Annual General Meeting & General Meeting 2015 · 6. Abridged CV’s of the current Directors /...
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The Annual General Meeting & General Meeting will be held on the 2nd of October 2015 at 11h00 at the Hotel Verde, Cape Town International Airport, 15 Michigan Street, Airport Industria, Cape Town Annual General Meeting & General Meeting 2 October 2015 Enclosed herewith documents relating to Quality Vacation Club Annual General Meeting & General Meeting for 2015 Mooikloof Office Park East, c/o Atterbury and Jollify Main Road, Mooikloof, 0059
Transcript of Annual General Meeting & General Meeting 2015 · 6. Abridged CV’s of the current Directors /...
The Annual General Meeting & General Meeting will be held on the 2nd of October 2015 at 11h00 at the Hotel Verde, Cape Town International Airport, 15 Michigan Street,
Airport Industria, Cape Town
Annual General Meeting & General Meeting
2 October 2015Enclosed herewith documents relating to Quality Vacation Club Annual General Meeting & General Meeting for 2015
Mooikloof Office Park East, c/o Atterbury and Jollify Main Road, Mooikloof, 0059
Annual General Meeting& General Meeting 2015
For more information contact:VRS - Vacation Recreational Services:Managing Agent
Building No. 1Mooikloof Office Park Eastc/o Atterbury & Jollify Main RoadMooikloofPretoria0059
Tel: +27 (0) 12 492 1230Fax: +27 (0) 12 996 0556
P.O. Box 35580Menlo Park
0102www.vrsonline.co.za
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QUALITY VACATION CLUB MANAGEMENT ASSOCIATION NPC
Registration No: 2007/001866/08
NOTICE OF ANNUAL GENERAL MEETING Notice is hereby given of the Annual General Meeting of Quality Vacation Club Management Association NPC. The meeting will be held at the Hotel Verde, No. 15 Michigan Street, Airport Industria, Cape Town on Friday 2 October 2015 at 11h00 (map included). AGENDA PAGE 1. Open and Welcome 2. Apologies / Proxies / Quorum 3. 4.
Minutes of the Annual General Meeting held on 24 November 2014 Presentation of the Chair’s Report
5. Presentation of the Annual Financial Statements and Directors Report for the year ended 31 December 2014
6. Approval of Auditors Remuneration 7. Appointment of Auditors 8. Election and appointment of Directors 9. Dissolution of meeting NOTE Every Member who is entitled to vote may appoint a proxy. The proxy form attached hereto, must be completed and received at the VRS offices at least 48 hours before the scheduled commencement time of the meeting. Please e-mail ([email protected]), Fax (012 996 0556) or post (PO Box 35580, Menlo Park, 0102). Please note that in terms of the Companies Act meeting participants (including proxies) are required to provide reasonably satisfactory identification before being entitled to attend or participate in a Members’ meeting. Forms of identification include a valid identity document / driver’s licence / passport. BY ORDER OF THE BOARD
QUALITY VACATION CLUB MANAGEMENT ASSOCIATION NPC
Registrasie Nr: 2007/001866/08
KENNISGEWING VAN DIE ALGEMENE JAARVERGADERING
Hiermee word kennis gegee van die Algemene Jaarvergadering van Quality Vacation Club Management Association NPC. Die vergadering sal gehou word te Hotel Verde, Nr. 15 Michigan Straat, Airport Industria, Kaapstad op Vrydag, 2 Oktober 2015 om 11h00 (padkaart ingesluit).
AGENDA BLADSY
1. Opening en Verwelkoming. 2. Verskonings / Volmagte / Kworum. 3. 4.
Notule van die Algemene Jaarvergadering gehou op 24 November 2014. Aanbieding van die Voorsitter se Verslag
5. Aanbieding van die Finansiële Jaarstate en Direkteurs- verslag vir die jaar geëindig 31 Desember 2014
6. Goedkeuring van die Ouditeursvergoeding 7. Aanstelling van Ouditeure 8. Verkiesing en aanstelling van Direkteure 9. Ontbinding van die vergadering
NOTA Elke Lid wat geregtig is om te stem mag ʼn gevolmagtigde aanstel deur die aangehegte volmagvorm te voltooi welke vorm die VRS kantore ten minste 48 uur voor die aanvang van die vergadering moet bereik. Vonkpos: [email protected], Faks 012 996 0556 of Posbus 35580, Menlo Park, 0102. In gevolge die Maatskappyewet moet persone (insluitend gevolmagtigdes) wat die vergadering bywoon redelike bevredigende identifikasie voorsien voordat hulle geregtig is om die ledevergadering by te woon of daaraan deel te neem. Bewys van identifikasie sluit geldige identiteitsdokument / rybewys / paspoort in.
IN OPDRAG VAN DIE RAAD
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DEAR MEMBER You are cordially invited by the Management of Quality Vacation Club Management Association NPC to attend the Annual General Meeting to be held at the Hotel Verde, No. 15 Michigan Street, Airport Industria, Cape Town, on 2 October 2015 at 11h00. Enclosed herewith the following documents relating to the Annual General Meeting of Quality Vacation Club Management Association NPC. Included the following: PAGE 1. Notice of the Annual General Meeting and Agenda 2. 3. 4.
Minutes of the Annual General Meeting held on 24 November 2014. Chair’s Report Annual Financial Statements for the year ended 31 December 2014
5. Stock Schedule 6. Abridged CV’s of the current Directors / nominees 7. 8.
RSVP Proxy Form
9. Nomination of Directors form Should you wish to have any matter of general interest raised at the meeting then please submit same in writing, to be received at least 48 hours before the meeting commences, at VRS, PO Box 35580, Menlo Park, 0102, or fax to (012 996 0556), or e-mail to [email protected]. Registered: Address: Building No 1
Mooikloof Office Park East c/o Atterbury and Jollify Main Road Mooikloof
Pretoria 0059
GEAGTE LID U word hartlik deur die Bestuur van Quality Vacation Club Management Association NPC uitgenooi na die Algemene Jaarvergadering wat gehou word te Hotel Verde, Nr 15 Michigan Straat, Airport Industria,.Kaapstad, op 2 Oktober 2015 om 11h00. Ons sluit hierby die volgende dokumentasie in ten opsigte van die Algemene Jaarvergadering van Quality Vacation Club Management Association NPC. Ingeslote die volgende: BLADSY 1. Kennisgewing van die Algemene Jaarvergadering en
Agenda.
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Notule van die Algemene Jaarvergadering gehou op 24 November 2014. Voorsitter se Verslag Finansiële State vir die jaar geëindig 31 Desember 2014
5. Voorraad Skedule 6. Verkorte CV’s van die huidge Direkteure / genomineerdes 7. 8.
Aanvaarding van uitnodiging Volmagvorm
9. Direkteursnominasievorm Indien daar enige aangeleentheid is van algemene belang is en wat u graag wil bespreek, stel dit asseblief op skrif en stuur dit, sodat dit ontvang word ten minste 48 uur voor die aanvang van die vergadering, by / te VRS, Posbus 35580, Menlo Park, 0102, of faks aan (012 996 0556), of e-pos aan [email protected]. Geregistreerde Adres: Gebou Nr 1
Mooikloof Besigheidspark Oos h/v Atterbury en Jollify Main Weg Mooikloof
Pretoria 0059
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Quality Vacation Club Management Association NPC Reg. No: 2007/001866/08 Annual General Meeting
24 November 2014
MINUTES OF THE ANNUAL GENERAL MEETING OF THE MEMBERS OF QUALITY VACATION CLUB MANAGEMENT ASSOCIATION NPC HELD AT SOUTHERN SUN O.R. TAMBO ON THE 24TH OF NOVEMBER 2014 AT 09H00
PRESENT: DIRECTORS: AS PER THE ATTENDANCE REGISTER MEMBERS: AS PER THE ATTENDANCE REGISTER BY INVITATION: AS PER THE ATTENDANCE REGISTER 1. OPEN AND WELCOME The Chair opened the meeting and welcomed everyone present. Mr IL Wilcocks
opened with prayer. 2. APOLOGIES / PROXIES / QUORUM The Chair advised that 10 apologies and 5 proxies had been received. The Chair
further advised that at least 1% of the total votes in the Company and 3 Members present constituted a quorum and as 16% of the total votes were represented, the Chair accordingly declared the meeting as duly constituted.
