Swimming Club

Annual General Meeting 1st July 2016

AGENDA

• Welcome

• Chairman’s report: Update and plans for the future

• Head Coach’s Report: Update and plans for the future

• Appointment of 2016/17 Captains & Vice Captains

• Treasurers report: Financial position and plans for the future

• Election of Committee

• Questions and Feedback

Swimming Club

Chairman’s Report

Year in Review

• Aquathlon (Sep-15)

– Second Aquathlon hosted by Thame Swimming Club

– 62 entrants (10 more than last year)

– Marcus Birmingham and Ella Simms winning overall

for boys & girls respectively

• BBAT (Sep-15)

– 73 swimmers, 477 swims, 31 speeding tickets, 56 gold,

52 silver, 34 bronze, 251 PB’s (53% of swims)

– Thame came 3rd after Didcot and Aylesbury

• BAT Swim Camp 2015 (Oct-15)

– 15 swimmers from TSC and DBSC travelled to

Torremolinos, Spain

– 65km swimming over 22 hours & 10km walking every day

– Such a success it is to be repeated again this year

Year in Review cont…

• County Championships (Jan-16)

– Came 11th out of 15 teams entered (12th in 2015)

– 29 individual swimmers (22 in 2015), 11 finalists

– 101 individual swims (76 in 2015)

– 16 relays (16 in 2015)

•Club Championships (Nov-15)

• Held at TSC with full programme

• 94 swimmers, 734 swims….over 52% PB’s

• Tom Birmingham Skins and introducing Will Finch

Breaststroke Cannon Relay

• Rotary Swimathon (Feb-16)

– 6 teams entered

– Total relay distance covered by each team in 55

minutes ranged from 3.2km to 4.4km

– TSC raised £1,866 - 50% was retained by the Club

Year in Review cont…

• Welsh Nationals (Mar-16)

• Held in Swansea

• Ben Williams –qualified for 2 finals, 5 PB’s

• Josh Williams – bronze medallist, 6 finals and 9 PB’s

• South East Regional Championships (May-16)

– 6 qualifiers for Summer Regionals in Portsmouth

– 21 swims, 16 PB’s, 2 gold medals, 3 silver medals

• Thame Carnival (Jun-16)

• Record turnout of 35 swimmers plus coaches, parents

• Theme was “Best of British”

How have we done?

Objective Status

Swim

me

r D

eve

lop

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Every swimmer will receive a Log Book at the start of next season Yes

Defined training cycles & intensities geared toward specific competitions In progress

Greater focus on stroke development and efficiency across all groups Yes

Galas planned in advance Yes

Greater emphasis on coaching rather than teaching Yes

Aim to keep all Group 1,2 and 3 training sessions in place even on gala days Yes

M’ship

Marketing campaign to drive up numbers, particularly in Groups 1 and 2 Yes

Masters to swim with Groups 3 & 4 on Sunday nights Yes

Co

ach

ing

Great swimmers need motivated & enthusiastic coaches Yes

Number coaches trained to Level 1 in past 12 months 3

Off

icia

ls

Number new J1 passed / in training in past 12 months 3 / 6

Number new J2 passed / in training in past 12 months 2 / 0

Number new J2S passed / in training in past 12 months 0 / 1

Looking Ahead

Objective Status

Swim

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lop

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Make log books more effective for swimmers and coaches

Defined training cycles & intensities geared toward specific competitions

Continue focus on stroke development and efficiency across all groups

Better individual performance reporting for swimmers and coaches

Investigate performance tools for coaching; eg. transponders, ipads, etc.

