

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(A

pr-

June

)2n

d

(Jul

y-Se

pt)

3rd

(O

ct-D

ec)

4th

(J

an-M

arch

)

Sub-

prog

ram

me:

Str

ateg

y, H

R a

nd A

uxili

ary

Serv

ices

1.

App

rove

d A

nnua

l Pe

rfor

man

ce

Plan

(APP

)

Prod

uce

an A

nnua

l Pe

rfor

man

ce

Plan

acc

ordi

ng t

o pr

escr

ibed

sta

ndar

ds

/fram

ewor

ks a

nd

timel

ines

Qua

rter

lySi

gned

-off

APP

and

/or

str

ateg

ic p

lan

Revi

ew a

nd

prod

uce

1st

draf

t of

str

ateg

ic p

lan

and

APP

and

su

bmit

to N

T an

d D

PME

Revi

ew a

nd

prod

uce

2nd

draf

t of

str

ateg

ic

plan

and

APP

and

su

bmit

to N

T an

d D

PME

Fina

l str

ateg

ic

plan

and

APP

ta

bled

to P

arlia

men

t by

du

e da

te s

et b

y Pa

rlia

men

t

2.

Num

ber

of

quar

terly

im

plem

enta

tion

mon

itori

ng

repo

rts

agai

nst

APP

Prod

uce

quar

terly

pe

rfor

man

ce

mon

itori

ng r

epor

t ag

ains

t APP

30

days

af

ter

end

of t

he

quar

ter

Qua

rter

lyA

ppro

ved

quar

terly

re

port

s

alig

ned

to t

he A

PP

targ

ets

4th

quar

ter

perf

orm

ance

re

port

for

2017

/18

prod

uced

and

ap

prov

ed b

y th

e M

inist

er a

nd

subm

itted

to

NT

1st

quar

ter

perf

orm

ance

re

port

for

2017

/18

prod

uced

and

ap

prov

ed b

y th

e M

inist

er a

nd

subm

itted

to

NT

2nd

quar

ter

perf

orm

ance

re

port

for

2017

/18

prod

uced

an

d ap

prov

ed b

y th

e M

inist

er a

nd

subm

itted

to

NT

3rd

quar

ter

perf

orm

ance

re

port

for

2017

/18

prod

uced

and

ap

prov

ed b

y th

e M

inist

er a

nd

subm

itted

to

NT

3.

Aud

ited

Ann

ual

Repo

rtPr

oduc

e an

Ann

ual

Perf

orm

ance

Pl

an a

ccor

ding

to

pres

crib

ed s

tand

ards

/fr

amew

orks

and

tim

elin

es

Ann

ually

Aud

ited

Ann

ual

Repo

rtA

nnua

l Rep

ort

subm

itted

to

Aud

itor-

Gen

eral

by

31 M

ay 2

017

Aud

ited

Ann

ual

Repo

rt p

rodu

ced

and

subm

itted

to

Nat

iona

l Tre

asur

y an

d Pa

rlia

men

t by

du

e da

te

--

4.

Perc

enta

ge

of v

acan

cies

ag

ains

t fu

nded

po

sts

in

PERS

AL

over

a

quar

ter

(vac

ancy

rat

e)

Mai

ntai

n a

vaca

ncy

rate

of

10%

or

less

ann

ually

Qua

rter

lyPE

RSA

L

Esta

blish

men

t

Repo

rt

10%

or

less

on

aver

age

over

the

qu

arte

r

10%

or

less

on

aver

age

over

the

qu

arte

r

10%

or

less

on

aver

age

over

the

qu

arte

r

10%

or

less

on

aver

age

over

the

qu

arte

r

5.

Perc

enta

ge o

f in

tern

s en

rolle

d ag

ains

t th

e fu

nded

pos

t

5% o

r m

ore

(of t

he

appr

oved

fund

ed p

ost

esta

blish

men

t) o

f in

tern

s ar

e ap

poin

ted

annu

ally

in t

he

Dep

artm

ent

Ann

ually

PERS

AL

repo

rts

and

man

ual d

ata

base

--

-5%

or

mor

e (o

f th

e ap

prov

ed

fund

ed p

ost

esta

blish

men

t)

of in

tern

s ap

poin

ted


29

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(A

pr-

June

)2n

d

(Jul

y-Se

pt)

3rd

(O

ct-D

ec)

4th

(J

an-M

arch

)

6.

Perc

enta

ge o

f pe

rfor

man

ce

agre

emen

ts

and

repo

rts

subm

itted

on

time

Ach

ieve

90%

su

bmiss

ions

of

perf

orm

ance

ag

reem

ents

, rev

iew

s an

d as

sess

men

ts b

y du

e da

tes

Qua

rter

lyPM

Ds A

sses

smen

t Re

port

90%

of a

gree

men

ts

conc

lude

d an

d su

bmitt

ed t

o H

R by

31

May

201

7

90%

of p

revi

ous

year

ass

essm

ents

m

oder

ated

and

resu

lts

com

mun

icat

ed b

y 30

Sep

tem

ber

2017

90%

of m

id-t

erm

pe

rfor

man

ce

revi

ews

conc

lude

d by

31

Oct

ober

201

7

90%

of d

raft

perf

orm

ance

ag

reem

ents

su

bmitt

ed t

o H

R by

30

Apr

il 20

18

7.

Perc

enta

ge

achi

evem

ent

of

targ

ets

in t

he

wor

kpla

ce s

kills

pl

an a

chie

ved

Ach

ieve

80%

of t

arge

ts

in t

he W

SP b

y th

e en

d of

the

fina

ncia

l yea

r

Ann

ually

Fina

ncia

l D

isclo

sure

s

e-fil

ling

Syst

em

Repo

rts

100%

--

-

8.

Perc

enta

ge o

f SM

S m

embe

rs

subm

ittin

g fin

anci

al

disc

losu

res

100%

com

plia

nce

in s

ubm

issio

n of

fin

anci

al in

tere

sts

by a

ll de

signa

ted

empl

oyee

s w

ithin

the

spe

cifie

d tim

e fr

ames

Qua

rter

lyPE

RSA

L

Esta

blish

men

t

Repo

rt

10%

or

less

on

aver

age

over

the

qu

arte

r

10%

or

less

on

aver

age

over

the

qu

arte

r

10%

or

less

on

aver

age

over

the

qu

arte

r

10%

or

less

on

aver

age

over

the

qu

arte

r

Sub-

prog

ram

me:

Chi

ef F

inan

cial

Offi

cer

9.

Perc

enta

ge o

f va

lid in

voic

es

paid

with

in 3

0 da

ys a

nd c

ases

w

here

non

-co

mpl

ianc

e le

ads

to

disc

iplin

ary

actio

n

100%

of v

alid

invo

ices

pa

id w

ithin

30

days

or

disc

iplin

ary

actio

n ta

ken

in 1

00%

of c

ases

w

here

invo

ices

are

not

pa

id w

ithin

30

days

Mon

thly

Exce

ptio

n re

port

on

pay

men

t of

sup

plie

rs

subm

itted

to

AO

and

Nat

iona

l Tr

easu

ry

100%

of v

alid

in

voic

es p

aid

with

in 3

0 da

ys o

r di

scip

linar

y ac

tion

take

n in

100

%

of c

ases

whe

re

invo

ices

are

not

pa

id w

ithin

30

days

100%

of v

alid

in

voic

es p

aid

with

in 3

0 da

ys o

r di

scip

linar

y ac

tion

take

n in

100

%

of c

ases

whe

re

invo

ices

are

not

pa

id w

ithin

30

days

100%

of v

alid

in

voic

es p

aid

with

in 3

0 da

ys

or d

isci

plin

ary

actio

n ta

ken

in

100%

of c

ases

w

here

invo

ices

ar

e no

t pa

id

with

in 3

0 da

ys

100%

of v

alid

in

voic

es p

aid

with

in 3

0 da

ys

or d

isci

plin

ary

actio

n ta

ken

in

100%

of c

ases

w

here

invo

ices

ar

e no

t pa

id

with

in 3

0 da

ys

Sub-

prog

ram

me:

Chi

ef In

form

atio

n O

ffice

r

10. A

ppro

ved

ICT

Plan

Ann

ual I

CT

Plan

pr

oduc

ed a

nd a

ppro

ved

by h

ead

of IC

T by

30

June

Ann

ually

A

ppro

ved

ICT

Plan

Pr

oduc

e A

nnua

l IC

T by

30

June

--

-


30

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(A

pr-

June

)2n

d

(Jul

y-Se

pt)

3rd

(O

ct-D

ec)

4th

(J

an-M

arch

)

11. P

erce

ntag

e ac

hiev

emen

t of

ta

rget

s in

the

IC

T Pl

an

Prod

uce

quar

terly

m

onito

ring

rep

orts

ag

ains

t th

e IC

T pl

an

with

in 3

0 da

ys o

f end

of

the

qua

rter

Qua

rter

ly

Qua

rter

ly r

epor

ts

of IC

T sy

stem

s st

anda

rds

Prod

uce

quar

terly

re

port

Ann

ual

com

mun

icat

ions

re

port

Prod

uce

quar

terly

re

port

Prod

uce

quar

terly

re

port

Prod

uce

quar

terly

rep

ort

Sub-

prog

ram

me:

Mar

keti

ng a

nd C

omm

unic

atio

ns12

. App

rove

d an

nual

co

mm

unic

atio

n pl

an

Ann

ual

Com

mun

icat

ions

pl

an p

rodu

ced

and

appr

oved

by

head

of

Com

mun

icat

ions

by

30

June

incl

udin

g co

mm

unic

atio

n on

pr

ogre

ss w

ith N

DP

Ann

ually

A

ppro

ved

plan

Prod

uce

annu

al

com

mun

icat

ion

plan

by

30

June

--

-

13. P

erce

ntag

e ac

hiev

emen

t of

ta

rget

s in

the

C

omm

unic

atio

n Pl

an

80%

of

com

mun

icat

ion

activ

ities

des

crib

ed in

co

mm

unic

atio

n pl

an

impl

emen

ted

by t

he

end

of t

he fi

nanc

ial

year

Qua

rter

lyQ

uart

erly

pro

gres

s re

port

sPr

oduc

e qu

arte

rly

repo

rt A

nnua

l co

mm

unic

atio

ns

repo

rt

Prod

uce

quar

terly

re

port

Prod

uce

quar

terly

re

port

Prod

uce

quar

terly

rep

ort

Sub-

prog

ram

me:

Ris

k, A

nti-

corr

upti

on a

nd In

tegr

ity

Man

agem

ent

14. A

ppro

ved

Risk

M

anag

emen

t Re

gist

er

Con

duct

ann

ual

risk

ass

essm

ents

an

d pr

oduc

e an

nual

ri

sk p

lan

and

quar

terly

pro

gres

s re

port

s

Ann

ually

Risk

impl

emen

tatio

n pl

an

Upd

ated

risk

reg

ister

Prod

uce

risk

re

gist

er a

nd p

lan

for

the

finan

cial

yea

r 20

17/1

8

--

-

15. Q

uart

erly

risk

m

anag

emen

t re

port

s

Prod

uce

quar

terly

pro

gres

s re

port

s ag

ains

t th

e ta

rget

s in

the

risk

pla

n

Qua

rter

lyQ

uart

erly

pro

gres

s re

port

s4th

qua

rter

risk

pr

ogre

ss r

epor

t fo

r 20

16/1

7 pr

oduc

ed

1st q

uart

er r

isk

prog

ress

rep

ort

prod

uced

2nd q

uart

er r

isk

prog

ress

rep

ort

prod

uced

3rd q

uart

er r

isk

prog

ress

rep

ort

prod

uced


31

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(A

pr-

June

)2n

d

(Jul

y-Se

pt)

3rd

(O

ct-D

ec)

4th

(J

an-M

arch

)

Sub-

prog

ram

me:

Inte

rnal

Aud

it

16. A

ppro

ved

thre

e ye

ar r

ollin

g In

tern

al A

udit

Plan

Prod

uce

a 3-

year

rol

ling

stra

tegi

c in

tern

al a

udit

plan

and

sub

mit

to t

he

Aud

it C

omm

ittee

for

appr

oval

by

30 Ju

ne

2017

Ann

ually

Inte

rnal

aud

it pl

an

Qua

rter

ly p

rogr

ess

repo

rts

Min

utes

of A

udit

Dev

elop

3-y

ear

stra

tegi

c an

d an

nual

pl

an a

nd s

ubm

it to

A

udit

Com

mitt

ee

for

appr

oval

by

30 Ju

ne 2

016

--

-

17. Q

uart

erly

In

tern

al A

udit

repo

rt

Qua

rter

ly a

udit

impl

emen

tatio

n re

port

s pr

esen

ted

to

Aud

it C

omm

ittee

and

M

anag

emen

t pr

oduc

ed

Qua

rter

lyQ

uart

erly

rep

orts

an

d m

inut

es

indi

catin

g th

at t

he

repo

rts

serv

ed in

th

e A

C

4th

quar

ter

Inte

rnal

A

udit

prog

ress

re

port

pro

duce

d

1st

quar

ter

inte

rnal

aud

it pr

ogre

ss r

epor

t pr

oduc

ed

2nd q

uart

er

inte

rnal

aud

it pr

ogre

ss r

epor

t pr

oduc

ed

3rd q

uart

er

inte

rnal

aud

it pr

ogre

ss r

epor

t pr

oduc

ed


32

6.5

Rec

onci

ling

perf

orm

ance

tar

gets

wit

h B

udge

t an

d M

TEF

Adm

inis

trat

ion

Aud

ited

Out

com

eA

ene

Rev

ised

Es

tim

ate

Med

ium

Ter

m E

xpen

ditu

re E

stim

ate

Ran

d th

ousa

nd20

13/1

420

14/1

520

15/1

620

16/1

720

16/1

720

17/1

820

18/1

920

19/2

0

Sub

prog

ram

mes

Min

istr

y 2

3,66

7 3

1,40

3 3

6,04

5 3

7,14

8 3

7,14

8 3

5,34

7 3

6,53

5 3

8,51

2

Dep

artm

enta

l Man

agem

ent

9,1

78

8,8

63

5,0

49

4,3

80

2,4

80

5,6

27

5,8

63

6,1

70

Cor

pora

te S

ervi

ces

and

Fina

ncia

l A

dmin

istr

atio

n 5

4,27

6 7

2,05

2 7

1,83

8 9

4,97

1 9

4,77

1 1

27,3

31

142

,112

1

53,1

37

Tota

l 8

7,12

1 1

12,3

18

112

,932

1

36,4

99

134

,399

1

68,3

05

184

,510

1

97,8

19

Econ

omic

cla

ssifi

cati

onC

urre

nt p

aym

ents

75,

261

94,

036

104

,603

1

29,4

81

127

,381

1

51,8

35

174

,380

1

86,4

84

Com

pens

atio

n of

em

ploy

ees

43,

996

53,

811

53,

817

67,

665

65,

565

82,

018

97,

201

103

,186

Goo

ds a

nd s

ervi

ces

31,

265

40,

225

50,

786

61,

816

61,

816

69,

817

77,

179

83,

298

Tra

nsfe

rs a

nd s

ubsi

dies

135

3

60

129

3

2 3

2 -

-

-

Pa

ymen

ts fo

r ca

pita

l ass

ets

11,

674

17,

832

8,2

00

6,9

86

6,9

86

16,

470

10,

130

11,

335

Paym

ents

for

finan

cial

ass

ets

51

90

-

-

-

-

-

-

Tota

l 8

7,12

1 1

12,3

18

112

,932

1

36,4

99

134

,399

1

68,3

05

184

,510

1

97,8

19


33

7) Programme 2: National Planning Coordination

7.1 Purpose of the programme

The purpose of the National Planning Coordination branch is to facilitate and coordinate macro and transversal planning across government and coordinate planning functions in the department. The key objective of the programme is to institutionalise planning across government by providing guidance on short, medium and long term planning to support the implementation of the National Development Plan Vision 2030. In addition, the programme also support the work of the National Planning Commission (NPC).

The programme is comprised of the following three sub-programmes:

Management: National Planning Coordination

Purpose: Provide programme management and support services to the programme and the National Planning Commission.

Planning Coordination

Purpose: Develop and implement planning frameworks and facilitate the alignment of the planning and budgeting functions across government and in the department.

Socio Economic Impact Assessment System

Purpose: Facilitate socio-economic impact assessments.

7.2 Key Challenges

The programme need to ensure that planning processes contributes towards better plans, greater policy coherence and clear articulation of long term goals and aspirations. Plans also needs to be informed by evidence. Increasing the use of data is likely to be one of the most effective ways of improving the quality of plans that are produced. To this end, greater cooperation between the Department and StatsSA will ensure that National, Provincial and Local government planning processes are data informed and driven.

The Department has been unable to deliver on key priorities due to capacity constraints.


The focus of the department in the financial year 2017-18 will be on:

§ Finalise framework on the institutionalisation of long term planning;

§ Finalise the revision of planning frameworks and ensure alignment of strategic plans, annual performance plans and MTEF budget allocations to MTSF priorities;

§ Work with the Department of Rural Development and Land Reform (DRDLR) to finalise the transfer of the spatial planning function to the DPME;

§ Development of a national spatial development framework (NSDF) with support from the NPC and guide the development of sub-frameworks;


34

§ Build the capability to develop sector specific plans aligned to the NDP in partnership with relevant sectors;

§ Work with National Treasury to ensure that national budget is directed towards the NDP/MTSF priorities;

§ Conduct socio-economic impact assessments on new and existing legislation and regulations to ensure alignment with the NDP and mitigation of unintended consequences of new policies;

§ Support the development and implementation of detailed 3-feet plans in key priority areas.


35

7.4

Pro

gram

me

2: N

atio

nal P

lann

ing

Coo

rdin

atio

n

Pur

pose

of

the

Pro

gram

me:

To

faci

litat

e an

d co

ordi

nate

mac

ro a

nd t

rans

vers

al p

lann

ing

acro

ss g

over

nmen

t an

d co

ordi

nate

pla

nnin

g fu

nctio

ns in

the

de

part

men

t

Stra

tegi

c P

lan

Obj

ecti

ve: P

lans

, pol

icie

s an

d bu

dget

s of

gov

ernm

ent

depa

rtm

ents

and

ent

ities

are

alig

ned

and

supp

ort

impl

emen

tatio

n of

the

ND

P

Tab

le 1

: Pro

gram

me

2: S

trat

egic

obj

ecti

ve a

nd m

ediu

m t

erm

tar

gets

for

2016

/17

– 20

18/1

9

Stra

tegi

c O

bjec

tive

s

Stra

tegi

c Pl

an

Targ

et (

5-ye

ar

targ

et)

Aud

ited

/Act

ual P

erfo

rman

ceE

stim

ated

per

form

ance

2016

-201

7

Pla

nned

Per

form

ance

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-14

2014

-201

520

15-2

016

2018

-201

920

19-2

020

2020

-202

1

1.

To fa

cilit

ate

long

-ter

m

plan

ning

, al

ignm

ent

of b

udge

t al

loca

tions

an

d sh

ort

term

pla

ns a

nd

deve

lop

plan

ning

fr

amew

orks

Dev

elop

a

fram

ewor

k ou

tlini

ng

appr

oach

es t

o in

stitu

tiona

lisat

ion

of lo

ng t

erm

pl

anni

ng in

go

vern

men

t

--

-C

onsu

ltatio

n w

ith g

over

nmen

t de

part

men

ts

on a

dis

cuss

ion

docu

men

t on

ap

proa

ches

to

inst

itutio

nalis

atio

n of

long

ter

m

plan

ning

, in

corp

orat

ing

a fr

amew

ork

for

spat

ial p

lann

ing

Fram

ewor

k on

th

e in

stitu

-tio

naliz

atio

n of

pla

nnin

g fin

alis

ed

Pilo

t im

ple-

men

tatio

n of

th

e fr

ame-

wor

k

Rev

ise

fram

e-w

ork

Rol

l-out

im

plem

enta

-tio

n of

the

fr

amew

ork

Nat

iona

l Sp

atia

l D

evel

opm

ent

Fram

ewor

k (N

SDF)

de

velo

ped

Sect

or p

lans

pr

oduc

ed o

n st

rate

gic

sect

ors

such

wat

er a

nd

ener

gy

--

-D

raft

wat

er

sect

or p

lan

deve

lope

d

Wat

er s

ecto

r pl

an fi

nalis

ed

by D

ecem

ber

2017

Iden

tify

and

supp

ort

1 Se

ctor

Pla

n

Iden

tify

and

supp

ort

1 Se

ctor

Pla

n

Iden

tify

and

supp

ort

1 Se

ctor

Pla

n

2.

