11

Annual MeetingAnnual MeetingJanuary 23, 2012January 23, 2012

AgendaAgenda

Introduction of Current Board membersIntroduction of Current Board members

Announcements by Officers and CommitteesAnnouncements by Officers and Committees

Review of 2011 Financials and 2012 ProjectionsReview of 2011 Financials and 2012 Projections

Election of OfficerElection of Officer

Other association businessOther association business

Goals for 2012Goals for 2012

AdjournmentAdjournment

Board Members 2011Board Members 2011

NameName ResponsibilityResponsibility

Melanie Reyes PresidentPresident

Jim Gerland Vice President Vice President

Cathi Wise SecretarySecretary

Deborah Chaney At LargeAt Large

Bruce Hanks At LargeAt Large

Committee Chairs 2011Committee Chairs 2011

NameName ResponsibilityResponsibility

Tracy Wamsley Deed RestrictionsDeed Restrictions

Darryl Voss Architectural CommitteeArchitectural Committee

Lisa Norwood Maintenance Maintenance CommitteeCommittee

Pat Garner FinanceFinance

Bill Cole Pool ManagementPool Management

Amy Efting Web MasterWeb Master

Announcements & ReportsAnnouncements & Reports

Presidential overviewPresidential overview

Committee ReportsCommittee Reports Garage Sale/ Recreation Garage Sale/ Recreation Pool UsagePool Usage MaintenanceMaintenance Architectural ControlArchitectural Control Deed RestrictionDeed Restriction

Garage Sale/RecreationGarage Sale/RecreationYard of the Month April through AugustYard of the Month April through August

Winner received Home Depot Gift CardWinner received Home Depot Gift Card April 2011 - 1406 Cambridge April 2011 - 1406 Cambridge

May 2011 - 1205 ButtonwoodMay 2011 - 1205 Buttonwood

June 2011 - 1117 CastlewoodJune 2011 - 1117 Castlewood

July 2011 - 1414 Bayou OakJuly 2011 - 1414 Bayou Oak

August 2011 - 1303 Blueberry August 2011 - 1303 Blueberry

October 1, 2011 annual garage saleOctober 1, 2011 annual garage sale 67 participants (versus 58 in 2011)67 participants (versus 58 in 2011)

Pool open May through SeptemberPool open May through September Fri/Sat/Sun busiest daysFri/Sat/Sun busiest days

Pool UsageNo. of people

Day Most Least Average per hour

Saturday 140 45 80-85 25-30

Sunday 135 35 75-80 20-25

Tuesday 130 30 70-75 20-25

Wednesday 130 35 70-75 20-25

Thursday 110 25 70-75 20-25

Friday 130 35 70-75 25-30

8888

MaintenanceMaintenanceGeneralGeneral

Seasonal flowers & mulching of entrances & medians (semi-annually) Seasonal flowers & mulching of entrances & medians (semi-annually) Flag replacement (every six months)Flag replacement (every six months) Landscape contract review JulyLandscape contract review July Belt swing and chain replacementsBelt swing and chain replacements Removal of monkey bars on play setRemoval of monkey bars on play set Minor tree removal & replacement Minor tree removal & replacement Order new pool keys (annually)Order new pool keys (annually)

PoolPool Contract review March Contract review March Pool resurfacing and compliance updatesPool resurfacing and compliance updates

Report street light outages to TNP at (888) 866-7456Report street light outages to TNP at (888) 866-7456

Seeking new Maintenance Co-ordinator(s) for 2013Seeking new Maintenance Co-ordinator(s) for 2013

Castlewood Park Project

Initial plan executed. Scout received Gold AwardInitial plan executed. Scout received Gold Award Volunteers removed existing equipmentVolunteers removed existing equipment Granite walk path installed by Lee’s Landscaping & volunteersGranite walk path installed by Lee’s Landscaping & volunteers

Plan is modeled after original HOA proposalPlan is modeled after original HOA proposalScope is modified and scaled downScope is modified and scaled downNext phase to include fitness equipment, accessible Next phase to include fitness equipment, accessible play structure & fall zone. play structure & fall zone. Seeking community project managerSeeking community project managerSolicit scout seeking Gold/Eagle projectSolicit scout seeking Gold/Eagle projectFISD landscaping on joint property, HOA share costFISD landscaping on joint property, HOA share cost

Sign up to volunteer at www.wthoa.org

Applewood Park/PoolApplewood Park/Pool

Play structure replacementPlay structure replacement

Additional sand for fall zoneAdditional sand for fall zone

Pool fencing repairsPool fencing repairs

Parking lot chain gate/signageParking lot chain gate/signage

Ceiling fan replacementCeiling fan replacement

Picnic tables/pool furniture/benchesPicnic tables/pool furniture/benches

1111

Architectural ControlArchitectural ControlComputer review and approval processComputer review and approval process10 requests submitted10 requests submitted10 requests approved10 requests approvedBreakdown by type of requestBreakdown by type of request New Roof (1), Backyard Sheds (2)New Roof (1), Backyard Sheds (2) Iron Driveway Gate (1), Detached Garage (1)Iron Driveway Gate (1), Detached Garage (1) Second Story Addition (1), Room Addition (1)Second Story Addition (1), Room Addition (1) Backyard Patio (1), Wood to Steel Fence Backyard Patio (1), Wood to Steel Fence

Replacement (1), House Paint and Trim Replacement (1), House Paint and Trim Replacement (1)Replacement (1)

The ACC recommends use of Angie’s List when The ACC recommends use of Angie’s List when selecting a contractorselecting a contractor

