Annual Monitoring and Review

&

Mutual Review

Quality Assurance Services

Agenda • Purpose of Annual Monitoring

and Review• Schedule of activity • Management Information • Staff roles• Mutual Review• Questions

UK Quality Code for Higher Education, QAA ‘Degree-awarding bodies ensure that modules and programmes offered throughout other delivery organisations, support providers or partners are monitored and reviewed through procedures that are consistent with, or comparable, to, those used for modules or programmes provided directly by them.’ Indicator 17, Chapter B10: Managing Higher Education with Others, Quality Assurance Agency

Academic Principles and Regulations

• ‘The University requires that all academic provision is annually reviewed in order to ensure that quality and standards are operating as intended and that programmes of quality enhancement are developed, implemented and evaluated’.

(Extract from revised Academic Regulations: Section B6.1.1)

Franchise Framework

‘Annual monitoring and review arrangement

will follow the university process’

University staff (Franchise Coordinator/Link

Tutor) will attend the annual review meeting

and where possible student focus groups

enhancement and development meetings’

Franchise Framework

Why do we monitor and review

• Maintain oversight of student performance

• Consider curriculum enhancements • Consider student and staff feedback• Address any issues

Consistent Process

• All courses are subject to annual monitoring and review.– Requirement to address issues of course

delivery– Analysis of management information– Report findings across various levels– Student engagement

Elements of the process

Annual monitoring and review

Annual review

meeting

X 2 E & D meetings

X 2 Student Focus

Groups

Action Plan

Schedule of meetings

How are reports progressed

The student voice

• Growing sector expectations• Minimum of one student focus group per

semester• Course team to decide on composition • Plan early and publicise well to ensure

engagement• Minutes and action plan required

Enhancement and Development meetings

• One per semester• Indicative agenda but can be expanded• Minutes and action plan produced• Staff /areas allocated to actions• Composite report of actions presented to

committee (internal)

Membership of E & D meetings • Course Leader• Link Tutors / Franchise Coordinator • Level Leaders• Representative Module Leaders / Module Tutors• Student Administrators• Course Representatives• PSRB Representatives (if applicable)• Service Users from related professional contexts

Annual review meeting

• Scheduled mid-November, post the review year• Time is tight • Prescribed agenda• Minutes and updated actions produced along

with report• Output forms the basis of partner level report /

Faculty Collaborative Quality Report

Membership of Course Annual Review

• Course Leaders• Link Tutor / Franchise Coordinator• Level Leaders• Representative Module Leaders and Module Tutors• Student Administrators• Student Representatives• Academic Librarians• Learning Technologists• Relevant Externals

Annual Course Report

• Submitted to the University in Nov• Considered internally first (if applicable)• Concise and focused• Review process against a range of

indicators• Alert Franchise Coordinator / Faculty to

any issues

Action Plans

• Produced / updated at in year meetings• Considered at Annual Review meeting• Issues to be considered by partner • Issues requiring Faculty response considered by

Franchise Coordinator/ Head of School• Issues for functional areas considered by Quality

Assurance Services

Data for monitoring and review

• Consistent data set is critical to the process• Data supplied by university • Up to three years of statistics to identify

trends in respect of status/ performance of course

• Benchmark data to facilitate comparative analysis between ‘home’ and ‘franchise’

Data for monitoring and review

• Three years of data on the following is desirable position:- Admissions- Student Numbers- Residence- Cohort Profile- Performance

Other sources of information

• External Examiner reports• Module Evaluations• In year action plans• Focus group outcomes• Course rep feedback • PSRB reports• Minor/ major modifications• Periodic review• Course team discussions

Role of Course Leader Course Leader (in liaison with Link Tutor)• Confirms schedule (Operational Plan) with Link Tutor• Organises and leads meetings with support of course

team• Raise issues with Link Tutor and Partner FC• Writes the course annual report• Signs off in year action plans and allocates staff

responsibilities• Submits to Link Tutor & Franchise Coordinator

Module tutors / leaders

• Control module evaluation• Ongoing monitoring/ enhancement and

review• Collate and respond to feedback via mid-

module evaluation • Full range of staff should contribute to

discussions and overall process

Key tasks for partner

• Identify who will: • Retain documentary evidence of all stages

of process- Minutes the meetings including student

focus groups- Ensure the course team has access to the

range of information

Role of Link Tutor

• Oversee scheduling of meetings • Attend Annual Review • Where possible attend Enhancement and

Development and Student Focus Groups• Provide advice and guidance on the

process• Ensure timely submission of report

Resources

• Academic Principles and Regulations B6 Annual Review

• Annual Review Handbook

Questions