3. MINUTES OF THE PREVIOUS AGM HELD ON THE 19TH OF SEPTEMBER 2013
The approved minutes had been circulated and there were no matters arising from the Minutes.
4. PRESENTATION OF THE CHAIR’S REPORT
The Chair’s Report having been circulated was accepted as read. The Chair highlighted pertinent aspects of the Report and after discussion the meeting accepted the Chair’s Integrated Report and approved the actions of the Directors.
5. PRESENTATION OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED
31 DECEMBER 2013
Mr. Johan van Niekerk presented the Annual Financial Statements and explained the various notes relating to the line items concerned. There were no matters arising from the presentation. The meeting accepted the Directors Report and the Auditors Report.
6. APPROVAL OF AUDITOR’S REMUNERATION
The meeting considered the fees raised by the Auditors for work completed and as there were no questions or objections, the Members: Resolved by unanimous Resolution that: The Auditor’s fees be and are paid as submitted and duly approved.
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Quality Vacation Club Management Association NPC Reg. No: 2007/001866/08 Annual General Meeting
24 November 2014
7. APPOINTMENT OF AUDITORS As there was no counter proposal or objection to the reappointment of the Auditors,
the Auditors therefore remained in office for the ensuing financial year. 8. ELECTION OF DIRECTORS
8.1 The Chair confirmed that in terms of the provisions of the MOI the minimum number of Directors was no less than five and no more than nine Directors which comprised a maximum of five persons nominated by the Association from its Members and four persons nominated by the Trust. In terms of Article 20.1 of the MOI one half of the elected Directors stood down by rotation.
8.2 The Chair confirmed that there was therefore three vacancies for the elected
Directors. Three nominations were received for the three vacancies, namely for Mr H Banda, Dr GM Swana and Adv. SD Mitchell.
8.3 On a show of hands Mr. H Banda, Dr GM Swana and Adv. SD Mitchell were
unanimously elected.
RESOLVED BY UNANIMOUS RESOLUTION THAT
Mr. H Banda, Dr GM Swana and Adv. SD Mitchell be and are hereby appointed as elected Directors for the ensuing year.
8.4 The Chair congratulated the Directors on their appointment.
9. VOTE OF THANKS AND DISSOLUTION OF MEETING
The Chair thanked the VRS Admin staff under the leadership of Mrs Marjorie Forssman, the service companies and the Directors for their input and dedication in assisting Members to enjoy their holiday portfolios. The Chair specially thanked the Members for their contributions feedback and input and invited the Members to join the Directors and staff for refreshments and general discussion.
As there were no further matters for discussion the Chair dissolved the meeting.
Approved and signed at Pretoria on the 25th day of May 2015.
………………………………….. JW MEYER (Chair)
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QUALITY VACATIONS CLUB MANAGEMENT ASSOCIATION NPC
Registration No: 2007/001866/08
REPORT BY THE CHAIR
It is once again my pleasure to provide you with an Annual Report in respect of the events during the past year.
At the recent RCI Resort recognition and awards evening our teams compared very favourably to others in the RCI grading category, which again proves that we are on the right path and not just offering holiday accommodation but “memories for a lifetime”.
Congratulations to our Resort and administration staff who achieve well deserved recognition.
The past year had its fair share of challenges due to the introduction of new legislation, and our Members saw rocketing increases in the price of goods and services, which resulted in a general tightening of the belts in all sectors of commerce and home life.
As far as the Financial Statements are concerned, the following comments relate to the enclosed statements:
Operating results for the year resulted in an operating surplus of R 232 883.
Refurbishment reserves available for unexpected expenditure or possible special levies relating to Resorts refurbishment plans and any unforeseen expenses grew to R 9 533 691 with cash balances reflecting a healthy balance of R 24 334 246.
The Statement of Financial Position indicates that QVC is both solvent and liquid.
On behalf the Board I would like to thank the Resort management and their team’s, who ensure that our guests have a memorable stay.
2015 has been a challenging year in view of the implementation of the Consumer Protection Act, which to a large extent is untested which adds to the confusion in trying to interpret concepts and words that are not defined thereby leaving them open to different and often conflicting interpretations.
You may have seen the negative articles relating to an investigation into Points / Clubs, and whilst not wanting to distract from the complaints or the investigation, it is interesting to note that the investigation was largely brought about by the varying complaints of about 500 Members out of an estimated 750,000 industry Members,
Following on from an investigation into complaints filed by Members of various Clubs with the NCC, the NCC initiated an investigation into the Points Clubs in April 2013.
As a result, QVC and various other Clubs received a notice filed by the NCC in December 2014, reporting on various alleged contraventions of the CPA, in terms of which QVC was to respond to the Tribunal in respect of the alleged “findings” by the investigator.
The QVC Board having duly studied the notice and supporting affidavit by the investigator, resolved to oppose the application and to seek a punitive costs order against the NCC.
Many of the complainants being people who happily used (and still use) their portfolios for many years. Your Board has briefed a very senior Counsel at the Johannesburg bar, to deal with the allegations and findings of the National Consumer Commission (NCC) Investigator,
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against various Clubs including QVC and we look forward to be able to put the merits of our case and claim for punitive costs to the Tribunal shortly. Your Board is positive that the outcome will confirm that the Club operates well within the parameters of the laws of our country.
However, it is gratifying and exciting to see that despite the negative media publicity which has surrounded the investigation conducted by the NCC, that the QVC Members are enjoying their well-earned holidays, so as to fully use the benefits of their QVC Membership. The positive comments from Members visiting the Resorts confirms the exceptional lifestyle experience and the positive effect that the Resort location, staff, accommodation and amenities has had on their personal and family life.
As the Associations Public Interest score is higher than 500, we are obliged in terms of the new Companies Act to establish a Social and Ethics Committee. As the Club does not have a physical presence except for the Head Office the Club can’t engage with the Social and Economic development initiatives of the community and so relies and supports the initiatives of the Resorts where it holds accommodation to do so. As some of our Directors serve on the Boards of the Resorts, they keep a watchful eye over the Resorts corporate citizenship by encouraging the implementation of environmental best practices, and the introduction and enhancement of health and public safety measures, to protect consumer interests and encourage staff engagement and to ensure that personnel at all levels act with integrity and ethics. Looking at our portfolio of accommodation available and our recent portfolio Audit Certificate it verifies that we have:
1. A positive variance of 8600 more intervals than active Members. 2. That our Time Share intervals and our client profile match each other in relation to the
quantum, and seasonable spread of Time Share intervals, and that we have a positive surplus of 42% more intervals of accommodation available than Members.
3. Looking at the last 12 months our Members have 31 423 bookings, at an average occupation level of 132%, which negates any rumours that the Club has been oversold.
Well done to the VRS team, who received amazing accolades at the RCI Annual Resort Recognition Awards function. VRS managed Resorts achieved the first place in respect of the Resort of the Year categories for large, medium and small Resorts. This is the first time in the history of these awards that, any single Managing Agent has been able to secure all three top positions, and we congratulate VRS on this achievement.