To e

nsur

e th

at n

atio

nal

budg

et p

roce

ss

is in

form

ed

by p

rior

ities

id

entifi

ed

annu

ally

for

gove

rnm

ent

plan

s

Dev

elop

ann

ual

budg

et m

anda

te

pape

r to

info

rm

the

budg

et

--

-A

nnua

l bud

get

man

date

pap

er

prod

uced

by

end

of A

pril

Ann

ual

budg

et

man

date

pa

per

prod

uced

by

end

of A

pril

Ann

ual

budg

et

man

date

pa

per

prod

uced

by

end

of A

pril

Ann

ual

budg

et

man

date

pa

per

prod

uced

by

end

of A

pril

Ann

ual

budg

et

man

date

pa

per

prod

uced

by

end

of A

pril


36

Stra

tegi

c O

bjec

tive

s

Stra

tegi

c Pl

an

Targ

et (

5-ye

ar

targ

et)

Aud

ited

/Act

ual P

erfo

rman

ceE

stim

ated

per

form

ance

2016

-201

7

Pla

nned

Per

form

ance

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-14

2014

-201

520

15-2

016

2018

-201

920

19-2

020

2020

-202

1

3.

Ann

ual r

epor

t de

taili

ng N

PC

stak

ehol

der

enga

gem

ent

on

the

ND

P

Ann

ual r

epor

t on

sta

keho

lder

en

gage

men

ts a

nd

the

wor

k of

the

N

PC p

rodu

ced

Qua

rter

ly

repo

rts

on

activ

ities

of t

he

NPC

4.

Res

ults

bas

ed

plan

ning

in

stitu

tiona

lised

in

the

nat

iona

l an

d pr

ovin

cial

sp

here

s of

go

vern

men

t

Rol

l out

of

rev

ised

Fr

amew

ork

for

impl

emen

tatio

n by

dep

artm

ents

an

d pu

blic

ent

ities

--

-Re

vise

d fr

ame-

wor

k fo

r st

ra-

tegi

c an

d an

nual

pe

rfor

man

ce p

lans

pr

oduc

ed.

Revi

sion

of

the

revi

sed

fram

ewor

k fo

r st

rate

gic

and

annu

al

perf

orm

ance

pl

ans

base

d on

in

puts

from

co

nsul

tatio

n pr

oces

s

Trai

ning

of d

e-pa

rtm

ents

and

pu

blic

ent

ities

on

the

rev

ised

Fram

ewor

k .

Roll

out

of r

evise

d Fr

amew

ork

for

impl

emen

-ta

tion

by d

e-pa

rtm

ents

and

pu

blic

ent

ities

Roll

out

of r

evise

d Fr

amew

ork

for

impl

e-m

enta

tion

by

depa

rtm

ents

an

d pu

blic

en

titie

s

5.

To e

nhan

ce

cohe

renc

e in

pol

icy

and

plan

ning

Con

duct

soc

io-

econ

omic

impa

ct

asse

ssm

ents

ne

w a

nd e

xist

ing

legi

slat

ion

and

regu

latio

ns t

o en

sure

alig

nmen

t w

ith t

he N

DP

and

miti

gatio

n of

uni

nten

ded

cons

eque

nces

--

-N

ew la

ws

and

regu

latio

ns

unde

rwen

t SE

AIS

New

law

s an

d re

gula

tions

su

bjec

ted

to

SEA

IS p

roce

ss

New

law

s an

d re

gula

tions

su

bjec

ted

to

SEA

IS p

roce

ss

New

pol

icie

s, la

ws

and

regu

latio

ns

unde

rwen

t SE

AIS

New

pol

icie

s, la

ws

and

regu

latio

ns

unde

rwen

t SE

AIS


37

Tab

le 2

: Pro

gram

me

Perf

orm

ance

Indi

cato

rs a

nd A

nnua

l Tar

gets

(201

7/18

) and

MT

EF T

arge

ts

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive

1 : T

o fa

cilit

ate

long

-ter

m p

lann

ing,

alig

nmen

t of

bud

get

allo

cati

ons

and

shor

t te

rm p

lans

and

dev

elop

pla

nnin

g fr

amew

orks

1.

Cab

inet

app

rove

d fr

amew

ork

for

long

te

rm p

lann

ing

in

gove

rnm

ent

and

long

ter

m s

ecto

r pl

ans

--

-C

onsu

ltatio

n w

ith g

over

nmen

t de

part

men

ts

on a

dis

cuss

ion

docu

men

t on

ap

proa

ches

to

inst

itutio

nalis

atio

n of

long

ter

m

plan

ning

, in

corp

orat

ing

a fr

amew

ork

for

spat

ial p

lann

ing

Cab

inet

app

rove

d fr

amew

ork

for

long

ter

m p

lann

ing

in g

over

nmen

t pr

oduc

ed b

y 31

M

arch

201

8 an

d w

ater

sec

tor

plan

pro

duce

d by

D

ecem

ber

2017

Pilo

t im

plem

enta

tion

of t

he

fram

ewor

k

Rev

ise

fram

ewor

k R

oll-o

ut

impl

emen

tatio

n of

the

fr

amew

ork

Stra

tegi

c O

bjec

tive

2 :

To e

nsur

e th

at n

atio

nal b

udge

t pr

oces

s is

info

rmed

by

prio

riti

es id

enti

fied

annu

ally

for

gove

rnm

ent

plan

s

2.

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

by A

pril

annu

ally

--

--

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

by

Apr

il 20

17 a

nd

subm

itted

to

Cab

inet

for

appr

oval

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

by

Apr

il 20

18

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

by

Apr

il 20

19

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

by

Apr

il 20

20

3.

Ann

ual R

epor

t de

taili

ng t

he

activ

ities

of

the

NPC

and

st

akeh

olde

r en

gage

men

t on

the

N

DP

--

-Pr

oduc

ed a

han

d-ov

er r

epor

t an

d A

nnua

l Rep

ort

on s

take

hold

er

enga

gem

ents

Qua

rter

ly

(act

ivity

rep

ort)

an

d A

nnua

lly(A

R)

prod

uced

Prod

uce

Qua

rter

ly

(act

ivity

re

port

) an

d A

nnua

lly(A

R)

Prod

uce

Qua

rter

ly

(act

ivity

re

port

) an

d A

nnua

lly(A

R)

Prod

uce

Qua

rter

ly

(act

ivity

re

port

) an

d A

nnua

lly(A

R)


38

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive

3: R

esul

ts b

ased

pla

nnin

g in

stit

utio

nalis

ed in

the

nat

iona

l and

pro

vinc

ial s

pher

es o

f gov

ernm

ent

4.

Num

ber

of

asse

ssm

ent

repo

rts

on t

he s

econ

d dr

aft A

nnua

l Pe

rfor

man

ce P

lans

pr

ovid

ed t

o na

tiona

l de

part

men

ts b

y 31

Ja

nuar

y 20

18

--

-39

40 a

sses

smen

t re

port

s by

31

Janu

ary

2018

4040

40

5.

Num

ber

of

asse

ssm

ent

repo

rts

on t

he s

econ

d dr

aft

Ann

ual P

erfo

rman

ce

Plan

s pr

ovid

ed

to O

ffice

s of

the

Pr

emie

r by

31

Janu

ary

2018

--

-7

7 as

sess

men

t re

port

s by

31

Janu

ary

2018

Prod

uce

7 as

sess

men

t re

port

s by

31

Janu

ary

2018

77

6.

Qua

rter

ly

Perf

orm

ance

R

epor

ting

Gui

delin

e is

sued

to

all n

atio

nal

depa

rtm

ents

by

15

May

201

7

--

-1

1 G

uide

line

issu

ed b

y 15

May

20

17

11

1

7.

Qua

rter

ly

Perf

orm

ance

R

epor

ting

Gui

delin

e is

sued

to

all O

ffice

s of

the

Pre

mie

r by

15

May

201

7

--

-1

1 G

uide

line

issu

ed b

y 15

May

20

17

11

1


39

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive

4: T

o en

hanc

e co

here

nce

in p

olic

y an

d pl

anni

ng

8.

Rep

ort

on S

ocio

-Ec

onom

ic Im

pact

A

sses

smen

ts (

SEIA

) co

mpl

eted

for

new

or

am

endm

ents

to

exis

ting

polic

ies,

legi

slat

ion

and

regu

latio

ns

--

--

Ann

ual R

epor

t sh

owin

g su

ppor

t fo

r 80

% o

f re

ques

ted

impa

ct

asse

ssm

ents

by

end

of fi

nanc

ial

year

Prod

uce

Ann

ual R

epor

t sh

owin

g su

ppor

t fo

r 80

% o

f re

ques

ted

impa

ct

asse

ssm

ents

re

ques

ted

Prod

uce

Ann

ual R

epor

t sh

owin

g su

ppor

t fo

r 80

% o

f re

ques

ted

impa

ct

asse

ssm

ents

re

ques

ted

Prod

uce

Ann

ual R

epor

t sh

owin

g su

ppor

t fo

r 80

% o

f re

ques

ted

impa

ct

asse

ssm

ents

re

ques

ted


40

Tab

le 3

: Pro

gra

mm

e P

erfo

rman

ce In

dic

ato

r Q

uar

terl

y T

arge

ts (2

017/

18)

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr-

June

)2n

d (

July

-Sep

t)3r

d (O

ct-D

ec)

4th

(Jan

-Mar

ch)

1.

Cab

inet

app

rove

d fr

amew

ork

for

long

te

rm p

lann

ing

in

gove

rnm

ent

and

long

ter

m s

ecto

r pl

ans

Cab

inet

app

rove

d fr

amew

ork

for

long

ter

m p

lann

ing

in g

over

nmen

t pr

oduc

ed b

y 31

M

arch

201

8 an

d w

ater

sec

tor

plan

pro

duce

d by

D

ecem

ber

2017

Ann

ually

A

ppro

ved

Long

te

rm p

lann

ing

fram

ewor

k an

d W

ater

sec

tor

plan

--

Fina

lise

wat

er

sect

or p

lan

fram

ewor

k an

d su

bmit

to C

abin

et

App

rove

d Lo

ng

term

pla

nnin

g fr

amew

ork

subm

itted

to

Cab

inet

for

cons

ider

atio

n

2.

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

with

by

Apr

il an

nual

ly

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

by A

pril

2017

and

sub

mitt

ed t

o C

abin

et fo

r ap

prov

al

Ann

ually

Ann

ual b

udge

t pr

iori

ties

pape

r av

aila

ble

Ann

ual b

udge

t pr

iori

ties

pape

r de

velo

ped

with

N

atio

nal T

reas

ury

by A

pril

2017

--

-

3.

Ann

ual R

epor

t de

taili

ng t

he

activ

ities

of

the

NPC

and

st

akeh

olde

r en

gage

men

t on

the

N

DP

Qua

rter

ly (

activ

ity

repo

rt)

and

Ann

ually

(AR

) pr

oduc

ed

Ann

ually

NPC

qua

rter

ly

activ

ity R

epor

t A

nnua

l Rep

ort

Prod

uce

Qua

rter

ly

(act

ivity

rep

ort)

an

d A

nnua

lly(A

R)

for

finan

cial

yea

r 20

16-1

7

Prod

uce

Qua

rter

ly

activ

ity r

epor

t Pr

oduc

e Q

uart

erly

ac

tivity

rep

ort

Prod

uce

Qua

rter

ly

activ

ity r

epor

t

4.

Num

ber

of

asse

ssm

ent

repo

rts

on t

he s

econ

d dr

aft A

nnua

l Pe

rfor

man

ce P

lans

pr

ovid

ed t

o na

tiona

l de

part

men

ts b

y 31

Ja

nuar

y 20

17

40 a

sses

smen

t re

port

s by

31

Janu

ary

2018

Ann

ually

Si

gned

lett

ers

by D

G

and

e-m

ails

(with

as

sess

men

t re

port

s)

sent

to

natio

nal

depa

rtm

ents

--

-40

5.

Num

ber

of

asse

ssm

ent

repo

rts

on t

he s

econ

d dr

aft A

nnua

l Pe

rfor

man

ce P

lans

pr

ovid

ed t

o O

ffice

s of

the

Pre

mie

r by

31

Janu

ary

2017

7 as

sess

men

t re

port

s by

31

Janu

ary

2018

Ann

ually

Si

gned

lett

ers

by

DG

and

e-m

ails

with

as

sess

men

t re

port

s se

nt t

o O

ffice

s of

the

Pr

emie

r.

--

-7


41

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr-

June

)2n

d (

July

-Sep

t)3r

d (O

ct-D

ec)

4th

(Jan

-Mar

ch)

6.

Qua

rter

ly

Perf

orm

ance

R

epor

ting

Gui

delin

e is

sued

to

all

natio

nal

depa

rtm

ents

by

15

May

201

7

1 G

uide

line

issu

ed b

y 15

May

201

7A

nnua

llyEm

ail w

ith a

ttac

hed

QPR

Gui

delin

e se

nt t

o na

tiona

l de

part

men

ts

1-

--

7.

Qua

rter

ly

Perf

orm

ance

R

epor

ting

Gui

delin

e is

sued

to

all O

ffice

s of

the

Pre

mie

r by

15

May

201

7

1 G

uide

line

issu

ed b

y 15

May

201

7A

nnua

llyEm

ail w

ith a

ttac

hed

QPR

Gui

delin

e se

nt

to O

ffice

s of

the

Pr

emie

r

1-

--

8.

Rep

ort

on S

ocio

-Ec

onom

ic Im

pact

A

sses

smen

ts (

SEIA

) co

mpl

eted

for

new

or

am

endm

ents

to

exis

ting

polic

ies,

legi

slat

ion

and

regu

latio

n an

d re

gula

tions

Ann

ual R

epor

t sh

owin

g su

ppor

t fo

r 80

% o

f req

uest

ed

impa

ct a

sses

smen

ts

by e

nd o

f fina

ncia

l ye

ar

Qua

rter

lySE

AIS

Rep

orts

SEIA

S R

epor

ts o

n re

ques

ts r

ecei

ved

in Q

1

SEIA

S R

epor

ts o

n re

ques

ts r

ecei

ved

in Q

2

SEIA

S R

epor

ts o

n re

ques

ts r

ecei

ved

in Q

3

SEIA

S R

epor

ts o

n re

ques

ts r

ecei

ved

in Q

4


42

7.5

Rec

onci

ling

perf

orm

ance

tar

gets

wit

h B

udge

t an

d M

TEF

Nat

iona

l Pla

nnin

g C

oord

inat

ion

Aud

ited

Out

com

eA

ene

Rev

ised

Es

tim

ate

Med

ium

Ter

m E

xpen

ditu

re E

stim

ate

Ran

d th

ousa

nd20

13/1

420

14/1

520

15/1

620

16/1

720

16/1

720

17/1

820

18/1

920

19/2

0

Sub

prog

ram

mes

Man

agem

ent:

Nat

iona

l Pla

nnin

g C

oord

inat

ion

10,

450

6,4

88

5,1

13

6,0

85

6,0

85

2,9

41

3,0

66

3,2

27

Plan

ning

Coo

rdin

atio

n 4

4,12

0 6

2,17

3 6

6,64

2 7

5,37

9 7

4,29

4 3

8,05

8 4

4,30

3 4

7,17

0

Soci

o Ec

onom

ic Im

pact

Ass

essm

ent

Syst

em -

1

4,05

0 1

1,86

9 8

,602

8

,602

1

3,54

8 1

5,03

1 1

5,81

7

Tota

l 5

4,57

0 8

2,71

1 8

3,62

4 9

0,06

6 8

8,98

1 5

4,54

7 6

2,40

0 6

6,21

4

Econ

omic

cla

ssifi

cati

on

Cur

rent

pay

men

ts 5

4,08

3 7

0,60

4 7

9,22

7 8

9,86

6 8

8,78

1 5

3,59

7 6

1,45

0 6

5,26

4

Com

pens

atio

n of

em

ploy

ees

17,

225

17,

796

30,

144

29,

369

28,

284

35,

046

41,

398

43,

859

Goo

ds a

nd s

ervi

ces

36,

858

52,

808

49,

083

60,

497

60,

497

18,

551

20,

052

21,

405

Tran

sfer

s an

d su

bsid

ies

28

11,

800

35

100

1

00

-

-

-

Paym

ents

for

capi

tal a

sset

s 4

59

307

4

,362

1

00

100

9

50

950

9

50

Paym

ents

for

finan

cial

ass

ets

-

-

-

-

-

-

-

-

Tota

l 5

4,57

0 8

2,71

1 8

3,62

4 9

0,06

6 8

8,98

1 5

4,54

7 6

2,40

0 6

6,21

4


43

8) Programme 3: Sector Planning and Monitoring


The purpose of the programme is to ensure government policy coherence and to develop, facilitate, support and monitor the implementation of sector plans and intervention strategies.

The programme consists of the following two sub-programmes:

Management: Sector Planning and Monitoring

Purpose: Provide management and support services to the programme.

Sector Planning, Monitoring and Intervention Support

Purpose: Support sector planning functions. Ensure government policy alignment in its goals. Facilitate, support and monitor the implementation of the MTSF, sector plans; and of intervention strategies in priority areas.

8.2 Key Challenges

The key challenges that the programme need to address include the following:

§ MTSF has not been seen to have translated into improvements in the lives of the people;

§ MTSF lacks innovative programmes to address challenges facing the country;

§ MTSF has not interfaced with sub-national plan such as IDPs;

§ DPME does not have adequate authority to direct resources to priority problems;

§ DPME does not adequately monitor front line service delivery across all sectors;

§ DPME have not provided adequate guidance to the implementation of the NDP to government, social partners and private sector.



§ Complete the Midterm review and present to the July Cabinet Lekgotla of 2017;

§ DPME will sharpen its M&E instruments and focus on tracking the impacts of government interventions on people lives by June 2017;

§ DPME will complete the development of integrated systems and instruments to monitor a larger number of sectors at the coal face particularly in water and sanitation, health and basic education, land restitution, mining licenses;

§ DPME will assist and work with departments to develop programme and project plans to accelerate delivery of key NDP targets in the remaining 2.5 years of the current administration;

§ Progress reports to the Minister and Cabinet on interventions to unblock challenges.


44

8.4

Pro

gram

me

3

Pur

pose

of

the

Pro

gram

me:

To

ensu

re g

over

nmen

t po

licy

cohe

renc

e. D

evel

op, f

acili

tate

, sup

port

and

mon

itor

the

impl

emen

tatio

n of

sec

tor

plan

s an

d in

terv

entio

n st

rate

gies

Stra

tegi

c P

lan

Obj

ecti

ve: E

ffect

ive

M&

E of

impl

emen

tatio

n of

gov

ernm

ent

polic

ies

and

plan

s

Tab

le 1

: Pro

gram

me

3: S

trat

egic

obj

ecti

ve a

nd m

ediu

m t

erm

tar

gets

for

2016

/17

– 20

18/1

9

Stra

tegi

c O

bjec

tive

Stra

tegi

c Pl

an

Targ

et

(5-y

ear

targ

et)

Aud

ited

/Act

ual P

erfo

rman

ceE

stim

ated

per

form

ance

2016

-201

7

Pla

nned

Per

form

ance

2017

-201

8

Med

ium

ter

m t

arge

ts

2012

-13

2013

-201

420

14-2

015

2018

-201

920

19-2

020

2020

-202

1

1.

