Annual General Meeting May 8, 2003. AGM Agenda Call to order Approval of minutes of last AGM Bylaws...
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Transcript of Annual General Meeting May 8, 2003. AGM Agenda Call to order Approval of minutes of last AGM Bylaws...
Annual General MeetingAnnual General MeetingMay 8, 2003
AGM AgendaAGM Agenda• Call to order• Approval of minutes of last AGM• Bylaws • Year in review • Awarding of SLA WCC Student
Scholarship for Special Librarianship• Election of officers• Incoming President’s remarks• New business• Motion to adjourn
Approval of AGMApproval of AGMMinutes May 30, 2002Minutes May 30, 2002
BylawsBylaws
AGM - May 30, 2002AGM - May 30, 2002
SLA WCC BylawsSLA WCC Bylaws
2002: Revised and sent Ballots to SLA WCC Membership, Ratification carried out
2003: Revised in light of SLA’s bylaws change
SLA members to ratify SLA governing documents at June 2003 SLA business meeting
Generic governing documents are to cover all chapters and be their bylaws.
Treasurer’s Report Treasurer’s Report AGM - May 8, 2003
OverviewOverview
An
overview
of our
financial
condition
• Current balances
• Expenditures
• Income
• Budget report
Current BalancesCurrent Balances
May 2002 May 2003Operating Account Balance $6,919 $6,816Reserve Account Balance $8,547 $8,785Total cash in bank accounts $15,466 $15,601Liabilities $0 $0Equity $15,466 $15,601
2002-2003 Expenditure Pattern2002-2003 Expenditure Pattern
Executive17%
Other8%
Virtual / Regional
Meetings and Programs
64%
Meetings (including 2002
AGM)11%
2002-2003 Income Pattern2002-2003 Income PatternSponsorships
7%Interest
2%
Meetings2%
Annual General Meeting
3%Virtual / Regional
Meetings and Programs
63%
SLA HQ Dues Allotment
23%
Budget ReportBudget ReportBudget Sep 02 - Aug
03
Actual May 02 - April 03
Comments on YTD
SLA HQ dues allotment $4,300 $3,937 Membership decline
Meeting income $7,500 $11,460 OK
Interest income $425 $309 Reduced ING Interest Rate - Currently 3%
Sponsorships $700 $1,255 Active Fund Development
Total Income $12,925 $16,961
Meeting expense ($8,775) ($12,696) OK
Executive expense ($2,000) ($2,927) OK
Donations ($325) $0 OK
Special Projects & Communications
($375) $0 OK
Wired West ($50) $0 OK
Member-wide Mailings ($275) ($275) OK
Teleconferences ($850) ($641) OK
Miscellaneous ($275) ($260) OK
Total Expenses ($12,925) ($16,798)
CommunicationsCommunications
AGM - May 8, 2003
Communications: Communications: Website StatisticsWebsite Statistics
• 67006700 visits per month
• 220220 per day
• Top Content– Wired West– Employment– Program
• Visitors from . . .