Please also note that other Clubs, within the Univision group have for a number of years now offered Members the opportunity to trade in their QVC portfolio’s, in preference to them having a limited term agreement linked to a specified Time Share interval at a specified Resort. This is in stark contrast to a range of fringe operators, who offer to get the original contract, cancelled for a fee, but then cannot deliver on their promises, and the Member then inevitably lose their Time Share week, and also the money they paid these operators. Please refer to the VOASA and QVC websites to find out more about these operators.
I would like to thank my fellow Directors for their input and passion with which they pursue the objectives of the Company, and similarly would like to thank VRS and its extended staff component for their input and assistance in ensuring that our guests’ needs and requirements are addressed in a professional manner.
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Please note that the current documentation includes a Proxy Form for the Annual General Meeting and a Proxy for the General Meeting. In the event that you cannot attend the Annual General Meeting please complete both of the Proxy Forms.
I trust that your 2015 year will be a memorable one, and wish you every success for the balance of 2015.
Regards and blessings,
John Meyer (Chair)
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TIMESHARE INTEREST HELD AS AT 31 DECEMBER 2014Quality Vacation Club Trust schedule of stock registered or awaiting registration showing Club Unit Rights,
number of weeks and total sequences
RESORT TOTAL CLUB UNITS TOTAL WEEKS TOTAL SEQUENCESTHE ALOES 65 1 2BAKGATLA 238 5 8BAKUBUNG 564 9 16BOULDER BAY 187 8 8BANTRY BAY 72 1 2BROOKES HILL 52 1 2BEACON ISLAND 734 17 31BLUE MARLIN 514 36 36BUSHMENS NEK 460 17 32BREAKERS 2 706 56 111BELLA VISTA 271 10 19BAYWATER VILLAGE 112 650 2 184 3 906CASTLEBURN 798 14 26CABANA BEACH 1 800 38 74CARIBBEAN ESTATES 58 607 723 1 296CARIBBEAN ESTATES TORTUGA 78 383 1 248 2 232CLUB HACIENDA 949 35 65CHAMPAGNE LANE 70 1 2CABANA MIO 238 9 9CLUB MYKONOS LANGEBAAN 2 053 40 70CHAKAS ROCK CHALETS 1 089 39 72COSTA SMERALDA 128 5 5CRYSTAL SPRINGS 1 2 491 42 81CRYSTAL SPRINGS 2 192 983 3 223 5 767CHAMPAGNE SPORTS 386 7 14CLUB TEN 265 5 5CHAMPAGNE VALLEY 94 1 2RIVERBEND CHALETS 527 10 10DIKHOLOLO 17 200 641 1 217DOORNKOP FISH AND WILDLIFE 71 1 2DRAKENSBERG SUN 793 12 2310 SOUTH 1 114 50 94DURBAN SPA 7 594 256 501EKUTHULENI 38 674 402 720FAIRWAYS 677 12 24FORMOSA BAY VILLAS 463 12 24FALCON GLEN 449 10 19GETHLANE LODGE 388 14 26GRC CLIJOHN 2 1 619 24 42GARDEN ROUTE CHALETS THE ISLAND 63 792 749 1 342GARDEN ROUTE VILLAS 82 137 874 1 563GARDEN ROUTE VILLAS PLETT 1 808 22 39GLENMORE SANDS 1 232 49 94HERMANUS BEACH CLUB 106 2 2JACKALBERRY RIDGE 68 2 4KAGGA KAMMA 19 593 395 703BURCHELLS BUSH LODGE 921 16 29KIARA LODGE 203 4 7ORION MONT AUX SOURCES 214 3 6KRUGER PARK LODGE 6 127 103 202KOWIE RIVER CHALETS 24 1 1KRIDZIL 8 801 202 394KWA MARITANE 504 8 14LA COTE D AZUR 2 728 50 94LITTLE EDEN 41 265 817 1 478LA MONTAGNE 1 067 39 39LA ROCHELLE 2 271 51 51LAKE VIEW CABANAS 247 8 15MOUNT AMANZI 36 142 1 414 2 607MABULA 15 299 268 489MAGALIES PARK 9 660 182 353MANZI MONATE 110 183 1 472 2 733MANYANE 542 9 15MARLOTHI PARK 44 1 1MORRUMBENE 33 883 520 930MNARANI 121 239 3 270 5 497
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RESORT TOTAL CLUB UNITS TOTAL WEEKS TOTAL SEQUENCESMABALINGWE NATURE RESERVE 21 010 544 1 032MODUMELA 30 429 348 628MOUNT CHAMPAGNE 149 2 3MARGATE SANDS 1 979 32 32MOUNT SHEBA 4 533 81 156MIDLANDS SADDLE & TROUT 4 984 96 182MOUNTAIN VIEW 1 233 24 47NGWENYA LODGE 249 393 3 072 5 489MONATENG 175 122 2 216 3 967PENINSULA 4 840 83 158PINE LAKE COUNTRY ESTATE 1 205 19 38PALM PARK 41 2 2PERNA PERNA MOSSEL BAY 416 14 14PERNA PERNA ST LUCIA 471 17 32PERNA PERNA UMDLOTI 4 510 14 14PERNA PERNA UMDLOTI 1 401 15 15PERNA PERNA UMDLOTI 2 443 13 13PEARLY SHELLS 160 4 6QWANTANI 10 507 156 281THE RIVIERA 815 31 31ROYAL WHARF 143 3 6SALAMANDER 271 9 16SANBONANI 1 912 33 61SANDY PLACE 21 571 545 1 039SUNSHINE BAY BEACH CLUB 1 640 58 110SUNTIDE BEACH CLUB 1 088 36 50SODWANA BAY LODGE 345 9 17SEAVIEWS 554 21 21SUNTIDE HOTEL MARGATE 729 33 61SILVERSANDS I 1 624 73 139SILVERSANDS II 1 203 47 84SILVERSANDS III 1 226 52 100SUNTIDE ILLOVO SANDS 913 31 38SUDWALA LODGE 33 001 1 051 1 894SUNTIDE LODGE QUNU FALLS 297 11 22ST MICHAELS SANDS 19 240 484 484SONDELA 292 6 12SOBHENGU 252 4 4STRAND PAVILION 1 692 25 49SALT ROCK PALM 81 4 4SABI RIVER SUN 1 017 15 29SAVANNAH SANDS 765 27 27SUNTIDE WINKELSPRUIT 315 12 22UMHLANGA CABANAS 1 486 47 47UKUTHULA LODGE 20 740 520 930UVONGO RIVER RESORT 202 222 2 574 4 664UMHLANGA SANDS 2 777 92 182VILLA DEL SOL 270 9 9WILDERNESS DUNES 729 12 24WATERBERRY HILL 2 489 54 100
1 918 041 32 430 57 682
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USE RIGHTS HELD FOR THE YEAR ENDED 31 DECEMBER 2014Use Rights are ceded to QVC Trust by owners of the weeks from time to time, andrelate to Shareblock, Sectional Title Units and / or Timeshare Intervals or Interests
RESORT TOTAL CLUB UNITS TOTAL WEEKS TOTAL SEQUENCESAVALON SPRINGS 102 3 6BAKGATLA 434 10 20BAKUBUNG 1 281 31 62BANANA BEACH RESORT 40 1 2BEACON ISLAND 534 11 20BELLA VISTA 47 1 2BIG BAY BEACH CLUB 176 2 3BREAKERS 440 8 15BROOKES HILL 226 4 8BURCHELL'S BUSH LODGE 259 4 8BUSHMEN'S NEK 152 6 12CABANA BEACH 1 592 36 70CABANA MIO 52 2 2CAPE GORDONIA 53 1 1CARIBBEAN ESTATES 1 176 13 19CASTLEBURN 513 9 18CHAKAS ROCK CHALETS 441 15 27CHAMPAGNE LANE 69 1 2CHAMPAGNE VALLEY 62 1 2CLUB HACIENDA 205 5 10CLUB MYKONOS LANGEBAAN 471 11 22CLUB TEN 156 3 3COSTA SMERALDA 161 3 3CRYSTAL SPRINGS 3 340 64 128CRYSTAL SPRINGS DEVELOPER 178 527 2 968 5 379DIKHOLOLO 3 222 110 211DOLPHIN VIEW CABANAS 20 1 2DOORNKOP FISH & WILD 86 1 2DRAKENSBERG SUN 883 12 23DURBAN SANDS 123 5 10DURBAN SPA 1 317 32 58EAGLE'S NEST 14 949 304 542FAIRWAYS 420 7 14FORMOSA BAY VILLAS 173 3 4GARDEN ROUTE CHALETS CLIJOHN 2 69 1 2GETHLANE LODGE 89 3 6GLENMORE SANDS 258 6 12GRC THE ISLAND 154 2 4HERMANUS BEACH CLUB 107 2 