To p

ursu

e th

e de

velo

pmen

t an

d ad

vanc

emen

t ag

enda

of

gove

rnm

ent

thro

ugh

outc

omes

m

onito

ring

and

re

port

ing

Mon

itor

and

repo

rt o

n th

e im

plem

enta

tion

of t

he M

TSF

Non

eN

one

Non

eRe

view

ed P

OA

, M

TSF

and

Del

iv-

ery

Agr

eem

ent

Prod

uce

quar

terl

y, an

nual

ly a

nd

mid

term

rev

iew

s of

gov

ernm

ent

perf

orm

ance

ag

ains

t N

DP/

MT

SF

Prod

uce

quar

terl

y, an

nual

ly a

nd

mid

term

re

view

s of

go

vern

men

t pe

rfor

man

ce

agai

nst

ND

P/M

TSF

Prod

uce

quar

terl

y, an

nual

ly a

nd

mid

term

re

view

s of

go

vern

men

t pe

rfor

man

ce

agai

nst

ND

P/M

TSF

Prod

uce

quar

terl

y, an

nual

ly a

nd

mid

term

re

view

s of

go

vern

men

t pe

rfor

man

ce

agai

nst

ND

P/M

TSF

2.

To s

uppo

rt

Initi

ativ

es

unde

rtak

en

to u

nblo

ck

prob

lem

s an

d ac

cele

rate

im

plem

enta

tion

in k

ey s

ecto

rs o

f th

e ec

onom

y an

d se

rvic

e de

liver

y

Supp

ort

the

de-

velo

pmen

t an

d im

plem

enta

tion

of d

etai

led

3-fe

et p

lans

in

key

prio

rity

ar

eas.

--

--

Faci

litat

e in

itiat

ives

and

in

terv

entio

ns

aim

ed a

t un

bloc

king

and

se

rvic

e de

liver

y an

d ca

taly

se

impr

ovem

ents

in

iden

tified

are

as

Faci

litat

e in

itiat

ives

and

in

terv

entio

ns

aim

ed a

t un

bloc

king

and

se

rvic

e de

liver

y an

d ca

taly

se

impr

ovem

ents

in

iden

tified

ar

eas

Faci

litat

e in

itiat

ives

and

in

terv

entio

ns

aim

ed a

t un

bloc

king

and

se

rvic

e de

liver

y an

d ca

taly

se

impr

ovem

ents

in

iden

tified

ar

eas

Faci

litat

e in

itiat

ives

and

in

terv

entio

ns

aim

ed a

t un

bloc

king

and

se

rvic

e de

liver

y an

d ca

taly

se

impr

ovem

ents

in

iden

tified

ar

eas


45

Tab

le 2

: Pro

gram

me

Perf

orm

ance

Indi

cato

rs a

nd A

nnua

l Tar

gets

(201

7/18

) and

MT

EF T

arge

ts

Stra

tegi

c Pl

an O

bjec

tive

: Sup

plem

enta

ry p

lans

, pol

icie

s an

d fr

amew

orks

to

the

ND

P 20

30 d

evel

oped

and

impl

emen

ted

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive1

: To

faci

litat

e th

e im

plem

enta

tion

of t

he 1

4 na

tiona

l out

com

es(e

xclu

ding

out

com

es 9

and

12)

1.

Mid

term

Rev

iew

of

gov

ernm

ent

perf

orm

ance

(2

014-

2016

) co

mpl

eted

Non

eN

one

Non

eN

one

Mid

term

rev

iew

co

mpl

eted

by

July

20

17

Rev

ised

MT

SF

Cha

pter

s co

mpl

eted

by

Apr

il 20

18 -i

ncor

pora

ting

findi

ngs

from

the

m

idte

rm r

evie

w

End

of t

erm

rev

iew

of

gov

ernm

ent

perf

orm

ance

co

mpl

eted

by

July

20

19

Rev

ised

MT

SF

Cha

pter

s fo

r th

e

2.

MT

SF 2

014-

2019

Cha

pter

s re

view

ed

Non

eN

one

Non

eN

one

MT

SF 2

014-

2019

Cha

pter

s re

view

ed b

y D

ecem

ber

2017

to

inco

rpor

ate

findi

ngs

from

th

e m

idte

rm

revi

ew

Ass

essm

ent

of a

lignm

ent

of A

nnua

l Pe

rfor

man

ce

Plan

s (A

PPs)

of

gov

ernm

ent

depa

rtm

ents

to

the

mid

term

re

view

com

plet

ed

by A

pril

2018

and

fe

edba

ck p

rovi

ded

to d

epar

tmen

ts

Ass

essm

ent

of a

lignm

ent

of A

nnua

l Pe

rfor

man

ce

Plan

s (A

PPs)

of

gov

ernm

ent

depa

rtm

ents

to

the

mid

term

re

view

com

plet

ed

by A

pril

2019

and

fe

edba

ck p

rovi

ded

to d

epar

tmen

ts

Ass

essm

ent

of a

lignm

ent

of A

nnua

l Pe

rfor

man

ce

Plan

s (A

PPs)

of

gov

ernm

ent

depa

rtm

ents

to

the

mid

term

re

view

com

plet

ed

by A

pril

2019

and

fe

edba

ck p

rovi

ded

to d

epar

tmen

ts

3.

Num

ber

of

Qua

rter

ly

Rep

orts

su

bmitt

ed t

o C

abin

et o

n th

e pr

iori

ty

Out

com

es

--

--

MTS

F Pr

ogre

ss

Repo

rts

on

all O

utco

mes

su

bmitt

ed t

o C

abin

et in

June

, Se

ptem

ber

and

Nov

embe

r 20

17

MTS

F Pr

ogre

ss

Repo

rts

on

all (

excl

udin

g ou

tcom

es 9

and

12

) Out

com

es

subm

itted

to

Cab

inet

in Ju

ne,

Sept

embe

r an

d N

ovem

ber

2017

MTS

F Pr

ogre

ss

Repo

rts

on

all (

excl

udin

g ou

tcom

es 9

and

12

) Out

com

es

subm

itted

to

Cab

inet

in Ju

ne,

Sept

embe

r an

d N

ovem

ber

2017

MTS

F Pr

ogre

ss

Repo

rts

on

all (

excl

udin

g ou

tcom

es 9

and

12

) Out

com

es

subm

itted

to

Cab

inet

in Ju

ne,

Sept

embe

r an

d N

ovem

ber

2017


46

Stra

tegi

c Pl

an O

bjec

tive

: Sup

plem

enta

ry p

lans

, pol

icie

s an

d fr

amew

orks

to

the

ND

P 20

30 d

evel

oped

and

impl

emen

ted

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive

2: T

o su

ppor

t In

itia

tive

s un

dert

aken

to

unbl

ock

prob

lem

s an

d ac

cele

rate

impl

emen

tati

on in

key

sec

tors

of t

he e

cono

my

and

serv

ice

deliv

ery

4.

Num

ber

of

Ope

ratio

n Ph

akis

a Pr

ogre

ss

Rep

orts

pr

oduc

ed

--

--

One

C

ompr

ehen

sive

Ope

ratio

n Ph

akisa

Pro

gres

s Re

port

pro

duce

d qu

arte

rly,

enco

mpa

ssin

g pr

ogre

ss w

ith a

ll 6

deliv

ery

labs

One

C

ompr

ehen

sive

Ope

ratio

n Ph

akisa

Pr

ogre

ss R

epor

t pr

oduc

ed q

uart

erly,

en

com

pass

ing

prog

ress

with

all

6 de

liver

y la

bs

One

C

ompr

ehen

sive

Ope

ratio

n Ph

akisa

Pr

ogre

ss R

epor

t pr

oduc

ed q

uart

erly,

en

com

pass

ing

prog

ress

with

all

deliv

ery

labs

One

C

ompr

ehen

sive

Ope

ratio

n Ph

akisa

Pr

ogre

ss R

epor

t pr

oduc

ed q

uart

erly,

en

com

pass

ing

prog

ress

with

all

deliv

ery

labs


47

Tab

le 3

: Pro

gra

mm

e P

erfo

rman

ce In

dic

ato

r Q

uar

terl

y T

arge

ts (2

017/

18)

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr-

June

)2n

d (

July

-Sep

t)3r

d (O

ct-D

ec)

4th

(Jan

-Mar

ch)

1.

Mid

term

R

evie

w o

f go

vern

men

t pe

rfor

man

ce

(201

4-20

16)

com

plet

ed

Mid

term

rev

iew

co

mpl

eted

by

July

20

17

Ann

ually

M

idte

rm R

evie

w

Rep

ort

2014

-201

6 av

aila

ble

-M

idte

rm R

evie

w

Rep

ort

2014

-201

6 av

aila

ble

by Ju

ly

2017

--

2.

MT

SF 2

014-

2019

Cha

pter

s re

view

ed

MTS

F 20

14-2

019

Cha

pter

s re

view

ed

by D

ecem

ber

2017

to

inco

rpor

ate

findi

ngs

from

the

m

idte

rm r

evie

w

Ann

ually

Rev

iew

ed M

TSF

20

14-2

019

Cha

pter

s

--

MT

SF 2

014-

2019

Cha

pter

s re

view

ed b

y D

ecem

ber

2017

-

3.

Num

ber

of

Qua

rter

ly

Rep

orts

su

bmitt

ed t

o C

abin

et o

n th

e 14

Out

com

es

MT

SF P

rogr

ess

Rep

orts

on

all O

utco

mes

su

bmitt

ed t

o C

abin

et in

June

, Se

ptem

ber

and

Nov

embe

r 20

17

Thr

ee t

imes

a y

ear

MT

SF P

rogr

ess

Rep

orts

ava

ilabl

eM

TSF

Pro

gres

s R

epor

ts o

n O

utco

mes

co

mpl

eted

in Ju

ne

2017

MT

SF P

rogr

ess

Rep

orts

on

Out

com

es

com

plet

ed in

Se

ptem

ber

2017

MT

SF P

rogr

ess

Rep

orts

on

Out

com

es

com

plet

ed in

N

ovem

ber

2017

-

4.

Num

ber

of

Ope

ratio

n Ph

akis

a Pr

ogre

ss

Rep

orts

pr

oduc

ed

One

C

ompr

ehen

sive

Ope

ratio

n Ph

akisa

Pr

ogre

ss R

epor

t pr

oduc

ed q

uart

erly,

en

com

pass

ing

prog

ress

with

all

6 de

liver

y la

bs

Qua

rter

ly Q

uart

erly

O

pera

tion

Phak

isa

Prog

ress

Rep

orts

av

aila

ble

1 co

mpr

ehen

sive

Q

uart

erly

O

pera

tion

Phak

isa

Prog

ress

Rep

ort

prod

uced

1 co

mpr

ehen

sive

Q

uart

erly

O

pera

tion

Phak

isa

Prog

ress

Rep

ort

prod

uced

1 co

mpr

ehen

sive

Q

uart

erly

O

pera

tion

Phak

isa

Prog

ress

Rep

orts

pr

oduc

ed

1 co

mpr

ehen

sive

Q

uart

erly

O

pera

tion

Phak

isa

Prog

ress

Rep

orts

pr

oduc

ed


48

8.5

Rec

onci

ling

perf

orm

ance

tar

gets

wit

h B

udge

t an

d M

TEF

SEC

TO

R P

LAN

NIN

G A

ND

M

ON

ITO

RIN

G

AU

DIT

ED O

UT

CO

ME

AEN

ER

EVIS

ED

EST

IMA

TE

MED

IUM

TER

M E

XPE

ND

ITU

RE

EST

IMA

TE

Ran

d th

ousa

nd20

13/1

420

14/1

520

15/1

620

16/1

720

16/1

720

17/1

820

18/1

920

19/2

0

Sub

prog

ram

mes

Man

agem

ent:

Sect

or P

lann

ing

and

Mon

itori

ng 6

,577

3

,182

2

,390

1

,218

4

18

2,5

54

2,6

61

2,7

78

Sect

or P

lann

ing,

Mon

itori

ng a

nd

Inte

rven

tion

Supp

ort

27,

932

30,

755

30,

517

41,

860

37,

860

49,

599

55,

250

58,

177

Tota

l 3

4,50

9 3

3,93

7 3

2,90

7 4

3,07

8 3

8,27

8 5

2,15

3 5

7,91

1 6

0,95

5

Econ

omic

cla

ssifi

cati

on

Cur

rent

pay

men

ts 3

4,39

6 3

3,81

1 3

2,86

1 4

3,03

2 3

8,23

2 5

2,05

3 5

7,81

1 6

0,85

5

Com

pens

atio

n of

em

ploy

ees

25,

321

28,

913

27,

598

37,

794

32,

994

47,

196

52,

819

55,

744

Goo

ds a

nd s

ervi

ces

9,0

75

4,8

98

5,2

63

5,2

38

5,2

38

4,8

57

4,9

92

5,1

11

Tran

sfer

s an

d su

bsid

ies

48

84

-

-

-

-

-

-

Paym

ents

for

capi

tal a

sset

s 6

5 4

2 4

6 4

6 4

6 1

00

100

1

00

Paym

ents

for

finan

cial

ass

ets

-

-

-

-

-

-

-

-

Tota

l 3

4,50

9 3

3,93

7 3

2,90

7 4

3,07

8 3

8,27

8 5

2,15

3 5

7,91

1 6

0,95

5


49

9) Programme 4: Public Sector Monitoring and Capacity Development


The purpose: To support the implementation of the NDP/ Medium Term Strategic Framework (MTSF) by monitoring and improving the capacity of state institutions to develop and implement plans, and provide services.

The programme is made up of the following three sub-programmes:

Public Service Monitoring and Support


Local Government Monitoring and Support


Capacity Development

Purpose: Coordinate capacity development programmes to ensure effective development and application of PM&E policies, tools, systems and guidelines in government

9.2 Key Challenges

The key challenges that the programme needs to address is to measure and support improved management and operational performance in the three spheres of government through the development, implementation and maintenance of a management improvement models and tools to support the implementation of MTSF outcomes 9 and 12.



§ Review, monitor and support the implementation of Medium Term Strategic Framework in the public sector and implement strategic interventions to support and unblock implementation

§ Development and implement management performance assessment tools and interventions strategies to unblock implementation challenges in selected NDP targets

§ Development and implement management performance assessment tools and interventions strategies for Metros and Municipalities

§ Coordinate capacity development programmes to ensure effective development and application of PM&E policies, tools, systems and guidelines in government

§ Monitor a range of indicators of the performance of the public service and reports on these to Forum of South Africa Directors-general (FOSAD). This enables FOSAD to focus on reviewing the extent to which weaknesses in the management of national and provincial departments are being addressed


50

9.4

Pro

gram

me

4

Pur

pose

of

the

Pro

gram

me:

To

supp

ort

the

impl

emen

tatio

n of

the

med

ium

ter

m s

trat

egic

fram

ewor

k by

mon

itori

ng a

nd im

prov

ing

the

capa

city

of s

tate

in

stitu

tions

to

deve

lop

and

impl

emen

t pl

ans,

and

prov

ide

serv

ices

.

Stra

tegi

c P

lan

Obj

ecti

ve: E

ffect

ive

M&

E of

impl

emen

tatio

n of

gov

ernm

ent

polic

ies

and

plan

s

Tab

le 1

: Pro

gram

me

4: S

trat

egic

obj

ecti

ve a

nd m

ediu

m t

erm

tar

gets

for

2016

/17

– 20

18/1

9

Stra

tegi

c O

bjec

tive

Stra

tegi

c Pl

an

Targ

et (

5-ye

ar

targ

et)

Aud

ited

/Act

ual P

erfo

rman

ceE

stim

ated

per

form

ance

2016

-201

7

Pla

nned

Per

form

ance

2017

-201

8

Med

ium

ter

m t

arge

ts

2012

-13

2013

-20

1420

14-

2015

2018

-201

920

19-2

020

2020

-202

1

1.

To p

ursu

e th

e de

velo

pmen

t ad

vanc

emen

t ag

enda

of

gove

rnm

ent

thro

ugh

Out

com

e m

onito

ring

an

d re

port

ing

(for

Out

com

e 9

and

12)

and

to im

prov

e th

e ca

paci

ty

of s

tate

in

stitu

tions

Mon

itor

and

repo

rt o

n th

e im

plem

enta

tion

of t

he M

TSF

Non

eN

one

Non

eRe

view

ed

POA

, MTS

F an

d D

eliv

ery

Agr

eem

ent

Prod

uce

quar

terly

, an

nual

and

mid

-te

rm r

evie

w

of g

over

nmen

t pe

rfor

man

ce

agai

nst

ND

P/M

TSF

(Out

com

e 9

and

12)

Prod

uce

quar

terly

, ann

ual

and

mid

-ter

m

revi

ew o

f go

vern

men

t pe

rfor

man

ce

agai

nst

ND

P/M

TSF

(Out

com

e 9

and

12)

Prod

uce

quar

terly

, ann

ual

and

mid

-ter

m

revi

ew o

f go

vern

men

t pe

rfor

man

ce

agai

nst

ND

P/M

TSF

(Out

com

e 9

and

12

Prod

uce

quar

terly

, ann

ual

and

mid

-ter

m

revi

ew o

f go

vern

men

t pe

rfor

man

ce

agai

nst

ND

P/M

TSF

(Out

com

e 9

and

12

2.

To s

uppo

rt

Initi

ativ

es

unde

rtak

en

to u

nblo

ck

prob

lem

s an

d ac

cele

rate

im

plem

enta

tion

of g

ood

man

agem

ent

prac

tices

Dev

elop

an

d us

e ap

prop

riat

e to

ols

to

mon

itor

stat

e of

com

plia

nce

with

m

anag

emen

t pr

actic

es

annu

ally

in t

he

thre

e sp

here

s of

gov

ernm

ent

--

-Fa

cilit

ate

asse

ssm

ent

and

prov

ide

supp

ort

to b

uild

te

chni

cal a

nd

wor

k-pl

ace

capa

bilit

ies

to d

eliv

er o

n go

vern

men

t pr

iori

ties.

Faci

litat

e as

sess

men

t an

d pr

ovid

e su

ppor

t to

bu

ild t

echn

ical

an

d w

ork-

plac

e ca

pabi

litie

s to

del

iver

on

gove

rnm

ent

prio

ritie

s.

Faci

litat

e as

sess

men

t an

d pr

ovid

e su

ppor

t to

bu

ild t

echn

ical

an

d w

ork-

plac

e ca

pabi

litie

s to

del

iver

on

gove

rnm

ent

prio

ritie

s.

Faci

litat

e as

sess

men

t an

d pr

ovid

e su

ppor

t to

bui

ld t

echn

ical

an

d w

ork-

plac

e ca

pabi

litie

s to

del

iver

on

gove

rnm

ent

prio

ritie

s.

Faci

litat

e as

sess

men

t an

d pr

ovid

e su

ppor

t to

bu

ild t

echn

ical

an

d w

ork-

plac

e ca

pabi

litie

s to

del

iver

on

gove

rnm

ent

prio

ritie

s.


51

Tab

le 2

: Pro

gram

me

Perf

orm

ance

Indi

cato

rs a

nd A

nnua

l Tar

gets

(201

7/18

) and

MT

EF T

arge

ts

Perf

orm

ance

Indi

cato

r/s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

1.

Mid

term

Rev

iew

of

gov

ernm

ent

perf

orm

ance

(201

4-16

) re

late

d to

out

com

es 9

an

d 12

com

plet

ed

Non

eN

one

Non

eN

one

Mid

term

rev

iew

of

gov

ernm

ent

perf

orm

ance

rel

ated

to

out

com

es 9

and

12

com

plet

ed b

y Ju

ly

2017

Rev

ised

MT

SF

Cha

pter

s co

mpl

eted

by

Apr

il 20

18

-inco

rpor

atin

g fin

ding

s fr

om t

he

mid

term

rev

iew

End

of t

erm

re

view

of

gove

rnm

ent

perf

orm

ance

co

mpl

eted

by

July

201

9

Rev

ised

MT

SF

Cha

pter

s

2.

