ANNUAL CONFERENCE: EFFECTIVE PERFORMANCE MANAGEMENT SYSTEMS IN THE LOCAL GOVERNMENT B2B Ms Paledi...

ANNUAL CONFERENCE:EFFECTIVE PERFORMANCE MANAGEMENT SYSTEMS INTHE LOCAL GOVERNMENT B2B

Ms Paledi Marota (SCAR Chairperson)

Institute of Municipal Finance Officers & Related Professions

WHAT IS PERFORMANCE MANAGEMENT ?

Refers to a process of planning, monitoring, and measuring or review the implementation of org’s strategy. 4. women in governance and leadership

12. and Lea


WHAT IS PERFORMANCE MANAGEMENT FRAMEWORK?

Refers to a system that indicates how will the Municipality plan, monitor, measure and review performance management .


PROBLEM STATEMENT

Performance Management is only done for compliance in our municipalities. The intended purpose of having performance management system implemented in municipalities is compromised.


PERFORMANCE MANAGEMENT POLICY AND PROCEDURE MANUAL

o Demonstrate leadership commitment on the implementation of performance management requirements.

o Promote culture of performance management.

o Legal document binding employees participation on the municipality’s performance management system.

o Provide a step by step process of implementing performance management.


LEGISLATIVE REQUIREMENTS

o The Constitution of Republic of South Africa, 1996o Local Government: Municipal Structures Act, 1998o Local Government: Municipal System Act, 2000o Local Government: Municipal Finance Management

Act 56, 2003Skills Development Amendment Act, 2003


LEGISLATIVE REQUIREMENTS--Continue

o Performance Management Regulation 805 of 2006

o Municipal Performance Management Regulation 796 of 2001

o Performance Management Regulation 21 of 2014

o National Treasury PM Framework, 2007Institute of Municipal Finance Officers &

Related Professions

BENEFITSo Translate vision in to operational

goals at all levelso Forces alignment between IDP and

SDBIP;o Manage cost effectively by clearly

aligning budget to strategy;o Promote monitoring and enhance

pro-activeness;o Promote good governance etc.


PRINCIPLESo Politically Driven

o Simple

o Participatory

o Developmental

o Fair and ObjectiveInstitute of Municipal Finance Officers &

Related Professions

ROLES AND RESPONSIBILITIES1. Council- Oversight2. Executive Mayor-monitor and evaluate3. Mayoral Committee-Oversight4. Ward Committees-monitor5. Municipal Manager-evaluates, monitor and hold management

account6. Performance Management Office-monitor and review7. Internal Audit-quartely review and give assurance8. Audit Committee/ Performance Audit Committee -quarterly

reviews through internal audit and provide council assurance9. Senior Management Team- implement, monitor, evaluate and

account10.Community- hold council accountable11.MPAC-Oversight


CASCADING OF PERFRMANCE MANAGEMENT: MUNICIPAL SCORECARDS

11

INDIVIDUAL PERFORMANCE PLANS

DEPARTMENTAL PERFORMANCE PLAN

TECHNICAL SDBIP

IDPTOP LAYER SDBIP

Process

Performance planning

Performance Monitoring

Performance Review

Performance Audit

Performance Reporting


Reporting Cycle


1. DEPARMENTAL

2. PERFROMANCE OFFICE

3. INTERNAL AUDIT

5. SMT

7. PERFORMANCE AUDIT COMMITTEE

8 COUNCIL

9 Oversight Committees

10 PUBLIC (Website)

Reporting phasesPerformance ReviewsQuarterly ST Quarter July – September (report to be submitted i• 1ST Quarter July – September (report to be submitted in October)• 2ND Quarter October – December (report to be submitted in

January)• 3RD Quarter January –March (report to be submitted in April)• 4TH Quarter April – June (report to be submitted in July)

Semester Assessments• 1ST Semester (Mid-Term) July – December (February) • 2ND Semester (Annual) January - June (August)


PERFORMANCE MANAGEMENT APPROACH/LEVELS


DEVELOPING KPI AND TARGETS

When describing what government institutions do for purposes of measuring performance the following terms are used:o Inputs- "what we use to do the work". o Activities- "what we do".o Outputs- "what we produce or delivero Outcomes- "what we wish to achieve“o Impacts- the results of achieving specific

outcomes, such as reducing poverty by creating jobs

o SMART principleInstitute of Municipal Finance Officers & Related Professions

LET’S SHARE KNOWLEDGE

Kealeboga and Thank you!


ANNUAL CONFERENCE: EFFECTIVE PERFORMANCE MANAGEMENT SYSTEMS IN THE LOCAL GOVERNMENT B2B Ms Paledi...

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