4HOLE IN THE WALL 204 5 5JACKALBERRY RIDGE 10 1 2KARRIDENE 587 12 23KIARA LODGE 292 4 8KNYSNA CHALETS 37 2 3KRIDZIL 54 2 4KRUGER PARK LODGE 1 717 24 44KWA MARITANE 348 5 10LA COTE D'AZUR 737 13 24LA MONTAGNE 492 18 18LA ROCHELLE 443 10 10LABORI 27 1 1LAGOON BEACH APARTMENTS 5 544 62 62LAKE VIEW CABANAS 28 1 2LITTLE EDEN 60 2 4MABALINGWE NATURE RESERVE 1 144 26 45MABULA 1 268 23 45MAGALIESPARK 7 212 137 269MANYANE 626 16 32MANZI MONATE 229 5 10MARGATE SANDS 667 9 9MIDLANDS SADDLE & TROUT 481 8 16MILLSTREAM 111 1 1MONATENG S/LODGE 65 1 2MONKEY VALLEY 72 1 1MOUNT AMANZI 1 252 46 91MOUNT CHAMPAGNE 65 1 2MOUNT SHEBA 196 4 8MTUNZINI FOREST LODGE 160 5 10NGWENYA 3 DEVELOPER 21 181 266 521NGWENYA 4 DEVELOPER 33 471 346 635NGWENYA LODGE 2 118 29 58ORION MONT-AUX-SOURC 57 1 2PALM PARK 56 2 2PEARLY SHELLS 178 4 8PERNA PERNA MOSSEL BAY 73 3 3PERNA PERNA ST LUCIA 33 1 1PERNA PERNA UMDLOTI 1 130 5 5PERNA PERNA UMDLOTI 2 329 8 8PERNA PERNA UMDLOTI 4 198 7 7PINE LAKE COUNTRY ESTATE 506 6 11
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RESORT TOTAL CLUB UNITS TOTAL WEEKS TOTAL SEQUENCESPORT ALFRED SANDS 107 2 2PORT OWEN MARINA 318 7 14QWANTANI 686 11 22RIVERBEND CHALETS 194 4 4SABI RIVER SUN 930 13 25SALAMANDER 88 2 2SALT ROCK PALMS 38 1 1SANBONANI 726 12 23SEAVIEWS 41 1 1SILVERSANDS 1 239 12 24SILVERSANDS 2 307 15 30SILVERSANDS 3 136 5 9SOBHENGU LODGE 90 2 2SODWANA BAY LODGE 468 9 17SONDELA NATURE RESERVE 1 518 29 57ST MICHAELS SANDS 307 8 8STRAND PAVILION 397 7 14SUDWALA LODGE 858 23 45SUDWALA LODGE DEVELOPER 27 254 1 034 1 836SUNSHINE BAY BEACH 28 1 2SUNTIDE BEACH CLUB 455 13 16SUNTIDE HOTEL MARGATE 314 11 20SUNTIDE ILLOVO SANDS 439 13 15SUNTIDE WINKELSPRUIT 205 5 6THE ALOES 333 5 10THE BLUE MARLIN 253 16 16THE PENINSULA 677 9 17THE RIVIERA 28 1 2UMHLANGA CABANAS 1 371 43 43UMHLANGA SANDS 868 27 54UMZUMBE CHALETS 164 4 8UVONGO RIVER RESORT 350 3 3VERLORENKLOOF 50 1 2VILLA DEL SOL 16 1 1WATERBERRY HILL 704 16 32WILDERNESS DUNES 685 12 23TOTAL 336 479 6 203 11 166
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Name: Mr. John Meyer
Name: Mr. Hugo van Zyl
Abridged CV's of Members nominated to stand for election and/or re-election to the QVC Management Association Board of Directors
Please note, the CV'S of the below-mentioned nominees are available on the QVC website (www.qvc.co.za). Select the "CV's" Tab afterlogin to view the nominees' CV's. Please note that 5 Directors (who must be members in their own right) can be appointed by themembers.
NOMINEES:
Mr. Meyer’s long and extensive involvement in the Vacation Ownership Industry has always reflected his passion for and dedication tothe growth and development of the industry as a whole. Having established an excellent reputation and having a diverse and valuableportfolio of skills and experience to offer, Mr. Meyer’s insight and consultancy services are highly sort-after.
Hugo van Zyl is resident in the Winelands, Western Cape and practises as a sought-after tax and exchange control advisior, focusingemigration and SA Expats wherever in the world. Hugo is a registered Chartered Accountant (SA), a Master Tax Practitioner and a TEPmember of STEP and his client base stretches around the globe. As a current Dikhololo and past ATKV Sterftefonds Director, local issuessuch as QVC and the time share industry remain close to his heart. Hugo has been actively involved in the time share industry for 31years, first as auditor and now as Director and advisor.
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QUALITY VACATION CLUB MANAGEMENT ASSOCIATION NPC
Registration No: 2007/001866/08
NOTICE OF GENERAL MEETING
Notice is hereby given of a General Meeting of Quality Vacation Club Management Association NPC to be held at the Hotel Verde, No. 15 Michigan Street, Airport Industria, Cape Town on Friday 2 October 2015 immediately following the dissolution of the Annual General Meeting which commences at 11h00. The purpose of the General Meeting is to obtain the approval relating to the Resolutions set forth in this notice, with or without modification. AGENDA 1. Open and Welcome 2. Apologies / Proxies / Quorum 3. Presentation of the Director’s Report 4. Consider and approve the following Special and Ordinary
Resolutions with or without modifications: 4.1 Special Resolution:
“To abrogate in its entirety and replace the existing Memorandum of Incorporation (MoI) of the Company with the new MoI tabled at the meeting (initialled by the Chair of the meeting for purposes of identification) with effect from the date of filing of the notice of Amendment with the Companies and Intellectual Property Commission (CIPC)”
4.2 Ordinary Resolution: That following on from the acceptance and approval of the preceding Special Resolution that the Directors and/or the Company Secretary are hereby duly authorised to take such steps and sign and file such documents as may be necessary to give effect to the Special Resolution, with or without modifications, as decided by the Members in the General Meeting.
5. Dissolution of the meeting BY ORDER OF THE BOARD
QUALITY VACATION CLUB MANAGEMENT ASSOCIATION NPC
Registrasie Nr: 2007/001866/08
KENNISGEWING VAN ALGEMENE VERGADERING Hiermee word kennis gegee van die Algemene Vergadering van Quality Vacation Club Management Association NPC wat gehou sal word te Hotel Verde, Nr. 15 Michigan Straat, Airport Industria, Kaapstad op Vrydag 2 Oktober 2015 direk na ontbinding van die Algemene Jaarvergadering wat om 11h00 begin. Die doel van die Algemene Vergadering is om goedkeuring te verkry met betrekking tot die Besluite in die kennisgewing soos hieronder uiteengesit. AGENDA
1. Opening en Verwelkoming 2. Verskonings / Volmagte / Kworum 3. Direkteursverslag 4. Oorweging en goedkeuring van die volgende Spesiale en Gewone
Besluite: 4.1 Spesiale Besluit :
Om die huidige Akte van Inlywing te herroep en te vervang met die nuwe Akte van Inlywing soos ter tafel gelê, en deur die Voorsitter onderteken is vir identifikasiedoeleindes. Die datum van in werking treding sal die datum wees waarop CIPC die nuwe Akte van Inlywing aanvaar.