MT

SF 2

014-

2019

C

hapt

ers

for

outc

omes

9

and

12 r

evie

wed

Non

eN

one

Non

eN

one

MT

SF 2

014-

2019

C

hapt

ers

revi

ewed

by

Dec

embe

r 20

17 t

o in

corp

orat

e fin

ding

s fr

om t

he m

idte

rm

revi

ew

Ass

essm

ent

of

alig

nmen

t of

Ann

ual

Perf

orm

ance

Pl

ans

(APP

s)

of g

over

nmen

t de

part

men

ts

to t

he m

idte

rm

revi

ew c

ompl

eted

by

Apr

il 20

18 a

nd

feed

back

pro

vide

d to

dep

artm

ents

Ass

essm

ent

of a

lignm

ent

of A

nnua

l Pe

rfor

man

ce

Plan

s (A

PPs)

of

gov

ernm

ent

depa

rtm

ents

to

the

m

idte

rm

revi

ew

com

plet

ed b

y A

pril

2019

an

d fe

edba

ck

prov

ided

to

depa

rtm

ents

Ass

essm

ent

of a

lignm

ent

of A

nnua

l Pe

rfor

man

ce

Plan

s (A

PPs)

of

gov

ernm

ent

depa

rtm

ents

to

the

m

idte

rm

revi

ew

com

plet

ed b

y A

pril

2020

an

d fe

edba

ck

prov

ided

to

depa

rtm

ents

3.

Num

ber

of Q

uart

erly

R

epor

ts s

ubm

itted

to

Cab

inet

on

outc

omes

9

and

12

--

--

MTS

F Pr

ogre

ss R

epor

ts

outc

omes

9 a

nd 1

2 su

bmitt

ed t

o C

abin

et

in Ju

ne, S

epte

mbe

r an

d N

ovem

ber

2017

MTS

F Pr

ogre

ss

Repo

rts

outc

omes

9

and

12 s

ubm

itted

to

Cab

inet

in Ju

ne,

Sept

embe

r an

d N

ovem

ber

2018

MTS

F Pr

ogre

ss

Repo

rts

outc

omes

9

and

12

subm

itted

to

Cab

inet

in Ju

ne,

Sept

embe

r an

d N

ovem

ber

2019

MTS

F Pr

ogre

ss

Repo

rts

outc

omes

9

and

12

subm

itted

to

Cab

inet

in Ju

ne,

Sept

embe

r an

d N

ovem

ber

2020


52

Perf

orm

ance

Indi

cato

r/s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

4.

Perc

enta

ge o

f dep

artm

ents

as

sess

ed o

n m

anag

emen

t pr

actic

es

156

(42

natio

nal

depa

rtm

ents

an

d 11

4 pr

ovin

cial

de

part

men

ts

com

plet

ed

MPA

T as

sess

men

ts

100%

96%

(147

of

153

) of

depa

rtm

ents

co

mpl

eted

M

PAT

and

signe

d of

f by

the

ir

HO

Ds

by

31 O

ctob

er

2014

90%

of

depa

rtm

ents

co

mpl

ete

MPA

T an

d ha

ve t

hem

sig

ned

off b

y th

eir

HO

Ds

by 3

1 O

ctob

er 2

015

95%

MPA

T as

sess

men

ts

com

plet

ed fo

r na

tiona

l and

pro

vinc

ial

depa

rtm

ents

by

31

Mar

ch 2

018

95%

MPA

T

asse

ssm

ents

co

mpl

eted

fo

r na

tiona

l an

d pr

ovin

cial

de

part

men

ts b

y 31

M

arch

201

8

95%

MPA

T

asse

ssm

ents

co

mpl

eted

fo

r na

tiona

l an

d pr

ovin

cial

de

part

men

ts

by t

he e

nd o

f fin

anci

al y

ear

95%

MPA

T

asse

ssm

ents

co

mpl

eted

fo

r na

tiona

l an

d pr

ovin

cial

de

part

men

ts

by t

he e

nd o

f fin

anci

al y

ear

5.

Num

ber

of L

GM

IM

scor

ecar

ds c

ompl

eted

Non

eN

one

Non

eN

one

Prod

uce

30 s

core

ca

rds

by e

nd o

f fin

anci

al y

ear

30 s

core

card

s30

sco

reca

rds

30 s

core

card

s

6.

Perc

enta

ge o

f tar

gets

in

the

PM

&E

Cap

acity

D

evel

opm

ent

Plan

ac

hiev

ed

Non

eN

one

Non

eN

one

Ach

ieve

80%

of

targ

ets

in t

he C

apac

ity

Dev

elop

men

t Im

plem

enta

tion

Plan

Ach

ieve

80%

of

tar

gets

in

the

Cap

acity

D

evel

opm

ent

Impl

emen

tatio

n Pl

an

Ach

ieve

80%

of

tar

gets

in

the

Cap

acity

D

evel

opm

ent

Impl

emen

ta-

tion

Plan

Ach

ieve

80%

of

tar

gets

in

the

Cap

acity

D

evel

opm

ent

Impl

emen

ta-

tion

Plan


53

Tab

le 3

: Pro

gra

mm

e P

erfo

rman

ce In

dic

ato

r Q

uar

terl

y T

arge

ts (2

017/

18)

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr-

June

)2n

d (

July

-Sep

t)3r

d (O

ct-D

ec)

4th

(Jan

-Mar

ch)

1.

Mid

term

Rev

iew

of

gov

ernm

ent

perf

orm

ance

(2

014-

16)

rela

ted

to

outc

omes

9 a

nd 1

2 co

mpl

eted

Mid

term

rev

iew

of

gov

ernm

ent

perf

orm

ance

rel

ated

to

out

com

es 9

and

12

com

plet

ed c

ompl

eted

by

July

201

7

Ann

ual

Mid

-ter

m r

evie

wed

re

port

2014

-201

6 av

aila

ble

-M

id-t

erm

rev

iew

re

port

201

4-16

av

aila

ble

by Ju

ly

2017

--

2.

MT

SF 2

014-

2019

C

hapt

ers

for

outc

omes

9 a

nd 1

2 re

view

ed

MT

SF 2

014-

2019

C

hapt

ers

revi

ewed

by

Dec

embe

r 20

17 t

o in

corp

orat

e fin

ding

s fr

om t

he m

idte

rm

revi

ew

Ann

ually

Rev

iew

ed M

TSF

re

port

201

4-20

19 c

hapt

ers

for

Out

com

es 9

and

12

--

MTS

F 20

14-1

9 C

hapt

ers

(for

Out

com

e 9-

12)

revi

ewed

by

Dec

embe

r 20

17

1 ea

ch fo

r O

utco

mes

9 a

nd

12

3.

Num

ber

of

Qua

rter

ly R

epor

ts

subm

itted

to

Cab

inet

on

outc

omes

9 a

nd 1

2

MTS

F Pr

ogre

ss R

epor

ts

outc

omes

9 a

nd 1

2 su

bmitt

ed t

o C

abin

et

in Ju

ne, S

epte

mbe

r an

d N

ovem

ber

2017

3 tim

es a

yea

rM

TSF

pro

gres

s re

port

ava

ilabl

eM

TSF

pro

gres

s re

port

( fo

r O

utco

me

9 an

d 12

) co

mpl

eted

in

June

201

7

MT

SF p

rogr

ess

repo

rt (

for

Out

com

e 9

and

12)

com

plet

ed in

Se

ptem

ber

2017

MTS

F pr

ogre

ss

repo

rt (

for

Out

com

e 9

and

12) c

ompl

eted

in

Nov

embe

r 20

17

-

4.

Perc

enta

ge o

f de

part

men

ts

asse

ssed

on

man

agem

ent

prac

tices

95%

MPA

T as

sess

men

ts

com

plet

ed fo

r na

tiona

l and

pro

vinc

ial

depa

rtm

ents

by

31

Mar

ch 2

018

Ann

ually

MPA

T st

anda

rds

and

guid

elin

es

MPA

T se

lf-as

sess

men

t sy

stem

s re

port

MPA

T m

oder

atio

n sy

stem

s re

port

MPA

T fin

al r

esul

ts

repo

rt

Publ

ish a

ppro

ved

stan

dard

sFa

cilit

ate

self-

asse

ssm

ent

at a

ll na

tiona

l an

d pr

ovin

cial

de

part

men

ts

Mod

erat

ion

com

plet

ed fo

r al

l nat

iona

l an

d pr

ovin

cial

de

part

men

ts

Com

mun

icat

e fin

al s

core

s to

all

natio

nal

and

prov

inci

al

depa

rtm

ents

5.

Num

ber

of

LGM

IM s

core

card

s co

mpl

eted

Prod

uce

30 s

core

car

ds

by e

nd o

f fina

ncia

l yea

rA

nnua

llySc

orec

ards

ge

nera

ted

--

-30

sco

reca

rds


54

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr-

June

)2n

d (

July

-Sep

t)3r

d (O

ct-D

ec)

4th

(Jan

-Mar

ch)

6.

Perc

enta

ge o

f ta

rget

s in

the

PM

&E

Cap

acity

D

evel

opm

ent

Plan

ac

hiev

ed

Ach

ieve

80%

of

targ

ets

in t

he C

apac

ity

Dev

elop

men

t Im

plem

enta

tion

Plan

Qua

rter

ly

Rep

orts

Rev

ise

plan

ning

an

d M

&E

capa

city

de

velo

pmen

t st

rate

gy a

nd

impl

emen

tatio

n pl

an a

nd s

ubm

it to

DD

G: I

PME

for

appr

oval

by

31

May

201

7

Prod

uce

1 pr

ogre

ss r

epor

t sh

owin

g 20

%

achi

evem

ent

of

targ

ets

in t

he

Impl

emen

tatio

n Pl

an

Prod

uce

1 pr

ogre

ss r

epor

t sh

owin

g 40

%

achi

evem

ent

of

targ

ets

in t

he

Impl

emen

tatio

n Pl

an

Prod

uce

1 pr

ogre

ss r

epor

t sh

owin

g 60

%

achi

evem

ent

of

targ

ets

in t

he

Impl

emen

tatio

n Pl

an

Prod

uce

1 pr

ogre

ss r

epor

t sh

owin

g 80

%

achi

evem

ent

of

targ

ets

in t

he

Impl

emen

tatio

n Pl

an


55

9.5

Rec

onci

ling

perf

orm

ance

tar

gets

wit

h B

udge

t an

d M

TEF

PUB

LIC

SEC

TO

R M

ON

IRO

TIN

G A

ND

C

APA

CIT

Y D

EVEL

OPM

ENT

A

UD

ITED

OU

TC

OM

EA

ENE

REV

ISED

ES

TIM

AT

EM

EDIU

M T

ERM

EX

PEN

DIT

UR

E ES

TIM

AT

E

Ran

d th

ousa

nd20

13/1

420

14/1

520

15/1

620

16/1

720

16/1

720

17/1

820

18/1

920

19/2

0

Sub

prog

ram

mes

Man

agem

ent:

Publ

ic S

ecto

r M

onito

ring

and

C

apac

ity D

evel

opm

ent

-

-

-

-

-

1,1

87

2,7

01

2,8

18

Publ

ic S

ecto

r C

apac

ity D

evel

opm

ent

8,0

27

7,6

99

6,7

27

6,4

11

6,4

11

15,

164

17,

885

18,

979

Publ

ic S

ervi

ce a

nd L

ocal

Gov

ernm

ent

Mon

itori

ng a

nd S

uppo

rt 1

8,48

6 2

1,85

1 1

9,36

1 2

3,23

1 2

3,23

1 2

3,76

0 2

5,36

5 2

7,17

9

Tota

l 2

6,51

3 2

9,55

0 2

6,08

8 2

9,64

2 2

9,64

2 4

0,11

1 4

5,95

1 4

8,97

6

Econ

omic

cla

ssifi

cati

on

Cur

rent

pay

men

ts 2

5,86

6 2

8,71

4 2

5,06

7 2

8,37

7 2

8,37

7 3

9,17

6 4

5,00

6 4

7,72

1

Com

pens

atio

n of

em

ploy

ees

18,

026

22,

452

20,

167

25,

284

25,

284

34,

054

39,

583

41,

953

Goo

ds a

nd s

ervi

ces

7,8

40

6,2

62

4,9

00

3,0

93

3,0

93

5,1

22

5,4

23

5,7

68

Tran

sfer

s an

d su

bsid

ies

58

10

53

-

-

-

Paym

ents

for

capi

tal a

sset

s 5

89

826

9

68

1,2

65

1,2

65

935

9

45

1,2

55

Paym

ents

for

finan

cial

ass

ets

-

-

-

-

-

-

-

-

Tota

l 2

6,51

3 2

9,55

0 2

6,08

8 2

9,64

2 2

9,64

2 4

0,11

1 4

5,95

1 4

8,97

6


56

10) Programme 5: Frontline and Citizen Based Service Delivery Monitoring


The purpose of the programme is to facilitate service delivery improvements through frontline and citizen-based monitoring and effective complaints resolution systems.

The programme is made up of the following:

Citizen Based Monitoring; Executive Support Monitoring; Presidential Hotline

10.2 Key Challenges

The key challenges that the programme faces is capacity to expand its reach to as may facilities as possible and to ensure that its monitoring data feeds into the monitoring system for outcomes.



§ Expand and maintain frontline monitoring systems capable of verifying government performance and implementing strategic interventions to improve performance

§ Facilitate implementation of strategi interventions to improve service delivery

§ Establish, coordinate and enhance citizen and community monitoring and complaints resolution systems

10.4 Programme 5

Purpose of the Programme: Facilitate service delivery improvements through frontline and citizen-based monitoring and effective complaints resolution systems

Strategic Plan Objective: Effective M&E of implementation of government policies and plans


57

Tab

le 1

: Pro

gram

me

5: S

trat

egic

obj

ecti

ve a

nd m

ediu

m t

erm

tar

gets

for

2016

/17

– 20

18/1

9

Stra

tegi

c O

bjec

tive

Stra

tegi

c Pl

an

Targ

et (

5-ye

ar

targ

et)

Aud

ited

/Act

ual P

erfo

rman

ceE

stim

ated

Per

form

ance

2015

-201

6

Pla

nned

Per

form

ance

2016

-201

7

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

17-2

018

2018

-201

920

19-2

020

To m

onito

r th

e qu

ality

of t

he

serv

ices

pro

vide

d by

gov

ernm

ent

to c

itize

ns a

t in

stitu

tion

and

faci

lity

leve

l

Dev

elop

, rev

iew

an

d im

plem

ent

fron

tline

ser

vice

m

otor

ing

tool

s

Nat

iona

l vi

sits

sche

dule

d fin

alise

d an

d 21

5 vi

sits

wer

e co

nduc

ted

Polic

y fr

amew

ork

for

CBM

ap

prov

ed b

y th

e M

inist

er

196

sites

w

ere

mon

itore

d by

due

dat

e

Citi

zen-

base

d m

onito

ring

pi

lot

initi

ated

in

5 fa

cilit

ies

123

new

faci

litie

s

Citi

zen-

base

d m

onito

ring

pi

lote

d in

3

faci

litie

s

Dev

elop

and

/or

revi

ew fr

ontli

ne

mon

itori

ng t

ools,

im

plem

ent

and

prod

uce

prog

ress

re

port

s

Dev

elop

and

/or

revi

ew fr

ontli

ne

mon

itori

ng t

ools,

im

plem

ent

and

prod

uce

prog

ress

re

port

s

Dev

elop

and

/or

revi

ew fr

ontli

ne

mon

itori

ng

tool

s, im

plem

ent

and

prod

uce

prog

ress

rep

orts

Dev

elop

and

/or

revi

ew fr

ontli

ne

mon

itori

ng t

ools,

im

plem

ent

and

prod

uce

prog

ress

re

port

s

Dev

elop

and

/or

revi

ew fr

ontli

ne

mon

itori

ng

tool

s, im

plem

ent

and

prod

uce

prog

ress

re

port

s

Tab

le 2

: Pro

gram

me

Perf

orm

ance

Indi

cato

rs a

nd A

nnua

l Tar

gets

(201

7/18

) and

MT

EF T

arge

ts


58

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

1.

Num

ber

of

mon

itori

ng v

isits

to

sup

port

pol

icy

prio

ritie

s

Nat

iona

l visi

ts

sche

dule

d fin

alise

d an

d 21

5 vi

sits

wer

e co

nduc

ted

196

sites

wer

e m

onito

red

by

due

date

123

new

faci

litie

s w

ere

90 n

ew fa

cilit

ies

mon

itore

d an

d pa

ssed

qua

lity

assu

ranc

e w

ith

site

mon

itori

ng

repo

rts

capt

ured

on

the

M-d

rive

by

31 M

arch

201

6

400

400

400

400

2.

Num

ber

of

depa

rtm

ents

im

plem

entin

g C

BM

Polic

y fr

amew

ork

for

CBM

app

rove

d by

the

Min

ister

Citi

zen-

base

d m

onito

ring

pilo

t in

itiat

ed in

5

faci

litie

s

Citi

zen-

base

d m

onito

ring

pi

lote

d in

3

faci

litie

s

33

33

3

3.

Perc

enta

ge

of t

arge

ts in

th

e A

nnua

l Pr

esid

entia

l H

otlin

e En

hanc

emen

t Pl

an

impl

emen

ted

Not

app

licab

le

for

the

peri

odN

ot a

pplic

able

fo

r th

e pe

riod

Not

app

licab

le

for

the

peri

odPr

oduc

e cu

stom

er

satis

fact

ion

surv

ey

repo

rts

by e

nd o

f ea

ch q

uart

er

80%

ac

hiev

emen

t of

tar

gets

in

Ann

ual

Pres

iden

tial

Enha

ncem

ent

Plan

80%

ac

hiev

emen

t of

tar

gets

in

Ann

ual

Pres

iden

tial

Enha

ncem

ent

Plan

80%

ac

hiev

emen

t of

tar

gets

in

Ann

ual

Pres

iden

tial

Enha

ncem

ent

Plan

80%

ac

hiev

emen

t of

tar

gets

in

Ann

ual

Pres

iden

tial

Enha

ncem

ent

Plan

4.

