Annual General MeetingAnnual General MeetingMay 12, 2004

AGM AgendaAGM Agenda• Call to order• Approval of minutes of 2003 AGM• Treasurer’s Report • Communication Director’s Report• Year in review • Election of officers• Incoming President’s remarks• New business• Motion to adjourn

Approval of AGMApproval of AGMMinutes May 8, 2003Minutes May 8, 2003

Treasurer’s Report Treasurer’s Report AGM – May 12, 2004

OverviewOverview

An

overview

of our

financial

condition

• Current balances

• Expenditures

• Income

• Budget report

Current BalancesCurrent Balances

May 2003 May 2004Operating Account Balance $6,816 $7,044Reserve Account Balance $8,785 $9,021Total cash in bank accounts $15,601 $16,066Liabilities $0 $0Equity $15,601 $16,066

2002-2003 Expenditure Pattern2002-2003 Expenditure Pattern

Executive Meetings (including 2003 AGM)

16%

Virtual / Regional Meetings and Programs

46%

Executive Expenses for SLA Meetings

32%

Other6%

2002-2003 Income Pattern2002-2003 Income Pattern

Sponsorships33%

Interest1%

Meetings3%

Annual General Meeting

3%

Virtual / Regional Meetings and

Programs39%

SLA HQ Dues Allotment

21%

Budget ReportBudget Report

Budget 2003 Actual 2003 Comments on YTDSLA HQ dues allotment $3,900 $3,412 Membership declineMeeting income $10,750 $6,892 OKInterest income $315 $235 Reduced ING Interest Rate (2.5%)Sponsorships $1,000 $5,424 Active Fund Development

Total Income $15,965 $15,964Meeting expense ($10,175) ($8,627) OKExecutive expense ($3,500) ($4,881) NYC SLA - Canadian HostDonations ($330) ($135) OK - student scholarships pendingSpecial Projects & Communications ($250) $0 OKWired West ($50) $0 OK

Member Wide Mailings ($275) $0 OKTeleconference Calls ($910) ($828) OKMisc. expenses ($475) ($491) OK

Total expenses ($15,965) ($14,962)

Communicating Chapter BusinessCommunicating Chapter Business

• Web Site - www.sla.org/chapter/cwcn • Discussion List – about 400 subscribers

• AGM access in 4 provinces

• Wired West - www.sla.org/chapter/cwcn/wwest/– Printable version in MS Word

– Content summaries from all regional events

– SLA Annual Conference Reports (Summer 2003)

Communications: Website StatisticsCommunications: Website Statistics

• 8525 visits per month (25% increase)

• 279 visits per day

• Top Content

– Employment

– Wired West

– Board Members

• Most visitors…

• Most popular single pages….

Communications ProjectsCommunications Projects

• SLA’s Branding Initiative

• Website Updating Project

• Membership Brochure

• SLA WCC Branding Initiative

SLW WCC BrandingSLW WCC Branding

• Member Feedback– http://www.surveymonkey.com/s.asp?u=92052481268

Year in ReviewYear in ReviewAGM - May 12, 2004

SLA WCC Bylaws UpdateSLA WCC Bylaws Update

2002: Revised and sent Ballots to SLA WCC Membership, Ratification carried out

2003: Revised in light of SLA’s bylaws change

SLA Executive ratified generic governing documents at June 2003 SLA Executive meeting

Chapter Governing Document came into effect February 1, 2004

Chapter Recommended Practices will be reviewed and revised this summer

2003-2004 Initiatives2003-2004 Initiatives

MembersMembers219219

SLA WCC BrochureSLA WCC BrochureInterim revision of brochure

Employment ResourcesEmployment Resources442 postings to Discussion List

SLA Doing Business AsSLA Doing Business AsImplications for Web site, Wired West Bulletin, communications tools

Student involvementStudent involvement

• 3rd Annual Student/Practitioner Pub Night

• Tour of government libraries in Edmonton

• Presentations to students

• SLA Student Scholarships

• No submissions received this year for the SLA WCC Student Scholarship for Special Librarianship