Improve swimmer knowledge of heart rate training

M’ship

Maintain full membership across all groups

Create 3+ group for transition to Group 4

Co

ach

ing

Looking for more coaches who would like to train to Level 1

Min. 2 current Level 1 coaches to be trained to Level 2 standard

Off

icia

ls Need more parents to take J1 training

Those in J1 training for more than 12 months need to complete training

New officials secretary to effectively take the reins from Wendy

Swimming Club

Head Coach Report

Coaching Plan & Strategy

• Group 1

• Maximise capacity of 40 swimmers

• Replacement for Holly Revill

• Keep up numbers in Group 1+

• Additional pool time midweek

• Group 2

• Keep up capacity 40 swimmers

• Additional pool time midweek

• Group 3

• Additional pool time midweek

• Find a different pool on Tuesday night

• Group 4

• Additional pool time midweek

• Find a different pool for Tuesday night

• Masters

• Encourage more competitive swimming on behalf of Thame Swimming Club,

particularly Masters competitions, Club Champs and BBAT

Coaching Team

Head Coach

Group 4

Ian Blyth

Karen Powell

Group 1

Lucy North Holly Revill

(leaving)

Group 2

Iain Phillips Mark Simms

Group 3

Masters

Sherri Cozier Simon

Haarburger

Captains & Vice Captains Selected by the Coaching Team

Boys Girls

Captain Ben Williams Ella Simms

Vice Captain

Marcus Birmingham Maisie Randall

Swimming Club

Treasurer’s Report

Income & Expenditure Summary

2015/16 2014/15 Difference

Income 97,329 79,273 18,056

Expenditure (106,275) (84,252) (22,023)

Surplus (Deficit) (8,946) (4,979) (3,967)

Reserve 5,169 14,115 (8,946)

Item Variance to 14/15 Comment

Training Fees 5,044 6 months of increased fees + higher membership

Donations 733 No donations to UCARE

Lane Rental to DBSC 550 Additional sessions due to less cancellations

Swim Camp 382 Accounted for 13.5k of income and 13.1k of costs

Aquathlon 305 Retained this year instead of donating to UCARE

Club Kit 224 Improvement on cost recovery, but more required

Pool Hire (4,614) Additional lanes: Group 2+, 1+, hire fee increases

Fundraising (2,521) Fundraising not high with exception of swim camp

Land Training (2,281) Costs of spinning, medicine ball, land training sessions

Galas (925) Under-provision for cover of PayPal fees & coach passes

Coaching / Coach training (810) Increased expenses for regionals/nationals, coaches

Club Champs / Pres Night (519) Provision of catering at Presentation Night

Treasurer’s Summary

• 2015/16

• Deficit was higher than anticipated due primarily to only half-year of fee

increase recovered, higher pool and land training costs.

• Club membership increased by average 12 swimmers since Sep-15

• Under-recovery of BBAT / Club Championships transaction fees/coach pass

• No major fundraising events were organised

• Coaching costs have increased due to coach expenses, and additional

costs of sending Head Coach to regional/national competitions

• 2016/17

• Maintain full membership above 120 swimmers

• Ensure that all operational income covers operational costs (ie. monthly fees

cover cost of facilities, coaching and ASA costs)

• The cost of spinning is now pay-per-use over a 6-month period only

• Small fee increase is required to recover increase in ASA fees

• Continued focus on minimising costs of pool time, coach training, etc.

2016/17 Monthly Fees

• £0.50 to cover increase in ASA fees

• £1.00 to cover increase in pool fees, land training, etc.

• Standing orders to be in place by 1st September 2016

Training Club M/Ship

ASA Total

Group 1 31.50 5.00 3.00 39.50

Group 2 38.50 5.00 3.00 46.50

Group 3 50.00 5.00 3.00 58.00

Group 4 60.00 5.00 3.00 68.00

Masters 26.00 5.00 3.00 34.00

Student - 2.00 3.00 5.00

Maxwell WDSC

52.00 56.00

62.00 71.00

76.00 79.00

89.00 92.00

15/16 Monthly

Fee

38.00

45.00

56.50

66.50

32.50

4.50

Swimming Club

Election of Committee

Standing For Election.

Position Proposed Stepping Down

Chairman Brian Pridmore Simon Haarburger

Vice Chairman Phil Evans Brian Pridmore

Treasurer Rachel Humphreys

Secretary Michele Block

Membership Secretary Geraldine Dodds

Communications Manager Helen Williams

Officials Secretary Emma Camp Wendy Randall

Gala Secretary Sue Hewett

CPO / Club Kit Secretary Natalie Phillips

Webmaster Claire Revill

Health & Safety Officer George Day

Swim 21 Helen Birmingham

Fundraising Manager Vacant

Gala Assistant Vacant

Swimming Club

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