Num

ber

of

Siya

hlol

a an

d Iz

imbi

zo

coor

dina

ted

for

whi

ch b

riefi

ng

note

s/ r

epor

ts

are

prep

ared

--

--

Con

duct

10

visi

ts a

nd

prod

uce

area

pro

files

/br

iefin

g no

tes/

repo

rts

on

Siya

hlol

a an

d iz

imbi

zo

quar

terl

y

Con

duct

10

visi

ts a

nd

prod

uce

area

pro

files

/br

iefin

g no

tes/

repo

rts

on

Siya

hlol

a an

d iz

imbi

zo

quar

terl

y

Con

duct

10

visi

ts a

nd

prod

uce

area

pro

files

/br

iefin

g no

tes/

repo

rts

on

Siya

hlol

a an

d iz

imbi

zo

quar

terl

y

Con

duct

10

visi

ts a

nd

prod

uce

area

pro

files

/br

iefin

g no

tes/

repo

rts

on

Siya

hlol

a an

d iz

imbi

zo

quar

terl

y

Tab

le 3

: Pro

gra

mm

e P

erfo

rman

ce In

dic

ato

r Q

uar

terl

y T

arge

ts (2

017/

18)


59

Perf

orm

ance

In

dic

ato

r/s

Targ

et

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr-

June

)2n

d (

July

-Sep

t)3r

d (O

ct-D

ec)

4th

(Jan

-M

arch

)

1 N

umbe

r of

m

onito

ring

vis

its

to s

uppo

rt p

olic

y pr

iori

ties

400

Qua

rter

lyPr

ogre

ss r

epor

ts75

150

150

25

2 N

umbe

r of

de

part

men

ts

impl

emen

ting

CBM

3Q

uart

erly

Prog

ress

rep

orts

Part

icip

atin

g de

part

men

ts

sele

cted

by

30 Ju

ne

2017

Plan

ning

and

in

cept

ion

com

plet

ed w

ith

3 (t

hree

) se

ctor

de

part

men

ts b

y 30

Se

ptem

ber

2017

Impl

emen

tatio

n of

C

BM in

terv

entio

ns

by 1

5 D

ecem

ber

2017

Rev

iew

s of

in

terv

entio

ns

com

plet

ed

with

3 (

thre

e)

depa

rtm

ents

by

Mar

ch 2

018

3 Pe

rcen

tage

of

tar

gets

in

the

Ann

ual

Pres

iden

tial

Hot

line

Enha

ncem

ent

Plan

im

plem

ente

d

80%

ach

ieve

men

t of

tar

gets

in

Ann

ual

Pres

iden

tial

Enha

ncem

ent

Plan

Qua

rter

ly

Prog

ress

m

onito

ring

rep

orts

80%

ach

ieve

men

ts

of Q

1 ta

rget

s in

pl

an

80%

ach

ieve

men

ts

of Q

2 ta

rget

s in

pl

an

80%

ach

ieve

men

ts

of Q

3 ta

rget

s in

pl

an

80%

ac

hiev

emen

ts

of Q

4 ta

rget

s in

pl

an

4 N

umbe

r of

Si

yahl

ola

and

Izim

bizo

co

ordi

nate

d fo

r w

hich

bri

efing

no

tes/

rep

orts

are

pr

epar

ed

Con

duct

10

visi

ts

and

prod

uce

area

pr

ofile

s/br

iefin

g no

tes/

repo

rts

on S

iyah

lola

and

iz

imbi

zo q

uart

erly

Qua

rter

lySi

yahl

ola

and

Izim

bizo

rep

orts

/br

iefin

g no

tes/

profi

les

Con

duct

2 v

isits

an

d pr

oduc

e ar

ea

profi

les/

brie

fing

note

s/re

port

s on

Siy

ahlo

la a

nd

izim

bizo

for

the

quar

ter

Con

duct

3 v

isits

an

d pr

oduc

e ar

ea

profi

les/

brie

fing

note

s/re

port

s on

Siy

ahlo

la a

nd

izim

bizo

for

the

quar

ter

Con

duct

2 v

isits

an

d pr

oduc

e ar

ea

profi

les/

brie

fing

note

s/re

port

s on

Siy

ahlo

la a

nd

izim

bizo

for

the

quar

ter

Con

duct

3 v

isits

an

d pr

oduc

e ar

ea

profi

les/

brie

fing

note

s/re

port

s on

Siy

ahlo

la a

nd

izim

bizo

for

the

quar

ter


60

10.5

Rec

onci

ling

perf

orm

ance

tar

gets

wit

h B

udge

t an

d M

TEF

FRO

NT

LIN

E A

ND

CIT

IZE

N-B

ASE

D S

ER

VIC

E

DE

LIV

ER

Y M

ON

ITO

RIN

G

AU

DIT

ED

OU

TC

OM

EA

EN

ER

EV

ISE

D

EST

IMA

TE

ME

DIU

M T

ER

M E

XP

EN

DIT

UR

E

EST

IMA

TE

Ran

d th

ous

and

2013

/14

2014

/15

2015

/16

2016

/17

2016

/17

2017

/18

2018

/19

2019

/20

Sub

prog

ram

mes

Man

agem

ent:

Fron

tline

and

Citi

zen-

base

d Se

rvic

e D

eliv

ery

Mon

itori

ng 1

,979

1

,954

2

,086

2

,995

1

,795

2

,554

2

,661

2

,778

Fron

tline

and

Citi

zen-

base

d Se

rvic

e D

eliv

ery

Mon

itori

ng

and

Com

plai

nts

Res

olut

ion

37,

173

37,

887

44,

975

51,

284

51,

284

54,

409

58,

223

62,

715

Tota

l 3

9,15

2 3

9,84

1 4

7,06

1 5

4,27

9 5

3,07

9 5

6,96

3 6

0,88

4 6

5,49

3

Econ

omic

cla

ssifi

cati

on

Cur

rent

pay

men

ts 3

9,07

6 3

9,65

3 4

6,93

9 5

4,16

9 5

2,96

9 5

6,85

3 6

0,77

4 6

5,38

3

Com

pens

atio

n of

em

ploy

ees

20,

506

22,

315

28,

059

35,

799

34,

599

36,

662

39,

808

42,

309

Goo

ds a

nd s

ervi

ces

18,

570

17,

338

18,

880

18,

370

18,

370

20,

191

20,

966

23,

074

Tran

sfer

s an

d su

bsid

ies

-

72

37

10

10

-

-

-

Paym

ents

for

capi

tal a

sset

s 7

6 1

15

85

100

1

00

110

1

10

110

Paym

ents

for

finan

cial

ass

ets

-

1

-

-

-

-

-

-

Tota

l 3

9,15

2 3

9,84

1 4

7,06

1 5

4,27

9 5

3,07

9 5

6,96

3 6

0,88

4 6

5,49

3


61

11) Programme 6: Evidence and Knowledge Systems


The purpose of the programme is to coordinate and support the generation, collation, accessibility and timely use of quality evidence to support performance monitoring and evaluation across government coordinate and support the generation, collation, access and timely use of quality evidence to support PM&E across government

The programme is made up of the following two sub-programmes:

Management: Evidence and Knowledge Systems


Evaluation, Research, Knowledge and Data Systems

Purpose: Provide evaluation, research, knowledge management and data integration and analysis services

11.2 Key Challenges

The key challenges that the programme faces is capacity to expand its reach to as may facilities as possible and to ensure that its monitoring data feeds into the monitoring system for outcomes.


The focus of the department in the financial year 2017-18 will be to:

§ coordinate and support the generation, collation, access and timely use of quality evidence to support PM&E across government

§ Coordinate and support a national evaluation system that ensures the use of evidence from regular and quality evaluations of priority government policies, programmes, and systems

§ Provide centralised research and knowledge management support to develop and maintain an evidence base to inform planning, policy development, implementation monitoring and review

§ Provide quality, timely and verified data and analysis of data to support planning, monitoring and evaluation


62

11.4

Pro

gram

me

6

Pur

pose

of

the

Pro

gram

me:

To

coor

dina

te a

nd s

uppo

rt t

he g

ener

atio

n, c

olla

tion,

acc

essi

bilit

y an

d tim

ely

use

of q

ualit

y ev

iden

ce t

o su

ppor

t pe

rfor

man

ce

mon

itori

ng a

nd e

valu

atio

n ac

ross

gov

ernm

ent

Stra

tegi

c P

lan

Obj

ecti

ve: E

ffect

ive

M&

E of

impl

emen

tatio

n of

gov

ernm

ent

polic

ies

and

plan

s

Tab

le 1

: Pro

gram

me

6: S

trat

egic

obj

ecti

ve a

nd m

ediu

m t

erm

tar

gets

for

2016

/17

– 20

18/1

9

Stra

tegi

c O

bjec

tive

Stra

tegi

c P

lan

Tar

get

(5-y

ear

targ

et)

Aud

ited

/Act

ual P

erfo

rman

ceE

stim

ated

pe

rfo

rman

ce

2016

-201

7

Pla

nned

Pe

rfo

rman

ce

2017

-201

8

Med

ium

ter

m t

arge

ts

2012

-13

2013

-201

420

14-2

015

2018

-201

920

19-2

020

2020

-202

1

To s

uppo

rt

evid

ence

ba

sed

Plan

ning

, M

onito

ring

and

Ev

alua

tion

(PM

&E)

Prov

ide

rese

arch

and

ev

alua

tion

serv

ices

--

-8

eval

uatio

ns a

nd

two

rese

arch

pr

ojec

ts c

ompl

eted

Con

duct

res

earc

h an

d ev

alua

tion

to

supp

ort

evid

ence

ba

sed

PM&

E

Con

duct

re

sear

ch a

nd

eval

uatio

n to

sup

port

ev

iden

ce b

ased

PM

&E

Con

duct

re

sear

ch a

nd

eval

uatio

n to

sup

port

ev

iden

ce

base

d PM

&E

Con

duct

re

sear

ch a

nd

eval

uatio

n to

sup

port

ev

iden

ce

base

d PM

&E

Dev

elop

fram

ewor

ks

for

eval

uatio

n,

rese

arch

, kno

wle

dge

man

agem

ent

and

data

har

vest

ing,

stor

age,

ret

riev

al a

nd

anal

ysis

--

-D

evel

op a

con

cept

do

cum

ent

and

proj

ect

plan

for

data

Cen

tre

esta

blish

men

t

Inte

grat

ed

know

ledg

e an

d da

ta s

yste

ms

fram

ewor

k de

velo

ped

Inte

grat

ed

know

ledg

e an

d da

ta s

yste

ms

fram

ewor

k de

velo

ped

Inte

grat

ed

know

ledg

e an

d da

ta

syst

ems

fram

ewor

k de

velo

ped

Inte

grat

ed

know

ledg

e an

d da

ta

syst

ems

fram

ewor

k de

velo

ped


63

Tab

le 2

: Pro

gram

me

Perf

orm

ance

Indi

cato

rs a

nd A

nnua

l Tar

gets

(201

7/18

) and

MT

EF T

arge

ts

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceE

stim

ated

Pe

rfo

rman

ce

2016

-201

7

Pla

nned

Pe

rfo

rman

ce/

Tar

gets

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

Stra

tegi

c O

bjec

tive:

To

supp

ort

evid

ence

bas

ed P

lann

ing,

Mon

itori

ng a

nd E

valu

atio

n (P

M&

E)

1.

Nat

iona

l Ev

alua

tion

Plan

ap

prov

ed b

y ca

bine

t

Ann

ual p

lan

for

2013

ap

prov

ed b

y C

abin

et

Thre

e ye

ar

plan

for

2013

-16

app

rove

d by

Cab

inet

2014

/15

Nat

iona

l Ev

alua

tion

Plan

ap

prov

ed b

y C

abin

et b

y D

ecem

ber

2013

2015

/16

Nat

iona

l Ev

alua

tion

Plan

app

rove

d by

Cab

inet

in

Dec

embe

r 20

14

2016

/17

Nat

iona

l Ev

alua

tion

Plan

ap

prov

ed b

y C

abin

et b

y M

arch

20

16

2017

-18

Nat

iona

l Ev

alua

tion

Plan

ap

prov

ed b

y C

abin

et b

y M

arch

20

18

Nat

iona

l Eva

luat

ion

Plan

app

rove

d by

C

abin

et b

y M

arch

of

the

prio

r fin

anci

al y

ear

Nat

iona

l Ev

alua

tion

Plan

ap

prov

ed b

y C

abin

et b

y M

arch

of t

he

prio

r fin

anci

al

year

Nat

iona

l Ev

alua

tion

Plan

ap

prov

ed b

y C

abin

et b

y M

arch

of t

he

prio

r fin

anci

al

year

2.

Num

ber

of

NEP

eva

luat

ion

repo

rts

appr

oved

by

eva

luat

ion

stee

ring

co

mm

ittee

s

17

88

88

88

3.

Num

ber

of

impr

ovem

ent

plan

s pr

oduc

ed

from

NEP

ev

alua

tions

New

64

88

88

8

4.

Num

ber

of

prov

ince

s w

ith

Prov

inci

al

Eval

uatio

n Pl

ans

cove

ring

the

yea

r

New

2 Pr

ovin

ces

have

Ev

alua

tion

Plan

s by

Mar

ch 2

014

5 Pr

ovin

ces

have

Eva

luat

ion

Plan

s by

Mar

ch

2015

(3 n

ew

prov

ince

s)

6 Pr

ovin

cial

Ev

alua

tion

Plan

s co

veri

ng 2

016/

17

appr

oved

by

Dire

ctor

Gen

eral

O

tP o

r EX

CO

by

Mar

ch 2

016

7 Pr

ovin

cial

ev

alua

tion

plan

s co

veri

ng 2

017/

18

7 Pr

ovin

ces

have

Ev

alua

tion

Plan

s co

veri

ng t

he y

ear

in

ques

tion

7 Pr

ovin

ces

have

Eva

luat

ion

Plan

s co

veri

ng

the

year

in

ques

tion

7 Pr

ovin

ces

have

Eva

luat

ion

Plan

s co

veri

ng

the

year

in

ques

tion

5.

Num

ber

of

depa

rtm

ents

with

D

epar

tmen

tal

Eval

uatio

n Pl

ans

cove

ring

the

yea

r

--

--

30 v

erifi

ed D

EPs

as p

er M

PAT

re

sults

30 v

erifi

ed D

EPs

as

per

MPA

T r

esul

ts35

ver

ified

D

EPs

as p

er

MPA

T r

esul

ts

40 v

erifi

ed

DEP

s as

per

M

PAT

res

ults


64

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceE

stim

ated

Pe

rfo

rman

ce

2016

-201

7

Pla

nned

Pe

rfo

rman

ce/

Tar

gets

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

6.

Num

ber

of

stra

tegi

c re

sear

ch

and

synt

hesi

s as

sign

men

ts

com

plet

ed b

y th

e en

d of

the

fin

anci

al y

ear

Gov

erna

nce

stru

ctur

es p

ut

in p

lace

and

22

res

earc

h pa

pers

wer

e re

ceiv

ed b

y th

e en

d of

the

fin

anci

al y

ear

21 r

esea

rch

pape

rs fi

nalis

ed2

2 re

sear

ch

assig

nmen

ts

com

plet

ed

2 R

esea

rch

assi

gnm

ents

and

3

NID

S br

iefs

co

mpl

eted

by

Mar

ch 2

018

3 as

sign

men

ts p

lus

3x N

IDS

rese

arch

pa

pers

5 pl

us 3

x

NID

S re

sear

ch

pape

rs

2 as

sign

men

ts

plus

3x

NID

S re

sear

ch

pape

rs)

7.

DPM

E kn

owle

dge

shar

ing

plat

form

s im

plem

ente

d an

d kn

owle

dge

prod

ucts

di

ssem

inat

ed

--

--

4 D

PME

know

ledg

e sh

arin

g pl

atfo

rms

impl

emen

ted

and

13 k

now

ledg

e pr

oduc

ts

diss

emin

ated

4 th

emat

ic e

vent

s co

nduc

ted;

13 k

now

ledg

e pr

oduc

ts d

evel

oped

an

d di

ssem

inat

ed

4 th

emat

ic

even

ts

cond

ucte

d;

13 k

now

ledg

e pr

oduc

ts

deve

lope

d an

d di

ssem

inat

ed

4 th

emat

ic

even

ts

cond

ucte

d;

13 k

now

ledg

e pr

oduc

ts (

e.g.

polic

y br

iefs

or

rep

orts

) de

velo

ped

and

diss

emin

ated

8.

Num

ber

of

Out

com

es

repo

rts

disp

laye

d to

the

pub

lic o

n PO

A s

yste

m

48 q

uart

erly

re

port

s pr

oduc

ed a

nd

subm

itted

4 pe

r ou

tcom

ePr

oduc

e an

d pu

blish

3

repo

rts

for

each

out

com

e (e

xclu

ding

ou

tcom

es

for

whi

ch t

he

repo

rts

are

clas

sified

)

and

have

the

m

disp

layed

to

the

publ

ic o

n th

e w

ebsit

e

3 re

port

s fo

r ea

ch

outc

ome

on t

he

POA

syst

em (e

xclu

ding

ou

tcom

es fo

r w

hich

th

e re

port

s ar

e cl

assifi

ed) b

y 31

M

arch

201

6

3 R

epor

ts fo

r ea

ch o

utco

me

on t

he P

OA

sy

stem

(ex

clud

ing

outc

omes

for

whi

ch t

he r

epor

ts

are

clas

sifie

d) b

y 31

Mar

ch 2

018

3 re

port

s fo

r ea

ch o

utco

me

on

the

POA

sys

tem

(e

xclu

ding

out

com

es

for

whi

ch t

he r

epor

ts

are

clas

sifie

d) b

y 31

M

arch

201

9

3 re

port

s fo

r ea

ch o

utco

me

on t

he P

OA

sy

stem

(e

xclu

ding

ou

tcom

es

for

whi

ch t

he

repo

rts

are

clas

sifie

d) b

y 31

Mar

ch 2

020

3 re

port

s fo

r ea

ch o

utco

me

on t

he P

OA

sy

stem

(e

xclu

ding

ou

tcom

es

for

whi

ch t

he

repo

rts

are

clas

sifie

d) b

y 31

Mar

ch 2

021


65

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceE

stim

ated

Pe

rfo

rman

ce

2016

-201

7

Pla

nned

Pe

rfo

rman

ce/

Tar

gets

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

9.

Dev

elop

men

t In

dica

tors

pu

blic

atio

n

N/A

Publ

ished

Ann

ual

Dev

elop

men

t In

dica

tors

Com

plet

e A

nnua

l D

evel

opm

ent

Indi

cato

rs

subm

itted

to

Cab

inet

by

31 O

ctob

er

2014

and

pu

blish

ed o

n D

PME

web

site

with

in 3

0 da

ys o

f C

abin

et a

ppro

val

Dev

elop

men

t In

dica

tors

pro

duce

d an

d po

sted

on

DPM

E w

ebsit

e by

31 M

arch

201

6

Dev

elop

men

t In

dica

tors

pr

oduc

ed a

nd

post

ed o

n D

PME

web

site

by

31

Mar

ch 2

018

Dev

elop

men

t In

dica

tors

pro

duce

d an

d po

sted

on

DPM

E w

ebsi

te b

y 31

Mar

ch

2019

Dev

elop

men

t In

dica

tors

pr

oduc

ed a

nd

post

ed o

n D

PME

web

site

by

31

Mar

ch

2020

Dev

elop

men

t In

dica

tors

pr

oduc

ed a

nd

post

ed o

n D

PME

web

site

by

31

Mar

ch

2021


66

Tab

le 3

: Pro

gra

mm

e P

erfo

rman

ce In

dic

ato

r Q

uar

terl

y T

arge

ts (2

017/

18)

Perf

orm

ance

Indi

cato

r/s

Tar

get

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr

-Jun

e)2n

d (J

uly-

Sept

)3r

d (O

ct-D

ec)

4th

(Jan

-Mar

ch)

1.

Nat

iona

l Eva

luat

ion

Plan

app

rove

d by

ca

bine

t

2017

-18

Nat

iona

l Ev

alua

tion

Plan

ap

prov

ed b

y C

abin

et

by M

arch

201

8

Ann

ual

Nat

iona

l Eva

luat

ion

Plan

Cab

inet

min

utes

--

-N

atio

nal E

valu

atio

n Pl

an a

ppro

ved

by C

abin

et b

y M

arch

of t

he p

rior

fin

anci

al y

ear

2.

Num

ber

of N

EP

eval

uatio

n re

port

s ap

prov

ed b

y ev

alua

tion

stee

ring

com

mitt

ees

8A

nnua

lR

epor

ts

Min

utes

of S

teer

ing

Com

mitt

ees

--

-8

3.

Num

ber

of

impr

ovem

ent

plan

s pr

oduc

ed fr

om N

EP

eval

uatio

ns

8A

nnua

lIm

prov

emen

t pl

ans

--

-8

4.

Num

ber

of p

rovi

nces

w

ith P

rovi

ncia

l Ev

alua

tion

Plan

s co

veri

ng t

he y

ear

7 Pr

ovin

cial

ev

alua

tion

plan

s co

veri

ng 2

017/

18

Ann

ual

PEPs

--

-7

5.

Num

ber

of

depa

rtm

ents

with

D

epar

tmen

tal

Eval

uatio

n Pl

ans

cove

ring

the

yea

r

30 v

erifi

ed D

EPs

as

per

MPA

T r

esul

tsA

nnua

lD

EPs

--

-30

6.

Num

ber

of s

trat

egic

re

sear

ch a

nd s

ynth

esis

as

sign

men

ts c

ompl

eted

by

the

end

of t

he

finan

cial

yea

r

2 R

esea

rch

assi

gnm

ents

and

3

NID

S br

iefs

co

mpl

eted

by

Mar

ch

2018

Ann

ual

Fina

lized

res

earc

h re

port

s-

--

2 as

sign

men

ts p

lus

3x N

IDS

rese

arch

pa

pers


67

Perf

orm

ance

Indi

cato

r/s

Tar

get

2017

-201

8R

epo

rtin

g Pe

rio

dM

eans

of

veri

ficat

ion

1st

(Apr

-Jun

e)2n

d (J

uly-

Sept

)3r

d (O

ct-D

ec)

4th

(Jan

-Mar

ch)

7.