Wired WestWired West Contributors Contributors

Laura Lemmens, Debbie Hunter, Teresa Bendall,

Marjorie Munroe, Carla Graebner, Carol Saxon, Don

Taylor, Katy Nelson, Sandra Wong, Claudette

Cloutier, Patricia Cia, Keith Low, Juanita Richardson,

Christina Zeller, Valerie Patrick, Michelle Romero,

Gordon Coleman, Bronwen Sprout, Sylvia Skeene,

Rex Turgano, Sharon Allentuck, Debbie Schachter,

Rhona Karbusicky, May Chan, Catherine McBratney,

Gael Blackhall

Professional Development Professional Development OpportunitiesOpportunities

Calgary Calgary • Licensing Electronic Products

• Wanted Dead or Alive: Marian the Librarian

• Demonstrating Leadership Skills in a Special Library Environment

• Linking Information to Compelling Financial Events

Edmonton Edmonton • 108th Street Special Library Tour

• Going beyond Google and Yahoo!

Professional Development Professional Development OpportunitiesOpportunities

VancouverVancouver • Lifelong Learning in the Information

Profession

• Fee for Service and ILL in Vancouver

• Achieving Results through Relationships: the Power of Influence

Vancouver IslandVancouver Island• Hosted a variety of virtual programs.

Professional Development Professional Development OpportunitiesOpportunities

SaskatchewanSaskatchewan• Intranet Research, Analysis and Marketing: Now

that you’ve built it, get them to come (Legislative Library Open House)

• Took advantage of a number of virtual programs.

ManitobaManitoba• Tour of the National Research Council and

Transport Canada libraries

SLA WCC Virtual ProgramsSLA WCC Virtual Programs

Building Communities of Practice (COPs) for Knowledge Exchange: Roles for Information ProfessionalsVictoria, Regina

Marketing Your Special Library Vancouver, Regina

Business Planning: Building the Plan and the Buy-InVictoria, Regina, Edmonton and Winnipeg

SLA WCC Virtual ProgramsSLA WCC Virtual ProgramsCompetencies for Info Pros: The Critical Balance

Victoria

Knowledge Management: The Role of StorytellingVictoria, Regina

Creating Value Added Research and AnalysisVictoria

Business Planning: Building the Plan and the Buy-InVictoria, Regina, Edmonton and Winnipeg

SLA WCC Virtual ProgramsSLA WCC Virtual ProgramsTaxonomies for Indexing

Vancouver, Victoria,

Crucial Conversations

Victoria, Regina

Information Research Strategists Victoria, Regina

The Visible Librarian: Asserting your Value through

Marketing and Advocacy

Victoria, Vancouver, Edmonton, Saskatoon, Winnipeg

Vendor SponsorshipsVendor Sponsorships

• Thomson ISIThomson ISI

•KnowMap

•MicroMedia Proquest

Venue SponsorshipsVenue Sponsorships

• Teck Cominco

• Vancouver Art Gallery

• Environment Canada

• National Research Council

• Transport Canada

• Saskatchewan Legislative Library

• Alberta Labour Relations Board

Reaching outReaching out• Co-sponsoring events

CASLIS, SCIP, GLABC, VLA, Grant MacEwan College, BCLA. SLAIS

• Speaking to groups– Sandra Wong, Debbie Schacter, Amber Lannon,

Maureen Matthews, Kate Bird, Christina Zeller, Alison Halyk, Andrew Waller, Rosemary Griebel, Jennifer Bobrovitz, Jim Gray, Heidi Porth, Tracey Carmichael,Keith Low, Debbie Hunter, Cathy

McBratney, Sharon Allentuck,

Who made it happenWho made it happen

• Directors• Chairs• Committees and volunteers• SLA

. . . and YOUYOU the members!