• Most popular single pages
Website 2002-2003Website 2002-2003
• First online membership survey
• News and events focus on home page
• More emphasis on Wired West content
• Complete redesign of navigation
• Archived site to CD as of April 30, 2003
Year in ReviewYear in ReviewAGM - May 8, 2003
2002-2003 Initiatives2002-2003 Initiatives
MembersMembers219219
Needs SurveyNeeds SurveyPaper and first online version
Employment ResourcesEmployment Resources135 postings to Discussion List
Web SiteWeb SiteNew architecture based on usage
Student involvementStudent involvement
• Awarding of the first annual Student Scholarship for Special Librarianship: Shelagh Genuis, University of Alberta
• Mentors for Students
• 2nd Annual Student / Practitioner Pub Night
• Presentations to students
Behind the ScenesBehind the Scenes
• Increasing regional representation
• Reactivation of Fund Development and new sponsorship packages created
• Event budgeting spreadsheets
• Economies with one live Virtual Program site plus purchase of a transportable V-pack
• Bylaws
Communicating Chapter BusinessCommunicating Chapter Business
• Web Site - www.sla.org/chapter/cwcn
• Discussion List - 442 subscribers
• AGM access in 4 provinces
• Wired West - www.sla.org/chapter/cwcn/wwest/– Printable version in MS Word
– Content summaries from non-virtual regional events
– SLA Annual Conference Reports (Summer 2002)
Wired WestWired West Contributors Contributors
Caesi Bevis, Carol Williams, Chris Owen,
Christina Zeller, Darwin Nickel, Debbie
Schachter, Elva Simundsson, Gael Blackhall,
Kate Bird, Lee Anne Smith, Maria Swarbrick,
Marissa Poratto, Nancy Mackenzie, Patricia Cia,
Randy Reichardt, Shelagh Genuis, Susannah
Tredwell, Tracey Carmichael, Wanda Quoika-
Stanka
Professional Development Professional Development OpportunitiesOpportunities
Calgary Calgary • Stressbusters
• Digital Copyright
• Best Practices in Information Management
• Translating Library Expertise into New Opportunities for Resources Development
• Building a Knowledge Sharing Culture
Professional Development Professional Development OpportunitiesOpportunities
VancouverVancouver • What’s Planned for UBC’s Irving K. Barber
Learning Centre
• Past President’s Outlook Forum
• Quirky Technologies, Next Generation Learners and Special Libraries
Winnipeg Winnipeg • Virtual Tour of the Canadian Wheat Board
Library Intranet
SLA WCC Virtual ProgramsSLA WCC Virtual Programs
Knowledge Services: Specialist Librarians in the New Profession Winnipeg
Behind the Firewall: new research about the usability of corporate research intranetsRegina, Edmonton
Marketing Your Special Library
Winnipeg, Calgary, Saskatoon, Edmonton
SLA WCC Virtual ProgramsSLA WCC Virtual Programs
Taxonomies for IndexingWinnipeg, Calgary, Regina, Victoria
Organic Approach to Project ManagementVictoria
Planning for an Information Audit Victoria
Knowledge Management Victoria
Reaching outReaching out• Co-sponsoring events
– CASLIS, SAIT (Southern Alberta Institute of Technology), SCIP, GLABC (Government Libraries Association of BC), Saskatchewan Library Association
• Speaking to groups– Carol Shepstone, Christina Zeller, Debbie Hunter,
Debbie Millward, Diane Walker, Gael Blackhall, Patricia Cia, Shu Huang, Tracey Carmichael
Reaching outReaching out
• Vendor sponsorshipsVendor sponsorshipsInfoMart, Micromedia Proquest,
Andornot, Lexis Nexis,
• Venue sponsorshipsVenue sponsorshipsPacific Press, Teck Cominco, Alberta Human Resources and Employment, Diefenbaker Theatre Centre Gallery, University of Regina, University of Saskatchewan, POS Pilot Plant, Agriculture and Agri-Food Canada, Saskatchewan Legislative Library, Greystone Managed Investments Inc.
Information conduitInformation conduit
• Chapter Cabinet meetingsChapter Cabinet meetings Representing WCC
• SLA Leadership Meeting January 2003SLA Leadership Meeting January 2003Branding, Mission, Vision
Who made it happenWho made it happen
• Directors
• Chairs
• Committees and volunteers
• SLA International
. . . and YOUYOU the members!