DPM

E kn

owle

dge

shar

ing

plat

form

s im

plem

ente

d an

d kn

owle

dge

prod

ucts

di

ssem

inat

ed

4 D

PME

know

ledg

e sh

arin

g pl

atfo

rms

impl

emen

ted

and

13

know

ledg

e pr

oduc

ts

diss

emin

ated

Ann

ual

Upd

ated

res

earc

h re

posi

tory

(s)

incl

udin

g w

ide

rang

e of

DPM

E ev

iden

ce

gene

rate

d-

2 T

hem

atic

kn

owle

dge

even

ts

cond

ucte

d;

6 D

PME

know

ledg

e pr

oduc

ts

diss

emin

ated

2 th

emat

ic

know

ledg

e ev

ents

co

nduc

ted;

7 D

PME

know

ledg

e pr

oduc

t di

ssem

inat

ed

8.

Num

ber

of O

utco

mes

re

port

s di

spla

yed

to

the

publ

ic o

n PO

A

syst

em

3 R

epor

ts fo

r ea

ch

outc

ome

on t

he P

OA

sy

stem

(ex

clud

ing

outc

omes

for

whi

ch

the

repo

rts

are

clas

sifie

d) b

y 31

M

arch

201

8

Ann

ual

Rep

ort

from

PO

A

IT s

yste

mO

ne r

epor

t fo

r ea

ch o

utco

me

ex

clud

ing

outc

omes

for

whi

ch t

he r

epor

ts

are

clas

sifie

d

One

rep

ort

for

each

out

com

e

excl

udin

g ou

tcom

es fo

r w

hich

the

rep

orts

ar

e cl

assi

fied

-O

ne r

epor

t fo

r ea

ch o

utco

me

ex

clud

ing

outc

omes

for

whi

ch t

he r

epor

ts

are

clas

sifie

d

9.

Dev

elop

men

t In

dica

tors

pub

licat

ion

Dev

elop

men

t In

dica

tors

pro

duce

d an

d po

sted

on

DPM

E w

ebsi

te b

y 31

Mar

ch

2018

Ann

ually

Dev

elop

men

t in

dica

tors

Pu

blic

atio

n

Dev

elop

men

t In

dica

tors

pr

oduc

ed a

nd

post

ed o

n D

PME

web

site


68

11.5

Rec

onci

ling

perf

orm

ance

tar

gets

wit

h B

udge

t an

d M

TEF

EVID

ENC

E A

ND

KN

OW

LED

GE

SYST

EMS

AU

DIT

ED O

UT

CO

ME

AEN

ER

EVIS

ED

EST

IMA

TE

MED

IUM

TER

M E

XPE

ND

ITU

RE

FRA

MEW

OR

K

Ran

d th

ousa

nd20

13/1

420

14/1

520

15/1

620

16/1

720

16/1

720

17/1

820

18/1

920

19/2

0

Sub

prog

ram

mes

Man

agem

ent:

Evid

ence

and

Kno

wle

dge

Syst

ems

-

-

-

-

-

1,1

47

2,6

61

2,7

78

Eval

uatio

n, R

esea

rch,

Kno

wle

dge

and

Dat

a Sy

stem

s 3

1,29

7 2

8,88

3 3

0,74

3 3

3,84

1 3

3,84

1 1

08,2

74

58,

490

57,

781

Tota

l 3

1,29

7 2

8,88

3 3

0,74

3 3

3,84

1 3

3,84

1 1

09,4

21

61,

151

60,

559

Econ

omic

cla

ssifi

cati

on

Cur

rent

pay

men

ts 3

0,18

2 2

8,72

0 3

0,67

2 3

3,53

0 3

3,53

0 1

09,0

84

60,

814

60,

222

Com

pens

atio

n of

em

ploy

ees

12,

067

14,

503

15,

605

18,

991

18,

991

28,

322

35,

030

37,

150

Goo

ds a

nd s

ervi

ces

18,

115

14,

217

15,

067

14,

539

14,

539

80,

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25,

784

23,

072

Tran

sfer

s an

d su

bsid

ies

1

4 1

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4 1

4 -

-

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Paym

ents

for

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tal a

sset

s 1

,115

1

49

52

297

2

97

337

3

37

337

Paym

ents

for

finan

cial

ass

ets

-

-

-

-

-

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-

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l 3

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7 2

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0,74

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61,

151

60,

559


69

12) Programme 7: National Youth Development


The purpose of the programme is to oversee youth development policy and its implementation and transfer funds to the National Youth Development Agency.

The programme is made up of the following three sub-programmes:

Management: National Youth Development


Youth Development Programmes

Purpose: Facilitate the development and implementation of national youth strategies and policies

National Youth Development Agency

Purpose: Oversee and transfer funds to the National Youth Development Agency.

12.2 Key Challenges

The Department has a responsibility to oversee Youth Development in the Country. To this end, government has developed the NYDA Act which led to the establishment of the NYDA. The role of the NYDA is to implement youth development programmes that are not implemented by mainstream departments. The Department is in the process of amending the NYDA legislation in order to improve its responsiveness to the youth’s needs. This already entails the transfer of the policy making function to DPME to enhance influence across government. The key challenge facing the programme is lack of capacity to carry out the functions.



§ Implement and review the National Youth Policy

§ Develop supplementary documents i.e. legislation, plans, policies, strategies and frameworks for the NYP 2020

§ Monitor progress on implementation of the NYP and supplementary legislation, policies and strategies and frameworks

§ Develop M&E framework of National Youth Policy and provide support across government

§ Provide oversight on the NYDA and institutions responsible for the implementation of youth development initiatives.

§ Manage, coordinate, and engage stakeholders nationally and internationally


70

12.4

Pro

gram

me

7

Pur

pose

of

the

Pro

gram

me:

To

over

see

yout

h de

velo

pmen

t po

licy

and

its im

plem

enta

tion.

Tra

nsfe

r fu

nds

to t

he N

atio

nal Y

outh

Dev

elop

men

t Age

ncy.

Stra

tegi

c P

lan

Obj

ecti

ve: E

ffect

ive

M&

E of

impl

emen

tatio

n of

gov

ernm

ent

polic

ies

and

plan

s

Tab

le 1

: Pro

gram

me

7: S

trat

egic

obj

ecti

ve a

nd m

ediu

m t

erm

tar

gets

for

2016

/17

– 20

18/1

9

Stra

tegi

c O

bjec

tive

Stra

tegi

c P

lan

Tar

get

(5-y

ear

targ

et)

Aud

ited

/Act

ual P

erfo

rman

ceE

stim

ated

Pe

rfo

rman

ce

2015

-201

6

Est

imat

ed

Perf

orm

ance

2016

-201

7

Med

ium

ter

m t

arge

ts

2012

-201

320

13-2

014

2014

-201

520

17-2

018

2018

-201

920

19-2

020

To c

oord

inat

e an

d su

ppor

t im

plem

enta

tion

of t

he N

atio

nal

Yout

h Po

licy

acro

ss

gove

rnm

ent

Yout

h po

licy

impl

emen

ted,

m

onito

red

and

revi

ewed

New

N

ew

Nat

iona

l Yo

uth

Polic

y ap

prov

ed

Impl

emen

tatio

n of

an

d re

view

of t

he

Yout

h po

licy

Impl

emen

tatio

n of

the

Yout

h po

licy

Impl

emen

tatio

n an

d m

id-t

erm

re

view

of t

he

Yout

h po

licy

Impl

emen

tatio

n of

the

Yout

h po

licy

Revi

ew o

f the

Yo

uth

polic

y


71

Tab

le 2

: Pro

gram

me

Perf

orm

ance

Indi

cato

rs a

nd A

nnua

l Tar

gets

(201

7/18

) and

MT

EF T

arge

ts

Perf

orm

ance

In

dica

tor/

s

Aud

ited

/ Act

ual P

erfo

rman

ceEs

tim

ated

Pe

rfor

man

ce

2016

-201

7

Plan

ned

Perf

orm

ance

/ Ta

rget

s

2017

-201

8

Med

ium

ter

m t

arge

ts

2013

-201

420

14-2

015

2015

-201

620

18-2

019

2019

-202

020

20-2

021

1.

Rev

ised

Nat

iona

l Yo

uth

Polic

y an

d im

plem

enta

tion

repo

rts

Non

eN

one

Non

eM

onito

r im

plem

enta

tion

of

the

Nat

iona

l You

th

Polic

y

Mon

itor

impl

emen

tatio

n of

th

e N

atio

nal Y

outh

Po

licy

and

prod

uce

impl

emen

tatio

n re

port

s

Mon

itor

impl

emen

tatio

n of

th

e N

atio

nal Y

outh

Po

licy

Rev

ise

the

Nat

iona

l You

th

Polic

y

Rev

ised

Nat

iona

l Yo

uth

Polic

y su

bmitt

ed t

o C

abin

et fo

r ap

prov

al

2.

Cab

inet

app

rove

d M

&E

fram

ewor

k fo

r th

e N

atio

nal Y

outh

Po

licy

Non

eN

one

Non

eD

raft

M&

E fr

amew

ork

to m

onito

r im

plem

enta

tion

of t

he N

atio

nal

Yout

h Po

licy

subm

itted

M&

E Fr

amew

ork

for

the

Nat

iona

l Yo

uth

Polic

y ap

prov

ed b

y C

abin

et b

y 31

M

arch

201

8

Non

eN

one

Rev

ised

M&

E Fr

amew

ork

and

tool

s

3.

Ove

rsig

ht r

epor

ts

on N

YD

A

Non

eN

one

Non

eN

YD

A

perf

orm

ance

re

port

s qu

ality

as

sure

d an

d tr

ansf

er o

f pa

ymen

t m

ade

NY

DA

pe

rfor

man

ce

repo

rts

qual

ity

assu

red

and

tran

sfer

of p

aym

ent

mad

e qu

arte

rly

NY

DA

pe

rfor

man

ce

repo

rts

qual

ity

assu

red

and

tran

sfer

of

paym

ent

mad

e

NY

DA

pe

rfor

man

ce

repo

rts

qual

ity

assu

red

and

tran

sfer

of

paym

ent

mad

e

NY

DA

pe

rfor

man

ce

repo

rts

qual

ity

assu

red

and

tran

sfer

of

paym

ent

mad

e


72

Tab

le 3

: Pro

gram

me

Perf

orm

ance

Indi

cato

r Q

uart

erly

Tar

gets

(201

7/18

)

Perf

orm

ance

In

dica

tor/

sT

arge

t

2017

-201

8

Rep

ort

ing

Peri

od

Mea

ns o

f ve

rific

atio

n1s

t (A

pr-J

une)

2nd

(Jul

y-Se

pt)

3rd

(Oct

-Dec

)4t

h (J

an-M

arch

)

1.

Rev

ised

Nat

iona

l Yo

uth

Polic

y an

d im

plem

enta

tion

repo

rts

Mon

itor

impl

emen

tatio

n of

th

e N

atio

nal Y

outh

Po

licy

and

prod

uce

impl

emen

tatio

n re

port

s

Qua

rter

lyIm

plem

enta

tion

repo

rt P

rodu

ce

Impl

emen

tatio

n m

onito

ring

of t

he

Nat

iona

l You

th

Polic

y

Prod

uce

Impl

emen

tatio

n m

onito

ring

of t

he

Nat

iona

l You

th

Polic

y

Prod

uce

Impl

emen

tatio

n m

onito

ring

of t

he

Nat

iona

l You

th

Polic

y

Prod

uce

Impl

emen

tatio

n m

onito

ring

of t

he

Nat

iona

l You

th

Polic

y

2.

Cab

inet

ap

prov

ed M

&E

fram

ewor

k fo

r th

e N

atio

nal

Yout

h Po

licy

M&

E Fr

amew

ork

for

the

Nat

iona

l You

th

Polic

y ap

prov

ed b

y C

abin

et b

y 31

Mar

ch

2018

Qua

rter

lyD

raft

M&

E fr

amew

ork

Con

sulta

tion

repo

rts

Refi

ne d

raft

M&

E fr

amew

ork

Dra

ft M

&E

Fram

ewor

k co

nsul

ted

M&

E fr

amew

ork

subm

itted

to

Cab

inet

for

appr

oval

M&

E to

ols

deve

lope

d

3.

Ove

rsig

ht

repo

rts

on

NY

DA

NY

DA

per

form

ance

re

port

s qu

ality

as

sure

d an

d tr

ansf

er

of p

aym

ent

mad

e qu

arte

rly

Qua

rter

lyQ

ualit

y as

sure

d A

PP, S

trat

egic

Pl

an, Q

uart

erly

Pe

rfor

man

ce

repo

rts

and

tran

sfer

pay

men

t re

port

s of

the

N

YD

A

Perf

orm

ance

re

port

s of

the

N

YD

A q

ualit

y as

sure

d an

d tr

ansf

er o

f pa

ymen

t m

ade

Perf

orm

ance

re

port

s of

the

N

YD

A q

ualit

y as

sure

d an

d tr

ansf

er o

f pa

ymen

t m

ade

Perf

orm

ance

re

port

s of

the

N

YD

A q

ualit

y as

sure

d an

d tr

ansf

er o

f pa

ymen

t m

ade

Perf

orm

ance

re

port

s of

the

N

YD

A q

ualit

y as

sure

d an

d tr

ansf

er o

f pa

ymen

t m

ade


73

12.5

Rec

onci

ling

perf

orm

ance

tar

gets

wit

h B

udge

t an

d M

TEF

NA

TIO

NA

L Y

OU

TH

DEV

ELO

PMEN

T

AG

ENC

Y

AU

DIT

ED O

UT

CO

ME

AEN

ER

EVIS

ED

EST

IMA

TE

MED

IUM

TER

M E

XPE

ND

ITU

RE

EST

IMA

TE

Ran

d th

ousa

nd20

13/1

420

14/1

520

15/1

620

16/1

720

16/1

720

17/1

820

18/1

920

19/2

0

Sub

prog

ram

mes

Man

agem

ent:

Nat

iona

l You

th D

evel

opm

ent

-

-

-

-

-

223

3

84

395

Yout

h D

evel

opm

ent

Prog

ram

mes

4,3

90

5,0

73

5,6

33

4,4

91

4,4

91

8,9

67

11,

389

11,

907

Nat

iona

l You

th D

evel

opm

ent A

genc

y 3

92,7

10

408

,237

4

09,7

89

405

,766

4

05,7

66

432

,806

4

57,9

09

483

,552

Tota

l 3

97,1

00

413

,310

4

15,4

22

410

,257

4

10,2

57

441

,996

4

69,6

82

495

,854

Econ

omic

cla

ssifi

cati

on

Cur

rent

pay

men

ts 4

,312

5

,043

5

,595

4

,461

4

,461

9

,150

1

1,73

3 1

2,26

2

Com

pens

atio

n of

em

ploy

ees

1,7

10

1,3

51

1,5

20

1,5

93

1,5

93

5,6

39

6,9

49

7,3

55

Goo

ds a

nd s

ervi

ces

2,6

02

3,6

92

4,0

75

2,8

68

2,8

68

3,5

11

4,7

84

4,9

07

Tran

sfer

s an

d su

bsid

ies

392

,710

4

08,2

37

409

,789

4

05,7

66

405

,766

4

32,8

06

457

,909

4

83,5

52

Paym

ents

for

capi

tal a

sset

s 7

4 2

9 3

8 3

0 3

0 4

0 4

0 4

0

Paym

ents

for

finan

cial

ass

ets

4

1

-

-

-

-

-

-

Tota

l 3

97,1

00

413

,310

4

15,4

22

410

,257

4

10,2

57

441

,996

4

69,6

82

495

,854


74

PART C

LINKS TO OTHER PLANS


76

13) Links to long term infrastructure and other capital assets

This section is not applicable to the Department

14) Conditional grants

This section is not applicable

15) Public entities

The Department has an oversight role with regard to the NYDA. The function is limited to the transfer of funds to the NYDA according to the expenditure against their plans

16) Public private partnerships

This section is not applicable

Part C: Links to Other Plans

ANNEXURE


78

Programme 1: Administration

Programme Objectives

Objective Title 1. To coordinate the provision of strategy and organisational development services

Objective Statement Co-ordinate the development of the Department of Planning, Monitoring and Evaluation’s (DPME) Strategic and Annual Performance Plans and co-ordinate monitoring of the implementation of plans and report progress on their implementation

Purpose/Importance To manage good practices and corporate governance as fundamentals for efficient and effective service delivery

Source/Collection of Data Planning and M&E policies and terms of reference for management structures in place

Method of Calculation Verification of the compliance of Strategic Plan, Annual Performance Plan and Annual Report with National Treasury (NT) guidelines, approval by the Executing Authority (EA) and proof of submission to Parliament by due date

Data Limitations Inability of programmes to keep and provide valid performance information by due date

Type of Objective Output

Calculation Type Cumulative

Reporting Cycle Annually

New Objective No

Desired Performance § 2015-2020 Strategic Plan and 2016/17 APP developed according to National Treasury guidelines and submitted to Parliament by due date

§ Quarterly reports approved by Executing Authority and submitted to National Treasury within 30 days of the end of the quarterProduce AR and submit to the Auditor-General South Africa (AGSA) for audit and to National Treasury and Parliament within stipulated time frames

§ Produce AR and submit to the Auditor-General South Africa (AGSA) for audit and to National Treasury and Parliament within stipulated time frames

Objective Responsibility Head: Office of the DG

Annexure 1: Indicator Descriptors


79

Objective Title 2. To provide human resource management and development servicesObjective Statement Recruitment of appropriately skilled staff and maintenance of appropriate skills levels

through training and development

Purpose/Importance HR processes and programmes in place

Source/Collection of Data PERSAL reports and HR manual data bases

Method of Calculation Number of vacancies divided by number of approved posts, expressed as a percentage, showing 10% vacancy rate

Data Limitations Risk of days in filling post due to security clearance delays




New Objective No

Desired Performance § Maintain a vacancy rate of less than 10% annually

§ Empower and increase awareness among young people with the necessary workplace skills and experience to ensure that they are marketable to access the labour market

Objective Responsibility Director: Human Resources Management

Objective Title 3. To manage and facilitate the provision of financial and supply chain management services

Objective Statement To promote overall financial efficiency as measured by prudent financial management and compliance with prescripts and policies governing public finance by strengthening financial management practices in the areas of budgeting, expenditure monitoring and reporting

Purpose/Importance To achieve unqualified audit opinion on financial statements with findings

Source/Collection of Data Financial statements and reports on payment of suppliers

Method of Calculation Total number of invoices received and paid within 30 days divided by the total number of invoices received, expressed as a percentage

Unqualified financial statements

Data Limitations None




New Objective No

Desired Performance Achieve unqualified audit opinion on financial statements in the Annual Report and assess the effectiveness of internal control payment compliance and accountability

Objective Responsibility Chief Financial Officer


80

Objective Title 4. To manage the provision of information, communication and technology (ICT) management services

Objective Statement To provide ICT Infrastructure and business applications to support the Department to deliver on its mandate

Purpose/Importance To provide effective and efficient departmental operations

Source/Collection of Data Monthly departmental systems health report from service providers and the departmental ICT systemApproved business applications plan and reports indicating percentage of systems availability

Method of Calculation Simple count of the number of reports produced and a systems generated analysis reportReports indicating the number of activities in the business applications plan achieved





New Objective No

Desired Performance Annual ICT plan produced and approved by CIO by 30 June

Objective Responsibility Chief Information Officer

Objective Title 5. To provide marketing, communication and stakeholder liaison services to the Department

Objective Statement Develop a communication strategy and plan for media engagement, and stakeholder liaison and communication with the public as well as internal staff

Purpose/Importance To keep the public informed of government programmes

Source/Collection of Data Communication plan and stakeholder engagement activities in place

Method of Calculation Simple count and verification of the presence of the plans





New Objective No

Desired Performance 1 Communication plan and 4 implementation reports

Objective Responsibility Chief Director: Marketing and Communication


81

Objective Title 6. To manage the provision of risk, anti-corruption and integrity management services

Objective Statement Periodic risk assessment and audits on compliance with laws and regulations to identify potential risks and governance weakness