1212

Deed RestrictionDeed Restriction

66 Violation Notices Sent66 Violation Notices Sent1.1. VehiclesVehicles

Cars, Boats, RV’s, Trailers stored in Cars, Boats, RV’s, Trailers stored in drive/grassdrive/grass

2.2. General AppearanceGeneral AppearancePeeling paint, window trim, mowing, edging, Peeling paint, window trim, mowing, edging, weedsweeds

3.3. Trash should be placed at the curb no Trash should be placed at the curb no earlier than the night before trash pickupearlier than the night before trash pickup

1.1. This includes yard/green waste and recycle This includes yard/green waste and recycle binsbins

1313

Financial ReviewFinancial ReviewASSETS Dec 31, 11

Current AssetsChecking/Savings

101 · Comerica Bank 67,600.12102 · Comerica Bank - Reserve Fund 25,000.00

Total Checking/Savings 92,600.12

Accounts Receivable1200 · Accounts Receivable 122,394.90

Total Accounts Receivable 122,394.90

Other Current Assets1201 · Accounts Receivable - Past Due 41,429.341499 · Undeposited Funds 225.54

Total Other Current Assets 41,654.88

Total Current Assets 256,649.90

TOTAL ASSETS 256,649.90

LIABILITIES & EQUITYEquity

250 · Homeowners' Equity 256,649.90

Total Equity 256,649.90

TOTAL LIABILITIES & EQUITY 256,649.90

1414

Financial ReviewFinancial ReviewIncome Jan - Dec 11

300 · Dues 116,693.10305 · Interest 1,680.79310 · Less Refunds & Adjustments -0.50

Total Income 118,373.39

Expense500 · Accounting 5,200.00508 · Contract Services 450.00510 · Insurance 6,218.55520 · Lawn Service 20,320.57530 · Deed Restriction 2,345.22535 · Miscellaneous 446.45540 · Office Supplies 642.43545 · Postage 860.00550 · Pool Contract 27,972.11560 · Pool Repair & Maintenance 27,239.00565 · Repairs - General 2,762.73566 · Castlewood Project 1,500.00567 · Applewood Projects 1,099.95570 · Taxes - Property & Other 48.12575 · Telephone 1,479.85580 · Utilities - Electric 11,786.47580.50 · Utilities - Water 4,634.30581 · Website 83.88585 · Recreation Committee 100.00

Total Expense 115,189.63

Net Income 3,183.76

1515

Financial ReviewFinancial ReviewIncome Jan - Dec 11 Jan - Dec 10 $ Change % Change

300 · Dues 116,693.10 115,036.69 1,656.41 1.44%305 · Interest 1,680.79 312.94 1,367.85 437.1%310 · Less Refunds & Adjustments -0.50 -14.50 14.00 -96.55%

Total Income 118,373.39 115,335.13 3,038.26 2.63%

Expense500 · Accounting 5,200.00 4,800.00 400.00 8.33%508 · Contract Services 450.00 130.00 320.00 246.15%510 · Insurance 6,218.55 6,459.04 -240.49 -3.72%520 · Lawn Service 20,320.57 20,022.10 298.47 1.49%530 · Deed Restriction 2,345.22 240.16 2,105.06 876.52%535 · Miscellaneous 446.45 100.00 346.45 346.45%540 · Office Supplies 642.43 441.73 200.70 45.44%545 · Postage 860.00 1,230.16 -370.16 -30.09%550 · Pool Contract 27,972.11 29,401.85 -1,429.74 -4.86%560 · Pool Repair & Maintenance 27,239.00 106.04 27,132.96 25,587.48%565 · Repairs - General 2,762.73 3,610.77 -848.04 -23.49%566 · Castlewood Project 1,500.00 0.00 1,500.00 100.0%567 · Applewood Projects 1,099.95 0.00 1,099.95 100.0%570 · Taxes - Property & Other 48.12 27.41 20.71 75.56%575 · Telephone 1,479.85 1,830.81 -350.96 -19.17%580 · Utilities - Electric 11,786.47 11,610.78 175.69 1.51%580.50 · Utilities - Water 4,634.30 2,935.67 1,698.63 57.86%581 · Website 83.88 0.00 83.88 100.0%585 · Recreation Committee 100.00 175.00 -75.00 -42.86%

Total Expense 115,189.63 83,121.52 32,068.11 38.58%

Net Income 3,183.76 32,213.61 -29,029.85 -90.12%

1616

Election of Board MembersElection of Board Members

One Board openingOne Board opening

Nominee (2 year term)Nominee (2 year term)

1717

Other BusinessOther Business

Newsletter editorNewsletter editor Correction to January 2011 newsletterCorrection to January 2011 newsletter

Feb Feb 2525, 6:00PM, 6:00PM

Friendswood Animal Advocates Friendswood Animal Advocates

Bets for Pets Bets for Pets Casino Night Casino Night

Good Shepherd Episcopal ChurchGood Shepherd Episcopal Church

www.friendswoodanimaladvocates.org

Volunteer sign upVolunteer sign up Sign up to volunteer tonight or at www.wthoa.org Sign up to volunteer tonight or at www.wthoa.org

1818

Goals for 2012Goals for 2012

Maintain neighborhood property appearance and home valueMaintain neighborhood property appearance and home value

Purchase and install new park equipment at Castlewood Purchase and install new park equipment at Castlewood and/or Applewood parksand/or Applewood parks

Repair bathroom at Castlewood parkRepair bathroom at Castlewood park

Improve financial position of HOA by collecting delinquent Improve financial position of HOA by collecting delinquent duesdues