OfficersOfficers

• Claudette Cloutier - President

• Keith Low - President Elect

• Gael Blackhall - Past President

• Diane Walker - Secretary

• Christina Zeller - Communications

DirectorsDirectors

• Alison Halyk - Vancouver Island

• Catherine McBratney - Vancouver

• Lorraine Bedet - Calgary

• Debbie Hunter - Edmonton

• Maria Swarbrick - Saskatchewan

• Sharon Allentuck - Manitoba

ChairsChairs

• Cheri Rauser - Archives• Sandra Wong - Bulletin Editor• Christina Zeller - Discussion List• Dawna Turcotte – Employment• Tracey Carmichael – Fund Development• Susan McConkey - Membership• Debbie Schachter - Public Relations• Christina Andrews - Student Liaison• Suzanne Geba - Virtual Programmes

Programme CommitteesProgramme Committees• Calgary

– Lorraine Bedet (chair)– Nancy Mackenzie– Gael Blackhall – Erika Scott – Elizabeth Malinowski – Rosalind Castle– Valerie Swanson– Marjorie Munroe

Programme CommitteesProgramme Committees

• Edmonton– Debbie Hunter (chair)– Christina Andrews

• Saskatchewan– Carol Sheptstone (chair)

– Teresa Wright Eastley (Regina)

Programme CommitteesProgramme Committees

• Vancouver– Cathy McBratney (chair)– Daphne Bruce– Debbie Schachter– Francis Main– Vicky Lee– Michelle Romero

Programme CommitteesProgramme Committees

• Virtual Programming Committee– Keith Low (interim chair)– Maria Swarbrick– Suzanne Geba (current chair)

CommitteesCommittees

• Public Relations

– Debbie Schachter (chair)

– Susan McConkey

– Christina Zeller

– Keith Low

– Catherine McBratney

CommitteesCommittees

• Communications• SLA WCC Logo/Word Mark Sub Committee

– Christina Zeller (chair)

– Debbie Schachter

– Sandra Wong

• Nominations– Patricia Cia (chair)

Our Thanks! ...Our Thanks! ...

Thank You!Thank You!

Volunteers

Without whom none of the initiatives and accomplishments of this last year would have been possible

And our MembersWithout whom we would not exist

Nominations and ElectionNominations and ElectionAGM- May 12, 2004

NominationsNominations

President ElectPresident ElectChristina Zeller

SecretarySecretaryRobyn McDowell

DirecDirector, Calgarytor, CalgaryMarjorie Munroe

TreasurerTreasurerDebbie Schachter

CCommunications Directorommunications DirectorSusannah Tredwell

DirecDirector, Edmontontor, EdmontonBarb Storms

SLA ConferenceSLA Conference Nashville, TN June 5 – 10, 2004Nashville, TN June 5 – 10, 2004

• Annual Business Meeting

• Canadian Reception

– Monday June 7, 2004 5 – 7:30 p.m.

– Governor’s Ballroom B, Gaylord

Opryland Hotel

– Sponsored by

Passing of the GavelPassing of the Gavel

Keith LowKeith LowPresident, 2004-2005

New BusinessNew BusinessAGM - May 12, 2004

Continuing OfficersContinuing Officers2004-20052004-2005

Past President Claudette Cloutier

Vancouver Director Catherine McBratney

Vancouver IslandDirector Alison Halyk

Manitoba Director Sharon Allentuck

Saskatchewan Director Maria Swarbrick

Continuing ChairsContinuing Chairs 2004-2005 2004-2005

Bulletin Editor Sandra Wong

Employment Dawna Turcotte

Membership Susan McConkey

Student Liaison Christina Andrews

Virtual Programs Suzanne Geba

Incoming ChairsIncoming Chairs2004-20052004-2005

Archives

Discussion List Diane Walker

Fund Development Suanne O’Hanley

Public Relations

Motion to adjournMotion to adjournAGM - May 12, 2004

Next up . . .Next up . . .

Guest Speaker

Anne Caputo (Factiva)Anne Caputo (Factiva)

Perception is Reality - Creating Your Elevator Talk and Nine other

Practical Marketing Ideas to Promote your Information Function