4.2 Gewone Besluit Om die Direkteure en die Maatskappy Sekretaris te magtig om die nodige stappe te neem om die nodige dokumentasie te onderteken en te liasseer ten einde uitvoering te gee aan Spesiale Besluit soos hierbo uiteengesit.
5. Ontbinding van die vergadering
IN OPDRAG VAN DIE RAAD
31
DEAR MEMBER You are cordially invited by the Management of Quality Vacation Club Management Association NPC to attend the General Meeting to be held at the Hotel Verde, No. 15 Michigan Street, Airport Industria, Cape Town on Friday 2 October 2015 immediately following the dissolution of the Annual General Meeting which commences at 11h00. Enclosed herewith the following documents relating to the General Meeting of Multi Destinations Management Association NPC. Documents:
PAGE
1. Notice of the General Meeting and Agenda. 30 - 31 2. Director’s Report including Special and Ordinary
Resolutions 32 - 34
3. Proxy Form. 41 Please note that the Memorandum of Incorporation is available for viewing on the Companies Member’s only webpage http://www.qvc.co.za/sites/default/files/QVC-Resolutions2015.pdf and a printed copy is available for viewing at the company’s Head Office. Registered Address: Mooikloof Office Park East c/o Atterbury and Jollify Main Road Pretoria 0059
GEAGTE LID U word hartlik deur die Bestuur van Multi Destinations Management Association NPC uitgenooi na die Algemene Vergadering wat gehou sal word te Hotel Verde, Nr. 15 Michigan Straat, Airport Industria, Kaapstad op Vrydag 2 October 2015 direk na ontbinding van die Algemene Jaarvergadering wat om 11h00 begin Dokumentasie ten opsigte van die Algemene Vergadering van Multi Destinations Management Association NPC word hiermee ingesluit. Dokumentasie:
BLADSY
1. Kennisgewing van die Algemene Vergadering en Agenda.
30 - 31
2. Direkteursverslag met Spesiale en Gewone Besluite
32 - 34
3. Volmagvorm. 41 Neem asseblief kennis dat die Akte van Inlywing is elektroniese formaat beskikbaar is op die lede gedeelte van die webblad http://www.qvc.co.za/sites/default/files/QVC-Resolutions2015.pdf en ʼn gedrukte weergawe is by die geregistreerde adres van die vereniging beskikbaar vir insae. Geregistreerde Adres:Mooikloof Besigheidspark Oos h/v Atterbury en Jollify Main Weg Pretoria 0059
32
DIRECTORS REPORT
INTRODUCTION
In terms of the Companies Act, No 71 of 2008, the Company can by Special Resolution amend its current Memorandum of Incorporation (MoI) and then file the amended MoI with the Companies and Intellectual Property Commission (CIPC).
Your Board is therefore hereby giving notice of a General Meeting to pass the Special and Ordinary Resolutions for the Company to comply with the provisions of the Act, whilst still adhering to the requirements and provisions of the Companies Act and the Property Timesharing Control Act. The details of the Special Resolutions are set out in the notice and these and the proposed MoI are available online on http://www.qvc.co.za/sites/default/files/QVC-Resolutions2015.pdf or at the Managing Agents office (see contact details below).
Please read the enclosed notice and its Annexures as these explain the terms and the effect of the Special and Ordinary Resolutions. If you require any further information please contact the Senior Management at the Managing Agent’s office or a Director to assist you. The contact details are: a. Tel: (012) 492 1230, Fax: (012) 996 0556, b. E-mail address: [email protected] The effect of these amendments would be that the Company can operate within its statutory framework and meet the formal and quorum requirements for such a meeting, without incurring additional costs of postponed meetings.
Due to the fact that the amended MoI is lengthy, electronic copies of the MOI are available on request, and a hard copy is available at the registered offices for scrutiny. Should you wish to have sight of this documentation or to obtain an electronic or hard copy thereof, please contact Senior Management who will assist you.
Please read the explanatory information included in the notice regarding the Special Resolutions, and in the event that you would like further information or have any questions, please to not hesitate to contact Management or a Director, who will be able to explain the situation, and the amendments.
For the Special Resolutions to be considered we require a quorum representing 25% of all the voting rights in the Company and for the Resolutions to be passed, 75% of those then present need to vote in favour of the Resolution. Your participation or proxy is therefore vitally important.
Please note that the proxy forms relate to both the Annual General Meeting and General Meeting so please complete both these sections in the event that you are unable to attend the meeting in person.
THE TERMS AND EXPANATION OF THE PROPOSED SPECIAL RESOLUTIONS CONTAINED IN THE NOTICE OF THE GENERAL MEETING
1. THE TERMS OF THE PROPOSED SPECIAL RESOLUTION
1.1 SPECIAL RESOLUTION
“To abrogate in its entirety and replace the existing Memorandum of Incorporation (MoI) of the Company with the new MoI (initialled by the Chair purposes of identification) with effect from the date of filing with the Companies and Intellectual Property Commission (CIPC).”
33
2. EXPLANATION OF THE PROPOSED SPECIAL RESOLUTION
BACKGROUND
Your Directors would like to provide you with the background and reasons for proposing certain amendments to the MOI, and we would appreciate it if you could read the enclosed documentation, and in the event that you cannot attend the General Meeting, please complete the proxy form provided in respect of the General Meeting, so that we can note your vote at the meeting.
When the original MoI was created, the Board envisaged that future amendments would be considered based on the changes in the operational procedures and ever changing needs of the Association. Over the past few years, the Board has reviewed the needs and requirements relating to the provisions of the MoI, and as a result thereof has agreed to propose to the Members that the current MoI is amended to make provision for certain specific aspects that will make the administration of the Club more efficient.
Firstly, the amended version of the MoI corrects patent and typographical errors and further hones the wording of the MoI. The amendments include rephrasing of sentences to set the correct context, these amendments do not influence the content or import of the wording but make it more comprehensible. These changes have been approved by the Board of Directors, in terms of the provisions of Section 17(1).
Secondly, the amendments include clarification to the quorum requirements for meetings where Special Resolutions need to be passed. The quorum requirement for a meeting where the Special Resolution is proposed will be 25% of all the voting rights entitled to be exercised in respect of at least one resolution to be decided at the meeting. The amendment is in line with the requirements of the Companies Act and current practise and offers additional protection to Members.
Secondly the current Board representation structure and quorum require a revision. Due to the fact that very few nominations are received from the Members to serve on the Board and as a result thereof the quorum required for a Directors Meeting, is often compromised due to the fact that there are not sufficient elected Board Members available to constitute a quorum.
The Directors propose to clarify the appointment of proxy’s and letters of representation and to include these provisions and addition thereto to incorporate the cancellation procedure as contained in the Managing Agent Agreement. These amendments are also in line with current practise, will prevent unnecessary and frivolous disputes and will contribute to effective operational management of the Association.
3. THE EFFECT
The effect of this Resolution is that the Members will be requested to approve the amendment of the Company’s existing MoI, to enable the Company and its Board to operate more efficiently and effectively.
The Directors Report is aimed at assisting Members to make considered assessment in deciding how to vote.
4. ORDINARY RESOLUTION
Following on from the acceptance and approval of the preceding Special Resolution, this Resolution is necessary to authorize the Directors and / or the Company Secretary to take such steps and sign and file such documents as may be necessary to give effect to the Special Resolution with or without modifications, as decided by the Members in the General Meeting.