Purpose/Importance Compliance with good management and corporate governance principles

Source/Collection of Data Risk management plan, quarterly risk reports, risk registers and minutes of Risk Management Committee

Method of Calculation Verification of risk management plan, internal audit plan, updated risk register and proof of submission to Risk Management and Audit Committee





New Objective No

Desired Performance Conduct annual risk assessments, develop annual risk registers and monitor implementation of risks and produce quarterly monitoring reportsProduce a risk based 3-year rolling audit plan

Objective Responsibility Head: Risk and Internal Audit

Objective Title 7. To manage the provision of internal audit servicesObjective Statement Periodic internal audits on compliance with laws and regulations to identify potential

governance weakness

Purpose/Importance Compliance with good management and corporate governance principles

Source/Collection of Data 3-year strategic internal audit plan, quarterly implementation reports and annual audit plan

Method of Calculation Verification of internal audit plan and proof of submission to Audit Committee





New Objective No

Desired Performance Produce a risk based 3-year rolling audit plan

Objective Responsibility Head: Internal Audit


82

Programme Annual Indicator Descriptors

1. OfficeoftheDG

Indicator Title 1. Approved Annual Performance Plan (APP)Short Definition Ensure that all departmental plans are timely developed and reported in line with planning

frameworks

Purpose/Importance To provide strategic direction for the Department and promote accountability and good corporate governance

Source/Collection of Data Strategic Plan and Annual Performance Plan filed in the DPME filing system

Method of Calculation Verification of the presence of the plans



Calculation Type Non-cumulative


New Indicator No

Desired Performance 2015-2020 Strategic Plan reviewed (if required) and 2016/17 APP developed according to National Treasury guidelines and submitted to Parliament by due date

Indicator Responsibility Head: Planning

Indicator Title 2. Number of quarterly implementation monitoring reports against the Annual Performance Plan

Short Definition Quarterly reports showing the performance of the Department against set targets in the Annual Performance Plan

Purpose/Importance To report progress on the departmental objectives and targets

Source/Collection of Data Quarterly reports and Annual Report filed in the DPME filing system

Method of Calculation Verification of the compliance of Annual Performance Plan and reports with National Treasury guidelines, approval by the Executing Authority and proof of submission by due date




Reporting Cycle Quarterly and Annually

New Indicator Yes

Desired Performance Quarterly reports approved by Executing Authority and submitted to National Treasury within 30 days of the end of the quarter


Indicator Title 3. Audited Annual Report (AR)

Short Definition Annual Report on departmental activities against its planned targets

Purpose/Importance To report progress on the annual departmental objectives and targets

Source/Collection of Data Audited Annual Report filed in the DPME filing system

Method of Calculation Verification of the compliance of the Annual Report with NT guidelines, approval by EA and proof of submission by due date





New Indicator No

Desired Performance Produce AR and submit to AGSA for audit and to NT and Parliament by due dates



83

2. HumanResource

Indicator Title 4. Percentage of vacancies against funded posts in PERSAL over a quarter (vacancy rate)

Short Definition Measurement of the average rate of vacancies in the Department

Purpose/Importance To ensure all vacant posts are filled on time

Source/Collection of Data PERSAL reports and manual data base

Method of Calculation Number of vacancies divided by number of approved posts, expressed as a percentage, showing 10% vacancy rate

Data Limitations Risk of delays in filling posts due to security clearance delays

Type of Objective Performance


Reporting Cycle Quarterly

New Indicator No

Desired Performance Maintain a vacancy rate of 10% or less annually

Indicator Responsibility Director: Human Resources Management

Indicator Title 5. Percentage of interns enrolled against the funded postShort Definition Measure the number of interns enrolled in the Department on an annual basis

Purpose/Importance To provide valuable practical work experience and establish an effective system with

the continuous development of unemployed and qualified youth for appointment in the

labour market

Source/Collection of Data PERSAL reports and manual data base

Method of Calculation Total number of interns divided by total workforce expressed as a percentage





New Indicator Yes

Desired Performance 5% or more (of the approved funded post establishment) of interns are appointed annually in the Department



84

Indicator Title 6 Percentage of performance agreements and reports submitted on time

Short Definition Measure of the efficiency of performance management processes in the Department

Purpose/Importance To efficiently implement the performance management and development system

Source/Collection of Data Submission analysis report

Method of Calculation Number agreements, reviews and assessments submitted divided by total qualifying staff compliment, expressed as a percentage, showing 90% compliance

Data Limitations Risk of incorrect information being captured and absence of some staff members during submission due dates




New Indicator No

Desired Performance Achieve 90% submissions of performance agreements, reviews and assessments by due dates


Indicator Title 7 Percentage achievement of targets in the Workplace Skills Plan (WSP) achieved

Short Definition Measure whether the Workplace Skills Plan of the Department is being implemented

Purpose/Importance To ensure that staff are appropriately skilled and competent to deliver on the mandate of the Department

Source/Collection of Data Approved WSP and manual training database

Method of Calculation Approved WSP and number of targets achieved, divided by total number of targets in the WSP, expressed as a percentage

Data Limitations Risk of late submission resulting in late or incomplete submission




New Indicator No

Desired Performance WSP approved by DG by 30 April 2017. Achieve 80% of targets in the WSP by the end of the financial year



85

Indicator Title 8 Percentage of Senior Management Services (SMS) members submitting financial disclosures

Short Definition All SMS are required to disclose their registerable interests by not later than 30 April of each year. Senior Managers who are appointed after 1 April must make disclosures within 30 days after assumption of duty in respect of the period of 12 months preceding their assumption of duty

Purpose/Importance Designated employees are entrusted with public funds. As such, they need to maintain the highest standards of professional ethics. Their integrity and that of their departments must be beyond question. This framework is aimed at preventing conflict of interests by requiring of designated employees to disclose their financial interests

Source/Collection of Data Financial disclosures e-filing system reports

Method of Calculation Number of financial disclosures submitted, divided by total number of SMS staff compliment, expressed as a percentage

Data Limitations Risk in delay in submission of financial e-disclosures as a result of e-disclosure system not being operational

Type of Objective Performance/compliance



New Indicator Yes

Desired Performance 100% compliance in submission of financial interests by all designated employees within the specified time frames


3. FinancialManagement

Indicator Title 9 Percentage of valid invoices paid within 30 days and cases where non-compliance lead to disciplinary action

Short Definition The indicator measures the number of invoices paid within 30 days according to the NT guidelines

Purpose/Importance To assess the level of compliance with legislation, regulations and accounting standards

Source/Collection of Data Audited annual financial statements

Method of Calculation Number of invoices paid within 30 days divided by the number of valid invoices received on a monthly basis





New Indicator Yes

Desired Performance 100% of valid invoices paid within 30 days or disciplinary action taken in 100% of cases where invoices are not paid within 30 days

Indicator Responsibility Chief Financial Officer


86

4. InformationTechnologySupport

Indicator Title 10 Approved Information Communication and Technology (ICT) Plan Short Definition ICT Plan to guide implementation and alignment of business applications to the needs of

DPME

Purpose/Importance To support efficient achievement of departmental strategic objectives

Source/Collection of Data Approved business applications plan and reports indicating percentage of systems availability

Method of Calculation Reports indicating the number of activities in the business applications plan achieved, divided by total number of targeted activities, expressed as a percentage





New Indicator Yes

Desired Performance Annual ICT Plan produced and approved by CIO by 30 June

Indicator Responsibility Head: Information Communication and Technology

Indicator Title 11 Percentage achievement of targets in ICT PlanShort Definition Measure implementation and alignment of ICT Plan to the needs of DPME

Purpose/Importance To support efficient achievement of departmental strategic objectives

Source/Collection of Data Reports indicating percentage achievements of targets in the ICT Plan

Method of Calculation Reports indicating the percentage achievement of targets in the ICT plan (number of planned activities achieved, divided by total number of targeted activities, expressed as a percentage)





New Indicator Yes

Desired Performance Produced quarterly monitoring reports against the ICT plan within 30 days of end of the quarter

Indicator Responsibility Director: Business Intelligence

5. Communications


87

Indicator Title 12 Approved annual Communication PlanShort Definition A communication plan to effective communicate the work of the Department and engage

with stakeholders

Purpose/Importance To ensure and enhance effective communication, raise awareness and information sharing on key matters relevant to both internal and external stakeholders

Source/Collection of Data Approved communication plan and reports on activities filed in the DPME filing system

Method of Calculation Simple count and verification of the presence of the plan



Calculation Type Non-cumulative (communication plan)and cumulative (implementation reports)

Reporting Cycle Annually (communication plan) and Quarterly (implementation reports)

New Indicator No

Desired Performance Annual Communication plan produced and approved by Head of Communications by 30 June including communication on progress with NDP

Indicator Responsibility Chief Director: Marketing and Communication

Indicator Title 13 Percentage achievement of targets in the Communication PlanShort Definition Communication plan to guide the implementation of the communication strategy of the

Department

Purpose/Importance Effective communication externally to inform the public about the work of the Department, particularly the NDP, and internally within government and the Department

Source/Collection of Data Reports indicating percentage achievements of targets in the Communication Plan

Method of Calculation Reports indicating the 80% achievement of targets in the Communication Plan (number of planned activities achieved, divided by total number of targeted activities, expressed as a percentage)





New Indicator Yes

Desired Performance 80% of communication activities described in the communication plan implemented by the end of the financial year

Indicator Responsibility Head: Communications

6. RiskManagement


88

Indicator Title 14 Approved Risk Management RegisterShort Definition Monitor the implementation of risk management plan and produce risk register to identify

accessible risks and mitigating actions

Purpose/Importance To identify and mitigate risks that might hamper achievement of departmental objectives

Source/Collection of Data Risk management plan, quarterly risk reports, risk registers and minutes of Risk Management Committee

Method of Calculation Verification of existence of quarterly reports against risk management plan, updated risk register and proof of submission to Risk Management and Audit Committee



Calculation Type Non-cumulative (plans) and cumulative (reports)


New Indicator No

Desired Performance Conduct annual risk assessments and produce annual risk plan and quarterly progress reports

Indicator Responsibility Chief Risk Officer

Indicator Title 15 Quarterly Risk Management ReportsShort Definition Monitor the implementation of risk management plan and produce risk register to identify

accessible risks and mitigating actions

Purpose/Importance To identify and mitigate risks that might hamper achievement of departmental objectives

Source/Collection of Data Quarterly risk reports and minutes of Risk Management Committee

Method of Calculation Verification of existence of quarterly reports



Calculation Type Non-cumulative (plans) and cumulative (reports)


New Indicator No

Desired Performance Produce quarterly progress reports against the targets in the risk plan

Indicator Responsibility Chief Risk Officer

7. InternalAudit


89

Indicator Title 16 Approved three-year rolling Internal Audit PlanShort Definition Plan for conducting internal audits and monitoring reports on the implementation of the

plan

Purpose/Importance To evaluate the effectiveness of internal controls and provide internal audit reports to management and Audit Committee

Source/Collection of Data 3-year strategic internal audit plan and annual audit plan

Method of Calculation Verification of the presence of the internal audit plan and simple count of reports produced and proof of submission to Audit Committee





New Indicator No

Desired Performance Produce a 3-year rolling strategic internal audit plan and submit to the Audit Committee for approval by 30 June 2017

Indicator Responsibility Chief Audit Executive

Indicator Title 17 Quarterly Internal Audit (IA)ReportShort Definition Monitoring reports on the implementation of the internal audit plan

Purpose/Importance To evaluate the effectiveness of internal controls and provide internal audit reports to management and Audit Committee

Source/Collection of Data Quarterly implementation monitoring reports of the annual audit plan

Method of Calculation Simple count of reports produced and proof of submission to Audit Committee





New Indicator No

Desired Performance Quarterly audit implementation reports presented to Audit Committee and management produced

Indicator Responsibility Chief Audit Executive


90

Programme 2: National Planning Coordination


Objective Title 1 To facilitate long-term planning, alignment of budget allocations and short term plans and develop planning frameworks

Objective Statement Strengthening and institutionalise planning through facilitation of the development and periodic updating of spatial and long, medium and short term plans of government

Purpose/Importance To inform more effective planning through research, quality of policies and plans

Source/Collection of Data Quarterly reports against the APP

Method of Calculation Verification of audited performance against the APP as reported annually





New Objective Yes

Desired Performance § Framework on the institutionalisation of planning finalised

§ National Special Development Framework developed

§ Water sector plan finalised by Dec 2017

Objective Responsibility Head: National Planning Coordination

Objective Title 2 To ensure that national budget process is informed by priorities identified annually for government plans

Objective Statement Participation in the budget review process to ensure that national budget supports implementation of identified priorities of government

Purpose/Importance To ensure that government priorities as determined by the NDP and MTSF are adequately budget for

Source/Collection of Data Budget mandate paper

Method of Calculation Simple count and verification of the presence of budget mandate paper




Reporting Cycle Annual

New Objective New

Desired Performance Annual budget mandate paper produced by April 2017



91

Objective Title 3 Results based planning institutionalised in the national and provin-cial spheres of government

Objective Statement Results based planning institutionalised in the national and provincial sphere of government through the revision and roll out of the framework for medium term planning and ensuring alignment of medium term plans to government outcomes.

Purpose/Importance To ensure that medium term planning in government is aligned to the MTSF and NDP priorities.

Source/Collection of Data Approved revised Framework for Medium Term Planning

Method of Calculation Simple count



Calculation Type Non-Cumulative


New Objective No

Desired Performance Roll out of the Framework for Medium Term Planning implemented by the 2019/20 financial year


Objective Title 4 To enhance coherence in policy and planningObjective Statement Implementation of SEIAS across government

Purpose/Importance Elimination of unnecessary regulatory burdens and increased policy coherence fosters investment and economic growth


Method of Calculation Verification of audited performance against the APP as reported annually




Reporting Cycle Annually New Objective No

Desired Performance Conduct socio-economic impact assessments, new and existing legislation and regulations to ensure alignment with the NDP and mitigation of unintended consequences on an annual basis

Objective Responsibility Chief Director: Socio-Economic Assessment ( SEIAS)


92

Programme Annual Indicator Descriptors

Indicator Title 1 Cabinet approved framework for long term planning in government and long term sector plans

Short Definition Review of the role and effectiveness of the South African Government planning system to inform the institutionalisation of long term planning through engagement with government stakeholders (national, provincial and municipal government) to consult on a draft document on approaches to institutionalisation of long term planning within government, through provincial and other workshops and requests for written inputs.

Purpose/Importance To inform approaches to more effective long term planning and develop frameworks for long term plans in identified sectors such as water and energy sectors

Source/Collection of Data Cabinet approved long term planning framework and water sector plan

Method of Calculation Simple count and verification of Cabinet approval


Type of Indicator Output



New Indicator Yes (revised)

Desired Performance Cabinet approved framework for long term planning in government produced by 31 March 2018 and water sector plan produced by December 2017

Indicator Responsibility Head: Planning Branch

Indicator Title 2 Annual budget priorities paper developed by April annuallyShort Definition DPME will work with the National Planning Commission, National Treasury and National

Departments responsible for key priorities (education, health, job creation/economy, fraud and corruptions). The intention is to ensure that government priorities for each financial year are adequately budgeted for

Purpose/Importance To ensure that government priorities as determined by the NDP and MTSF are adequately budget for

Source/Collection of Data Budget priority paper

Method of Calculation Simple count and verification of Cabinet approval





New Indicator No (revised)

Desired Performance Annual budget priorities paper developed by April 2017 and submitted to Cabinet for approval

Indicator Responsibility Programme Manager: Research and Policy, Planning Branch


93

Indicator Title 3 Annual Report detailing the activities of the NPC and stakeholder engagement on the NDP

Short Definition Recording the activities of the NPC

Purpose/Importance To record the work of the NPC in supporting the implementation of the NDP through technical assistance as well as mobilising stakeholders to implement the NDP in their own sectors

Source/Collection of Data Quarterly activity reports on technical work and public engagements

Method of Calculation Verification of the availability of the quarterly activity and Annual Report of the NPC




Reporting Cycle Quarterly (activity report) and Annually (AR)

New Indicator No

Desired Performance Quarterly (activity report) and Annually(AR) produced

Indicator Responsibility Head: Planning Branch

Indicator Title 4 Number of assessment reports on the second draft Annual Performance Plan provided to national departments by 31 January 2018

Short Definition A report that provides information on the assessment of the second draft national APP. The assessment is based on technical compliance with the framework for Strategic and Annual Performance Plans and alignment to the MTSF

Purpose/Importance To improve medium term planning within national departments and ensure that credible Strategic and Annual Performance Plans are developed in order to accelerate service delivery

Source/Collection of Data § Assessment reports

§ Signed letters by DG and e-mail sent to national departments


Data Limitations Non-submission of Annual Performance Plans by national departments




New Indicator No

Desired Performance 40 assessment reports by 31 January 2018

Indicator Responsibility Director: National Departments (GPI)


94

Indicator Title 5 Number of assessment reports on the second draft Annual Performance Plan provided to Offices of the Premier by 31 January 2018

Short Definition A report that provides information on the assessment of the provincial second draft revised Strategic and Annual Performance Plans. The assessment is based on the technical compliance with the framework for Strategic and Annual Performance Plans and alignment to the MTSF

Purpose/Importance To improve medium term planning within provincial departments and ensure that credible Strategic and Annual Performance Plans are developed in order to accelerate service delivery

Source/Collection of Data § Assessment reports

§ Signed letters by DG and email sent to Offices of the Premier


Data Limitations Non-submission of Strategic Plans and Annual Performance Plans by Offices of the Premier




New Indicator No


Indicator Responsibility Director: Provincial Departments (GPI)

Indicator Title 6 Quarterly Performance Reporting Guideline issued to all national departments by 15 May 2017

Short Definition QPR Guidelines outlining reporting dates, roles and responsibilities and quarterly reporting processes for national departments

Purpose/Importance To improve compliance, accountability and institutionalise reporting against the Annual Per-formance Plans within national departments

Source/Collection of Data Email with attached PQR Guideline sent to national departments






New Indicator No


Indicator Responsibility Director: National Departments (GPI)


95

Indicator Title 7 Quarterly Performance Reporting Guideline issued to all Offices of the Premier by 15 May 2017

Short Definition QPR Guidelines outlining reporting dates, roles and responsibilities and quarterly reporting processes for provincial departments

Purpose/Importance To improve compliance, accountability and institutionalise reporting against the Annual Per-formance Plans within provincial department

Source/Collection of Data Email with attached QPR Guidelines sent to all Offices of the Premier






New Indicator No

Desired Performance 1 Guideline issued by 15 May 2017

Indicator Responsibility Director: Provincial Departments (GPI)

Indicator Title 8 Report on Socio-Economic Impact Assessments (SEIA) completed for new or amendments to existing policies, legislation and regulation

Short Definition SEAIS conducted on policy, regulation and legislation

Purpose/Importance To ensure impact assessments are conducted for policies, regulations and legislation

Source/Collection of Data Impact assessment report and Annual Report

Method of Calculation Verification of presence of Annual Report showing the total number of requests attended, divided by requests submitted, expressed as a percentage

Data Limitations Risk of quality of reports




New Indicator No

Desired Performance Annual Report showing support for 80% of requested impact assessments by end of financial year

Indicator Responsibility Chief Directorate: Socio Economic Impact Assessment Unit


96

PROGRAMME 3

Objective Indicators

Objective Title 1 To pursue the development and advancement agenda of government through outcomes monitoring and reporting

Objective Statement Government has adopted the NDP as its long term plan to fight poverty, reduce unemployment and inequality. The Medium Term Strategic Framework (MTSF) has been adopted as a five-year implementation plan to pursue the developmental agenda of government as set out in the NDP. The object is to assess progress towards the attainment of the NDP goals through monitoring

Purpose/Importance Assess progress government makes against its long, medium term and short term plans

Source/Collection of Data MTSF monitoring reports

Method of Calculation Simple count of the number of reports




Reporting Cycle Every 4 months

Desired Performance Produce quarterly, annually and midterm reviews of government performance against NDP/MTSF

Objective Responsibility Head: Sector Planning and Monitoring

Objective Title 2 To support initiatives undertaken to unblock problems and accelerate implementation in key sectors of the economy and service delivery

Objective Statement Support the development and implementation of detailed 3-feet plans in key priority areas

Purpose/Importance Unblock identified blockages to support implementation and implement intervention strategies and plans in key priority areas

Source/Collection of Data Operation Phakisa website






Desired Performance Facilitate initiatives and interventions aimed at unblocking problems, and service delivery and catalyse improvements in identified areas

Objective Responsibility Head: Sector Planning and Monitoring


97

Annual Performance Indicators

Indicator Title 1 Midterm Review of government performance (2014-2016) completed

Short Definition Revision of MTSF and or Delivery Agreements is required to take the prevailing circumstances into account when implementing priority outcomes

Purpose/Importance To review the MTSF and/or related Delivery Agreements to ensure that emerging factors are taken into account during implementation of the 14 outcomes in the MTSF

Source/Collection of Data Mid-term review report of all outcomes.

