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Annual General Meeting Upper Canada

Overseas Section2013 Sep 18

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AGM - Attendees

• Albert Bissember • Andrew Haisley • Conrad McCallum • Desmond Alvares • L.J. Lahodynskyj• Mark Sear • Samuel Azu• Shane O'Neill• Shangar Thillai• Stuart Anderson• Thomas Ting• Varatham Pathmanatham

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AGM - AGENDA

• Welcome Address by Chair• Presentation of 2012-2013 reports

– Acceptance• For 2013-2014

– Election of Officers – Volunteers

• Closing Address by Past Chair • Dinner

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WELCOME

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REPORTS

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REPORTS – Canada Officer• WEF calculates Country

Competitiveness – Canada Ranked #14 – Falling since 2010 (#09)– Prognosis is lower still, due to lack of

• innovation• business sophistication

• IMF places GDP as 1.8% growth this year– Consumer spending driven

• Canadian banking supremo (Mark Carney) gone to the UK– first non-Brit to head Bank of England

since founded in 1694• Inquiries this year

– In Canada • 1 x Taking professional exams• Joining BCSinUC

– 2 x Ontario– 1 x Regina

– 1 x from Nigeria asking to work at BCSinUC Thank you.wikipedia.org for the graphics above

1985 = Upper Canada Brewery

1791–1841 = Upper Canada

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2003 = BCS in Upper Canada

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REPORTS – Membership

• Role: – Complies with the BCS Data Protection Guidelines.

– Keeps a current and accurate list of membership.

• Source = HQ– Welcomes new local members

• Currently:– Numbers are down since last year

• 206 vs 251 around the world• 144 vs 152 in Canada• 84 vs 91 in Ontario

– Changes for BCSinUC• 62 departures• 17 additions• 1 new Fellow in NYC

• My Request (as every year)– Check and update your details

• Thanks to those who have. There is improvement

– Conversion of address information• Misplaced data & no cleanup• Only YOU can update• Impacts ALL reporting

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REPORTS – Membership

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Ontario

1791–1841 = Upper Canada

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REPORTS – Membership

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GTA Region

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REPORTS – Treasurer

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2012-2013 Actuals As of 12-Sep-2013

ASSETS: REVENUE:

Current Assets RevenuePetty Cash -$ Membership Initiation Fees -$ Bank Current account 2,664$ Membership - BCS Allocation 2,231$

Total assets 2,664$ Interest -$ BCS Grant -$ Events income -$ In Kind Donations -$

LIABILITIES: Total Revenue 2,231$

Current Liabilities EXPENSE:Accounts Payable 6$ GST Paid -$ Expenses

Total Liabilities 6$ Badges -$ Equipment hire -$ Monthly Bank Fee 14$

EQUITY: Meeting Facilities 8,296$ Member Surplus 8,866$ Other expenses -$ Accum Surplus (6,202)$ Postage & Telephone -$

Total Equity 2,664$ <<<< Printing & Stationary -$ Publicity & Marketing -$

LIABILITIES & EQUITY 2,658$ Speaker expenses 124$ Special Project Funding -$ Sub-Committee expenses -$ Travel expenses -$ Video-Conferencing -$

Total Expenses 8,433$

NET INCOME: (6,202)$ <<<<

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REPORTS – Treasurer

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2013/2014 Budget

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REPORTS – Secretary - Meetings

• Role: – Ensure Meetings happen

• run well• documented• promote BCS UC events• liaise with BCS HQ

• 2012/2013– BCSinUC Events

• First Year of Themed Lecture Series (4 lectures!)• Chinese New Year Dinner and Lecture• Attendance at the HQ International Branches

Meeting / AGM

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REPORTS – Secretary - Committee

• Standard Operating Procedures (SOPs)– BCS rules & regulations– Our detailed procedures, hints & guidelines

• Posted on the Portal with the AGM– Managed by the Secretary

• Input from each person on their area

• Chair & Secretary– Planning for the Year with other Engineers

• Pursuing separate programmes

• At least 4 of the Committee– BCSinUC Committee

• Quarterly Committee Meetings

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REPORTS - Chair• As a volunteer organisation with a naturally restricted pool of

potential members, we have focused on things that make us distinctive.

• We have also explored options to increase our presence and hope to act on some of those in the coming year.

• In 2011 the committee worked together to create a 3 year strategy for our section centred around an informal lecture series:– 2012/2013 Financial Services & IT– 2013/2014 Healthcare & IT– 2014/2015 Manufacturing & IT

• This year has seen 5 very successful and enjoyable talks on themes ranging from data security to speculation on what the future will bring. Great attendance with momentum building following each lecture.

• Attendance for each lecture (1-5) Attendees / BCS members:- Lecture 1 (26/11), L2 (24/21), L3 (28/10), L4 (32/12) & Lecture 5 (42/11)

• Lecture series attracting well respected speakers such as Prof. Wesley.

• Looking forward to the coming year and the new lecture series.

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REPORTS - Chair• Acknowledgement and Thank you!

George Mok – Organizing our Chinese New Year. George has been involved in the Upper Canada Section since its inception.

Frank Boesche – Web presence. Ongoing maintenance and enhancements of our site. Frank has been involved in the Upper Canada Section since its inception.

LJ Lahodynskyj – Has been involved since the inception of the Upper Canada Section. This year he is taking a break to relive the best scenes of Easy Rider. Please wish him luck in his travels!

Thomas Ting – a long standing member taking over as treasurer (subject to election at this AGM of course).

Mark Sear – Secretary – first year with us. New to Canada and a man with great persistence and energy.

Ian Kay of Mirillion recruitment for partnering with us on our lecture series and providing this venue.

Shane O'Neill – long standing committee member for serving as Past Chair this year.

Great job everyone – thank you for a great year!

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REPORTS - Acceptance of Reports

• Propose Acceptance by: Andrew Haisley

• Seconded by: Albert Bissember

• Vote For: Unanimous

• Vote Against: None

• Vote Abstain: None

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2013/2014 – New Committee

“Out with the old, ……

……and in with the” New Committee

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Committee Overview

• Things of Note– Lead the BCS in Upper Canada section

• Support the BCS membership in Canada• Increase BCS sense of presence• Lead by example

– Professional image» Build, maintain and follow the SOPs» Use IT to help our work, eg:our web-

presence– Manage the budget

• Section Committee members responsible for any debt incurred.

– Meet 4 times per year for planning / corrective actions– Must be 4 Committee Members or more

– Elected & volunteers

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Committee Candidates

• Committee– Candidate for Chair

• Mark SearProposed: L.J. Lahodynskyj, Seconded: Shane O'NeillFor: Unanimous, Against: None

Candidate for Secretary• Stuart Anderson

Proposed: Andrew Hiasley, Seconded: Shane O’NeillFor: Unanimous, Against: None

– Candidate for Treasurer • Thomas Ting

Proposed: L.J. Lahodynskyj, Seconded: Shane O’NeillFor: Unanimous, Against: None

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Introducing Committee Volunteers

• These roles are key to the coming year, and we thank these people for volunteering:

• Past Chair – Andrew Haisley• Chinese New Year Banquet – George Mok• Webmaster – Frank Boesche • Membership – LJ Lahodynskyj• Canada Officer – LJ Lahodynskyj• Public Relations Officer - Shane O’Neill

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Closing Remarks from the Past Chair

Thank You all for Attending

Supper

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THE END