34
5. VOTING AND PROXIES
5.1 Please refer to the attached Proxy form and notes, entitling each Member who is entitled to attend and vote at the General Meeting to appoint a proxy to attend, speak and vote or abstain from voting in his / her /its stead. The proxy need not be a Member of the Company.
5.2 For the purposes of Section 63 (1) of the Companies Act any person attending or
participating at a General Meeting is required to present a reasonably satisfactory identification to the satisfaction of the presiding Chair. Forms of identification include valid Identity documents, driver’s licences or passports.
5.3 If an appointment of a proxy is revocable the Member may revoke the proxy
appointment by: (i) cancelling it in writing or (ii) making a later inconsistent appointment of a proxy or (iii) delivering a copy of the revocation instrument to the proxy and the Company.
By order of the Board
35
RSV
P Q
UA
LITY
VA
CA
TIO
N C
LUB
M
AN
AG
EMEN
T A
SSO
CIA
TIO
N N
PC
Plea
se c
ompl
ete
and
forw
ard
the
info
rmat
ion
belo
w t
o VR
S on
or
befo
re
25 S
epte
mbe
r 20
15 i
n or
der
for
the
Man
agem
ent
Com
pany
to
mak
e th
e ne
cess
ary
arra
ngem
ents
. Ki
nd R
egar
ds,
Mar
jorie
For
ssm
an
Nam
e: _
____
____
____
____
____
____
____
__
Mem
ber N
umbe
r: __
____
____
____
____
____
W
e ki
ndly
acc
ept:
YES
NO
Num
ber o
f peo
ple:
___
____
____
Fa
x: (0
12) 9
96 0
556
E-m
ail:
club
agm
@oa
ks.c
o.za
RSV
P
QU
ALI
TY V
AC
ATI
ON
CLU
B
MA
NA
GEM
ENT
ASS
OC
IATI
ON
NPC
Vo
ltooi
en
st
uur
asse
blie
f di
e in
ligtin
g hi
eron
der
aan
VRS
voor
of
op
25
Sep
tem
ber 2
015
om d
ie B
estu
ursa
gent
in s
taat
te s
tel o
m d
ie n
odig
e re
ëlin
gs
te tr
ef.
Vrie
ndel
ike
Gro
ete,
M
arjo
rie F
orss
man
N
aam
: ___
____
____
____
____
____
____
____
Li
dnom
mer
: ___
____
____
____
____
____
____
O
ns n
eem
uitn
odig
ing
aan:
JA
N
EE
Aan
tal p
erso
ne: _
____
____
__
Faks
: (01
2) 9
96 0
556
E-p
os: c
luba
gm@
oaks
.co.
za
36
37
AN
NU
AL
GE
NE
RA
L M
EE
TIN
G –
PR
OX
Y F
OR
M
Q
UA
LIT
Y V
AC
AT
ION
CL
UB
MA
NA
GE
ME
NT
ASS
OC
IAT
ION
NPC
R
eg N
o: 2
007/
0018
66/0
8
FOR
M O
F PR
OX
Y F
OR
USE
BY
SH
AR
EH
OLD
ERS
AT
TH
E A
NN
UA
L G
ENER
AL
ME
ETIN
G O
F Q
UA
LITY
V
AC
ATI
ON
CLU
B M
AN
AG
EME
NT
ASS
OC
IAT
ION
NPC
, TO
BE
HE
LD A
T T
HE
HO
TE
LVER
DE,
NO
15
MIC
HIG
AN
STR
EE
T, A
IRPO
RT
IND
UST
RIA
, CA
PE T
OW
N O
N F
RID
AY
, 2 O
CTO
BER
201
5 A
T 11
H00
. I/W
e
M
embe
r No:
__
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
_ O
f
N
umbe
r of U
nits
/ V
otes
: __
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
_ H
ereb
y ap
poin
t __
____
____
____
____
____
____
____
____
____
____
____
___
of _
____
____
____
____
____
____
____
____
____
____
___
Or f
ailin
g hi
m /
her
____
____
____
____
____
____
____
____
____
____
____
____
_ of
___
____
____
____
____
____
____
____
____
____
____
_ O
r fa
iling
him
/ he
r th
e C
hair
of th
e M
eetin
g as
my
Prox
y to
vot
e on
my
beha
lf at
the
Ann
ual G
ener
al M
eetin
g of
the
Com
pany
, to
be h
eld
on th
e ab
ove
men
tione
d da
te a
nd a
t any
adj
ourn
men
t the
reof
as
follo
ws:
IN F
AV
OU
R
AG
AIN
ST
AB
STA
IN
App
rova
l of A
udito
rs R
emun
erat
ion
A
ppoi
ntm
ent o
f Aud
itors
Ele
ctio
n an
d ap
poin
tmen
t of D
irect
ors
D
irec
tors
sta
ndin
g do
wn
and
ava
ilabl
e fo
r re
-ele
ctio
n:
H v
an Z
yl
JW
Mey
er
N
ew N
omin
ees
(See
Web
site
and
enc
lose
d C
V’s
)
(Ind
icat
e in
stru
ctio
n gi
ven
to P
roxy
by
mea
ns o
f a c
ross
in th
e sp
ace
prov
ided
.)
Unl
ess
othe
rwis
e in
stru
cted
, the
Pro
xy m
ay v
ote
as h
e/sh
e th
inks
fit.
Sign
atur
e __
____
____
____
____
____
____
____
Si
gned
at _
____
____
____
____
____
___
this
___
____
____
___
day
of _
____
____
____
____
___
2014
. N
ote:
A
ny a
ltera
tion
or c
orre
ctio
n m
ade
to th
is f
orm
of
Prox
y (e
xclu
ding
the
del
etio
n of
alte
rnat
ives
, and
exc
ludi
ng t
he
dele
tion
of s
ingu
lar/
plur
al a
ltern
ativ
es)
mus
t be
initi
alle
d by
the
sign
ator
y/ie
s. D
ocum
enta
ry e
vide
nce
esta
blis
hing
th
e au
thor
ity o
f a p
erso
n si
gnin
g th
is fo
rm o
f Pro
xy in
a r
epre
sent
ativ
e ca
paci
ty (e
.g. o
n be
half
of a
Com
pany
, Clo
se
Cor
pora
tion
of T
rust
) m
ust
be a
ttach
ed t
o th
is f
orm
. Th
e co
mpl
etio
n an
d lo
dgin
g of
thi
s fo
rm o
f Pr
oxy
will
not
pr
eclu
de th
e re
leva
nt m
embe
r fr
om a
ttend
ing
the
mee
ting,
spe
akin
g an
d vo
ting
in p
erso
n th
erea
t, to
the
excl
usio
n of
an
y Pr
oxy
appo
inte
d in
term
s th
ereo
f, sh
ould
suc
h m
embe
r w
ish
to d
o so
. P.T
.O
AL
GE
ME
NE
JA
AR
VE
RG
AD
ER
ING
– V
OL
MA
G V
OR
M
Q
UA
LIT
Y V
AC
AT
ION
CL
UB
MA
NA
GE
ME
NT
ASS
OC
IAT
ION
NPC
R
eg N
r: 2
007/
0018
66/0
8
VO
LMA
G
VIR
G
EB
RU
IK
DEU
R
AA
ND
EE
LHO
UER
S B
Y
DIE
A
LGEM
ENE
JAA
RV
ERG
AD
ERIN
G
VA
N
QU
ALI
TY V
AC
ATI
ON
CLU
B M
AN
AG
EMEN
T A
SSO
CIA
TIO
N N
PC,
WA
T G
EH
OU
SA
L W
OR
D T
E D
IE
HO
TE
L V
ERD
E,
NR
. 15
M
ICH
IGA
N
STR
AA
T,
AIR
POR
T IN
DU
STR
IA,
KA
APS
TA
D
OP
VR
YD
AG
, 2
OK
TOB
ER 2
015
OM
11H
00
Ek/O
ns
Lid
Nr:
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
___
Van
A
anta
l Klu
been
hede
/ St
emm
e:
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
___
Stel
hie
rmee
aan
__
____
____
____
____
____
____
____
____
____
____
____
van
___
____
____
____
____
____
____
____
____
____
____
___
Of i
ndie
n ni
e hy
/ sy
nie
__
____
____
____
____
____
____
____
____
____
____
____
van
___
____
____
____
____
____
____
____
____
____
____
___
Of
indi
en n
ie h
y /
sy n
ie,
die
Voo
rsitt
er v
an d
ie V
erga
deri
ng o
m a
s sy
Gev
olm
agtig
de t
e st
em o
p di
e A
lgem
ene
Jaar
verg
ader
ing
van
die
Maa
tska
ppy,
wat
geh
ou w
ord
op d
ie b
ogen
oem
de d
ag e
n by
eni
ge v
erda
ding
daa
rvan
en
soos
vo
lg te
ste
m:
T
EN
GU
NST
E
TE
EN
B
UIT
E
STE
MM
ING
G
oedk
euri
ng v
an O
udite
ursv
ergo
edin
g
Aan
stel
ling
van
Oud
iteur
e
Ver
kies
ing
en a
anst
ellin
g va
n D
irekt
eure
Dir
ekte
ure
wat
af
staa
n en
be
skik
baar
is
vi
r he
raan
stel
ling:
H v
an Z
yl
JW
Mey
er
Nuw
e N
omin
asie
s (V
erw
ys a
sb n
a di
e W
ebtu
iste
en
inge
slot
e C
V’s
)
(Dui
opd
rag
aan
Gev
olm
agtig
de a
an b
y w
yse
van
‘n k
ruis
in d
ie ru
imte
hie
rbo
voor
sien
.) Te
nsy
ande
rsin
s op
gedr
a, k
an m
y G
evol
mag
tigde
ste
m s
oos
hy/s
y go
eddi
nk.