Method of Calculation Verification of the report





New Indicator No

Desired Performance Produce midterm review by July 2017

Indicator Responsibility DDG: Outcomes Monitoring and Evaluation Branch

Indicator Title 2 MTSF 2014-2019 Chapters reviewed Short Definition Revision of MTSF and or Delivery Agreements is required to take the prevailing

circumstances into account when implementing the 14 priority outcomes

Purpose/Importance To review the MTSF and/or related Delivery Agreements to ensure that emerging factors are taken into account during implementation of the 14 outcomes in the MTSF

Source/Collection of Data Revised MTSF and/or Delivery Agreements documents

Method of Calculation Simple count and verification of the MTSF chapters and/or Delivery Agreements revised by comparing the previous version with the revised version to identify revised areas





New Indicator No

Desired Performance MTSF 2014-2019 Chapters reviewed by December 2017 to incorporate findings from the midterm review (excluding Outcomes 9 and 12)



98

Indicator Title 3 Number of Quarterly Reports submitted to Cabinet on the priority outcomes

Short Definition Monitoring reports measure progress against targets set in each outcome and are used to inform the relevant Cabinet committees to enable them to take appropriate actions

Purpose/Importance To inform Cabinet on progress with the implementation of the 14 outcomes

Source/Collection of Data 14 monitoring reports (1 for each outcome) and proof of submission to Cabinet

Method of Calculation Simple count and verification of the presence of the report and proof of submission to Cabinet

Data Limitations Risk of departments providing wrong data



Reporting Cycle Three times a year

New Indicator No

Desired Performance MTSF Progress Reports on all (excluding Outcomes 9 and 12) outcomes submitted to Cabinet in June, September and November 2017


Indicator Title 4 Number of Operation Phakisa Progress Reports producedShort Definition Support the development and implementation of detailed 3-feet plans in key priority areas

Purpose/Importance To provide regular feedback to the all stakeholders as well as the general public on the implementation progress on Lab initiatives

Source/Collection of Data Reporting dashboards on the Operation Phakisa website

Method of Calculation Simple count of the number of dashboard reports per Lab





New Indicator No

Desired Performance One comprehensive Operation Phakisa Progress Report produced quarterly, encompassing progress with all 6 delivery Labs



99

Programme 4: Public Sector Monitoring and Capacity


ProgrammeObjectives

Objective Title To facilitate the implementation of Outcomes 9 and 12. Support implementation of the MTSF by monitoring and improving the capacity of state institutions to develop and implement plans and provide services

Objective Statement Government has adopted the NDP as its long term plan to fight poverty, reduce unemployment and inequality. The Medium Term Strategic Framework has been adopted as a five-year implementation plan to pursue the developmental agenda of government as set out in the NDP. The object is to assess progress towards the attainment of the NDP goals through monitoring

Purpose/Importance To support and strengthen the capacity to deliver on its mandates

Source/Collection of Data Monitoring reports






New Objective No-revised

Desired Performance § Midterm and end of term reviews of government performance related to Outcomes 9 and 12 completed

§ MTSF 2014-2019 Chapters reviewed

§ Monitoring reports on Outcomes 9 and 12

Objective Responsibility Head: Public Sector Monitoring and Evaluation

Objective Title To support initiatives undertaken to unblock problems and accelerate implementation of good management practices

Objective Statement Facilitate assessment and provide support to build technical and workplace capabilities to deliver on government priorities

Purpose/Importance To support long, medium and short term sector planning functions and monitor, facilitate, support implementation and implement intervention strategies and plans in key priority areas

Source/Collection of Data Data from assessment tools and reports of assessments

Method of Calculation Simple count and data drawn from analysis of reports



Calculation Type Simple count



Desired Performance Develop and use appropriate tools to monitor state of compliance with management practices annually in the three spheres of government

Objective Responsibility Head: Public Sector Monitoring and Evaluation


100

Programme Indicator Descriptors

Indicator Title 1 Midterm Review of government performance related to Outcomes 9 and 12 completed

Short Definition Monitoring and reporting of government performance on Outcome 9 and 12

Purpose/Importance To evaluate government performance related to Outcomes 9 and 12 and report to the relevant structures

Source/Collection of Data Midterm review report for Outcomes 9 and 12

Method of Calculation Simple count of reports produced for Outcomes 9 and 12




Reporting Cycle Bi-annual

New Indicator Yes

Desired Performance Midterm review completed by July 2017

Indicator Responsibility DDG: Public Sector Monitoring and Capacity

Indicator Title 2 MTSF 2014-2019 Chapters for Outcomes 9 and 12 reviewedShort Definition Revision of the MTSF for 2014-2019 for Outcomes 9 and 12 compiled

Purpose/Importance To review the MTSF for Outcomes 9 and 12 to ensure that emerging factors are taken into account during implementation

Source/Collection of Data Revised MTSF and/or Delivery Agreements documents related to Outcomes 9 and 12

Method of Calculation Simple count and verification of the MTSF revised by comparing the previous version with the revised version to identify revised areas for Outcomes 9 and 12





New Indicator Yes

Desired Performance MTSF 2014-2019 Chapters reviewed by December 2017 to incorporate findings from the midterm review

Indicator Responsibility DDG: Public Sector Monitoring and Capacity

Indicator Title 3 Number of Quarterly Reports submitted to Cabinet on Outcomes 9 and 12

Short Definition Monitoring reports that assess progress against targets set in Outcomes 9 and 12 and are used to inform the relevant Cabinet committees to enable them to take appropriate actions

Purpose/Importance To inform Cabinet on progress with the implementation of Outcomes 9 and 12

Source/Collection of Data Monitoring reports on Outcomes 9 and 12

Method of Calculation Simple count and verification of the presence of the report and proof of submission to Cabinet

Data Limitations Risk of departments providing wrong data




New Indicator Yes

Desired Performance MTSF Progress Reports on Outcomes 9 and 12 submitted to Cabinet in June, September and November 2017

Indicator Responsibility DDG


101

Indicator Title 4 Percentage of departments assessment on management practicesShort Definition This is the percentage of national and provincial departments completing the annual

assessments based on MPAT standards on the MPAT web-based system

Purpose/Importance To ensure continuous self-reflection and learnings by departmental management on management practices

Source/Collection of Data MPAT web-based system

Method of Calculation Number departments completed the self-assessments (provincial and national departments)/total number of departments (provincial and national departments) * 100 (as per the Public Service Act)





New Indicator No

Desired Performance 95% MPAT assessments completed for national and provincial departments by 31 March 2018

Indicator Responsibility Head: Management Performance Monitoring and Support

Indicator Title 5 Number of Local Government Management Improvement Model (LGMIM) scorecards completed

Short Definition Number of municipalities which submitted completed LGMIM self-assessments

Purpose/Importance To assess the level of compliance by municipalities with management practices

Source/Collection of Data Excel based LGMIM self-assessment score cards

Method of Calculation Simple count of the number of completed LGMIM self-assessment score cards submitted to DPME by end of the financial year

Data Limitations Completeness of information informing the assessments as received from municipalities




New Indicator No

Desired Performance Produce 30 score cards by end of financial year

Indicator Responsibility Head: Local Government Performance Assessment: OME Branch

Indicator Title 6 Percentage of targets in the PM&E Capacity Development Plan achieved

Short Definition A comprehensive M&E capacity development strategy and implementation plan covering all areas of M&E capacity building

Purpose/Importance To create a strategic and coordinated approach to M&E capacity development

Source/Collection of Data Approved strategy and plan with specified targets stored in DPME M-drive

Method of Calculation Number of targets achieved in the PM&E Capacity Development Plan expressed as a percentage of total targets





New Indicator No

Desired Performance Achieve 80% of targets in the Capacity Development Implementation Plan

Indicator Responsibility Chief Director: M&E Policy and Capacity Building


102

Programme 5: Frontline Monitoring


Objective Title 1 To monitor the quality of the services provided by government to citizens at institution and facility level

Objective Statement To conduct on-site monitoring of the quality of frontline service delivery

Purpose/Importance Increased responsiveness of public servants and accountability to citizens


Method of Calculation A count of the number of site reports for each site visited





New Objective No

Desired Performance § Number of monitoring visits to support policy priorities

§ Number of departments implementing CBM

§ Percentage implementation of Annual Presidential Hotline Enhancement Plan

§ Total number of Siyahlola and Izimbizos conducted

Objective Responsibility Director: Frontline Service Delivery Monitoring


Indicator Title 1 Number of monitoring visits to support policy prioritiesShort Definition A frontline monitoring visit is defined as when a DPME official conducts an on-site visit to a

government facility and/or project site

Purpose/Importance To provide on-sight evidence of the status of service delivery and to support service delivery improvement

Source/Collection of Data Reports

Method of Calculation Monitoring report logged on FSDM system





New Indicator Yes

Desired Performance 400 monitoring visits

Indicator Responsibility Head: Presidential Frontline Monitoring and Support


103

Indicator Title 2 Number of departments implementing CBMShort Definition Department is defined as a national, provincial or local government institution, either

directly delivering services or supporting other government institutions to deliver services. Supported is defined as receiving non-financial technical assistance to plan, implement and review a citizen-based monitoring intervention. Citizen-based monitoring is defined as per the Framework for Strengthening Citizen-Government Partnerships for Monitoring Frontline Service Delivery Monitoring

Purpose/Importance To support government departments to build capacity, knowledge and tools to implement citizen-based monitoring as a means to advance policy priorities

Source/Collection of Data Reports of departments supported



Type of Indicator Output indicator



New Indicator Yes

Desired Performance 3

Indicator Responsibility Director: Citizen Based Monitoring BM

Indicator Title 3 Percentage of targets in the Annual Presidential Hotline Enhancement Plan implemented

Short Definition The Annual Presidential Hotline Enhancement Plan captures all activities and outputs planned for 2017/18 to support continuous improvement in the quality, speed and overall resolution rate of complaints logged with the Presidential Hotline

Purpose/Importance To enhance the Presidential Hotline system through implementing projects focused on en-hancing the inter-departmental case resolution system, the analytical and reporting capability and the communication platform

Source/Collection of Data Quarterly progress monitoring report against Annual Presidential Enhancement Plan

Method of Calculation Number of targets in the Annual Presidential Enhancement Plan expressed as a percentage


Type of Indicator Output indicator

Calculation Type Non-cumulative (performance will be measured against quarterly targets of the plan)


New Indicator Yes

Desired Performance 80% achievement of targets in Annual Presidential Enhancement Plan

Indicator Responsibility Director: Presidential Hotline


104

Indicator Title 4 Number of Siyahlola and Izimbizo coordinated for which briefing notes/ reports are prepared

Short Definition Siyahlola and Izimbizo is a programme for political heads to visits communities and to listen and respond to their concerns regarding the quality of public services they receive

Purpose/Importance To provide information about the profiles of the areas/communities being visited by political principals in the form of briefing notes/reports prepared to inform and enable them to conduct monitoring of government services to communities

Source/Collection of Data Reports of visits and area profiles registered in the request register

Method of Calculation Simple count of the total number of reports/area profiles/briefing notes prepared of all areas visited as per request register


Type of Indicator Performance



New Indicator No

Desired Performance Conduct 10 visits and produce area profiles/briefing notes/reports on Siyahlola and Izimbizo quarterly

Indicator Responsibility Chief Directorate: Monitoring Executive Support


105

Programme 6: Evidence and Knowledge Systems


Objective Title 1 To support evidence-based Planning, Monitoring and Evaluation (PM&E)

Objective Statement Conduct research and evaluation to support evidence-based PM&E

Purpose/Importance To develop frameworks for evaluation, research, knowledge management and data harvesting, storage, retrieval and analysis

Source/Collection of Data Research and evaluation reports

Method of Calculation Simple count of research and evaluation reports






Desired Performance National Evaluation Plan approved by Cabinet by March of the prior financial year

8 evaluations and 8 improvement plans

Objective Responsibility Head: Evidence and Knowledge Systems


Indicator Title 1 National Evaluation plan approved by CabinetShort Definition Approved national evaluation plan to guide the programme of evaluating priority pro-

grammes

Purpose/Importance To ensure that priority evaluations are conducted on government programmes and policies

Source/Collection of Data Approved plan and Cabinet minutes

Method of Calculation Verification of the existence of approved plan by Cabinet

Data Limitations Access to Cabinet minutes is restricted




New Indicator No (adapted from previous)

Desired Performance 2018-19 National Evaluation Plan approved by Cabinet by March 2018

Indicator Responsibility Head: Evaluation, Evidence and Knowledge Systems Branch


106

Indicator Title 2 Number of NEP Evaluation Reports approved by Evaluation Steer-ing Committees

Short Definition Indication of number of completed NEP evaluations

Purpose/Importance Indicates how many evaluations have been completed

Source/Collection of Data National evaluation plan and approved evaluation reports

Method of Calculation Simple count and verification of evaluation reports approved by the Evaluation Steering Committee





New Indicator No

Desired Performance 8 NEP evaluation reports approved by Evaluation Steering Committees


Indicator Title 3 Number of Improvement Plans produced from NEP evaluationsShort Definition All evaluations should produce improvement plans after the final report is accepted

Purpose/Importance For evaluations to have impact, it must be translated into improvement plans which show how programmes or policies must be changed

Source/Collection of Data Improvement plans

Method of Calculation Simple count of improvement plans produced





New Indicator No

Desired Performance 8 Improvement plans produced from NEP evaluations

Indicator Responsibility Head: Evidence and Knowledge Systems Branch

Indicator Title 4 Number of provinces with Provincial Evaluation Plans covering the year

Short Definition Number of provinces with current provincial evaluation plans

Purpose/Importance To ensure that priority evaluations are conducted on provincial government programmes and policies

Source/Collection of Data Provincial evaluation plan

Method of Calculation Simple count of number of current provincial evaluation plans

Data Limitations Reliance on provinces





Desired Performance 7 Provincial evaluation plans covering 2017/18



107

Indicator Title 5 Number of departments with Departmental Evaluation Plans covering the year

Short Definition Number of departments with current departmental evaluation plans

Purpose/Importance To ensure that priority evaluations are conducted on government programmes and policies

Source/Collection of Data Departmental evaluation plan

Method of Calculation Simple count of number of current departmental evaluation plans

Data Limitations Reliance on departments





Desired Performance 30 verified Departmental Evaluation Plans as per MPAT results


Indicator Title 6 Number of strategic research and synthesis assignments completed by the end of the financial year

Short Definition Research assignments and analytical papers completed

Purpose/Importance DPME is using the results of research to inform its work

Source/Collection of Data Research and analytical reports completed

Method of Calculation Simple count of research assignments and analytical papers completed by the end of the financial year





New Indicator No

Desired Performance 2 Research assignments and 3 NIDS briefs completed by March 2018

Indicator Responsibility Head: Research and Knowledge Systems, Evidence and Knowledge Systems Branch

Indicator Title 7 DPME knowledge sharing platforms implemented and knowledge products disseminated

Short Definition Sharing platforms run and knowledge products disseminated

Purpose/Importance DPME is sharing its evidence in dynamic ways to influence policy and practice

Source/Collection of Data Events and knowledge products produced by different branches

Method of Calculation Simple count of events run and knowledge products produced





New Indicator Yes

Desired Performance 4 DPME knowledge sharing platforms implemented and 13 knowledge products disseminated

Indicator Responsibility Head: Research and Knowledge Systems, Evidence and Knowledge Systems Branch


108

Indicator Title 8 Number of Outcomes reports displayed to the public on POA system

Short Definition Quarterly progress reports on implementation of outcomes displayed to the public (excluding outcomes whose reports are classified)

Purpose/Importance To inform the public on progress made on implementation of government priority outcomes

Source/Collection of Data DPME website and data war-room

Method of Calculation Simple count and verification of the presence of reports in DPME website and data sourced from the war-room





New Indicator No

Desired Performance 3 Reports for each outcome on the POA system (excluding outcomes for which the reports are classified) by 31 March 2018

Indicator Responsibility Head: Data, Evidence and Knowledge Systems Branch

Indicator Title 9 Development Indicators publicationShort Definition Report on selected indicators related to economic and social development in South Africa to

inform the public about the countries progress in meeting the developmental objectives

Purpose/Importance To communicate the country’s progress towards meeting developmental goals

Source/Collection of Data Annual Development Indicators publication booklet and departmental website

Method of Calculation Verification of the presence of Annual Development Indicators publication booklet and posting on the departmental website





New Indicator No

Desired Performance Development Indicators produced and posted on DPME website by 31 March 2018

Indicator Responsibility Head: Data, Evidence and Knowledge Systems Branch


109

Programme 7

Objective Indicators

Objective Title 1 To coordinate and support implementation of the National Youth Policy across government

Objective Statement Government has an approved National Youth Policy which was adopted by Cabinet. The youth policy is aligned to the NDP, World Programme of Action for the Youth, and the African Youth Charter. It is aimed at guiding stakeholders within and outside of government on how to develop and empower the youth

Purpose/Importance The purpose is to coordinate, support and monitor implementation of prioritised youth development interventions in order to ensure responsiveness to the youth’s needs

Source/Collection of Data Reports






New Objective No

Desired Performance Produce quarterly monitoring reports

Objective Responsibility Head: Youth Development Programme

Annual Performance Indicators

Indicator Title 1 Revised National Youth Policy and implementation reportsShort Definition Midterm Review of the National Youth Policy will be conducted to assess progress on the

status of implementation

Purpose/Importance To review the NYP in order and to make recommendations on areas that require attention when the youth policy continue to be implemented, learn from areas of success, pinpoint priority areas for investment, and track progress over time

Source/Collection of Data M&E tools and Midterm Review report

Method of Calculation Simple assessment of progress made in implementing the National Youth Policy

Data Limitations Wrong data submitted/not submitted by stakeholders




New Indicator Yes

Desired Performance Monitor implementation of the National Youth Policy and produce implementation reports

Indicator Responsibility Head: Youth Development Programme


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Indicator Title 2 Cabinet approved M&E framework for the National Youth PolicyShort Definition M&E Framework is being developed to guide the stakeholders on the key high level indi-

cators that will be monitored. This will ensure uniformity in reporting, make stakeholders account on the status of progress, and inform Cabinet on areas that require attention

Purpose/Importance To develop M&E Framework to help monitor and evaluate implementation of high impact prioritised interventions across the five key policy imperatives or domains of the National Youth Policy

Source/Collection of Data Cabinet approved M&E Framework

Method of Calculation Verification of the exigence of the M&E Framework





New Indicator Yes

Desired Performance M&E Framework for the National Youth Policy approved by Cabinet by 31 March 2018


Indicator Title 3 Oversight reports on NYDAShort Definition As the parent department, the DPME is responsible for overseeing the performance of the

NYDA and transferring funds on quarterly basis

Purpose/Importance To assess and quality assure the performance reports of the NYDA

Source/Collection of Data Annual Performance Plan, Strategic Plan, quarterly reports, annual performance reports, cash flow projections, management accounts

Method of Calculation Simple assessment of reports





New Indicator No

Desired Performance NYDA performance reports quality assured and transfer of payment made quarterly



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NOTES


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NOTES

ANNUAL PLAN - DPME Plan and Annual Rep… · § The APP carries through the policy priorities...

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