OfficersOfficers
• Patricia Cia - Past President
• Claudette Cloutier - President Elect
• Diane Walker - Secretary
• Christina Zeller - Communications
DirectorsDirectors
• Susanne Barker - Vancouver Island
• Carol Saxon - Vancouver
• Lorraine Bedet - Calgary
• Debbie Hunter - Edmonton
• Carol Shepstone - Saskatchewan
• Shu Huang - Manitoba
ChairsChairs
• Cheri Rauser - Archives• Susannah Tredwell - Bulletin Editor• Kim Nayyer - Discussion List• Amber Lannon – Employment• Marissa Poratto - Membership• Joleen Wright - Public Relations• Tracey Carmichael - Student Liaison• Maria Swarbrick - Virtual Programmes
Programme CommitteesProgramme Committees• Calgary
– Lorraine Bedet (chair)– Nancy Mackenzie– Mary Holden – Erika Scott – Elizabeth Malinowski – Rosalind Castle– Valerie Swanson
Programme CommitteesProgramme Committees
• Edmonton– Debbie Hunter (chair)– Christina Andrews
• Saskatchewan– Carol Sheptstone (chair)– Teresa Wright Eastley (Regina)– Susan McConkey
Programme CommitteesProgramme Committees
• Vancouver– Carol Saxon (chair)– Shawna Ford– Shannon Lee– Linda Levar– Carol Williams– Debbie Millward
Programme CommitteesProgramme Committees
• Virtual Programs– Maria Swarbrick, Chair– Fran Noone,– Zahina Iqbal– Barbara Holder– Bobbie Merilees– Aimee Ellis
CommitteesCommittees
• Bylaws Committee 2001-2002– Debbie Millward, (chair) – Susanne Barker – Christina Andrews – Patricia Cia, ex officio
• Bylaws Committee 2002-2003– Debbie Millward, (chair) – Susanne Barker – Patricia Cia – Gael Blackhall, ex officio
CommitteesCommittees
• Member Needs Survey– Marissa Poratto, (chair)– Debbie Millward– Coral Payne– Diane Walker
• Nominations– Brad McGuigan (chair)– Debbie Millward– Elva Simundsson
CommitteesCommittees
• Student Scholarship– Tracey Carmichael (chair)– Susannah Tredwell– Joleen Wright– Robyn Wanner– Debbie Schachter
Our Thanks! ...Our Thanks! ...
Thank You!Thank You!
Volunteers
Without whom none of the initiatives and accomplishments of this last year would have been possible
And our MembersWithout whom we would not exist
Nominations and ElectionNominations and ElectionAGM - May 8, 2003
NominationsNominations
President ElectPresident ElectKeith Low
Director, SaskDirector, SaskatchewanatchewanMaria Swarbrick
DirecDirector, Manitobator, ManitobaSharon Allentuck
Director, VancouverDirector, VancouverCatherine McBratney
Director, Vancouver IslandDirector, Vancouver IslandAlison Halyk
SLA ConferenceSLA Conference New York, NY June 7-12, 2003New York, NY June 7-12, 2003
• Annual Business Meeting
– Vote on Association’s name
• Canadian Reception
– Tuesday June 10, 2003 5 – 8 p.m.
– Versailles Room, Sheraton Hotel
– Sponsored by
Passing of the GavelPassing of the Gavel
Claudette CloutierClaudette CloutierPresident, 2003-2004
Continuing OfficersContinuing Officers2002-20032002-2003
Past President Gael Blackhall
Treasurer Darren Hamilton
Communications Christina Zeller
Secretary Diane Walker
Calgary Director Lorraine Bedet
Edmonton Director Debbie Hunter
Continuing ChairsContinuing Chairs 2002-2003 2002-2003
Archives Cheri Rauser
Incoming ChairsIncoming Chairs 2002-20032002-2003
Bulletin Editor Sandra Wong
Discussion List Greg Krewski
Incoming ChairsIncoming Chairs2002-20032002-2003
Employment Brad McGuigan
Fund Development Tracey Carmichael
Membership Susan McConkey
Public Relations
Student Liaison
Virtual Programs
New BusinessNew BusinessAGM - May 8, 2003
Motion to adjournMotion to adjournAGM - May 8, 2003
Next up . . .Next up . . .
Guest Speaker
Patricia CavillPatricia Cavill
Preferred Futures