Han
dtek
enin
g __
____
____
____
____
____
____
____
G
etek
en te
___
____
____
____
____
___
hier
die
____
____
____
dag
van
___
____
____
____
__ 2
014.
N
ote
cont
inue
d:
Any
mem
ber
entit
led
to a
ttend
and
vot
e is
ent
itled
to a
ppoi
nt a
Pro
xy, t
o at
tend
, vot
e or
spe
ak in
his
/her
ste
ad a
nd
such
Pro
xy n
eed
not
also
be
a m
embe
r of
the
Com
pany
. Th
is P
roxy
for
m s
houl
d be
for
war
ded
to r
each
the
re
gist
ered
off
ice
of t
he C
ompa
ny,
for
the
atte
ntio
n of
the
Man
agin
g A
gent
by
no l
ater
tha
n 48
hou
rs b
efor
e th
e m
eetin
g. I
f th
ese
requ
irem
ents
are
not
ful
fille
d th
e Pr
oxy
will
be
null
and
void
. Fac
sim
ile &
e-m
ail c
opie
s m
ust b
e ve
rifie
d by
the
Cha
ir b
efor
e co
mm
ence
men
t of t
he m
eetin
g to
be
elig
ible
for
acce
ptan
ce.
38
39
QUALITY VACATION CLUB MANAGEMENT ASSOCIATION NPC
REG NO: 2007/001866/08
NOMINATION OF DIRECTORS / NOMINASIE VAN DIREKTEURE I/We__________________________________________________________nominate and propose the following persons to serve as Directors on the Board of the Quality Vacation Club Management Association NPC. Ek/Ons________________________________________________________ benoem en stel die volgende persone voor om te dien as Direkteure op die Raad van Quality Vacation Club Management Association NPC.
Name of Nominee Naam van Genomineerde
Member Number Lid Nommer
Acceptance * Aanvaarding *
1. 2. 3. 4. 5. The nominee to sign this form in acceptance of the nomination and to submit an abridged CV (if not already sent) indicating their proposed contribution to the Company. Die genomineerde moet hierdie vorm teken as aanvaarding van die nominasie en ook ‘n verkorte CV (indien nog nie voorsien nie) wat hul bydrae tot die Maatskappy uiteensit, aanheg. This duly completed nomination form and the abridged CV must reach VRS at least 48 hours prior to commencement of the meeting. Hierdie voltooide vorm en die verkorte CV moet VRS ten minste 48 uur voor aanvang van die vergadering bereik. _________________________ _____________________ Proposer/Voorsteller Date/Datum E-Mail: [email protected] Fax: 012 996 0556
40
41
GE
NE
RA
L M
EE
TIN
G –
PR
OX
Y F
OR
M
QU
AL
ITY
VA
CA
TIO
N C
LU
B M
AN
AG
EM
EN
T A
SSO
CIA
TIO
N N
PC
Reg
. No:
200
7/00
1866
/08
FO
RM
OF
PRO
XY
FO
R U
SE B
Y M
EMB
ERS
AT
THE
GEN
ERA
L M
EETI
NG
OF
QU
ALI
TY V
AC
ATI
ON
CLU
B
MA
NA
GEM
ENT
ASS
OC
IATI
ON
NPC
, TO
BE
HEL
D A
T TH
E H
OTE
L V
ERD
E, N
O.1
5 M
ICH
IGA
N S
TREE
T,
AIR
POR
T IN
DU
STR
IA,
CA
PE T
OW
N,
ON
FR
IDA
Y,
2 O
CTO
BER
201
5 IM
MED
IATE
LY F
OLL
OW
ING
TH
E D
ISSO
LUTI
ON
OF
THE
AN
NU
AL
GEN
ERA
L M
EETI
NG
WH
ICH
CO
MM
ENC
ES A
T 11
H00
. I/W
e
M
embe
r No:
__
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
_ O
f
N
umbe
r of U
nits
/ V
otes
: __
____
____
____
____
____
____
____
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____
_ H
ereb
y ap
poin
t __
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___
of _
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__
Or f
ailin
g hi
m/h
er
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_ of
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O
r fa
iling
him
/her
the
Cha
irman
of t
he M
eetin
g as
my
prox
y to
vot
e on
my
beha
lf at
the
Ann
ual G
ener
al M
eetin
g of
th
e C
ompa
ny, t
o be
hel
d on
the
abov
e m
entio
ned
date
and
at a
ny a
djou
rnm
ent t
here
of a
s fo
llow
s:
IN F
AV
OU
R
AG
AIN
ST
AB
STA
IN
Spec
ial R
esol
utio
n
To
abro
gate
in
its
en
tiret
y an
d re
plac
e th
e ex
istin
g M
emor
andu
m o
f In
corp
orat
ion
(MoI
) of
the
Com
pany
with
th
e ne
w M
oI ta
bled
at t
he m
eetin
g (in
itial
led
by th
e C
hair
of
the
mee
ting
for
purp
oses
of
iden
tific
atio
n) w
ith e
ffect
fro
m
the
date
of
filin
g of
the
not
ice
of A
men
dmen
t w
ith t
he
Com
pani
es a
nd In
telle
ctua
l Pro
perty
Com
mis
sion
(CIP
C)”
Ord
inar
y R
esol
utio
n :
That
follo
win
g on
from
the
acce
ptan
ce a
nd a
ppro
val o
f the
pr
eced
ing
Spec
ial R
esol
utio
n th
at th
e D
irect
ors
and/
or th
e C
ompa
ny S
ecre
tary
are
her
eby
duly
aut
horis
ed to
take
suc
h st
eps
and
sign
and
file
suc
h do
cum
ents
as m
ay b
e ne
cess
ary
to g
ive
effe
ct to
the
Spec
ial R
esol
utio
n, w
ith o
r with
out
mod
ifica
tions
, as
deci
ded
by th
e M
embe
rs in
the
Gen
eral
M
eetin
g
(Ind
icat
e in
stru
ctio
n gi
ven
to P
roxy
by
mea
ns o
f a c
ross
in th
e sp
ace
prov
ided
.)
Unl
ess
othe
rwis
e in
stru
cted
, the
Pro
xy m
ay v
ote
as h
e/sh
e th
inks
fit.
Sign
atur
e __
____
____
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____
____
Si
gned
at _
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____
___
this
___
____
____
___
day
of _
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____
_ 20
15.
Not
e:
Any
alte
ratio
n or
cor
rect
ion
mad
e to
this
for
m o
f pr
oxy
(exc
ludi
ng th
e de
letio
n of
alte
rnat
ives
, and
exc
ludi
ng th
e de
letio
n of
sin
gula
r/pl
ural
alte
rnat
ives
) mus
t be
initi
alle
d by
the
sign
ator
y / i
es. D
ocum
enta
ry e
vide
nce
esta
blis
hing
th
e au
thor
ity o
f a p
erso
n si
gnin
g th
is fo
rm o
f pro
xy in
a r
epre
sent
ativ
e ca
paci
ty (e
.g. o
n be
half
of a
Com
pany
, Clo
se
Cor
pora
tion
or T
rust
) m
ust
be a
ttach
ed t
o th
is f
orm
. The
com
plet
ion
and
lodg
ing
of t
his
form
of
prox
y w
ill n
ot
prec
lude
the
rele
vant
Mem
ber
from
atte
ndin
g th
e m
eetin
g, s
peak
ing
and
votin
g in
per
son
ther
eat,
to th
e ex
clus
ion
of
any
Prox
y ap
poin
ted
in te
rms
ther
eof,
shou
ld s
uch
Mem
ber
wis
h to
do
so. P
.T.O
.
AL
GE
ME
NE
VE
RG
AD
ER
ING
– V
OL
MA
G V
OR
M
QU
AL
ITY
VA
CA
TIO
N C
LU
B M
AN
AG
EM
EN
T A
SSO
CIA
TIO
N N
PC
Reg
. No:
200
7/00
1866
/08
V
OLM
AG
VIR
GEB
RU
IK D
EUR
LED
E B
Y D
IE A
LGEM
ENE
VER
GA
DER
ING
VA
N Q
UA
LITY
VA
CA
TIO
N
CLU
B
MA
NA
GEM
ENT
ASS
OC
IATI
ON
N
PC,
WA
T G
EHO
U
SAL
WO
RD
TE
H
OTE
L V
ERD
E,
NR
. 15
M
ICH
IGA
N S
TRA
AT,
AIR
POR
T IN
DU
STR
IA, K
AA
PSTA
D O
P V
RY
DA
G, 2
OK
TOB
ER 2
015
DIR
EK N
A D
IE
ON
TBIN
DIN
G V
AN
DIE
ALG
EMEN
E JA
AR
VER
GA
DER
ING
WA
T O
M 1
1H00
BEG
IN.
Ek/O
ns
Lid
Nr:
__
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____
_ V
an
Aan
tal K
lube
enhe
de /
Stem
me:
__
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____
____
____
____
____
____
_ St
el h
ierm
ee a
an
____
____
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____
____
____
____
____
____
____
van
___
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____
____
____
____
____
____
____
____
____
O
f ind
ien
nie
hy/s
y ni
e __
____
____
____
____
____
____
____
____
____
__ v
an _
____
____
____
____
____
____
____
____
____
____
____
____
___
Of
indi
en n
ie h
y/sy
nie
, di
e V
oors
itter
van
die
Ver
gade
ring
om a
s sy
gev
olm
agtig
de t
e st
em o
p di
e A
lgem
ene
Jaar
verg
ader
ing
van
die
Maa
tska
ppy,
wat
geh
ou w
ord
op d
ie b
ogen
oem
de d
ag e
n by
eni
ge v
erda
ging
daa
rvan
en
soos
vo
lg te
ste
m:
T
EN
GU
NST
E
TE
EN
B
UIT
E
STE
MM
IN
G
Spes
iale
Bes
luit
: O
m d
ie h
uidi
ge A
kte
van
Inly
win
g te
her
roep
en
te v
erva
ng
met
die
nuw
e A
kte
van
Inly
win
g so
os te
r taf
el g
elê,
en
deur
die
V
oors
itter
ond
erte
ken
is v
ir id
entif
ikas
iedo
elei
ndes
. Die
dat
um
van
in w
erki
ng t
redi
ng s
al d
ie d
atum
wee
s w
aaro
p C
IPC
die
nu
we
Akt
e va
n In
lyw
ing
aanv
aar.
Gew
one
Bes
luit
: O
m d
ie D
irekt
eure
en
die
Maa
tska
ppy
Sekr
etar
is te
mag
tig o
m
die
nodi
ge s
tapp
e te
nee
m o
m d
ie n
odig
e do
kum
enta
sie
te
onde
rteke
n en
te
liass
eer
ten
eind
e ui
tvoe
ring
te g
ee a
an
Spes
iale
Bes
luit
soos
hie
rbo
uite
enge
sit.
(Dui
opd
rag
aan
Gev
olm
agtig
de a
an b
y w
yse
van
‘n k
ruis
in d
ie ru
imte
hie
rbo
voor
sien
.) Te
nsy
ande
rsin
s op
gedr
a, k
an m
y ge
volm
agtig
de s
tem
soo
s hy
/sy
goed
dink
. H
andt
eken
ing
____
____
____
____
____
____
____
__
Get
eken
te _
____
____
____
____
____
_ hi
erdi
e __
____
____
__ d
ag v
an _
____
____
____
____
____
____
____
____
201
5.
Not
e co
ntin
ued:
A
ny M
embe
r en
title
d to
atte
nd a
nd v
ote
is e
ntitl
ed to
app
oint
a P
roxy
, to
atte
nd, v
ote
or s
peak
in h
is /
her
stea
d an
d su
ch p
roxy
nee
d no
t al
so b
e a
Mem
ber
of t
he C
ompa
ny.
This
pro
xy f
orm
sho
uld
be f
orw
arde
d to
rea
ch t
he
regi
ster
ed o
ffic
e of
the
Com
pany
, for
the
atte
ntio
n of
the
Man
agin
g A
gent
by
no l
ater
tha
n 48
hou
rs b
efor
e th
e m
eetin
g. I
f the
se r
equi
rem
ents
are
not
ful
fille
d th
e pr
oxy
will
be
null
and
void
. Fac
sim
ile &
e-m
ail c
opie
s m
ust b
e ve
rifie
d by
the
Cha
ir b
efor
e co
mm
ence
men
t of t
he m
eetin
g to
be
elig
ible
for
acce
ptan
ce.
42
43
Notes
44
Notes
The Annual General Meeting & General Meeting will be held on the 2nd of October 2015 at 11h00 at the Hotel Verde, Cape Town International Airport, 15 Michigan Street,
Airport Industria, Cape Town
Annual General Meeting & General Meeting
2 October 2015Enclosed herewith documents relating to Quality Vacation Club Annual General Meeting & General Meeting for 2015
Mooikloof Office Park East, c/o Atterbury and Jollify Main Road, Mooikloof, 0059
Annual General Meeting& General Meeting 2015
For more information contact:VRS - Vacation Recreational Services:Managing Agent
Building No. 1Mooikloof Office Park Eastc/o Atterbury & Jollify Main RoadMooikloofPretoria0059
Tel: +27 (0) 12 492 1230Fax: +27 (0) 12 996 0556
P.O. Box 35580Menlo Park
0102www.vrsonline.co.za
